How to End a Cover Letter (Examples Included)

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proper way to end a application letter

By Mike Simpson

Did you know that 86 percent of executives think cover letters are valuable parts of an application? It’s true. That’s why making sure yours packs a punch is so important, including your cover letter closing.

In many cases, candidates spend most of their time fretting about the main body paragraphs when writing their cover letters, giving little if any thought to how to end a cover letter.

The problem is, your last paragraph and closing sentence make up part of your first impression, playing a big role in whether you land an interview. Is ignoring something so critical a good idea? Of course not.

Luckily, you’re here, and we have your back. Come with us as we explore the ins and outs of how to end a cover letter with style and professionalism.

What Is a Cover Letter?

Alright, before we really dig into how to close a cover letter, let’s take a quick step back and discuss what a cover letter is and what it’s for.

Now, we’ve actually taken a deep dive into how to write a cover letter before, as well as providing some outstanding cover letter examples and helpful cover letter tips . But, as a quick summary, a cover letter is a short, written introduction that supplements your resume. It gives the hiring manager more insights into what you bring to the table, covering points that won’t fit in your resume and giving you some room to showcase your personality.

Technically, every part of your cover letter is important. You want to make sure you address your cover letter properly, nail your introductory paragraph, offer enticing tidbits in the body, and close strong.

In fact, one could argue that your opening and closing paragraphs are the most important. While your opener serves as the initial introduction, your cover letter closing cements your first impression. By nailing it, you can leave the hiring manager with a warm, fuzzy feeling about what you have to offer. That’s powerful stuff.

Alright, but what exactly is your cover letter closing? Well, the closing of your cover letter is typically your final paragraph, as well as your closing sentiment and signature. Each of those sections cements your first impression, so they are all relevant to the equation.

With your final paragraph, you’re wrapping up what you wanted to say, which is why it’s part of the closing. The sentiment before your signature, however, also plays a role. While it may only be a word or two, the words you choose do make an impact, so they are also part of the closing.

And, yes, your signature (and contact details) is also included in the closing. How you present that information does matter, so you want to get it right, too.

What about a postscript (P.S.)? If I have one of those, is it part of the closing? Well, technically, it could be. However, a cover letter really shouldn’t have a postscript. We’ll get into why in a second.

Common Mistakes When Ending a Cover Letter and How to Avoid Them

Alright, we know you’re chomping at the bit for an overview of how to close a cover letter and some examples. We promise they are coming. The thing is, we need to tap on something else important before we get there: common cover letter closing mistakes.

As with all parts of your application, certain mistakes in your cover letter can spell doom for your job search. Thankfully, most of them are completely avoidable. As long as you know to watch out for them and to take steps to address them, you’re set.

So, what are some common mistakes when ending a cover letter? Generally, the biggest mistake you can make when in any part of your cover letter has typos. In fact, 58 percent of hiring managers will remove you from contention if your cover letters contain errors. Ouch.

Luckily, avoiding typos is pretty easy. By simply proofreading your cover letter, making use of handy tools like spell and grammar checks, and asking a trusted family member or friend to take a look, you can probably catch any errors and get them fixed before you submit your cover letter.

Another doozy is making your cover letter too generic. Failing to tailor the content – including the cover letter closing – can cost you big, as 36 percent of hiring managers will toss your application if it isn’t personalized for the job you’re trying to land.

How do you avoid a generic cover letter? By using the Tailoring Method when you write. That way, your content will be incredibly relevant to that role. Problem solved!

Additionally, using the wrong tone can be an issue. While you want to come across as confident, it’s also important to be gracious, appreciative, and polite. If you’re too forceful, aggressive, or boastful, that could hurt your chances instead of helping.

Instead, focus on being passionate about what you do, excited about the opportunity, and thankful that the hiring manager took the time to read your cover letter. That way, your closing is powerful and positive, ensuring the final part of this first impression hits the mark.

Alright, the final mistake we’ll tap on is adding a P.S. to your cover letter. While it may seem like a way to stand out or draw attention to a specific sentence, there’s a good chance it’ll backfire. Postscripts tend to look unprofessional.

Plus, it makes it seem like you couldn’t figure out how to get that point to fit into your letter properly, which could put your communication skills into question. In some cases, the hiring manager might even think that you don’t know how document creation software works, causing you to believe that you couldn’t go back and edit the content to fit that point in.

Finally, there’s actually a chance the hiring manager won’t notice the P.S. at the bottom. If you wait until then to say something important, you’re risking it not getting read at all. That’s no good.

So, while a P.S. could stand out, there’s also a really good chance that the move will backfire. As a result, it’s better to fit that detail into the rest of your letter instead of saving it for a postscript.

How to End a Cover Letter

Here’s what you’ve all been waiting for. To make closing out your next cover letter a breeze, here’s a step-by-step guide on how to end a cover letter.

1. Summarize What You Bring to the Table

Generally, the last paragraph of your cover letter should mirror your introductory one. You want to offer a simple summary that showcases why you’re a stellar candidate, touching on the key skills you bring to the table that the hiring manager wants to find.

Now, the trick is, you want to restate what you’ve shared without rehash the exact phrases you used earlier in the cover letter. That way, this part of the letter feels fresh.

2. Appreciation for Their Time

After your quick summary, thank the hiring manager for taking the time to consider your application. It’s a small gesture, but it’s nonetheless critical.

Everyone likes to feel appreciated. By adding a thank-you moment into your closing, you’re recognizing that the hiring manager is doing you a favor by reading your cover letter, and that can have a big impact on the tone of your closing.

3. A (Confident and Excited) Look Toward the Future

Next, it’s time to add a bit of confidence and excitement about what the future may hold by letting the hiring manager know you’re looking forward to the next steps. It’s a polite way to reassert your interest in the job, ensuring you plant the right seeds without being too aggressive.

Additionally, when done properly, you can take this part to the next level. It’s another opportunity to mention how you are ready to put a relevant skill to work to help the company achieve a particular goal.

Now, the latter approach should only be used if it feels right with the rest of your cover letter. Additionally, you can’t pull this off unless you’ve done a bit of research (which is something you did before you started writing your cover letter, right?). It only works if you can tap on something specific. If you can’t do that, then opt for a more classic approach.

4. Choose the Right Closing Sentiment

The closing phrase you choose before adding your signature does matter. Some options are more appropriate than others. For example, while “Sincerely,” “Thank You,” or “Best Regards” are usually safe bets, using “Fondly,” “Love,” or “Warmly” isn’t.

In the end, a cover letter is a type of formal correspondence. That means you need to err on the side of caution and avoid a cover letter closing that feels too casual or personal. By sticking with the business correspondence classics, you’re probably in good shape.

5. Sign Off (and Include Your Contact Details)

After your closing, you want to list your name, as well as your contact details. Not only does that keep that information conveniently located but, if your cover letter and resume get separated, it guarantees the hiring manager knows the cover letter is yours.

When it comes to contact details, list your email address and phone number at a minimum. If you’re like, you can also include your LinkedIn URL. Just make sure you actually put the URL and not just a link. That way, if the hiring manager prints out your cover letter, they can still reach your profile with ease.

3 Cover Letter Ending Examples

Sometimes, nothing is quite as helpful as an amazing example. With a cover letter closing example, you can see how these critical paragraphs are constructed. Then, you can use them as a framework when you write your own.

Generally, the core strategy for how to close a cover letter remains the same. However, the details change depending on the role and the overall approach. To help you see how to put the tips above into action, here are three cover letter ending examples – based on three different kinds of roles – that you can tweak to meet your needs.

1. Customer Service

With my customer-oriented mindset and previous experience working in a fast-paced retail environment providing exceptional support, I believe that my capabilities make me a great candidate for this position. I appreciate your consideration and look forward to learning more about the opportunity, as well as any next steps in your hiring process.

2. Technology

Ultimately, I am excited to apply my software development skills and education to a new challenge, and I feel that I can help ABC Company achieve its goals of advancing technology innovations in the industry. Thank you for considering my application. I look forward to not only discussing my capabilities with your further but also learning more about this exciting opportunity.

3. Management

I, like XYZ Corp., feel like people are always a company’s greatest asset. Your company’s mission and values initially attracted me to this position, and I believe that my skills and experience align with not only your broader goals but also the organization’s culture. Thank you for reviewing my application, and I look forward to hearing back from you about this exceptional opportunity.

Best Regards,

Putting It All Together

Ultimately, you should now have a pretty solid idea of how to end a cover letter with a bang. Take advantage of every tip above as a starting point. Then, really work to tailor your cover letter closing to the job, ensuring that it packs an amazing punch and helps you stand out from other applicants. After all, your closing is part of your first impression. Always make it count.

proper way to end a application letter

Co-Founder and CEO of Mike is a job interview and career expert and the head writer at

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Co-Founder and CEO of Mike is a job interview and career expert and the head writer at His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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proper way to end a application letter

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How to End a Cover Letter

Last Updated: June 24, 2021 Approved

This article was co-authored by Melody Godfred, JD . Melody Godfred is a Career Coach, Entrepreneur, and Founder of Write In Color, a full-service resume and career development company that specializes in developing compelling personal narratives and brands. With over ten years of experience, Melody has worked with clients at entertainment and media companies including Apple, Disney, Fox, Netflix, Riot Games, Viacom, and Warner Bros, among others. The Muse invited Melody and Write In Color to serve as one of its 30 trusted career counselors (out of 3,000) to provide one-on-one coaching and resume services to the platform's more than four million active users. Melody earned a JD from Loyola Marymount University and BS from the University of Southern California. There are 7 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, several readers have written to tell us that this article was helpful to them, earning it our reader-approved status. This article has been viewed 1,298,054 times.

A weak, halfhearted ending to a cover letter can leave the employer wondering whether you're really the right fit for the job. On the other hand, a well-written, positive final note can lead straight to an interview. The final paragraph should include a word of thanks, a strong closing sentence, and information about the next steps. Read on to learn how to write a great cover letter ending.

Writing a Good Final Paragraph

Step 1 Get a little more personal.

  • You might refer to the mission of the company. This is a good strategy because it demonstrates you understand what the company does and that you want to be a part of the organization. Referencing the company's outstanding reputation does not hurt your changes either.
  • Some people also take a risk and add some flair to their cover letter ending. If you're going to crack a joke or use colorful language, you stand the chance of turning off the potential employer. But on the other hand, being funny might be just the ticket.
  • No matter what, make sure your cover letter's ending matches the overall tone of your cover letter.

Step 3 Demonstrate your enthusiasm and confidence.

  • For example, you might write: “I am very excited about the opportunity to make an immediate and valuable contribution to your company.”

Step 4 Reiterate how you will contribute to the company.

  • For example, you might write: “My professional skills in marketing, coupled with my passion for your products, will enable me to help grow the business segment.”

Step 5 Mention any enclosures.

  • If you are including recommendation letters that will be sent separately by your references, you might write: “Recommendation letters from Dr. Patricia Smith and Dr. Joseph Johnson will arrive under separate cover.”

Step 6 Ask for an interview.

  • For example, you can write: “Please call me at (your phone number) to schedule an interview at your earliest convenience.”

Step 7 Outline the next step.

  • For example, write: “I will follow up my application with a phone call next week.”
  • It is very important that you follow through on the promise you make in your cover letter. If you say you’re going to follow up on your application, do so.
  • It is also important to note if a company requests no phone call inquiries. If this is the case, email instead.

Step 8 Thank the employer.

Finishing Off the Letter

Step 1 Choose a closing word or term.

  • "Sincerely," and “Regards,” are old standards that are fine to use for any employer.
  • "Best regards," or "All the best," are commonly used in business situations these days, and both are safe bets.
  • "Warmly yours," or "With gratitude," are less common, but if you know the person who is reading your letter, you might choose one of these options. Don't use them if you're writing to someone you've never met.
  • Capitalize only the first word in the phrase, and end the phrase with a comma. [6] X Research source

Step 2 Type and sign your name.

  • If you are sending an electronic cover letter, it’s still a good idea to include your written signature. You can create a digital signature by signing a piece of paper, scanning it into the computer, and creating a digital image file. Paste this image into the signature area of your letter. [7] X Research source

Step 3 Add your phone number and email address.

  • It’s especially important to include a contact number or email address if you have written more than one page. Then, your number will be right next to your name and will be easily found.

Step 4 Make note of enclosures under the signature block.

  • Standard business letters typically describe each enclosure: “Enclosures (2): Resume, Writing Sample.”

Finalizing Your Cover Letter

Step 1 Proofread your letter.

  • Ask someone else to read through your letter as well. This person might catch an error that you didn’t see.

Step 2 Convert your file...

  • If you are sending the job application via email, you can choose to either include your cover letter in the body of the email, or you can include it as an attachment. If you do attach it as a separate document, write a brief cover letter in the body of the email to explain yourself briefly. [8] X Research source

Expert Q&A

Melody Godfred, JD

  • Keep the length of the letter to one page, unless it is your industry standard to write a longer cover letter. Thanks Helpful 0 Not Helpful 0

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Melody Godfred, JD

To end a cover letter, start with a formal and appropriate closing word or phrase, like "Sincerely," "Best regards," or "All the best," followed by a comma. Then, add a handwritten or digital signature on the next line down, and type your full name on the line under your signature. Finally, include your phone number and email address underneath your name. For more advice from our Communications co-author, like how to write the last paragraph of your cover letter, read on! Did this summary help you? Yes No

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How to End a Letter: 10 Examples & What to Avoid

How to end a professional email

Effective business email writing and closing a letter professionally is a must-have skill for students and professionals of all career levels. And a cover letter closing inevitably shapes the reaction of the recipient. An overly informal or simply inappropriate closing line can prevent you from getting the results you want from the person you’re addressing or make a negative and unprofessional impression.

Luckily, you’re not alone with your letter writing struggles. The copywriting experts of our resume writing service are about to guide you through the most effective business professional letter salutations and endings and how they apply to different situations.

Ending a letter professionally: recommendations from the online writing services

If you apply for a job or internship via email, you would benefit from the help of resume professionals with years of experience. A resume and cover letter writers of will not only pick the appropriate closing for your application letter, but also will check it for any shortcomings and fix mistakes, increasing your chances of getting noticed. We can edit and revise your resume too and ensure it speaks right to the employer’s needs.

10 effective professional letter endings

How to end a professional letter

When finalizing your business email, you need to pick one of the tried-and-true, formal options. Note that business letters aren’t the best place to get overly creative as you might come across as an odd person who can’t master the basics of email writing. So, here are the best options to sign off an email:

  • Sincerely Sincerely is put #1 because it’s the most common and universal way to close all kinds of business letters. Speaking about its meaning – it restates the content of your letter in one word, pointing out that your letter’s intent is sincere. This closing works for all types of instances, and if you are curious about how to create eye-catching a cover letter , keep in mind that it works best for job applications too.
  • Yours truly A little less formal than the previous one, yours truly is better to use when addressing someone you are on a good note with. Although, like a previous one, this closing is all-purpose, yet its tone assumes a bit of warmth which may be misinterpreted if you use it writing to someone you’ve never met.
  • Yours faithfully First of all, note that yours faithfully is used to address the unknown recipient (in this case, you start a letter with Dear Sir/Madam). This is another universal closing which doesn’t carry any additional meanings or calls to action. it’s mostly used in British business correspondence, whereas yours truly is an American popular option.
  • Thanks (or Thanks again) Use thanks when writing to someone you’ve successfully collaborated with (a vendor, a colleague from other department and more) or a person who did you a favor. If you’ve already thanked the person once in the letter body, opt for thanks again . Again, if you are going to use this statement, make sure that the tone of your letter is appropriate – friendly and positive.
  • Speak to you soon Speak to you soon or see you soon is used to close a letter to someone you know personally and intend to talk to face-to-face. In particular, it can be used when you’re appointing the meeting with your contact or confirming an appointment. Craving more effective email writing advice? Check out these tips: .
  • Regards (or Kind regards) Regards is another commonly used letter ending which indicates professionalism and respect and is quite universal. This one is often complemented with additional words which slightly alter the original meaning: kind regards (indicates a bit of warmth – do not use in cold emails), best regards (a safe bet – it’s like adding a polite smile to standard regards ) and warm regards (semi-formal option).
  • Hope this helps Let’s assume that you are giving advice or providing consulting to someone via email. For instance, you are sharing some tips for overloaded writers with your college student to help with their next assignment. Or, you are sharing the information about the custom editing website that can help with their resume. In this case, hope this helps comes across as a perfect closer.
  • Respectfully This letter ending speaks for itself – use it when writing to someone you deeply respect and admire, provided that the content of your email is appropriate. For example, this closing won’t work in a letter of complaint or a similar one. It works best when you address a company’s high-level executive or another authoritative person. 
  • Take care You should use this letter closing carefully, as it’s more common for personal letters. Don’t use it when addressing to potential customers, vendors, or your boss. However, it might be acceptable to end your letter with take care when writing to a colleague you’ve known for years and are on a good note with. Wish your relationships with coworkers were better? Here’s how to improve them:
  • Best Best or all the best has a direct meaning – you wish the recipient all the good things. So, feel free to use it in your business correspondence, even though it sounds a bit less formal than sincerely or respectfully. Like the above-mentioned examples, it’s multi-purpose and can be used in letters to business contacts across industries.

There’s plenty of effective closings to choose from – use the above options depending on the context of your email and your familiarity with the letter’s recipient.

How to sign off an email: 5 things to avoid

To create effective professional emails, it’s also important to know what types of closings to avoid. If you end your letter in one of the below ways, it might discredit your professional image and make a negative impression with the reader.

  • Informal closing Cheers, with love, best wishes and xoxo are all great when it comes to personal correspondence, but are absolutely unacceptable in professional writing. It shows that you are either unfamiliar with the rules of business email writing or simply don’t care. Neither is the impression you are looking to make.
  • No sign-off In little cases, adding no sign-off is acceptable – for example, when you are responding to an email chain or giving an urgent and brief answer to a colleague’s letter. In all other situations, sending an email without a closing shows poor etiquette and a lack of respect to the recipient.
  • Sent from my iPhone There’s an ongoing debate on whether sent from my iPhone is professional.  On the one hand, when you continue a long conversation with someone, the person will be more receptive to typos and mistakes as they know you’ve written that email on the go. On the other hand, when you reach out to an important client or prospective employer, this closing doesn’t make the right impression.
  • Emoticons Using emojis in business emails is unprofessional. Consequently, don’t use them in the closing as well. Although, if your contact is using emojis, you might want to respond to them in the same style and keep the conversation on a friendlier note.
  • Typos and grammar mistakes This rule applies to your letter content in general rather than a signoff, but is worth being repeated. Proofread the letter several times to exclude writing mistakes of any kind. Errors in writing make a negative impression on a reader and can cost you an interview, an important contract or your boss’s loyalty.

Avoid being too informal, too relaxed or careless when signing off your business letter. This will leave a poor impression both about you as a professional and a company you work for.

Writing a cover letter: How to end a formal email for a job application

Writing a cover letter requires an extra effort since, if written poorly, you’ll never get a response from a hiring manager. The closing of a cover letter should be kept strictly professional since you don’t know the person you’re emailing. Moreover, you want to make the best possible impression on the recipient and demonstrate expert writing skills and understanding of business etiquette. So, your best options for closing this type of letter are Sincerely, Best regards or Yours faithfully.

How to end a thank you letter?

The rules for ending a thank you note are the same as for cover letters except one small difference. Since you’ve already spoken to the recipient in person, the closing might vary depending on the tone and contents of your interview. You can say with sincere thanks if the interview went on a friendly note or thank you for your consideration if you believe the interview went great.

Curious about how to end a business letter? A professional can help

Such letters as covering letter can make or break the success of your important job application. So, if you have even the slightest concern about how your letter is written, let a professional editor review it before sending out. The staff editor of Resumeperk com can eliminate grammar, punctuation or syntax mistakes to help the letter showcase your qualifications for the prospective employer.

Benefit from the best practices in career writing

If you have problems with writing an eye-catching resume ,  this is something we can help with too. The writer will deliver you a customized resume which effectively highlights your key skills and accomplishments. Check out our prices for resume copyediting and receive a 20% discount off your first order. Want to make your cover letter or another business letter perfect? Contact us anytime.

Our experienced writers can create a powerful resume suitable for each position. However, you may also request a specific resume depending on the job you are applying for, thus it will be tailored individually for your profession:

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Do you want to receive a professional opinion about your resume? Send us your resume and full description of desired job position. We will help you to improve your resume.

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How to End a Letter (With Closing Examples)

Alison Doyle is one of the nation’s foremost career experts.

proper way to end a application letter

The Best Options To End a Letter

Letter closing examples, more letter closing examples, letter closings to avoid, how to capitalize a closing, how to format a letter ending, what to include in your signature, signature examples, frequently asked questions (faqs).

AntonioGuillem /  iStock / Getty Images Plus

How you end a letter is important. It’s your last chance to make a good first impression on your reader. Choose the wrong closing, and you might damage the goodwill you have built up in the rest of your communication.

What’s the best way to end a letter or email message? Your closing needs to leave the reader with positive feelings about you and the letter you have written.

In closing your letter, it is important to use an appropriately respectful and professional word or phrase.

Most formal letter closing options are reserved but note that there are degrees of warmth and familiarity among the options. Your relationship with the person to whom you're writing will shape which closing you choose:

  • If you don’t know the individual to whom you’re writing, stick with a professional formal closing.
  • If you’re writing to a colleague, business connection, or someone else you know well, it’s fine to close your letter less formally.

Above all, your closing should be appropriate. Choose the right letter closing, and your reader likely won’t remember how you ended your letter. Ideally, your message will resonate instead of your word choice.

Key Takeaways

  • When you don’t know the individual to whom you’re writing, use a professional formal closing.
  • If you're writing to someone you know well, it’s fine to close your letter less formally.
  • Some closings are not appropriate for business correspondence, so avoid being too informal.

Review the best way to end a letter and review formal, business, or personal letter closings, sample signatures, letter examples, and writing tips.

The Balance

The following are letter closings that are appropriate for business and employment-related letters.

Sincerely, Sincerely yours, Regards, Yours truly, and Yours sincerely 

These are the simplest and most useful letter closings to use in a formal business setting. These are appropriate in almost all instances and are excellent ways to close a cover letter or a job inquiry . “Sincerely” is a classic way to end a letter or email, and if you're not sure about options, it's a good one to choose.

Best regards, Cordially, and Yours respectfully

These letter closings fill the need for something slightly more personal. They are appropriate once you have some knowledge of the person to whom you are writing. You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.

Warm regards, Best wishes, and With appreciation

These letter closings are also appropriate once you have some knowledge or connection to the person to whom you are writing. Because they can relate to the content of the letter, they can give closure to the point of the letter. Only use these if they make sense with the content of your letter.

When you’re ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and to your personal situation and relationship with the person to whom you are writing. Here are more examples to choose from:

  • Best of luck,
  • Best wishes,
  • Cordially yours,
  • Fond regards,
  • In appreciation,
  • In sympathy,
  • Kind regards,
  • Kind thanks,
  • Kind wishes,
  • Many thanks,
  • Respectfully,
  • Respectfully yours,
  • Sincerely yours,
  • Stay safe and well,
  • Thanks again,
  • Thank you for your assistance in this matter,
  • Thank you for your consideration,
  • Thank you for your recommendation,
  • Thank you for your time,
  • Warm regards,
  • Warm wishes,
  • With appreciation,
  • With deepest sympathy,
  • With gratitude,
  • With sincere thanks,
  • With sympathy,
  • Your help is greatly appreciated,
  • Yours cordially,
  • Yours faithfully, 
  • Yours sincerely,
  • Yours truly,

There are certain closings that you want to avoid in any business letter or email. Most of these are simply too informal. Casual doesn't work with professional correspondence. Some examples of closings to avoid are listed below:

Some closings (such as “Love” and “XOXO”) imply a level of closeness that is not appropriate for a business letter. Slang or acronyms aren't appropriate either.

If you would use the closing in a note to a close friend, it’s probably not suitable for business correspondence.

Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lowercase for the other words. For example:

  • Sincerely yours
  • Best regards

Once you have chosen a word or phrase to use as a send-off, follow it with a comma, some space, and then include your signature.

Printed letter: If you are sending a hard-copy letter, leave four lines of space between the closing and your typed name. Use this space to sign your name in ink. 

Email message: If you’re sending an email , leave one space between the complimentary close and your typed signature. Include your contact information directly below your typed signature.

Beneath your letter closing, include your signature. If this is a physical letter, first sign your name in ink, and then list your typed signature below. If this is an email letter, simply add your typed signature below your send-off.

Make sure to include your contact information in your letter.

If this is a physical letter, your contact information will be at the top of the letter. However, if this is an email, include that information beneath your typed signature. This will allow the recipient to respond to you easily.

Hard-Copy Letter Signature

Handwritten signature (for a printed letter)

Typed signature

Email Message Signature Example

Typed Signature Email Address Phone LinkedIn URL (if you have a profile)

To set up your email signature, go to “settings” in your email account. Follow the steps to add your signature and prepopulate future messages.

How do you start a business letter?

If you are sending a hard-copy version, start your business letter with your name and address, followed by the date, and then the recipient’s name and address. Then, include a salutation and the recipient’s name, e.g., “Dear Ms. Green.”

What are the parts of a business letter?

The parts of a business letter are the sender’s address, the date, the recipient’s address, a salutation, the message body, a closing, and the sender’s signature. If you send the letter by email, you can omit the address and date sections and include your contact information in your email signature.

UNG University Press. " Learning the Parts of a Letter ." 

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How to End a Job Application Letter

How to end a job application letter? A job application letter should inform the potential employer about your best professional qualifications. A job application letter must contain most important information to attract the employer's attention.

Write about the follow-up plan ending a job application letter. Show that you would like to discuss your future job in an interview.

Give the potential employer your detailed contact information and inform him that you will follow up the results with a phone call.

Thank potential employer for his time.

End a job application letter with "Sincerely yours," "Yours sincerely," "Yours faithfully," "Respectfully yours," or "Very truly yours,".

Leave four blank lines.

Sign your name with a pen.

Type your name and current title.

Reread a job application letter.

  • Good written job application letter may considerably increase your chances of getting good job.
  • Pay particular attention to grammar and spelling.

Related questions & answers

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  • Summary: How to end a complaint letter? A complaint letter must be concise and specific. A polite, respectful and thoughtful complaint letter can solve the problem efficiently.
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  • Summary: How to end a legal letter? Recapitulate the content of a legal letter and point once again to the actions that the recipient should undertake. End a legal letter with Sincerely.
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  • Summary: How to end a Christian letter depends on whom you are writing to as well as your style. Share love and faith using greetings and blessings in your Christian letter.
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  • Summary: How to end a resume cover letter? Inform the potential employers about your abilities. A resume cover letter should prompt the employers to read the resume and suggest an interview.
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  • Summary: How to end a thank you letter? A formal thank you letter must be ended professionally and open-heartedly. An informal friendly thank you letter bears the traits of tenderness and kindness.
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  • Cover Letter

The Perfect Letter Closing: 30 Examples for 2023

proper way to end a application letter

In today’s digital age, letter writing may seem like a lost art form. However, the way we close our letters can still make a significant impact on how our message is received. A proper letter closing can leave a lasting impression and even influence the recipient’s perception of the message’s importance.

Using different letter closing techniques can also convey varying degrees of formality, warmth, and professionalism. For instance, a letter closing that includes an expression of gratitude can help strengthen relationships and leave a positive impression. On the other hand, a more formal closing may be appropriate when corresponding with clients, senior management or clients.

In this article, we’ll explore 30 examples of the perfect letter closing, each with its unique style and tone. We’ll cover techniques such as expressing appreciation, offering assistance, and signing off with a personal touch. By the end of this article, you will have a better understanding of how to craft an impressive letter closing, whether you’re communicating with clients, colleagues or friends. Join us as we discover The Perfect Letter Closing!

Basic Letter Closings

When it comes to letter writing, choosing the right closing can be just as important as opening with the perfect greeting. A well-chosen closing can leave a lasting impression on the recipient, while a poorly chosen one can detract from your message. Here are four popular basic letter closings to consider:

A. Sincerely

“Sincerely” is one of the most commonly used letter closings, and for good reason. It is a classic choice that exudes professionalism and respect for the recipient. “Sincerely” is appropriate for formal and business correspondence, and can be used with acquaintances, colleagues, or people you don’t know well. If you’re unsure which closing to use, “Sincerely” is a safe choice that won’t offend anyone.

“Regards” is another popular letter closing that is slightly more casual than “Sincerely.” It’s a good choice for business emails or letters to someone you’ve interacted with before. “Regards” can also be used to express gratitude or goodwill toward the recipient. One thing to keep in mind is that “Regards” can come off as impersonal if used inappropriately, so use it with some discretion.

“Best” is a versatile letter closing that is appropriate for a variety of situations. It’s a great choice if you want to convey warmth and friendliness without coming off as too formal or stuffy. “Best” is a good option for the end of an email or letter to a close friend, family member, or colleague. It can also be used in business correspondence, especially if you’re trying to build a rapport with the recipient.

D. Yours truly

“Yours truly” is a traditional letter closing that can still be used today. It’s a bit formal, but can be a good choice for business correspondence or letters to people you don’t know well. “Yours truly” can also be used to express sincerity or commitment to the recipient. However, it is not the most popular option, and using it may make you seem out-of-touch with current communication trends.

When choosing a letter closing, it’s important to consider the context and audience of the message. Each of the above basic letter closings can be appropriate depending on the situation, but it’s always a good idea to err on the side of clarity and professionalism. Happy writing!

Formal Letter Closings

In formal correspondence, including business letters or job applications, the closing should reflect a level of professionalism and respect for the reader. Here are four possible options for formal letter closings.

A. Respectfully

“Respectfully” is a timeless and classic way to close a formal letter. This closing shows that the author is both polite and serious about his or her message. “Respectfully” works well for letters that are about serious topics, such as legal or business matters.

Here is an example of how to use “Respectfully” in a letter’s closing:

B. Yours faithfully

“Yours faithfully” is commonly used to close formal letters in the UK. This closing is a good way to wrap up a letter that is more formal and reserved in tone. The phrase indicates a pledge of loyalty to the recipient and is appropriate for pre-arranged official communications.

Here is an example of how to use “Yours faithfully” in a letter’s closing:

C. Cordially

“Cordially” is a traditional way to close a formal letter while keeping a friendly vibe. This closing indicates that the author has enjoyed the communication, and it’s suitable for letters where the recipient is a friend or a colleague.

Here is an example of how to use “Cordially” in a letter’s closing:

D. With best wishes

“Best wishes” is a common way to close a formal letter in a friendly and sincere manner. This closing is suitable for any kind of formal letter, either to a business or a personal contact, and it works well when there is a sense of familiarity between the author and the recipient.

Here is an example of how to use “With best wishes” in a letter’s closing:

The choice of the closing depends primarily on the nature of the letter and the audience that will receive it. Think about the tone and content of the letter before choosing any of the above closings. Remember, a good closure will leave a positive impression on the recipient and will also play a significant role in the overall success of your message.

Informal Letter Closings

When it comes to writing informal letters, the closing is just as important as the opening. It’s the last impression you leave on your reader, so choosing the right closing can make all the difference. Here are four informal letter closings that you can use to wrap up your letter on a positive note.

A. Take care

“Take care” is a commonly used informal closing that expresses concern for the recipient’s well-being. It’s a simple and genuine way to end a letter, and it’s especially appropriate if you’re writing to someone you care about.

“Cheers” is a friendly and upbeat way to sign off an informal letter. It has a casual tone that works well for letters between friends or acquaintances. The word “cheers” evokes a sense of celebration and positivity, so it’s a great closing to use when you want to leave your recipient feeling good.

C. Until next time

“Until next time” is a warm and friendly closing that suggests that you’re looking forward to reconnecting with your recipient soon. It’s a great choice for letters between friends or colleagues who have an ongoing relationship. Using this closing conveys a sense of optimism that you’ll be in touch again soon.

D. Gratefully

If you’re writing an informal letter to someone who has helped you out in some way, “gratefully” is a more formal closing that expresses your appreciation. It’s a polite and respectful way to end a letter and is particularly suitable if you’re trying to convey your thanks.

There are many informal letter closings that you can use to end your letter on a positive note. Whether you choose “take care,” “cheers,” “until next time,” or “gratefully,” the most important thing is to choose a closing that reflects your personality and the tone of your letter. So go ahead and pick one that feels right and happy writing!

Letter Closings for Business Communication

Business communication is an essential aspect of any successful company. It is important to establish excellent communication skills when writing letters, emails or any other form of communication in a business setting. The closing of a letter is significant to ensure that the message being delivered is clear and professional. Here are four great letter closing examples that can help enhance your business communication:

A. Looking forward to hearing from you

This is a widely used letter closing that indicates the writer’s eagerness to hear back from the recipient. It implies that the writer would like to get more information or feedback on a particular matter, and it also serves as a polite way to prompt the recipient to respond to the letter. When using this closing, make sure that you have provided all the necessary information that the recipient needs to respond to your letter.

B. Thank you for your time

The closing, “Thank you for your time” shows appreciation for the reader taking the time to read your letter. It is a polite way to acknowledge that the recipient took time out of their busy schedule to read your communication. This closing is perfect for letters that rely on cooperation or collaboration between both parties.

C. With appreciation

A closing such as “With appreciation” shows sincere gratitude towards the recipient. It lets the reader know that their help or support is highly valued and appreciated. This is perfect for business letters where support or assistance from the recipient has been beneficial to a project or task.

D. Sincerely yours

“Sincerely yours” is a well-known and commonly used letter closing in business communication. It expresses the writer’s sincerity in what they have written and indicates that the letter’s content is genuine and professional. This closing is especially appropriate when writing letters such as recommendation letters, introduction letters, or cover letters.

How you close your letter is as important as the contents of your letter. It is a way to show respect, appreciation, and professionalism. When using these four letter closing examples, keep in mind the message you want to convey, and choose the right closing that best fits your particular situation. With good business communication skills, you can convey sincerity and professionalism, and create a lasting impression that will benefit you and your company.

Letter Closings for Personal Communication

When it comes to personal communication through letter writing, the closing line can leave a lasting impression. It can portray the level of affection, care, and intimacy that the writer has for the recipient. In this section, we will explore four different ways to end your personal letter with style and personality.

Ending your letter with “Love” is a classic and heartfelt way to show your affection to your recipient. The word “Love” signifies a deep-rooted emotion that binds two people together. If you are writing to your spouse, partner, or family member, and you want to convey your undying love, the closing line “Love” is perfect. It brings out the closeness and warmth that you share with your loved ones.

B. Take care of yourself

“Take care of yourself” is an empathetic and caring way to end your letter. It shows that you are genuinely concerned about your recipient’s well-being and wish them the best. It is also an excellent way to conclude a letter to someone going through a difficult time or facing a challenging situation. The phrase “Take care of yourself” is a reminder that you are there for them and will continue to support them.

C. Your devoted friend

If you are writing to someone who is both a friend and confidante, the closing line “Your devoted friend” is perfect. It shows that you are willing to support and stand by them through thick and thin. It gives an emotional touch to your letter, and your recipient will know that you appreciate their friendship.

D. Hugs and kisses

Ending your letter with “Hugs and kisses” is a fun and playful way to show your affection. This closing line is ideal for informal letters, such as letters to a close friend or family member. It brings out the fun and happy-go-lucky nature of your relationship. The combination of “Hugs and kisses” is a sweet way to end your letter and is sure to bring a smile to your recipient’s face.

The closing line of a letter is like the icing on a cake. It leaves a lasting impression on the recipient and is a reflection of your personality and emotions. So, choose your closing line with care and let it convey your thoughts and feelings in the best possible way.

Letter Closings for Job Applications

When it comes to job applications, your letter closing is your final opportunity to leave a positive impression on the hiring manager. Along with the content of your letter, the closing will play a crucial role in determining if you will be selected for an interview or not. Here are four examples of letter closings for job applications.

A. Best regards

One of the most common and widely used letter closures in a job application is “Best regards.” It is a versatile phrase that conveys friendliness and warmth while remaining professional. “Best regards” works well in any type of job application letter, whether you are applying for a position in a startup or a large corporation.

B. Thank you for your consideration

Expressing gratitude is always a good idea, no matter what the letter’s purpose may be. Adding “Thank you for your consideration” at the end of your job application letter reinforces your appreciation for the hiring manager’s time and effort. It also shows that you are a polite and courteous person, which are essential traits in any workplace.

C. Yours respectfully

“Yours respectfully” is another traditional letter closing that exudes professionalism and respect. It is a suitable choice if you are applying for a job in a field where formality is highly valued, such as law or finance. This phrase is also appropriate if you have not met the hiring manager in person, as it demonstrates your respect for their position and authority.

D. Respectfully yours

“Respectfully yours” is a variation of “Yours respectfully,” and it is commonly used in official correspondence. This phrase is slightly more formal and conveys a degree of deference and subservience. It is a good choice for job applications sent to high-level executives or government officials.

The choice of your letter closing for job applications depends on the nature of the job you are applying for, the level of formality required, and your relationship with the hiring manager. Remember to choose a closing that is appropriate and professional, while still reflecting your personality and gratitude towards the hiring manager.

Letter Closings for Cover Letters

When it comes to ending your cover letter, choosing the right closing can make a big difference in leaving a lasting impression on your potential employer. Here are four options that you can consider:

A. Truly Yours

“Truly yours” is a classic and formal way to end a letter, which can convey both professionalism and sincerity. This is a great option if you want to show that you are serious about the job and that you are willing to go the extra mile.

B. With Gratitude

“With gratitude” is a warm and gracious way to end a cover letter. This closing option can show that you appreciate the opportunity to apply and that you are grateful for the employer’s consideration. It can also express your enthusiasm for the position.

C. Best Wishes for Your Selection

“Best wishes for your selection” is an elegant way to close a cover letter that demonstrates your sincere interest in the position. This option reflects your desire to succeed and shows that you have confidence in yourself and in the employer’s selection process. It can also convey strong positive feelings about the potential opportunity.

“Warmly” is a friendly and approachable way to end a cover letter that conveys warmth and sincerity. This closing option can make your letter seem more personal and human, making it easier for the recipient to connect with you. If you want to come across as friendly, warm, and easy to work with, “Warmly” may be a good option for you.

The closing of your cover letter should be chosen with careful consideration and should reflect your personality, professionalism, and suitability for the position you have applied for. Whether you choose “Truly yours”, “With gratitude”, “Best wishes for your selection”, or “Warmly”, be sure to write with confidence and warmth to make a lasting impression on your potential employer.

Letter Closings for Professional Emails

As a professional, ending an email with the right closing can make a world of difference. Whether you’re writing to a colleague or a client, a well-crafted closing can establish your tone and leave a lasting impression. Here are a few great letter closings for professional emails:

A. All the best

“All the best” is a simple, yet effective way to close out a professional email. It’s friendly, optimistic, and doesn’t require too much thought. While it’s not the most unique sign-off, it’s still a classic choice that won’t steer you wrong.

B. Warm regards

Similar to “all the best,” “warm regards” is a polite and cordial way to wrap up your email. It’s well-suited for professional emails where you want to establish a sense of warmth and approachability. If you’re writing to a new contact or someone you haven’t interacted with before, this closing can help set the tone for future interactions.

C. Thank you in advance

If you need someone to take action on your email, this closing can be especially useful. “Thank you in advance” acknowledges the recipient’s help and establishes a sense of gratitude. This can be particularly effective in business settings where you’re asking someone to do something for you.

D. Kindest regards

“Kindest regards” is a slightly more formal option that still carries a friendly tone. It’s well-suited for professional emails where you want to convey respect for the recipient. This closing can be especially powerful if you’re writing to a superior or someone you hold in high regard.

In general, the key to a good email closing is to match the tone of your email. If you’re writing a formal email, you’ll want to choose a more formal closing. If you’re writing to a colleague or friend, you can get away with a more casual sign-off. Whatever you choose, make sure it’s consistent with the message you’re trying to convey.

A good email closing can help establish trust, build rapport, and set a positive tone for future interactions. Whether you’re writing a quick note or a lengthy proposal, taking the time to choose the right closing can be the finishing touch that makes all the difference.

Examples of Letter Closings for Specific Scenarios

If you want to make a lasting impression with your letter, the closing is just as important as the opening paragraph. Below are some examples of effective letter closings for specific scenarios.

A. Closing for a Sales Letter

When closing a sales letter, it is crucial to leave a positive impression on the reader. You want them to feel excited about your product or service and eager to take action. Here are some effective closings for a sales letter:

  • Call to Action: “Don’t miss out on this opportunity! Contact us today to schedule a consultation and learn more about how our product/service can benefit your business.”
  • Offer: “To sweeten the deal, we are offering a 10% discount to the first 50 customers who sign up for our service.”
  • Urgency: “Act now to take advantage of this limited time offer. Supplies are running out fast!”

B. Closing for an Apology Letter

When apologizing, it’s important to be sincere and show that you understand the severity of the situation. Here are some effective closings for an apology letter:

  • Regret: “Again, I am deeply sorry for any inconvenience or harm that was caused. Please know that we are taking steps to ensure that this doesn’t happen again in the future.”
  • Responsibility: “I take full responsibility for the mistake that was made, and I am committed to making it right.”
  • Reassurance: “I want to assure you that this is not a reflection of our values as a company. We value your business and hope to make it up to you in the future.”

C. Closing for a Recommendation Letter

When writing a recommendation letter, your closing should summarize your endorsement of the candidate and emphasize their positive qualities. Here are some effective closings for a recommendation letter:

  • Recommendation: “I highly recommend [candidate’s name] for any position they may be applying for. I have no doubt that they will excel and make a valuable contribution to any team.”
  • Outcome: “I am confident that [candidate’s name] would be an asset to any organization they join, and I look forward to seeing them succeed in the future.”
  • Appreciation: “Thank you for considering [candidate’s name] for this opportunity. I have no doubt that they will exceed your expectations and make a positive impact in [industry/niche].”

D. Closing for a Resignation Letter

When resigning from a job, it’s important to leave on a positive note and maintain a professional relationship with your employer. Here are some effective closings for a resignation letter:

  • Appreciation: “Thank you for the opportunities and experiences that I have gained while working at [company name]. I have learned so much and will always be grateful for the time I spent here.

Tips for Choosing the Perfect Letter Closing

As you reach the end of your letter, it’s important to choose a closing that matches the tone you’ve established throughout your message. Here are some tips to consider when choosing the perfect letter closing:

A. Match your tone

Your closing should always match the tone and style of your letter. If you’ve been formal and professional throughout your message, then your closing should be the same. Similarly, if you’ve been more casual or friendly, choose a closing that reflects that same tone.

B. Consider your relationship with the recipient

Think about your relationship with the recipient when deciding on a closing. If you’re writing to a close friend or family member, you may want to choose a more personal and affectionate closing, such as “Love” or “Best wishes”. If you’re writing to a colleague or business associate, a more formal closing like “Sincerely” or “Yours truly” would be appropriate.

C. Review the context of your letter

Before finalizing your closing, take a moment to review the context of your letter. Is it a thank you note, a job application, or a condolence letter? The context of your message should help guide your choice of closing.

D. Be authentic and sincere

Above all, your closing should be authentic and sincere. Whether you choose “Warmly”, “Gratefully”, or “Best regards”, it’s important to make sure it accurately reflects your sentiment and message.

Choosing the perfect letter closing is an important part of any message. By matching your tone, considering your relationship with the recipient, reviewing the context of your letter, and being authentic and sincere, you’ll be sure to choose a closing that effectively communicates your message and leaves a lasting impression.

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proper way to end a application letter

How to End a Formal Letter

The Benefits of a Strong Closing

Things to consider when writing your ending, how to format the closing, what not to do, final thoughts, how to end a formal letter.

Updated March 6, 2023

Melissa Reynolds

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Throughout your life, you will have many occasions that call for a formal letter .

These might include:

  • Thank you letters
  • Cover letters
  • Letters of employment interest
  • Letters of resignation
  • Letters for financial gain
  • Letters for other people’s needs

Even in these days of texting and emailing, the formal letter still has a place and knowing how to create one, and end it properly, will serve you well in many areas of your life and career.

A well-written letter can easily make the goal you are aiming for that much easier to reach. A good letter shows you to be articulate, professional and polite.

While the body of your letter is important, it holds all the key information you want to impart, the final paragraph is just as important. This is your last chance to leave a good impression and invite further action.

The closing is essentially a few words to sign off. Doing so correctly shows professionalism, respect and appreciation for the person reading.

Primarily, you want your reader to feel positive about the letter and you. You also want to leave them wanting to know more and, in the case of a job cover letter, wanting to meet with you to discuss things further.

In many ways, the closing of your letter is more important than the opening. By the end of the letter, the reader has likely forgotten your opening but will remember your closing.

Your closing is essentially your last word, and your last chance to make your point. It allows you to emphasize again your enthusiasm and interest, as well as to encourage the conversation to continue further.

The wrong conclusion can send the message that you are not interested in furthering your discussion and may work to end the professional relationship.

There are a few things to consider when ending your letter.

You want to be polite, professional, summarize your purpose and leave an opening for them to contact you.

Polite . Even if you are writing a letter you do not want to be writing, or to someone whom you dislike, it is always important to remain polite. If you are rude this time, that reputation could follow you.

Professional . Always remain professional when writing a formal letter, even if the recipient is someone you know well. If you are in a professional setting, keep the closing formal.

Summarize your purpose . By the ending, your reader may have forgotten some important points you raised early on. Give a brief summary of those points.

Leave an open ending . Ensure that your ending encourages the recipient to take further action. You want them to be open to speaking or meeting with you to discuss things further and have a way to do so.

What to Include in Your Ending?

There are several things to consider when crafting your ending:

Call to Action

The call to action is important because it lays out what you would like the next steps to be and how your reader can get things moving.

They may be unsure themselves, so inviting them to contact you or follow up will move things in the right direction.

Reiterate Your Skills and Values

Depending on the type of letter you are writing, you have likely gone into some detail about your skills in the main part of your letter.

While you do not need to go into a lot of detail in your closing, it is good to mention them again to emphasize the ones that are most important.

Show Your Appreciation

Whatever your letter is about, it is usually appropriate to acknowledge the time the reader took to read or respond to your letter and give your thanks.

Professional Sign Off

Even if your letter is directed to someone you know well, your sign off should remain professional.

'Sincerely' or 'Yours truly' are most often used.

The following are some examples of letter endings for three situations:

Formal Endings: Have Not Meet the Recipient

In this example, your reader does not know you from any other stranger sending them a letter.

It is important to remain very professional because there is no personal relationship here, only business.

Several closings can be used in this case:

  • Yours faithfully
  • Yours sincerely
  • Yours respectfully
  • Respectfully

'Yours faithfully' should only be used when you don't know the name of the recipient (for example, addressing it to 'Dear Sir/Madam'); 'Yours sincerely' is most commonly used for letters addressed by name.

For example,

Dear Mr Jones, [Body text] Thank you for taking the time to look over my resume. I believe I have the skills and experience necessary to fill the position you have open. I would love the chance to meet and discuss the position further at your convenience. I can be reached at the information below. Yours sincerely, Jessica Bones
Dear Sir/Madam [Body text] Thank you for allowing me to bring these issues to your attention. I believe they deserve prompt attention so please do not hesitate to contact me at your earliest convenience. I am open to meeting in person as well. Yours faithfully, Fiona Smithe

Formal Endings: Met the Recipient

These endings are for instances where you may have met the recipient of your letter, but you did not establish a relationship.

Keep in mind that your reader may not remember you and you may have to refresh their memory. Do not rely on them having the same memory of your meeting.

  • Warm regards
  • Sincerely yours
  • With gratitude
  • Best regards
  • With appreciation

Here are some examples:

Again, it was wonderful to have met you at the career fair in July. I enjoyed our talk about the job market and what is available in our field right now. I will be graduating in two weeks and would love to get together to go over any job openings you might have or prospects at other places. I look forward to hearing from you, you can contact me on the number below. Warm regards, Hayley Coles
I thank you again for taking the time to show me the apartment. As promised, I have attached the signed lease and have enclosed a cheque for my deposit. As noted on the paperwork, I will be there to move in on [date]. I look forward to a good relationship as I continue as a tenant. With gratitude, Megan Creech
I found my experience as part of your work/study team to be unparalleled. I cannot express how much I both enjoyed the work and how much knowledge I gained from it. I would love to be considered for any groups you do in the future. I look forward to hearing from you on the email address provided. Sincerely yours, Alisha Ahuja

How to End a Formal Letter Properly

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Less Formal Endings

These endings are for correspondence that is still formal, but perhaps you have met the recipient a few times or have established a relationship.

Closings do not need to be as formal in these instances:

  • All the best
  • Best wishes
  • Kind regards
  • Many thanks
I found my internship experience to be amazingly fulfilling. I feel that I gained so much and learned so much from you over the past three months. I look forward to receiving my evaluation and I hope that you keep me in mind should you have any job openings soon. All the best, Joanna
In summary, I think I could do a lot of good at [your charity]. I have the skills and connections you need, and I am impressed with the work you do. I am so thankful that [mutual friend] put us in touch with each other. I believe this could be a beneficial working relationship. I look forward to hearing from you soon to discuss. Many thanks, Phoebe Horkam
In conclusion I would like to again express my interest in purchasing your house. Because you are selling without an agent, I can assure you that I have all my financials in order. I have a pre-approved mortgage, a solid down payment and many references both personal and business. It was great to meet with you both times to view the house and I hope that we can move forward soon with a sale. Thanks again, Montgomery Haftash

Depending on how your letter is being sent – email or hard copy – there are a few things to note regarding the format for the closing.

Your sign off should always be followed by a comma.

For example, 'Regards,' 'Yours truly,' 'Best regards,' 'Sincerely,' and so on.

Only capitalize the first word of your closing.

If you are sending your letter as a hard copy , leave four lines after your sign off and type your name. Sign your signature by hand in the space.

If sending your letter by email , leave one space between the ending and your typed name and then add your contact information under your name.

If sending by email, you can always include a link to your online portfolio if you have one and it is appropriate to do so.

There are several things you should not do when ending a formal letter.

Do not be overconfident and assume that you know the outcome, you have the job or that everything has been decided. The final decision still rests with the person to whom you are writing.

Do not be too personal . Even if the recipient is someone you know well, it is still a formal letter. A proper closing is still required and should not have an informal sign off such as 'See you' or 'Stay cool'.

No sign off . Using no sign off at all comes across as either too unprofessional or too abrupt. Either one you want to avoid.

Do not make spelling or grammar mistakes . Nothing turns off a reader like easily correctable mistakes.

Letter Closing Examples

Below are some examples of closing sentences for different types of letter:

Letters of Interest

Letters of interest are letters that are sent to apply for or enquire about a job.

Here are some example closings:

' If you need any further information, please do not hesitate to contact me. '

' I look forward to hearing from you and await your reply. '

' I am eager to discuss the position further and how I would be an asset to your team. '

Notice of Resignation

A resignation letter is to let your client or team know that you will no longer be working with them.

Example closings:

' It has been a pleasure working with you and I trust that my replacement will meet your needs fully. '

' I have enjoyed our working relationship and will remain available to answer any questions you may have during the transition. '

Formal Letter

A formal letter could be from one business to another or from a business to a bank or similar.

The closing should be formal with no personal touches:

' I hope that we can make this working relationship a profitable one, and one that is beneficial to both parties. '

' Please look over the contracts and contact us with any questions you might have. We hope this becomes a profitable partnership. '

Applying for a Loan

A letter applying for a loan is one where you hope the institution in question will loan you some money.

' As you can see, I have all my financial paperwork in order and accompanying this letter. I look forward to hearing from you soon. '

' Thank you for taking the time to look over my loan application and please feel free to contact me if you need any more information. '

A Letter to a Professor

A letter to your professor could be for a work/study group or a special project.

' I have gained so much working with your group and I hope you keep me in mind for any further projects you have on [topic]. '

' I thank you for taking the time to look over my application for your work/study program. I would welcome the chance to be a part of your group and hope you keep me in mind. '

Closing and ending a letter is a lot more important than it first appears.

While your opening introduces you, it is the ending that your reader will likely take away with them the most.

Make sure you understand the tone of your letter, your reader and what you are trying to accomplish with the letter. Remembering those things will help you craft the ideal closing.

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How to Write a Business Letter for 2023

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Formal Letter Closing and Signature Examples

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Using a Complimentary Close

Formal letter closing examples, more closing examples, how to choose the best complimentary close, avoid being overly casual.

  • How to Format Your Signature

Signature Examples for Letters and Emails

Once you write the final paragraph of a formal letter, you may feel like you're finished and can move on to proofreading. But just as there are rules about  how to address someone in a formal letter , there are also guidelines in place for how to sign off.

When ending a formal letter, it's important to convey the appropriate amount of respect to the person receiving the letter. For example, you would use a different, more conservative complimentary close for an unknown recipient than you would for a business associate you know quite well. Your  closing  and signature should be as professional as the rest of your  letter or email message .

A complimentary close, also known as a complimentary closing, is the term inserted prior to your signature in an email message or a formal letter.

This signoff phrase shows your respect and appreciation for the person who is considering the request in your letter or email.

Although it may seem somewhat old-fashioned, using a complimentary close is still considered important when writing formal business correspondence. When writing or emailing a cover letter for a job or any type of business letter, it's appropriate to use a complimentary close. Make sure to choose one, though, that is professional rather than casual.

The following options are all good ways to close a formal letter:

  • All the best
  • Best regards
  • Best wishes
  • Respectfully
  • Respectfully yours
  • Sincerely yours
  • Yours respectfully
  • Yours sincerely
  • Yours truly
  • Cordially yours
  • With appreciation
  • With gratitude
  • With respect
  • With sincere appreciation
  • With sincere thanks

Here are more examples of letter and email closings and signatures:

  • Business Letter Closing Examples
  • Cover Letter Closing Examples
  • Email Closing Examples
  • Email Signature Examples

All of the options listed above are appropriate for use in business correspondence.

Choose which one to use based on how well you know the recipient and the circumstances behind your letter writing.

For instance, limit options that are some form of a thank you (such as "With appreciation" and "With gratitude") to instances where you are requesting a favor or expressing appreciation.

You can think of "Best regards," "Sincerely," “Cordially,” and the variations on these closers as the little black dress of complimentary closes. You can't go wrong choosing one of these options—they're always appropriate.

Keep in mind that if you are writing someone in the armed forces, it is customary in the military to use the complimentary close, “Very Respectfully” or its abbreviation, “V/R.”

You are not emailing with a friend or sending a thank you note to a relative. Do not use casual signoffs like “Love,” “Cheers,” “Later,” “Ciao,” or “Always.” These options do not match the formality of your letter. Keep the professional tone of your correspondence consistent, from the salutation through the content to the signoff.

How to Format the Closing and Include Your Signature

Always remember to follow up the close with a comma, as in the examples below. Your typed name will go after the complimentary close.

If you are sending a hard copy letter, leave four lines of space between the closing and your typed name. When you print out the letter, this will give you plenty of space in which to sign your name in blue or black ink between your complimentary close and your typed name.

You can write your title below your name, as well as your phone and email address. In emails, you can include an  email signature section  with contact information.

Email Message Signature Example

Tanisha Johnson Sales Manager, ABC Industries 555-123-1234

Printed Letter Signature Example

Best regards,

(written signature)

FirstName LastName

More Guidelines for Writing a Formal Letter

If you're still unsure about what should be included (or not) in a formal business letter , keep these key tips in mind:

  • Format Your Business Letter to Make It More Readable:  Leave 1-inch margins and a double-space between paragraphs. Choose a standard font, such as Times New Roman or Arial, and a font size of 12.
  • Be Concise:  Avoid large blocks of text and write in short, simple sentences and paragraphs.
  • Review Sample Business Letters: Check out a few business letter examples  before composing your letter, and then be sure to customize your message.
  • Proofread Your Letter Before Sending:  After you finish writing a letter, of course, always proofread it for spelling, grammatical, and punctuation errors. In order to make a good impression, your letter needs to be flawlessly constructed.

Key Takeaways

  • Be respectful. “Best regards” or “Sincerely” are generally safe choices.
  • Keep your tone consistent. Don’t be overly familiar or casual in formal business correspondence.
  • Follow up the close with a comma. Then, follow the comma with your typed or signed name.
  • Carefully proofread before sending your letter or email. It’s important to make sure your communication is polished before you send it.

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How to write a cover letter that will get you hired

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Between updating resumes, submitting applications, scheduling rounds of interviews and assessments, and dealing with rejection emails, it's safe to say applying for jobs is not an easy journey. But for many job seekers, nothing is more dreaded (or annoying) than writing a cover letter .

According to Glassdoor, 58% of professionals believe cover letters are redundant — only 10% feel that cover letters are necessary. And yet, ResumeLab found that 83% of recruiters, hiring managers and HR specialists consider the cover letter a vital part of their hiring decisions. It seems job seekers won't be able to avoid writing a cover letter, and ultimately, that's a good thing, says Toni Frana, lead career expert at Flexjobs , a remote jobs search platform. 

"Think about our career story, and the narrative we want about our career," says Frana. "A cover letter is an additional tool that allows the job seeker to maintain control over what they share about their experiences."

Read more: 5 common resume mistakes and how to fix them

Frana underlines that the purpose of cover letters is not only to provide details about work experiences and accomplishments but also to emphasize an applicant's passion for the role, company and industry. A cover letter should help the reader imagine what the applicant will be like in the prospective role and team, notes Frana.

To make it just a bit easier on job seekers, Frana answers these four common questions about cover letters that are likely on your mind.

Does anyone actually read your cover letter?

How long should your cover letter be, how should a cover letter start, how can you stand out.

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The 12 Best Ways To Close A Business Letter (With Examples)

  • Best Business Salutations
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  • Letter Of Interest
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Closing your business letter correctly can be just as important as how you start it. The tricky part is that it can be difficult to know how to professionally and relationally close a business letter.

If you’re writing the closing to a business email or letter to your boss , client, or colleague, we’ll go over how to end a business letter, the best ways to end a letter, and what not to use in your business letter.

Key Takeaways

“Sincerely,” “Regards,” and “Best,” are some of the best ways to close a business letter.

Close the body of your business letter with a call to action, an invitation for further contact, or a note of thanks.

Choose the best closing for your business letter based on the purpose of your letter and your relationship with the recipient.

The Best Ways to Close a Business Letter

12 Best ways to close a business letter

What to consider when deciding on your closing, how to format your business letter closing, what not to use as a business letter closing, best ways to close your business letter body paragraphs, business letter closings faq.

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There are two different ways to close a business letter which are formal and informal closings. Here are the best closing salutations examples:

Formal closing salutations

The following closings convey a formal or very formal tone. These are the closings you might use when writing to your boss, a prospective employer , a potential business connection, or a new client .

Sincerely. This one is a great all-purpose formal standby. It doesn’t draw much attention to itself but still fulfills the requirement of ending a formal letter.

Best regards. This option takes a typical closer and amps it up a bit. You can also use “warm regards” or “kind regards” to keep the formality but add a touch of extra (appropriate) friendliness.

Respectfully. This closing is perhaps the most formal and is best used when you would like to convey the utmost deference to someone. You can also use it at other times when to reinstate your respect for your recipient.

Thank you. Naturally, this is an excellent closer for a letter expressing thanks, admiration, or gratitude . You may want to consider a different closing if you have already said thank you more than once in the body of your letter.

With gratitude. Another great choice for a letter of appreciation, this closing emphasizes the positive impact your recipient has had on you.

Appreciatively. This is a great sign-off to avoid using “thanks” too often. It also sounds less formal and clunky as “gratefully.”

Informal closing salutations

These closings convey a more friendly or familiar tone that is still professional and business appropriate. You might use these in letters to colleagues, established clients, subordinates, or anyone you know on a personal basis.

Regards. This closing is the less formal counterpart to “sincerely” in that you can use it as a neutral standby.

Best. This is a brief closing with a positive tone . Some may consider this closing a bit too curt, but most find it perfectly acceptable as a business letter closing.

Thanks again. If you’ve already started your thanks in the body of the letter, but you’d still like to end with a note of gratitude, this is the choice for you.

Many thanks. Similarly to “thanks again,” this sums up the gratitude expressed in the body of your letter. This is also a great closing if you are requesting something.

Best wishes. This closing is cheerful and warm without being inappropriate , so use it whenever you’d like to convey that message.

Warm regards. This is one of the newer ways to sign off. This is a good way to close off when you are well acquainted with someone.

When closing your business letter, you should consider the context of your letter and the level of formality with the recipient when choosing your closing. Here are more details on what to consider when deciding on your closing:

Consider the context of your letter. Your chosen closing should, of course, be in line with your purposes for writing the letter.

Consider the level of formality you’d like to keep. For many, this is a chief concern in their choice of closing. For this reason, we’ve divided our suggested letter closings into two categories: more formal and less formal.

The aspect that largely determines your choice of letter closing is your relationship with the recipient. The level of formality is usually inversely correlated with the level of familiarity you have with the sender. In other words, choose more formal closings for strangers or people you don’t know well, and select less formal closings for those you know well or work with often.

Consider for the last time what you are trying to accomplish with this letter. Choose whichever closing achieves these aims best and aligns with your personal style of writing.

To format your business letter, you need to first decide if you’ll be sending a physical letter or an email and that will help you decide your closing. Be sure to include your contact information and ensure you’ve been professional throughout the letter. Here is a more detailed list of how to format your business letter closing:

Decide whether you’ll be sending this letter via physical mail or email. If it’s a more formal setting or occasion, consider sending the message by mail. In this day and age, a physical letter holds more weight and has more of a personal touch, but is, of course, less time-sensitive . Emailed letters have a quicker and slightly less formal feel, but still, be sure to follow proper formatting and formalities.

Closing a physical letter If you are sending your letter by physical mail or as a PDF, you’re going to want to leave space between your complimentary closing and your name so that you can add your signature. Something like:

“Sincerely, Joseph Miller”

And you would sign your signature in pen on the printed letter between the closing and your typed name.

Closing an email If you’re sending an email, you don’t usually need to add a written signature. So email closings simply don’t leave space for one. So it would look more like:

Add your contact information. In both emails and physical letters, after your typed name, include all relevant contact information. You do this to provide a centralized area that your letter-receiver can refer back to as they prepare their response. Include your phone number, email, and — if you sent a physical letter — your home or business address.

Ensure that you’ve maintained consistency and professionalism throughout your letter. Be sure you’ve used the same font throughout, your paragraphs are correctly aligned and spaced, and that the tone of your letter matches what you are trying to say in a polite way .

You should avoid the following closings in professional letters as they either express a bit too much familiarity or don’t convey a professional tone. By all means, please use these as closers in your letter to grandma or your postcard to a friend, just never in your business relationships

Yours truly

Bye for now

See ya later

Before you give your complimentary closing, make sure you end your letter with impact. Your final sentence should be one that summarizes the purpose of your message. Think, “If they only read this final sentence and nothing else — what would I want them to take away?”

Here are some of the best ways to close the body paragraphs of your business letter:

A call to action. If you are making a request, offering an invitation, or in any other way needing something back from your recipient, you’ll want to include what’s called a “call to action.” This is a way of applying a gentle amount of social pressure on someone to respond to your request by letting them know you will be waiting to hear back.

An offer for further contact. Suppose you don’t need anything specifically from your recipient, but you would still like to let them know they are free to contact you at any time. In that case, you might think about working with the phrase “Please don’t hesitate to contact me” or “Please let me know if you need any further assistance.”

A note of thanks. Sometimes, our letter’s primary goal is to extend gratitude or let someone know they are appreciated. If this is the case, the final sentence is your place to really drive home the impact this person (or their actions) has had on you.

Whatever your main purpose is, make it clear in your closing sentence.

What can I use instead of “Sincerely” in business?

You can use any of the following instead of “Sincerely” in business:

Best regards


With gratitude

Thanks again

Many thanks

Best wishes

How do you politely end a letter?

You politely end a letter by closing with a call to action, a note of thanks, or an invitation to further discussion and a professional closing salutation. These closing salutations include:

How do you say thank you professionally?

You say thank you professionally by ending your letter with a reiteration of your thanks.

Whether you’re writing a thank you note or simply want to thank someone for taking the time to read your professional letter, close your body paragraphs with a salutation such as, “I appreciate your time” or “I sincerely appreciate your taking the time to __.”

How do you end a business letter professionally?

To end a business letter professionally, you should use “Sincerely,” “Regards,” or “Respectfully.” These closings are professional and are best used when writing to your boss, client, or a business connection.

Purdue University – Writing the Basic Business Letter

NMU Writing Center – Parts of a Business Letter

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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    The end of your cover letter should include a thank-you, a call to action, and a reiteration of why you're the best fit for the job. In this guide, we'll tackle a critical aspect of cover letter writing: how to end it with authority and enthusiasm.

  4. How To End a Cover Letter (With Closing Examples)

    End your letter with a formal closing, followed by your signature. Note As with any job-related correspondence, it's best to opt for a more formal language and tone—a cover letter is no place for "XOXO," "Cheers," or even a casual "take care" as a closer. Cover Letter Closing Examples

  5. 8 Brilliant Cover Letter Closing Paragraph Examples

    End with a professional sign-off, such as "Sincerely," "Thank you," or "Best regards." 8 cover letter closing paragraph examples To help you write a strong closing paragraph, our team of professional writers has crafted a few examples.

  6. How To End a Cover Letter: 6 Examples & How To Sign Off

    Here are six tips to help you write a cover letter closing that makes employers want to call you in for an interview: 1. Restate your value as an employee. Before you prompt the hiring manager to contact you, you need to reinforce why by explaining how you'll add value to the company if hired. The best way to end a cover letter is by ...

  7. How to End a Cover Letter (Examples Included)

    For example, while "Sincerely," "Thank You," or "Best Regards" are usually safe bets, using "Fondly," "Love," or "Warmly" isn't. In the end, a cover letter is a type of formal correspondence. That means you need to err on the side of caution and avoid a cover letter closing that feels too casual or personal.

  8. How to End a Cover Letter? Closing Examples & Tips

    comments Create a cover letter now Your skills and achievements are Tony-Stark-level, but a hiring manager will never see them if you don't know how to end a cover letter properly. Ensure you nail your letter's closing paragraph—and no one will skip your application again! This guide will show you:

  9. How to Close a Cover Letter in 2023 (With Tips and Examples)

    Limit your last paragraph to 60 words max, Knutter says.Your entire cover letter should be less than a page, so you should spend as much of that space as possible showing you're qualified. 7. Use a smart sign off. Stick to the classic letter and email closings, like regards, sincerely, and respectfully, Knutter says.

  10. How to End a Cover Letter: 15 Steps (with Pictures)

    3. Add your phone number and email address. Include your phone number and email address again underneath your name. While you have included your contact information in the header of your cover letter, you should repeat this information so the employer can find it easily.

  11. How To Write an Application Letter (With Template and Example)

    Follow these steps to compose a compelling application letter: 1. Research the company and job opening Thoroughly research the company you're applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like: Recent awards the company has received

  12. How to End a Cover Letter with Examples

    Instead, write this final paragraph with the same flair and originality as the rest of the cover letter. Also, avoid terms like 'In conclusion' and 'To conclude'. These terms are dull and make your cover letter ending weaker because you end up sounding like every other applicant. 2. Connect your experience to the company's goals.

  13. How To Write a Job Application Letter (With Examples)

    A job application letter, also known as a cover letter, should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be ...

  14. 6 Best Ways to End a Cover Letter with Examples

    Forget to thank the hiring manager for their time and consideration. Showing gratitude and an understanding that the person viewing your resume and cover letter is spending valuable time goes a long way. You will appear courteous and considerate. Forget to emphasize your interest with a call to action.

  15. How to End a Letter: 10 Examples & What to Avoid

    So, here are the best options to sign off an email: Sincerely. Sincerely is put #1 because it's the most common and universal way to close all kinds of business letters. Speaking about its meaning - it restates the content of your letter in one word, pointing out that your letter's intent is sincere.

  16. How to End a Letter (With Closing Examples)

    What's the best way to end a letter or email message? Your closing needs to leave the reader with positive feelings about you and the letter you have written. Note In closing your letter, it is important to use an appropriately respectful and professional word or phrase.

  17. How to End a Job Application Letter

    End a job application letter with "Sincerely yours," "Yours sincerely," "Yours faithfully," "Respectfully yours," or "Very truly yours,". Leave four blank lines. Sign your name with a pen. Type your name and current title. Reread a job application letter. Notes

  18. 5 Successful Steps To Finish a Letter (With Examples)

    Here's a list of five steps you can follow to finish your letter effectively: 1. Know your audience Understanding your audience is key in determining how you finish your letter. Consider writing a formal closing sentence and signing off if you're addressing an employer or someone you've never met before.

  19. The Perfect Letter Closing: 30 Examples for 2023

    A. Sincerely "Sincerely" is one of the most commonly used letter closings, and for good reason. It is a classic choice that exudes professionalism and respect for the recipient. "Sincerely" is appropriate for formal and business correspondence, and can be used with acquaintances, colleagues, or people you don't know well.

  20. How to End a Formal Letter Properly [With Examples]

    You want to be polite, professional, summarize your purpose and leave an opening for them to contact you. Polite. Even if you are writing a letter you do not want to be writing, or to someone whom you dislike, it is always important to remain polite. If you are rude this time, that reputation could follow you. Professional.

  21. How To Close a Business Letter (With Tips and Examples)

    1. Use a purposeful final sentence After the main body of your letter but before the closing, you may want to include a short final paragraph that is only one or two sentences long. You can use this last sentence to accomplish a few different things, including the following: Clarify or restate the letter's purpose Summarize a key point

  22. Formal Letter Closing and Signature Examples

    Format Your Business Letter to Make It More Readable: Leave 1-inch margins and a double-space between paragraphs.Choose a standard font, such as Times New Roman or Arial, and a font size of 12. Be Concise: Avoid large blocks of text and write in short, simple sentences and paragraphs. Review Sample Business Letters: Check out a few business letter examples before composing your letter, and ...

  23. How to End an Email (With Closing Examples)

    Here are a few of the most common ways to end a professional email: Best Sincerely Regards Thank you Respectfully Please let me know if you have any questions. Looking forward to our meeting. Thank you for your consideration. Thank you in advance. Related: How to End a Letter (With 20 Closing Examples) Casual email closing examples

  24. How to write a cover letter that will get you hired

    The cover letter should be treated like an actual letter to the hiring manager, where the job seeker's personality and passion are clear to the reader. "Connect yourself to the mission, vision or values of the company," says Frana. "Yes, you're qualified for the job and yes, you're excited about the job, but why are you looking forward to ...

  25. The 12 Best Ways To Close A Business Letter (With Examples)

    Key Takeaways. "Sincerely," "Regards," and "Best," are some of the best ways to close a business letter. Close the body of your business letter with a call to action, an invitation for further contact, or a note of thanks. Choose the best closing for your business letter based on the purpose of your letter and your relationship with ...

  26. How To Write a Post Office Cover Letter (With Template and ...

    Consider the following steps when writing your post office cover letter: 1. Evaluate the job description and requirements. As you begin your cover letter, revisit the job posting and evaluate the job description and requirements. While you read the job posting, spend time on each bullet point.

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