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How To Write A Cover Letter For A Government Job (With Examples)

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Wondering how to write an application letter for government employment that puts you ahead of other candidates? When you’re writing an application letter for the government (any branch), the pressure can feel extremely intense.

This article will explain how to write and tailor your cover letter for government positions. We’ll also provide a template and an example government job cover letter for you to use as a reference, and tips on how to add extra umph to your letter.

Key Takeaways

The most important first step in how to write application letter for a job of any kind is to research the job and organization you’re applying to.

Tailoring your cover letter to the government job you’re applying to will help improve your chances of getting to the second round of application reviews.

You should describe your qualifications as well as your passion for the position in your cover letter.

How to Write a Cover Letter for a Government Job

Application letter for government employment: how to

Cover letter for government job example, why it’s important to tailor your cover letter for government jobs, tips for writing a cover letter for a government job, government job cover letter faq.

Consider the following guidelines when tailoring your cover letter for a government position:

Firstly, research the agency. Every government agency has a different set of mission values and current programs.

Aligning your mindset and goals with those of the agency in your cover letter will improve your chances of receiving an interview .

Refrain from targeting your cover letter towards any particular agency program unless the job listing specifies that’s what you’ll be working on.

Secondly, understand the entire job listing before applying. Missing even a single job requirement when applying for a government position can be disastrous.

Third off, be specific. Rather than vaguely describing your experience , make sure to use numbers and statistics to explain your achievements’ exact results.

Lastly, Be brief. Just as is the case in the private sector, hiring managers will spend very little time reading over your government job cover letter.

Use succinct wording and make sure only to include highly relevant experiences, or you’ll risk the recruiter skimming over key information.

If an individual referred you, either mention them briefly or attach an entirely separate reference letter .

What to include in your government job cover letter

Your cover letter should be composed of the following sections:

First, Header. You should start your cover letter for government job formally, with your contact information, the recipient’s information, and the current date.

Your information should include your name, contact number, and email address.

Second, Introduction. Make sure to address the hiring manager with their appropriate title.

If you’re unable to find the hiring manager’s name , then use a generic professional greeting such as “Dear Hiring Manager” or “Dear Sir or Madam.”

Professional experience. Give a brief overview of your qualifications, skills , and experiences as a professional.

Ensure that every item you mention directly addresses the essential requirements and duties stated in the job listing.

Finally, conclusion. Thank the reader of your government cover letter for their time and consideration and reiterate your interest in the position. Express your interest in a way that invites follow-up action on the part of the recruiter.

A government job cover letter example ending may look like the following,

“I would love to discuss with you further how my lengthy experience and abilities could add value to the projects your agency is working on, such as the “Housing For All Initiative.”

To help you see what your cover letter should look like, we’ve included a template and example letter for you to refer to.

Cover letter template for government jobs

Refrain from simply substituting your details directly into the following template.

Instead, observe how the cover letter is structured and incorporates critical elements. Use this knowledge to draft your own document.

[Your full name] [Your phone number] [Your email address] [Current date] [Hiring manager’s full name] [Hiring manager’s mailing address ] Dear [Hiring manager’s full name], I am writing to convey my interest in the [target position] in the [target government agency]. [Align your personal values/objectives to those of the agency.] I believe my [number of years] of experience as a [relevant position] has given me the [key skills] to further your agency’s goal to [agency goal that you strongly relate to]. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: [Key qualification from job listing #1] [Key qualification from job listing #2] [Key qualification from job listing #3] [Previous professional experience that proves you meet qualification #1] [Previous professional experience that proves you meet qualification #2] [Previous professional experience that proves you meet qualification #3] I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my extensive experience could greatly contribute to programs your agency is working on, such as [example of agency’s programs]. [sign off]

Cover letter for municipality job example

Caleb Smith 888 555 9252 [email protected] March 19, 2020 David Helm U.S. Department of Housing and Urban Development 451 7th Street. SW Washington , DC 20410 Dear David Helm, I am writing to convey my interest in the program analyst position in the U.S. Department of Housing and Urban Development. Amidst the economic havoc caused by the coronavirus, I feel compelled to use my expertise to aid those struggling to find shelter. I believe my 12 years of experience as a program analyst has given me the management and technical expertise to further your agency’s goal to improve the quality of housing available to Americans. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: Management analysis Team leadership Regulatory compliance During my time as a senior program analyst at TechX, I designed, developed, and supported live-use applications that were utilized by over 80,000 people. I also spearheaded management analyses that identified and performed process enhancements that improved operational efficiency by up to 23%. At TechX, I also oversaw multiple teams composed of members from completely different departments and backgrounds. I used my interpersonal and problem-solving skills to maintain team cohesion, which led us to exceed all project deadlines and expectations given to us over a five-year period. I also developed programs for multiple organizations to analyze their operational procedures for regulatory compliance and generate monthly reports. In one case, I saved the company $124,000 in legal fees through early detection of non-compliant business processes. I averaged an increase in policy compliance by 35%. I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my experience could greatly contribute to the programs your agency is working on, such as the “Housing For All Initiative.” Sincerely, Caleb Smith

It’s essential to tweak your cover letter before applying to a government job for a few key reasons:

Stringent minimum requirements. The requirements stated in job listings for private-sector jobs aren’t always absolute.

Recruiters are given the discretion to hire impressive candidates who can compensate for any requirements they miss.

Government jobs differ in this respect, as many criteria are set in stone. You need to emphasize that you meet these base requirements in your cover letter to ensure that your application isn’t automatically dismissed.

KSA keywords. When applying to a government job, applicant tracking software (ATS) will parse your application for the presence of certain knowledge, ability, and skill (KSA) keywords.

Importance of eligibility. Rules and algorithms tightly govern the hiring process for government positions.

Competition. Cover letters aren’t always required for government jobs. However, there are likely many candidates possessing similar qualifications or even internal references .

Not only does a cover letter allow you to expand on your qualifications and cite experiences to support them, but it also gives you a chance to align your values with those of the agency.

This personalized touch helps you stand out from the crowd .

Here are a few tips for making your cover letter really shine:

Show your enthusiasm. Hiring managers don’t just want to see how you’re qualified for the job, they want to see your passion for the position and company as well.

Match your cover letter and resume headers. This shows readers that your documents go together when they’re in a big stack of applications. It also looks professional and polished.

Include a call to action. Close your letter by explaining what you want to happen after the hiring manager reads your cover letter. This could be requesting to discuss the position further, offering to tell them more about your qualifications, or simply inviting them to contact you for more information.

Thank the reader. Add a sentence to your closing paragraph thanking the reader for their time. This ends the letter on a positive note and furthers the good rapport you’re building.

Proofread, proofread, proofread. Never submit a cover letter without checking it over for grammatical errors. If you can, have someone else look over your letter for typos or confusing sentences, but at the least, you should read it out loud to yourself and run it through a grammar check on your computer.

Why is a cover letter important when applying for a government job?

A cover letter for a government job serves as an introduction to your application, allowing you to highlight your qualifications, skills, and experiences that make you a suitable candidate. It offers a personalized touch, demonstrating your genuine interest in the role and organization, which can set you apart from other applicants.

What should I include in my cover letter for a government job?

As we’ve discussed, your cover letter should start with a professional header containing your contact details and the recipient’s information. Begin with a salutation, followed by an engaging opening paragraph that introduces yourself and the specific job you’re applying for.

Highlight your relevant qualifications, experience, and accomplishments in the body of the letter. Make sure to address the key selection criteria mentioned in the job posting. Conclude with a strong closing paragraph expressing your enthusiasm for the position and your readiness for an interview.

Should I use a formal tone in my government job cover letter?

Yes, a formal and professional tone is essential for a government job cover letter. Avoid using slang, contractions, or overly casual language. Your writing should be clear, concise, and focused on showcasing your skills and qualifications. Use proper salutations and follow standard business letter formatting. This demonstrates your respect for the application process and your potential future employer.

Remember, a well-crafted cover letter can greatly enhance your chances of landing a government job interview. Take the time to research, tailor your content, and present yourself in a compelling and professional manner.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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application letter for government employment sample

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Government cover letter example

Stable, high-paying, secure and abundant, government jobs are highly coveted. From the federal to the state to the local level, government jobs are numerous and relatively recession-proof. This writing guide will walk you through the steps necessary to write a government cover letter that will help put you on the path to one of these sought-after jobs.

What we’ll discuss in this guide, along with our government cover letter example:

The best format for a government cover letter
The six components of a successful cover letter
Common mistakes you need to avoid

Resume.io is a leading global provider of job-search advice, and you can find a lot more tips in our 125+ occupation-specific cover letter examples and writing guides.

Best format for a government cover letter

To format a government cover letter properly, first you need to get the structure right. Cover letters should be one page only, and must include five essential elements:

The greeting / salutation
The cover letter intro
The middle paragraphs (body of the letter)
The ending paragraph of your cover letter (conclusion and call-to-action)

Aside from the basic structure, proper formatting also includes issues of design and layout. Your cover letter should look as good as it reads. This means choosing a professional font, including adequate margins and leaving enough white space so your page doesn’t look too packed. More formatting advice can be found in our comprehensive guide to cover letter writing.

Here’s a government cover letter example that you might use as inspiration for your own:

Dear Mr. Kallteith,

Fluency in four Asian languages has ensured me a varied career, both in commercial and governmental settings. I spent ten years working with the U.S. Government as an attache in Hong Kong and upon my move back to Washington, I am seeking employment in the state department as an interpreter and translator.

I have high-level bilateral interpreting experience, have participated in over 40 missions and trade visits to the Far East and am deeply aware of the cultural issues that sometimes occur in U.S. – Far East communication. I help to fill in the gaps of what has not been said in sometimes overly-formal diplomatic language. I won an award for my transcreation work of the recent cultural roadmap strategy and have translated over 750,000 words of government documents and correspondence.

My background prior to my translation career was in PR, so I am used to analyzing press releases, writing succinct analytical texts and using the fewest words possible to convey the desired message. I know that NGO outreach is a key activity for your near-term strategy, and my previous work for a number of Taiwanese NGOs on their international communications teams will stand me in good stead with that activity. My PR role offered a deeper insight into the cultural norms of the region and continues to offer a background to my simultaneous interpreting work.

My previous boss is currently working in the department and is happy to offer an internal recommendation. She alerted me to the possibility of the role, and I would be delighted to come in for an interview to find out more.

Sarah Galterley

There’s a vast variety of government jobs out there, but whatever your specialty, take some time to review other cover letter samples and writing guides for your specialization:

Federal cover letter sample
Administration cover letter sample
Internship cover letter example

Cover letter header

The cover letter header, which used to be known as a letterhead, is the section at the top where you put your name, occupation, address, phone number and email. Do not include a photo, at least for U.S. government jobs, as the government’s own guidelines instruct applicants to leave photos out .

You can save a lot of time – and sidestep potential formatting errors – by using a professionally designed cover letter template as a framework for your header.

Cover letter greeting

The ideal greeting for a government cover letter addresses the appropriate hiring manager by name: Dear Mr. White, Dear Ms. Greene, etc. Many job listings will not tell you the name of the hiring manager, but it’s always a good idea to try to find out if possible.

Especially in government applications, you may not know who to address. If it’s not possible, then go with a generic greeting like “Dear Hiring Manager.”

Here’s a greeting from our adaptable cover letter example:

Cover letter introduction

The introduction of your government cover letter should get off to a strong start, making a compelling opening case for your candidacy. Your first paragraph may briefly mention your experience, education, training and/or special skills – whatever your most impressive qualifications are.

Avoid flabby language or cliches, and try to hook the reader immediately so that s/he keeps reading. See our sample cover letter introduction below.

Cover letter middle part (body)

The middle part of your government cover letter, known as the body, needs to provide the “meat and potatoes” of your case. If you have experience in your field, lead with that – not just mentioning where you’ve worked before, but how you brought value to your previous roles.

Be specific, using facts and figures where possible. Consider relating a brief anecdote about how you solved a thorny problem in a past job. If your educational credentials are impressive, or if you have certifications that are important in your field, mention those here as well.

Also, try to say something here about why you want this particular job and not just any job. And try to focus on the employer’s needs, not your own, by showing how your contribution will benefit the agency to which you’re applying. See the cover letter sample below for ideas on how to craft a strong body for your letter.

In closing: How to conclude a government cover letter

Your government cover letter conclusion should remind the agency of the key qualities that will make you an excellent hire. It should also include a call to action – you want the recipient to do something as a result of your letter, not just set it aside.

Let the reader know that you look forward to a response and that you’re always available for an interview or even an informal talk on the phone.

Close with “Sincerely,” “All my best” or another appropriate sign-off. Add a space below that and type your name. Here’s an acceptable conclusion from our government cover letter sample:

Key takeaways

You can’t afford to make any typos or other writing mistakes in your cover letter, so proofread carefully or find an editor to review it.
Do not send the same cover letter to all employers. Target each employer specifically, addressing its needs and showing how you will help with its mission.
Avoid unattractive design and improper formatting. Check out the cover letter sample above for ideas on how to create a great layout, that way you can build your own cover letter.

Free professionally designed templates

Professional Government Cover Letter Examples for 2024

Your government cover letter must immediately highlight your dedication to public service. It is essential to convey your understanding of the department's objectives. Demonstrate your ability to address the unique challenges faced by the government. Clearly showcase your relevant experience and skills that align with the job's responsibilities.

Cover Letter Guide

Government Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Government Cover Letter

Key Takeaways

Starting your government job application can be daunting, especially when you realize a cover letter is required. Crafting a cover letter that stands out is about more than rehashing your resume; it's your chance to share a defining professional achievement in a compelling narrative. Striking the right balance between formality and originality, while keeping it concise, can be tricky. Here's how to convey your story effectively within the one-page limit, avoiding the usual clichés.

Including all the must-have paragraphs in your structure for an excellent first impression;
Learning how to write individual sections from industry-leading cover letter examples;
Selecting the best accomplishment to tell an interesting and authority-building professional story;
Introducing your profile with personality, while meeting industry standards.

And, if you want to save some time, drag and drop your government resume into Enhancv's AI, which will assess your profile and write your job-winning cover letter for you.

If the government isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

Government resume guide and example
Customs Broker cover letter example
Grant Writer cover letter example
Policy Analyst cover letter example
Canvasser cover letter example
Regulatory Affairs cover letter example
Federal cover letter example
Military cover letter example

Government cover letter example

SAMUEL MOORE

Dallas, Texas

+1-(234)-555-1234

[email protected]

Demonstrating a clear alignment between the applicant's experience and the organization's focus can enhance the relevance of the application. For instance, highlighting experience in policy analysis and stakeholder engagement conveys the applicability of skills to the economic development focus of the hiring organization.
Providing specific examples of past achievements, like influencing pivotal policy decisions and authoring policy briefs that led to economic initiatives, showcases the applicant's capabilities and provides tangible evidence of their competence and success.
Expressing a strong familiarity and admiration for the hiring organization's work shows the applicant has done their research and is genuinely interested in contributing to its missions — in this case, noting the organization's use of data-driven insights for policymaking.

What should your government cover letter look like - formatting and organizing your information

Have you ever wondered what are the must-have sections you need to include in your government cover letter? Our builder sets those up for you with:

Header - dedicated to your contact information, the role you're applying for, and the date (don't forget to include your name);
Greeting and opening paragraph - to create a personalized and memorable experience for recruiters;
Body paragraph - emphasizing your skill set and knowledge that aligns with the role and helps you to stand out;
Closing paragraph - leaving a great impression and ending with an optional signature.

Use a cover letter template to discover the best formatting for your government cover letter: that is single-spaced paragraphs and wrapping your content in a one-inch margin.

Ensure that both your resume and government cover letter are in the same font . Stand apart from the crowd by using modern, yet simple fonts, like Chivo and Rubik, instead of the overused Arial and Times New Roman.

Did you know that the Applicant Tracker System (or ATS) won't be assessing your government cover letter? Instead, submit your profile in PDF to recruiters to keep the same formatting and the design intact.

The top sections on a government cover letter

Header: Include your contact information, date, and the employer's contact information, which demonstrates professionalism and makes it easy for the recruiter to contact you for follow-up.
Opening Greeting: Address the letter to a specific individual if possible, showing respect and a personal touch rather than using a generic salutation.
Introduction: Briefly state the position you are applying for and mention how you learned about the opportunity, which helps the recruiter quickly identify the job in question and the source of your application.
Body: Highlight relevant skills, experience, and achievements that specifically tie to the requirements of the government role, demonstrating that you have done your research and understand what the job entails.
Closing: Express your enthusiasm for the opportunity to serve in a public capacity, reiterate your suitability for the role, and politely invite further discussion, showing your commitment to the position and eagerness to move forward in the selection process.

Key qualities recruiters search for in a candidate’s cover letter

Understanding of public policies and legislative processes: Important to navigate and influence policy direction, ensuring the work aligns with legislative requirements and strategic government objectives.

Knowledge of government protocols and procedures: Essential for efficiently navigating the bureaucracies and understanding the unique operational dynamics of the public sector.

Strong commitment to public service and ethics: Recruiters look for a genuine interest in serving the public interest and the ability to uphold high ethical standards, prioritizing the common good over personal gain.

Exceptional written and verbal communication skills: Critical for drafting clear and concise government documentation, policy briefs, and for effectively communicating with various stakeholders, including the public and government officials.

Experience in stakeholder and community engagement: Shows the ability to consult with and involve multiple parties, facilitating collaboration and building consensus on government initiatives.

Proven problem-solving and analytical abilities: Necessary for developing solutions to complex public sector challenges and for informed decision-making based on careful analysis and evidence.

Kick off your government cover letter: the salutation or greeting

When writing your government cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your government cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

Dear Mr./Ms. [Last Name],
Dear Hiring Manager,
Dear [Job Title] Hiring Committee,
Dear [Department Name] Team,
Dear Director [Last Name],
Dear [Job Title] Search Committee,

Get creative with your government cover letter introduction

Recruiters are going to assess plenty of candidate profiles for the role. Thus, anything you do to stand out will win you brownie points.

Use your government cover letter introduction to share something memorable about your experience .

But before you go down the rabbit hole of creativity and humor, align your message with the company culture.

For example, if you are applying for a role in some startup, use those first two sentences to tell a funny story (about your experience) to quickly connect with the recruiter.

The middle or body of your government cover letter body: a great instrument to tell a story

Now that you've set the right tone with the greeting and introduction of your government cover letter, it's time to get down to business .

Hear us out, the body of your government cover letter is the best storytelling instrument you have, in your job-hunting arsenal.

Writing the next three to six paragraphs, take the time to reassess the advert to discover job-crucial requirements.

Next, choose one accomplishment that covers those key skills and talents.

Use precisely that achievement to tell an exciting story of how you match the ideal candidate profile.

In the undertones of your story or government cover letter body, hint at the difference you'd make and sell your application as the perfect one for the job.

Time to wrap up your government cover letter

Writing the closing paragraph of your government cover letter is just as important as the salutation.

You have to make it personalized to the job advert and recruiter.

Experienced professionals advise candidates to end with a request or reminder for follow-up. Write that you're grateful for the opportunity, and, at the same time, hint that you're available for the next steps of the process.

Otherwise, you could also conclude your government cover letter by facing the future. How do you see yourself, as part of the team? In particular, how would you settle in your new role in the first six months to a year?

Which story should you tell in your government cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your government cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your government cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Writing your government cover letter has never been easier, so remember to:

Select a government cover letter template that automatically meets industry formatting (e.g. has one-inch margins, is single-spaced, is in PDF, etc.);
Make your government cover letter personal by mentioning the recruiters' first or last name;
Within the introduction, describe what you like best about the company in no more than two sentences;
Use your government cover letter body to tell a story of your greatest achievement, backed up by job-relevant skills and technologies;
If you have no professional experience, be honest about it in your government cover letter, but also write about your unique talents.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

Content tailored to the job posting you're applying for
ChatGPT model specifically trained by Enhancv
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What Should A Cover Letter Say? Here's What You Need to Know

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A Complete Writing Guide for Government Job Cover Letter [+ Examples & Tips]

A cover letter is an essential element of a job application package. Whether it be for a position in the private sector or public service, a cover letter can mean the difference between landing a job and being rejected!

Entering public service is a gratifying and exciting career path, and a well-written cover letter is required when applying for a government job. A strong public service cover letter elevates your resume and provides key information that can be vital for your employment!

Are you looking to take the first steps to serve your country? If so, you need an exceptional government cover letter to go alongside your application. This article will break down the parts of a cover letter for a government job, and will provide everything you need to know to write a cover letter that will land you in the civil service job of your dreams!

Table of Contents:

How to Write a Cover Letter for a Government Job

Cover letter example for government jobs, tips for writing a cover letter for federal job.

Writing a cover letter to apply for a government job is a multi-step process. Every cover letter should tell a narrative or story, and your cover letter for a government position should depict the development of your skills and character, and show that you have the potential to succeed in the position you are applying for. This section will outline the steps that one should take when writing a cover letter for a government position.

Step 1: Read the job posting carefully

The first step to an exemplary cover letter for a government position, as with any other, begins before you write a word! Prior to writing your government job cover letter, read the job posting and become intimately aware of the exact roles that your position will require.

Government offices seek candidates who are professionally competent and highly skilled. Before writing your cover letter for the government position, ensure that your skills, qualifications, and experiences are aligned with that listed on the job posting!

Step 2: Research the government agency you are applying for

The next step in the preparation to write your government position cover letter is to familiarize yourself with the government agency you are applying to join. You should understand the mission and values of the agency, as well as the scope of its operations. Bear in mind that your government cover letter must reflect your knowledge on these matters, so discovering what and where your interests lay is important as well.

Agencies look for candidates whose mindsets and ideals align with their own. Your public service cover letter should reflect and communicate this to best draw the attention of the recruiter reading!

Step 3: Write a complete cover letter header

It is finally time to put pen to paper (or fingers to keyboard) and begin writing your cover letter for the government position you want to apply for! The first section of your government cover letter should be, like all others, the cover letter header. Cover letters for government positions follow the standard cover letter format .

Here is a template of a cover letter header that you can use as a reference to write your own government position cover letter.

[Your Name] [Your position] [Your address] [Your telephone number] [Your email address]

[Name of Hiring Manager] [Job title] [Government office address]

Dear [Mr./Ms./Mrs.][Hiring Manager’s name] ,

📚Further reading: Should You Use “To Whom It May Concern” for Cover Letter Salutations?

Step 4: Introduce yourself and mention your reason for writing

In the opening paragraph of your government position cover letter, you should endeavor to make a good first impression. Introduce yourself and your motivation for writing. The recruiter reading your government position cover letter may choose whether to continue reading simply based on the first paragraph, so being memorable is important!

💡Pro tip: A great way to open a cover letter for a government job is by briefly mentioning your experience and how it ties into your candidacy for the position you are applying for.

Here is a template of an introductory paragraph for a cover letter for a public service position that you can use as a guide to writing your own:

I am writing to formally express my interest in the [Job position] at the [Government office] as the position appears perfectly aligned with my personal and professional developmental goals. For years, I have dreamed of being able to serve my country in any capacity. As an experienced professional working in [field of expertise] for [years of experience] , I believe I can apply my skills and qualifications to add immediate value to the [Government office] .

Step 5: Explain the qualifications that make you a great candidate

Moving on to the body paragraph of your government job cover letter. This section of your government position cover letter is where you truly sell yourself. Elaborate on your qualifications, skills, and experiences and prove to the recruiter that you would be an asset and valuable addition to the agency.

Importantly, avoid arbitrarily including experiences in your government job cover letter. Rather, focus on relevant experiences and skills that can be directly applied to both impress the recruiter and excel in the position you are applying to!

Finally, avoid beating around the bush when writing your government position cover letter! Cover letters should be brief - no more than a page - as recruiters have hundreds, even thousands of letters to read. If your letter does not hit the mark immediately or is too long, it will be skipped.

Here is a template that you can use as a guide to writing the body section of your public service cover letter:

I hold a [most recent degree in a relevant area] . Throughout my studies and professional career, I have maintained the highest standards of [soft skills] , the extent of which can be measured by my key accomplishments over the years:

[2-3 relevant key accomplishments that demonstrate your competence]

I believe that my [2-3 soft skills] , coupled with my knowledge of [1-2 hard skills] make me a competitive candidate that can meet and exceed the demands of the [Job title] .

Step 6: Reemphasize your genuine interest in the role and your motivation

Your government position cover letter should aim to emphasize your genuine interest in the position you are applying for! As you prepare to end your civil service cover letter, ensure that you express your genuine interest in the position and drive home that your application stems from a vested interest in public service.

While the origin of your interest is highly personal, you can use this template as a guide to writing this section of your federal cover letter:

My passion for public service has impacted and influenced every academic and professional decision I have made in the last decade. I wish to [state what you want to achieve through the position you are applying for] .

Step 7: Close with an invitation and give your contact details

And now we come to the end of your civil service cover letter. Appropriately end your government cover letter by first thanking the recruiter for taking their valuable time in reading your cover letter. Then, be proactive in including a strong call to action indicating your enthusiasm for the position and furthering the application process.

At this stage in your government cover letter, it could be a good idea to include your contact information. This is for the sake of the recruiter who, by this point, would have decided whether or not you are a viable candidate for the position. Having your contact information at the end of your government cover letter makes it more convenient for them to file your information away for later use!

Here is a template of how you can include your contact information in your government position cover letter:

Thank you for your evaluation and consideration. Please take a moment to review my attached resume and recommendations. I can be contacted at any time via telephone [telephone number] or email [email address] should the need for further clarification or documentation arise. I look forward to sitting with you to fully discuss how I can apply my [knowledge in relevant topics] to best fulfill the demands of the [Job title] .

Here is an example of a general government cover letter to give you an idea of its format in practice:

Application Letter for Government Employment

Adam Sunders Political Analyst 123 Road, Wi 12345 (123) 123-456-7890 [email protected]

September 16th, 2022

Paul Greyson Recruiting Officer State Department 2201 C St NW, Washington, DC 20520

Dear Mr. Greyson,

I am writing to express my interest in the Political Analyst Position at the State Department as the position appears to be perfectly aligned with my personal and professional goals and interests. As an experienced professional with an expertise concentration in Southeast Asian Politics, I have long dreamed of serving my country and working toward expanding US foreign policy. I believe that my skills and qualifications make me an ideal candidate for the Associate Analyst position.

With 7 years of experience as a political commentator for CNN and other media houses, and a doctorate in Southeast Asian political development, my education and professional experiences have laid the groundwork for my meticulous attention to detail, a results-driven work ethic, and a burning desire to apply my skills to serve my country. My career can be highlighted by my key accomplishments:

Authored a book on the PRC Belt and Road Initiative, which sold over 200,000 copies in the US
Provided political commentary for major US media houses, and presented keynote presentations on Indo-Pacific politics and its relevance to US foreign policy objectives

Thank you for your time and evaluation. Please take a moment to review my attached resume and references. I can be contacted at any time via my email [email protected] should the need for any supplemental documentation or clarification arise. I look forward to sitting down with you to discuss in further detail how my concentration in Southeast Asian politics can help propel US policy in the region.

Sincerely, Adam Sunders

Now that you know the government position cover letter format, let’s go over some tips for writing a stunning federal cover letter.

Tip 1: Include specific information

While it is generally a good exercise to have a general format cover letter, ensure that you tailor your cover letter to the government position and government office you are applying to. This includes the desired skills, experience level, and qualifications for the position.

For example, imagine you are writing a cover letter for a government office position at the Foreign Service and the Department of Education. You (luckily) possess the necessary skills for each one. However, when you apply you include the skills needed for the Department of Education in your Foreign Service cover letter. Disaster, right? Such a mistake can cost you your job!

Tip 2: Follow the descriptions written in the job post

When writing your government position cover letter, the information included in the job listing is gold! You will find everything you need to know about the position you are applying for and the essential information you will need when writing your government job cover letter. This information includes, but is not limited to, the desired skills, experience level, and qualifications; the address and contact information of the government office/recruiter; and the deadlines and application stages that need to be met and passed.

Tip 3: Use the correct file format

As a rule of thumb, you should submit any formal document in the .pdf format; a cover letter for a government position is no exception. Submitting your civil service cover letter as a .pdf reduces the possibility that it will be tampered with, and ensures that there will be no changes in format/printing when it is received and processed by the recruiter.

Tip 4: Use appropriate text formatting

Your cover letter for a government position should follow the standard cover letter format. This includes a professional font and font size (11-12 pt. Times New Roman is best), and one-inch margins around the page.

📚Further reading: 10 Best Resume Fonts for ATS-friendly Resumes (Correct Font Size, Type, Style)

Tip 5: Create a draft, edit and proofread

Thoroughly proofread, revise, and edit your government cover letter as many times as necessary. Oftentimes, it is difficult to find your own mistakes, so asking someone to help you read and critique your cover letter could be beneficial! Whatever you choose, ensure that the final public service cover letter you submit is error-free and is written in the correct tone and format.

📚Further reading: Federal Resume Guide with Examples

And that’s that! You should, at this point, be well on your way to writing the government cover letter that is sure to land you the job of your dreams! Public service is a career of dedication and sacrifice; your government position cover letter should reflect your eagerness and enthusiasm to tackle your country’s problems head-on and be the solution to the problems people face!

When writing your public service cover letter, remember to keep these points in mind:

A cover letter for a government position should keep with the appropriate cover letter text and body format, maintain a suitable tone, and properly reflect the qualities that are desired by the office you are applying to.
Brevity is important. Your civil service cover should express all necessary ideas within one page, as to not over-burden the recruiter reading your letter!
Consider the position and agency/office you are applying for. The same position in a different office may have completely different obligations, so study up on the government position before writing your cover letter!

With Cake, an online resume builder , we provide you with hundreds of free resume templates and various resume format examples that help showcase the best you. Landing your dream job will be a piece of cake!

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--- Originally written by Alexander Coye ---

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7 Best Cover Letter For Government Job Samples

A good cover letter can make all the difference when you’re applying for a government job. After all, the competition can be fierce, and you’ll need to take every opportunity to stand out from the crowd. Fortunately, we’ve got you covered. In this article, we’ll share seven of the best cover letter samples for government jobs. From entry-level positions to senior leadership roles, we’ve got you covered. So what are you waiting for? Start writing those letters and landing those government jobs!

How To Write a Cover Letter For a Government Job?

When applying for a government job, it is important to have a well-written cover letter. Your cover letter should highlight your skills and experience, as well as your commitment to public service. To help you get started, we’ve gathered seven of the best cover letter samples for government jobs.

The first sample is from a recent college graduate who is applying for a job with the federal government. In this cover letter, the applicant emphasizes their academic achievements and underscores their commitment to public service.
The second sample is from an experienced professional who is seeking a position in state government. In this cover letter, the applicant highlights their previous experience working in state government and discusses their qualifications for the position they are applying for.
The third sample is from an individual who is interested in working for the local government. In this cover letter, the applicant focuses on their customer service experience and how it would benefit the municipality they are applying to work for.
The fourth sample is from an individual who is seeking a position in county government. In this cover letter, the applicant discusses their qualifications and experience working with budgets and financial planning.
The fifth sample is from an individual who would like to work for the federal government. In this cover letter, the applicant focuses on their research experience and highlights how it would benefit the agency they are applying to work for.

Related: How To Write a Cover Letter (And Get Hired in 2022!)

application letter for government employment

Cover Letter For Government Job

Dear Hiring Manager,

I am writing in regards to the open government job that you have posted. I believe that I am uniquely qualified for this role and would be a valuable asset to your team.

As a recent graduate of XYZ University, I have a strong understanding of the inner workings of government. In addition, I have interned with the XYZ Department, where I gained valuable experience in policy research and analysis.

I am confident that I can hit the ground running in this role and contribute to your team immediately. I am eager to utilize my skills and knowledge in a government setting, and I believe that this job is the perfect fit for me.

Thank you for your time and consideration, and I look forward to hearing from you soon.

Related: Administrative Assistant Cover Letter: 15 Examples & Templates Included

Application Letter For Government Employment

I am writing to apply for the open position of ___________ with the government. Based on my qualifications and experience, I am confident that I would be a valuable asset to your team.

Some of my key strengths include:
Strong communication and interpersonal skills
Ability to multitask and prioritize effectively
Excellent organizational skills
Flexible and adaptable nature

In addition, I have a deep commitment to public service and would be proud to contribute to the government’s efforts to serve the people.

Thank you for your consideration, and I look forward to hearing from you soon.

Related: Marketing Cover Letter: 09 Samples & Examples

Application Letter For Administrative Assistant In Government

I am writing in regards to the open Administrative Assistant position at the ABC Government Agency. Based on my qualifications and experience, I believe that I am the ideal candidate for this role.

As an Administrative Assistant for the past five years, I have gained a strong understanding of what it takes to be successful in this position. I have experience managing schedules, handling customer inquiries, and performing general office duties. In addition, I have excellent communication and organizational skills.

Confident that I can be a valuable asset to your team. I am eager to utilize my skills and knowledge in a new environment, and I am committed to providing exceptional customer service. I would appreciate the opportunity to discuss my qualifications in further detail.

Thank you for your time and consideration.

Related: Application Letter for Employment: 07 Samples & Examples

Government Cover Letter Example

I am writing to apply for the government job that you have posted. Based on my research, I believe that I am a good fit for the position and would be an asset to your team.

In my current role, I work as a liaison between different departments within the government. To experience working with sensitive information and handling delicate situations. I am confident that I can bring the same level of professionalism to your organization.

Have attached my resume and will be available for a phone call or in-person interview at your convenience. Thank you for your time and consideration.

Related: Generic Cover Letter: 09 Samples & Examples

Sample Cover Letter For Government Job

I am writing to apply for the open government job. The confident that I have the skills and experience needed to excel in this role.

In my current job, I work closely with government officials to coordinate events and programs. Have developed strong relationships with many local and state government officials. I am confident that I can use these relationships to benefit the agency I work for.

It also familiar with the inner workings of government agencies. I have a detailed understanding of how these organizations operate. I am confident that I can use this knowledge to improve efficiency within the agency.

The excited about the opportunity to work for the government and make a positive impact on the community. I am confident that I have the skills and experience needed to excel in this role. I look forward to meeting with you to discuss this opportunity further.

Related: 07+ Creative Makeup Artist Cover Letter Samples

Cover Letter For Government Internship

I am writing in regards to the open internship position within the government organization. Based on my research and the job description, I believe that I am a perfect candidate for this role.

Throughout my academic career, I have taken multiple courses and gained valuable experience in areas related to government and politics. In addition, I have interned with a local government organization, which has given me first-hand experience in the inner workings of government. The confident that I have the skills and knowledge necessary to be a successful intern in your organization.

It eager to utilize my skills and experience in a real-world setting, and I believe that an internship with your organization would be the perfect opportunity to do so. I am committed to contributing to the success of your organization, and Confident that I can be a valuable asset to your team.

Related: Cover Letter for Internship with no Experience: 09 Samples & Examples

7 Things To Include In Cover Letter For Government Job

When applying for a government job, it is important to showcase your best qualifications and skills in your cover letter. In order to get started, take a look at the following seven cover letter samples for government jobs. Each sample is tailored to the specific position you are applying for, so be sure to select the one that best aligns with your own experiences and qualifications.

If you are applying for a position as a research assistant, your cover letter should highlight your research experience and skills.
For a position in customer service, focus on your ability to handle difficult customer inquiries and resolve complaints.
If you are applying for an administrative assistant role, be sure to emphasize your organizational skills and ability to handle multiple tasks simultaneously.
Those applying for a position as an accountant should focus on their strong financial skills and knowledge of accounting software programs.
When applying for a job as a graphic designer, include samples of your previous work along with your cover letter.
If you are seeking a job as a web developer, include links to websites you have created or helped to create in your cover letter.
Finally, if you are interested in working as a receptionist, focus on your ability to greet visitors warmly and juggle multiple tasks simultaneously.

Each of these seven cover letter samples for government jobs will help you get started on crafting your own unique and standout application materials. Be sure to tailor your cover letter specifically to the position you are interested in so that hiring managers can see why you are the best candidate for the job!

Related: What is Cover Letter? Complete Guide To Get any Job.

When you are applying for a government job, it is important to make sure that your cover letter is up to par. Your cover letter is your first opportunity to make a good impression on the hiring manager, so you want to be sure that it is well-written and free of errors. Luckily, we have seven great cover letter samples for you to use as inspiration for your own job application.

Each of our samples has been specifically tailored for a government job, so you can be sure that your cover letter will hit all the key points that the hiring manager is looking for. And, because we know that time is of the essence when you are job hunting, we have also included a helpful writing guide with each sample. Simply follow the tips and advice in our guide, and you will be on your way to landing the government job of your dreams.

So, what are you waiting for? Get started today by downloading our free cover letter samples!

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Jessica William

What is a Federal Cover Letter?

A federal cover letter, much like a civilian cover letter, is an employer’s first impression of a job applicant. It is the applicant’s opportunity to briefly highlight his or her skills, experiences and achievements in an effort to demonstrate to an employer why the applicant is a good match for the company. While the same information can be found on a federal resume, the cover letter presents the most important information clearly and succinctly while also giving the employer a glimpse of the applicant’s personality. Here is a federal cover letter format , which we will consider more precisely later on:

Check Out Related Articles: Best Federal Resume Writing Service and Professional Military Resume Writers

Header → contact information (full name, address, mobile number and email address), date.
Introduction → address your federal cover letter directly to the HR , specify exact job description.
Professional experience → indicate 3-4 accomplishments, which match the job requirements.
Conclusion → show a high degree of motivation and write a personalized thank you note .

Why Do You Need to Write a Federal Government Cover Letter?

Most federal resumes are between three and five pages or more in length and receive less than a minute’s attention during an initial review. A cover letter can direct the hiring committee’s attention to the applicant’s most relevant or impressive professional skills, experiences, and achievements. A federal cover letter is also the applicant’s opportunity to sell himself or herself to the hiring committee and demonstrate why hiring the applicant will benefit the company.

A strong and impressive cover letter for federal job application can increase the applicant’s likelihood of moving to a more thorough review during the hiring process.

General Requirements for Writing a Cover Letter

Cover letters for government jobs application should be no more than three to four paragraphs in length and should fit on a single page. It is intended to highlight the most relevant skills and experiences and to make a positive first impression to the hiring committee. Therefore, it is important to be specific and succinct. The applicant should avoid flowery language and make sure that anything included in the federal government cover letter illustrates how hiring the applicant would benefit the company.

When formatting a cover letter for a federal job, it is important to use a simple, clean and professional font. Using a font such as Comic Sans is not recommended . Times New Roman or Calibri are preferred choices . It is the best federal cover letter format.

Ideally, the font type, font size, and header formatting should match that used in the applicant’s federal resume.

Just as with a federal resume, a cover letter for state government job should use specific numbers: years and dollars . Many federal employees focus on time and money saved, income earned, efficiency and productivity. Using hard numbers can catch the eye of the hiring committee and employer.

How to Start Writing a Federal Cover Letter

The most important step to take before writing a cover letter for a federal job is to carefully read the entire job announcement first. Each job announcement is different and contains specific required qualifications and information that must be included in the cover letter and federal resume. If these skills and qualifications are not addressed in a cover letter and resume, the entire job application can be rejected early in the review process.

Print out each job announcement (1)
Highlight each qualification and skill listed in the job (2)
Choose between three and five to address in the cover letter (3)

Remember, all of these must be addressed in the federal resume, but a cover letter for job application should highlight the three to five most important qualifications . Do this for each job announcement so that the cover letter can be customized for each job position sought.

It is also helpful to research the agency listed in the job announcement. A cover letter is an applicant’s first opportunity to sell himself or herself to the company and it is important that the cover letter demonstrates how the applicant’s skills, experience and qualifications can benefit the company. The most impressive federal cover letters demonstrate a familiarity with the company’s mission, culture and programs.

A federal cover letter is not the place to mention hobbies, experiences that do not directly related to the job qualifications or details about the applicant’s personal life.

What to Include in a Cover Letter for Government Jobs

The first thing that must be included in a federal cover letter is contact information. The header of the cover letter should include the applicant’s name, phone number, address, and email address. This information should be centered at the top of the page.

2. Introduction

A federal cover letter should then address the recruiter, employer or hiring committee. If a specific name is known, it is important to address the letter using the reviewer’s name and proper title. For example:

Dear Ms. Lofgren
Dear Mr. Johnson

Next, the applicant should write a brief introduction that states the desired position and why he or she would be good for the role. In this paragraph, include one or two past experiences that would indicate a good match with the company and role.

It should be clear to the hiring committee within the first paragraph that the applicant is a great match for the open role.

How to write the introductory paragraph:

When writing the introductory paragraph, it is important to avoid statements of beliefs or personal judgment without including strong examples of proof to back the statement up.

My leadership caused an increase in company productivity.

Instead, phrasing it in a way that emphasizes something that can be proven will look more impressive to a hiring committee.

In my role as a department manager, I created and established an employee incentive program that ultimately led to a 45% increase in team productivity.

3. Professional experience

Following the introduction, the applicant should present a brief overview of his or her professional experience . This section should include the applicant’s previous relevant work experiences. It is important to use the exact wording for skills, experiences and qualifications listed in the job announcement in the description.

For example , if the job announcement lists project management as required work experience, the cover letter should use the term “project management” when discussing relevant work experience.

When listing and describing a professional experience, the applicant should avoid using vague language. It is important to be specific but succinct in discussing the experience and why that experience would beneficial to the role rather than simply giving a list of experiences. A list of experiences can be found in the applicant’s resume and the government cover letter is the place to describe how the experience can be an asset to the company.

In this main paragraph, the applicant should relate specific qualities of the company’s culture, mission or purpose to his or her own experiences and skills. This helps demonstrate to the hiring committee that the applicant not only has done the research necessary to get to know the company but also that the applicant has attention to detail and a desire to be a part of the company.

If the applicant has any gaps in his or her resume or there is another item in the application that might be easily misunderstood or cause confusion or concern to the hiring committee, the applicant should address that in the cover letter prior to the conclusion.

It is important not to dwell or emphasize personal, educational or experiential weaknesses, but providing a succinct and non-defensive explanation can help answer any initial questions the hiring committee might have.

In addition to explaining resume gaps, the applicant should also include in this section an explanation for any instances in the resume where it is stated that supervisors or previous employees should not be contacted. This is an important addition because it reassures the hiring manager that the applicant isn’t attempting to hide important information from the review committee.

4. Conclusion

Finally, cover letter for state government job should have a strong conclusion. In this section, the applicant should briefly describe why his or her skills and qualifications are a good match for the position. It is also important for the applicant to sell himself or herself in the conclusion about what the applicant can bring to the role and company as a whole.

Remember that a hiring committee will likely receive dozens, or even hundreds, of applications for the same role. So it is important that the cover letter sell the employer on why the applicant is the perfect choice to fill the role.

The final paragraph should also direct the hiring committee to the applicant’s resume and state availability and desire for an interview . The applicant should thank the reviewer for his or her time and express desire and motivation to learn more about the company and role.

Federal cover letter sample formatting.

An example of appropriate resume formatting can be found below:

Street address
City, state and zip code
Mobile phone number
Additional phone number if necessary
Email address
Company or hiring committee address

Dear Hiring Manager (use the hiring manager’s full name and proper title if known):

Opening paragraph listing a piece of particularly impressive professional experience, job title and USAJOBS job announcement identification number.

The main paragraph giving a brief overview of the applicant’s skills, experience and qualifications that match those listed in the job announcement.

Concluding paragraph summarizing any impressive or essential information and directing the hiring committee to review the enclosed resume. This paragraph should also state availability for an interview and an invitation to contact the applicant with any questions. Finally, this paragraph should thank the hiring committee for their consideration.

First name, Last name

Additional Cover Letter Writing Tips

Once the federal cover letter is written, place the cover letter and job announcement side by side. Many hiring committees and application algorithm programs are looking for specific keywords so making sure the cover letter’s wording reflects the job announcement can increase the likelihood that the cover letter will catch the reviewer’s eye.

Advice: Use top-rated checking tool Grammarly or find a family member, friend, colleague or professional resume writer or editor willing to read the cover letter for grammar, spelling, punctuation or formatting errors.

Cover letters are the hiring committee’s first impression of the applicant. A properly formatted and grammatically correct cover letter can ensure that the first impression is a strong one.

Free Sample Government Cover Letter for a Job Application

Check out Free Sample Federal Cover Letter . This sample letter can provide some guidance to help get started in writing a federal cover letter that grabs the hiring manager’s attention and helps increase the applicant’s chances of moving past the initial resume review process.

Do you have any questions about how to write an impressive and effective federal cover letter for a job application? Want to share a well-constructed cover letter?

We love to hear your thoughts in the comments below!

Don’t forget that applying for a federal job you also need to know: how to create a federal resume and how long to hear back after government job interview.

You made some decent points there. I did a search on the subject and found most guys will agree with your site.

Hi Mike, thanks for your feedback!

Good day! I just would like to give you a huge thumbs up for the excellent info you’ve got here on this post. I am coming back to your site for more soon.

Thanks for this piece. But pls, I need clarity one that “Header” section. If I may get it right, the date is part of the header, my question is should we center the date as well?

Hi Idris, No, you shouldn’t center the date. The date should be left-aligned. Check out our cover letter example: https://federalresumeguide.com/federal-cover-letter-sample/

Thanks for this piece but I want to ask,in writing cover letter or government job will their be right up on the right hand side containing name, address, phone numbers, date and email address please i need feedback, GOD BLESS YOU.

Hi! Please check out Federal Cover Letter Sample https://federalresumeguide.com/federal-cover-letter-sample/ It’s better to stick to the right-hand side.

What the differences between government job application and private company job application

Hi Fatma, Read our detailed guide on differencs between government vs private jobs: https://federalresumeguide.com/government-vs-private-sector-jobs-expectations-and-reality/

Hello, I was curious about who I should address the cover letter to if it is not specifically identified in the application. For example, if I am applying to a position at a government Science Center that has an acting center director, and the incumbent position which is being replaced, should the cover letter be addressed to the center director? I was unsure as I don’t know for sure who usually reads the cover letters. Thanks!

Hi Evan, The best option is to write “Dear Hiring Manager”.

Appreciate the article! One question though how do we do the “Dear Hiring manager” part if we don’t know that persons name? For instance if this application is going to a generic starting position? Thanks for the help!

Hi Matt, “Dear Hiring Manager” is the best option if you don’t know the name of the hiring person.

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Government Application Letter

If you want to show your interest in a government position, you can use this Government Application Letter to express your interest.

[Applicant’s Name]

[City, State and Zip Code]

[Mobile Number]

[Email Address]

[Application Date]

[Recipient’s Name]

[Government Department’s Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Position Name] at [Government Department]. I am pleased to have met all the requirements for the position. With my [Years] of experience and strong educational background, I believe I am the right candidate for this role.

I have previously worked as a public officer at [Department’s Name]. I delivered well and received recognition from staff and my superiors. My roles included [List the roles]. Being a hard worker and dedicated individual, I have always strived to improve efficiency and reliability.

Please find my CV attached with detailed accomplishments and professional qualifications. I look forward to joining [Department’s Name] and bringing in change. Thank you for your time and consideration.

[Applicant’s Signature]

Acknowledgement Letter For Job Application Engineer Application Letter First Job Application Letter Consent Letter For Oci Application Application Letter For A Job Without Vacancy Application Letter For A Job Visa Application Letter Response Letter To Job Application Phd Application Letter Grant Application Letter Of Support

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How to write a Cover Letter for Government Jobs in 2023?

[ Click here to directly go to the complete Government-job-Cover Letter sample ]

A cover letter is a formal document that you send to the hiring manager alongside your resume while applying for a particular position in a company.

It's important to write good cover letters for government jobs, but before you start to write a cover letter, you must familiarize yourself with the purpose of a cover letter.

Do you need to write a cover letter for a job application but have no idea where to start? Don't worry; you have come to the right place. We have tried to cover all your doubts that you might have at one spot, and here we go, one step at a time.

Here is a summary of few key tips to write a job winning cover letter for Government Jobs

Never use a generic cover letter for all the government jobs you apply for
Know the types of cover letter and their purpose to choose the right type of cover letter that aligns with your purpose
Always use a formal salutation and address your cover letter directly to the hiring manager
Always proofread your cover letter before you send it to the hiring manager to spot the grammatical errors and spelling mistakes

What would you find in this guide?

Why is a cover letter necessary

The different types of cover letter

Rules for addressing your cover letter

Cover letter writing guidelines for government jobs.

[ Back to Table of Content ]

When you are applying for a government job or any job, they are looking for highly skilled and professional people.

Your cover letter is an opportunity to demonstrate to the hiring manager how you fit the job you are applying for. It is your moment to set yourself apart from the competition.

Use this coveted space to demonstrate your skills, experience, knowledge, and performance that line up with the position and the company you are interested in.

In simple words, a cover letter can increase your chances for the job position if done the right way.Make sure you customize your cover letter for every company you apply to.

Types of cover letter

There are four significant types of cover letters:

The Application cover letter

This letter is written to apply for a particular job opening. You send this cover letter to the recruitment professional or a hiring manager along with your resume.

The Referral cover letter

The referral cover letter mentions the name of the person who referred you to the job.

Hiration Pro Tip: Include the referral's name within the first few lines of the cover letter. This will quickly catch the employer's interest in you. It's a cherry on top for you if the recipient knows them.

The Prospecting cover letter

The prospecting cover letter inquires about the possible positions in the company you would like to work for. It is worth the effort, even if the company does not have any current open positions.

They add you to their talent community, so when the organisation has opportunities, you might learn about it first.

The Networking cover letter

This letter requests information and assistance in your job search. While searching for a government job, this cover letter gives you the scope to reconnect with your previous employers and colleagues, and other professionals you might have met at some point.

Types-of-cover-letter-for-government-jobs

Now you know what type of cover letter you want to write, let's discuss the rules for addressing your cover letter.

Most of us struggle with who to address a cover letter. It seems like running into a roadblock.

Should I write Mr. or Ms.? Do I include only the first name or full name? And what if you have searched high and low but couldn't find the hiring manager's name?

Don't fret! These confusions are common, and today we would guide you through the greeting of the cover letter(i.e., the salutation).

The greeting of your cover letter might be the very first thing the hiring manager sees. Therefore it's imperative to do it right.

Use a formal name salutation

Include the hiring manager's first and last name along with "Mr." or "Ms."

You could also start with "Hello" or just the name.

Make sure that you never use "To whom it may concern". It makes your cover letter look very generic, and it gives an impression that you have not done a proper research about the company.

Do not let that happen.

Can’t find the name of the hiring manager?

Quite often finding the hiring manager can be stressful, and diligent research might have resulted in no fruits.

In that case, You can address the head of the department for the position you are applying for.

This approach is a way better than not using the name in your cover letter. It conveys that you put in the effort and the time to find a name.

Can’t find a single name to address?

Sometimes, even after exhaustive research, you might not be able to find a single name to address your cover letter to. Don't worry. It's okay!

If that is the case, you don't need to stress out. The company is likely to keep its information secretive and is very well aware of this.

If you don't have any name to use, still try to be as specific as possible.

For example, If you are applying for a Data analyst profile, you can write it as- "Data Analyst Hiring Manager".

Once you have addressed your cover letter, you must tailor the cover letter's body to the government job you're applying to.

Here are the guidelines to write a cover letter for a government job:

Read the job description

Research about the company

Briefly mention the required information, proofread multiple times.

cover-letter-for-government-job--infographic--1--final

Read the Job description

You must read the job posting carefully before you start to write the cover letter.

It is important to add your skills and experiences relevant to the job you are applying for.

An effective cover letter explains to them the reason for your interest in the organization and why you are the right fit for the job.

Each company has a different work culture and goals to achieve, so it's important to do a thorough research about the company before you apply for the job.

Your research will help you highlight your skills and passion that resonates with the company's goals and help your profile stand out.

You may have a general cover letter outline while you are applying for government jobs and then add specific details as per the job description.

Hiring teams spend only a few seconds on each cover letter, so make sure you keep it crisp and to the point.

Once you finish off writing a cover letter, Proofread as many times as you can. Look into the grammatical errors as they might be a significant setback for you.

Check multiple times if you have included all the relevant details that are necessary for the job position.

Frequently Asked Questions

How long should a cover letter be.

Worried about cover letter length?. Try to write your cover letter in 3-4 paragraphs that are straightforward and include only relevant details.

Choose a professional cover letter template to write your cover letter that consists of the following sections: Header, Introduction, Professional experience, and conclusion.

What do we include in the cover letter header and body?

The header includes your contact information, the date you are writing on, and the company's name and its address you are applying to.

In the introduction section, you can address the hiring manager and specify the position you are applying for. The cover letter body apart from introduction, highlights your skills, experience, and qualifications that align with what the company is looking for in a candidate.

How to end a cover letter?

Conclude your cover letter by expressing your interest in the position and thanking the hiring manager for their time.

Always close your cover letter with a call to action. You can confidently ask the hiring manager to dicuss the opportunity further in call or in person.

Is a cover letter necessary?

Writing so many cover letters specific to the company can be exhausting, but once you prepare an outline and then change the information, that might make your work easy.

If you are wondering if you should include a cover letter necessary while applying for government jobs, the answer is yes, you must.

Key Takeaways

Now that we have reached the end of this guide let's look at the key takeaways.

You must know what type of cover letter you are writing
Always use a professional cover letter template
Research thoroughly about the company you are applying to
Add skills and experiences relevant to the job position
Write your cover letter in 3-4 paragraphs
Don't make it too long. Keep it brief to the point
Don't forget to proofread your cover letter

If you want to create a professional ATS-friendly resume by yourself, head over to the Hiration Online Resume Builder and create your resume in minutes.

Go to Hiration career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries. You can also write to us at [email protected] and we will make sure to reach out to you as soon as possible.

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Letter Templates

application letter sample for government position philippines

If you’re planning to apply for a government job in the Philippines, you’ll need to submit an application letter along with your resume. Your application letter will serve as your first impression to your potential employer, so it’s important to make it count. In this article, we’ll provide you with application letter samples for government positions in the Philippines, as well as tips on how to write an effective one.

Application Letter Sample for Government Position Philippines: Examples

Application letter sample for government position in education.

Dear [Hiring Manager’s Name],

I am writing to apply for the position of [Position] at [Department/Agency]. I have a degree in [Degree] from [School] and [Number of Years] of experience in [Field]. I believe that my skills and experience align perfectly with the requirements for this position.

In my current role at [Company/Organization], I have gained experience in [Skill/Experience]. I am confident that my skills and experience, combined with my passion for [Industry/Field], will make me a valuable addition to your team.

Thank you for considering my application. I look forward to hearing from you soon.

Best regards,

[Your Name]

Application Letter Sample for Government Position in Finance

I am writing to express my interest in the [Position] position at [Department/Agency]. With [Number of Years] years of experience in [Field], I am confident that I have the skills and knowledge to excel in this role.

My experience in [Skill/Experience] has prepared me to take on the responsibilities of this position. I am a detail-oriented individual with excellent analytical and problem-solving skills. I am also well-versed in [Software/Program], which I believe will be an asset in this role.

Thank you for considering my application. I am excited about the opportunity to contribute to your organization’s success.

Application Letter Sample for Government Position in Healthcare

I am writing to apply for the [Position] position at [Department/Agency]. With [Number of Years] years of experience in [Field], I am confident that I have the skills and knowledge required for this role.

Through my experience in [Skill/Experience], I have developed a strong passion for improving the quality of healthcare services in the Philippines. I am committed to contributing to your organization’s mission of providing high-quality healthcare services to the Filipino people.

Thank you for considering my application. I look forward to discussing my qualifications further in an interview.

Application Letter Sample for Government Position in IT

I am writing to apply for the [Position] position at [Department/Agency]. With [Number of Years] years of experience in [Field], I have developed a strong set of technical skills that I believe will be an asset to your organization.

My experience in [Skill/Experience] has provided me with the ability to work effectively both independently and as part of a team. I am also highly skilled in [Programming Language/Software], which I believe will be valuable in this role.

Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications with you.

Application Letter Sample for Government Position in Marketing

I am writing to apply for the [Position] position at [Department/Agency]. With [Number of Years] years of experience in [Field], I have gained a strong set of marketing skills that I believe will be valuable to your organization.

My experience in [Skill/Experience] has provided me with the ability to develop effective marketing strategies that drive business growth. I am also highly skilled in [Marketing Tool/Software], which I believe will be an asset in this role.

Application Letter Sample for Government Position in Human Resources

I am writing to apply for the position of [Position] at [Department/Agency]. With [Number of Years] years of experience in [Field], I am confident that I have the skills and knowledge required for this role.

My experience in [Skill/Experience] has provided me with the ability to effectively manage employee relations, recruitment, and performance management. I am also well-versed in [Software/Program], which I believe will be an asset in this role.

Tips for Writing an Effective Application Letter for a Government Position in the Philippines

Research the position and agency.

Before writing your application letter, research the position and the agency you’re applying to. This will help you tailor your letter to the specific needs and requirements of the agency.

Highlight Your Skills and Experience

Your application letter should highlight your skills and experience that are relevant to the position you’re applying for. Use specific examples to demonstrate your qualifications.

Be Professional and Formal

Your application letter should be written in a professional and formal tone. Use polite language and proper grammar and punctuation.

Customize Your Letter

Avoid sending a generic application letter. Customize your letter for the specific position and agency you’re applying to.

Proofread Your Letter

Before sending your application letter, proofread it for errors in grammar, punctuation, and spelling. A well-written and error-free letter will make a strong first impression.

After sending your application letter, follow up with the agency to ensure that they received it and to express your continued interest in the position.

Frequently Asked Questions

What should i include in my application letter for a government position in the philippines.

Your application letter should include your contact information, the position you’re applying for, a brief introduction, a summary of your skills and experience, and a closing statement.

How long should my application letter be?

Your application letter should be no more than one page long.

What format should I use for my application letter?

Your application letter should be formatted like a formal business letter, with your contact information at the top, followed by the date, the hiring manager’s name and contact information, the body of the letter, and a closing and signature.

What should I avoid in my application letter?

Avoid using informal language, including irrelevant information, and making grammatical or spelling errors.

Should I include my resume with my application letter?

Yes, you should include your resume with your application letter.

How soon should I follow up after sending my application letter?

You should follow up within one to two weeks of sending your application letter.

Writing an effective application letter for a government position in the Philippines requires careful research, planning, and attention to detail. Use the tips and examples provided in this article to create a strong and compelling letter that highlights your skills and experience and demonstrates your passion for public service. With the right approach and attitude, you can land your dream job and make a positive impact on your community.

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How to Apply

USAJOBS is the official job site for the US Federal Government. You can search USAJOBS to find thousands of available Federal jobs. You will need to create a free USAJOBS account to apply.

Applying and Hiring Paths

Applying through usajobs, individuals with disabilities.

Open to Public

Military Spouses & Family Members

Students & recent graduates.

USAJOBS connects job seekers with Federal employment opportunities across the United States and around the world. As the Federal government's official employment site, USAJOBS helps the right people find the right jobs. As a part of the U.S. Office of Personnel Management (OPM), USAJOBS helps recruit and retain a world-class government workforce for the American people.

First Steps

Create a profile on USAJOBS (be sure to select New Orleans commuting area as your location or even remote in the New Orleans commuting area).
Create or upload a resume (be sure it includes all the information required for the online resume, including education and coursework completed).
Set up reminders for vacancy announcements (daily, weekly, etc.) directly to your email address.
Apply to any jobs of interest.

Great! You are on your way to becoming a potential Federal employee in the New Orleans commuting area. For more information on USAJobs, be sure to check out the USAJobs Frequently Asked Questions page.

If you're an individual with a disability, you can apply and compete for any job for which you are eligible and meet the qualifications, but you also may be eligible for a special hiring authority. The Federal Government hires each person using a hiring authority (the term comes from the federal regulation that describes it). Federal agencies can use the Schedule A Hiring Authority to hire an individual with a disability.

Schedule A Hiring Authority

Schedule A refers to a special hiring authority that gives federal agencies an optional, and potentially quicker, way to hire individuals with disabilities. Applying under Schedule A offers an exception to the traditional competitive hiring process. You can apply for jobs using Schedule A, if you are a person with an intellectual disability, a severe physical disability or a psychiatric disability.

To be eligible for Schedule A, you must provide a proof of a disability letter stating that you have an intellectual disability, severe physical disability or psychiatric disability. You can get this letter from your doctor, a licensed medical professional, a licensed vocational rehabilitation specialist or any federal, state or local agency that issues or provides disability benefits.

Applying using Schedule A can be a great way to get a federal job, but it is one of many options that may be available and you still have to compete with other eligible applicants. Federal agencies hire people using many options, so applying under Schedule A does not guarantee you a job. Learn more about eligibility for Schedule A .

Open to the Public

If you're a U.S. citizen or national you can apply to jobs that are open to the public. Anyone, including current federal employees, can apply to these jobs. But, if you're a current federal employee and you apply to an open to the public job, you'll have to compete against the general public. Your status as a federal employee does not guarantee you'll get the job.

Military spouses and eligible family members may be able to apply under the Special Hiring Authorities for Military Spouses and Family Members. This authority enables a hiring manager to non-competitively appoint a military spouse who meets certain criteria to any position in the competitive service for which he or she is qualified. There is no grade level limitation.

For more information on this hiring authority, including eligibility requirements, please visit OPM's Special Hiring Authorities for Military Spouses and Family Members page .

If you're a current student or recent graduate, you may be eligible for federal internships and job opportunities through the Pathways and other student programs. The Pathways Program offers federal internship and employment opportunities for current students, recent graduates and those with an advanced degree. There are three different paths available.

Internship Program

The Internship Program is for current students. If you're a current student in high school, college, trade school or another qualifying educational institution, you may be eligible. This program offers paid opportunities to work in federal agencies and explore federal careers while completing your education. Learn more about the Internship Program .

Recent Graduates Program

The Recent Graduates Program is for those who have graduated, within the past two years, from a qualifying educational institution or certificate program. The Recent Graduates Program offers career development with training and mentorship. You must apply within two years of getting your degree or certificate (veterans have up to six years to apply due to their military service obligation). Learn more about the Recent Graduates Program .

USDA 1890 National Scholar Program

USDA’s Office of Partnerships and Public Engagement (OPPE) manages the 1890 National Scholars Program, which is aimed at increasing the number of students from rural and underserved communities who study food, agriculture, natural resource, and other related sciences. The scholarship provides recipients with full tuition, fees, books, room and board. Learn more about the USDA 1890 National Scholar Program .

If you're a veteran who served on active duty in the U.S. Armed Forces and were separated under honorable conditions, you may be eligible for veterans' preference, as well as other veteran specific hiring options. With Veterans' Preference, you may receive preference over non-veteran applicants in the hiring process. Veterans' Preference can be used when applying to permanent and temporary positions in both the competitive and excepted service (of the executive branch).

Claiming Veterans' Preference

When claiming Veterans' Preference, you must provide a copy of your DD-214, certificate of release or discharge from active duty or other acceptable documentation. Applicants claiming 10-point preference will need to submit Form SF-15 or other acceptable documentation. You can upload and save documents to your USAJOBS account. Once uploaded, you can submit these forms with your job application as needed.

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School Resignation Letter

Resignation letter maker.

Deciding to step away from an educational institution can be a monumental decision. Whether you’re an educator, an administrator, or support staff, crafting the right resignation letter is vital to ensure a smooth transition and maintain professional bridges. Our guide offers comprehensive insights into various school resignation letter examples, tailored writing tips, and practical steps to help you navigate this significant career move with confidence and grace.

What is a School Resignation Letter? – Definition

A School Resignation Letter is a formal document presented by an individual working within an educational institution, such as a teacher, administrator, or support staff, expressing their intention to resign from their current position. This letter typically outlines the reasons for resignation, provides a notice period, and might also convey gratitude for the opportunities and experiences gained during their tenure. It’s essential for maintaining professionalism and ensuring a smooth transition for both the individual and the institution.

School Resignation Letter Format

[School Letterhead] [Date]

[Principal’s Name] [School’s Name] [School Address] [City, State, Zip Code]

Dear [Principal’s Name],

I am writing to formally announce my resignation from my position as [Your Position, e.g., “Sixth Grade Teacher”] at [School’s Name], effective [Last Working Day, e.g., “September 30, 2023”].

It has been an immense privilege to be a part of [School’s Name] for the past [X years/months]. The decision to resign was not easy and took a lot of contemplation. Personal reasons, primarily [specific reason, e.g., “relocating to another city”], have led me to this decision.

I want to express my profound gratitude for the opportunities to grow both professionally and personally during my time here. Working alongside dedicated colleagues and having the chance to shape young minds has been genuinely rewarding. I am confident that the skills and experiences I’ve garnered here will benefit me in my next endeavors.

Please let me know of the steps I should take during this transition phase to ensure that the handover process is seamless for my successor.

Thank you for your guidance, support, and understanding. I hope to stay in touch, and I look forward to seeing [School’s Name] continue to thrive.

Warm regards,

[Your Full Name] [Your Position]

How to Write a School Resignation Letter?

Header with personal information.

Name : Include your full name.
Address : List your current address.
Email and Phone Number : Provide your contact details.
Date : The date when the letter is written.

Addressee Details

Principal’s Name/Receiver’s Title : Address the letter to the appropriate authority, typically the principal or human resources manager.
School Name : Include the name of the school.
School Address : Provide the full address of the school.
Use a formal greeting such as “Dear [Principal’s Name],” or “Dear [Title/Last Name],”.

Statement of Resignation

Clearly state your intention to resign.
Mention your current position and the name of the school.
Specify your effective date of resignation, ensuring compliance with the required notice period.

Reason for Resignation (Optional)

Briefly explain your reason for leaving. This could be personal reasons, a career opportunity, relocation, etc.
Keep the tone positive and professional.

Express Gratitude

Thank the school for the opportunities and experiences you have gained.
Mention specific aspects you’ve enjoyed, such as collaborating with colleagues, the school environment, or professional growth opportunities.

Offer to Assist with the Transition

Propose your support in finding a replacement or training the new teacher.
Mention any unfinished tasks you will complete before leaving.
Indicate your willingness to make the transition as smooth as possible.

Closing Statement

Restate your thanks and good wishes for the school’s future.
Mention your hope to keep in touch, reflecting a positive tone.

Formal Close

Use a formal closure such as “Sincerely” or “Respectfully,” followed by your signature (if sending a hard copy) and typed name.

Proofread and Submit

Review the letter for any grammatical or spelling errors to ensure it is professionally presented.
Submit the letter through the appropriate channels, which could be email or a hard copy, depending on the school’s protocol.

Key Reasons to Submit a School Resignation Letter

Submitting a school resignation letter is an important step in transitioning out of your current teaching position.

Professional Courtesy : A resignation letter formally notifies your school’s administration of your departure, allowing them to plan for a smooth transition and find a suitable replacement.
Clear Communication : It clearly outlines your intent to resign and the effective date, preventing any misunderstandings and ensuring that both parties are on the same page.
Record of Employment : The letter serves as a documented record of your decision to leave and the reasons behind it, which can be pertinent for future employment references.
Opportunity for Positive Closure : This letter offers a chance to express gratitude for the opportunities provided and to leave on a positive note, which can be beneficial for future networking and recommendations.
Detailing Transition Plans : It allows you to explain how you intend to handle the remaining responsibilities, offering assistance during the transition period if possible, thereby demonstrating your continued professionalism.
Legal and Contractual Obligations : A resignation letter helps fulfill any legal or contractual requirements specified in your employment agreement, such as the need to provide a certain period of notice before leaving.

15+ School Resignation Letter Samples

Teacher resignation letter for family reasons.

Teacher Resignation Letter for Marriage Reason
Teacher Resignation Letter For Salary Reasons
Teacher Resignation Letter for Higher Studies
Teacher Resignation Letter for Better Opportunity
Teacher Resignation Letter for Pregnancy Reason
Teacher Resignation Letter to Principal for Health reasons
Teacher Resignation Letter to Principal for Further studies
Teacher Resignation Letter for Toxic Environment
Teacher Resignation Letter for Relocation
Retirement Resignation Letter for Teachers

15+ School Resignation Letter Examples

What is the best example of a school resignation letter.

Free School Resignation Letters – Copy & Paste

Discover our collection of free school resignation letters, tailored for educators and staff. Crafted with professionalism and clarity, these templates ease the transition out of an educational institution. Simply choose your desired format, personalize the details, and you’re ready to submit. Streamline your exit process today!

The standard format for resigning from a school position, highlighting key areas to address, ensuring clarity, and maintaining a professional tone.

Dear [Principal’s Name],

I am writing to formally resign from my position at [School’s Name], effective [Last Working Day]. It has been a privilege to work with the talented educators, students, and staff.

I appreciate the opportunities for professional and personal development that you have provided me during my tenure. The memories and experiences will remain invaluable.

Please let me know the steps to ensure a smooth transition.

Thank you for your support and understanding.

Sincerely, [Your Name]

Teacher Resignation Letter to Principal for Personal Reasons

A resignation letter from a teacher to the principal, emphasizing personal reasons for the departure.

With a heavy heart, I am submitting my resignation from my position as a [Specific Subject] teacher, effective [Last Working Day]. Personal circumstances necessitate this decision and require my immediate attention.

I’m grateful for the trust and support you’ve provided during my time at [School’s Name]. I assure you that I will do everything in my capacity to ensure a seamless transition.

Thank you for the understanding, and I hope our paths cross again in the future.

Warm regards, [Your Name]

Teacher Resignation Letter to Principal for Personal Reasons

Simple Resignation Letter for Teacher

A straightforward and concise resignation letter suitable for teachers wishing to keep the message brief.

I am resigning from my position as [Specific Subject] teacher, effective [Last Working Day].

Thank you for the opportunities and experiences during my time at [School’s Name]. I am grateful.

Resignation Letter for Teacher in Private School

Tailored resignation letter for educators in private institutions, maintaining a tone of respect and appreciation.

I am writing to formally resign from my position as a [Specific Subject] teacher at [School’s Name], effective [Last Working Day]. Teaching at this esteemed private institution has been both challenging and rewarding.

I deeply value the unique educational philosophy and the holistic approach to learning that [School’s Name] upholds. My decision to resign is rooted in [specific reason, if you wish to include], and it wasn’t made lightly.

Your guidance and the collaborative environment here have been unparalleled. I will do my utmost to assist with the transition.

Thank you for the memories and the growth opportunities.

Best regards, [Your Name]

Resignation Letter for Teacher in Private School

Teacher Resignation Letter to Principal

A respectful and professional letter directed to the principal, outlining the reasons for the resignation while expressing gratitude for the experiences gained at the school.

I hope this letter finds you well. With a heavy heart, I am formally submitting my resignation as [Subject] teacher at [School’s Name], effective [last working date, e.g., June 30, 20XX]. Over the past [X years/months] working under your guidance, I have grown immensely both professionally and personally. The environment you have cultivated and the support I have received has been unparalleled.

However, due to [specific reason, e.g., pursuing further studies/relocation/personal reasons], I find it necessary to step down from my position. I am deeply grateful for the trust and opportunities you’ve provided me with during my tenure here. Rest assured, I am committed to ensuring a smooth transition, including assisting in finding a replacement or training a team member to take over my responsibilities.

Thank you once again for your understanding and support. I will forever cherish the memories and experiences from [School’s Name].

Warm Regards, [Your Name]

Teacher Resignation Letter End of the Year

A well-timed resignation letter, ensuring that the school has ample opportunity to find a replacement before the new academic year begins.

As the academic year draws to a close, I’ve taken some time to reflect on my personal and professional journey. After careful consideration, I have decided to resign from my position as a [Subject] teacher at [School’s Name], effective [last working date, e.g., June 30, 20XX]. This decision was not made lightly, as I hold deep respect and fondness for this institution, its staff, and the students.

This school has been more than just a workplace for me; it has been a community where I have built lasting relationships and unforgettable memories. However, [specific reason, e.g., new opportunities/personal commitments], have guided this decision.

I am wholeheartedly committed to aiding in any way to ensure a seamless transition. Thank you for the unwavering support and for the cherished moments.

Best Regards, [Your Name]

Teacher Resignation Letter End of the Year

Teacher Resignation Letter to Parents

A heartfelt letter directed towards the parents, highlighting the teacher’s journey with their students and expressing gratitude for the trust bestowed upon them.

Dear Parents,

I am writing to inform you that I will be resigning from my position as [Subject] teacher at [School’s Name], effective [last working date, e.g., June 30, 20XX]. This decision, albeit tough, has been made after a lot of contemplation.

It has been a genuine pleasure teaching and learning alongside your children. Every day brought new discoveries, laughter, and memories that I will forever treasure. I am thankful for the trust you placed in me to contribute to the academic and personal growth of your child.

While I am stepping down from this role, I am confident that the school will continue to uphold its standards of excellence and ensure your child’s success. I deeply appreciate your support and understanding throughout this journey.

Warmly, [Your Name]

A considerate letter mentioning family as the core reason for the resignation, ensuring that professional obligations will be seen through during the transition period.

I hope you’re doing well. It is with mixed emotions that I write to tender my resignation as the [Subject] teacher at [School’s Name], effective [last working date, e.g., June 30, 20XX]. Over the past few months, certain unforeseen family circumstances have arisen, necessitating my undivided attention and presence.

The commitment to education and the bond I share with my students makes this decision incredibly difficult. However, family obligations have to take precedence at this juncture. Please know that I am fully dedicated to fulfilling my responsibilities and ensuring a smooth transition for my successor.

I am endlessly thankful for the wonderful moments, challenges, and growth opportunities I’ve experienced at [School’s Name]. I will deeply miss this community.

Teacher Resignation Letter for Family Reasons

One Month Notice Resignation Letter for Teachers

Description: This format is designed specifically for teachers planning to resign with a month’s notice, giving schools ample time to find a replacement and ensuring a smooth transition.

I hope this letter finds you well. With a heavy heart, I wish to submit my resignation as a [Subject] teacher at [School Name], effective one month from today, which will be [Last Working Day]. This decision wasn’t easy and took a lot of contemplation.

During my tenure at [School Name], I have been privileged to be part of a team that is genuinely dedicated to creating a nurturing environment for students. However, due to [personal reasons/another job opportunity], I find it necessary to step down from my position.

I am more than willing to assist in the transition process, ensuring that the new teacher is well-equipped to take over my responsibilities.

Thank you for your understanding and support.

[Your Name]

One Month Notice Resignation Letter for Teachers

Sample School Resignation Letter

Description: A general template suitable for all positions within a school setting, offering a professional yet straightforward format.

Dear [Recipient’s Name],

I am writing to formally resign from my position at [School Name], effective [Last Working Day]. I have enjoyed my time here and have learned a lot from my colleagues and students.

The decision to leave wasn’t taken lightly. However, due to [specific reason], I find it in my best interest to move on.

I will always cherish the memories and experiences I have gained during my time here.

Best Regards,

School Resignation Letter for Teaching Position

Description: Tailored for educators, this format encompasses gratitude and dedication towards teaching while addressing the need to resign.

I am submitting my resignation from my role as a [Specific Subject] teacher at [School Name], effective [Last Working Day].

While it’s difficult to capture the incredible journey in a letter, I am grateful for the experiences, challenges, and growth I’ve encountered here. It is due to [specific reason] that I’ve decided to take this step.

Thank you for all the support and opportunities you’ve provided.

School Resignation Letter for Teaching Position

Elementary Teacher Resignation Letter

Description: Crafted for elementary teachers, this resignation letter reflects the unique bond they share with younger students and the school community.

It is with mixed emotions that I am writing this letter to resign from my position as an elementary teacher at [School Name], effective [Last Working Day].

Working with the young minds at [School Name] has been one of the most rewarding experiences of my life. The laughter, the achievements, and even the challenges have made my journey unforgettable. However, due to [specific reason], I believe it’s time for a new chapter in my life.

I’ll carry forward the memories and lessons from here as I embark on my next adventure.

School Resignation Letter for Health Reasons

This resignation letter cites health concerns as the main reason for leaving, allowing the educator to communicate their circumstances while showing gratitude for the experiences gained during their tenure.

Dear Principal [Name],

I hope this letter finds you well. It is with a heavy heart that I am tendering my resignation from my position as [Job Title] at [School Name], effective [Date]. Recently, I have faced significant health challenges that have made it increasingly difficult for me to fulfill my responsibilities at the standard I pride myself on. After consulting with my healthcare provider, it has become clear that taking this step is necessary for my wellbeing.

I am deeply thankful for the opportunities and experiences I’ve had at [School Name]. The support from colleagues and the warmth of our students have made my time here truly rewarding. I am committed to ensuring a smooth transition and will assist in finding a suitable replacement or training a successor.

Thank you for your understanding and support during this challenging period.

School Resignation Letter for Health Reasons

School Resignation Letter with Notice

Offering a notice period in a school environment allows for better transition planning. This template provides a respectful way to communicate one’s intentions while offering assistance during the transition.

I am writing to formally resign from my position as [Job Title] at [School Name], effective [Date – typically two weeks from the current date]. I have been offered a new opportunity that aligns with my long-term career goals.

Working at [School Name] has been a valuable experience. I appreciate the knowledge, skills, and friendships I’ve gained here. I am willing to help train my successor and ensure a seamless transition.

Thank you for the guidance and support throughout my tenure.

School Resignation Letter without Notice

There are situations where one might need to resign without giving notice. This template is concise and gets straight to the point while maintaining professionalism.

I regret to inform you that due to unforeseen personal circumstances, I must resign from my position as [Job Title] at [School Name], effective immediately. I understand the challenges this might pose and sincerely apologize for the suddenness of this decision.

I am grateful for the experiences I’ve had at [School Name]. I hope to provide any necessary information to ease this unexpected transition.

Best wishes,

School Resignation Letter without Notice

School Resignation Letter in Between Academic Year

Resigning in the middle of an academic year can be challenging. This letter addresses the unique circumstances of such a decision while expressing gratitude and understanding.

I deeply regret to inform you of my decision to resign from my position as [Job Title] at [School Name], effective [Date]. I understand the complexities of leaving during the academic year, and this decision wasn’t made lightly. Due to personal reasons, I find it necessary to make this change at this time.

I am wholeheartedly committed to helping my students and colleagues transition smoothly during this period. My experiences at [School Name] have been invaluable, and I deeply value the connections I’ve made here.

I appreciate your understanding and support as I navigate this personal challenge.

School Resignation Letter in Between Academic Year

How do you tell the principal you are leaving?

Schedule a Meeting: Before submitting your resignation letter, request a face-to-face meeting with the principal. This demonstrates respect and professionalism.
Be Honest but Tactful: In the meeting, be honest about your reasons for leaving. Whether it’s a new opportunity, personal reasons, or health challenges, transparency can lead to understanding.
Express Gratitude: Thank the principal for the support, guidance, and opportunities you’ve had at the school.

What do you write in a letter of resignation for school reasons?

Your letter should include:

A Formal Address: Address the principal or the appropriate authority at the start.
Statement of Resignation: Clearly state your intention to resign and specify your position.
Effective Date: Mention the date when your resignation will come into effect.
Reason for Resignation: Briefly explain your reasons for leaving.
Thank You Note: Express gratitude for the experiences and opportunities you’ve had.
Offer for Transition Assistance: Offer to help train a replacement or transfer your responsibilities.
Contact Information: Provide details on how you can be reached post-resignation.

Tips for Writing a School Resignation Letter

Keep it Professional: Even if you’re leaving due to negative reasons, always maintain a level of professionalism in your letter.
Be Clear: Make sure your intention to resign and the effective date are clearly stated.
Stay Positive: Focus on the positive aspects of your time at the school.
Offer to Help: Even if you can’t train your successor, offer to provide resources or notes that might help.
Proofread: Ensure your letter is free from typographical and grammatical errors.
Maintain Confidentiality: If you’re leaving due to a sensitive issue, it’s important to handle the situation delicately and avoid discussing it inappropriately.
Follow Protocol: Make sure you’re aware of any school or district policies regarding resignation and follow them accordingly.

What to Do After Submitting Your School Resignation Letter

Inform Your Colleagues : Once your resignation has been formally acknowledged by the administration, inform your colleagues personally. This maintains professional respect and keeps communication open and transparent.
Complete All Outstanding Tasks : Ensure that all grading, reporting, and administrative duties are up to date. Leave detailed notes and resources for your successor to make the transition as seamless as possible.
Organize Your Workspace : Clean and organize your classroom and workspace. Remove personal items and ensure that all school property is accounted for and left in good condition.
Transfer Responsibilities : If you have any special duties outside of teaching, such as club sponsorships or committee roles, make sure these are handed over to another staff member in a structured manner.
Meet With Your Replacement : If possible, arrange a meeting with your replacement to go over critical information they will need to know about the students, curriculum, and any ongoing projects.
Request a Reference : Ask your principal or a trusted colleague for a letter of reference. This can be invaluable for future job opportunities.
Update Your Resume : Add your most recent job experience to your resume right away while the details are fresh in your mind. Highlight any achievements, innovations, or special projects you led.
Prepare for Your Next Role : If you have another position lined up, begin preparing for it. If not, start your job search promptly. Utilize networking contacts and update your LinkedIn profile.
Attend an Exit Interview : If your school offers an exit interview, participate honestly but professionally, providing constructive feedback that may help improve the institution.
Maintain Professionalism Until the End : Continue to adhere to all school policies and maintain your professional demeanor with students, parents, and staff until your last day.

FAQ’s

How do i write a letter of resignation for a private school.

To resign from a private school, address the letter to your principal or headmaster, state your position and intent to resign, mention the effective date, express gratitude for the opportunities, and offer to assist during the transition.

How Do I Write a Simple Resignation Letter?

A simple resignation letter should state your intention to resign, include the effective date, briefly mention the reason (if desired), and thank your employer for the opportunities provided. Close with your contact information and signature.

How Do I Write a Letter of Resignation as a Student?

In your student resignation letter, address it to your academic advisor or dean, clearly state your intention to withdraw, provide a reason, and mention the effective date. Thank your institution for the learning experiences and close respectfully.

How Do I Resign from School?

Resigning from school involves formally writing to the educational authority (like your principal or dean), stating your decision to leave, explaining briefly your reasons, and specifying your last date of attendance. Express appreciation for the education received.

What Is the Best Letter of Resignation?

The best resignation letter is concise, courteous, and clear. It includes your announcement of resignation, effective date, a brief reason for leaving, a thank you to the organization for the opportunities, and an offer to help with the transition

Text prompt

Instructive
Professional

Compose a resignation letter for a teacher leaving to pursue further education

Develop a resignation letter for a school librarian retiring after years of service.

Watch CBS News

Microsoft outages caused by CrowdStrike software glitch paralyze airlines, other businesses. Here's what to know.

By Haley Ott

Updated on: July 20, 2024 / 12:06 AM EDT / CBS News

Banks, airlines, television networks and health systems around the world that rely on Microsoft 365 apps were hit by widespread outages early Friday linked to the company CrowdStrike. Thousands of flights and train services were canceled globally, including more than 1,800 in the U.S., and there were disruptions to many other public and retail services.

Here's what we know about the outages:

What caused the global Microsoft outages?

The issue was caused by a technical problem that global cybersecurity firm CrowdStrike said it had identified in its software and was working to resolve. CrowdStrike provides antivirus software to Microsoft for its Windows devices.

"Earlier today, a CrowdStrike update was responsible for bringing down a number of IT systems globally," Microsoft said in a statement to CBS News.

Later on Friday, Microsoft said on social media that it had "completed our mitigation actions and our telemetry indicates all previously impacted Microsoft 365 apps and services have recovered. We're entering a period of monitoring to ensure impact is fully resolved."

In a statement, CrowdStrike CEO George Kurtz said the issue had been identified and a solution was being implemented. He added that "this is not a security incident or cyberattack. The issue has been identified, isolated and a fix has been deployed."

Long lines of passengers form at check-in counters at Ninoy Aquino International Airport amid a global IT disruption caused by a Microsoft outage and a CrowdStrike problem July 19, 2024, in Manila, Philippines.

In an update shared Friday afternoon on social media , Kurtz again apologized to those impacted and said he was committed "to provide full transparency on how this occurred and the steps we're taking to prevent anything like this from happening again."

What has been affected by the Microsoft outages?

Over 3,000 flights had been canceled within, into or out of the U.S. as of Friday night, and more than 11,400 others were delayed, according to the flight tracking service, FlightAware . Globally, more than 42,000 flights were delayed Friday.

American Airlines, Delta Air Lines, and United Airlines resumed at least some flight departures later Friday morning after pausing operations earlier in the day due to the outages.

"We have recovered our operation today and expect to deliver a reliable operation for our customers tomorrow," American Airlines said in a statement Friday evening.

And Toby Enqvist, chief operations officer for United Airlines, said in a statement late Friday night that "while we had to cancel and delay far more flights than we ever want to, we are poised to return to a near-normal operation on Saturday."

A timelapse shared by the Federal Aviation Administration showed flights resuming Friday afternoon.

Brigham and Women's Hospital in Boston canceled all previously scheduled surgeries and medical visits that were not considered urgent because many of the computer systems were down, preventing access to vital digital records.

"We do everything on our computers now," neuro ICU nurse Meghan Mahoney told CBS News. "…People's medical history, their allergies. So when that goes down, we have to revert back to paper charting."

Memorial Sloan Kettering Cancer Center in New York City postponed all procedures requiring anesthesia. Emory Healthcare system in Atlanta delayed certain types of surgeries. Seattle Children's Hospital closed its outpatient clinic.

The Department of Health and Human Services said on Friday afternoon it was "working to assess the impact of the CrowdStrike outage on patient care and HHS systems, services, and operations."

A Department of Homeland Security memo to staff obtained by CBS News said that "DHS systems are currently impacted by a global outage of the cybersecurity software CrowdStrike. This is impacting many businesses globally, as you may be seeing in the news. This was not a cyberattack."

Portland, Oregon Mayor Ted Wheeler issued an Emergency Declaration for the city on Friday. The declaration will allow for "immediate response and resources to get city systems back to fully operational levels." In New York City , Mayor Eric Adams said the outage did not have a major impact on city operations because of previous drills that had been conducted to educate officials on how to respond to an IT issue.

The FAA is working closely with airlines impacted by a global IT issue. This timelapse depicts air traffic recovering after airlines requested FAA assistance with ground stops this morning. Contact your airline for more info and monitor https://t.co/smgdqJN3td . pic.twitter.com/inRTK6ovTI — The FAA ✈️ (@FAANews) July 19, 2024

In Europe, Lufthansa, KLM and SAS Airlines reported disruptions. Switzerland's largest airport reported planes had not been allowed to land, according to CBS News partner network BBC News. In India, at the country's primary airport in Delhi, everything was being done manually. No electric check-in terminals were functioning and gate information was being updated by hand on a whiteboard, the BBC reported.

Hospitals in Germany said they were canceling elective surgeries Friday and doctors in the U.K. said they were having issues accessing their online booking system. Pharmacists in the U.K. said there were disruptions with medicine deliveries and accessing prescriptions.

Global IT outages at Newark International Airport

The Federal Bureau of Investigation said there were no operational problems related to the outage, though some of its systems had been affected. Those systems have workarounds that allow their use even amid the outage.

The London Stock Exchange said it had experienced disruptions to its regulatory news service, but that trading had not been impacted. A spokesperson for the New York Stock Exchange said markets were fully operational and a normal opening was expected.

Starbucks said the outage was preventing customers from using its mobile ordering features. Delivery companies like FedEx also reported that some packages could be delayed due to the outages.

"FedEx has activated contingency plans to mitigate impacts from a global IT outage experienced by a third party software vendor. However, potential delays are possible for package deliveries with a commitment of July 19, 2024," the company said in a statement.

When will the Microsoft outages be fixed?

Even with the fix being implemented by CrowdStrike, some of the problems caused will likely take time to solve, Chief Information Officer at identity security firm CyberArk, Omer Grossman, told Reuters. He said the reason is that the problem has to do with Endpoint Detection and Response (EDR) products that run on individual client computers.

"It turns out that because the endpoints have crashed — the Blue Screen of Death — they cannot be updated remotely and the problem must be solved manually, endpoint by endpoint. This is expected to be a process that will take days," Grossman said.

In an interview with CNBC, CrowdStrike's Kurtz said many of the affected systems were already beginning to recover, and a fix could be as straightforward for some clients as rebooting their computers or servers.

He acknowledged, however, that "some systems may not fully recover, and we're working individually with each and every customer to make sure we can get them up and running and operational."

Kurtz did not provide a timeframe, and it appeared that many companies and organizations around the world would have to rely on their own technology departments to get systems back up and running.

— Kris Van Cleave contributed to this report.

CrowdStrike
Internet Outage

Haley Ott is the CBS News Digital international reporter, based in the CBS News London bureau.

More from CBS News

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CrowdStrike says 97% of Windows sensors are online

Chaos and Confusion: Tech Outage Causes Disruptions Worldwide

Airlines, hospitals and people’s computers were affected after CrowdStrike, a cybersecurity company, sent out a flawed software update.

Share full article

A view from above of a crowded airport with long lines of people.

By Adam Satariano Paul Mozur Kate Conger and Sheera Frenkel

July 19, 2024

Airlines grounded flights. Operators of 911 lines could not respond to emergencies. Hospitals canceled surgeries. Retailers closed for the day. And the actions all traced back to a batch of bad computer code.

A flawed software update sent out by a little-known cybersecurity company caused chaos and disruption around the world on Friday. The company, CrowdStrike , based in Austin, Texas, makes software used by multinational corporations, government agencies and scores of other organizations to protect against hackers and online intruders.

But when CrowdStrike sent its update on Thursday to its customers that run Microsoft Windows software, computers began to crash.

The fallout, which was immediate and inescapable, highlighted the brittleness of global technology infrastructure. The world has become reliant on Microsoft and a handful of cybersecurity firms like CrowdStrike. So when a single flawed piece of software is released over the internet, it can almost instantly damage countless companies and organizations that depend on the technology as part of everyday business.

“This is a very, very uncomfortable illustration of the fragility of the world’s core internet infrastructure,” said Ciaran Martin, the former chief executive of Britain’s National Cyber Security Center and a professor at the Blavatnik School of Government at Oxford University.

A cyberattack did not cause the widespread outage, but the effects on Friday showed how devastating the damage can be when a main artery of the global technology system is disrupted. It raised broader questions about CrowdStrike’s testing processes and what repercussions such software firms should face when flaws in their code cause major disruptions.

How a Software Update Crashed Computers Around the World

Here’s a visual explanation for how a faulty software update crippled machines.

How the airline cancellations rippled around the world (and across time zones)

Share of canceled flights at 25 airports on Friday

50% of flights

Ai r po r t

Bengalu r u K empeg o wda

Dhaka Shahjalal

Minneapolis-Saint P aul

Stuttga r t

Melbou r ne

Be r lin B r anden b urg

London City

Amsterdam Schiphol

Chicago O'Hare

Raleigh−Durham

B r adl e y

Cha r lotte

Reagan National

Philadelphia

1:20 a.m. ET

CrowdStrike’s stock price so far this year

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COMMENTS

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AI cover letter writer, powered by ChatGPT

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How to Write a Cover Letter for a Government Job

Step 1: Read the job posting carefully

Step 2: Research the government agency you are applying for

Step 3: Write a complete cover letter header

Step 4: Introduce yourself and mention your reason for writing

Step 5: Explain the qualifications that make you a great candidate

Step 6: Reemphasize your genuine interest in the role and your motivation

Step 7: Close with an invitation and give your contact details

Application Letter for Government Employment

Tip 1: Include specific information

Tip 2: Follow the descriptions written in the job post

Tip 3: Use the correct file format

Tip 4: Use appropriate text formatting

Tip 5: Create a draft, edit and proofread

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