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How to Write a Retirement Letter
A retirement letter is the best way to formerly announce your intention of retirement to your employer. Follow these simple guidelines on how to write the most comprehensive retirement letter.
Format Your Letter
Review this basic retirement letter sample to write a perfectly worded retirement letter to your employer.
- Your Contact Information: Name, Position Title, Company, Address, Phone and Email
- Employer’s Contact Information: Name, Position Title, Company and Company’s Address
- First Paragraph: Salutation and Formal Notification to Employer
- Second Paragraph: Highlight Experiences
- Third Paragraph: Offer Assistance
- Closing: Final Thoughts and Sign-off
Formal Notification to Employer
Start your letter with a brief salutation and name your desired date of retirement. You may want to check company guidelines as to what the appropriate amount of time should be until your last day. Protocols may differ depending on your position with the company. Some employers prefer up to two months notice for date of retirement, while others prefer just a two weeks notice. Regardless, make it clear what your desired last day of employment is so that your employer has ample time to prepare for your leaving.
Highlight Experiences
In your second paragraph, take time to highlight any relevant experiences learned from your time at the company. Remind your employer of how many years you served at the company and any significant achievements you made while there.
This is also a good time to thank your employer for any relevant experience you learned from them. Keep it professional, even if you aren’t leaving on a good note.
Offer Assistance
If you would like to stay connected to the company in future, now is the time to bring it up. Center your third paragraph on ways you can stay relevant and beneficial to the company through your retirement. Offer to stay on for a few months to train a new person into your position. Offer to work part-time or as a consultant to your firm during your transition.
Final Thoughts and Sign-off
End your letter with final thoughts and a polite closing. Mention any future plans you are looking forward to after retirement like community outreach, travel or hobbies. You should also ask any questions you may have regarding pension plan and retirement benefits offered. Make sure to include your Human Resource department if you are writing through email.
Be sure to write a final thank you sentence, wrapping up the whole letter. End with your personal contact information for your employer’s reference and complimentary close.
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To write an addendum to a letter, write “P.S.” Then, write the additional information you did not include in the body of the letter. An addendum to a letter is also known as a postscript.
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A retirement letter is the best way to formerly announce your intention of retirement to your employer. Follow these simple guidelines on how to write the most comprehensive retirement letter.
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