Administrative Assistant Cover Letter Example (Free Guide)
Create an administrative assistant cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..
Are you looking to apply for an administrative assistant role? Our comprehensive guide can help you write an effective cover letter that will get you noticed by potential employers. We provide tips and advice on what to include and how to structure your letter, as well as examples to help you get started.
We will cover:
- How to write a cover letter, no matter your industry or job title.
- What to put on a cover letter to stand out.
- The top skills employers from every industry want to see.
- How to build a cover letter fast with our professional Cover Letter Builder .
- What a cover letter template is, and why you should use it.
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Administrative Assistant Cover Letter Sample
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Dear Hiring Manager,
I am writing to apply for the Administrative Assistant position at your organization. I am confident that my skills and experience in this field make me an ideal candidate for the job.
I have a Bachelor's degree in Business Administration, and I have been working in an administrative capacity for the past five years. During this time, I have gained a strong knowledge of office operations and administrative procedures, as well as an understanding of the importance of providing excellent customer service. I am highly organized and detail-oriented, and I have a knack for problem solving and multitasking.
In my current role, I manage the day-to-day operations of the office, coordinate meetings and events, manage budgets, and provide administrative support to the executives. I have also developed and implemented procedures to streamline processes and increase efficiency. Additionally, I am experienced in utilizing the latest software and technology, including Microsoft Office Suite, QuickBooks, and other accounting programs.
I am confident that I have the necessary skills and qualifications to be an asset to your team. I am a highly motivated, results-oriented professional, and I am committed to providing outstanding customer service and support. I am eager to learn and grow in this role, and I am confident that I can make a positive contribution to your organization.
Thank you for your time and consideration. I look forward to hearing from you and discussing how I can be an asset to your organization.
Sincerely, [Your Name]
Why Do you Need a Administrative Assistant Cover Letter?
- A Administrative Assistant cover letter is essential to help you stand out from other job applicants and show employers why you are the right fit for the role.
- It is an opportunity to show your personality and highlight your most relevant qualifications and experience.
- It is also a chance to demonstrate your communication skills and show that you are organized and detail-oriented.
- A Administrative Assistant cover letter allows you to highlight special skills and experiences such as prior administrative experience, computer skills, and organizational abilities that may be valuable for the position.
- It also presents an opportunity to explain why you are interested in the role, and how your skills and experience match the job requirements.
- Finally, it shows employers that you are serious about the job and have taken the time to craft a thoughtful and well-written cover letter.
A Few Important Rules To Keep In Mind
- Address the letter to the hiring manager by name, if possible.
- Include the job title and posting number in the subject line.
- Express enthusiasm for the job and the organization.
- Outline your qualifications and experiences.
- Include examples of your accomplishments.
- Keep the letter concise and to the point.
- Proofread the letter for errors.
- Thank the hiring manager for their time.
What's The Best Structure For Administrative Assistant Cover Letters?
After creating an impressive Administrative Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administrative Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.
Key Components For Administrative Assistant Cover Letters:
- Your contact information, including the date of writing
- The recipient's details, such as the company's name and the name of the addressee
- A professional greeting or salutation, like "Dear Mr. Levi,"
- An attention-grabbing opening statement to captivate the reader's interest
- A concise paragraph explaining why you are an excellent fit for the role
- Another paragraph highlighting why the position aligns with your career goals and aspirations
- A closing statement that reinforces your enthusiasm and suitability for the role
- A complimentary closing, such as "Regards" or "Sincerely," followed by your name
- An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.
Cover Letter Header
A header in a cover letter should typically include the following information:
- Your Full Name: Begin with your first and last name, written in a clear and legible format.
- Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
- Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.
It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.
Cover Letter Greeting / Salutation
A greeting in a cover letter should contain the following elements:
- Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
- Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
- Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.
For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.
Cover Letter Introduction
An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:
- Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
- Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
- Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
- Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
- Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.
By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.
Cover Letter Body
As an experienced Administrative Assistant, I am adept in data entry and filing, customer service, and scheduling. I am an organized and detail-oriented professional with a commitment to accuracy and excellence.
I have a proven track record of success in providing comprehensive administrative support to executives and other staff, while consistently meeting deadlines and staying within budgetary guidelines. I am confident that my skills and experience make me an ideal candidate for the position of Administrative Assistant.
My key strengths that will benefit your organization include:
- Data Entry and Filing: I have proficient computer skills and am experienced in entering data into databases accurately and efficiently. I also have experience in filing and organizing records in accordance with established procedures.
- Customer Service: I have a strong customer service background with the ability to provide excellent customer service to internal and external customers. I understand the importance of delivering prompt and courteous service.
- Scheduling: I have excellent organizational skills and am experienced in managing multiple projects simultaneously. I am also experienced in scheduling appointments and coordinating events.
I am excited about the possibility of joining your team and know that I could be a valuable asset to your organization. I would welcome the opportunity to discuss my qualifications and experience further in a personal interview.
Thank you for your time and consideration.
The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:
- Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
- Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
- Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
- Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
- Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
- Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.
Common Mistakes to Avoid When Writing an Administrative Assistant Cover Letter
When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.
- Not addressing the letter to the appropriate person or company.
- Using a generic, impersonal salutation.
- Failing to mention any relevant experience.
- Including irrelevant information.
- Not formatting the letter correctly.
- Not proofreading the letter for spelling and grammar errors.
- Using a template or copy/paste letter.
- Not including a call to action.
- Not tailoring the letter to the specific position.
Key Takeaways For an Administrative Assistant Cover Letter
- Include relevant skills and experiences that demonstrate your ability to work as an administrative assistant.
- Highlight your organizational and time management skills.
- Explain how your experience makes you an ideal candidate for an administrative assistant role.
- Include concrete examples of your accomplishments and successes in previous roles.
- Emphasize the importance of customer service and communication skills.
- Make sure to proofread and edit your letter before submitting.
Administrative Assistant Cover Letter Examples
Bailey Mariner / The Balance
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What To Include in Your Cover Letter
Administrative assistant cover letter template, more cover letter examples.
When you're applying for an administrative assistant position, including a cover letter with your application gives you an opportunity to highlight your most useful skills and qualifications. For example, if you have a great deal of experience using a software program that’s specifically mentioned in the job listing, your cover letter is a good place to mention it.
Most employers who are hiring for administrative assistant roles look for candidates with strong organizational and communication skills. A solid cover letter can help you demonstrate these skills before you even have a chance to make your case in person.
Write your cover letter in standard business letter format . Use a professional font and a font size that’s easy to read. Remember that this is your introduction to the hiring team. Be sure that your letter makes a good impression.
Try to Find a Contact Person
If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager."
A personalized greeting shows that you made the extra effort to find out to whom you are writing. Potential employers appreciate that kind of initiative.
Mention a Referral
Referrals are four times more likely to receive a job offer than other applicants. So, if someone has referred you, be sure to mention that in your opening paragraph where the hiring manager will be sure to see it.
Match Your Cover Letter to the Job
Your cover letter should be targeted to the job you are applying for. Before you start writing, it's a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting.
Then you can use examples from your work experiences to highlight the skills that match what the employer is looking for in an ideal candidate.
The more closely you can match your experience to what the employer seeks in a candidate, the better your chances of getting an interview, and eventually, the job.
Carefully Proofread and Spellcheck
Before you submit your job application materials, carefully proofread your resume and cover letter. It's especially important when you're applying for an administrative position where your written communication skills will be evaluated during the hiring process.
Review sample cover letters and download the template (compatible with Google Docs and Word Online) to use as a starting point for your own letter, and see more examples below.
Basic Administrative Assistant Cover Letter
Brian Lee 300 Bayshore Road, Apt 1 Full Moon Cove, CA 94019 650-555-2424 firstname.lastname@example.org
January 21, 2021
Cara Sanchez Senior Manager Acme Company Full Moon Cove, CA 94019
Dear Ms. Sanchez,
I was excited to read about the administrative assistant job opening at Acme Company. I have several years of experience in a variety of fields, including insurance and finance.
In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.
Thank you for your consideration. I look forward to hearing from you to arrange an interview.
Signature (hard copy letter)
Administrative Assistant Cover Letter Example
Jennifer Grogan 123 Sundial Road Grafton, FL 33109 555-123-1234 email@example.com
June 1, 2022
ABC Company 10 Broadway
Grafton, FL 33109
Dear Hiring Committee,
I am responding to your posting on Indeed for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.
Here is a summary of my skills:
- Nonprofit experience
- Computer proficiency
- Organizing office procedures
- Training and supervisory experience
- Public relations
- Database maintenance
You specify that the ideal candidate will be able to take on multiple roles within the union. Since 2020, I've volunteered in a variety of capacities for Look for the Helpers, a nonprofit organization. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management. I believe all of these experiences and skills would translate well into your administrative assistant position.
Last summer, I completed a seminar at A Circle of Ten, Inc. It was an intensive workshop that explored the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.
Thank you for your time and consideration. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.
Email Cover Letter With a Referral Example
Subject: Administrative Assistant - Jane Doe
Dear Mr. Smith,
I am writing in reference to the open position of administrative assistant in the marketing department at Zenith Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.
I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments, and greeting customers at the door.
During my time as an administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.
My experience with Swan Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.
I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at Zenith Enterprises, and I thank you for your consideration.
Jane Doe firstname.lastname@example.org (718)555-3344
Review more cover letter examples for many different types of jobs and get templates you can download to write your own letters.
- A cover letter allows you to highlight experience that might otherwise be buried in your resume.
- When applying for an administrative assistant position, emphasize experience and qualifications that show organizational, communication, and technology skills.
- Be sure to use business letter format for your cover letter and proofread your document carefully before sending it.
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- Cover Letters
Admin Assistant Cover Letter
An admin assistant cover letter is used to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position. The cover letter aims to help employers see why your qualifications and experience as an admin assistant would benefit their company.
Admin Assistant — Free Cover Letter Template
Download our free admin assistant cover letter template in MS Word format.
Admin Assistant Cover Letter Template Sample:
Application for the position of admin assistant.
Dear [Recipient’s title and last name] ,
I am writing to apply for the position of admin assistant as advertised in [where you saw the advertisement] . My [two relevant attributes] , and extensive experience make me a perfect fit for the position. I am eager to become a valued member of [company] .
I have worked as an admin assistant for [number of years] , and during that time I have been tasked with [mention some of your responsibilities from current and previous positions] . As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .
In my [current/previous] role as an admin assistant at [company] , I [talk about a few significant accomplishments and any contributions you made that had a positive impact] . Experience has taught me to [what have you learned] .
I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . As the admin assistant, I will [how will you add value to the business] . In this way, I am certain I will be of the greatest benefit to [company] .
Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.
Thank you for taking the time to consider my application. I look forward to hearing from you.
How to Write an Admin Assistant Cover Letter:
A step-by-step guide to writing the perfect admin assistant cover letter.
Address your letter.
Address the hiring manager directly..
Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting.
Avoid generic greetings.
If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Tyson" or "Ms. Pierce."
Start with an introduction.
Keep your introduction brief..
In no more than three sentences , tell the person why you are writing and what position you are applying to.
Highlight the fact that you meet the job requirements as stated in the advertisement.
Your writing should reflect the exact job title and you should briefly highlight a key job advertisement requirement that you meet, for example, having at least two years' experience as an admin assistant.
State that you feel you are the best person for the job.
Use one sentence to clearly state why you feel that you are the best fit for the admin assistant position.
Showcase your training and experience.
Briefly discuss your training..
Write a few sentences on your qualifications and where you obtained them, and/or provide details of your job training. Directly mention how your training relates to the core competencies required in the job advertisement.
Highlight your experience.
Mention how many years you've worked as an admin assistant and where you worked. Limit this to a single sentence as you will be discussing your exact duties and work experience further on.
Match your core skills to those mentioned in the job ad.
Match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in appointment scheduling software, mention the nature and extent of your experience in that regard.
Highlight your most recent job.
Discuss your most recent role and contributions..
In a few sentences , talk about your responsibilities at your current or previous job as an admin assistant. Include details about how your contribution positively impacted your previous employer.
Briefly discuss what your experience has taught you about your role as an admin assistant.
Showcase your biggest accomplishments in your previous job.
Mention one or two of your proudest career moments, for example, being entrusted with complex travel arrangements, implementing a new filing system, or being commended by colleagues and managers for your dedicated and professional administrative assistance.
Celebrate the organization.
Mention what you know about the company..
In order to indicate your knowledge and interest in the company, individual, or institution you're applying to, do a bit of research and include a sentence about their key products or services, their success stories, or their public image.
Highlight the reasons why you want to work there.
Discuss why being a personal assistant at this company appeals to you. Typically, this would include mention of how being a personal assistant there would align with your career goals and skills. State how you will add value to the company.
End with a call to action.
Indicate that you would like to hear from them..
Mention that you've attached your resume for their consideration and invite the reader to contact you via email or phone call.
Close your letter.
Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.
Similar Cover Letters:
- Personal assistant.
- Virtual assistant.
How to Address a Cover Letter
How do you write an administrative assistant cover letter?
- Address your letter to the correct person .
- Start with an introduction .
- Showcase your training and experience .
- Highlight your most recent job .
- Celebrate the organization .
- End with a call to action .
- Close your letter .
What is a good objective for an administrative assistant cover letter?
The only objective for an admin assistant cover letter is to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position.
How do you start an admin assistant cover letter?
Address your letter to the director or hiring manager using their name. Then, by way of an introduction of no longer than three sentences, tell the person why you are writing and what position you are applying for. Use one sentence to state clearly that you feel you are the best fit for the position.
How should you end an admin assistant cover letter?
To close your admin assistant cover letter , you should thank the reader for their time and add "sincerely" or an acceptable synonym before signing off with your full name.
How do you sell yourself in an admin assistant cover letter?
You sell yourself in an admin assistant cover letter by matching your skills with the skills requirements mentioned in the job posting, and by highlighting how in your previous position your contributions positively impacted the company.
How to write a cover letter [a complete guide], administrative assistant job description, how to ask for a letter of recommendation, 12 best cover letter tips for 2023, personal assistant cover letter.
Administrative Assistant Cover Letter Examples
Use these Administrative Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.
Administrative assistants provide support to office workers by performing administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.
Whether you’re applying for an entry-level or senior position, your cover letter can help you stand out from other applicants. Use these examples to write a stellar cover letter that’ll make hiring managers want to meet you in person.
Formal/Professional Writing Style Example
I am writing to express my strong interest in the Administrative Assistant position at your esteemed organization, as advertised on your company website. With my solid background in administrative support, excellent organizational skills, and proven ability to manage tasks efficiently, I am confident that I would be a valuable addition to your team.
Throughout my career, I have garnered valuable experience working in fast-paced, dynamic environments. As an administrative assistant at XYZ Corporation for the past three years, I have honed my skills in managing schedules, handling correspondence, and maintaining a well-organized office. Furthermore, my proficiency in Microsoft Office Suite, along with my ability to learn new software quickly, has enabled me to streamline operations and increase overall efficiency.
In my previous role, I have consistently demonstrated my ability to handle multiple priorities, meet deadlines, and maintain a high level of professionalism. My strong communication skills have allowed me to collaborate effectively with colleagues and clients alike, ensuring that all parties are kept informed and up-to-date on relevant information.
Some of my key accomplishments include:
- Implementing a new filing system at XYZ Corporation, which reduced document retrieval time by 35% and increased overall office efficiency.
- Coordinating and managing events for over 200 participants, ensuring seamless execution and positive experiences for all attendees.
- Assisting in the preparation of comprehensive reports and presentations, resulting in a 20% increase in client satisfaction.
I am enthusiastic about the opportunity to join your team and contribute to the ongoing success of your organization. My dedication to providing exceptional administrative support, combined with my attention to detail and ability to thrive under pressure, make me an ideal candidate for this position.
Please find my resume attached for your review. I would be grateful for the opportunity to discuss my qualifications further during an interview. You can reach me via email at [Your Email Address] or by phone at [Your Phone Number]. Thank you for considering my application, and I look forward to the possibility of contributing to your organization.
[Your Full Name]
Entry-Level Writing Style Example
I am writing to express my interest in the Administrative Assistant position at your esteemed organization, as advertised on [Job Board or Company Website]. Though I am in the early stages of my career, I believe that my transferable skills, strong work ethic, and eagerness to learn make me an ideal candidate for this role.
During my time at [University Name], I pursued a degree in [Major], where I gained valuable knowledge and developed essential skills, such as time management, organization, and attention to detail. These skills will enable me to excel as an Administrative Assistant and contribute to the smooth operation of your organization.
In addition to my academic background, I have honed my communication and teamwork abilities through various extracurricular activities and volunteer work. For instance, I served as an event coordinator for [Organization or Club Name], where I organized and managed events that involved coordinating with multiple departments and stakeholders. This experience has strengthened my ability to multitask and prioritize tasks in a fast-paced environment.
Furthermore, I have gained proficiency in various software applications, including Microsoft Office Suite and Google Workspace, through both my coursework and personal projects. My adaptability and quick learning capabilities will allow me to become efficient with any new tools and software your organization may use.
I am highly motivated and eager to contribute to your team’s success. I am confident that my transferable skills and enthusiasm for learning will make me a valuable asset to your organization. Thank you for considering my application. I am excited about the opportunity to discuss how my background aligns with the Administrative Assistant role and how I can contribute to [Company Name].
Storytelling/Narrative Writing Style Example
Once upon a time in a bustling city, a young professional named [Your Name] was determined to find her purpose in life. Today, I am writing to you as that very [Your Name], eager to apply for the Administrative Assistant position at your esteemed company.
My story begins when I was entrusted with the responsibility of organizing my best friend’s wedding. In a whirlwind of decisions, I discovered my natural flair for managing tasks, coordinating schedules, and ensuring seamless communication. This was the moment that sparked my passion for administration, leading me to embark on a journey towards becoming an Administrative Assistant.
After diligent research, I landed an opportunity at ABC Corporation. There, I was introduced to the magical world of administration. My days were filled with organizing meetings, managing calendars, and taming unruly stacks of paperwork. I found satisfaction in supporting the team and ensuring everything ran smoothly. My colleagues and supervisors were the characters in my story who shaped my growth, and their trust in my abilities allowed me to flourish in my role.
One particularly memorable chapter took place when our office faced a sudden deadline shift, and chaos ensued. I took the initiative to create a new project plan, reallocated resources, and communicated the changes with all parties involved. This successful endeavor earned me the nickname “The Deadline Whisperer,” an amusing reminder of the impact I made in that critical moment.
After two years at ABC Corporation, I am ready to embrace a new challenge and be part of your organization’s narrative. Your company’s reputation for innovation and excellence aligns perfectly with my desire to contribute to a team that values growth and development. I am confident that my experience, dedication, and passion for administration would make me a valuable asset to your company.
In conclusion, my journey has been filled with challenges and achievements that have prepared me for the role of Administrative Assistant at your company. I would be thrilled to join your team and contribute to your story, creating new chapters of success together.
Thank you for considering my application. I look forward to the opportunity to discuss how my unique narrative can add value to your organization.
Problem-Solving Writing Style Example
As a dedicated and proactive administrative professional, I couldn’t help but notice the recent growth and success your company has been experiencing. With this growth comes the challenge of effectively managing your expanding team and maintaining a high level of efficiency. I am excited to submit my application for the Administrative Assistant position at [Company Name], as I am confident that my skills and experience make me the ideal candidate to help tackle these challenges head-on.
In my research on [Company Name], I have identified that the increasing number of projects and clients requires a more streamlined approach to administration and internal communication. With over five years of experience in administrative roles, I have developed a keen ability to prioritize tasks, maintain organization, and improve workflow. I believe that my background will allow me to successfully support your team as you continue to scale.
One key challenge that often arises with rapid growth is the need for effective communication between departments. In my previous role at [Previous Company], I implemented a centralized communication system that significantly improved interdepartmental collaboration and reduced response times. I am eager to bring this experience to [Company Name] to ensure that your team operates smoothly and cohesively.
In addition to my organizational skills and attention to detail, I am also proficient in various software programs such as Microsoft Office, Google Workspace, and project management tools like Asana and Trello. This expertise will enable me to quickly adapt to your company’s systems and provide valuable support to your staff.
I am excited about the opportunity to contribute to [Company Name]’s continued success and help overcome the challenges that come with growth. Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with your needs further.
Networking/Referral Writing Style Example
I hope this message finds you well. I am writing to express my interest in the Administrative Assistant position at your esteemed organization. I was delighted to learn about this opportunity through [Referrer’s Name], who is a [Referrer’s Position] at [Company Name] and a close mutual connection. [Referrer’s Name] has spoken highly of the company’s work culture, values, and dedication to employee growth, which inspired me to apply for the role.
With over five years of experience in administrative roles, I have developed a strong skillset that includes time management, organization, and excellent communication. [Referrer’s Name] believes that my background aligns well with the requirements of this position and your organization’s culture. I am confident that my ability to multitask, meet deadlines, and support team members will make me a valuable addition to the [Company Name] team.
During my previous role as an Administrative Assistant at [Previous Company Name], I managed the office’s daily operations, maintained up-to-date records, and provided exceptional support to a team of 20. By implementing efficient systems, I was able to reduce processing times by 15% and received recognition for my initiative and commitment to continuous improvement. I am eager to apply these skills and make a similar impact at [Company Name].
I appreciate the opportunity to connect through [Referrer’s Name] and look forward to the chance to further discuss how my skills and experiences align with your needs. I am excited about the prospect of joining the [Company Name] team and contributing to its ongoing success. Thank you for considering my application. I hope to hear from you soon.
Enthusiastic/Passionate Writing Style Example
I am absolutely thrilled to submit my application for the Administrative Assistant position at your esteemed company! Having closely followed your organization’s growth and success, I wholeheartedly believe that this is the ideal opportunity for me to contribute to your team and develop my career in the administrative field.
As a highly motivated and detail-oriented professional with over five years of experience in providing top-notch administrative support, I am eager to bring my energy, enthusiasm, and impeccable organizational skills to your dynamic company. I have a proven track record of going above and beyond in my previous roles, and I am confident that my passion for excellence will make me an invaluable asset to your team.
Throughout my career, I have honed my ability to efficiently manage multiple tasks, work under tight deadlines, and communicate effectively with diverse groups of people. I pride myself on my exceptional problem-solving skills and ability to quickly adapt to new challenges. I am a highly proficient user of various office software and applications, which I believe will be essential in streamlining processes and enhancing productivity at your company.
Your organization’s commitment to innovation, sustainability, and community engagement has always resonated with me. I am genuinely excited about the prospect of contributing to these values and being part of a team that is dedicated to making a positive impact on both the company and the world at large.
In conclusion, I am eager to bring my passion, skills, and experience to the Administrative Assistant position and contribute to the continued success of your company. I am looking forward to the possibility of discussing my qualifications further during an interview. Thank you for considering my application!
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Professional Administrative Assistant Cover Letter Example for 2023
Read for inspiration or use it as a base to improve your own Administrative Assistant cover letter. Just replace personal information, company application data and achievements with your own.
How to write the perfect administrative assistant cover letter
Would a good cover letter increase your chances of landing an interview? Yes.
Do we have any specific tips for Administrative Assistant applications? Yes.
Are cover letters the same as resumes, but longer? Definitely not!
So what are cover letters?
Well, great cover letters give you the opportunity to tell a personal story, while making the right impression and proving you’re the best candidate at the same time.
Need more details? Let’s dive deep.
So what’s the difference between a cover letter and a resume?
In short – the resume showcases your achievements and skills, while the cover letter focuses more on your personality and motivations.
Of course, you should mention some of your relevant skills in the cover letter as well. But make sure you’re not repeating your resume word by word.
Now let's move on to the things that make every cover letter great!
Choose the right salutation and craft an introduction that gets you remembered
Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.
However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.
Here’s a brief list of suitable phrases:
- Dear Human Resources Manager
- Dear Mr. Johnson
- Dear Head of [team you're applying for]
- Dear Nathan Lovelace
The introduction of your Administrative Assistant cover letter is what will get you remembered. But how can you make sure that your opening line is good enough?
Rumor has it, many people out there have started using phrases like “I found your job advert on website X and decided to apply” ever more often. But more importantly – that recruiters are already getting tired of it.
So instead of saying what everyone else is saying, we advise you to go for a more honest approach. Begin your cover letter by explaining what excites you about the company and how this excitement will help you on your journey towards success.
Combine your soft and hard skills for an unbeatable match!
Listing hard skills on your resume is quite straightforward, isn’t it? But when it comes to writing a memorable Administrative Assistant cover letter, you need to be a bit more creative.
The thing is, cover letters are designed to tell a story. To show the thought process behind your achievements and motivations. To put the recruiter in your shoes and allow them to get to know you better.
Maybe you want to share how you deal with challenges? Or what helps you reach your goals? It doesn’t really matter.
And while soft skills are important, hard skills shouldn’t be skipped either. Mentioning some hard skills (especially the ones listed by the recruiter) is always a great idea. This will help you pass applicant tracking systems (ATS) that screen documents for certain keywords.
Show that you did your research before applying
Having a paragraph that shows you’re aware of the company and the issues it faces is always a good idea. It proves your enthusiasm to join the team and makes a great impression.
For bonus points, you could also share how some of your strengths could help resolve company or even industry problems.
End in an actionable way
Using the right words to end your Administrative Assistant cover letter is essential for two reasons.
First, it supports the great first impression you’ve already made. Second, it’s a way to express your gratitude for the recruiter’s time and consideration.
The closing line you choose depends on your preferences and the company culture. If you want to be on the safe side, stick to more traditional phrases, such as “Looking forward to hearing from you” and “Thank you for your consideration”.
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Become the center of attention with a matching Administrative Assistant resume
Matching your cover letter with an equally good resume will without a doubt put you in front of other applicants.
Check out our Administrative Assistant resume writing tips or talk to an expert for some valuable tips and guidance.
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Administrative Assistant Cover Letter Example
Kick-start your career & find inspiration for your own cover letter with our free, expertly drafted Administrative Assistant cover letter example. Download this cover letter sample at no cost or rewrite it using our online cover letter maker.
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Administrative Assistant Cover Letter Example (Full Text Version)
I am sending you this letter in reference to the job posting you have made for the Administrative Assistant position at your company. I am confident that my experience in the business office environments, achieved education, and relevant skills would be a great contribution to your team.
I am a dedicated and qualified professional with a Business & Management degree from a well-known university and Business Office Management certification. During my studies, I have learned how to think critically, analyze problems, and develop modern solutions. Besides marketing, sales, and finance, I offer an extensive knowledge of other fields, such as operations and human resources management. Therefore, I can be a part of and am able to provide support an assistance to employees in various departments.
At the Tatitlek Corporation, I was known for an excellent work ethic and a highly professional attitude. During my time there, I gained a valuable experience in coordinating various daily office activities, conducting detailed cost analysis, and assisting in the payroll management. I won the Employee of the Month Award and was recognized by executives multiple times for constantly achieving exceptional results.
What's more, I also have an experience in social media, as from 2011-2012, I worked as a Social Media Account Manager at my high school. Some of the main duties included the creation of digital content, management of team meetings, production of articles and blog posts, and collaboration with other students and teachers. These and many other achievements prove that I am an excellent communicator, an effective leader, and a pro-active person who is able to work and perform well independently or in a team.
I hope to hear from you soon.
Milan Šaržík, CPRW
Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.
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