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7 Rejection Letter Samples to Send to Unsuccessful Applicants

10 min read · Updated on December 08, 2023

Simplify the rejection notification process with these sample rejection letters

Whenever you hire a new employee, it almost always means that you selected them over other applicants. Obviously, the courteous thing to do is to let each of them know that you've decided not to offer them employment. But how should you notify them that they've been passed over for the position? For many companies, the answer is simple: send them a clear and professional rejection letter that confirms your decision. Unfortunately, writing those letters is not always the easiest thing to do.

In this post, we'll explain why rejection letters are important and offer some tips to help you craft your own rejection letter templates. We'll then provide seven sample employment rejection letters that you can customize to fit your company's needs.

Why send out a job rejection letter?

Obviously, sending out rejection letters to applicants does take up precious time, but there are good reasons why companies do this. First, a polite rejection notice is considered good etiquette, since it lets the candidate know that the job has been filled. That confirmation shows that you respect their time enough to help them avoid wasting it on a job that's no longer available. It also helps to avoid any candidate confusion by helping them to understand why they weren't selected for hire.

Companies that develop a habit of sending out formal rejection letters can also help themselves, by promoting their own commitment to respectful professionalism. This can leave a positive impact on the rejected candidate, as well as anyone else they might talk to about their job search experience.

Why use template rejection letters?

Template rejection letters can be a great way to save time and ensure a consistent approach to your communication with unsuccessful candidates. They can help you to provide uniform answers to explain why a candidate was rejected, as well as advice that you think may help the candidate as they continue their job search. Well-constructed rejection letters that offer helpful feedback to candidates can help to soften their disappointment, while providing useful information that can benefit their careers.

How to write your own employer rejection letters

So, how do you write a positive and helpful employment rejection letter? The following tips can help you to determine what to include in your template letters, and the best tone and method for addressing rejection in the clearest and most concise manner possible.

Don't delay the rejection. Once you've decided to move forward with a specific candidate, notify rejected applicants as soon as possible. Remember that they may also be pursuing other open positions, so you're doing them a favor by letting them know that your company's job has been filled.

You can send the rejection via email rather than by regular mail service. While a mailed letter might seem more formal, most candidates will appreciate receiving the news as soon as possible – and email is always quicker.

Keep your rejection letters short. No candidate wants to read through a lengthy explanation about why they didn't measure up to expectations. At the same time, though, your letter should include enough detail to ensure that you explain the decision.

Try to be as positive as possible. The rejection will be disappointing for the candidate, so there's no need to pile on with negative feedback or other criticism.

As a rule, keep your letter limited to no more than three short paragraphs. The first one can simply thank them for their interest and let them know that you've decided not to hire them. 

The second paragraph can include some positive affirmation, by focusing on anything that impressed you during their interview, and perhaps cite a reason why they've been rejected. If you might consider them for a different job in the future, tell them that too. 

Finally, your third paragraph should simply thank them again and wish them well in their efforts to land the right job in the future.

Seven rejection letter samples

Below, we've included seven example rejection letter templates that you can customize and send to unsuccessful applicants. This selection of templates covers a variety of different approaches for rejecting candidates, so you can choose one or several depending on your company's needs.

1.     Generic rejection letter template

Dear Mr / Ms [Applicant's name],

Thank you for submitting your application and resume for our [title of the position they applied for] position. We deeply appreciate you taking the time to reach out to us. However, after reviewing your application, we have decided not to move forward with your application.

As you probably know, we received a tremendous amount of interest in this position, so this was an extremely difficult decision for our hiring team. Unfortunately, we concluded that your impressive array of skills and achievements were not what we were looking for at this time.

We want to thank you again for your interest in working with us and wish you the best of success in your future career endeavors.

[Your name and company name]

2.     Application rejection letter template

Thank you for submitting your application. We appreciate your interest in a position as a [job title] in our company and the effort you invested in reaching out to us. Unfortunately, our review of the many applications and resumes we received in response to our job posting has moved us to select another candidate for the role.

We do want to commend you for your impressive skill set and accomplishments, and hope that you will consider a different role with us at some future point in time. We will keep your resume on file and may reach out to you if we have another opening for a job that better aligns with your unique talents.

Again, thank you for getting in touch with us and providing us with your resume and application. We wish you luck and much success in your job search efforts.

Warmest regards,

3.     Screening stage rejection letter template

Thank you for your resume and application submission and for participating in our initial screening process. Unfortunately, our screening suggests that you may not be the best fit for this position or our company at this time. As a result, we have decided to decline moving forward with our interview process.

We should note that your skills, experience, and other qualifications are very close to what we need for this position. However, our screening results found that [provide reason for rejection, such as failed background check, failed drug test, etc.]. Those results led us to focus on other candidates to fill this position.

Again, we applaud your credentials and wish you nothing but the best in your job search efforts. Thanks for reaching out to us and good luck throughout your career.

Best regards,

4.     Early-stage interview rejection letter template

We truly appreciate you taking the time to meet with our hiring team to interview for our open [title of the job] position. I speak for everyone on the team when I say that we were really impressed with your overall performance and believe that you have a lot to offer to any company that hires you. Regrettably, however, we have decided to decline moving forward in our interview process.

While your interview was solid and compelling, and your resume qualifications are close to what we were looking for, we have decided to hire another candidate whose skills more closely align with our needs for this position. Make no mistake, though – this was a difficult decision.

Since we were so impressed with your candidacy, we will keep your resume on file and contact you if any other opportunities arise in the future. Until then, we wish you the best of luck in all your endeavors and hope for your continued career success.

5.     Final stage interview rejection letter template

Thank you so much for your time and attention throughout our application and interview process. We appreciate the patience you extended to everyone on our team during all [number of interviews] of your meetings with us. Unfortunately, after reviewing the results of our assessments of every candidate for the position, we have decided not to offer you the role.

Everyone on our team agrees that your skills and experience are beyond question, so this decision is in no way a reflection on your qualifications. Our decision was based solely on an evaluation of every candidate's experience and how well we believe they might fit with the specific needs of that open position. Regrettably, that decision process led us to another candidate.

We would appreciate it if you would allow us to contact you if or when another position opens, that we believe might be a better fit for your core competencies. Again, we want to thank you for your commitment to the process and extend our best wishes for your future success.

With our best regards,

6.     Post-phone call rejection letter template

Dear Mr /Ms [Applicant's name],

This letter is to follow up on our recent phone call with you confirming that we will not be hiring you for the position of [name of position the applicant applied for]. I wanted to personally contact you and let you know how much we all appreciated having the opportunity to get to know you throughout our interview process.

Though you have already been notified of our decision in that brief call, I still want to take a few moments to say how impressed we were with your qualifications and interview skills. We all recognize the potential value our company could enjoy if you were a member of our team.

Thank you again for your interest in our company. We wish you luck in your career journey.

7.     Rejection letter template advising candidate to reapply in the future

Thank you so much for interviewing for our position as a [job title]. Your qualifications are impressive, which made our hiring decision extremely difficult. However, the team here have decided to offer the job to another candidate.

Still, we want to let you know that we recognize your talents and are confident that you would do well in a different role within our organisation, if you focused on developing [cite a skill that the candidate needs to enhance]. With those added skills , we would be eager to consider you for a different role in our company.

Thanks again for your dedication and interest in joining our firm. Good luck to you in your job search!

Simplify your efforts to follow-up with rejected candidates

It's never easy to craft a letter letting job candidates know that they've been rejected. Still, it's something that every company should do, so it's important to streamline the process as much as possible. By using some variation of these rejection letter templates, and customizing them to fit your unique needs, sending out these notifications can be quicker and easier than ever before.

Looking to avoid a job rejection letter by bolstering your resume? Get a free resume review from our experts today!

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Sample Job Rejection Letters

A LinkedIn survey found that 94% of talent would like to get interview feedback .

Make sure you provide a great employer branding experience by communicating with your candidates when they haven’t been successful in applying for a job.

When you send a candidate  rejection letter, it puts your company in a good light.

This will encourage candidates to reapply for another position, speak to their friends or leave good reviews about your business.

The sample job application rejection letters below will give you a good start when communicating with candidates who haven’t made the grade. Use these candidate rejection letter templates and personalize them according to your company. Before we get into the “you didn’t get the job” email samples, here are some tips for writing job applicant rejection letters.

Job applicant rejection letter tips

• Keep it straightforward. Don’t make the applicant letters long-winded. Keep it professional and to-the-point.
• Personalize your applicant rejection letters. Use the candidate’s name and position and, if they attended an interview, make a comment about their performance.
• Be gracious. As well as being professional, you should also be gracious. The person applied for a job at your business because they wanted to work with you, so make sure that your applicant rejection letter is respectful and considerate.
• Be honest. It may be tempting to say things you don’t mean in your applicant rejection letter. So, keep things simple. For example, don’t include that you want the candidate to apply for more openings going forward if you know that the person isn’t a good fit for your business.
• Be swift. When you know an applicant isn’t suitable for the role, don’t wait a long time before sending a rejection letter. Do it as soon as possible, so they will concentrate their efforts elsewhere.
• Cushion the blow. When you have to give the candidate constructive criticism, start off with something positive. You can talk about things you were impressed with and then go into the skills or qualifications they were lacking. Always end on a positive note by wishing them well.
• Always remember your brand. The applicant rejection letter could be your last chance to convey a positive impression of your business. This will either make your applicant feel favorably towards your business or hard done by. Always think about your reputation when communicating. This should be no different with an applicant rejection letter.

The structure of the job applicant rejection letter

You should have a structure for all of your job candidate rejection letters. This will enable you to say what you need to quickly and efficiently as well as sticking to your company’s brand. Use the following information when formatting a job applicant rejection letter:

• ‍Address. Start the sample letter for rejecting a candidate with the official address of your business in the top right hand corner. You need to include your address only if you’re sending a physical letter. ‍
• Date. A few lines under the address, include the date. You don’t need to do this if you’re sending an email.‍
• Inside address. The candidate’s address goes a few lines underneath the date. ‍
• Subject. Use a subject line  that is short and to-the-point. For example, the candidate’s name – job application.‍
• Salutation. How formal or informal your salutation is will depend on your company and whether you’ve met the applicant. If you’ve met them in an interview and have developed a rapport, you can go on a first name basis, for example, “Dear Jane.” ‍
• Opening paragraph. In the opening paragraph, convey that you appreciate that the candidate took the time to apply for the job and, if applicable, attended the interview.‍
• The body. Use this part of the job candidate rejection letter to inform the applicant that they were not successful at this time. You can give reasons or just let them know that other candidates were more suitable and matched the job description better .‍
• Last paragraph. How you use this last paragraph depends on your company’s policies. Some companies use it to give more detailed advice about the application while others simply note that, if the job applicant wants more detailed feedback, they can make a request.‍
• Closing. Keep this short and to-the-point. Thank the candidate for their time and wish them the best in their future job search.‍
• Your name and signature. You need to include your name and signature in the last part of the letter. Also, include your contact information just in case the applicant wants more information. In addition, include a signature if you’re sending a physical letter.

Job candidate rejection letter samples and templates

Job rejection letter sample 1, the standard sample rejection letter from an employer to an applicant who will not get an interview..

Dear < Applicant’s first name >,

I would like to say thank you for taking the time to apply and meet with our team about the <role title=””> at <company name=””>. It was great to find out more about what you have achieved, as well as your skills and qualifications.</company></role>

Regrettably, you were not selected by our team to go forward. Please remember that competition for jobs at <company name=””> is very high and it is often difficult to choose between many experienced and quality applicants.</company>

We will be keeping your details on file in case any openings come up in the future that we believe you would be a better fit for.

Please feel free to contact me if you would like detailed feedback about the selection process.

Many thanks again for your interest and application to <company name=””> and all the best with your job search.</company>

< Sender’s name >

Job Rejection Letter Sample 2

Dear Mr./Miss < Applicant’s last name >,

Thank you for applying for the <job title=””> at <company name=””>. We want to thank you for making the effort to apply to our company and we value your interest in becoming part of our team.</company></job>

The number of applications we received for this role was unprecedented and, after careful consideration of every single one of them, it is unfortunate that we have to let you know that you will not be proceeding to the next phase of our selection process. Although your skills and qualifications are remarkable, we have chosen to go forward with another applicant, who is a better fit in terms of experience.

Again, we value your interest in our company and would welcome an application from you in the future, should you come across another role that you think you will be suitable for.

If you need further information or have any more questions, please feel free to contact me by phone at <phone number=””> or email< email address>.</phone>

We wish you all the best with your future ventures.

Job Rejection Letter Sample 3

After a phone interview.

Dear Miss/Mr. < Applicant’s last name >

Thank you for taking the time to speak with me on the phone for the position of <job title=””>.</job>

Our company has received a high number of applications and we have contacted a number of applicants. We would like to let you know that, although your qualifications and skills were very impressive, we have decided to go forward with other candidates whose experience and skills better meet the needs of our organization at this time.

Thank you again for your interest in <company name=””>. I wish you success in your career search.</company>

Job Rejection Letter Sample 4

After a face-to-face interview.

Thank you for taking the time to interview with <company name=””> for the <position name=””>.</position></company>

We value your interest in our company and this role. I am writing to inform you that we have chosen an applicant who is the closest match for the job requirements and description of this role.

We very much appreciate you taking the time and making the effort to attend the interview. We would like you to consider applying for future openings at our company.

Once again, thank you very much for your time.

Job Rejection Letter Sample 5

Dear Miss/Mr. < Applicant’s last name >,

I appreciate you taking the time and making the effort to meet with our team to talk about the <position> at <company>.</company></position>

Your time, enthusiasm and interest in this position are much appreciated. I would like to inform you that the position has been filled by another candidate, whose qualifications, skills and experience most closely matched the requirements in the job description.

However, your application will be kept on file and you will be considered for future openings, if they are a good fit.

Again, it was good to meet with you and I wish you all the best in your future job search.

Job Rejection Letter Sample 6

Thank you for providing us with the opportunity to meet and interview you for <job position=”” title=””> with our company. We value your interest and enthusiasm in joining our team and we enjoyed getting to know more about you.</job>

It can be difficult to choose among brilliant candidates who we interview, especially when we have many who are so qualified for this particular role. Even though we would love to welcome every single person we interview to our team, in the end we need to choose an applicant who we know most closely fulfills the requirements of the position’s job description.

Although your qualifications, experience, skills and education are very impressive, we have chosen to go forward with another candidate who better matches and meets the needs of this role. Our decision was based on small nuances, but you were still a very exceptional candidate. We do hope that you keep us in mind and apply again in the future for a role you believe would be a good fit, as we appreciate your expertise in our industry. You were one of the few top candidates and it was a pleasure to meet you.

If you need more information or have any questions, I would be happy to speak with you. You can contact me by email at <email address=””> or phone at <phone number=””>.</phone></email>

Once again, thank you for the time, effort, energy and enthusiasm you have invested in this process and we wish you all the best in your personal and professional endeavors.

Job Rejection Letter Sample 7

This job applicant rejection letter is used for after a second interview.

Thank you for investing the time to go through our two-stage interview selection process for the position of <job title=””>. Our team really enjoyed meeting you and discussing various aspects of the < industry>.</job>

We have now had the time and opportunity to consider every candidate. You were one of the candidates most highly regarded for this position. However, on this occasion, the team felt that another candidate’s experience and skills were a better match for the position. We want to take this time to encourage you to continue to check our vacancies for future positions that match your skills and experience.

We wish you all the best in your future endeavors and the next part of your career. Thank you again for your interest in <company name=””>.</company>

Job Rejection Letter Sample 8

After assessment test.

Dear <applicant’s first=”” name=””>,</applicant’s>

Thank you for taking the time to meet with me and the team for <job title=””> at <company name=””>. It was a pleasure to learn more about your accomplishments and skills.</company></job>

We have now had the chance to review all applicants and, unfortunately, we regret to inform you that, at this time, we have decided not to proceed with your application. This has been a tough decision as the applicant standards have been very high. However, we have found that, during the test, other candidates had higher verbal reasoning skills. We would like to give you the advice to gain more experience in this field and to submit another application in the near future when more vacancies become available.

Thank you once again for your interest in <company name=””> and we wish you all the best in your job search and career.</company>

Conclusion: Job applicant rejection letter sample

Use the job applicant rejection letter templates above by customizing them according to the different stages of the hiring process .

Want templates for job descriptions to attract the best candidates?

Click here for Fountain’s job description templates , which include bank teller, delivery driver, retail cashier and more. You can even use our interview preparation checklist to prepare in advance for your interviews with each candidate.

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For quicker and more efficient sourcing and hiring, find out about how to Boost a job here .

Deliver a better candidate journey.

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About the Author

Josh harrisking, related content, q1 2024 fast food report, how to build a direct sourcing strategy for frontline hiring, top 3 challenges of quick-service restaurant hiring (plus 3 solutions).

Rejecting Applicants: A Template for the Perfect Rejection Letter

You never know—one of your now-rejected candidates may be an excellent fit for one of your roles in the future!

Before the pandemic, every corporate job attracted about 250 applicants . Of those, anywhere between four and six would make it to the final interview, and only one would get the job. In a post-pandemic world, there are over 12.6 million unemployed people in the United States alone. That means the number of applicants is even higher. So are the rejections that go with them.

When you’re rejecting so many candidates every day, it starts to get challenging to remain human. You get desensitized and may even forget that the people you are dealing with on the other end are just that: people.

Now, more than ever, it’s essential to be kind. Check yourself before you respond to any applicant, no matter what their stage. Here’s a checklist you can use to go through your responses and craft templates that work the best for your company and help your candidates still feel valued, even in rejection.

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Best practices for rejecting applicants.

If you can create a template to use and regularly modify for each of your candidates, it will make each rejection letter a bit easier and a bit more straightforward. Consider the following best practices as you go and create something that works perfectly for you and your team.

1. Let them know quickly

Many people like to wait until they’ve found or hired the best candidate before notifying any other candidates that they won’t be moving forward. Don’t do that. As soon as you know that the person you’re reviewing or talking to isn’t the best candidate for your team, let them know. Depending on where they are in the interview process, this can be via email or phone. If they’re just in the beginning stages of application review or a phone screen, you’re good to email. Beyond that: give them the courtesy of a phone call.

2. Personalize your rejection

Templates make things much more manageable and assure that you address everything that you need to in each rejection. Leave sections in your templates for personalization. Mention the candidate’s name in the opening and sign the message with your own. Take ownership over the rejection , rather than just hiding behind your company’s name. If you’ve spoken with them or they’ve gone through the process, mention something from your conversation if you can . Providing personal details helps the candidate feel like they are more than just a number to you and can soften the rejection blow.

3. Make it short and sweet

No one wants to read a novel about why they aren’t getting a job . Keep your rejection letter short and sweet. One to two paragraphs that include all of the critical information will suffice. Let them know that they won’t be moving forward, that you appreciated their time , add any additional information that you feel is necessary, and then move on. If they reach back out for more information, try to keep that quick and concise as well.

4. Be honest

If you can be honest in your rejection, people won’t have to reach back out and ask why they aren’t moving forward. Take time to chat with your HR or People team about what you can or can’t share regarding constructive insights. Try to offer as much information as you can, though. It will help create a better impression of your company with the candidate and help them move forward. The more insights you can offer, the more potential they have for their next interview to be the one that works out.

Ask for insights on your process

Just like they’re curious about what could have gone better, you should be too. Ask people that run through your process what they liked and didn’t like. Ask them what felt awkward or if there was anything that you could have improved. By asking for insights, you show them that you value their experience, but you also get the opportunity to hear different perspectives on how you could improve your interview process.

Rejection Letter Templates

Now that we’ve broken down the things to consider and include when writing a rejection letter, here are three templates for you to use. The type of response you send after the phone screen versus after a conversation with them should be different. Similarly, you should call them if you’ve had an interview or taken a substantial amount of their time.

Template to send to a candidate that has applied but hasn’t yet reached the phone screen:

Hey there [Name],

Thanks so much for taking the time to apply for [The Role] at [Your Company]. We really appreciate your interest.

We’ve had a chance to review your qualifications, and while you have an impressive background, we have ultimately decided to move forward with other candidates at this time.

I’m happy to stay in touch should anything change or other opportunities with [Your Company] come about that might fit your background.

Thank you again for your time and interest in [Company]—best of luck in your search.

Thanks, [Your Name]

If you’ve reviewed their credentials, scheduled a phone screen, and then decided that they aren’t a good fit, the template changes slightly:

Thank you for taking the time to speak with me and for allowing us to consider you for a position with [Company]. While you have an impressive background [note something that you liked about your conversation], we have ultimately decided to move forward with other candidates for the role.

I’m happy to stay in touch should anything change or other opportunities with us come about that might fit your background as we continue to scale.

Again, thank you so much for your interest in [company], and best of luck with your search.

When rejecting a candidate after a longer-form interview or conversation, it’s a best practice to reach out over the phone. Lead your discussion off by letting them know that you won’t be moving forward.

Continue by saying that you appreciate their time and energy and keep them in mind for future roles. If you’d like to, follow up with them via email with something like the following:

Hey there [name],

Thanks for speaking with me. I wanted to reiterate that I’m grateful for the time and energy you put into the interview process. While it didn’t work out for this role, I’m happy to keep you in mind for future positions at [Company].

Please let me know if there’s anything else I can help with, and good luck in your job search.

Thanks, [your name]

Keep it human

Everyone knows the Golden Rule: treat others as you’d like to be treated . That goes doubly when you’re rejecting candidates in a hot job market. Give people their answers quickly and keep it short and sweet. If they ask for feedback on what they could have done better or how they could change their resume, give them as much information as you can. Similarly, ask for their insights on what you could have done better. It never hurts to improve your processes, even if you aren’t moving forward with them.

Treat your candidates like humans. Personalize the templates that you use, and be as open and receptive as possible. Building relationships rather than breaking them is one of the best ways to continue to ensure your business’s health and stability.

3 Templates for the Perfect Rejection Letter

We prepared craft templates that work the best for your company and help your candidates still feel valued, even in rejection.

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Mercer is the Head of Support at Appcues, a yoga fanatic, and strives to make the world a little bit happier one customer at a time. You can find her at mercenator.com and on Twitter at @mercenator .

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8 Tips for Writing a Compassionate Rejection Letter + Samples

Writing a rejection letter can be stressful.

Nobody likes being rejected, and depending on how you craft your message, you could end up with an upset but understanding candidate who becomes a fan of your brand and how you handle candidate communications. Or, you could end up with an angry applicant who takes to sites like Glassdoor to talk about their poor experience.

Regardless, sending rejection letters to applicants who don’t make the final cut is an inevitable part of the hiring process. And since rejection letters impact the candidate experience , employer branding , and long-term talent acquisition strategy , they’re pretty important.

So, how do you craft a polite rejection letter in a way that’s considerate and doesn’t twist the knife any further? Luckily, learning how to write a rejection letter is more about following a good recipe than needing any great creative writing skills .

TL;DR — Key Takeaways

• When rejecting a candidate, showing appreciation for the time and effort candidates put into applying can leave a positive impression of your brand , which can not only help boost your employer branding long-term but also leave the door open for both parties to work together in the future.
• Saying “no” in a thoughtful way can actually make people like your company more . They’re likely to spread the word about how you handle things gracefully, which can attract more great candidates down the line.
• Sharing some positive feedback can help rejected candidates see the silver lining. Learn how to offer constructive criticism in a way that helps guide them on what to polish for their next shot, without adding any sting.
• The more you’ve interacted with someone, the more personalized your parting words should be. Tailoring your message for different stages of the process shows you care about the connection, however brief.
• It’s tempting to want to soften the blow and offer a large explanation or apology up front, but it’s often better to jump straight to the point and then follow up with positive notes, constructive feedback, or more information.

What is a rejection letter?  

A rejection letter is a formal notification from an employer to a job candidate that they will not be progressing to the next stages of the selection process, usually in the form of an email.

The importance of the rejection letter 

While rejecting applicants or sending rejection letters probably isn’t your favorite part of your role (at least we hope not!), they are important for a few reasons:

• Building relationships in your talent pool: A well-written and polite rejection letter can demonstrate that you appreciate the candidate’s time and effort, which can go a long way in building a relationship with them (and other potential candidates they chat with). Plus, they’ll be more likely to allow you to retain their details in the  talent pool  for future openings.
• Improving your candidate experience and employer brand: Applicants want to feel that your company appreciates their efforts, even if they didn’t get the job position. Then they’ll be more likely to recommend your company to other candidates (or re-apply at a later stage). If you can get the letter to them in good time, too, then you’re also supporting a good candidate experience.
• Give and receive feedback on your interview process : Provide applicants with valuable feedback on why they were unsuccessful for a particular role, and offer job-seeking advice on how they can improve. This gesture makes it easier to solicit feedback on the interview process from them, too, which you should take and implement to improve your own processes.

But how do you create a meaningful rejection letter after an interview when you have a looming pile of candidates to communicate with and other job tasks to handle?

Rejection letter templates are one tool that can help automate the most time-consuming aspect of the process, which is starting from scratch with a blank page.

How to write a great rejection letter (+ rejection letter templates)

We know it can be difficult to treat each candidate as an individual after your 100th or 1000th letter! So, here are a few tips (and rejection letter samples) to help personalize, automate, and reduce the stress of the process.

Keep the subject line short and simple, and try one of these popular formats:

• Your application with [company name]
• [Job title] — Your application
• Interview feedback for [candidate name]

1. Get straight to the point

Your candidate is already expecting an email from you about their application for the position. So, get straight to the point in the first paragraph.

Don’t make them read five paragraphs before you get to the crux of the email (which is that they ultimately didn’t get the job). And, when you do get to the point, it’s important to communicate in a compassionate way.

Dear [Candidate],

We appreciate your interest in [company name] and the [position] role. After careful consideration, we’ve decided not to take your application through to the next stage.

Though we were impressed with your [Skills/Experience], we have selected another candidate who better matches the skills and experience we are looking for with this position.

Thank you for the time and effort you’ve put into your application. We wish you success in your job search.

Sincerely, [Your Name]

2. Give them feedback

Many companies don’t provide feedback to unsuccessful applicants to prevent possible litigation. However, even a little (positive) feedback can go a long way.

For those who want to go the extra mile, inform the applicant why they weren’t a good fit for the particular position or job description . Most applicants will appreciate the positive feedback so they know what areas of their knowledge, education qualifications, or experience to work on.

Thank you for your taking the time to apply for the [job title] role at [company]. Your application was unfortunately unsuccessful.

While we’ve decided to move forward with another candidate, it was not an easy decision. Your [x] years’ experience in [industry/department] and particular skills in [job function] are definitely impressive. But for this role, it is also crucial that the candidate has in-depth knowledge of [area of specialty/software tool].

With that in mind, we’d hate to lose touch with you, as there may be a future role that matches all the great things you have to offer. May we retain your details in our database?

In the meantime, we wish you all the best in your job search and success on your career journey.

Bonus Tip: Avoid Criticism

Avoid being critical with your candidate feedback, as this will probably create a negative impression, a bad candidate experience, and ultimately harm your employer brand.

While the above rejection letter template is a good example of positive, constructive feedback, here’s an example of what a critical tone looks like:

Your poor communication skills and lack of relevant scenario examples during the interview were major red flags for us. It is essential for a [Position] to be able to effectively communicate and provide examples of their experience and skills.

3. Write different rejection letters for each stage in the hiring process

You wouldn’t break up with someone you’ve dated for two months the same way as a partner of five years. The same applies here. There should be a different rejection letter template for every stage of the hiring funnel.

The further along the candidate is in the process, the more personalized and detailed the letter should be.

The level of detail in the core message should increase depending on how far the candidate has made it in the process, such as after the initial phone screen or pre-employment skills assessment , after a manager interview, and after a homework assignment .

Let’s take a look at some more rejection letter samples depending on the stage of the interview process the candidate made it to:

⭐ After a screening skills test

Thank you for your taking the time to apply for the [position] role at [company]. Your application was unfortunately unsuccessful. We wish you luck with your job search.

⭐ After the phone screen or interview

Thank you, [candidate name], for taking the time to meet with [manager name] and share more information about your [job title] skills and experience. Unfortunately, we will not be taking your application to the next round.

While we appreciate your efforts, we have decided to move forward with another candidate who has more experience in [skill/software] for this position.

We wish you the best of luck with your job search.

⭐ After a homework assignment

Great job with your homework assignment , [candidate name]. We can see that your [role/task] skills are really well-honed. You know your stuff!

And while you do have what it takes for this type of position, we have chosen to go with another candidate. It was not an easy decision, but we felt they were a better fit due to their particular proficiency in [skill] and their [another point tied to the job spec]. Unfortunately, your application will not be taken further.

However, we’d hate to lose touch with you, as there may be a future position that matches your fantastic skill set. May we retain your details in our database?

In the meantime, we wish you all the best in your job search and success on your career journey. Feel free to reach out if you have any further questions.

4. Let the candidate know that more positions will open in the future

A candidate may have been unsuccessful with a specific role, but if they’re really good, you want to keep their personal details for future opportunities. This part of the email could be something along these lines:

We appreciate your time and efforts and see your skills shining through. So we’d hate to lose touch with you. May we retain your details in our database for future opportunities that match your skill set?

5. Wish them good luck

Always include this part. It’s just good manners (and the candidate will definitely notice if it’s not there ), and an essential part of the candidate experience for any potential employer. Forbes says it like it is:

Job applicants who do not receive a job offer are 80% more likely to apply again if they already had a positive impression of the hiring organization. Forbes | Source

6. Send it as soon as possible

If you’re sending a rejection letter, send it as soon as possible . This way, you’re saving time and respecting everyone’s efforts in the process. Candidates want to know ASAP whether they’ve got the position or not so they can move on with their job search.

According to research :

• 44% of candidates get feedback from the employer within a few weeks of applying
• while 37% of candidates get it within one week
• and just 4% of candidates get it the same day

Since the average recruitment process often takes way longer than human resources or job-seekers would like, speeding up your response time can give you a big advantage over the competition in terms of candidate experience.

Skills assessments can help employers automate the screening process and provide instant feedback to candidates!

7. Personalize your letter

After spending an hour or more on a job application, candidates want to know their efforts and time are valued. You can do that by personalizing your communication to unsuccessful applicants. At a minimum, include their name and the job title they applied for. And the further down the hiring process they get, the more personalized the letter.

8. Thank the candidate

At the very beginning, make sure to thank the applicant for applying to your company. After all, they’re spending their valuable time and energy applying for your job opening and trying to make a good impression in an interview.

What else to know about rejection letters

If that didn’t answer all your niggling questions about how to write a rejection email, we should have it covered in this Q&A.

Should I write a rejection letter to every candidate?

Yes! Automate this process as much as possible using a rejection email template. Early-stage candidates can receive a less detailed email, while shortlisted candidates who attended an interview deserve more feedback and personalization (and well wishes for future career endeavors).

What’s the best way to close a rejection email?

Ugh. This is often one of the hardest parts. Here are a few ways to end the email.

• “Thank you for applying to join the [company] team. We appreciate the time and effort you’ve invested in the application process.”
• “Though we get that this may be disappointing news, we hope you continue your job search and wish you good luck in your career path.”
• “While we will not be moving forward with your application for [position], we hope you continue to apply for other positions. Thanks for all the time and energy you’ve put into your application, and we wish you the best going forward with your career.”
• “Thank you for your application. While we will be moving forward with other candidates, we wish you good luck in your job search.”

What are some of the most important things to keep in mind while drafting a rejection letter to a job applicant?

• Include their name and the job title
• Get to the point quickly
• Don’t criticize the applicant
• Use different templates for the different hiring stages
• Ask permission to keep them in your talent database for future positions
• Stay clear of fake feedback—better nothing than made-up or copy-and-paste reasons
• Ask for feedback on your recruitment process, especially for post-interview rejection

Should we send a rejection email to internal candidates?

Yes, but an internal candidate rejection will be a bit different than one for external candidates in these ways:

• Provide a more detailed explanation of the decision: They’re more familiar with the company’s needs, processes, and necessary qualifications.
• Share detailed, open feedback: If they want to grow in the company, open feedback and detailing their next steps will help them better plan any internal mobility moves and general career growth.
• Strike the right tone: You need to be professional but bear in mind that you already have a relationship with the person.

How can a bad rejection email backfire on the employer?

A badly written rejection email can affect your company negatively in ways such as:

• Creating a bad rep as a company
• Possible legal consequences if the content is viewed as discriminatory or inappropriate
• Damage the relationship between the candidate and the employer
• Negative impact on current employee morale if they learn about the situation

Go forth and write better rejection letters

Unfortunately, regardless of how well-crafted your rejection letter is, it’s still a rejection. Nobody likes to be rejected, so even if you do it “right,” you still might feel bad about having to reject a great candidate or receive some upset replies to your emails.

Take these helpful tips to heart so you can communicate to unsuccessful applicants in a way that is caring and practical. That way, you’ll be building better relationships, growing your candidate pool , and maintaining a positive employer brand for your company (plus, it’s just the right thing to do!).

Don’t forget that you can automate the time-consuming parts of talent acquisition with skills assessments , so your team has more time to communicate from human to human. To see how that works (and to check out our email templates), create a free Toggl Hire account now!

Juste loves investigating through writing. A copywriter by trade, she spent the last ten years in startups, telling stories and building marketing teams. She works at Toggl Hire and writes about how businesses can recruit really great people.

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• Career Development

7 Rejection Letter Samples to Send Unfit Applicants

When it comes to the hiring process, rejection letters play a significant role in maintaining a positive candidate experience. Addressing unsuccessful applicants with tact and respect reflects well on your company's professionalism and helps build a favorable reputation for your brand. Crafting well-written and thoughtful rejection letters can help you attract potential employees in the future. 

In this article, we will provide seven rejection letter samples to send to applicants deemed unfit for the job. These templates will assist you in delivering clear, concise, and courteous messages to unsuccessful candidates while maintaining a professional yet approachable tone.

How do you write a rejection letter politely?

Before we dig into those samples, there are a few things you should know about crafting a rejection letter. The first thing to remember is you’re sending a document that has the potential to ruin someone’s day, so remember the human factor. You want the rejection letter to be professional, but embracing empathy is important, also. 

Here are some additional tips for crafting your rejection letter:

Be direct and clear about the outcome. You can even provide a bit of an explanation for the decision so that the candidate knows what they need to work on to improve their skills or qualifications. 

Offer encouragement . Dr. Barbara Fredrickson, a positivity researcher, suggests a 3-to-1 positivity ratio – for every negative, include 3 positives. Rejection doesn’t have to be cold and detached, nor does it have to be overtly negative. 

Personalize your template. When you personalize the letter to address the candidate by name and mention specific details about their application or interview, you add some authenticity to their whole experience. 

Sample 1: A polite nudge for future opportunities

Dear [Applicant's Name],

We want to extend our appreciation for your interest in the [Job Title] role at [Company Name]. Your application showed your dedication, and we value the effort you put into the process.

While your qualifications and experience are commendable, we have chosen to move forward with another candidate who possesses skills that more closely align with our current requirements.

However, we genuinely recognize your potential and would like to encourage you to interview for future openings that might be a better fit for your qualifications. We invite you to keep an eye on our job postings and apply again when the right opportunity arises.

Once again, thank you for your interest in joining our team. We wish you the best of luck in your job search and hope to connect with you in the future.

[Your Name] [Your Job Title]

Sample 2: Rejection for an unqualified candidate

Thank you for considering [Company Name] for the [Job Title] position. We appreciate your interest in joining our team.

After a careful review of your application, we are sorry to say that we have chosen another candidate whose qualifications are more closely aligned with the requirements for this role.

While your application showcased [mention one or two positive aspects from their application], we believe that the specific skills needed for this position differ from what you currently offer.

Please feel free to explore other opportunities that might be a better match for your skills and expertise.

Thank you once again for your application. We wish you the best in your job search and future endeavors.

Sample 3: Appreciation for a positive experience

We extend our gratitude for considering [Company Name] as a potential employer for the [Job Title] position. Your interest is genuinely appreciated.

Upon reviewing your application, we acknowledge your impressive credentials and qualifications. However, it is evident that the culture and values that shape [Company Name] may not align with your professional aspirations.

We believe that a harmonious relationship between our team members and our company culture is vital to both personal growth and collective success. In this instance, we regret that we are unable to proceed further with your application.

We sincerely encourage you to continue your journey in pursuit of opportunities where your skills and ambitions will seamlessly integrate with the organization's ethos. Your dedication to crafting a meaningful career path is admirable, and we have no doubt that you will find the perfect match.

Thank you for your interest in [Your Company Name]. We wish you the best in your endeavors, both professionally and personally.

Warm regards,

Sample 4: Gratitude and encouragement for growth

We sincerely appreciate your interest in the position of [Job Title] at [Your Company Name]. Your application showcased your dedication and enthusiasm for joining our team.

Although we were impressed with your skills and qualifications, we have chosen to move forward with a candidate who more closely aligns with the specific requirements for this role.

We want to encourage you to continue developing your talents and experience, as we believe you have the potential to excel in your professional journey. Please consider applying for future openings, as we would be delighted to consider your candidacy again.

Thank you once again for your interest in [Your Company Name]. We wish you all the best in your career endeavors.

Sample 5: Recognition due to late application

Thank you for expressing interest in the [Job Title] position at [Company Name]. We appreciate your proactive approach to joining our team.

Regrettably, we have already progressed into the advanced stages of the selection process. Your application, while impressive in showcasing your skills and qualifications, was received after our deadline for evaluation.

Given the high level of interest in this position, we had to adhere to a strict timeline. As a result, we are unable to consider applications submitted beyond the specified cutoff date. We understand that timing can be a critical factor in job searches, and we regret any inconvenience this may cause. We encourage you to stay updated with our future openings and ensure that your application is submitted within the designated timeframe.

Thank you for considering [Company Name]. We wish you success in your job search and hope to have the opportunity to consider your application for future roles.

Best regards,

Sample 6: Post-interview rejection

We sincerely appreciate your time and effort throughout the interview process for the [Job Title] position at [Company Name]. Your enthusiasm for the role and your thoughtful responses were truly valued.

After we concluded our rounds of interviews, having spoken to more than 25 equally impressive candidates, we have chosen someone whose qualifications more closely align with the specific needs of the position. Please know that this decision does not diminish the impressive skills and experience you demonstrated during the interview. It was a pleasure to learn about your achievements and aspirations.

We genuinely appreciate your interest in becoming a part of the [Company Name] team. We encourage you to keep an eye on our future job postings and consider applying for positions that match your expertise.

Thank you once again for your time and interest. We wish you continued success in your career journey.

Warmest regards,

Sample 7: Appreciation and encouragement to stay connected

We extend our appreciation for your interest in expanding your role within [Company Name] by applying for the [Job Title] position. Your dedication to our organization and your desire to contribute further is commendable and appreciated.

After carefully reviewing all of the applications we've received, we made the decision to move forward with another candidate. Don't be discouraged, though. Your accomplishments and contributions are recognized and valued, the selection process was highly competitive, and another candidate's qualifications were more aligned with the specific requirements of the role.

Please understand that this outcome does not diminish the significant role you continue to play within our organization. Your ongoing commitment is integral to our success.

We encourage you to maintain your enthusiasm for growth and advancement within [Your Company Name]. Your skills and expertise will undoubtedly be sought after in future opportunities that align with your career goals.

Thank you for your ongoing dedication to our company. We look forward to your continued contributions and hope to have the opportunity to consider your application for future internal positions.

Avoid ghosting job seekers

It is easy to send out an offer letter to the candidate you choose for your role and let everyone else guess that they didn’t get the job. As a professional, you should avoid doing that. Rejection letters are more than just a courtesy, they bridge the gap between your company and candidates. You’ll likely need to fill new jobs in the future; therefore, you want your company to have the reputation of being transparent and respectful to attract future job seekers. Ghosting can have lasting negative effects on a candidate's morale and perception of your company. 

In the end, be professional yet approachable

Crafting rejection letters with a professional yet approachable tone is essential in the hiring process. Utilizing these seven sample rejection letter templates will enable you to communicate respectfully and courteously with candidates who are deemed unfit for the job. 

If you're receiving a lot of rejection letters or are being ghosted by companies, it may have something to do with your resume. Let ZipJob's resume writing service help you open doors to new job opportunities.

Recommended reading: 

How Long Does it Take to Hear Back From a Job Application in 2023?

Being Unemployed: How Long is Too Long?

5 Places to Get Feedback on Your Resume

Marsha Hebert, Professional Resume Writer

Marsha is a resume writer with a strong background in marketing and writing. After completing a Business Marketing degree, she discovered that she could combine her passion for writing with a natural talent for marketing. For more than 10 years, Marsha has helped companies and individuals market themselves. Read more advice from Marsha on ZipJob's blog .

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• Human Resources

Rejection Letter

A job rejection letter informs employees that they have not been chosen for a job. Rejection letters give them this information formally and respectfully so that they can continue their job search. They are also known as employment rejection letters or candidate rejection letters.

Make a good impression on the candidates you decline by sending them a rejection letter promptly. We’ve got templates below that will make it super fast and easy.

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• Reach over 250 million candidates.
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Job Rejection Letter Template Download:

Download this job rejection letter template in Word, and customize for your own needs quickly.

Job Rejection Letter Sample:

Dear [name] ,

Thank you for taking the time to apply to [position they applied for] . We really appreciate the effort you put into this. We received and have reviewed [a specific number, or “a large number”] of applications.

After reviewing them thoroughly, we felt that other applicants were better suited for [position they applied for] . At this time, we are declining to move forward with your application.

Best of luck with your job search.

[Company/Organization Name]

The letters above are meant to be catch-all ones that can apply to any business and their style of declining employees. You'll notice that we don't say why the candidate was declined.

Instead, we often like to add the following paragraph to our letters as a way of leaving applicants with a more positive attitude toward our brand:

After reviewing them thoroughly, we settled on [name of selected candidate] for the role. [He/she] was ultimately chosen because [list at least 3 reasons the person was chosen] .

This way you're not focusing on the negative traits of the applicant, but still giving them a reason for your choice.

How to Write a Job Rejection Letter:

Follow our step by step guide to writing a polite, simple rejection letter.

Compose your first paragraph.

Thank the candidate for applying..

Start off your letter by thanking the candidate for applying to your company. Mention the job title that they applied for to make it clear what the letter is about.

• Give them the number of applications you received.

You can mention the specific number of applications you reviewed, or simply state that you reviewed "a large number of candidates."

Move on to the main purpose of your letter.

Tell the candidate that they were not sucessful..

State clearly that you are "declining to move forward with their application." Use the word "declined" rather than "rejected," which can be taken in a negative light.

• Consider giving reasons you choose the final candidate.

Providing the candidate with reasons why someone was chosen over them can give the candidate a positive impression of your company while subtly letting them know what they could improve upon in their experience or skills. Avoid directly giving reasons why a candidate was declined.

After receiving a rejection letter, a candidate may contact you to ask what they could work on for their next interview. In this case, provide the candidate with some helpful tips for improving their interview process and for building up their skills and experience.

Close your letter.

• Wish them luck on their search.

Leave the candidate with a positive experience by wishing them luck on the rest of their job search.

Job Rejection Email Template Download:

Download this rejection email template in Word, and customize for your own needs quickly.

Job Rejection Email Sample:

Subject line: Your Job Application to [Company/Organization Name]

Thank you for your application to [position they applied for] . Your time and effort are much appreciated.

We have received [a specific number, or “a large number”] of applications in response to this position. After a thorough review of all applicants, we regret to inform you that we will not be moving forward with your application. While we were impressed with your ["skills," "qualifications," "accomplishments"] , we felt that other applicants were better suited for [the position they applied for] .

We thank you for considering us a potential employer and wish you success in your job search.

What do you write in a rejection letter?

• Address candidate by full name.
• Thank candidate for the job application.
• List the number of applications you received.
• State clearly that you will not be hiring the candidate.
• Wish them luck on their job search.

How do you politely reject a candidate?

It's best to be concise and appreciative of their application. Be sure to thank the candidate for their application and consider giving reasons as to why you chose the final candidate. Avoid long explanations and giving reasons for why a candidate was declined. In addition, choose your words wisely. Even though you want to be clear, avoid using words such as 'rejected'.

How do you sign off a rejection letter?

Your tone should be courteous so that the candidate remembers your company for it's prompt and polite reputation. In addition, make sure you're prompt and thankful for their efforts. Sign off with your company's name and letterhead.

What do you write in a rejection letter after an interview?

• Thank candidates for applying.
• State clearly that you are "declining to move forward with their application."
• Avoid giving reasons why a candidate was declined.
• Use the word "declined" rather than "rejected."

How do you write a good rejection email?

Have a look at our rejection email example . Keep it simple. Start by thanking the candidate for applying, then let them know their application has been unsuccessful. End off by wishing them luck with future applications.

What do you put in the subject line of a rejection email?

Your subject line should be the candidate's name, the title of the position, and the company name.

What is a rejection letter?

A formal letter sent by a business or organization stating that someone has not been chosen for a job or course of study.

How do you reject an internal candidate?

• Do it in person, not over email.
• Be clear about your reasons.
• Ask about their professional goals.
• Find alternative opportunities for growth in the company.
• Check-in with them after a few days to show that you care.

Where can I find more letters for HR?

• Layoff letter .
• Job Offer Letter .
• Employment Verification Letter .
• Letter of Recommendation .
• Employee Termination Letter .
• New Employee Welcome Letter .
• Thank You Letter to Employees .
• Letters of Appreciation to Employees .

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Sample Rejection Letters for Unsuccessful Applicants

• January 16, 2018

Writing a rejection letter can be confusing sometimes since it’s a failure notification to a wide group of job applicants. Among which you truly know that some would not receive such notification if you were to increase the number of your intakes. It’s a notification that must be circulated to every unsuccessful applicant.

Rejection letters are important to notify the applicants that they have been screened out, appreciate their efforts, and motivate them while also encouraging them to apply again when there’s another job opening. Sending rejection letters to unsuccessful applicants will also show high professionalism, protect your company from discrimination and also provide the feedback for the candidate’s improvement.

Three steps are paramount when writing a rejection letter; make it brief, considerate, and straight. It is important to understand that the applicant will be disappointed, no matter how you paint your words. However, a well-composed rejection letter can reduce the heartbreak while also encouraging the applicant to keep up with his or her job search.

The following tips will guide you to prepare a standard and well-written rejection letter.

• Use your company’s letter heading
• Plan to make the letter brief
• Address the candidate with his or her name in the salutation
• Thank the candidate
• Directly state your decision
• Include supportive words
• End with a greeting and a signature

Sample Rejection letter II

This sample is for candidates that did not make it to your company’s interview list

Mark J Pospisil 2429 Emerald Dreams Drive Woodbine, KS 67492

Dear Mr. Pospisil,

Thank you for your interest in the Operation Manager position at Karen & Brooks Limited.

Unfortunately, your experience and qualification did not qualify you to participate in our interview. We are proceeding with other candidates whose qualifications closely fit our needs at this time.

Karen & Brooks Limited appreciate the time you spent on the application and wish you the best of luck in the next phase of your career. We also welcome your continued interest in our company.

Sincerely, John Doe Head of Human Resources Karen & Brooks Limited

This sample is for candidates that were not selected after your company’s interview.

Kate L Stamper 3319 Round Table Drive Dayton, OH 45402

Dear Ms Stamper,

Thank you so much for taking the time to visit Karen & Brooks Limited to interview for our open operation manager position. Your experience and credentials impressed our interview team.

Sequel to your appealing quality and the strengths we felt you would offer us in the open position, it was difficult for us to drop you for another candidate for this job position.

Though we have chosen another candidate for this position, we encourage you to consider applying for open jobs that match your experience and credentials with Karen & Brooks Limited in the future.

Your next employer will surely appreciate your skills and capabilities should you decide to continue your job search. Karen & Brooks Limited wishes you well in the next phase of your career.

Thank you once again for your interest in our company.

Sincerely, Jane Doe HR Director For the Interview Team Karen & Brooks Limited

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Rejection Letter Examples For After an Interview

When Employers Notify Applicants

• What's Included in a Rejection Letter
• Examples of Job Rejection Letters
• Rejection Letter Example
• Rejection Email Example
• What to Do if You Don’t Hear Back

Julie Bang / The Balance 

Are you a job seeker wondering if you will be notified if a company opts not to hire you after they have interviewed you to evaluate your candidacy? Or are you a  hiring manager  who needs to let a candidate know that they weren't hired?

Even though the appropriate protocol is to notify all the candidates that employers interview for a job, this, unfortunately, doesn’t always happen. Employers aren't required to notify applicants, even though it's courteous to inform candidates who haven't been selected to move forward in the hiring process.

Employers don’t always provide applicants with the courtesy of letting them know where they stand in the  hiring process , though some do provide status updates to candidates.

• Some employers let every candidate know the status of their application.
• Some companies notify applicants who haven’t been accepted for an interview, while others only contact candidates they wish to discuss the job with.
• Some employers don’t even notify applicants who interview that they weren’t  selected for a second interview  or the job.
• Other companies may send rejection letters to applicants who are not selected for a position after the interview process is complete.

You may not receive a letter directly after your interview, if the organization notifies applicants.

Many employers wait until they have hired someone for the job before notifying the other candidates.

That’s because they may want to give the applicant pool another look if their leading candidate rejects their job offer.

What is Included in a Rejection Letter Sent After a Job Interview

If you do receive a rejection letter, don’t expect it to include a reason why you weren’t offered a job. Employers are concerned about discrimination issues.

Reasons for rejecting an applicant could be construed as discriminatory if they are based on age, gender, national origin, religion, marital status, pregnancy, or disability.

It’s safer, from a legal perspective, for companies to write a simple rejection letter that thanks the interviewee for taking the time to meet with the hiring manager. If the company is interested in considering an applicant for other openings, the letter may state that as well.

Examples of Rejection Letters

If a company does send rejection letters, the following are examples of what you may receive if the organization has decided not to pursue your candidacy for a job.

Rejection Letter After a Job Interview Example

Carolyn Zho Human Resources Manager XQT Company 103 Main Street Jamestown, NY 11224

February 15, 2022

Reginald DeLoatch 10 Smythe Avenue, Unit 1A Buffalo, NY 11222

Dear Mr. Deloatch,

Thank you very much for taking the time to interview with us for the Customer Service position. We appreciate your interest in the company and the job.

I am writing to let you know that we have selected the candidate whom we believe most closely matches the job requirements of the position.

We do appreciate you taking the time to interview with us and encourage you to apply for other openings at the company in the future.

Again, thank you for your time.

Signature (hard copy letter)

Carolyn Zho

Rejection Letter After a Job Interview Email Example

Subject:  Marketing Associate Position

Dear Ms. Hagardon,

I appreciate you taking the time to meet with me to discuss the Marketing Associate position at ABC Company. Your time and interest in the position are much appreciated.

I would like to inform you that we have filled the position. However, we will keep your application on file for consideration if there is a future opening that may be a fit for you.

Again, thank you for meeting with me.

Best regards,

Samantha Hancock

What to Do if You Don’t Hear From an Employer

What is the best way to handle it, if you don’t hear back from an interviewer? It’s appropriate to  follow up on the status of your application , especially if you are juggling multiple job applications or offers or need to make an immediate decision on another job offer.

Following up  immediately after an interview with a thank-you email is a particularly effective strategy, since this allows you to remind the employer of your qualifications, answer any questions you feel were not fully addressed in the interview, and keep you “top of mind” as employers make their hiring decision.

It is also fine to contact the employer with a second email or phone call after two or three weeks, if you still have not heard from them.

Keep in mind that you may not receive a response. So, while you're waiting, be sure to continue to proactively job hunt.

Don't consider your job search complete until you've received—and accepted—a job offer.

SHRM. " What Should an Employer Tell a Candidate Who is Not Selected for the Position ?" Accessed Feb. 15, 2022.

U.S. Equal Employment Opportunity Commission. " Prohibited Employment Policies/Practices .” Accessed Feb. 15, 2022.

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Home Business Employee Job Rejection Letter

Job Rejection Letter Template

Use our employment rejection letter to inform a candidate you didn’t choose them for the job.

Updated February 28, 2024 Written by Sara Hostelley | Reviewed by Brooke Davis

An job rejection letter informs job applicants you haven’t chosen them for an open position. It lets you deliver the news respectfully and allows them to continue their job search instead of waiting to hear if they got a position with your company.

What If You Want to Extend an Offer?

While you need to send applicant rejection letters to some candidates, you may have found your ideal employee during the hiring process. Use a job offer letter template to extend an employment offer to the right candidate.

How to Reject a Candidate After an Interview

How to write a rejection letter for a job, rejection letter samples.

Follow these tips to include the necessary information candidates desire and demonstrate brand integrity after making your hiring decision:

Inform Them as Soon as Possible

Inform the candidate that you won’t hire them as soon as you decide. Providing immediate notice is respectful and informs them to proceed with their job search.

Quick turnaround times show your organization understands the competitive job market and empathizes with people looking to further their careers.

Personalize Your Communication

Tailor the messaging if possible. Write the candidate’s name, the position they applied for, and something specific from their application or interview.

Including a reference from the interaction shows your thoughtfulness as a recruiter or manager.

You can also include personalized feedback and pointers if you have ways for the candidate to improve their performance. Delicately point out areas where they excelled during the interview and ways to polish other elements.

Keep the Letter Concise

Briefly highlight key reasons the organization respectfully selected another applicant. Then, point out the person’s strengths and areas of feedback about possible resume growth.

Demonstrate Compassion and Respect

Choose your words carefully to respect the person’s professional dedication. Indicate you’d be open to considering their candidacy after they garner more experience or credentials.

Offer Context

Losing out on a position can be a challenging experience for a candidate. However, job hunters may feel more hopeful when the employment rejection letter notes the approximate number of applicants and their experience. It can also remove some of the candidate’s ill feelings about the lost opportunity.

Wish Them Well

Express professional understanding and a sense you want others to succeed. State that you wish the candidate well in securing a good position.

Step 1 – Format as a Formal Business Letter

Format the document as a formal business letter. Write your information in the upper right-hand corner, including your name and address. Detail the date you’re writing the letter and the applicant’s name and address on the upper left-hand side of the page.

Personalize the letter to the person instead of sending an identical document to several rejected applicants.

Step 2 – Use a Standard Salutation

Use a typical salutation such as “Dear [First and Last Name]” to begin your letters. This simple addition ensures they know they’re the intended recipient.

Step 3 – Thank the Applicant

The first sentence should thank the applicant for their time and application. Consider using a sentence such as “We greatly appreciate your application and your interest in our company” or “Thank you for applying for the position of [Position Name].”

Thank the applicant for their effort, but don’t make promises of future consideration.

Step 4 – State the Reason for the Rejection

Consider stating the reason for the rejection, like if you decided to move forward with a different candidate or the applicant didn’t have enough experience.

Step 5 – Include Your Closing Statements

The final paragraph should encourage the employee to apply again in the future if you desire or say your goodbyes. Keep these statements concise, as simple statements can prevent any miscommunication.

You may also:

• Communicate your intent to keep the applicant in the hiring pool for the future.
• Encourage the applicant to apply for a different position.
• Ask that they apply again when they meet the qualifications for the position.

Format the end of the letter how you want to fit your individual needs. Consider requesting feedback from the candidate on the hiring process so you can pinpoint weaknesses and make improvements.

Step 6 – Sign the Letter

A company representative should personally sign the letter and provide their title. This addition gives a personal touch to the letter that demonstrates your care.

When you’re ready to hire your successful applicant, use an employment contract to make it official.

Here are various examples of rejection letters depending on the situation:

Generic Rejection Letter

It often does not provide specific feedback or reasons for the rejection, as it aims to maintain a professional and neutral tone.

Dear Frances Obel,

Thank you for expressing your interest in the Occupational Therapist position at St. Mark and Matthew’s Hospital.

After thoroughly reviewing your application, we regret to inform you that we have chosen to move forward with candidates whose qualifications more closely align with the specific requirements in the job description. In particular, we are looking for someone with at least three years of experience in a pediatric setting.

While we recognize your interest in joining St. Mark and Matthew’s Hospital, we want to express our gratitude for your application and the time you invested in the process. We encourage you to explore other opportunities with us in the future that may be a better match for your skills and experience.

We wish you the best in your job search and appreciate your understanding in this matter.

Dylan Moore Recruiter St. Mark and Matthew’s Hospital

After a Screening Stage

It may express appreciation for their interest in the position and the effort they put into the application. It often does not delve into specific reasons for the rejection but may briefly mention that the decision was made based on the qualifications and fit of the candidates relative to the requirements of the role.

Dear Natalie Turner,

We appreciate the time you contributed to the application process for the Marketing Director position at Pinnacle Grove Strategies. After thorough consideration and screening, we regret to inform you that we will not be moving forward with your application.

We based our decision on a comprehensive evaluation of various factors, including your qualifications and experience. Additionally, as part of our standard procedure, we conduct an online presence review. Unfortunately, our findings raised concerns regarding the alignment with our company values and brand image.

We understand that this news may be disappointing, and we want to express our gratitude for your interest in joining Pinnacle Grove Strategies. We recognize your skills and experience, and we encourage you to continue pursuing opportunities that align more closely with your professional goals.

Thank you once again for considering a career with us.

Best regards,

Ava Collins Recruiting Manager Pinnacle Grove Strategies

After the Final Interview Round

These letters often express appreciation for the candidate’s time, effort, and interest in the position and organization. Some companies may offer feedback or provide information on keeping in touch for future openings.

Dear Scarlet Robinson,

We want to express our sincere appreciation for your interest in the Accountant position at Echo Accounting.

After careful consideration and a thorough evaluation of all candidates, we regret to inform you that we have chosen to move forward with another candidate for this particular role. We did not make the decision lightly, as we recognized the depth of your skills and experience.

We want to extend our gratitude for your professionalism throughout the interview process. Your qualifications and achievements are commendable, and we believe you would be a valuable asset to any organization.

We were fortunate to have had the opportunity to consider your candidacy, and we appreciate your interest in joining Echo Accounting.

We wish you continued success in your future career endeavors, and we hope our paths may cross again.

Josh Martin Recruiting Manager Echo Accounting

After an Interview (Including Specific Feedback)

Here’s a rejection letter to a candidate that includes specific feedback on how they can improve:

Dear Madison Green,

We appreciate the time and effort you dedicated to the application and interview process for the Research Scientist position at BioCosmic Dynamics. After careful consideration, we regret to inform you that we have chosen not to move forward with your application.

While we were impressed with many aspects of your candidacy, we believe certain areas could benefit from further development. Constructive feedback is crucial for professional growth, and we would like to provide you with some specific examples that you may find useful:

• Communication Skills: Consider refining your communication style, particularly in conveying complex scientific concepts to a non-expert audience.
• Adaptability to Change: Demonstrating a proactive approach to adaptability and flexibility in response to changing project requirements and priorities could further showcase your resilience in dynamic research environments.
• Networking and Collaboration: Actively seeking collaborations within the scientific community may open up new opportunities and broaden your exposure to different research methodologies.

Please view these suggestions as constructive feedback to support your ongoing professional development. We believe your commitment to continuous improvement will contribute to your success in future endeavors.

We genuinely appreciate your interest in BioCosmic Dynamics. If you have any questions or require further clarification, feel free to reach out.

Thank you for your understanding.

Mia King Recruiting Manager BioCosmic Dynamics

After an Interview (Advising to Reapply in the Future)

Here’s a rejection letter to a candidate in which you advise them to apply in the future:

Dear Oliver Lee,

I hope this message finds you well. On behalf of Magnificent Creations, I want to express our sincere appreciation for your interest in the Chef position with our esteemed culinary team.

Your qualifications and culinary expertise truly impressed us during the interview process, and we are grateful for the opportunity to have considered your application. After careful deliberation, we have decided to move forward with another candidate for the current opening.

I want to emphasize that the decision was a challenging one, as we recognized the exceptional skills and creativity you bring to the culinary field.

We believe in maintaining a strong network of talented individuals, and we would be thrilled to see you apply for future opportunities at Magnificent Creations. Your culinary prowess aligns with the standards of excellence we uphold, and we are confident there may be suitable positions for you in the future.

We appreciate the effort you invested in the application and interview process. Please contact us if you have any questions or want additional feedback.

Jacob Taylor Head Chef Magnificent Creations

Blank Job Rejection Letter Template

A standard employment rejection letter template can help you get started. You can download a free template in Word or PDF format below.

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The document above is a sample. Please note that the language you see here may change depending on your answers to the document questionnaire.

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Thank you for your application for employment promotion with . We enjoyed meeting with you last , and your accomplishments are quite impressive.

We have reviewed your background and experience, and although your qualifications are excellent, we have decided that another candidate more closely fits the position's requirements. We will keep your application and resume on file for  months, and will contact you if an appropriate position arises.

We appreciate your interest in and wish you luck in your job search.

Free Applicant Rejection Letter Template

Craft courteous rejection with an applicant rejection letter. ensure respectful communication with candidates who weren't selected..

Complete your document with ease

How-to guides, articles, and any other content appearing on this page are for informational purposes only, do not constitute legal advice, and are no substitute for the advice of an attorney.

Applicant rejection letter: How-to guide

Your business spends a lot of time attracting suitable applicants for the open positions, shortlisting the qualified candidates after careful consideration, and going through the interview process.

It is advisable to spend some time contacting those individuals after a decision has been made, even if the application is rejected.

A polite and professional rejection letter provides a positive impression of your company name.

In this article, we'll explain how to inform rejected job applicants about the hiring decision without alienating someone who may later be a colleague, peer, or customer. 

Key aspects to follow while creating an applicant rejection letter

Include a gracious note in your rejection letter.

Rejecting candidates is a part of the selection process for a job position. Temper your note-positive statements. Consider including a gracious note like, “Thank you for taking the time and meeting us last week,” “We appreciate your interest in our company,” or “Best of luck for your future endeavors.”

Avoid negative language in your rejection letter

Try to avoid negative language in the subject line (e.g., “unfortunately” or “we are sorry”), which can make your letter sound discouraging.

With kind regards, emphasize that there were many applications, and they were not a good match for this position.

Avoid more specific language—e.g., “most qualified candidates”—which may leave you open to lawsuits if it is not the case.

Respond to every applicant professionally and politely

Every applicant deserves the courtesy of a response from your organization, and this reply should be professional and polite.

Job searches are daunting and exhausting, and a simple phone call or letter can provide clarity and certainty. This will reflect well on both you and your company. Rejected applicants can be your future colleagues and partners and may remember your courtesy down the road.

Send rejection letters promptly to avoid legal action

Once you have decided to move forward with another candidate, send a rejection letter as soon as possible. An applicant seeking a job might be waiting for your response and keeping other offers on hold. Making them wait longer might cause anger or disgruntlement.

A simple letter may defuse such a situation before it costs you considerable time and money.

Consider contacting applicants within two weeks of an interview, even if a decision has yet to be made. Explain that you are still reviewing applications and your determination is still being selected. 

Designate one person to handle correspondence for offers and rejections

For each open position, consider designating one person responsible for correspondence relating to offers and rejections in your office. This will ensure consistent communication with such candidates.

Follow uniform procedures for applicant rejections

If your company has procedures governing applicant rejections, be sure to follow those exactly. Consider drafting such procedures if you don’t already have them.

Maintaining and following a uniform policy can protect you against later allegations that you treat some applicants differently than others. 

Use an applicant rejection letter template

Using a template to create an applicant rejection letter ensures consistency in communication across all candidates throughout the hiring process, maintaining professionalism and fairness.

By utilizing a generic rejection letter template, hiring managers can quickly and effectively inform applicants that, while they may be qualified, other candidates closely matched the position's requirements.

This helps manage expectations and provides closure to the candidates' experience in the hiring process. Additionally, a well-crafted rejection letter communicates appreciation for the applicant's interest in the company and leaves the door open for potential consideration for future roles.

A template allows for the efficient customization of each rejection email to address the specific job applicant and the particular role they applied for, acknowledging their efforts in the job search and the value of their experience.

If you are seeking an online template to draft the rejection letter, use our pre-formatted and carefully drafted applicant rejection letter template. LegalZoom provides free templates that are simple to use. Just enter your responses to the questionnaire, complete the document, and download it for free.

Frequently asked questions

What's an applicant rejection letter.

Only one candidate can be hired into any open position, and it’s an excellent practice to respectfully inform other applicants that they were not chosen for a particular job. An applicant rejection letter lets them know in a way that’s courteous and direct.

How do you politely reject an applicant?

Thoughtless letters or ignored applications can hurt your company's reputation and business, as these job applicants can be your future employees or customers. Keep the door open for future openings with a well-drafted rejection letter. It helps lay the foundation for potential future business relationships. Draft and send a rejection letter to respectfully communicate the bad news to the job candidates. Show consideration for the job applicants, establishing a tone of mutual respect.

What are the benefits of using rejection letter templates?

Using a template to craft applicant rejection letters facilitates consistency and professionalism in communication during the hiring process. It acknowledges the efforts and skills of each job applicant while explaining the tough decision to move forward with another candidate whose qualifications closely align with the job requirements. This approach ensures fairness and leaves a positive impression, potentially paving the way for future opportunities with the company.

How do you write a rejection letter for an application?

To write an effective rejection letter, add the following information:

• Who it's coming from : Have the business name and contact information ready
• Who it's going to : Know who this document is going to and have their name and contact information ready
• Interview date : Note the date you met with the applicant  

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Applicant Rejection Letter Email

It’s customary to send an applicant rejection letter email when you’re ready to notify a job applicant that you won’t be moving their application along any further in the hiring process. The delivery of the applicant rejection letter email in their Inbox alerts the applicant that their chance of getting the job have ended.

Applicant rejection letter emails should be very brief—one to two paragraphs at the most. Employ a courteous, thankful tone in your communication—you’re letting someone down, and the goal is to allow them to move forward with an impression of your company that is both positive and professional.

There’s a level of anonymity to applicant rejection letters that makes them easier to turn out than some other types of correspondence. Why is that? It’s because no relationship has typically been established prior to the sending of an applicant rejection letter email since the applicant typically hasn’t yet come in for interviews.

You start writing an applicant rejection letter email by specifying, in the subject heading, the applicant’s name, the title of the position applied for, and the company name. Personalize the greeting by writing the applicant’s name again, and thank them for their interest in the position and company. Next, state that after a review of their credentials, you’ve decided to not move forward with their application. Thank them for a second time and wish them the best in the future. Include your name, title, and company name in the sign-off.

That’s it! That’s about as complicated as an applicant rejection letter email needs to be. Check out the sample applicant rejection letter email below to get a feel for yours should look.

Subject line: Morgan Michaels – Head Barista at Sunrise Coffee

Dear Morgan,

We appreciate your interest in Sunrise Coffee and the position of Head Barista, for which you applied.

We’ve carefully reviewed your credentials, and have decided to not proceed any further with your application. Thank you so much for taking the time to submit an application for consideration.

We greatly appreciate your interest in Sunrise Coffee and wish you all the best in your future endeavors! Long live caffeine.

Senior Manager

Sunrise Coffee

Want to use this letter?

You’ll notice how short the applicant rejection letter email example is and that’s the goal – to make it short, and make it sweet! Get right down to business so that the applicant knows ASAP to move on with their career search. Your primary goal is to provide the applicant with closure.

Observe the email’s tone—it’s appreciative and polite. It’s important to reiterate how important tone is. The applicant must be left with a professional impression of your company so that there’s no negative reaction on their end toward your company.

Never mention any of the following in the email: who else applied, other candidate’s skill sets or where you are in the hiring process. This information doesn’t concern the applicant you are rejecting, and it should be kept confidential.

Proceed with caution when considering extending a helping hand, or word that will lessen the rejection’s sting. You might think to direct the applicant to another open position or offer to keep their resume at your side for future openings but unless it’s a perfect match you stand a chance of giving the applicant false hope if you do either.

But if you feel the applicant really could rock another open or future position, consider noting it in the email and provide further direction.

If you’re unsure about language in your applicant rejection letter email, deliver it to your legal department for a review. You have to be certain it contains no content that could be interpreted as discriminatory. There’s not a lot of room in an applicant rejection letter for any language that could be deemed controversial or offensive—you have a simple, rather impersonal message to get across. But it’s best to get a legal stamp of approval before sending. You never know what could boomerang back if you tee someone off!

• CHROME EXTENSION

Sample Letter Hub

Rejection Letter To Applicant

By Sikandar Ali

February 16, 2024

Are you an employer who has recently received a large number of job applications? If so, you may be familiar with the process of sending out rejection letters to applicants who were not selected for the position.

A rejection letter is a formal communication that informs an applicant that they have not been chosen for the job. The purpose of this letter is to provide closure to the applicant and to maintain a positive relationship with them for future opportunities.

In this blog article, we will be sharing templates, examples, and samples of rejection letters to applicants. These resources will help you to craft a professional and courteous letter that conveys your decision in a clear and respectful manner.

Whether you are a small business owner or a hiring manager at a large corporation, our samples will provide you with the guidance you need to write an effective rejection letter.

Our goal is to make the process of writing a rejection letter as easy and stress-free as possible. We understand that this can be a difficult task, especially if you have received a large number of applications.

By providing you with templates and examples, we hope to simplify the process and help you to maintain a positive relationship with your applicants.

So, let’s get started and learn how to write a rejection letter that is both professional and respectful.

Dear [Applicant’s Name],

We appreciate your interest in the [Position] at [Company Name] and the effort you put into the application process. After careful consideration, we regret to inform you that we have chosen not to move forward with your application at this time.

The decision was challenging as we received many qualified applications. We want to express our gratitude for the time and energy you dedicated to the application and interview process.

While your qualifications and experiences are commendable, we have selected a candidate whose skills and background more closely align with our current needs. We encourage you to continue pursuing opportunities that match your expertise.

We value the effort you invested in getting to know [Company Name], and we hope that you will consider us for future career opportunities. Our team was impressed with your [specific strengths or qualities], and we encourage you to apply for positions that match your skills in the future.

Thank you again for considering [Company Name] as part of your career journey. We wish you the very best in your job search and future endeavors.

[Your Full Name]

Job Application Rejection Letter

The decision was difficult, as we received numerous applications from highly qualified individuals. We want to express our gratitude for the time and energy you dedicated to the application and interview process.

Rejection Letter To Applicant After Interview

We sincerely appreciate the time and effort you invested throughout the interview process for the [Position] at [Company Name]. After careful consideration, we regret to inform you that we have chosen not to move forward with your application at this time.

The decision was not made lightly, as we recognize your qualifications and the enthusiasm you demonstrated during the interview. We want to express our gratitude for your interest in joining the [Company Name] team.

While your skills and experiences are impressive, we have selected a candidate whose background more closely aligns with our current needs. We understand that receiving such news can be disappointing, and we want to assure you that our decision was based on the specific requirements of the role.

We value the effort you put into getting to know [Company Name], and we encourage you to consider us for future opportunities that match your expertise. Our team was impressed with your [specific strengths or qualities], and we believe you have valuable skills that may align with our needs in the future.

Thank you again for your time and consideration. We wish you continued success in your career journey and hope our paths may cross again.

Job Application Denial Letter

We appreciate your interest in the [Position] at [Company Name] and the time you invested in the application process. After careful consideration, we regret to inform you that we have chosen not to move forward with your application at this time.

The decision was difficult, as we received numerous applications from highly qualified individuals. We want to express our gratitude for the effort you put into your application and the interest you have shown in becoming a part of our team.

While your qualifications and experiences are commendable, we have selected a candidate whose skills and background more closely align with our current needs. We encourage you to continue pursuing opportunities that match your expertise and career goals.

Regret Letter For Job Applicant

We appreciate your interest in the [Position] at [Company Name] and the effort you invested in the application process. After careful consideration, we regret to inform you that we have chosen not to move forward with your application at this time.

The decision was not made lightly, as we recognize the value of your qualifications and the time you dedicated to the application process. We want to express our gratitude for considering [Company Name] as a potential employer.

While your skills and experiences are commendable, we have selected a candidate whose background more closely aligns with our current needs. We encourage you to continue pursuing opportunities that match your expertise, and we wish you success in your job search.

Thank you again for your time and interest. We wish you the very best in your professional endeavors.

How to Write a Rejection Letter to an Applicant

As a hiring manager, one of the most challenging tasks is to inform an applicant that they have not been selected for a job. Writing a rejection letter can be a daunting task, but it is an essential part of the hiring process. In this article, we will guide you through the steps of writing a rejection letter to an applicant.

1. Start with a Professional Greeting

Begin your letter with a professional greeting, such as “”Dear [Applicant’s Name].”” This sets the tone for the rest of the letter and shows that you respect the applicant’s time and effort.

2. Express Gratitude

Express gratitude for the applicant’s interest in the position and for taking the time to apply. This shows that you appreciate their efforts and that you value their interest in your company.

3. Provide a Reason for Rejection

Provide a clear and concise reason for the rejection. This can be due to a lack of experience, qualifications, or fit for the position. Be honest and specific, but also be tactful and respectful.

4. Offer Feedback

Offer feedback to the applicant on how they can improve their chances of being selected for future positions. This can include suggestions for additional training or education, or tips on how to improve their resume or interview skills.

5. Encourage the Applicant

Encourage the applicant to continue their job search and to apply for other positions within your company in the future. This shows that you value their interest in your company and that you are open to considering them for other opportunities.

6. Provide Contact Information

Provide contact information for the applicant to reach out to you if they have any questions or concerns. This shows that you are open to communication and that you are willing to provide support and guidance.

7. End with a Professional Closing

End your letter with a professional closing, such as “”Sincerely”” or “”Best regards,”” followed by your name and title. This shows that you are respectful and professional, and it leaves a positive impression on the applicant.

What is a rejection letter or email to applicants?

A rejection letter or email to applicants is a communication sent to inform individuals that they have not been selected for a particular job or opportunity they applied for. It conveys the decision of the hiring organization to decline their application.

Why send out a job rejection letter?

Sending out a job rejection letter is important for several reasons. Firstly, it provides closure to the applicants by informing them of the outcome of their application. This helps them move on and focus on other opportunities.

Secondly, it demonstrates professionalism and respect towards the applicants, showing that their time and effort in applying were valued.

Lastly, it helps maintain a positive reputation for the hiring organization, as applicants who receive a rejection letter are more likely to have a favorable perception of the company.

Why is learning how to write a positive rejection letter important?

Learning how to write a positive rejection letter is important because it allows the hiring organization to maintain a good relationship with the applicants, even if they were not selected.

By providing constructive feedback and expressing appreciation for their interest, it helps to leave a positive impression. This can be beneficial in the future if the applicants reapply or recommend the organization to others.

Additionally, a positive rejection letter reflects the professionalism and integrity of the hiring organization, enhancing its reputation in the industry.

FAQs About Rejection Letter to an Applicant

1. why is it important to send a rejection letter to an applicant.

Sending a rejection letter to an applicant is important for several reasons. Firstly, it shows that the employer values the time and effort that the applicant has put into the application process. Secondly, it helps to maintain a positive image of the company and can help to build a good reputation. Finally, it provides closure for the applicant and allows them to move on to other job opportunities.

2. What should be included in a rejection letter to an applicant?

A rejection letter to an applicant should include a clear and concise message that the applicant has not been selected for the job position. It should also provide feedback on why the applicant was not selected and offer encouragement for future job opportunities. Additionally, it should be written in a professional and courteous tone.

3. When should a rejection letter be sent to an applicant?

A rejection letter should be sent to an applicant as soon as possible after the decision has been made. This helps to provide closure for the applicant and allows them to move on to other job opportunities. Ideally, the letter should be sent within a week of the decision being made.

4. Should a rejection letter be personalized for each applicant?

While it is not necessary to personalize a rejection letter for each applicant, it is recommended. Personalizing the letter shows that the employer values the time and effort that the applicant has put into the application process and can help to maintain a positive image of the company.

5. Can a rejection letter be sent via email?

Yes, a rejection letter can be sent via email. However, it is recommended to send a physical letter if possible as it is more personal and shows that the employer values the time and effort that the applicant has put into the application process.

6. Is it necessary to provide feedback in a rejection letter?

While it is not necessary to provide feedback in a rejection letter, it is recommended.

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3 ways to respond when you get rejected for a job.

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3 Ways To Respond When You Get Rejected

As the job market continues to be more competitive, landing a job is not an easy feat despite great efforts in crafting your resume and acing your interviews. According to the latest data from the Bureau of Labor Statistics , the unemployment rate in the U.S. is currently at 3.9%, equivalent to 6.5 million people.

If you’ve been applying to job openings recently, receiving a rejection through email may not be surprising anymore. People respond differently to these rejections. Some just ignore and keep moving forward to other applications, but you can do these 3 things instead:

Write A Thank You Email

How you respond to a job rejection email says a lot about you. Most candidates would disregard the message and leave it as is, but I recommend you reply with a thank you note. Express gratitude for the time they took to review your application and to keep in touch for future opportunities.

End the whole job application conversation pleasantly because you’ll never know if they have another role available; they can go for people they already know and like. It also keeps you in their network and radar, and hiring managers tend to remember candidates who display exceptional courtesy and professionalism.

Do also take note that some companies just ghost applicants if they’re not fit for the role, so the fact that they sent you a rejection email shows that they don’t like to keep their applicants hanging, which could be a good sign of the company’s values.

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Best 5% interest savings accounts of 2024, ask them to reconsider your application.

You don’t always have to simply accept the rejection, you can even challenge it by setting a rebuttal email for them to reconsider your application. Make sure to establish your case by mentioning pertinent skills that the role requires and how you are a great fit for the company. Use insights you gathered through research, interviews, and networking to build your case further.

If you’ve developed a good relationship with whom you’ve interviewed before, you can also ask to schedule a call to figure out what’s getting in the way of them hiring you or how you work around it.

Career marketplace Dice advises to keep in mind that they might have already offered the role to someone else, so give the employer some leeway to consider you for similar or related roles or in a different team. Throughout this appeal, be respectful in your request, and make sure to build a strong case as to why you’re the ideal candidate for the role or the company.

Refer A Friend

Another way to gracefully respond to a rejection email is by helping the company out by referring a friend who could be fit for the role. In your reply, thank the company for the feedback or for getting back to you on the progress of your application. Let them know you understand their decision, but also mention that you know someone they can consider for the role and give them the contact information of that friend.

Employee referral data shows that candidates who are referred are 4x more likely to get hired, yielding a good ROI for employers. So, you’re not only doing a favor for the friend to land a job, but the employer too to find a good candidate for the role. You never know, they might remember your good deed and return the favor in the future.

Getting that “Thank you for your interest in the job…” email could be frustrating, but it’s a vital learning opportunity where you can showcase grace in how you respond. Maintain professionalism, seek feedback, and ask them to reconsider your application. But if it goes south, turn this setback into an opportunity to remain in their network.

Remember that the right opportunity is out there and each rejection only brings you closer to finding the perfect fit.

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Why your visa application keeps getting rejected and how to fix it

Getting your visa application rejected can be a major bummer, especially if you’re dreaming of traveling or studying abroad.

But don’t worry, we’ve got the lowdown on why this might be happening and what you can do to turn that rejection into an approval.

Common reasons for visa rejection

・ Incomplete application : One of the most common reasons for visa rejection is not filling out the application properly. Missing documents or incomplete information can lead to an automatic no.

・ Insufficient funds : Visa officers need to know you can support yourself financially during your stay. If your bank statements don’t show enough funds, your application could be denied.

・ Invalid or incomplete documentation : Submitting old or incorrect documents can get your application rejected. Make sure everything is up-to-date and correctly translated if needed.

・ Poor interview performance : If you have to go for an interview, looking nervous or not answering questions confidently can hurt your chances. Be prepared and practice your answers.

・ Lack of ties to home country : Visa officers want to be sure you’ll return home after your trip. If you don’t have strong ties to your home country, like a job, family, or property, they might think you’re planning to overstay.

・ Previous visa denials : If you’ve been denied a visa before, it could count against you unless you’ve significantly improved your situation.

How to improve your chances

・ Complete your application : Double-check your application for any missing information or documents. It might help to have someone else review it too.

・ Show sufficient funds: Make sure your bank statements clearly show you have enough money to cover your stay. Consider including a letter from your bank.

・ Organize your documents : Gather all required documents and ensure they are current and accurate. Use a checklist to keep track of everything you need.

・ Ace the Interview : Practice common interview questions and go in with confidence. Dress appropriately and be honest with your answers.

・ Prove your ties to home : Provide evidence that you have reasons to return home, such as a job offer, family responsibilities, or property ownership.

・ Address previous denials : If you’ve been denied before, include a letter explaining what’s changed since then. Show how you’ve improved your situation.

Getting a visa can be tricky, but it’s not impossible. Understanding why applications get rejected and how to avoid common pitfalls can make a big difference. Be thorough, be honest, and don’t give up. Your travel dreams are worth the effort!

Applying for a visa can be stressful, but with these tips, you’ll be better prepared to get that approval and start your adventure. Safe travels!

Hopefully, these insights help you navigate the visa application process. Remember, persistence is key, and every successful traveler has faced hurdles along the way. Stay positive and keep pushing forward!

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Reasons for Student Loan Application Rejection in India

Pursuing higher education, whether in India or abroad, often requires substantial financial resources. To bridge this gap, many students turn towards education loans to fulfil their dreams for tomorrow. Unfortunately, not all of these dreams come true. In fact, student loan application rejections might just be even more common than you had previously thought. 

Facing frequent rejections for education loans? Apply for a personal loan with low interest rates from Airtel Finance via the Airtel Thanks app and use the loan any way you want.

Here are some common factors that can lead to the rejection of a student loan application in India.

Academic performance requirements

Academic performance is a crucial criterion for loan approval. Banks and financial institutions consider the applicant’s academic history and the reputation of the institution they are planning to attend. Poor academic records, such as low grades or repeated failures, can signal a higher risk to lenders, leading to rejection.

Weak financial history of the co-applicant for education loan

In India, student loans often require a co-applicant, usually a parent or guardian, who can assure the repayment of the loan. If the co-applicant has a weak financial background, such as a low credit score , unstable income, or significant existing debt, the loan application is likely to be rejected. Lenders need assurance that the co-applicant can support the repayment if the student is unable to do so.

Read more: How to get a personal loan for students in India?

Inadequate collateral for education loan

For higher loan amounts, lenders typically require collateral, such as property, fixed deposits, or other substantial assets. If the applicant cannot provide adequate collateral to cover the loan amount, the application may be rejected. This is particularly relevant for students seeking loans for international education, which often involves larger sums as loans.

Courses and institutions 

Not all courses and institutions are eligible for student loans. Banks have a list of recognized institutions and approved courses that they are willing to finance. Applications for loans to attend non-recognized institutions or unapproved courses are often rejected. Lenders usually prefer institutions with a good track record of academic excellence and job placements.

Insufficient documents for education loan

A common reason for loan rejection is incomplete or improper documentation. Lenders require various documents, including admission letters, fee structure details, academic records, income proof of the co-applicant, and collateral documents if applicable. Missing or incorrect documentation can lead to delays and eventual rejection of the loan application.

Do not provide inaccurate information

Providing inaccurate or inconsistent information on the loan application form can lead to rejection. Lenders verify the details provided in the application, and any discrepancies can raise red flags. It’s essential to ensure that all information is accurate and consistent with the supporting documents.

Read more: How to get a credit card for students?

Income of the co-applicant

The income of the co-applicant is scrutinised to ensure they can support the loan repayment. If the co-applicant’s income is insufficient to cover the loan EMI along with other financial obligations, the loan application is likely to be rejected. Lenders require assurance that the co-applicant has a stable and adequate income source.

Lack of job prospects after education

Lenders assess the potential job prospects and earning capacity of the student after completing their education. Courses with low employment rates or institutions with poor placement records can be a cause for rejection. Banks prefer financing courses that have a high likelihood of leading to employment and stable income.

Geopolitical factors while applying for an education loan

For students planning to study abroad, geopolitical factors can influence loan approval. Banks may be hesitant to approve loans for countries with political instability, stringent visa regulations, or economic uncertainties. These factors can affect the student’s ability to complete their education and secure employment, increasing the risk for lenders.

Securing a student loan in India can be quite difficult, especially if you do not meet the bank or financial lender’s requirements, documents and more. To ensure that you get your education loan approved, it is important to take a step back and assess whether you have all the bases covered. 

Remember the factors mentioned above in this blog and ensure you create a proper plan on how to apply for the education loan. Additionally, having a proper repayment plan can also improve your chances of getting the education loan approved. 

We hope this blog helps you get an education loan easily, without any extra hiccups coming on the path of your dreams. We wish you all the best and a very successful career in the future.

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• Diversity, Equality, Inclusion

June 4, 2024

Wendell Pierce, Tired Of ‘Racism And Bigots,’ After Housing Rejection

Actor Wendell Pierce is revealing the racist encounter he had with a white landlord amid the recent court ruling against the Fearless Fund.

“The Wire” star went on a Twitter tirade on Monday, June 3, in response to the 11th U.S. Circuit Court of Appeals’ recent ruling against the Fearless Fund’s contest, which awards grants to Black women-owned businesses. There has been widespread backlash in response to the ruling, with many crediting it to conservative-led attacks against DEI programs.

Critics include Pierce, who sent out a series of tweets related to the ruling and its implications for Black Americans.

“A private investment firm, the Fearless Fund, has been blocked from investing in businesses owned by Black women. The 11th U.S. Circuit Court of Appeals, in a 2-1 ruling, sided with a challenge to the grant program, arguing it violated a Reconstruction-era civil-rights law, known as Section 1981, that prohibits discrimination in contracts,” Pierce tweeted.

“The law was put in place to protect former slaves from discrimination. Edward Blum, an opponent of affirmative action, has argued its text means that race can’t be considered at all in contractual relationships. Private funding blocked by the courts. NOT TAX DOLLARS.”

He continued. “Private investment into Black businesses being blocked with laws in place to prevent discrimination against Black businesses. The racist irony. Racist, bigoted, fascist Americans who burned down Black Wall Street in Tulsa 100 years ago are still alive and well.”

It makes me sick motherfucker how far you will go to destroy our ability to live our lives in peace and prosperity. Attacked in schools, attacked by police, attacked for expecting to live the stated values of this country, and attacked when successful in business. We hold these… — Wendell Pierce (@WendellPierce) June 3, 2024

While venting his frustrations against the recent court ruling, Pierce revealed the racism he experienced at the hands of a white landlord who denied his rental application despite his success and fame as a working actor. According to the “Selma” actor, regardless of his current appearance in two televised series and filming the upcoming “Superman” movie, Pierce’s application to rent an apartment in Harlem was denied.

“For those of you who don’t understand my righteous anger; I’m on 2 TV series, ELSBETH and RAISING KANAN. I’m filming SUPERMAN. Two years ago, I finished the fourth season of JACK RYAN. Last year I finished a run on Broadway in DEATH OF A SALESMAN,” he shared.

“Even with my proof of employment, bank statements, and real estate holdings, a white apartment owner DENIED my application to rent the apartment…..in Harlem, of all places.”

He credited the experience to the “racism” and bigotry that continue to run rampant in a country built off the institution of slavery.

“Racism and bigots are real. There are those who will do anything to destroy life’s journey for Black folks. When you deny our personal experiences, you are as vile and despicable,” Pierce wrote.

For those of you who don’t understand my righteous anger; I’m on 2 TV series, ELSBETH and RAISING KANAN. I’m filming SUPERMAN. Two years ago, I finished the fourth season of JACK RYAN. Last year I finished a run on Broadway in DEATH OF A SALESMAN. Even with my proof of… — Wendell Pierce (@WendellPierce) June 4, 2024

Pierce is among the many expressing their outrage toward Monday’s ruling against the Atlanta-based Fearless Fund. The motion marks another victory for conservative groups who have launched a nationwide legal campaign against corporate diversity programs that impact numerous companies and government institutions.

Many joined Pierce in calling out the injustices surrounding the court’s ruling against the Fearless Fund.

“In other words, we can’t use exclusive tools for Black people to address exclusive racism and discrimination against Black people unless those tools are also available to the segment of people who’s racially motivated discrimination is currently causing them to ban books, erase history, disenfranchise voters, and limit freedoms,” one person wrote in response.

“An absolute abomination and assault on the ability of Black people to pursue life, liberty and happiness,” another user added. . RELATED CONTENT:  DEI Setback: Court Blocks Fearless Fund Grants To Black Women

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• Medical Device Recalls

Medtronic Recalls StealthStation S8 Application Versions 1.2.0, 1.1.0, 1.0.3, 1.0.2, and 1.0.1 for Software Error that May Cause Incorrect Measurements During Cranial Surgery

Please be aware, this recall is a correction, not a product removal.

The FDA has identified this as a Class I recall, the most serious type of recall. Use of these devices may cause serious injuries or death.

Recalled Product

• Product Name: StealthStation S8 Application
• Versions: 1.2.0, 1.1.0, 1.0.3, 1.0.2, and 1.0.1
• Devices Recalled in the U.S.: 876
• Dates Distributed: March 21, 2017 to March 22, 2024
• Date Initiated by Firm: April 10, 2024

The StealthStation System with StealthStation Cranial software is intended as an aid for locating anatomical structures during neurosurgery (treatment of diseases or disorders of the brain and spine). The StealthStation is indicated for use in any medical condition where stereotactic surgery of the brain or spine may be appropriate and where reference to a rigid anatomical structure, such as the skull, can be identified in relation to images of the anatomy. Cranial procedures using the StealthStation System with StealthStation Cranial software may include:

• Tumor resections
• General ventricular catheter placement
• Pediatric ventricular catheter placement
• Depth electrode, lead, and probe placement
• Cranial biopsies

Reason for Recall

Medtronic is recalling the StealthStation S8 Application Versions 1.2.0, 1.1.0, 1.0.3, 1.0.2, and 1.0.1 after customer complaints about a software error causing numbers or letters to be missing from the displayed text and replaced by a space, in either the "distance to target" or "tip stop point" display during navigation. The missing digit may result in the mechanical depth stop being set too short or too long and may cause the surgeon to use an incorrect measurement for placement of the biopsy tip stop during navigation.

Performing a cranial procedure using incorrect placement could lead to serious permanent injuries, including brain, nerve, or cerebrovascular damage, abnormal functions to the brain, spine, or muscles, paralysis, or death. Medtronic reports 28 complaints related to this issue. There have been no reported injuries or deaths.

Who May Be Affected

• People who may receive cranial surgery using the StealthStation S8 with Software Application Versions 1.2.0, 1.1.0, 1.0.3, 1.0.2, and 1.0.1  
• Surgeons who perform surgical procedures using the StealthStation S8 with Software Application Versions 1.2.0, 1.1.0, 1.0.3, 1.0.2, and 1.0.1. 

On April 10, 2024, Medtronic issued an Urgent Medical Device Correction letter stating that the company will work to coordinate a software update at no charge to resolve the error. The letter also included the following required actions for customers:

• Review the correction information with all physician users.
• Complete the enclosed confirmation form to verify that this notification has been communicated to all physician users.
• Send the completed Customer Confirmation Form to Medtronic by email at [email protected] .
• Pass the notice on to those who need to be aware within the organization or to any organization where potentially affected devices have been transferred.
• Maintain a copy of the notice in facility records.

Contact Information

Customers with questions related to this issue should contact Medtronic Technical Services for help at 1-888-826-5603 or email at [email protected] .

Additional Resources

• Medical Device Recall Database entry

How do I report a problem?

Health care professionals and consumers may report adverse reactions or quality problems they experienced using these devices to MedWatch: The FDA Safety Information and Adverse Event Reporting Program using an online form, regular mail, or FAX.

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• Updates To NIH Institutional Training Grant Applications

Updates to NIH Institutional Training Grant Applications

This page provides details on the updates being made to NIH institutional training grant applications for due dates on or after January 25, 2025.

On this page:

• Application updates
• Peer review updates
• Notices, reports, and blogs
• Training, resources, and FAQs
• Contact information

NIH has made significant investments to develop, implement, assess and disseminate innovative, effective approaches to  research training and mentoring and to prepare trainees for a variety of  career paths in the biomedical research workforce. Additionally, NIH established the  UNITE initiative to identify structural barriers and promote equity in the NIH-supported biomedical research ecosystem. Through these initiatives, the research community has identified the need for:

• Broader outreach activities to foster awareness of research training opportunities for potential trainees from all backgrounds, including individuals from  underrepresented groups ,
• Targeted recruitment activities to diversify training program applicant pools, and
• Increased mentorship opportunities to facilitate trainee success (see  Re-envisioning NIH Supported Postdoctoral Training ;  UNITE Listening Sessions )

NIH will leverage the lessons of these initiatives to enhance institutional research training programs, including by enhancing opportunities to strengthen mentor training.

Applicability:

The updates will apply to applications that use the following activity codes:

• Institutional Training – T series, e.g., T15, T32, T34, T35, T37, T90/R90, TL1, TL4
• International Institutional Training – D43, D71, U2R
• Institutional Career Development – K12, KL2

Application Updates

The updates to NIH Institutional Training Grant Applications include three key changes:

• The Recruitment Plan to Enhance Diversity will be its own attachment in the PHS 398 Research Training Program Plan Form.
• Mentor training expectations will be more clearly defined in the parent T32 Notice of Funding Opportunity (NOFO).
• Institutional Training data tables will be updated to reduce burden and promote consistent information collection across training programs.

Updates to PHS 398 Research Training Program Plan Form

The “Recruitment Plan to Enhance Diversity” will be moved from being nested within the Program Plan attachment to being a separate attachment within the  PHS 398 Research Training Plan Form . The Recruitment Plan to Enhance Diversity Attachment will:

• Continue to be required for all training grant activity codes except U2R, and all D-series activity codes.
• Have a three-page limit, consistent with the page limits for “Plan for Instruction in the Responsible Conduct of Research” and “Plan for Instruction in Methods for Enhancing Reproducibility.”

Defining Mentor Training Expectations in Training Programs

The Parent T32 NOFO will incorporate new language outlining expectations for mentor training and oversight into the program considerations, application instructions, and review criteria.

Programs should consider the following, in addition to other evidence-informed curricula, as potential mentor training components and are encouraged to adapt to program and trainee needs:

• Aligning expectations
• Maintaining effective communication
• Fostering independence
• Assessing scholars’ understanding of scientific research
• Enhancing professional development
• Addressing equity and inclusion
• Articulating your mentoring philosophy and plan

Reviewers will assess the mentor training expectations included in the application.

Updates to Data Tables

Institutional Training data tables will be updated to reduce burden, focus on trainee outcomes, and promote consistent information collection across training programs. For example:

• Tables 1 and 2: Applicants will be expected to provide data only for the training stage(s) reflected in the proposed program.
• Table 5 (Publications of Those in Training) will be reorganized so that the first column is the trainee (instead of the faculty member), and applicants will be allowed to include  interim research products to which the trainee contributed.
• Table 6 (Applicants, Entrants, and their Characteristics for the Past Five Years) will no longer ask for trainee characteristics related to prior academic and research experience.
• Table 8 (Program Outcomes: Predoctoral and Postdoctoral)   will no longer include Part II “Those Clearly Associated with the Training Grant.”

Peer Review Updates

Institutional training awards will retain the five scored review criteria.  For example, for Training Grants (Ts), reviewers will continue to score Training Program and Environment, Training Program Director(s)/Principal Investigator(s), Preceptors/Mentors, Trainees, and Training Record when determining the overall impact score.   

NIH will now include “Training in the Responsible Conduct of Research” and “Recruitment Plan to Enhance Diversity” as items that contribute to the overall impact score.  These items will move from “Additional Review Considerations” and will be included as “Additional Review Criteria.”  As such reviewers will evaluate the “Training in the Responsible Conduct of Research” and the “Recruitment Plan to Enhance Diversity” while determining scientific and technical merit, and in providing an overall impact score.

Notices, Reports, and Blogs

• Updates to NIH Institutional Training Grant Applications for Due Dates on or After January 25, 2025: NOT-OD-24-129 – May 31, 2024
• Updates to NIH Training Grant Applications - Registration Open for June 5, 2024 Webinar: NOT-OD-24-124 – May 8, 2024
• Open Mike Announcing updates to NIH Institutional Training Grant applications and required data tables – May 16, 2024

Training, Resources, and FAQs

Webinars and Videos

Learn more about the application and peer review updates for institutional training grants and have the opportunity to have your questions answered at our live events.

Slide Decks

Slide decks for use in public presentations.

Public FAQs

Answers to some of your most frequent questions

Contact Information

For those with questions, please direct all inquiries to: [email protected]

This page last updated on: May 28, 2024

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How Trump’s Most Loyal Supporters Are Responding to the Verdict

Many saw in the jury’s finding a rejection of themselves, of their values and even of democracy itself.

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By Elizabeth Dias and Richard Fausset

The sense of grievance erupted as powerfully as the verdict itself.

From the low hills of northwest Georgia to a veterans’ retreat in Alaska to suburban New Hampshire, the corners of conservative America resounded with anger over the New York jury’s declaration that former President Donald J. Trump was guilty.

But their discontent was about more than the 34 felony counts that Mr. Trump was convicted on, which his supporters quickly dismissed as politically motivated.

They saw in the jury’s finding a rejection of themselves, and the values they believed their nation should uphold. Broad swaths of liberal America may have found long-awaited justice in the trial’s outcome. But for many staunch Trump loyalists — people who for years have listened to and believed Mr. Trump’s baseless claims that the system is rigged against him, and them — the verdict on Thursday threatened to shatter their faith in democracy itself.

“We are at that crossroads. The democracy that we have known and cherished in this nation is now threatened,” Franklin Graham, the evangelist, said in an interview from Alaska. “I’ve got 13 grandchildren. What kind of nation are we leaving them?”

Echoing him was Marie Vast, 72, of West Palm Beach, Fla., near Mr. Trump’s Mar-a-Lago home. “I know a lot of people who say they still believe in our government,” she said, “but when the Democrats can manipulate things this grossly, and use the legal system as a tool to get the outcome they want, the system isn’t working.”

Among more than two dozen people interviewed across 10 states on Friday, the sentiments among conservatives were so strong that they echoed the worry and fear that many progressives described feeling after the Supreme Court overturned Roe v. Wade almost two years ago.

The guilty verdict was “the dark spot of politics in America in my lifetime,” said Phillip Neff, 80, a retired businessman in Dalton, Ga. Mr. Trump “may be a clown in some ways, but he’s not a devil,” he said. “And I think what we’re facing right now is really a constitutional crisis.”

Perhaps even more than anger or fear, many of those interviewed described feeling a deep resolve. Cindy Swasey, 67, a retired office assistant in Dover, N.H., said the verdict had driven her straight to her computer, where she tried donating to the Trump campaign. (The computer or the campaign website crashed, she said, but she planned to follow through and send $50, her first-ever donation to a political candidate.)

“I’m not really wealthy enough to do it, but I felt almost obligated,” she said, “and I think it’s time we all do if we want to keep this country a democracy. I think people are waking up and realizing that the wealthy elitists are taking over the country.”

Paula Lopez, 52, a longtime Republican voter who works at a real estate firm in Dallas, said: “I wouldn’t use the word angry. I would use, I would use the word upset, but determined, you know? This isn’t going to stop us. It’s not going to stop him.”

Many others, like Ms. Lopez, said they were grappling with their faith in the legal system after Mr. Trump was convicted of falsifying records to cover up a sex scandal that threatened to derail his 2016 presidential campaign.

For Woody Clendenen, a barber in Cottonwood, Calif., the verdict was either a “death knell for the Constitution” or a sign it was “on life support.” Others made comparisons to shocking disasters and turning points in history like the fall of Rome.

Willard Jones, 66, a retired veterinarian in La Porte, Texas, wondered if he could countenance serving on a jury in the future. “I’m just wondering, is our country like the Titanic?” he said, before giving Mr. Trump $20.24.

The belief that the Democrats and President Biden have corrupted the democratic system is nothing new to the Trump coalition. But for some, the verdict was the most egregious evidence to date, even though it was delivered by 12 jurors selected in the textbook manner of any criminal trial in America. And it made their support for Mr. Trump even stronger.

In Russellville, Ark., Bill and Becky Brown had not been paying much attention to the trial. “Why follow it?” Ms. Brown, 67, said at a food truck fair. “They’re going to find him guilty anyway.”

She added that “it makes me mad that I don’t feel like there’s anything we can do. The only thing is to get him back in.”

Mr. Brown said the couple had been stockpiling food and other supplies in case of possible civil unrest and the need to defend their home. “If Biden gets it again, I mean, I have a feeling the way everybody is, that’s going to be a major uproar,” he said. “A lot of people I know — they’re stocking up on arms, they’re stocking up on survival gear.”

But instead of mass protest, conservative voters generally said that they planned to find vindication through the November election by returning Mr. Trump to the White House.

Some described actions they hoped Mr. Trump would take if re-elected — actions that would defy the democratic system. “When Trump does get back in there, he’ll need to get rid of the F.B.I., get rid of the C.I.A., get rid of the Department of Justice,” Mr. Clendenen, the barber in rural California, who belongs to a local militia group, said. “When this is all said and done, I suspect this judge will be tried and found guilty of several crimes, including treason, no doubt.”

In Boynton Beach, Fla., Nick Laudano, 54, described Mr. Trump, not the courts, as the last stand between the deep state and the people. “I’d love to see some justice served the next four years when we get Trump back in power,” he said.

Others said they saw flaws in Mr. Trump but still believed he was the solution to preserving democracy.

Richard Steele, 82, a pastor and retired building contractor in Dalton, Ga., which is in the district of Representative Marjorie Taylor Greene, a far-right House member and Trump loyalist, praised the former president as a “gentleman” who does not flaunt his wealth, and an “honest man” — despite the thousands of documented lies or misleading claims he has made over the years. Mr. Trump, he said, was cloaked in “Godly armor.”

“I figured they’d get him for something,” Mr. Steele said, referring to the Democrats. “He’ll come out on top. He’s smarter than they are. Seriously.”

Wayne Wolf, 67, a retired stockbroker who was having breakfast in Dalton, said that the verdict made a mockery of democracy. Part of his suspicion stemmed from the fact that the charges seemed so difficult to explain in plain language.

“Can you actually tell me what he got convicted of?” he said. “Can anybody tell me that?”

Debbie Puryear, 63, a colon hydrotherapist at a business in Dalton that also offers massage therapy, vitamins and CBD products, said that she had given $30 to Mr. Trump’s campaign on Thursday night, soon after the verdicts were announced.

But the only real redress for people like her, she said, was to go to the polls in November. “Well, we’re definitely going to have to vote, and quit being scared that it’s going to be rigged,” she said, referencing Mr. Trump’s baseless claims that Democrats manipulated the voting system to keep him from winning in 2020 and will try to do so again.

She added: “I don’t think they’re going to succeed this time. Too many people woke up to what’s going on.”

Emily Cochrane , Nicole Danna , J. David Goodman , Shawn Hubler , Jenna Russell Edgar Sandoval and Jonathan Wolfe contributed reporting.

Elizabeth Dias is The Times’s national religion correspondent, covering faith, politics and values. More about Elizabeth Dias

Richard Fausset , based in Atlanta, writes about the American South, focusing on politics, culture, race, poverty and criminal justice. More about Richard Fausset

Our Coverage of the Trump Hush-Money Trial

Guilty Verdict : Donald Trump was convicted on all 34 counts  of falsifying records to cover up a sex scandal that threatened his bid for the White House in 2016, making him the first American president to be declared a felon .

What Happens Next: Trump’s sentencing hearing on July 11 will trigger a long and winding appeals process , though he has few ways to overturn the decision .

Reactions: Trump’s conviction reverberated quickly across the country  and around the world . Here’s what voters , New Yorkers , Republicans , Trump supporters  and President Biden  had to say.

The Presidential Race : The political fallout of Trump’s conviction is far from certain , but the verdict will test America’s traditions, legal institutions and ability to hold an election under historic partisan tension .

Making the Case: Over six weeks and the testimony of 20 witnesses, the Manhattan district attorney’s office wove a sprawling story  of election interference and falsified business records.

Legal Luck Runs Out: The four criminal cases that threatened Trump’s freedom had been stumbling along, pleasing his advisers. Then his good fortune expired .