Blog > All about notes in PowerPoint Presentations

All about notes in PowerPoint Presentations

08.06.21   •  #powerpoint #tips.

Not only is a well-prepared PowerPoint presentation essential, but also a red thread and a fluent presentation. With the help of notes in PowerPoint, this is no longer a problem! In this blog post, we will not only explain how you can add powerpoint notes, but also how you can edit them and make good use of them during a presentation. We will also show you how to print out the notes and how to delete them again.

Inserting and editing notes in PowerPoint

  • First open your presentation.

insert notes

There are two ways you can print out the notes. With the slides or without.

presentation ppt with notes

Print notes with the slides

print notes out with the slides

Print notes without the slides

Using notes during a presentation.

presenter view

If you want to share your PowerPoint on Zoom without showing the audience your notes, there are several options. A very simple and straightforward option would be to simply print out your notes. If you have two monitors, PowerPoint will automatically set up the Presenter View for you. If you do not have a second screen, you only have to go to the three dots at the very bottom left during the presentation, there you can easily display the speaker view under "Speaker view".

Now, turn the tables! - Let your attendees take private notes

With the help of SlideLizard (a cool software for live audience interaction in PowerPoint), your participants can make private notes directly on their own smartphones during the presentation. These notes remain linked to the slides and at the end of the presentation, all participants receive their own notes via email. In addition, your audience can mark the most important slides with a star to make them easier to find again later. Moreover, with SlideLizard you can add live polls & quizzes directly in your PowerPoint. You can try SlideLizard for free today !

presentation ppt with notes

Deleting notes in PowerPoint

Of course, there is also the option of deleting the notes. You can delete them directly on the respective slides or you can delete them all at once. Proceed as follows:

delete the notes

Keyboard shortcuts for notes in PowerPoint

How can I add notes in PowerPoint?

To add notes in PowerPoint, go to "Notes" in the "View" tab or you can also insert notes via the status bar at the bottom right with just one click.

How do I print notes in PowerPoint?

Go to "Print" in the "File" tab. Then select "Notes pages" in the print layout instead of "Full page slides".

How can I use the notes in PowerPoint during my presentation?

In order to see your PowerPoint notes during your presentation, you must check the box "Use Presenter View" in the tab "Slide Show" beforehand. They will then be displayed automatically during your presentation.

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About the author.

presentation ppt with notes

Miriam Rapberger

Miriam supports SlideLizard in the area of marketing and design. There she uses her creativity for blog posts, among other things.

presentation ppt with notes

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Open educational resources (oer).

Open Educational Resources are free learning and teaching materials provided on the web. They have an open license (e.g., Creative Commons), which allows anyone to use and benefit from these resources.

Verbal Communication

Communication is verbal if it includes talking with other people. This can be face-to-face but also over the telephone or via Skype

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  1. Start the presentation and see your notes in Presenter view

    Start the presentation and see your notes in Presenter view Using Presenter view is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while only the slides themselves appear on the screen that your audience sees (like a larger screen you're projecting to). Windows macOS

  2. Add speaker notes to your slides

    PowerPoint Help & Training Present slideshows Add speaker notes to your slides Next: Add speaker notes to your slides When you're creating a presentation, you can add speaker notes to refer to later while delivering the slide show in front of an audience. Windows macOS Web

  3. How to Use Speaker Notes in PowerPoint

    To print the speaker notes of your presentation, first select the "File" tab in the Ribbon. In the pane on left, select the "Print" button. In the "Settings" group, select the option that says "Full Page Slides.". A drop-down menu will appear. Here, select "Notes Pages" in the "Print Layout" group. Finally, click "Print.".

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    First, select the Slide Show tab in the PowerPoint ribbon In the Set Up section, click the check box for Presenter View Enter Presentation Mode! You should see your presentation on one screen (such as your projector) and your notes displayed on the other screen (such as your laptop).

  5. Add speaker notes in PowerPoint

    PowerPoint training Present slideshows Add speaker notes Try it! Add speaker notes to help you remember what to say when you present. You can see your notes on your computer, but your audience only sees your slides. Add speaker notes Select Notes below the slide. Type your notes. Select Notes if you want to hide your speaker notes.

  6. How to Read Notes While Presenting PowerPoint Slides

    How to Read Notes While Presenting PowerPoint Slides Here's a quick hack that shows you how to read notes while presenting PowerPoint slides live during a webinar or meeting. This is a setup I use to present to an audience when I need to rely on speaker notes (without having anyone see my notes).

  7. How to add Speaker Notes in PowerPoint

    Speaker notes in PowerPoint can be a lifesaver for presenters who need a quick reference during their talk. Instead of struggling to remember key points or losing your place during a presentation, you can have your notes right in front of you.

  8. How to add notes to your Microsoft PowerPoint slides

    Step 1: Go to the View tab and choose either Normal or Outline View. This allows you to see your slide along with the note you plan to add. If you're wondering how to add a note in PowerPoint...

  9. How to Add Notes to Your Microsoft PowerPoint Slides

    1. Launch your PowerPoint presentation. 2. Go to the "View" tab in the toolbar at the top of the screen. 3. Choose "Normal" view on the far left of the toolbar if it isn't already selected. You...

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    Quick Summary: How to Add Speaker Notes. From the View tab, select Normal View. Select the slide thumbnail for the slide you want to add speaker notes to. The notes pane will appear below your current slide. Select Click to Add Notes and begin typing and adding notes. If you're going to hide the notes page, select the Notes button on the ...

  11. Create and print notes pages

    Use the notes pane in Normal view to write notes about your slides. ... To add art, such as a shape or picture, or to format all the notes pages in your presentation, change the Notes Master. For example, to put a company logo or other piece of art on all notes pages, add the art to the Notes Master. Or, if you want to change the font style for ...

  12. How to add speaker notes in PowerPoint

    When you're creating a presentation in PowerPoint, you can add speaker notes to refer to later while delivering the slide show in front of an audience. Learn...

  13. How to Add Speaker Notes in PowerPoint? A Quick Guide with ...

    On the View tab of the ribbon, in the Show group, select Notes. The pane appears across the bottom portion of the PowerPoint window, with the cursor blinking, ready for you to begin typing. Also, you can add speaker notes in PowerPoint by clicking the Notes option at the bottom of the slide to open the notes pane.

  14. Present on multiple monitors (and view speaker notes privately)

    Windows 8: Right-click the Windows Start button, click Control Panel > Display > Adjust resolution. In the Multiple displays list, click Extend these displays. Select the monitor on which you want to view your speaker notes, and click Make this my main display.

  15. Format text in the Notes pane

    Presenter View shows your notes on the right side of your screen as you present. You see the notes, but your audience only sees your slides. In Presenter View, you can increase or decrease the size of the text in the Notes box. On the Slide Show tab, ensure that Use Presenter View is selected.

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  17. Print speaker notes

    Print and present Prepare and present Print speaker notes Print speaker notes PowerPoint for Microsoft 365 PowerPoint 2021 PowerPoint 2019 More... You can print your speaker notes, with or without thumbnail images of the corresponding slides, and hand them out to your audience to view after your presentation. Print notes pages with slide thumbnails

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    Open your presentation. Click on the slide to which you want to add notes. Click on the "Notes" button in the toolbar. 2. Add notes. Click on the "Click to add notes" section underneath the slide. Type whatever information you want into this section and press "Enter" whenever you want to create a new line.

  19. Managing your Presentation Notes

    Most presentation packages, including PowerPoint, have an option to create a page of 'Slide Notes'. ... Mind maps are used to generate, visualize, structure, and classify ideas, and can be used as notes to aid a presentation. The advantages of using a mind map are similar to those of using keywords on cue words but it is easier to ...

  20. Print slides with or without speaker notes

    Click File > Print. Under Settings, click the second box (which defaults to say Full Page Slides ), then under Print Layout, click Notes Pages. Notes Pages prints one slide per page, with speaker notes below. The Preview Pane shows you what each layout option looks like.

  21. How to Print a PowerPoint with Notes

    Open your PowerPoint presentation and go to File > Print. In the Layout drop-down box below the Slides text box, pick "Notes Pages." You'll see the preview on the right with the slide at the top of the page and your notes below. You can use the arrows at the bottom to review each page if you like.

  22. Insert PowerPoint Notes: Quick and Easy!

    Delete PowerPoint Notes. Deleting PowerPoint notes is just as easy as creating and editing them.You can either remove individual notes from a particular slide, or delete all your notes in one go.. To do this, first open the presentation, making sure that it's saved to date, and click on File from the menu, to get the backstage view. Click on Info, Check for issues, then Inspect document.

  23. Print your PowerPoint slides, handouts, or notes

    In PowerPoint, you can print your slides, your speaker notes, and create handouts for your audience. Windows macOS Web Print your presentation Select File > Print. For Printer, select the printer you want to print to. For Settings, select the options you want:

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    Follow these steps to print from your browser: Open the presentation in PowerPoint Online. Open the first slide that has notes. Make sure Notes is selected in the View tab. Select Print from the drop-down menu specific to your browser (ex. in Chrome and Microsoft Edge, choose the three dots on the right). Select Print Preview.

  25. How to print a PowerPoint presentation with notes

    Step 4: Step 5: Step 7: Step 1: , sign in, and open your presentation. In the small pop-up window, select. , check out Microsoft's implementation of real-time closed captioning. Best Microsoft ...

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