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Invoice Cover Letter

Last Updated On February 17, 2020 By Letter Writing Leave a Comment

Invoice cover letter enlists in it a detail of the bill to be paid by the customer against the item he has purchased from a company or a store. In such a cover letter, the modesty of the language is maintained.

The intention of creating an invoice cover letter is to reinform a customer about his due. The ultimate goal is to retain the customer returning.

An invoice cover letter reminds the customer about his transaction, due payment, item name, and complete information about a transaction. Sometimes a customer pays the bill even before an item reaches to him but he requires a copy of an invoice for his reference. So, an invoice cover letter, mentioning a complete detail about the purchase, is required.

The invoices are useful for filing income tax. So, an invoice with all details along with the rate of the item, quantity, and GST must be served to the customers.

So, we are giving some tips to create an invoice cover letter that will surely benefit you. However, if you require more guidelines, you can go through our free invoice cover letter samples.

Invoice Cover Letter Writing Tips

  • Mention your store or business name in the cover letter as the billing party.
  • Offer him the words of thanks for his purchase
  • Give complete information in detail to the customer about his purchase.
  • Always try to soften your tone and at the same time convey your intention.
  • Persuade him to visit you again.
  • Make him assured about his arrears and benefits.

Invoice Cover Letter Template

Our free invoice cover letter will surely help you get started. But for your additional need for enhancing cover letter writing skills, our below-given invoice cover letter template will help you.

Date: (the date on which cover letter is written)

From, _____________ _____________ _______________

Invoice No:_______

To, ________________ ________________

Sub:_________________________________________

Dear _________________,

We are sending this letter to remind you about the payment of invoice number ___________. For an item _________you have purchased from our physical store. The item was purchased with your name dated _________. Please make the payment against the above mentioned invoice to refrain from the late fees or charges.

We care about your orders and you are very valuable for us. According to our business policy, we offer a special discount to our returning customer who pays his due balance and crosses the amount of INR 3,000 in his second purchase. We hope you will like our business offer. Please pay the due balance mentioned in the invoice and take the benefit of our new business policy.

Thanking in advance.

Best Regards, (__________________)

Invoice Cover Letter Sample

Our Invoice cover letter samples are specially designed to give you an immense tactic to write persuasive cover letters. Please have a look at the below-given cover letter samples to guide yourself.

From, Sunrise Biz Sol, Maulana Road, Bhandara, 441611

Dhananjay Rawal, Premnagar, Bhandara, 441614 Date: 20/12/2019

Sub; Invoice Cover Letter

Dear Dhananjay,

In this cover letter, we are attaching an invoice for the recent transaction you made with our store. According to the invoice, the amount of INR 1628/- is due to you. Please pay the bill as soon as you receive this invoice letter to avoid the late fees or extra charges.

In this attached invoice, you will see the complete information of your transaction. If you still have any doubts or complaints, you can visit our store or contact our billing department. We would like to inform you about our ongoing special offer here. We are running a special offer which is of recurring the business with the same customers.

With this module, you have to clear your current balance and we will give you a surprise offer (gift) on your next purchase. But again, you have to do a purchase of a minimum of INR 1628. This offer is only for returning customers. We hope you will like this business offer.

If you have any complaint against the invoice or if you find any discrepancies in the invoice, please do call us.

Thanking You

With best regards, Finance Department, Sunrise Biz Sol

Invoice Cover Letter Email Format

In the online businesses and local businesses also, emailing the invoice is in trend. So, follow the below email format to create a cover letter for emailing an invoice.

Hi Dhananjay,

We hope you are doing well. With this email, we would like to inform you that an unpaid invoice is due to you. Your order for invoice number 391/12 had been successfully fulfilled on 02/12/2019. The amount of INR 1628/- against the same invoice is still due to you.

We request you to make the payment against the invoice we have sent you. An unwanted delay in making the due payment may impose late fees or other extra charges against you. So, please avoid these things by making instant payments. You can make an online payment referencing your invoice number.

Your instant payment will open a door for you of getting a few more exciting offers from us. If you have any questions or any objections, please contact us immediately.

Above mentioned samples of writing invoice cover letter, are the best guidelines for the new people. One can observe how the email template is designed keeping in mind the respect for the customer and yet letting him know about his due payment. In the samples, we have seen how the offers are also provided to lure the customers and increase sales in the business.

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3 Essential Cover Letter Templates for Invoice Submission

A well-crafted cover letter accompanying your invoice not only reinforces professionalism but also clarifies the details, making the process smoother for both parties. Below are three unique templates to help you create effective cover letters for invoice submission.

Template 1: Formal Business Style

[Your Name] [Your Company’s Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Job Title] [Recipient’s Company’s Name] [Recipient’s Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this message finds you well. Please find attached Invoice #[Invoice Number] for services rendered during the period of [Start Date] to [End Date]. The invoice details are outlined below for your convenience:

  • Invoice Number: [Invoice Number]
  • Date of Issue: [Date of Issue]
  • Due Date: [Due Date]
  • Amount Due: [Amount Due]

Should you have any questions or require further information regarding this invoice, please do not hesitate to contact me. Your prompt attention to this matter is greatly appreciated, and I look forward to your timely payment.

Thank you for your continued business and trust in our services.

[Your Name] [Your Job Title]

Template 2: Friendly and Professional

Hi [Recipient’s Name],

I hope you’re doing well! Attached is Invoice #[Invoice Number] for the services provided between [Start Date] and [End Date]. Below is a summary of the invoice details for your reference:

  • Total Amount Due: [Amount Due]

If you have any questions or need any clarifications, please feel free to reach out to me directly. We appreciate your business and look forward to your prompt payment.

Thank you and have a great day!

Best regards,

Template 3: Detailed and Informative

I trust this letter finds you well. Please find attached Invoice #[Invoice Number], which includes a detailed breakdown of services provided during the period of [Start Date] to [End Date]. Here are the key details of the invoice:

  • Invoice Date: [Date of Issue]
  • Service Description: [Brief Description of Services]

We value our collaboration and are committed to delivering quality services. Please review the invoice at your earliest convenience and process the payment by the due date. If there are any discrepancies or questions, please do not hesitate to contact me.

Thank you for your prompt attention to this matter.

Warm regards,

Frequently Asked Questions (FAQs)

Q: why is a cover letter important when submitting an invoice.

Answer: From my experience, a cover letter adds a professional touch and helps clarify the details of the invoice, reducing the chances of misunderstandings. It also ensures the invoice is noticed and processed promptly.

Q: What key information should I include in my cover letter for invoice submission?

Answer: I always make sure to include the invoice number, date of issue, due date, and total amount due. Additionally, a brief description of the services provided can help the recipient understand the context of the invoice.

Q: How formal should my cover letter be?

Answer: The level of formality depends on your relationship with the client. In my practice, I use a more formal tone for new or corporate clients, and a slightly relaxed tone for long-term or smaller clients.

Q: Can I email my invoice cover letter, or should it be a physical letter?

Answer: In my experience, emailing the cover letter is perfectly acceptable and often preferred for its speed and convenience. However, for some traditional businesses, sending a physical copy might still be necessary.

Q: How can I ensure my invoice cover letter is effective?

Answer: I find that keeping the cover letter concise and to the point is most effective. Clearly stating the purpose and key details of the invoice helps in prompt processing and payment.

Q: Should I follow up after sending the invoice cover letter?

Answer: Yes, I always follow up if I haven’t received a response within a week or so. A polite reminder can ensure the invoice hasn’t been overlooked and speeds up the payment process.

Q: What should I do if my invoice remains unpaid after sending the cover letter?

Answer: Based on my experience, a follow-up email or call is the next step. If there’s still no response, I escalate the issue by sending a formal reminder and possibly discussing it directly with the client.

Q: How can I make my invoice cover letter stand out?

Answer: Personalizing the cover letter by addressing the recipient by name and referencing specific details about the services provided always works for me. It shows that you value their business and have put effort into the correspondence.

Q: Are there any tools or templates I can use to create my invoice cover letter?

Answer: Absolutely, I often use word processing software like Microsoft Word or Google Docs, which offer templates. Customizing these templates to fit your business style and branding can save time and ensure consistency.

Q: How do I handle multiple invoices in one cover letter?

Answer: When dealing with multiple invoices, I list each invoice number and corresponding amount in the cover letter. This organized approach has always helped me ensure clarity and avoid confusion for the recipient.

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How to write an invoice letter: a small business guide.

How to Write a Winning Invoice Letter in 8 Easy Steps: A Guide for Small Businesses

Small businesses need to be paid on time to maintain cash flow . It’s important to find ways to get paid faster. Entrepreneur recommends being clear about payment schedules and costs from the beginning. Good communication sets client expectations and helps get payments to you faster.

One way to do this is to include a winning invoice letter with your invoice. A good invoice letter sets a professional but friendly tone that establishes when payment is due and who to address with any questions.

The format of an invoice letter should be that of a standard business letter. In this article, we’ll walk you through the steps to write one.

Need an invoice template? FreshBooks has free downloadable invoice templates for small businesses to make invoicing even easier.

In this article, we’ll cover:

  • What is an Invoice Letter?

How to Write a Invoice Letter

The timing and conditions for sending invoice letters, how to avoid late payments, what is an invoice letter.

An invoice letter or payment details letter is a financial letter stating the details of an invoice meant to encourage a client to pay. Invoice letters are sent with an invoice to explain the payment details and ask the recipient to complete the transaction within a clearly stated timeframe. Invoice letters are a popular communication used by many companies of all sizes in a wide range of situations.

Some companies choose to only send an invoice letter when a payment deadline is passed, while other companies always include the invoice letter to provide direct and upfront communication.

Take the frustration and extra work of your invoicing work. FreshBooks offers a variety of invoicing software , information,templates, and services to give you the confidence and tools you need.

Click here to get started.

invoicing software

1. Get a Template

To write an invoice letter for payment, you can use a blank document. Or you can download a business invoice letter template. MS Office has a simple free template for invoice letters you can download for Word. Invoice letter templates make creating invoice letters quick and easy.

Open whatever word processing software you prefer and open either your invoice letter template or create a new blank document.

FreshBooks offers a wide range of free invoice templates designed to take the guesswork out of billing and collections. Browse our selection and find the right templates for your needs to save time and energy.

invoice template general

2. Insert Your Address

Skip this step by printing your invoice on company letterhead or if you’ve plugged your address into an invoice letter template.

If you don’t have a letterhead, write your name or company name and your full address (street address, city, state, and zip code) at the top of the invoice letter. Align the text to the left.

Standard address format:

Street Address

City State Zip Code

For example:

Jenna Michaels

Hollywood Groomers

64 Sunnyside Road Ste 400

Beverly Hills CA 90201

This convention follows U.S. Postal Service guidelines . Please note there are no punctuation and one space between each word or number, except where there are two spaces between the state and zip code.

Save 9 Hours A Month Just On Invoicing

3. Add the Date

Add either the date the invoice was written or completed if you wrote the letter over a period of several days.

Use the American date format: month, day, year.

  • For example, January 1, 2020.

Write the date one line below your address. If your address is left justified, the date should also be on the left. If you’re using letterhead, center the date, says the Purdue University Online Writing Lab .

4. Include the Recipient’s Address

Add the recipient’s address to the invoice letter below the date. Include the recipient’s name, title, company, and address. Make sure you include the street address, city, state, and zip code. It should be left justified and one line below the date.

It’s best to include a specific name here. Entrepreneur recommends that you double-check to whom you’re supposed to send your invoice. Doing this is especially critical at larger companies where you may need to send your invoice and invoice letter directly to the finance department or a third party hired to handle payments.

Contact your client to discuss who will be making the payment, who your invoice letter should be addressed to, and who, if anyone, you should copy on the invoice. Address the invoice letter to the primary person making the payment.

Personal Titles

When adding a contact name, you may wonder what title to use. Standard personal titles are Mr., Ms., Mrs., and Dr.

Women can be addressed as Miss, Mrs., or Ms. When in doubt, use Ms.

5. Add a Salutation

Now it’s time to open the invoice letter. Use the same name and personal title as included in the recipient’s address. Include a salutation under the recipient’s address.

If you know the recipient well, you can use their first name only. If not, use their title and last name. Add a colon at the end.

  • Dear Ms. Smith:

Not sure of the recipient’s gender? It’s okay to include their full name instead, such as:

  • Dear Anne Smith:

6. Write the Body of the Letter

Single-space your letter and left justify your paragraphs. You don’t need to use a first-line indent. Include a blank line between each paragraph.

In terms of the content, the writing should be as clear and concise as possible, with a direct focus on the payment details.

First, include a friendly opening. Here’s a sample:

  • I hope that you’re well.

Then, get right to the point:

  • Please find attached invoice [number] for [project name].
  • Your order of [order details] has been shipped. Please find attached an invoice for these items.
  • Please find attached an invoice for [insert amount].

Now add some payment details, such as:

  • A reminder of my payment terms : payment is due on January 20, 2020. There’s a 5 percent discount if you submit payment in 15 days.
  • Please send payment via check or direct deposit.
  • Please note in our payment details we charge a late fee of 5 percent per week.

It’s best to list the right contact in case they have any questions:

  • If you have any questions about your invoice, please contact [name] at [contact details].
  • I’ll be back in the office next week if you have any questions or concerns.
  • For project matters, please contact [name] at [contact details]. For billing concerns, please contact [name] at [contact details].

Now add a friendly line:

  • Thank you for your business.
  • It’s been a pleasure working with you.
  • I look forward to continuing to work with you in the future.
  • Please let me know if we can help you again in any way.
  • We appreciate the opportunity to do business with you.

And finally:

  • Please confirm that this invoice has been received.

7. Write the Closing

The closing of a winning invoice letter is one line after the last line of the body. Only the first word should be capitalized, and a comma should be added at the end. If a signature is being added, include four blank lines between the sign-off and your name.

8. Mention Attachments

Attachments, in this case, your invoice, are also called enclosures. Write “Enclosures” four lines below your closing. You can either simply add the number of attachments or list them by name.

  • Enclosures: 3
  • Enclosures: Invoice 001, Preliminary Drawings, 3D Model

Your invoice letter is now almost ready to go. Before sending it, be sure to proofread it thoroughly for spelling or grammar mistakes.

Save Time Invoicing Big Time

The timing and conditions for sending an invoice letter depend entirely on the reason it’s being sent. Some of the most common reasons for sending an invoice letter are:

Advance Payments

If your company expects an advance payment prior to services being completed, it’s a great time to send an invoice letter. A well-written letter clearly states the terms of the expectations surrounding a preliminary payment and minimizes financial risk . Companies often use advance payments for large orders or projects that require substantial upfront costs.

On Purchase

As soon as a customer purchases services or products from your company, you can send an invoice accompanied by a sales invoice letter. Invoice letters sent with initial invoices can induce quick payment, avoiding a complicated collection process down the line.

Project Milestones

If you’re working with a client who has contracted your company long-term, payments are typically made in installments or when certain milestones are achieved. Including an invoice letter with project-based invoices is a perfect opportunity to update the client on progress and maintain cash flow.

Late Payments

Invoice letters help address the uncomfortable process of requesting payments when a deadline has passed. When a client delays payment or refuses to pay, a professionally-written invoice letter to the recipient address reminds the client of the payment terms and creates a solid paper trail of communication.

Invoice letters written for late payments often mention the potential legal consequences of not honoring the payment in an effort to portray the importance of the payment collection.

Also Read: Strong Letter for Outstanding Payment Email

There are many ways to set the groundwork for avoiding late payments from the start of a client relationship. A clear and direct communication of payment expectations is the best place to start, including a detailed, proper invoice letter. Other methods for avoiding late payments include the following:

  • Include a clear credit policy on all bills, invoices, and statements that communicates the payment terms and consequences of late payments.
  • Make the payment process as easy as possible by providing multiple payment options and digital access to payment portals.
  • Offer discounts for early payment to prompt clients into paying prior to the invoice due date.
  • Create a staggered payment plan as long as it does not negatively impact your ability to provide the agreed-upon services or products. Many people are more likely to pay smaller amounts over an extended period of time rather than a large amount all at once.
  • Create a reminder and follow-up schedule and stick to it for every transaction with all clients. Make sure each communication is polite and friendly while maintaining a direct message about the policies and terms of your payment agreements.

freshbooks invoicing software settings

Creating professional invoice letters or payment detail letters is a great way to make payment details clear and concise for clients. With the added bonus of encouraging clients to pay their invoices ahead of their due date or on time, there’s a crucial step in payment processing for your small business. When creating your invoice letters, follow the guidelines, tips, and tricks in this article and elevate your client communication. Keep your language clear, direct, and friendly and you’ll make lasting client relationships without payment hassle or confusion.

People also ask:

How to Write a Cover Letter for an Invoice?

How to write an invoice email.

  • What is the Purpose of an Invoice?

Is an invoice a legal document?

What are the rules of invoice.

A cover letter for an invoice is essentially an invoice letter. Follow the steps above to write a professional business invoice letter.

Here are some additional tips for writing a cover letter, according to the University of Wisconsin-Madison :

  • It should be one page only
  • Tailor your cover letter to the client. Address specific project details and timelines. Mention any further invoices to come.
  • Avoid jargon. Use active voice and short sentences. Be clear. Convey respect for the client and use professionalism.
  • Focus on the aim of your letter: to get paid. Include the reason for the invoice and the total due in the first paragraph of the body of the letter. Always include contact information so a client can address any concerns about the invoice immediately.
  • Each paragraph of the body should be focused on a single point
  • Proofread your work. Ask a trusted colleague or friend to do this.

Here’s how to write an email with an invoice attached. Emails are often much less formal than business letters, but they should still be professional and well-written.

Here’s an example:

Hi [insert client name],

Please find attached an invoice for [insert project name].

Thanks for your business. If you have any questions about your invoice, please contact [name] at [contact details].

[insert your name]

If you require additional email invoice templates and guidance on composing professional messages for payment requests, read our article titled How to Ask for Payment Professionally in a Message .

What is the purpose of an invoice?

An invoice is an itemized commercial document that records the products or services delivered to a customer, the total amount due, and the preferred invoice payment method . Its purpose is to communicate payment expectations is a clear and direct way to avoid hassle or confusion at the time of payment.

No. An invoice is no a legal document on its own. While invoicing is an important accounting practice for your business, invoices do not serve as a legally binding document between the business and its client.

Invoices need to include the business name and address, the client name and address, a unique invoice number, the date the invoice was created, and the payment terms and due date. They also need a description of services rendered. If you want to create accurate invoices, follow our guide on invoices for services rendered . This guide provides step-by-step instructions and examples to ensure your invoices are comprehensive and professional.

Jami Gong headshot

Jami Gong, MPAcc, CPA

About the author

Jami Gong is a Chartered Professional Account and Financial System Consultant. She holds a Masters Degree in Professional Accounting from the University of New South Wales. Her areas of expertise include accounting system and enterprise resource planning implementations, as well as accounting business process improvement and workflow design. Jami has collaborated with clients large and small in the technology, financial, and post-secondary fields.

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Dec 4, 2022

How to write an invoice email with 6 samples and a template

This article outlines what you should say in an invoice email. Let’s get paid!

Blog writer

Lawrie Jones

Table of contents

How to write an invoice email

If you’ve done the work, you deserve to get paid! To get your cash, you’ll need to send an invoice.

Of course, you can just send an invoice attached to an email, but this approach won’t win you many friends or get you paid faster. Instead, you should create an invoice email that includes everything you need to do to make payment as easy as possible but sets out your terms in strong language.

It’s 50% carrot, 50% stick, and 100% effective!

This finance-focused article outlines what you should say in an invoice email. You’ll learn essential tips to write the best invoice emails and provide 6 invoice emails and a template for you to use.

Let’s get paid!

What to say in an invoice email message

It’s all about the money in an invoice email, but we don’t mention that too much. In fact, all the financial details are included in the invoice, so there’s no need to mention money, provide account details, or add specific information about how you want to be paid.

An invoice email accompanies the invoice, providing context and clarity about your terms and conditions. It’s critical because evidence and anecdote show that many businesses aren’t settling invoices in time. If you’re a freelancer, this can leave you out of pocket – and that’s not acceptable. 

To ensure you’re paid on time, here are five pro tips to ensure you’re never left unpaid.

1. Be polite and professional

First and foremost, be polite and professional. Your client will have some time to pay (in most cases, between 7 - 28 days), so there’s no need to be pushy or impolite at the start.

The tone of voice can be tricky to get right, so check out our examples to see how we’ve tackled the task.

2. Make paying the invoice as easy as possible

You’ll want to do everything possible to make it as easy as possible for people to pay you. To achieve this, you must include all information in your email (as well as your invoice).

So, be sure you’ve included everything, such as who you are, your company (if you have one), your address, bank account details, contact details, and the project you’re invoicing for. 

3. Be clear about when and how you expect payment

Companies can be tricky to pin down when it comes to payments. Does the payment deadline start from when the invoice was issued or opened?

The best approach is to set your deadline (in favorable terms). If you’re brave or bold enough, you can set out what happens when people don’t pay on time.

You can list late payment fees and penalties if you wish, but personally, we’d recommend saving the nuclear option until you need it.

4. Share your terms and conditions

Above we recommend that you don’t go into detail about late payment charges, which we stand by – but you can provide details to your terms and conditions.

You can add them to the bottom of the email, attach them, or send a link to your website. This is a less aggressive or confrontational approach, but it will ensure no misunderstandings.

5. Don’t forget to attach the invoice

Sounds stupid, doesn’t it? But it never hurts to double-check that you’ve attached the right (not last month’s or someone else’s) invoice!

Invoice email format

The invoice email format is likely familiar to you if you’ve ever sent a professional email for any other purpose. You start with a clear subject line, go into detail in the body, and provide a positive sign-off (which includes all your contact details).

Here’s a step-by-step breakdown of the invoice email format:

1. Invoice email subject line

Your invoice subject line should make it clear it’s an invoice. This makes it easy for the recipient to act (either by responding directly or passing it on).

It’s a good idea to include the invoice reference in the subject. Here are a few invoice email subject lines:

  • Invoice (insert number) – (Company name)
  • (Company name) – Invoice 
  • Invoice (insert number) – Thanks for the prompt payment!

2. Invoice email body and message

When you send your invoice, you’ll need to ensure that the body copy explains who it’s from, the project or service delivered, and any other essential information. Here’s an example of a standard invoice body copy:

  • Please find attached the invoice (number) from (company or person name). The invoice covers (services, goods, etc.).

Immediately the person receiving this knows what it’s about. Next, you’ll need to provide the context and set out terms.

  • Please confirm that you have received the invoice. Our standard payment terms are 28 days. You can find details of our terms and conditions here (link or attachment).

Sometimes the person who receives the invoice may have questions about it, so give them some options to contact you.

  • If you’ve any questions about the invoice or need me to clarify anything, you can contact me at (insert details).

Do all this, and your invoice email will get results and ensure prompt payment. 

3. How to end an invoice email

You’ll want a positive sign-off here, but you can use this to your advantage. First, always remind the person you’re expecting prompt payment, or they may conveniently forget to process the invoice in time.

  • I look forward to receiving payment and working with you in the future.

If you know the person or want to say more, then do so (it’s your email, after all). 

Finally, add a nice ending (kind regards, thanks, etc.) and include your signature.

It’s a good idea to check that your signature contains all the contact details the recipient may need. This means they’ve got no excuses for ignoring you. 

6 invoice email examples

It’s time to get writing! Here are 6 invoice email examples that you can use to push for payment.

Classic phrases such as “please find attached invoice for your payment” are used a lot.

It’s not that we’re lazy; invoice emails follow a traditional format, and using familiar words and phrases is how the world works.

OK, so let’s get the money moving…

Here's how Flowrite's AI can write your payment reminders and follow-ups for you:

1. Simple invoice email sample

This simple template for sending an invoice to a client or customer follows the outline above. It’s short, sweet, and straight to the point. 

2. Past due invoice email sample

You can call your invoice late, outstanding, or unpaid. Whatever you call it, you deserve to get paid – and we can help.

This past-due invoice email sample is a clear and confident message that will move someone to pay your invoice.

As well as acting as a reminder, this sets out what happens if the invoice isn’t paid. (Carrot and stick, remember?)

3. Unpaid invoice reminder email sample

This example email to remind you about an unpaid invoice is a little softer than the previous sample.

Sometimes, the person may have a legitimate excuse for not paying on time. This outstanding invoice reminder sample gives them a way to save face, but they’ll know you’re not going to forget!

As with the previous example, consider sending it with a new subject line to ensure it’s not ignored.

4. Invoice follow-up email sample

This invoice follow-up sample is a gentle reminder that your invoice is due for payment. Of course, you can wait until it’s not been paid, but if you’re working with a habitual late payer, send it a few days before it’s due.

This payment due (or overdue) invoice template provides a gentle reminder that you’re owed money and will collect it!

5. Paid invoice email sample

According to professional conventions, some suggest sending a confirmation email when you’ve paid an invoice to protect you from potential legal issues.

This serves two essential functions:

  • Your recipient knows to expect payment and doesn’t have to remind or follow up on you (or anxiously wait for you to confirm your payment)
  • Your recipient has been informed that you handled the payment on time and before the due date, just in case your payment does not go through, or other problems arise

To make sure you comply with deadlines and prevent potential issues, use this short paid invoice email template:

6. Invoice approval email sample

If you’ve commissioned work or purchased a product, sending a confirmation when you receive an invoice that it’s been approved for payment is polite.

This provides your finance person or team with the OK to arrange payment. We recommend doing this as soon as you receive an email, or you could be one of those annoying customers that keep freelancers waiting for their cash. Don’t be this person.

Proven invoice email template

The above examples should provide enough ammunition to develop your own, but we’ve stripped out all context and creativity for this tried and tested invoice template.

So follow the structure, fill in the gaps, and send to finance for prompt payment.

Flowrite’s invoice email template

Still wondering about how to write invoice emails? With Flowrite , you can turn short bullet points into a ready-to-send email with AI, like this:

Final words

When deciding how to write an invoice email, think about the carrot and the stick. You’ll want to be polite and professional, but never let yourself be pushed around.

When sending an invoice via email, set out your terms and stick to them. Customers will respect you if you’re pushing for what you’re owed.

We hope the samples and templates here are helpful. Use them to develop your own invoice emails and reminder templates. If you’re struggling for ideas or inspiration, use Flowrite!

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25 Invoice email Template Samples

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25 invoice email template samples

Sending invoice emails can sometimes be a daunting task for businesses and freelancers alike. How do you strike the right balance between professionalism and friendliness? How can you ensure your emails are clear, and concise, and get the desired response from your clients? In this blog post, we have curated 21 sample emails for sending invoices that will help you streamline your invoicing process and improve your chances of prompt payment.

Tips when emailing for an invoice

When emailing for an invoice, here are some tips to keep in mind:

  • Clear and Concise Subject Line: Use a subject line that clearly indicates your purpose for the email, such as “Invoice Request – [Vendor/Project Name]”.
  • Professional Tone: Maintain a professional tone throughout the email. Remember to be polite and respectful in your language.
  • Provide Relevant Details: Clearly state the purpose of your email and provide any necessary details, such as dates, description of products or services, and any applicable purchase order numbers.
  • Be Specific: Clearly communicate what you are requesting and be specific about the information you need on the invoice. This can include itemized costs, discounts, taxes, and any applicable shipping or handling charges.
  • Reference Documentation: If applicable, mention any supporting documents or attachments that should be included with the invoice, such as receipts or purchase orders.
  • Set Expectations: Communicate any deadlines or timeframes for receiving the invoice, especially if there are payment terms or deadlines in place.
  • Contact Information: Include your contact information in the email signature or body of the email, so the vendor can easily reach out to you if they have any questions or need clarification.
  • Proofread: Before sending the email, double-check for any errors or typos to ensure clarity and professionalism.
  • Follow Up: If you haven’t received a response or the requested invoice within a reasonable timeframe, it is appropriate to send a polite follow-up email to inquire about the status.

By following these tips, you can ensure that your email requesting an invoice is clear, professional, and increases the likelihood of a prompt and accurate response.

25 Invoice Email Template Samples

  • Subject: Invoice Request for Services Rendered

Dear [Vendor’s Name],

I hope this email finds you well. We recently received the services you provided to our company and we would like to request an invoice for the work completed.

Could you please send us a detailed invoice indicating the services rendered, the corresponding charges, and any applicable taxes? We require this invoice for our accounting records and to facilitate payment within our agreed-upon terms. If you have any questions or need any additional information, please don’t hesitate to reach out. We appreciate your prompt attention to this matter.

Thank you and best regards,

[Your Name] [Your Company Name] [Contact Information]

  • Subject: Urgent Invoice Request for Purchase Order #12345

I hope this email finds you well. We recently received the goods as per our purchase order #12345, and we require an invoice to process the payment promptly. Could you please provide us with an invoice that includes the itemized costs, any applicable discounts, and any relevant shipping or handling charges? Additionally, please ensure that the invoice includes our purchase order number for proper reference. If there are any issues or discrepancies with the order, kindly let us know as soon as possible. We appreciate your cooperation and look forward to receiving the invoice at the earliest convenience.

Thank you and regards,

  • Subject: Invoice Request for Contracted Services

I hope this email finds you well. We are writing to request an invoice for the contracted services you provided to our company during the period [start date] to [end date].

Kindly send us an itemized invoice with the agreed-upon rates and any applicable taxes or additional charges. We aim to complete our billing process promptly, so we appreciate your timely response.

If there are any supporting documents or receipts that need to be included with the invoice, please ensure they are attached.

Thank you for your professionalism and for your prompt attention to this matter. Feel free to contact us if you have any questions or require further information.

Best regards,

  • Subject: Invoice Request for Consulting Services

I hope this email finds you well. We recently availed of your consulting services and would like to request an invoice for the work completed.

Could you please provide us with an invoice that clearly outlines the consulting services provided, along with the corresponding charges? Please include any applicable expenses and taxes. We highly value your professionalism and attention to detail.

If there are any queries or discrepancies regarding the services rendered or the invoice, please don’t hesitate to contact us. We appreciate your swift response to ensure a smooth invoicing process.

Thank you for your assistance.

  • Subject: Invoice Request for Product Purchase

I hope this email finds you well. We recently made a purchase from your company and would like to request an invoice for the products we acquired.

Could you please send us a detailed invoice that lists the purchased items, their corresponding prices, any applicable discounts, and shipping charges? We require this invoice for our accounting and record-keeping purposes.

If there are any discrepancies between the order and the invoice, or if there is any additional information required, please let us know. We appreciate your prompt attention to this matter.

  • Hello [name], I’m writing to submit an invoice for services rendered. I hope you have been enjoying the great work we’ve been doing together, and I hope that you can use this invoice to reimburse me for the hard work I put into our project. If you have any questions about the invoice, please let me know. If not, don’t hesitate to send it through.
  • Dear [name], Thank you for your work on [project name]. We have attached a copy of our invoice for your records. Please let us know if there are any questions or concerns.
  • Dear [name],  We hope you are having a wonderful day. We are writing to confirm that invoice number [number] was submitted to you on 2024. A copy is attached. If there is anything we can do to help, please don’t hesitate to reach out.
  • Hi [name], We just wanted to let you know that we’ve submitted an invoice for [amount] for work performed on [project name]. If you have any questions, or if there’s anything else we can do, please don’t hesitate to get in touch. Thanks,
  • Hi [name], I’m writing to submit an invoice for some work I did earlier this month. I’ve attached the invoice here, and it has all the information you’ll need to pay me. Thanks!
  • Hello, I am writing to submit an invoice for [amount]. Thank you for your time, and I look forward to hearing from you soon.
  • Hello, I am submitting an invoice for [company name] for work performed on 2024. The invoice is attached. The total amount is $[amount], which includes the following: [item description] @ $[price per item] each.
  • Hi [name], This is an invoice for the work done on your website. It’s been a pleasure working with you and we hope that we can continue to do so in the future. Thanks for your time,
  • Hi [name], I hope you’re well. I’m attaching a copy of the invoice for [project name] here, as we agreed upon in our last call. Please let me know if there is anything else I can provide for you. Thanks so much for all your help!
  • Hello, I’m writing to submit an invoice for the work I did on [project name]. Please find attached a PDF of my invoice. Thank you for your help with this project!
  • Dear [name],I am writing to submit an invoice for the services I provided. The invoice is attached below. Please let me know if you have any questions or concerns. Thanks!
  • Hi there, I’m attaching an invoice for [name of customer], who had an order placed on 2024. The invoice will include all charges and credits, as well as the total amount due. We’ll be looking forward to working with you again soon!
  • Dear [name], I wanted to follow up on the invoice I submitted for [project name] to ensure that it was received and is being processed. Please let me know if there are any issues or if you need any further documentation. Thank you for your prompt attention to this matter.
  • Hello [name], I am writing to request payment for the outstanding balance on the invoice I submitted for [project name]. The due date has passed, and I kindly ask that you remit payment as soon as possible. Please let me know if you need any further information or if there are any issues with the invoice.
  • Hi [name], I just wanted to confirm that the invoice I submitted for [project name] has been processed and that payment has been issued. Please let me know if there are any discrepancies or if you need any further documentation. Thank you for your partnership.
  • Dear [name], I’m writing to follow up on the invoice I submitted for [project name] and to inquire about the status of payment. If there are any issues or delays on your end, please let me know. I appreciate your prompt attention to this matter.
  • Hi [name], I hope this email finds you well. I wanted to confirm that the invoice I submitted for [project name] has been received and is being processed. Please let me know if there are any issues or if you need any additional information. Thank you for your time.
  • Dear [name], I’m writing to follow up on the invoice I submitted for [project name] and to inquire about the expected payment date. If there are any issues or delays, please let me know. I appreciate your prompt attention to this matter and look forward to continuing our partnership.
  • Hello [name], I just wanted to confirm that the invoice I submitted for [project name] has been approved and is scheduled for payment on 2024. Please let me know if there are any issues or if you need any further documentation. Thank you for your time and cooperation.
  • Hi [name], I hope this email finds you well. I’m writing to follow up on the invoice I submitted for [project name] and to request an update on the payment status. If there are any issues or delays, please let me know. Thank you for your prompt attention to this matter.

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Invoicing Clerk Cover Letter Example

Cover letter writing can be an important part of the job application process. Knowing how to write a cover letter for an invoicing clerk position can make your application stand out from the rest. This guide provides an in-depth look at the essentials of writing an effective cover letter for an invoicing clerk role, including an example to help you get started. By following this guide, you can make sure your cover letter is a success and increases your chances of success in your job search.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Invoicing Clerk Cover Letter Sample

Dear [Employer’s Name],

I am writing to apply for the Invoicing Clerk position at [Company Name]. With my extensive background in accounts receivable and invoicing, I am confident I am the best candidate for this opportunity.

My experience includes over five years of experience working primarily in invoicing and accounts receivable roles. During my time in these jobs, I have developed a strong understanding of the invoicing process and related accounting systems. I am well- versed in setting up and maintaining customer accounts, entering billing data into systems, reconciling invoices, and generating reports.

Furthermore, I have a keen eye for detail and a knack for problem- solving. I am able to check invoices for accuracy and quickly identify any issues that may arise. I have also consistently taken the initiative to create and implement new and improved processes to streamline operations and maximize efficiency.

I am confident that my experience, skills, and dedication to quality and accuracy make me the ideal candidate for this position. I am eager to bring these skills to your team and help your company reach its goals.

Please feel free to contact me at your earliest convenience to arrange an interview. I look forward to discussing this opportunity with you in further detail.

[Your Name]

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What should a Invoicing Clerk cover letter include?

A cover letter for an Invoicing Clerk should highlight the candidate’s qualifications, experience, and enthusiasm for the position. It should focus on how their skills and experience make them a good fit for the job. The letter should include specific examples of the candidate’s experience working with invoices, accounts receivable, and other related activities. It should also explain the candidate’s ability to interpret and adhere to applicable laws and regulations for invoicing. Additionally, the letter should provide evidence of the candidate’s excellent communication, problem- solving, and organizational skills. It should also include any relevant training or certification related to invoicing. Finally, the letter should express the candidate’s interest in the position and enthusiasm to join the organization.

Invoicing Clerk Cover Letter Writing Tips

Are you looking to write the perfect cover letter for an invoicing clerk position? Writing a standout cover letter is an important step when applying for this type of job, as it will help you make a positive impression on potential employers. Here are some tips for writing an effective cover letter for an invoicing clerk position:

  • Highlight your experience. Show potential employers that you have the necessary experience and skills for the job by highlighting your relevant work history. Explain the types of duties you’ve performed in previous positions and any specialized training you’ve received in invoicing or accounting.
  • Demonstrate your organizational and communication skills. An invoicing clerk needs to be organized, detail- oriented and able to communicate effectively. Show employers how you meet these requirements by providing examples of how you’ve managed complex projects, handled challenging customer inquiries or made sure invoices were accurate and sent on time.
  • Discuss your qualifications. Include details about your qualifications such as knowledge of invoicing software, customer service experience and any special certifications you have. Be sure to explain why you’re the right candidate for the job.
  • Use proper grammar and spelling. Make sure to proofread your cover letter multiple times to ensure that it is free of errors. Grammatical and spelling errors can make you look unprofessional and show that you didn’t take the time to properly craft your letter.

By following these tips, you can be sure to create a cover letter that will stand out from the crowd and make a favorable impression on potential employers.

Common mistakes to avoid when writing Invoicing Clerk Cover letter

When it comes to writing a cover letter for an Invoicing Clerk position, there are certain mistakes you should avoid to ensure your letter stands out from the competition. Here are some of the most common mistakes to avoid:

  • Not customizing the cover letter: It is essential to personalize your cover letter to the specific job you are applying for and make sure it reflects the skills and experience that match the role.
  • Not including a clear goal: Make sure you write a clear goal for your cover letter and explain why you are interested in the position and why you are a good fit.
  • Going overboard with flowery language: While a well- written, concise cover letter will help to set you apart from other applicants, it is important to not be overly flowery in your writing. Avoid using overly complex or archaic language and stick to simple, clear sentences.
  • Not checking your grammar and spelling: Grammar and spelling mistakes can take away from the strength of your cover letter and make you look unprofessional. It is important to take the time to proofread your letter before submitting it.
  • Not including a call to action: Make sure you include a call to action at the end of your cover letter, such as asking for an opportunity to discuss the role further.

By avoiding these common mistakes when writing an Invoicing Clerk cover letter, you can ensure that your letter stands out from the rest and captures the attention of potential employers.

Key takeaways

Writing an effective cover letter for an Invoicing Clerk is essential if you want to be considered for the position. While a resume gives employers an overview of your qualifications and experience, your cover letter allows you to explain why you are the ideal candidate for the job. Use the following key takeaways to help you create an impressive Invoicing Clerk cover letter:

  • Highlight your relevant experience: Use your cover letter to highlight your most relevant experiences and skills that are applicable for the Invoicing Clerk position. Include specific examples such as any accounting or bookkeeping training, previous invoicing clerk experience, or customer service experience.
  • Demonstrate your knowledge of the company: Let the employer know that you are familiar with their company and the duties of an Invoicing Clerk. Demonstrate your knowledge and enthusiasm for the job with specific examples of how you can contribute to the company.
  • Showcase your organizational skills: As an Invoicing Clerk, you will be responsible for keeping track of invoices and payments. Demonstrate your strong organizational skills and attention to detail by including examples of how you have successfully completed similar tasks in past positions.
  • Emphasize your communication ability: As an Invoicing Clerk, you will need to communicate with customers, vendors, and other types of business contacts. Showcase your excellent communication skills by highlighting any experience you have with writing and speaking professionally.
  • Proofread and edit your cover letter: Before you submit your cover letter, always make sure to proofread and edit for any spelling and grammar mistakes. This will help you make a great impression and demonstrate your attention to detail.

Frequently Asked Questions

1.how do i write a cover letter for an invoicing clerk job with no experience.

When applying for an invoicing clerk job with no experience, it is important to emphasize the qualities and attributes you bring to the table that make you a good fit for the job. Start by introducing yourself and explain why you’re interested in the position. Highlight any relevant skills, such as detail- oriented, organized, and computer literate, that demonstrate you’d be a good fit for the role. Although you may not have specific experience in the role, you can still demonstrate your commitment to learning and growth.

Be sure to explain why you’re the best person for the job and why you’re passionate about it. Finally, thank the employer for their consideration and express your availability for an interview.

2.How do I write a cover letter for an Invoicing Clerk job experience?

When applying for an invoicing clerk job with experience, your cover letter should demonstrate your skills and highlight your qualifications specifically related to the job. Begin by introducing yourself and explaining why you’re interested in the position. Include any relevant experience you have in the field, and explain how your skills have helped you excel in the role.

You may also want to emphasize your ability to solve complex problems, manage customer relationships, and stay organized. Additionally, mention any accomplishments you’ve earned in the role. Finally, thank the employer for their consideration and express your availability for an interview.

3.How can I highlight my accomplishments in Invoicing Clerk cover letter?

When writing a cover letter for an invoicing clerk job, you can highlight your accomplishments in order to demonstrate how you’ve excelled in the past. This may include any awards you’ve earned, customer satisfaction ratings, or any other successes you’ ve achieved. You can also discuss how you’ve saved money or increased efficiency in previous roles, as well as any special training or certifications you may have. Additionally, providing examples of how you successfully handled difficult situations can show potential employers how you can handle a wide range of invoicing tasks.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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email cover letter for invoice

Invoicing Clerk Cover Letter Example

Invoicing Clerks create and maintain the company’s invoices and statements. They are tasked with billing customers, tracking account balances, and collecting payments. To do this job well, the invoicing clerks should have strong organizational skills, be detail-oriented, and ensure the invoices are accurate and complete.

To get hired as an Invoicing Clerk, you need to show that you have the skills and experience necessary to do the job. Use our Invoicing Clerk Cover Letter Samples and tips to write a cover letter that will help you stand out from the competition.

Invoicing Clerk Cover Letter example

  • Cover Letters
  • Accounting & Finance

An Invoicing Clerk is accountable for creating and sending invoices and statements to customers. Primary job duties include checking the data input to ensure the accuracy of bills, tracking payments, and ensuring that the cash flow into the organization is buoyant. Additionally, they ensure that the company receives its payment on time.

What to Include in a Invoicing Clerk Cover Letter?

Roles and responsibilities.

  • Calculating additional charges, including shipping costs , and invoices.
  • Ensuring every invoice sent out is accurate.
  • Keeping a record of collected payments with customer information.
  • Working with other members of the financial staff, such as bookkeepers, and accountants.
  • Performing administrative duties, such as customer records, and auditing.
  • Preparing account statements for customers.
  • Following up on outstanding payments.
  • Solving billing errors that other customers or staff flag.

Education & Skills

Invoicing clerk skills:.

  • The ability to guarantee accuracy while preparing and sending invoices.
  • Excellent knowledge of accounting software.
  • Knowledge of data entry for record-keeping.
  • General administrative skills.
  • Understanding of basic accounting math.
  • Great customer service skills.
  • Knowledge of managing emails, and accounting books.
  • Up-to-date knowledge of accounting processes and procedures.
  • GAAP proficiency.

Invoicing Clerk Education Requirements:

  • Bachelor’s degree in accounting or finance.
  • Work experience handling bookkeeping and maintaining budgets.

Invoicing Clerk Cover Letter Example (Text Version)

Dear Hiring Manager,

As a long-time fan of your company, and with my passion for finance and billing, I was elated to see your opening for the Invoicing Clerk role. I have strong background and experience in purchase and finance. These combined with my educational background, and recent work experience in **** would help me to take up the Invoicing Clerk role of your company, and contribute towards the success of the firm’s goals.

Highlights of my accomplishments as an Invoicing Clerk include:

  • Earned Bachelor’s Degree in Finance from ****** University.
  • Used my exceptional analytical, organization, and interpersonal skills to attain extraordinary results in invoicing.
  • Assured operational efficiency in billing and precision as an Invoicing Clerk for the ******, where I competently analyzed and dealt with invoices, billing, payments, and other financial records.
  • Was in charge of responding to as well as rapidly resolving customer invoicing inquiries.
  • Received and processed incoming payments and invoices and meticulously and accurately documented every payment record.
  • Placed collection calls as and when necessary to clients.
  • Communicated directly and politely with clients to study and analyze invoice data and enable timely payments.

As an Invoicing Clerk at ***, I enjoyed dealing with the various aspects of billing, purchase documentation, audits, and payment settlements. My accuracy and precise billing record, and the ability to perform multiple tasks at once without any errors will enable me to become an ideal candidate for this role.

If my skills match your requirements, please contact me at ( ) or mail me at ( ) to schedule a meeting. I look forward to learning more about the invoicing clerk post.

Thank you for your consideration.

Sincerely, [Your Name]

Career Builder Study states that almost 10% of hiring managers reject applications that don’t attach a cover letter. Hence it becomes critical for the job applicants to craft a well-drafted Cover Letter that explains their motivation for joining the company. Even if not required, including a strong Invoicing Clerk Cover letter will show your recruiter that you can go an extra mile to land the role you want, especially when an Invoicing Clerk resume template accompanies it. Use our Invoicing Clerk Resume Samples and get that first impression from your employer.

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  • Point Out Other’s Errors
  • Decision Not to Do Business Decision Not to Do Business
  • Demand for Clarification Demand for Clarification
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Invoices, Cover Letters/Explanation of Fee For

[tab name=’Guidelines’]

Guidelines : Invoices, Cover Letters/Explanation of Fee For

Cover Letters for Invoices/Explanation of Fees

Guidelines and Alternate Phrases

  • Mention what you are enclosing. If you have attached several items, be sure to list them specifically either in the body of the letter or with an enclosure notation after the signature block. If, for some reason, the items get misplaced or inadvertently omitted from the package, your reader will know documents are missing.
  • I am enclosing copies of ….
  • You will find enclosed ….
  • Attached is ….
  • Our invoice for the recent Guttenheimer work is attached.
  • The laser products have been shipped to your site (invoice enclosed).
  • The enclosed invoice shows work performed to repair the irrigation system at your Guttenheimer location.
  • Tell what the invoice is for and give any special instructions for payment that are not included on the invoice itself.
  • The invoice includes a breakdown of hours by day and by assigned consultant.
  • You’ll notice the invoice is for $457; we can offer a two percent discount for payments received within seven days.
  • Please forward your payment directly to our Accounting Department at the Silford address.
  • Anticipate and answer questions your reader will have about anything unusual regarding work, products, fees, payments, or terms.
  • As we agreed, we have added the latest maintenance charges to this invoice so you can make payment from this quarter’s budget.
  • Our invoice covers parts and materials but not labor. Labor charges will be billed at the completion of the total project.
  • Because we pay our subcontractors at the completion of each day’s project, we ask for immediate payment of these charges for the Silbon address. We will be happy to carry the charges for parts and materials for our usual 30 days.
  • Add the name and phone number of the person to contact with any further questions. Be specific about which questions to direct to which person when others are involved.
  • Bill Jones is available for further discussion at 222-2345.
  • You can reach either Sue Tony or me at ext. 3467 to provide further information about the completion schedules.
  • I’ll be back in the office next week if you need any elaboration on these alternatives or terms.
  • For engineering concerns, please phone Bill Gates at ext. 223, and for billing matters, contact Marge Harvey at 1-800-628-4461.
  • Thank the reader for the opportunity to do business.
  • We appreciate your confidence in our products.
  • We thank you for letting us complete this work for you.
  • Your business is important to us. Thank you.
  • Your business represents a significant part of our current projects. Our goal is to meet your needs on time and within budget.
  • We appreciate the opportunity to do business with you.
  • Thank you for thinking of us with your computer needs.
  • Please call on us again if we can help you in any way.
  • We appreciate the chance to design this system for your Belco office. You won’t be disappointed in the results.

[/tab] [tab name=’Example 1′]

Example 1: Sample Letter For Invoices

Company Name or Letterhead Address City, State Zip

Addressee Address City, State Zip

Dear Mr. Hightower:

We have prepared and attached the settlement statements for the sale of Loboy, Inc.’s, Hammerly and Simon gas plants to NRT Fuels. These statements were prepared according to the proposal submitted by Loboy, Inc., on August 30, 19–, and contain all the revenues and expenses allowed by that agreement.

After our analysis of the revenue and expenses associated with these plants during the interim operations, we have determined NRT Fuels owes Loboy, Inc. $3,098,448.48. Therefore, we have attached for your payment our invoice #09-3349 for that amount.

Attached also are the following support documents:

• Summary statement–Hammerly and Simon plants • Charges processed through Accounts Payable • Salary analysis • Interim accounting service charges • Net revenue settlement

If you have any expense- or revenue-related questions, you may contact Bill Bynum at 390-200-8909. For questions about the support documents, please direct them to Shirley Akins at 390-200-8926.

Very truly yours, [/tab] [tab name=’Example 2′]

Example 2: Covering Letter

Dear Mr. Coolidge:

Our estimate for your pool was $7,540, including $3,800 for materials. This was based upon the $9.95 cost per bag of cement at the time we made our estimate. Due to circumstances beyond our control, the price of cement increased by $1.00 per bag. This accounts for the additional $200.00 materials cost on your invoice.

We appreciate your business. If you have any questions, please call me.

Sincerely, [/tab] [tab name=’Example 3′]

Example 3: Example of Covering Letter,Invoices

Dear Ms. Bullard:

Your enclosed invoice might look different than you expected; I want to explain the additional charge. We originally quoted the price of your gown at $395.00. Your request to have the lace trim handsewn around the hem resulted in additional labor costs of $68.00. Thus, your invoice is $463.00.

Thank you for your patronage. We hope you enjoy your gown.

Sincerely, [/tab] [tab name=’Example 4′]

Example 4: Sample Letter for Invoices, Cover Letters/Explanation of Fee For

Dear Mrs. Thibodeaux:

You will see that the enclosed invoice is $15.00 higher than the fee we usually charge for kennel services. The added fee covers the cost of a damaged dog-bed cushion that your Rex, usually a model guest, chewed a hole through during his stay with us.

We hope you had a wonderful vacation. We look forward to seeing you and Rex again soon.

Sincerely, [/tab] [tab name=’Example 5′]

Example 5: Example of Covering Letter

Dear Mr. Ott:

I want to make sure you understand why our bill is $1,320.00 higher than the estimate we gave you in April.

We initially agreed to create your Yum Gum commercial spot for $32,779.00. Your decision in May to include the wintergreen gum required us to reshoot a portion of the ice skating scene. The increase reflects the resulting costs incurred for film, actors, site fees, and editing.

If you have any questions, please call me.

Sincerely, [/tab] [end_tabset]

FoundLetters.com

FoundLetters.com

Invoice Cover Letter

Global Medical Suppliers

ATT: Big Time Forwarding

563, Amityville,New York 11701

P.O. Box 987643

RE: Invoice Submittal For medical Supplies Lot no. 123/456/7 

Enclosed herein for payment is our supplemental invoice amounting to $ 222, 333, which covers the period of March 1 st , through June 30 th  inclusive dates for medical supplies ordered pursuant to the terms of reference agreed on the signing of the above named lot number agreement at our offices .

If you have any queries regarding this invoice, Please contact Alex at 222-555-7890 or Peter at 222-444-7890. Warm Regards

Jack Johnson

Supplies Manager

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Free Invoice Cover Letter Template

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Feel free to download our basic or advanced finance templates, they are intuitive and in several kinds of formats, such as PDF, WORD, PPT, XLS (Excel includes formulas and can calculate sums automatically), etc.  Using this  Sample Invoice Cover Letter   financial template guarantees that you will save time, cost and efforts and enables you to reach the next level of success in your project, education, work, and business!

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email cover letter for invoice

Email Cover Letter For Invoice

February 6, 2024 by samir

There are internet-based resume services where experts prepare your resume taking into consideration the job you are targeting. However, many people are quite hesitant about hiring some different person to compose their resume over the Internet Email Cover Letter For Invoice

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I have gone for the whole internet looking for a decent resume service and I found a great one that can help you. If you’re planning to get any of these services, I highly recommend you to check out an amazing website that has helped me get a lot of jobs with my resume. For more information, click here Email Cover Letter For Invoice

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  6. BIR: Letter Request to Use OR as Invoice

COMMENTS

  1. Invoice Cover Letter

    An invoice cover letter reminds the customer about his transaction, due payment, item name, and complete information about a transaction. Sometimes a customer pays the bill even before an item reaches to him but he requires a copy of an invoice for his reference. So, an invoice cover letter, mentioning a complete detail about the purchase, is ...

  2. Sample Cover Letter for Invoice Submission: Free & Effective

    How To Write a Cover Letter For Invoice Submission: Step-by-Step Guide. Start with Your Details: Begin by mentioning your name, address, and contact information. Date and Recipient's Details: Include the date of the letter and the recipient's name and address. Reference the Invoice: Clearly mention the invoice number and date.

  3. 3 Essential Cover Letter Templates for Invoice Submission

    Template 3: Detailed and Informative. Dear [Recipient's Name], I trust this letter finds you well. Please find attached Invoice # [Invoice Number], which includes a detailed breakdown of services provided during the period of [Start Date] to [End Date].

  4. How to Write an Invoice Letter: A Small Business Guide

    Add the Date. Add either the date the invoice was written or completed if you wrote the letter over a period of several days. Use the American date format: month, day, year. For example, January 1, 2020. Write the date one line below your address. If your address is left justified, the date should also be on the left.

  5. Invoice email

    1. Simple invoice email sample. This simple template for sending an invoice to a client or customer follows the outline above. It's short, sweet, and straight to the point. Hi (Recipient's name), Please find attached the invoice (including details) for (product or service). The invoice covers the period (insert dates).

  6. How do you change the cover letter in the email when sending invoices

    The email letter is not picking up the last line which on the invoice which says balance due. The 4 items on the invoice are: Total (that's the balance the letter is picking up)

  7. Invoice Specialist Cover Letter Examples

    Invoice Specialist Cover Letter Example (Text Version) Dear Hiring Manager, Upon review of your job posting for an Invoice Specialist, I am keen to submit my resume for your consideration. With strong experience, intellect, and knowledge in accounts, billing, and invoicing, along with my capabilities in core skills, like time management ...

  8. 25 Invoice email Template Samples

    Hi [name], This is an invoice for the work done on your website. It's been a pleasure working with you and we hope that we can continue to do so in the future. Thanks for your time, Hi [name], I hope you're well. I'm attaching a copy of the invoice for [project name] here, as we agreed upon in our last call.

  9. How do you change the cover letter in the email when sending invoices

    Thank you for the reply. However, the problem isn't the text of the email. When I sent an invoice via email its is an attachment. The email itself has some kind of default template that allows to only edit the greeting and message of the email.

  10. Best Invoicing Clerk Cover Letter Example for 2023

    A cover letter for an Invoicing Clerk should highlight the candidate's qualifications, experience, and enthusiasm for the position. It should focus on how their skills and experience make them a good fit for the job. The letter should include specific examples of the candidate's experience working with invoices, accounts receivable, and ...

  11. Invoicing Clerk Cover Letter Examples

    Invoicing Clerk Cover Letter Example (Text Version) Dear Hiring Manager, As a long-time fan of your company, and with my passion for finance and billing, I was elated to see your opening for the Invoicing Clerk role. I have strong background and experience in purchase and finance. These combined with my educational background, and recent work ...

  12. Sample Cover Letter With Invoice

    An invoice cover letter reminds the customer about his transaction, due payment, item name, and complete information about a transaction. The letter should describe the details of the invoice as well as show appreciation for the customer's business and when the payment is due.Invoice letters are sent with an invoice to explain the payment details and ask the recipient to complete the ...

  13. Invoices, Cover Letters/Explanation of Fee For

    Example 4: Sample Letter for Invoices, Cover Letters/Explanation of Fee For. Company Name or Letterhead Address City, State Zip. Date. Addressee Address City, State Zip. Dear Mrs. Thibodeaux: You will see that the enclosed invoice is $15.00 higher than the fee we usually charge for kennel services. The added fee covers the cost of a damaged dog ...

  14. Invoice Cover Letter

    Invoice Cover Letter. Global Medical Suppliers. ATT: Big Time Forwarding. 563, Amityville,New York 11701. P.O. Box 987643. RE: Invoice Submittal For medical Supplies Lot no. 123/456/7. Enclosed herein for payment is our supplemental invoice amounting to $ 222, 333, which covers the period of March 1 st, through June 30 th inclusive dates for ...

  15. Quickbooks Online now forces customer name (in really bad format with

    I have UN-clicked everywhere I can find to remove client names from the invoice / reminder cover letters. But the weirdly formatted names are on every invoice cover letter and cannot be removed before I send. Please help me correct this before hundreds more go out with such an unprofessional appearance.

  16. Invoice Cover Letter Template in Word

    Easily Editable, Printable, Downloadable. Template.net's Invoice Cover Letter Template offers a seamless way to communicate billing details to clients. This editable template allows for quick modifications to fit specific transaction nuances. Its customizable design ensures each letter reflects your company's unique branding and messaging.

  17. Sample Invoice Cover Letter

    Download this Sample Invoice Cover Letter financial template now! Whether you manage the finances at your work or at home, adequate communication is essential. Accurately keeping track of financial data is not only critical for running the day-to-day operations of your small business, but it is also important when seeking funds from investors ...

  18. Sample Invoice Cover Letter in Word and Pdf formats

    Sample Invoice Cover Letter. 1. (MUST USE AGENCY'S OFFICIAL LETTERHEAD) (Date) (Contract Manger's Name) Maternal, Child and Adolescent Health Program. Allocation and Matched Funding Unit. 1615 Capitol Avenue, MS 8305.

  19. Email Cover Letter Examples For Invoice

    There are internet-based resume services where experts prepare your resume taking into consideration the job you are targeting. However, some people are quite incertain about hiring some different person to compose their resume over the Internet Email Cover Letter Examples For Invoice. With the growing competition and reduction in the number of acceptable jobs, many people are moving to ...

  20. invoice cover letter template word Doc Template

    The invoice cover letter template word is a Word document which can be filled-out and signed for certain reasons. Then, it is furnished to the actual addressee in order to provide certain information and data. The completion and signing is possible manually in hard copy or using a suitable solution e. g. PDFfiller.

  21. Email Cover Letter For Invoice

    There are internet-based resume services where experts prepare your resume taking into consideration the job you are targeting. However, many people are quite hesitant about hiring some different person to compose their resume over the Internet Email Cover Letter For Invoice. With the growing competition and reduction in the amount of respectable jobs, more people are turning to professionals ...

  22. Free Remodeling Invoice Template & How-To Guide

    A more complex job might cover additional areas such as HVAC, plumbing, structural work and insulation. Providing a detailed remodeling invoice helps keep everyone on the same page and can avoid misunderstandings on the work performed and when. The invoices also provide documentation for your record-keeping.

  23. PDF Invoice email cover letter sample

    Invoice email cover letter sample A cover letter is at least as important as a CV to help you land an interview for the job you want. Even when a job list does not specify that a cover letter is required, you should always submit one with a CV and application. A cover letter helps sell your credentials by linking your cv experiences to the ...

  24. Sample Email Cover Letter For Invoice

    Sample Email Cover Letter For Invoice - Get access to the final draft. ... Dissertation, Literary analysis, Interview, Speech, Formatting, Letter, Problem solving, Excel Exercises, Business plan, Blog Article, Thesis Proposal, Grant Proposal, Case Brief, Dissertation chapter - Conclusion, Dissertation chapter - Introduction, Thesis, Movie ...