- Search Search Please fill out this field.
- Career Planning
- Succeeding at Work
- Pay & Getting a Raise
How To Write a Letter Requesting a Pay Raise
Alison Doyle is one of the nation’s foremost career experts.
Is It Acceptable To Negotiate Salary by Email or Letter?
What to include in your letter or email message, sample letter requesting a raise, how to send your letter via email, frequently asked questions (faqs).
Nervous about asking for a pay raise? Putting your request in writing might make it easier.
A written request gives you a chance to pitch the reasons why you’re worth more than what you’re currently getting paid, without stammering over your choice of words. It may also offer your manager a chance to review your situation before answering.
But to make the best impression on your boss, you need to write a letter that makes a good case for giving you a raise. Here’s what to keep in mind.
- Your boss may welcome a written request as it gives them the chance to consider your case before meeting in person.
- Conduct salary research to set a pay range that’s based on your experience, skills, education, and location.
- List and quantify your accomplishments, paying particular attention to goals exceeded and money saved or earned by the company.
Some career experts will tell you that in-person is the only way to go when it comes to negotiating a raise . That’s not necessarily the case.
Many (if not most) people are uncomfortable talking about salary. This is true for both the people in charge of giving out raises and the people hoping to receive them. In fact, data collected for Payscale’s Salary Negotiation Guide showed that only 43% of respondents had ever negotiated salary in their current field. Twenty-eight percent of folks who didn’t ask for a raise listed discomfort talking about salary as their reason for holding back.
Making the request in writing helps ease any discomfort you or your boss might feel. It also gives your manager a chance to consider your request before he or she responds.
Sending a written request avoids putting your supervisor on the spot, and it can pave the way for a discussion about your wages and a potential increase.
It also gives you the chance to do your homework and make your request as smoothly as possible. No need to worry about forgetting what you want to say or stumbling over the words when you can write it all down.
In addition, your letter provides formal documentation of your request for a pay increase. It’s always best to have a paper trail for important business communications. Unlike a verbal conversation, a letter requesting a pay raise documents exactly what you’ve asked for and how you’ve asked for it.
Before you even begin writing your letter, make sure that your salary request is reasonable. Conduct salary research to determine the appropriate range for your position, experience, and accomplishments. Remember that the goal is to show that you deserve a raise—that you’ve earned it and that it’s in line with the market for your skills, experience, and job title.
Once you’ve determined an appropriate range, it’s time to build your case.
It’s crucial to be specific when you’re asking for a salary increase. Quantify your accomplishments and achievements whenever possible.
Don’t expect your manager to know everything you’ve done on the job. (In fact, as an ongoing practice, it’s a good idea to get in the habit of writing down everything you accomplish on a daily or weekly basis so that you can refer to your achievements at review time or when you’re asking for a raise.)
Take the time to spell it out for them so they can clearly see why you may warrant a raise. This also provides support for your request if your manager needs to get approval from their boss or the human resources department. The more solid information you can provide, the more likely you are to get the increase you're asking for.
This is a raise request letter example. Download the letter template for requesting a raise (compatible with Google Docs and Word Online) or see below for more examples.
Sample Letter Requesting a Raise (Text Version)
Melody Brown 123 North St. Miami, FL 33151 555-555-5555 firstname.lastname@example.org
September 22, 2022
Lydia Smith, Manager XYZ Sales Company 321 South St. Miami, FL 33125
I have greatly enjoyed working at XYZ Sales Company for the past three years. In those years, I have become an integral member of the sales team and have developed innovative ways to contribute to the company.
For example, in the past year alone, I have achieved the following goals:
- Highest-ranking salesperson in customer satisfaction last quarter
- Brought two new high-profile clients to the company, increasing total company sales revenue by 10%
- Voluntarily trained incoming sales staff, totaling 80 hours of voluntary service
I believe I have gone above and beyond the benchmarks we set for my position when I arrived at the company three years ago.
I would therefore appreciate the opportunity to meet with you to discuss increasing my salary so that it is commensurate with my current performance. I request a pay raise of 6%, which I believe reflects both my current competencies and industry averages.
Once again, I am grateful to be a member of this organization, and I enjoy taking on assignments that allow me to contribute to the company.
Thank you for your time. I look forward to speaking with you soon.
Signature (hard copy letter)
Sample Email Letter Requesting a Pay Raise
Subject Line: George Smith – Meeting Request
Now that the XYZ project is in the rearview and we're all settling back into our regular routines, I wanted to drop you a line to ask if we can have a meeting to discuss my compensation.
As you know, I started at ABC Corp two years ago as an intern and came on board at a salary that was slightly low in the pay band, with the understanding that we would revisit my pay at review time. Since then, of course, we’ve all been too busy to think much about anything but hitting our deadlines.
I feel so fortunate to have had the opportunity to start my career with mentors like you and Jack and to continue to learn in a company that's growing so fast. Over the past two years, I've gladly worn many hats, including lead on our latest project. In addition, I've always exceeded my own goals without missing a single deadline. I've also continued developing my skillset by taking classes in UX design.
My research indicates that a raise of 10% would be appropriate. I'd love the opportunity to meet with you and discuss this in person.
Most offices rely on email for written communication. If you send your request for a raise via email, the bulk of your letter will be the same as in a hard copy. There are, however, some small differences to keep in mind:
- Omit the paragraphs at the top with your address and your manager’s address.
- Choose an appropriate subject line , e.g., “Your Name - Request.”
- Keep your note concise and to the point.
Proofread your letter and send yourself a test copy to make sure that your formatting comes out the way you intended. Only when you’re sure that everything is correct should you send it to your manager.
How much should I ask for when negotiating a raise?
When asking for a raise, start by researching salary ranges for your job title, location, and qualifications. Consider your achievements and skillset and take into account competition for jobs (or skilled employees) in your area. Your goal should be to bring your compensation in line with the market.
How do I politely ask for a raise?
Remember that your employer isn’t your adversary. They have a stake in making sure you’re paid appropriately for your work. Make your case based on your salary research and be gracious and professional during the conversation.
Payscale. " Salary Negotiation Guide ."
By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.
What to Do Before Asking for a Raise
When is the right time to ask for a raise, what not to include in your raise request, how to prepare for a meeting about your raise, example raise request letter, final thoughts, how to ask your employer for a raise.
Updated March 11, 2023
All products and services featured are independently selected by WikiJob. When you register or purchase through links on this page, we may earn a commission.
If you have been working for the same company for a couple of years and have not yet received a pay rise, it might be time to take the initiative and ask for one yourself.
Requesting a raise can feel daunting, but it is important to take responsibility for your career progress and ask for the level of remuneration you feel is proportionate and deserved.
If you do not feel confident enough to lodge a request, you may be missing an opportunity.
Working in a role in which you feel underpaid and underappreciated will only lead you to become resentful and discontented with your job .
The best way of initiating a conversation around salary is to submit a formal request .
You will need to follow up any written request with a one-on-one meeting with your manager, but a written request is a professional way of initially lodging your desire for greater remuneration.
Also, if you are nervous about raising the subject, a written request can help you to broach it in a structured and non-confrontational manner, open opportunities for discussion and include clear evidence in support of it.
It also avoids putting your manager on the spot, giving them a chance to duly consider the ask.
Moreover, a request in writing is required to be taken seriously and further correspondence or conversation on the topic would be expected.
A written request will also be kept on file, regardless of the outcome, providing a record.
This article will talk you through what to consider when writing a pay rise request and how to make a strong case, to give you the best chance of being considered for a raise.
Before asking for a raise, make sure you are prepared to have an evidence-based conversation around your request.
First, it is worth finding out how your salary matches up to the average for your role and experience level.
You can find out if you are being underpaid by comparing the salary data using the following resources:
- Glassdoor’s ‘Know Your Worth’ salary calculator
- Indeed’s salary calculator
- Total Jobs’ salary checker
- LinkedIn salary
Compare your existing wage to these salary trends. Use them to gather relevant data showing your raise request is in line with the industry average for someone with your experience, skills and role.
It may also be worth inquiring with your HR department as to how pay raises at the company are calculated.
Next, review your responsibilities and performance in the role .
Think about what you have achieved for the company over the time you have worked there and why this indicates you are worthy of a raise.
Try to consider your achievements quantitatively, pulling out headlines with numbers if possible, such as a percentage of increased sales, the number of new clients brought in or projects successfully delivered.
Consider what is most prized by your firm and illustrate how you have delivered against that metric – companies tend to respond to requests written in the same language they speak.
By ensuring you have done enough research to back up your request, you will be in a stronger position to intelligently challenge any comments or questioning about the sector/role appropriate level of your current wage.
When requesting a raise, consider the appropriateness of your timing. It may have a great bearing on the outcome of your request.
If the company has been under recent financial strain, it may not be the best time to ask for a raise. Your request may be viewed as simply unviable or, worse, insensitive.
If, however, it has just secured a new account and is growing and positive about the future, this may be your time.
If management has recently seen good progress, they should be more open to recognizing their employees’ skills and investing in their job satisfaction, as this will also feed progress.
Do also pay attention to smaller factors like your manager’s workload or current level of satisfaction. Submitting a raise request to someone who is feeling over-worked and burnt out may damage your chances of a positive response.
It is also sensible to consider the timing in the context of your own work. Have you just completed a well-received project or signed a new client?
Recent achievements in your performance make a good backdrop for a raise request.
If your annual review is soon, your raise request may sit well with this process.
If, however, it is mid-year and salary reviews form a normal part of an annual review process, it is likely better to adhere to the structure and hold off on your raise request.
If applicable, consider how long it has been since your last raise.
Company culture will dictate the time frame for salary reviews but, in general, a year or more should have elapsed before submitting a request for a further increase.
Three Key Things to Include in Your Raise Request
These key points will strengthen your request, encouraging action and, at the very least, acknowledgment.
1. Assess and Include Qualifications, Awards and Accomplishments
Include a clear indication of the value you bring to the company.
The best way to do this is to highlight any professional qualifications you have achieved during your time at the company, alongside any awards or major accomplishments.
These will differ depending on your career sector and role but may include being certified by a professional management organization or industry body, successful publications, securing funding for new projects, repeatedly hitting targets, or receiving internal acclaim or outside press for your work.
These quantified achievements will help to demonstrate why your work stands out and merits a pay rise.
2. Research and State an Exact Figure, Percentage or Salary Range
In your request letter, be clear about what it is you are asking for. A specific request is more likely to be taken seriously and, in stating a salary figure or percentage rise, you are less likely to receive a counter offer well below what you would be willing to accept.
If you are unsure of the company’s financial flexibility and therefore uncomfortable committing to an exact figure, include a salary range instead.
It is sensible to pitch your desired salary figure slightly above what you would be happy with, to act as a safeguard. It may help alleviate some of the impact of inevitable comprise during negotiation.
3. Request a Meeting to Discuss Your Raise Request
Do not leave the next step open or ambiguous. Ask for a meeting to discuss your raise request further.
This will help to ensure your request does not get lost or put off to some unspecified future time.
If you have access to shared calendars, suggest a date and time which appears free.
It is best to avoid the following in your pay rise request:
Comparing your salary using any insights you might have into the pay-level of your colleagues.
Using the length of time you have been at the company as the main justification for your raise.
A negative tone – complaining about your current salary and any lack of appreciation you may be feeling.
If your raise request is rejected, thank management for considering your request and be patient. Do not react negatively and risk your working relationships or the chance of a future raise.
Even if you decide you are unhappy continuing to work at the same salary level, remember you will still need your manager to write you a good reference .
To find out which jobs fit your personality best, visit our partner CareerFitter and take the Career Test for FREE .
Pass the Quiz for FREE
How to Write Your Raise Request Letter
Once you have conducted your salary research and noted your achievements, it is time to craft your written raise request.
This section will guide you through how to write the request step-by-step and will provide examples.
Your letter should be formal and professional in tone and language , regardless of whether you usually have a more informal relationship with your manager.
In the decision-making process, it will likely go beyond your manager and will also remain on file after the request is resolved.
Who Should You Submit the Raise Request To?
You should submit your raise request to the person who manages salary decisions for your team, such as your manager or the head of your department.
If you are line managed by an individual who does not have those responsibilities, it is still best practice to approach them first and indicate your intentions.
Be wary of going above someone’s head and causing unnecessary friction.
Be transparent about your request and ensure it reaches the desk/inbox of the person who can action it.
It is now most common to send your salary request letter as an email attachment. Ensure the attached letter is formatted correctly and professional both in appearance and tone.
Opening Paragraph – Introduction of Yourself and Your Request
In the first paragraph of your request, clearly outline the reason for the letter , your role, how long you have been at the company and briefly why you believe your work warrants a raise.
Dear Bill, I have greatly enjoyed working for ABC Consulting over the last three years. During my time here I have become a key part of the team, working across all our specialist areas and delivering consistent results. As my annual performance review approaches, I am writing to request a review of my current salary in tandem.
Paragraph Two – Your Achievements
List out your achievements in the role, including any qualifications, awards or accomplishments. These should be succinctly conveyed and quantified where possible.
Do not assume management knows about the detail of your work or successes. Sell yourself by highlighting your top accomplishments for the company using percentages, figures and time frames.
If possible, indicate how your work has positively impacted the company’s bottom line.
If you can present the case that you are a valuable asset, your request has a better chance of being heeded and approved.
Including your achievements as a bullet point list calls attention to the content and makes them easier to read and absorb.
My notable contributions over the last year alone include: Securing $200,000 of funding for two new community engagement projects – including salaried coordinators. Attracting two new high-profile clients to the company – Hope Housing & Bay Construction. The completion of CPD to gain the next level of professional certification, bringing increased kudos to the expertise of the company. I exceeded the benchmarks set in my last performance review within the first quarter of this financial year.
Paragraph Three – What You Are Seeking
After listing your accomplishments to indicate your value to the company in paragraph two, the third paragraph of your letter should include what pay raise you are seeking – as an exact figure, percentage or range.
Keep this short and to the point. Make it is clear what you are asking for from management. Back up your requested amount by referencing your research into salary trends.
If you feel you are being underpaid, you may wish to highlight the discrepancy between your current pay and the average industry wage for your level and region.
But remember that drawing direct comparisons between you and your co-workers can cause unnecessary friction.
Considering these achievements and the benefit to the company, I would like to request a salary increase of 5%. This raise would bring my salary in line with the regional industry expectations for an individual with my responsibilities and experience.
Paragraph Four – Call to Action
The final paragraph should request a meeting to discuss your salary increase – to ensure your request is furthered – and a polite sign off .
I would welcome the opportunity to discuss my salary increase further, at a time convenient for you. I am content to wait until my performance review in a fortnight or to attend a separate meeting if this is deemed more appropriate. I would like to express my gratitude for the support and opportunities I have been given since I joined ABC and I look forward to continuing to play a valued role in the company’s evolution and expansion. Thank you for taking the time to consider my request and I hope to confirm a follow-up meeting date soon. Sincerely, Beverley
Once you have submitted your request – including asking for a follow-up meeting to discuss it further - you will (hopefully) have a meeting time set by your manager.
Here are four tips for preparing for your in-person meeting :
Step 1 . Try and put the nerves aside
Conversations about salary are commonly reported as uncomfortable by both employees and employers. You have done your research and opened the floor for a natural conversation about your salary. Remain strong in the belief that you deserve the raise you requested; let that give you the confidence to sell yourself.
This article on general interview advice may help.
Step 2 . Be clear on your request
Be ready to reiterate what you would like and give a brief explanation of the research that led you to settle upon that figure.
Step 3 . Keep your achievements in your mind
It is important to remember the accomplishments you highlighted in your written request. Be prepared to expand on these to back up your case. It is also sensible to have further examples ready to illustrate your value just in case.
Step 4 . Be prepared to negotiate
All salary meetings will involve an element of negotiation . If you are told the raise is not feasible, enquire as to why and whether a compromise is possible. The response could indicate a raise may be possible in the future. If so, ask what you can do to strengthen your case then, such as further skills or accomplishments. If you are met with great resistance to your pay raise, consider other benefits you may be able to secure in lieu of your increase, such as extra annual leave, a flexible working arrangement or paying for a course to gain you a new qualification.
Here is the full raise request letter:
Dear Bill, I have greatly enjoyed working for ABC consulting over the last three years. During my time here I have become a key part of the team, working across all our specialist areas, and delivering consistent results. As my annual performance review approaches, I am writing to request a review of my current salary in tandem. My notable contributions over the last year alone include: Securing $200,000 of funding for two new community engagement projects – including salaried coordinators. Attracting two new high-profile clients to the company – Hope Housing & Bay Construction. The completion of CPD to gain the next level of professional certification, bringing increased kudos to the expertise of the company. I exceeded the benchmarks set in my last performance review within the first quarter of this financial year. Considering these achievements and the benefit to the company, I would like to request a salary increase of 5%. This raise would bring my salary in line with the regional industry expectations for an individual with my responsibilities and experience. I would welcome the opportunity to discuss my salary increase further, at a time convenient for you. I am content to wait until my performance review in a fortnight or to attend a separate meeting if this is deemed more appropriate. I would like to express my gratitude for the support and opportunities I have been given since I joined ABC and I look forward to continuing to play a valued role in the company’s evolution and expansion. Thank you for taking the time to consider my request and I hope to confirm a follow-up meeting date soon. Sincerely, Beverley
Submitting a raise request outlining the value you bring to your company is the best way of initiating a conversation around salary increase.
Do your research around average industry salaries and carefully review your achievements in the role so you can confidently support your request.
A letter that is clear and proportionate in its asks and strongly evidences the strength of your work stands a much greater chance of securing a meeting for further discussion.
Once you have an outcome from your request, whether positive or negative, it is a good idea to get confirmation in writing. This provides a paper trail for the process and will either help to get your raise actioned sooner or aid subsequent raise requests.
If your raise request is unsuccessful, remember that there will be opportunities to make your request again.
Taking the chance and asking for a raise puts you in a stronger position regardless of the outcome, as opening a dialogue about salary means you can discuss what you can do to increase your chances of securing a raise next time around.
Also, assertiveness is generally viewed as a positive trait by employers.
Expressing your desire for a raise also means your employer is aware of your dissatisfaction regarding remuneration and will hopefully seek to ensure a request can be approved in the future.
If, however, your current role is proving to have little chance of promotion and no funds are available to invest in your skills development, it may well be time to move on to a role in which you can gain the career progression needed for job satisfaction and growth.
Choose PurpleCV and get:
- Access to your own specialist writer
- Unlimited revisions for 12 months
- Average 2-day turnaround (specialist CV 5 days)
- No templates are used on any of our CVs
Was this article helpful?
You might also be interested in these other Wikijob articles:
Or explore the Features / Useful Resources sections.
- Jobs Near Me
- Remote Jobs
- Full Time Jobs
- Part Time Jobs
- Entry Level Jobs
- Work From Home Jobs
Find Specific Jobs
- $15 Per Hour Jobs
- $20 Per Hour Jobs
- Hiring Immediately Jobs
- High School Jobs
- H1b Visa Jobs
- Business And Financial
- Architecture And Engineering
- Computer And Mathematical
- What They Do
- Health Care
- Fortune 500
- CEO And Executies
- Resume Builder
- Career Advice
- Explore Majors
- Questions And Answers
- Interview Questions
How To Write A Salary Increase Letter (Ask For A Raise Examples)
- What Is A Good Raise?
- How To Ask For A Raise
- Average Annual Raises In The US
- What Is A Merit Increase?
- When To Ask For A Raise
- How Bonuses Work
- How To Write A Salary Increase Letter
- Types Of Compensation
Find a Job You Really Want In
It’s important to know how to ask for a raise in writing because it can be tricky to express why you should receive a salary increase. Putting the request in writing can help you avoid tripping over your words and it can help you be specific about your reason for asking for a raise, what salary you’re asking for, and your justification for your request.
In this article, we will go over how to write a salary increase request letter, provide a sample salary increase letter to an employer, and when to send the letter.
Send a salary increase letter when the company is doing well, when your last raise was at least a year ago, and when you’ve become a more valuable employee.
Include the reason and justification for your request in your letter, as well as the specific salary you’re asking for.
Don’t complain, refer to your coworkers’ salaries, or talk about your personal or the company’s financial situations in your pay increase letter.
How to write a salary increase letter
Sample salary increase letter to employer, salary increase letter template, why put a salary increase request in writing, who should you send your salary increase letter to, when should you send a salary increase letter, what not to include in a salary increase letter, pay increase letter faq, ask the experts.
- Sign Up For More Advice and Jobs
To write a salary increase letter, you should start by stating the letter’s purpose and the reason for the request. You don’t want to bury these in the email, so they should be in the first few lines. Below is a more detailed list of how to write a salary increase letter:
The letter’s purpose. Don’t beat around the bush – you’re writing this letter to receive a raise, so state that fact early on. Mention how long you’ve worked at your company and/or position and how great it is to work there to give the reader some perspective.
Your reason for the request. Take a look at the good times to ask for a raise listed above. Choose which one(s) applies to your situation and bring it up here (except the “company is doing well” reason).
Your justification(s) for receiving a raise. Preparation comes in handy here. This section could be combined with your “reason for the request” section if your reason involves taking on more responsibilities or having successfully completed an important project.
The salary you want . Don’t be vague or leave it up to the company’s judgment. Ask either for a fixed dollar amount or a percentage raise. Again, use your salary data research to determine a reasonable figure, and don’t go too far beyond that. A typical merit-based pay raise is around 3%, so you can use that as a starting point.
Room for negotiation You never want to come across as demanding in a salary increase letter. Express that you’re open to finding an equitable solution for both parties and whoever’s in charge of pay raises will be more apt to meet you halfway.
Appreciation for consideration. It never hurts to be polite. Thank the reader for taking the time to consider your salary increase request.
Below is a salary increase email to boss sample. Make sure you tailor your email to your needs before sending it to your employer.
Request letter for salary increase email sample answer
Subject line: Tim Felton Salary Increase Request Dear Ms. Hutchins, I am writing to formally request an increase in my current salary. I have loved working as a Digital Marketing Manager at XYZ Corp. for the past four years, but my role has evolved during that time. I believe that I have met and responded to new challenges well and continue to add more value to the company. In light of my recent accomplishments, I believe a raise of at least 10% is justified. For example, over the past year, I have: Integrated our social media pages across platforms, increasing our website traffic by 23% Developed our product campaign in the Midwest, opening up a new market and increasing XYZ Corp.’s growth potential Streamlined internal processes to allow our team greater swiftness and efficiency in responding to the ever-adapting nature of digital marketing Successfully gathered and managed a remote team of employees from across the country, who have high regard for my management style (as per my stellar managerial review) Besides demonstrating excellent communication and leadership skills, I have also developed HTML and Python skills that allow me to work more closely with our web developers, simplifying our process for product development. After completing salary research, I found my current annual salary of $58,000 is well below the median pay for digital marketing managers in our region, $65,000. Therefore, I am requesting a 10% salary raise, which would bring my annual salary in line with the market rate. Thank you for taking the time to consider adjusting my salary. I am open to having a discussion about reaching a mutually beneficial salary agreement. Please let me know when would be a good time to find a salary solution that works for everyone. Sincerely, Tim Felton
Salary increase letter after one year sample answer
Jane Foster Sale Lead 123 Brooklyn Ave New York , 10001 May 2, 2023 Mark Hanson Director of Sales XYZ Company 123 Brooklyn Ave New York, 10001 Dear Mr. Hanson, I hope this letter finds you well. I am writing to discuss the possibility of a salary increase in recognition of my contributions and dedication to XYZ Company. I have thoroughly enjoyed my time working with my team and helping with the growth and success of the company under your leadership. Over the last year of being here, I have consistently met and exceeded expectations and delivered high-quality results in my role as Sales Lead. I have demonstrated a strong work ethic, taking on additional responsibilities and tasks, and I often seek out opportunities to help my teammates. Throughout my year at the company, I have achieved notable accomplishments including: Exceeded sales targets and consistently met my sales quotas set for the quarter. I have successfully negotiated close deals with customers while ensuring beneficial outcomes for both the buyer and the company. Received positive feedback from customers, testimonials, and referrals, indicating customer satisfaction and the effectiveness of my sales approach. As I reflect on my time with XYZ Company, I kindly request a salary increase to reflect my contributions and dedication. A salary increase of 10% would not only demonstrate the company’s acknowledgment of my efforts but also serve as a strong motivation to further excel in my role. I would be for the opportunity to discuss this matter further in person. I am open to considering the company’s budget constraints and finding a mutually beneficial solution that recognizes my contributions while aligning with the company’s goals. Sincerely, Jane Foster
Request letter for salary increase due to cost of living sample answer
Subject line: Amber Tomlinson Salary Increase Request Dear, Mrs. Everly I hope this email finds you well. I am writing to discuss the possibility of a salary increase in light of the rising cost of living. As a dedicated and committed member of the team at ABC Corp, I have immensely enjoyed contributing to the company’s success and growth over the years. As you are aware, the cost of living has steadily increased, impacting our day-to-day expenses such as housing transportation, and essential goods. This has placed a strain on my financial well-being. I believe my request for a salary increase of 10% is not only fair but also reflective of my consistent efforts to excel in my role. Throughout my tenure with ABC Corp, I have demonstrated a strong work ethic and consistently surpassed expectations. I have actively reached my goals every quarter and exceeded them throughout the year. I have also brought in many new clients within the last year. I value the positive working relationship I have with ABC Corp and my colleagues, and I am committed to the company’s continued success. My request for a salary increase is not solely driven by the cost of living but also by my desire to feel adequately compensated for my work and dedication. I am grateful for the opportunity and am willing to discuss this more in person. Thank you for your time and I look forward to talking with you more. Sincerely, Amber Tomlinson
Below is a salary raise request letter template. Make sure you tailor your email or letter to your needs before sending it to your employer.
Subject line: [Your Name] Salary Increase Request Dear [Managers Name], I am writing to formally request an increase in my current salary. I have loved working as a [job title] at [company name] for the past [years worked], but my role has evolved during that time. I believe that I have met and responded to new challenges well and continue to add more value to the company. In light of my recent accomplishments, I believe a raise of at least [salary increase percent] is justified. For example, over the past year, I have: [accomplishment one] [accomplishment two] [accomplishment three] [accomplishment four] Besides demonstrating excellent [skill type], I have also developed [skill type] that allows me to work more closely with our [other coworkers/departments], simplifying our process for product development. After completing salary research, I found my current annual salary of [current salary] is well below the median pay for [job title] in our region, [salary average]. Therefore, I am requesting a [salary percent increase] salary raise, which would bring my annual salary in line with the market rate. Thank you for taking the time to consider adjusting my salary. I am open to discussing reaching a mutually beneficial salary agreement. Please let me know when would be a good time to find a salary solution that works for everyone. Sincerely, [Your Name]
You should put your salary increase request in writing because it establishes formal documentation of your request. This doesn’t mean you can’t have a conversation with your boss about getting a raise beforehand.
The letter serves to formalize the request and ensure that it’s taken seriously. Below are more reasons to put your salary increase request in writing:
Your company will keep it on file. This means that if your request is denied or you receive a smaller pay bump than you asked for, the company can always refer back to what you initially asked for.
This creates pressure on the company to eventually get you the salary you desire since they can see how long ago you asked and what you asked for.
When you casually bring up a raise, and your boss casually responds it’s in the works, there’s no physical proof of this exchange. Sending a salary increase letter makes for a swifter timeline, so you won’t be on the hook, continually waiting for your raise to come to fruition.
It will make it less awkward. Writing a salary increase letter is less awkward than trying to broach the subject in person. You also get the benefit of having time to think through why you deserve a pay raise without the pressure of coming up with reasons on the spot. All of which makes for a more effective and straightforward salary increase request.
You should send your salary increase letter to whoever manages your pay raises, bonuses, and other salary decisions. That could be your manager , supervisor, or the head of your department – if you’re unsure exactly who the right person to send it to, contact your human resources department , and they should have the answer.
You want to avoid going over the head of the person directly responsible for your pay raises because it will come off as unprofessional and limit your chances of receiving a salary increase.
One of the benefits of putting your salary increase request in writing is that it creates a formal paper trail. In other words, if you don’t trust your manager, this letter will be on file to show precisely when you requested a raise. That way, if your request is denied, you’ve got a much stronger argument the next time you make a request.
You should send your salary increase request letter to your boss when the company is doing well or when you’ve just completed a big project. Other good moments to ask for a raise include:
When the company is doing well. You know the term “reading the room.” If you’re paying attention and everyone’s on edge because of potential downsizing, it’s probably unwise to ask for a raise.
When you’ve just completed a big project. If you and/or your team just completed a substantial project (successfully), that’s a good time to put in a salary increase request. Just make sure you made some (ideally) quantifiable contribution to the project’s success. That way, your achievements are fresh in the mind of whoever’s in charge of pay raises.
When it’s been over a year since your last raise. Most companies issue pay raises on an annual basis around the end of the fiscal year. Keep track of when your last raise was (or ask HR if you forgot) so that you’re not viewed as overly keen by requesting a raise multiple times a year.
When it’s time for performance reviews. What better time to bring up a raise than when your performance is being evaluated? It may help the raise come about faster if you send a salary increase letter in anticipation of an excellent performance review . Still, you can wait until after your supervisor tells you what a marvelous employee you are.
When your salary is below the market rate. Your employer will take your salary increase request more seriously if you’re currently paid below the market rate for someone in your position. Use resources like Payscale.com , Salary.com , and the Bureau of Labor Statistics (BLS) to see what a typical worker with your position in your geographical area receives as a salary.
When you’ve taken on more responsibilities. Even if your title hasn’t changed, if you’ve had a recent increase in your daily duties, that should be reflected in your compensation. This also applies to employees who have completed a probationary period in their position and were promised a change in status afterward.
When you’ve improved your skills or qualifications. If you’ve recently learned how to perform new functions that increase your value to the company, that creates a strong case for requesting a salary increase.
You should avoid including any complaints or coworkers’ salaries when writing your salary increase letter. Below are more things you should not include in your salary increase request letter:
Complaints. Look, nobody likes a whiny tone. If your letter sounds like it was written by a pouty child expressing little other than “it’s not fair, I want more,” then it’ll hurt your chances of getting a raise.
Coworker’s salary information. This is a letter about you, your performance, and your pay – don’t drag other people into it. It’s viewed as highly unprofessional and even downright rude to bring up someone else’s financial situation.
Your personal financial situation. We get that you might be going through some personal trouble with your finances, but that’s not a good reason to get a pay raise.
Company’s financial situation. We mentioned that it’s good to ask for a raise when your company is doing well, but that doesn’t mean you should include that fact in your salary increase letter.
How do I write a good salary increase letter?
You write a good salary increase letter by clearly stating the letter’s purpose, your reasons and justifications for your request, and what salary you’re asking for. Try to keep it concise, but including these details will help you make a stronger case.
What not to say when asking for a raise?
Don’t complain, mention your coworkers’ salaries, or talk about your personal financial needs when asking for a raise. You also shouldn’t mention the company’s financial position — it’s tacky to say, “I know you’re making plenty of money, so can I have some?”
Can I get fired for asking for a raise?
Yes, you can technically get fired for asking for a raise. There isn’t usually a law preventing employers from firing you for this reason. However, it’s very rare for companies to do this, as it’s not a good business practice.
What is a fair raise to ask for?
It’s fair to ask for a 10-20% raise. Make sure you can back up your request with plenty of reasons why you’re worth this money to the company, and be willing to negotiate.
How to ask for salary increment politely?
You should address your employer and show your gratitude for the opportunity of working for the company. You should also send it at the right time such as when the company is doing well or after you completed a big project. It’s also important to leave room for negotiation and then thank the reader again.
Lesa Edwards CEO, Exclusive Career Coaching
It is so important to do your homework–this letter MUST be about your contributions, achievements, and how your salary compares to the local market. You don’t want to talk about your personal situation (e.g. your financial obligations or the fact that your spouse is out of work); while important to you, these facts are irrelevant.
Julie Sliga Owner, Career Counselor at Panoramic PDX
Companies tediously research salaries and create pay structures that are competitive within the market range. They are not often transparent about that range.
Your company has done its research, now you have to do yours. You don’t want to overshoot, but you don’t want to sell yourself short, either.
I advise my clients to check several reliable sources that publish salary data and reflect honestly on their qualifications and experience to assess where they fall within that range.
Salaries in certain industries can vary widely depending on the individual’s local labor market–make sure you look at both local and national data.
U.S. Bureau of Labor Statistics – May 2022 State Occupational Employment and Wage Estimates
How useful was this post?
Click on a star to rate it!
Average rating / 5. Vote count:
No votes so far! Be the first to rate this post.
Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.
Recent Job Searches
- Registered Nurse Jobs Resume Location
- Truck Driver Jobs Resume Location
- Call Center Representative Jobs Resume Location
- Customer Service Representative Jobs Resume
- Delivery Driver Jobs Resume Location
- Warehouse Worker Jobs Resume Location
- Account Executive Jobs Resume Location
- Sales Associate Jobs Resume Location
- Licensed Practical Nurse Jobs Resume Location
- Company Driver Jobs Resume
Salary Vs. Hourly Pay: Key Differences
How Many Hours Can A Minor Work?
Salary Range: What Is It And How Does It Work?
Everything You Need To Know About Flexible Spending Accounts (With Examples)
- Career Advice >
- Get A Raise >
- Salary Increase Letter
How to Write a Letter Asking for a Raise (With Samples)
You’ve been plugging along at your job, picking up responsibilities, and rocking it for a while now—and even if you don’t have an annual review coming up for a while, maybe you feel like it’s time to start thinking about a raise. But unless you’re a seasoned negotiator, that may be no small task. If you don’t feel ready to sit down with your boss and talk it out, it’s best to start with a basic pay raise request letter or email to get the process started.
Why Put Your Salary Request in Writing?
Most negotiation tips are created with a face-to-face interaction in mind—how to use effective body language, how to use active listening strategies, and how to frame your verbal request. However, if you’re not quite at that stage yet, putting your request in writing gives you a chance to collect your strongest talking points (and spin them exactly how you want to) without having to worry about the ebb and flow of a negotiation conversation. It’s also a paper trail, for better or worse, which can help you later.
What to Include in Your Letter
A greeting and your background.
Always start with a friendly professional greeting and some background about your history in your job or with your company.
As you know, I’ve been with the company for two years now, and I find it to be a challenging and rewarding environment every day. I have become a crucial member of the marketing team, working on initiatives that have increased our productivity and improved our results.
Once you’ve set the tone, it’s time to touch on the specific achievements that you think merit a raise. You don’t need to go into great detail on each one—succinct, specific bullet points are the way to go. The letter shouldn’t be a long slog for the reader. Instead, think of it as a highlight reel.
In my time here, I have made significant contributions to the team’s success, including:
- Implementing a new SEO program that increased web traffic by 15%
- Improving social media response time by an average of 20 minutes
- Developing a promotional program that uses giveaways to increase brand awareness and customer engagement
Your clear request
Then tell ‘em what you came for: what you’re seeking, and why. When you’re writing this, be sure to stay focused on your own achievements and growth. It’s not about what your colleagues get or what you feel like you’re owed—it’s about building a case for your value to the company.
I’ve exceeded the goals that were set out for me when I was hired, and I believe that going above and beyond my existing role merits a pay raise of 5%. This is in line with the industry standard for someone of my experience in this kind of role, especially with the goals I’ve met and exceeded in my time here.
Again, this should be straight to the point. You should definitely have a number in mind, even if you don’t feel comfortable spelling it out as a starting point. Before you even start writing your request, do your research: check out sites like Salary.com or Glassdoor to see what people like you are making throughout the industry. If you make an unreasonable request, it could shut down your negotiation before it even really starts.
An plan to discuss in person
Next, having made your initial pitch, it’s time to start wrapping up your letter. Offer to set up some time to talk about this in person or ask to talk about it in a standard one-on-one meeting with your boss.
I look forward to speaking with you in more depth in our next monthly meeting and am excited about the projects we have on the horizon.
Your letter doesn’t have to be hyper-formal, especially if you have a fairly casual relationship with your boss. But it should always be direct, polite, and professional. Even if you’re buddies with your boss, now is not the time for jokes or sarcasm. This letter or email should show you at your career-best, and highlight you as a competent and productive professional.
Timing Your Letter Right
At the end of the day, asking for a raise often comes down to timing. Once you’ve written your letter, delivering it at the right time can be the difference between getting the bump in salary and not. Important considerations include the state and health of the business or if you’ve received positive feedback from your manager. Also, be mindful of how long it’s been since you were hired or since your last review—and if you have a review coming up, this could be a good time to ask.
By crafting a thoughtful letter and delivering it at the right time, you can set yourself up for success when asking for a raise. A letter can help set the tone for negotiations to come and help you pull your thoughts together to ensure that you’re in a good position to get the raise you deserve.
TheJobNetwork is here to help. We offer a variety of resources to help you search for jobs and develop your professional skills. Our job search advice can help you hone your resume and cover letter, and learn how to network effectively. So whether you’re just starting out on your career path or looking for a change, TheJobNetwork can help you take the next step.
You may also like
The 9 Worst Mistakes You Can Ever Make at Work
How to Find a Career That Will Give You a Sense of...
How to Control Your Bad Temper Before You Explode at...
5 Ways Online Job Searching Can Waste Your Time
About the author.
Kate Lopaze is a writer, editor, and digital publishing professional based in New York City. A graduate of the University of Connecticut and Emerson College with degrees in English and publishing, she is passionate about books, baseball, and pop culture (though not necessarily in that order), and lives in Brooklyn with her dog.