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How to Write a Resignation Letter

Here’s what to say — and what to leave out.

Should you write a resignation letter? In most cases, quitting a job doesn’t require one. However, there are some situations in which you want to write one, the author explains in this piece. She outlines what those reasons are and offers advice for how to actually write one, including tips on what not  to say. The article also includes a template you can use with sample language.

You’ve made the decision to quit your job and you want to leave on a positive note. This starts with giving notice and letting people know in a professional way. So, do you need to send a resignation letter? If so, who do you send it to? And what do you say?

• Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo

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How to Write a Resignation Letter (Examples Included!)

So you’ve decided to move on. You’ve signed on the dotted line at your new gig, and now all that’s standing between you and your fab new job is submitting your resignation letter to your current one.

While this isn’t the first step of quitting your job (that would be sitting down with your boss to have the “I quit” conversation and give your two weeks’ notice ), it’s an important one. The official document you submit to your higher-ups and HR will set the tone for the rest of your time at this company—as well as your relationship moving forward.

It's worth spending a little time making your two weeks’ notice letter solid and polished. Note we said a little time—you’re not writing the Memoirs of a Back-End Engineer here. It should actually be a quick, concise document.

Here's a step-by-step guide on how to write a resignation letter, with examples and a template to make it as easy as possible for you.

Still looking for that perfect next role? One of these open jobs on The Muse might just be the one »

What's a resignation letter?

A resignation letter is a written notice to your employer stating your intent to resign. It includes your final day at the company and an offer to help with the transition. You could also use the document to thank the employer for any opportunities or support provided and mention an invitation to keep in touch.

The resignation letter format is simple and minimalist. Its key pillars are the date you're sending the letter, salutation, body paragraphs, and sign-off. You might think it's not necessary to write one, but a letter of resignation is important for ensuring a smooth transition and providing a record of the terms of your departure.

How to write a resignation letter in 4 steps

There’s no need to overthink it—this is an important yet simple document. Here's how to craft your resignation letter, along with some tips on what not to include to deliver your message professionally:

1. Document your resignation and last day

The beginning of your letter is not the place to sugarcoat or get creative. Just state your decision to resign and the effective date. While you probably shared with your boss your reasons for leaving, you don’t need to describe them here—keeping it simple is perfectly fine.

For example:

This letter is to formally notify you that I’m resigning as a marketing analyst at Lemon Inc. My last day will be two weeks from today on Wednesday, July 17, 2024.

You could also say something like:

Please accept this letter as formal notification of my resignation as marketing analyst at Lemon Inc. My last day of employment will be two weeks from today on Wednesday, 17, 2024.

2. Express gratitude for the opportunity

It’s always a good idea to thank your employer for the opportunity, describing some of the key things you’ve enjoyed and learned on the job. Yes, this is true even if you’re beyond thrilled to be leaving. Remember—you don’t want to burn bridges (and you may want a reference down the line), and wrapping up on a good note will leave a lasting and positive impression.

Thank you so much for the opportunity to work here for the past 18 months. I’ve enjoyed getting to know you and the rest of the team and appreciate the opportunity to learn more about marketing strategy and audience analysis. I’m excited to take these skills with me as I pursue the next step of my career.

3. Offer help with the handoff

State your willingness to help out with the transition. You don’t need to go into great detail (and definitely don’t promise anything you can’t deliver), but a couple of lines saying you’ll ensure a smooth wrap-up of your duties will show you’re in the game until the very end.

During the next two weeks, I’ll do everything possible to wrap up my duties and train other team members as needed. Please let me know if there’s anything else I can do to help out during the transition.

4. Say your well wishes and sing off

Finally, wrap up the email professionally. Express that you still want the best for the company going forward, and let them know they can reach out. If you truly want to keep in touch, feel free to leave some contact information, such as your personal email, LinkedIn handle, or phone number.

I wish the company continued success, and I hope to stay in touch in the future.

555 123 4567

LinkedIn.com/in/JamiePark

What not to include in your resignation letter

This is one of those cases where what you don't say matters almost as much as what you say. Here are a few things you should definitely avoid when writing a formal resignation letter:

• Details about why you’re leaving the company : It's OK to give a brief explanation if you want, but don't dive into minor details. Resist the urge of venting all your reasons, and keep it professional.
• Details about where you’re going: Your resignation letter is also not the place to brag about your next employer or give details about the hiring process, salary, or benefits package.
• Complaints about the company, its employees, or its practices: Again, even if your experience at the company was terrible and is the reason for your departure, it's highly unprofessional to complain about your employer in a resignation letter.
• Rambling: If you don't have much to say, it's best to write a straightforward, short resignation letter. There's no need to ramble or make it longer than necessary.

Resignation letter template

If you want some more guidance (or just convenience—no shame in that!), just plug your info into our template:

[Month][Day], [Year]

Dear [Your Boss’ Name],

Please accept this letter as formal notification that I am resigning from my position as a [position title] with [Company Name]. My last day will be [your last day—usually at least two weeks from the date you give notice].

Thank you so much for the opportunity to work in this position for the past [amount of time you’ve been in the role]. I’ve greatly enjoyed and appreciated the opportunities I’ve had to [a few of your favorite job responsibilities]. I’ve learned [a few specific things you’ve learned on the job], all of which I will take with me throughout my career.

During my last two weeks, I’ll do everything possible to wrap up my duties and train other team members. Please let me know if there’s anything else I can do to help during the transition.

[Your Name]

[ Download this template here ]

Feel free to adjust this based on your experience and your company culture. Typically, you should email the letter to both your boss and the HR department, but always double check if your company has specific procedures for submitting your resignation.

Read this next: 40 Templates to Help You Handle Your Toughest Work Emails

3 example resignation letters

Want to put this all together and see what it looks like in practice? We’ve written three letter of resignation samples for you to work off of.

Simple resignation letter example #1

Please accept this letter as formal notification that I am resigning from my position as an account executive with Marketing Media. My last day will be Thursday, March 2.

Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my colleagues. I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.

I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

Sincerely, Anne Acharya

Formal resignation letter example #2

Dear Ms. Fran Braden,

I’m writing to give my formal notice that I’ll be leaving my role as office manager for Larry and Keets Financial Partners on July 31.

I’m incredibly grateful for the opportunities I’ve been provided working on the operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.

Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best, and look forward to keeping in touch.

Sincerely, Jorge Gonzales

Short resignation letter example #3

Dear Jennifer,

I’m writing to inform you that I'm resigning from my position as a client manager for Yays Marketing. My last day of employment will be June 30, 2024.

Thank you for the opportunities and support throughout the past two years. It was a pleasure to work with you, the client management team, and such amazing clients.

I'm preparing a handoff document and am available to help with whatever you need during the transition. I wish you the best and hope we can keep in touch.

Regards, Lana Jackson

Frequently asked questions

1. how do i write a good resignation letter.

A good resignation letter is brief, concise, and maintains a professional tone. It should clearly communicate your decision to leave your job, specify your final day at the company, and express gratitude for any opportunities you've had during your employment. It's also common courtesy to offer help with the handoff of tasks or projects.

2. How do you politely resign in an email?

To resign via email, address your resignation letter to your boss, direct manager, and human resources. It's polite to give at least two weeks' notice so your employer has time to find a replacement. Avoid venting your frustrations or getting into details about why you're quitting. It's also a good idea to have an in-person conversation with your superior before or after sending the letter.

3. What is the format of a resignation letter to a company?

The resignation letter format follows the standard structure of most professional letters. It includes the date of sending the letter, a formal salutation, typically no more than two or three body paragraphs, and a closing sign-off.

4. How to write a resignation letter for personal reasons?

Resignation letters usually don't elaborate on the reasons for quitting, but you can offer a brief explanation if you feel it's necessary. For example: “I am writing to inform you that I'm resigning from my position as a [job title] for [company name] due to [personal reason]. My last day of work will be July 5, 2024.”

Bottom line

Your note may sit in the depths of your company’s HR files until the end of time, but you can be sure of two things: One, your former boss (and future reference) will read it and be impressed. And two, if you ever decide to come back to your company (hey, it happens), it’s a very good thing that the last thing on file is a great, professionally written letter of resignation.

Regina Borsellino and Amanda Cardoso also contributed writing, reporting, and/or advice to this article.

Resignation Letter Examples

WRITE A PROFESSIONAL RESIGNATION LETTER

….. With an Example!

When it comes to resigning from a job, there are several things you need to consider. One of the most crucial aspects is writing a resignation letter. This letter informs your employer of your decision to leave and helps to ensure that the transition process is as smooth as possible. Writing a resignation letter may seem like a daunting task, but with the right resignation letter example, you can make it a breeze writing one yourself!

In this article, we will discuss some essential elements to include in a resignation letter and provide you with some examples that you can use for your specific situation. By following these guidelines, you can ensure a smooth and respectful transition out of your current role and leave on good terms with your employer.

What you can read in this article

What to Include in a Resignation Letter

A resignation letter should be brief and to the point while also conveying your gratitude for the opportunity to work with the company. Here are some essential elements to include in your resignation letter:

• A clear statement of your intention to resign.
• The date on which your resignation is effective.
• A brief explanation of why you are resigning (optional).
• A statement expressing your gratitude to your employer for the opportunity to work with them.
• A statement offering to assist with the transition process.
• Your contact information.
• A signature.

Now that you know what to include in a resignation letter, it's time to choose the template that's right for you. Below are some resignation letter examples that you can customize based on your specific job situation.

1. Basic Resignation Letter Example

When it's time to resign from a job, it's essential to do so with professionalism and grace. A resignation letter is a formal way to inform your employer of your decision to leave and to provide a clear timeline for your departure. This resignation letter example can be used for a variety of situations, whether you're leaving for a new job, retiring, or any other reason.

[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address]

[Employer's Name] [Employer's Address] [City, State ZIP Code]

Dear [Employer's Name],

Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

Thank you for the opportunity to work with [Company Name], and I am grateful for the experience and knowledge gained during my time here. I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work.

Please let me know if there is anything else I can do to assist with the transition.

[Your Name]

2. Two-Weeks Notice Resignation Letter Examples

[Date] [Employer's Name] [Employer's Address] [City, State ZIP Code]

Dear [Manager’s Name],

Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date], providing a two-week notice as per my employment agreement.

3. Short and Simple Resignation Letter Example

I regret to inform you that I am resigning from my position as [Job Title] at [Company Name], effective immediately.

I understand that this sudden resignation may cause some inconvenience, and I apologize for any disruption this may cause to the team. However, due to unforeseen circumstances, I must step down from my position immediately.

Please let me know if there is anything I can do to help with the transition during my remaining time here. I am willing to assist in any way possible.

4. Resignation Letter Due to Personal Reasons

Making the decision to resign from a job can be a difficult one, especially when it is due to personal reasons. This type of resignation can often leave the employer and colleagues questioning what went wrong or what could have been done differently. However, sometimes personal circumstances change, and it becomes necessary to put personal needs first.

I regret to inform you that I am resigning due to personal reasons. While it was a difficult decision to make, it is the best course of action for me at this time. I am grateful for the opportunity to work with [Company Name] and appreciate the experience and knowledge gained during my time here.

Now I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.

5. Resignation Letter Sample Due to Relocation

Relocating to a new city or state is an exciting opportunity, but it can also be a challenging time. One of the most significant steps in the process is resigning from your current job. To make the process smoother, it's important to provide your employer with a clear and concise resignation letter. This resignation letter example is designed specifically for those who are leaving their job due to relocation.

I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date], providing two weeks' notice as required by my employment contract.

After much consideration, I have decided to relocate to [City, State] to be closer to my family. This decision was not easy, but I have come to realize that it is the best course of action for me and my family. Unfortunately, this means that I must leave my position at [Company Name].

I am incredibly grateful for the opportunities that [Company Name] has provided me during my time here. Now I have learned a great deal, and I have enjoyed working with my colleagues. I will miss my role here, but I am excited about this new chapter in my life.

Now I want to ensure a smooth transition for my colleagues and my replacement. I will do everything in my power to complete all outstanding projects before my last day of work. Additionally, I am more than happy to help with the training of my replacement or any other tasks that will help to make this transition easier.

Thank you for your understanding and support in this matter. It has been a pleasure working with you and the team, and I wish everyone at [Company Name] all the best for the future.

6. Resignation Letter Due to a New Job Opportunity

Leaving a job for a better opportunity is an exciting time, but it's important to resign in a professional and respectful manner. A resignation letter is a formal way to inform your employer of your decision to leave and to provide a clear timeline for your departure. This resignation letter example is designed for those who are resigning due to a better opportunity, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.

I am resigning because I have accepted a new job opportunity that aligns better with my long-term career goals. I am grateful for the opportunity to work with [Company Name] and appreciate the experience and knowledge gained during my time here.

Now am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.

7. Resignation Letter Due to Career Growth

As we grow in our careers, it's natural to seek out new challenges and opportunities for growth. If you're resigning from your job due to career growth, it's important to communicate your decision in a professional and respectful manner. This resignation letter template is designed for those who are resigning due to career growth, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.

I am resigning because I have received a new job offer that offers greater opportunities for career growth and advancement. While it was a difficult decision to make, it is the best course of action for me at this time.

I appreciate all the opportunities [Company name] has provided me for these past years. Now I believe that the skills I have acquired will be of great value to me in the future.

I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.

8. Resignation Letter Sample Due to Job Dissatisfaction or Unfit Company Culture

Sometimes, despite our best efforts, we find ourselves in a job that doesn't align with our values or personal goals. If you're resigning from your job due to job dissatisfaction or an unfit company culture, it's essential to communicate your decision in a professional and respectful manner. This resignation letter template is designed for those who are resigning due to job dissatisfaction or unfit company culture, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.

I am resigning due to job dissatisfaction and/or an unfit company culture. After careful consideration and reflection, I have come to the conclusion that it is best for me to move on and find a work environment that better aligns with my personal values and career goals.

I appreciate the opportunity to work with [Company Name], and I am grateful for the experience and knowledge I have gained during my time here. However, I believe that it is in my best interest to seek employment elsewhere.

9. Resignation Letter Sample Due to Health Reasons

Sometimes, health issues arise that make it difficult or impossible to continue working in your current job. In these cases, it's important to communicate your decision to resign in a professional and respectful manner. This resignation letter template is designed for those who are resigning due to health reasons, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.

This decision has not been an easy one, but due to my health, I have decided that it is in my best interest to step down from my current role. [Explain your reasons in a respectful and professional manner, without going into too much detail about your health condition.]

I am grateful for the opportunities that [Company Name] has provided me during my time here, and I will always remember the skills and experiences that I have gained. I am committed to ensuring a smooth transition and will work to complete any outstanding projects before my departure.

Please let me know if there is anything specific that I can do to make the transition easier for my colleagues or my replacement. I am also happy to assist with the training of my replacement or provide any other support that may be required during this time.

Thank you for your understanding and support in this matter. I am proud to have been a part of the [Company Name] team and wish you all the best for the future.

10. Resignation Letter Due to Family Reasons:

Family is one of the most important aspects of life, and sometimes, circumstances arise that require us to prioritize our family above all else. If you're resigning from your job due to family reasons, it's essential to communicate your decision in a professional and respectful manner. This resignation letter template is designed specifically for those who are resigning due to family reasons. It provides a clear and concise statement of your decision to leave while expressing gratitude for your time with the company.

[Your Name] [Your Address] [City, State ZIP Code] [Your Email Address] [Today’s Date]

[Employer’s Name] [Company Name] [Address] [City, State ZIP Code]

This decision has not been an easy one, but after much consideration, I have decided that it is in the best interest of my family for me to step down from my current role. [Explain your reasons in a respectful and professional manner, without going into too much detail about your personal life.]

11. Resignation Letter Example Due to Retirement

Retirement is a significant milestone in one's life. Resigning from a long-term job is thus a crucial part of this process.

I am retiring from my position after [Number of Years] years of service with [Company Name]. It is time for me to move on to the next chapter of my life, and I am looking forward to the opportunities and challenges that retirement will bring.

I am grateful for the opportunities I have had while working at [Company Name], and I appreciate the experience and knowledge gained during my time here. Now I want to thank you and the entire team for the support and guidance provided throughout my career.

I will commit to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.

12. Resignation Letter Sample Due to Remote Work Opportunity

In today's rapidly evolving job market, remote work is becoming increasingly popular as employers embrace the benefits of a flexible workforce. For many professionals, the opportunity to work from home is a major draw. Working from home does offer better work-life balance, enhances productivity, and the ability to work from anywhere in the world. In this resignation letter example, we provide an example of how to resign from a position due to an exciting remote work opportunity. This letter is suitable for individuals who have been offered a remote position with another company and wish to leave their current employer to pursue this new opportunity.

I have recently received an exciting opportunity to work remotely for another company, and after careful consideration, I have decided to accept this position. This decision was not an easy one to make, but I believe that it is in the best interest of my career growth and personal life. The prospect of working from home has long been a goal of mine, and I am excited to take advantage of this opportunity to work in a more flexible and autonomous environment.

I want to express my gratitude for the opportunities that [Company Name] has given me during my time here. I have learned a lot and developed new skills that will be invaluable in my future endeavors. Now I am committed to ensuring a smooth transition and will work to complete any outstanding projects before my departure.

13. Letter of Involuntary Resignation Sample

Sometimes, resigning from a job is not a choice, but rather an unavoidable reality. Involuntary resignation can occur when an employee is asked to leave their position due to various reasons such as redundancy, restructuring, or company downsizing. Writing a resignation letter due to involuntary circumstances can be a challenging and emotional experience. In this resignation letter example, we provide an example of how to write an involuntary resignation letter in a professional and respectful manner. This letter is suitable for individuals who have been asked to leave their position and want to resign gracefully while preserving their professional reputation.

I began employment with XYZ 3 years ago and have enjoyed everything I’ve learned with this company. Unfortunately, recent events have caused the need for our separation. It was discovered on July 6th, 2017 that $1,000 was missing from the vault.

I participated in an active investigation of the situation and contributed any information I had with total transparency, as I have nothing to hide from my employer. When I was informed by upper management that my passcode was the last to be used and, unfortunately, they have determined this information to be cause for termination. I am not aware of who else would have access to my passcode. The information is kept in a private file. Therefore, I cannot point blame at any other employee with total certainty. I remember securely locking the vault door in place and I can only speak for the facts of which I am aware. At 2 pm, my assistant manager and I conducted a midday audit of the vault’s contents and it was in full balance. At 4 pm, we began our end of day audit and discovered by 4:30 pm that $1,000 was missing. I did not remove $1,000 from the vault between 2 and 4 pm. After the midday audit, my assistant manager was present as I securely closed the vault door.

I respect my employer for their diligence in their investigation. I have supported them throughout the entire process. Unfortunately, without a clear explanation for the missing funds, they have been required to decide based on circumstantial evidence. I have led this company in loss prevention and compliance for the last 2 years. As a manager, I understand it is ultimately my responsibility to ensure the employees I hire behave with total honesty and that operations are executed accurately and consistently. To the best of my abilities, I have done all of this and more. While I do not agree with the decision to terminate my employment, I do accept it as a requirement of my position of leadership. In the future, I will take the knowledge I learned from this experience and ensure that better steps are taken to prevent any loss occurring.

Thank you for the opportunity to work with this institution for the last 3 years. If you require any additional information, please do not hesitate to contact me.”

Yours, Casey M. Employee Title Phone Number Email

Resigning from a job can be a difficult and emotional experience, but it's important to approach the process with professionalism and grace. One of the most critical steps in the resignation process is writing a resignation letter that clearly communicates your intentions and feelings while also remaining respectful and professional. In this article, we've provided several resignation letter templates for different scenarios, from leaving for a new job to retirement, to help guide you through the process.

What should not be included in A Resignation Letter?

Negative comments about the company or colleagues: Even if you are leaving your job because of issues with the company or colleagues, it is important to keep your resignation letter professional and positive. Avoid including any negative comments or criticisms that could damage your professional reputation. Personal or confidential information: Your resignation letter should focus on your intention to leave the company and the timeline for your departure. Avoid including any personal or confidential information that is not relevant to your resignation. Demands or ultimatums : Your resignation letter should be a professional and polite communication. Avoid making any demands or ultimatums that can be perceived as unprofessional or confrontational. Emotions or venting : While it is understandable that resigning from a job can be an emotional experience, it is important to keep your resignation letter calm and professional. Avoid including any emotional outbursts or venting in your letter.

Download Letter of Resignation Examples

Common Questions about Resignation Letters

What should my resignation email’s subject line say.

Resignation – [Your Name] Notice of Resignation – [Your Name] Resignation Announcement – [Your Name] [Date of Resignation] Resignation – [Your Name] [Your Name] – Resignation Effective [Date of Resignation]

How should I submit a letter of resignation?

When submitting a letter of resignation, it's important to schedule a meeting with your manager to discuss your decision. After the meeting, provide a written letter of resignation that confirms your decision to leave and includes your last day of work. The letter should be professional and positive, and should express your gratitude for the opportunities you had while working there. Finally, make sure to follow any company procedures for submitting your resignation, and offer to assist with the transition period before your departure.

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How to Write a Resignation Letter (With Examples)

What Is a Resignation Letter?

When to give the letter to your employer, what to include in a resignation letter, what not to include in your letter, how to write a resignation letter, how to format a resignation letter, resignation letter template, resignation letter samples, frequently asked questions (faqs).

Are you ready to resign from your job? If so, you should write a resignation letter to formalize the details of your departure. But what is a resignation letter, and why should you write one? What should you include, and when do you need to provide notice to a soon-to-be former employer?

Here's information on writing a resignation letter or email message, along with samples and templates you can use to write your own.

Key Takeaways

• A resignation letter is a formal document notifying an employer that you are leaving your job.
• A resignation letter includes notice that you’re resigning, your end date of employment, and your contact information. You can include additional details, but they are not required.
• Resignation letters can be submitted in print or sent by email. In some cases, you may want to share a printed letter with a manager in person.

A resignation letter is a document that notifies your employer that you are leaving your job. It formalizes your departure from your current job and can be submitted by email or as a printed letter.

The letter serves as written notice of your resignation and provides the details of your departure from the company, including information about the end date of your employment.

It's polite to send your resignation letter well in advance of your departure, with  two weeks in advance  being generally accepted as the minimum unless circumstances require you to resign without advance notice or with short notice.

In some cases, you may not be able to provide notice. If you’re working in a difficult workplace, have a family emergency, or other circumstances require you to move on right away, give your employer as much notice as is feasible given the situation. When you are considered an at-will employee , you are not legally required to give notice.

If you have an employment contract , it’s important to adhere to its terms when you’re resigning. Check your contract to determine how much notice you need to give your employer.

If you tell your boss in person that you're resigning, have a printed copy of your resignation letter ready to share. When you work remotely or resign with short notice, however, you can send your resignation via email.

When you resign from your job, it's important to do so gracefully and professionally. However, you don't need to include a lengthy explanation. Keep your letter or email simple and focused on the facts.

Here's an overview of what to include in your letter:

• Intent to resign:  Your letter should start with the fact that you're resigning.
• Last day of employment:  You should provide information about the last day you plan to work at the company.
• An offer to assist with the transition:  Often, employees will also offer to help in the transition, perhaps by recruiting or training a replacement. In this way, both the employee and the employer can leave the situation with closure and a sense of respect and amicability.
• Questions you may have:  If you have questions about your final pay or benefits, you can inquire in your letter or email.
• Contact information:  Include your personal contact information so it's easy for the company to get in touch with you.
• Signature:  A hard-copy letter should include your written signature above your typed name. If you're sending an email, simply type your name.

To achieve a positive and graceful exit, a letter of resignation will often thank the employer for the opportunities provided and mention experiences gained at the company or how the employee enjoyed their time there.

There are some things you shouldn't include when writing a resignation letter:

• You don’t need to include the reason that you’re moving on, especially if it’s a negative one.
• Resignation letters are not an appropriate place for complaints or critiques of the company, manager, or co-workers.
• There’s no need to mention in your letter that you'll be getting a higher salary at your new job (if you are). If you’re looking for a counteroffer to induce you to stay, that conversation is better held in person.
• Don’t use your letter to discuss how great the new job is or how thrilled you are about leaving.

Keep it simple, stick to the facts, and don't complain. It's important to leave on a positive note because you may need a  reference from the employer . There's no point in burning bridges when you've already decided to move on.

A resignation letter needs to include your contact information, official notice that you’re resigning, and when your final day of work will be. If you’d like to include more details you can, but they are not required.

Here’s how to write a resignation letter, with information on what to include in each section of the letter:

Contact information:  A written letter should include your and the employer's contact information (name, title, company name, address, phone number, email), followed by the date. In an email resignation letter, include your contact information at the end of the letter, after your signature. You don’t need to include the company’s contact information.

Greeting:  Address the resignation letter to your manager, using their formal title ("Dear Mr./Ms./Dr.").

Paragraph 1:  Note that you are resigning from your job and state the date on which your resignation will be effective. This will give the employer official notice for your personnel file.

Paragraph 2: (Optional)  You can mention the reason you're leaving, but this is not required. If you choose to give a reason, be sure it’s a positive one, such as starting a new job, leaving the workplace, or going back to school.

Paragraph 3: (Optional)  If you’re able to help with the transition, mention your availability in your letter.

Paragraph 4: (Optional)  Mention your appreciation for the opportunity you had to work for the company. If there was something especially rewarding, share the details.

Closing:  Use a formal sign-off, such as "Sincerely" or "Yours sincerely."

Signature:  End with your handwritten signature followed by your typed name. For an email, include your typed name followed by your contact information.

Resignation letters should be simple, short, and written in business format using a traditional font.

Length of the letter:  Most resignation letters are no more than one typed page.

Font and size:  Use a traditional font such as Times New Roman, Arial, or Calibri. Your font size should be between 10 and 12 points.

Format:  A resignation letter should be single-spaced with a space between each paragraph. Use one-inch margins and align your text to the left (the alignment for most business documents).

You can download the resignation letter template (compatible with Google Docs and Word) to use as a starting point for your own letter.

Review examples of a printed and an email resignation letter.

Printed Resignation Letter Sample

Joseph Q. Hunter 123 Main Street Anytown, CA 12345 555-212-1234 josephq@email.com

August 8, 2023

Jane Smith Senior Manager Johnson's Furniture Store 123 Business Rd. Business City, NY 54321

Dear Ms. Smith,

I would like to notify you that I am resigning from my position as assistant manager for Johnson's Furniture Store effective August 22, 2023. 

Thank you very much for the opportunity you’ve given me to learn all about store management and proper customer service. I have genuinely enjoyed my time with the company, and I believe the experience has taught me much about the furniture industry and how to effectively manage employees.

Next month, I will be taking on a position as a manager of a new retail store. In the meantime, I will be happy to assist with your transition to a new assistant manager.

Signature  (hard copy letter)

Joseph Hunter

Email Resignation Letter Example

Subject:  Killian Zhu – Resignation

Dear Ms. Tanner,

Please accept this letter as my resignation from McTavish & Co. My final day at the company will be this Friday, August 7, 2023.

I apologize for the short notice. I've enjoyed working on the customer service team and have learned much during my tenure with the company.

Please let me know what I can do in the next few days to help with the transition.

Killian Zhu Killian.zhu@email.com 512-123-1234

How much notice is required when you resign from a job?

Two weeks is considered the standard amount of notice to give an employer when you resign from a job. When an employee is covered by an employment contract, however, they are expected to adhere to the contract terms, which may require a longer notice period. In some cases, an employee may need to quit with less or no notice.

Do you have to write a resignation letter when you’re leaving a job?

Company policy or employment contracts may require resignation letters, but most employers don’t require formal notification when an employee resigns. When a resignation letter isn’t required, it can still make sense to write one to create an official record of your end date of employment. Check with your company's human resources department if you're unsure.

SHRM. " Can Employers Require Workers to Give Notice Before They Quit? "

NCSL. " At-Will Employment - Overview ."

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Writing a resignation letter that’s effective and professional

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What’s a resignation letter?

What to include in a professional resignation letter, what to avoid in a resignation letter, 5 sample resignation letters, feel good about your decision.

You likely won’t stay in one job forever. Your career might plateau and you’ll be up for a new challenge to broaden your skills, or you might become dissatisfied with your work environment and want a change of scenery.

Regardless of how long you’ve been with your current company, you’ve decided now’s the time to quit your job. The first step to doing so effectively and professionally is to send your resignation letter.

Writing an effective resignation letter reduces the stress of breaking the news to your employer because it gives you time to say everything you’d like to say in a professional manner. It advises your direct or human resources (HR) manager of your decision to leave, provides them with notice to plan for your position, and ends your employment positively.

A resignation letter highlights your intention to leave the company. This letter should include your last day and how you’ll support the team through the transition process. You’ll typically send this message via email to your direct manager or an HR professional.

If you want to leave your job on good terms or ask your current employer for a letter of recommendation , handing in a letter of resignation is a simple way to show respect .

This formal notification informs your employer of your action plan while expressing consideration for the position that your departure places them in. Departing in such a respectful manner increases the chance they’ll write you a great reference letter.

Deciding to resign isn’t always easy, especially if you feel emotionally invested in your company, projects, and team members. The decision to move on likely developed as you assessed your career goals and determined that leaving was the right choice. 

Whether you accepted a job offer at a new company, are beginning your search , or are wanting to take time for yourself, you’ve decided to continue your development elsewhere. But knowing how to formalize this to your higher-ups and HR team can feel intimidating. After all, you want to leave on a good note .

Following these four steps will help you handle this difficult task and compose an effective resignation letter:

• State your intentions: After addressing the email to your manager (Dear [name]), state your intention to resign and departure date. Although giving two weeks’ notice is an accepted standard, you may provide more or less time or have a predetermined notice period in your contract to follow.
• Give a thoughtful thank you: Express gratitude for your experience at the company to set the tone for your future relationship. Discuss key lessons, great moments, and how they’ve helped you develop professionally . This will make the remainder of your time there amicable and leave your employer with a positive impression of you .
• Offer your assistance: Extending an offer to assist during the transition shows your employer you care about them and the company. Briefly mention your intention to wrap up current projects and your availability to train team members. 
• Sign off with your contact information: Finish the letter by sending your best wishes and extending a cordial invitation to keep in touch. This shows your manager you want to remain on good terms. If you’d like, you can add your personal contact information after your signature.

Consider a formal resignation letter your chance to put your best foot forward. Even if you feel excited to leave, you don’t want to seem too enthusiastic or behave informally.

To keep your letter professional, avoid the following:

• Extensive details about why you’re resigning
• Your future plans/where you’re going next
• Complaints about the company or team members
• The words “quitting” or “leaving”

Learning how to professionally quit a job is a valuable skill, and doing it the right way takes practice and planning. Using a resignation letter template makes it easier to keep your thoughts in order and express yourself respectfully.

Here are five resignation letter examples tailored to various scenarios. Fill in the blanks or use them as inspiration to draft your own letter. 

1. Standard resignation letter

Concise, professional, and respectful. This simple resignation letter covers all the basics when communicating your departure to HR or your manager.

Dear [manager’s name],

Please accept this letter as my formal resignation from my position as [job title] with [company name]. My last day will be [date].

Thank you for your support during my time at [company name]. It’s been a pleasure to work alongside such a talented team. I’ve appreciated the opportunity to contribute to [mention two projects]. And I’ve learned so much about [mention focus areas of your role], knowledge that I’ll carry throughout my career. 

During my last [mention time left], I’ll do everything possible to make this transition as smooth as possible. Please let me know if there’s anything in particular I can do to support you and the team. 

I wish you and the company continued success and hope to stay in touch. 

Sincerely, 

[your name] [contact information]

2. Resignation letter with advance notice 

Finding your replacement can take time when you work in a specialized field. Giving more than two weeks’ notice is a thoughtful way of showing your employer you understand this challenge. Although this isn’t mandatory, it expresses your sympathy and allows adequate time to train team members or your replacement.

[date] 

Please accept this notice as my formal resignation from my position as [job title] with [company name], effective [final day]. I understand that preparing someone for this role will take time, so I wanted to provide as much notice as possible. 

It’s been a pleasure to learn from you and see the growth we’ve achieved in the [name of department]. I’m grateful for the opportunities I’ve had during my [amount of time] at [company name], and I know I’ll bring these valuable learning experiences forward in my career. 

During the next [mention time left], I’m committed to wrapping up my duties and making this transition smooth. Please let me know how I can further assist you and the team throughout this period of time. 

I wish you the best and look forward to seeing the company’s continued growth.

3. Resignation letter to a mentor

A mentor-mentee relationship is extremely valuable, and breaking the news of your resignation to someone you respect is challenging. When addressing a letter to someone important, keep it professional and include a personal sentiment to make your departure more amiable. 

I’m writing to give my formal notice of resignation from my position as [job title] with [company name] on [last day of employment].

Thank you for your guidance and support during my time at [company name]. It’s been a wonderful experience working for such an exceptional leader, and I’ll carry the knowledge and lessons you’ve shared with me throughout my professional career. I greatly appreciate the opportunity to [list a couple of work accomplishments] and work alongside such an inspiring team. 

During my final [mention time left], I want to assist you throughout this transition. Please let me know what steps I can take to make this transition as smooth as possible. 

Thank you again for making my time at [company name] a great experience. I look forward to keeping in touch. 

Best regards, 

4. Resignation letter for a new job

If you’ve recently started a position and quickly realized it’s not the right fit, writing a resignation letter is still good practice. You may not have learned much from your role yet, but you can still thank your HR department or manager for their time during your onboarding .

Dear [HR employee],

I’m writing to give formal notification of my resignation from my position as [job title] with [company name], effective [end date]. I realize I’ve only been here a short while but I feel it’s best to pursue other opportunities. 

Although my time at [company name] was short, I appreciate the opportunity you’ve given me and the time you invested in my onboarding.

Please let me know if there’s anything I can do during the rest of my employment to ensure a smooth transition.

I wish you and the company continued success.

5. Resignation letter without notice

Sometimes life throws you a curveball. If you need to leave your role immediately, use this resignation letter example to model an appropriate message to your employer.

I regret to inform you that I must resign from my position as [job title] with [company name]. My last day will be [end date]. 

Due to unforeseen events, I can’t handle my role’s responsibilities at this time. I offer my sincerest apologies that I’m unable to provide two weeks’ notice because of circumstances requiring my immediate attention.

I’ll dedicate the rest of my time within the next few days to finishing my tasks and providing as much assistance as possible. 

Thank you for making my time at [company name] so impactful. It’s been a pleasure to learn so much under your leadership. And I wish you and the company continued success.

Deciding to quit your job is daunting, even when it’s the right choice. But offering a resignation letter can make you feel more at peace with your decision and optimistic about your future. You’ll leave on a good note and ensure you’ve retained healthy relationships with your coworkers. You never know when you’ll need to leverage this professional network .

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How to Write a Resignation Letter (With Examples)

Keep your resignation letter professional with these helpful tips and examples.

Writing a resignation letter is a crucial part of leaving a job — a  process that already causes enough stress on its own. 

Coworkers are people you may spend more time with than your own family, so when you resign, “not only are you changing work, you’re affecting people that you’re used to seeing every day,”said Keith Wolf, managing director of Murray Resources , a staffing firm and resume service.

The stain of blowing off an employer without formal notice is impossible to scrub, while the benefits of a  professional notice are just as long-lasting. Indeed, former coworkers can  serve as valuable resources for job opportunities and recommendation letters.

To that end, we’ve rounded up tips and examples for writing a resignation letter that’ll help you  maintain work relationships long after leaving a company.

How to Write a Letter of Resignation

The precise phrasing and details of a letter of resignation will vary by individual. That said, all letters of resignation follow a basic structure. The letter should include each of the following components, listed in order:

• Date : You’ll be writing the letter ahead of time, so date the letter to reflect when you’ll actually submit it.
• Contact information : Include your name, email address and phone number.
• Note of address : “Dear, [Name]” is appropriately formal. “Hello, [Name]” and “To: [Name]” are other options. Always use a person’s name, not a department.
• Notice of resignation : State in plain language that the letter’s purpose is to inform the employer of your resignation. Include your last date of employment in this section.
• Expression of gratitude : Thank your boss for the opportunity to gain experience, develop new skills and grow professionally. Specify individual projects or accomplishments if you like, but a general expression of thanks will suffice.
• Note about transition : Offer to help with the transition. Don’t overpromise, but a good-faith willingness to assist with next steps will be appreciated.
• Closing and signature : Again, directness is expected — “Best,” “Thank you,” or “Best wishes” are customary. Be sure to then sign the printed copy, or if you’re notifying remotely, drop your signature in the emailed letter of resignation PDF. You can use the Preview app for Mac or Microsoft Edge for PC to create a signature.

A few of these details are worth unpacking a bit more. Below is some additional advice on the more important facets of the letter of resignation, along with some extra guidance and a few common missteps to avoid.

Tips for Writing a Great Letter of Resignation

You may need to tailor your resignation letter to fit specific circumstances, but there are general tips you can follow to ensure you deliver your message with professionalism and sensitivity.

Include Your Contact Information

This might seem redundant, since your employer likely has all or most of your contact information on file, but it’s customary nonetheless. Contact information — name, address, phone number and email address — is often listed near the top of the letter.

Show Gratitude

Always be sure to thank the employer for the opportunity, and let them know you’re appreciative of their hiring you and investing in your development.

That said, don’t overdo it. Avoid being overly emotional, particularly in the letter, Julie Hochheiser Ilkovich, managing partner of Masthead Media and host of the Coffee Break With NYWICI podcast, said. The meeting with the manager is a better forum for expressing deeper sentiments.

Give a Date

Make it clear when your last day will be. It’s customary to give an employer at least two weeks’ notice . In rare instances, that’s not possible. In that event, make sure to acknowledge the standard and apologize for not being able to meet it. (You may want to briefly explain the short notice, or simply leave it for the meeting.)

Offer to Help With the Transition

When you resign, you’ll be leaving the organization a person down. So be sure to offer to help with the transition, whether that’s drafting a job listing , recommending potential replacement candidates, training a replacement, tidying up ongoing projects or whatever the organization needs to move forward successfully.

For technical roles, that likely means significant hands-on collaboration.

“You have to document the things you’ve been working on, and then meet with your managers to figure out who has the bandwidth to take them on,” Katelynn Weingart, a software engineer at LaunchPad Lab , told Built In. “Then have separate meetings with those people, and walk them through the code. Make sure they understand what you’ve been working on.”

Keep It Brief

A professional resignation letter is usually only a handful of sentences. When in doubt, err on the side of less.

“If you’re nervous about your writing ability and don’t want to say the wrong thing, then just keep it super short,” Wolf said.

Altogether, the letter of resignation should briefly hit a few key points and maintain a respectful, even keel. Ilkovich has a helpful lens through which to think about it: Ask yourself, “Is this something I’d be comfortable having shared around the organization?”

“In the moment of writing, you may feel like, ‘Oh, this is just for my boss,’” she said. “But it’s something that could be passed along, or your company may document it in some way.

What Not to Include on a Resignation Letter

Knowing what not to say is just as important as saying the right thing when deciding how to write a resignation letter. Keep these tips in mind to avoid any misunderstandings and leave your company on a high note .

Complaints About Your Manager

Even if you had a bad experience at your company because of poor management , a resignation letter is not the time to vent about your manager. Doing so will only alienate company leaders, making your transition process messier than it needs to be. 

You also never know when you’ll need a reference , and former managers are often the go-to connections that hiring teams are interested in hearing from. Burning bridges with your current manager may cost you a vital reference later on.

Gossip About Coworkers 

Sometimes coworkers can be difficult to work with, but this doesn’t make it okay to complain about them in your resignation letter. In fact, spreading negative comments or gossip about coworkers can damage your professional image and make it seem like you’re not a good teammate — something that future recruiters may look into. 

Coworkers can serve as lifelines as well, sharing possible job opportunities and sending references. If you damage your relationships with coworkers, you may fracture your professional network and forgo chances to learn about other jobs and resources through these connections.

Inappropriate Language

Even if your tone is positive, slipping in inappropriate language makes you seem less professional and can distract from the actual letter. Resisting the urge to use colorful language ensures your resignation letter won’t come across the wrong way or elicit strong reactions from your manager and coworkers.

Detailed Reasons for Why You’re Leaving 

Like a job-interview follow-up email , the letter of resignation itself should be something of a formality. You can explain the reasons behind your departure during the resignation meeting and again at the  exit interview . Despite what some advise, the actual letter isn’t really the arena to get into finer details.

If you do feel strongly about including reasons in your letter, keep the terms simple. Mention that you’ve accepted a new position, decided to make a career change or are leaving for personal reasons, as the case may be. But there’s no need to name your new employer, cite the new sector or explain personal issues in the letter.

An Overly Positive or Negative Tone

Choose a more neutral tone instead. This way, your message won’t make you appear eager to leave the company and you can stay on good terms with your manager and coworkers during and after your departure.  

Delivering the Letter of Resignation

Schedule a face-to-face meeting.

It may be obvious, but it’s worth stressing: Request in-person time with your manager, print a hard copy of the resignation letter and deliver the news face to face. No out-of-the-blue emails, no surreptitious letter drop-offs and certainly no ghosting.

“Setting aside time to get [the manager’s] full attention — meeting to make sure you’re actually talking to them, not just kind of doing it in passing — are both really important,” Ilkovich said.

Resigning directly and professionally is partially self-serving — why burn network contacts or potential references? — but it’s also just the courteous thing to do. Wolf recalled the justifiable blowback some companies faced after holding  mass terminations via video calls during the pandemic. Any departure — whether voluntary or involuntary — is sensitive, and should be treated as such by whoever is delivering the news.

“Give the employer the same courtesy you would want,” Wolf said.

Resign Professionally Even If You Work Remotely

Remote work doesn’t have to complicate the process. The etiquette still stands, just digitally.

Again, schedule a meeting time with your manager, block your calendars and deliver the news face-to-face on whichever  video-conferencing app is the company’s default. Even if you’re anxious about meeting, don’t disable the video. Then, send the letter of resignation via email after delivering the news. In short, even in the “new normal,” regular expectations apply.

Make Sure Your Boss Is First to Know

Inform your manager first, not your work friends. Otherwise, the news can spread, potentially sowing resentment.

“It’s important to let the company lead the process of how they want your resignation announced,” Wolf said. “I’ve seen that botched before.”

Sharing news online about a new job opportunity before telling anyone at your company not only hurts your relationship with your manager, but it may also damage your standing in the eyes of your future company.  

“Make sure all the key people know what’s happening within your organization before talking about it online,” Ilkovich said. “Also, understand what your new employer is comfortable with you saying. Yes, it’s your news, but you do want to be conscious that there may be some guidelines.”

Know Before You Go

Before handing over the letter, be certain you haven’t forgotten about any  contractual agreements that might preclude your next employment options. That includes agreements like non-compete and non-solicitation clauses — “things that you may not have thought about for years and years, because you haven’t read it since you started,” Ilkovich said.

Letter of Resignation Examples and Templates

Boilerplate language won’t capture the individual nuance you’ll want to bring to your letter of resignation. For example, you might want to further emphasize your sense of  gratitude or acknowledge the depth of  personal relationships you’ve built, especially if resigning from a longtime employer, in a way that non-personalized templates won’t do justice. But the five examples below should nonetheless help you get started.

Example 1: Resignation Letter With Two Weeks’ Notice

[Date] [Your Name] [Your Phone Number] [Your Email]

Dear [Name],

I’m writing to inform you that I have decided to resign from my position as [role]. My last day will be [two weeks from day of notice].

This was not a decision I made lightly. My time at [company] has been professionally and personally fulfilling. The support and encouragement I’ve received from you, our team and the company as a whole has been extraordinarily valuable. Please know that I am grateful for the opportunity you provided and the chance to gain experience and hone new skills under your direction.

I will, of course, use my remaining time to help with the transition as best I can. I will document and share the status of my projects and, if desired, assist in the search for a replacement.

[Signature here] [Name]  

Example 2: Resignation Letter With Fewer Than Two Weeks’ Notice  

Hello [Name],

Please accept this letter as notice of my resignation. My last day of employment will be [date].

I know it is customary to provide two weeks’ notice, and I sincerely apologize for any problems that my short notice might cause. Know that if there were any way I could have avoided it, I would have done so. Unfortunately, my new employer needs me to begin right away, and I could not negotiate a different start date. [If you have a different reason for the short notice, explain.]

I will always appreciate my time here, and I am truly grateful for the professional guidance you provided. I gained invaluable experience and grew much as a [role/position] during my time at [company]. Thank you so much for the opportunity.

Since my time remaining is short, I know that the transition may be more difficult than usual. Know that I will do all I can to thoroughly document the status of ongoing projects and help tie up any other loose ends.

Example 3: Short Resignation Letter Template

This letter is to notify you that I am resigning from my position as [title] at [company]. My last day will be [two weeks from date of letter].

It has been a pleasure working with and learning from you over the past [X years or months]. I wish you and [company] all the best going forward. Thank you so much for the opportunity.

In my time remaining, I’ll be happy to help with the transition in any way that I can.

Thanks again,

Example 4: Resignation Letter With Reason for Leaving

I’m writing to let you know that I’ve chosen to resign from my position as [position]. My last day at [company] will be [date].

I am resigning because I have decided to accept a new position. I believe the new role provides an excellent path for how I’d most like to steer my professional growth. [ OR I have decided to pursue a career change and am applying for jobs in the X industry/going to school for Y field of study. OR I have decided to resign from my current role due to personal reasons.]

This was a difficult decision. I very much enjoyed my time here and am grateful for all I learned. The experience and knowledge I’ve accrued has been invaluable. Thank you so much for the opportunity.

I will of course do all I can to facilitate a smooth transition. Please do not hesitate to let me know how I can best assist with next steps.

All the best,

Example 5: Resignation Letter Acknowledging Non-Compete Clauses

Dear, [Name],

Of course, I don’t make this decision lightly. I have treasured my time at [company name], gained great experience in [field/role] and was allowed to grow and develop professionally. Thank you sincerely for what has been a wonderful opportunity.

As I write the next chapter in my career, I have been careful to honor the terms of my non-compete clause. Know that I have and will continue to abide by the details of our contract.

I will be happy to use my remaining time to help facilitate a smooth transition. I can document the status of all my projects and, if you like, assist in the search for new candidates and help train a replacement — whatever I can do to help with the transition.

[Signature] [Name]​

Frequently Asked Questions

How do i write a simple resignation letter.

A simple resignation letter should include the date, your contact info, note of address, a notice of resignation, an expression of gratitude, a note about the transition and a closing and signature.

What should I say in a resignation letter?

In a resignation letter, it’s best practice to thank your manager for your time at the company, provide a date for your last day and offer to aid in making your transition as smooth as possible. Depending on how close your work relationships are, you may also leave your personal contact information for your manager and coworkers to reach you.

Is it okay to resign effective immediately?

Resigning effective immediately is only acceptable in situations where the employee has no other choice (i.e., an employee’s future company demands an immediate start date). In such cases, employees can apologize for the short notice and offer a brief explanation. Otherwise, the expectation is that an employee gives at least a two weeks’ notice prior to leaving.

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Published: May 29, 2024

Even though millions quit their jobs every month, I understand that telling your boss that you're leaving the company is never an easy conversation.

A respectful resignation letter can mean the difference between an awkward goodbye and a chance for a long-term professional connection.

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But how do you write a good resignation letter? What should you include and exclude? I created this guide just for you. Let's dive in.

Table of Contents

What is a resignation letter?

How to write a professional resignation letter, resignation letter format, what do i include in a professional resignation letter, what not to include in a resignation letter, resignation letter examples, free professional resignation letter templates, job resignation letter templates, professional resignation letter samples.

A resignation letter is a formal document that lets your employer know that you are resigning from your position. It can be submitted either by email or printed letter.

It lets you officially announce your departure from the company and offers essential housekeeping information, like your last day and other details about your exit. Ideally, you'll submit your resignation letter at least two weeks before leaving the company.

An effective one helps you ensure a positive conversation with your boss and a smooth transition to your next journey.

5 Free Resignation Letter Templates

Resign with grace and formality with these five templates.

• General Resignation
• Taking a New Opportunity
• Formal Resignation

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Your resignation letter should be brief and only include relevant and helpful information. Don't focus on the advantages of your next role. Instead, take the time to reflect on any appreciation you feel for the company you're leaving behind.

My colleague, Alana Chinn , shared her thoughts on how to approach a resignation letter. "Your resignation letter should effectively convey your appreciation and professionalism," says Chinn.

She continues, "I like to start the resignation process with a face-to-face conversation. That way, I can keep the actual letter brief and only focus on the relevant details — like the date of my last day and my exit plan. My ultimate goal is to create a smooth and amicable transition for everyone involved."

With this in mind, here's the ideal resignation letter format.

The letter should be detailed but brief. Inform your manager of your decision, but keep it professional if the reasons are less positive.

The format of a resignation letter typically goes as follows:

Date and Salutation

Your letter should start with the date along with a formal salutation to your manager. Nothing too complicated here — you simply want to provide a filing date for HR, and to greet your manager courteously.

Although this step is simple, it effectively sets the tone for a professional and respectful letter, which is what you always want in your resignation.

A Statement of Resignation

Use the opening paragraph to state what role you're leaving, and when. This is known as a statement of resignation.

Like the greeting, it doesn't have to be complicated at all. It's simply meant to provide your employer with the necessary information surrounding your departure.

No need to gush, like in this example: "I'm so sorry, but I'm resigning from the position of [job title] in two weeks, although it's been a true pleasure working with you all. I know this is the worst, but I promise, I wouldn't if I didn't have to."

You can be corporate and cold here. Leave the emotions for when it's time to talk face-to-face with your manager.

Example: I would like to inform you that I am resigning from my position as [Position Name] for [Company Name], effective [Date].

Don't forget your date of leaving — the more exact, the better, because that gives your employer a timeline to work with. They can start planning for your departure by locating a replacement, for instance.

Body Paragraph

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You should use the body paragraph (singular! Not plural. We want the letter to stay short) to express gratitude for your time at the company, as well as share your exit plan.

I highly recommend lingering on your gratitude. Take the opportunity to reflect on your time at the company and express your appreciation for your experiences. Highlight any professional development or growth you achieved while there.

Even if you have negative reasons for leaving, be as specific and genuine as you can. I'm sure you can find at least one good thing about the job.

For example, you can thank them for the valuable training, supportive team environment, or work experience.

As for the exit plan, focus on making the transition easier. It's less about you leaving and more about what happens after you leave.

Offer to train your replacement and ensure that all your responsibilities are properly handed over. You can even outline your projects and tasks so your successor has an easier time picking up the slack.

Closing Paragraph

Although optional, you can use the closing paragraph to list your contact information. I specially recommend it if you plan to use your former manager as a reference.

Thank them for the opportunity to work at the company and express your interest in staying in touch. Provide your email address or phone number, then sign your name.

• Statement of Resignation and End Date
• Transition Details
• Personal Contact Information

Writing a professional resignation letter starts with understanding each of its components.

Short Resignation Letter Example

My observations: This output is short and sweet. If you've already discussed your resignation with your employer, I think this letter is a great way to put it in writing as a formality. However, if this is your only method of communicating your departure, you might want to consider adding more detail.

Simple Resignation Letter Example

My observations: This letter is very similar to the short resignation letter example, but I prefer this template over the other. It's simple, but it goes a step further by including a formal thank you to the employer. It also provides more detail about how the employee plans to address outstanding projects before their last day.

Formal Resignation Letter Example

My observations: I like how this letter states that this is a formal notice in line with the terms of the employment contract. It's very similar to the email resignation letter example, so I'd still recommend tailoring the language to be more specific to your role and your experience with the company.

Download the Templates Now

Below are a few of my favorite resignation letter templates to help you facilitate a graceful departure from your current role.

1. General Resignation Letter Template

What I like: If you're interested in sharing details about the next steps in your career, this is a great template to use. It also gives you the opportunity to reflect on your experience and accomplishments at the company with gratitude.

3. Reason for Leaving Resignation Letter Template

What I like: This resignation letter template gives you the space to explain your reason for departure, should you choose to do so. However, it's still a simple and concise way to let your current company know you're planning to move on.

Sometimes the nature of your position merits a more specific letter of resignation when you leave. Below are a couple of templates for these more dynamic roles.

1. Contractor Resignation Letter Template

If you work freelance, you might need to adjust the focus of your resignation letter to address your final assignments and exactly how you'll be parting ways with your client.

This includes your current duties, tasks you won't complete, and how you'll accept your final payment.

Dear Mr. Shun,

I am writing to inform you of my resignation as Staff Nurse at Easy Days Nursing Home, effective two weeks from today. My last day of work will be March 28, 2020.

Working at Easy Days has been a rewarding experience, and I have enjoyed my time working with you. I learned a great deal about working successfully with a team. It was an honor to work with such dedicated staff who are committed to making Easy Days a place to receive compassionate care. I feel that I have made some lifelong friends here. I thank you for the training and opportunity to grow with you in my nursing career. I wish all the residents and staff good luck in the future.

My decision to leave was difficult, but I have decided to accept a part-time position nearer to my home due to my family commitments.

If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have any questions. My email address is [email protected], and my cell phone number is 442-331-1123.

Respectfully yours, Sally Smith, RN

With the above templates in mind, let's look at a few sample resignation letters for different positions, each taking a slightly different but amicable tone to their resignations.

1. Gracious Resignation Letter Sample

You can share why you're quitting if they aren't work-related reasons. The reasons should be positive or neutral.

Its tone is thankful that the employer took a chance on you. Most offer an extended hand to train the incoming person. The letter includes a notice of resignation at least two weeks in advance.

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How to Write a Professional Resignation Letter (& Templates)

Learn what a professional resignation letter is, the components of an effective resignation letter, and templates for every job situation.

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So, you’ve decided to move on to a new job and now have to tell your current employer. Read our comprehensive guide to how to say “I quit” with a professional and polite letter of resignation, including sample resignation letters you can use, whatever your position is within the company.

What is a Resignation Letter?

A professional resignation letter is an official document that an employee sends to management, the human resources department (HR), and their boss to provide formal notification about quitting a job. Generally, the letter is sent after a meeting with a supervisor or manager in which the employee resigns and discusses the fact they’re leaving and a transition plan. However, it can also be sent in lieu of a meeting to announce a resignation.

It can be challenging to deliver bad news. Learn skills and steps with Managing Up: What to do When Your Boss is in a Bad Mood .

3 Steps of a Professional Resignation Letter

A professional letter of resignation includes three components: your departure details, gratitude for the experience, and remarks about the transition process. In the United States, managers typically give 4-6 weeks’ notice as a professional courtesy, while two weeks’ notice is standard for other employees. This can vary in other countries, so it’s best to research before deciding when to resign.

Let’s dive into the steps of a professional resignation letter! And, of course, you can copy and paste our template below.

Step 1: Get to the point

The letter should start with a greeting using the manager’s name followed by a simple paragraph about when your last day will be and any relevant details. Providing a notice letter ensures you and the company are on the same page.

Here are some sample phrases to consider:

• I am resigning from my [position] with [company] effective [date]. 
• Please accept this letter as my formal resignation from [company]. My last day of work will be [date].

Step 2: Express Gratitude

If possible, you want to express gratitude. Skip this step if it has not been a good relationship. Between the time you give notice and your last day, you want to try to leave on good terms with the employer and your colleagues. It’s always a good idea to leave on a high note, regardless of your deeper feelings about the company. Don’t say anything negative.

In your letter, it’s appropriate to add a paragraph remarking on the positive experiences you have had, the skills you developed, or the growth opportunities.

Here are a few examples:

• Over the years, I’ve learned so much about this industry and the needs of our customers. It’s been a privilege to be part of the process of serving them through [company’s] products.  
• I want to express my gratitude for the opportunity to work with such a skilled and diverse team. I will take the lessons I learned with me throughout my career.
• Thank you for allowing me to serve as the [title] for the last [years]. I appreciate the trust and confidence you placed in me during this time. It was my privilege to grow the team to the place it is today, and I look forward to seeing it grow even further with my replacement.

Step 3: Offer support

Acknowledge the impact your vacancy may have on the company, and they will appreciate your offer of support.  

• I know transitions are challenging, and I am happy to do what I can to support the team.
• Please let me know when you’d like to review my current workload so I can help transition the projects to other team members or get other staff up to speed.
• Please let me know how I can support a smooth transition over the next few weeks.

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Do’s and Don’ts of Professional Resignation Letters

Finding a new job and leaving an existing one can be arduous and challenging. But don’t throw away the good work you’ve done by making these mistakes.

• Prepare your letter before meeting with your boss. Check your grammar and spelling to ensure it is correct.
• Remain professional and courteous in your communication. A resignation letter is part of your employee file, and its contents can affect what current and future employers think of you. 
• Give your supervisor a hard copy of the letter when you meet to deliver the news that you are leaving. This sets the tone for a respectful and courteous transition.
• Send the letter to whatever person or department, like Human Resources, who handles personnel matters as soon as you have had the conversation with your boss or supervisor.

Enjoy some of the funniest movie-quitting scenes to see what not to do! 

• Be negative. It will only reflect poorly on you and is not the impression you want to leave with. Maintaining a good reputation is essential. The professional world is small, and you never know when you’ll need a letter of reference.
• Use the letter to air your grievances. This document is an official record that closes your employee file. If you have constructive feedback on the company, save it for the exit interview .
• Feel the need to include why you are leaving in this letter. Keep it professional and positive, and leave out personal details. If you need to share the reason for your departure, use the meeting with your manager to explain what you are looking forward to rather than sharing why you’re leaving. 
• Send this letter to anyone before you’ve spoken to your supervisor. It would be poor form not to keep them in the loop. You don’t want to embarrass them or catch them off guard.

Set yourself up for success with a job happiness plan in your new position by reading Be Happy at Work: 10 Science-Baked Ways You Can Be Happier .

Resignation Letter Templates For Every Situation

Sample resignation letter for when you like your boss.

Subject line: Resignation Letter— [Your name] [Position]

Dear [recipient’s name] ,

After much deliberation, I have decided to leave [company] . Please accept this letter as my formal resignation as of [effective date].  

I have really enjoyed working with you over the past [# of years] at [company] . I would like to thank you for believing in me, providing growth opportunities, and sharing your deep knowledge of the industry. I am a better human and employee because of my relationship with you. 

I understand that transitions are challenging, and my goal is to help set the team and my replacement up for success. Please reach out about how I can best support these efforts.  

[Your name]

Sample resignation letter for when you don’t like your boss

I am writing to notify [company name] of my resignation from the position of [job title] . I am providing two weeks’ notice, and my last day will be [date] .

Thank you for the time and opportunity to work at [company name] . I learned a lot about myself and my preferred work environment through this experience. 

Please let me know how I can support a smooth transition.

Best regards,

Sample resignation letter when you really like your colleagues

I am writing to inform you of my decision to resign from the position of [job title] with [company name] . I am providing two weeks’ notice, and my last day will be [date] .

This was not an easy decision to make because I sincerely enjoyed working with the [specific team/group] at [company name] . They are collaborative, helpful, and fun, making coming to the office truly enjoyable. I particularly appreciated the support they offered when [describe a situation] . I also value the training and knowledge I gained over the past [years] . 

I want to help with the transition, including training other team members and wrapping up my projects. If I can be of any further assistance during this time, please let me know.

[Your name] 

Sample resignation letter for providing a longer notice

Subject line: [Your name] —Resignation

I am writing to give you my formal notice that I am resigning from [company] . I understand that transitioning a new person to the role of [job title] will take some time, and I would like to provide as much notice as possible.  

During my [# of years] at [company], I have enjoyed [insert a few key projects]. Thank you for all your guidance and support during my employment.

Please let me know if you’d like to discuss the projects in my workload. I am happy to support the transition in any way I can.

[Your Name]

Sample resignation letter for when you are open to returning to the company

I am writing to inform you that I am resigning from [company] effective [date] , and this is my [number] weeks’ notice.

[Company name] has given me valuable skills and opportunities, and I’m grateful I had the opportunity to work with this team in this environment. The culture [company name] offers is truly unique and inspiring, and I’d love to stay in touch about future job opportunities.

Finally, I recognize that transition can be disruptive. Please know you have my support in making the transition as seamless as possible. 

Sample resignation letter for when you have a contract

I am writing to formally notify you of my resignation from the position of [job title] with [company name] . In accordance with my contract, my final day will be [date].

I want to thank the team at [company] for the opportunities I have been afforded. During my [years] of service, I have appreciated the client-centered approach and the commitment to producing excellent work.

I am fully committed to providing assistance to facilitate a smooth transition between now and [end date] . 

Sample resignation letter for when you are retiring

It is with mixed feelings that I am writing to formally give my resignation from [company] as [position] .

I have spent the majority of my career with [company] , and it’s been quite a journey. I’ve thoroughly enjoyed coming to work to solve real problems with this incredible team. Our team and our commitment to purposeful work have made this feel more like a passion project.

We’ve been through our challenges, but I never questioned the integrity of our leaders or the careful thought process that drove each decision. I always knew that the health and success of our customers were at the forefront.

I want to thank everyone for the memories and opportunities I have enjoyed. Some of the highlights include: [list several experiences] .

The fond memories of our time together will follow me into my retirement as I [insert future activities] . Until then, I am fully committed to assisting in the hiring of and transition to a new [position] .

Good to Know:

A retirement letter is slightly different from a typical resignation for several reasons. Depending on the company policy and the position held, the organization may request a longer notice. Some retirements also include a provision for overlap and training with the new employee.

Second, it’s often true the retiree has spent a fair amount of time in the organization, and the company is happy to celebrate the accomplishments and contributions over that time.

Third, people who have been with companies for a long time have developed close relationships with coworkers who may be considered family. It makes sense to let colleagues know more about the plans for the future.

Key Takeaways to Mastering the Resignation Letter

• Communicate. Whether you’re a CEO reporting to a Board of Directors or a barista, it’s always a good idea to put your resignation in writing. It gives the organization formal notice of your intent to leave and allows them to start the process of finding your replacement.
• Stay neutral. Set aside any negative feelings and focus on the intent–to communicate the details of your last day.
• Submit a paper letter. When you meet with your direct supervisor, it’s preferable to provide a hard copy of your resignation letter, if possible. If you cannot meet in person, then it’s appropriate to follow up on the meeting with a PDF attached to an email.
• Give two weeks’ notice. Don’t leave without giving the employer two weeks’ notice of your last day on the job. It is considerate and the standard for all industries to have at least two weeks to start their process to replace you.
• Be formal. Even if the company culture is casual, this is one time it’s good to be more formal. Use an official business letter format with the date, address block, salutation, body, and closing.

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How To Write A Great Resignation Letter [10+ Samples & Templates]

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You’ve finally decided to take the plunge and resign from your current job. Congrats!

I hope you landed an awesome new opportunity that's going to catapult your career. Or that you're moving across the country (or the world!) for a change of pace. Or maybe you just need a break from the chaos of the professional world!

Whatever your reason, resigning the right way will help you keep your reputation intact and all of your doors open down the road. There's no better way to do that than via a sit down conversation with your boss and a formal resignation letter.

While it doesn’t have to be long or complex, your resignation letter is more important than you might think. It covers you legally, it's an act of respect, and your supervisor might even reference it if they need to craft a recommendation for you. Learning how to resign gracefully is a skill that will pay major dividends throughout your career.

In this post, we'll cover:

• Why Do You Need To Write A Resignation Letter?
• How To Write A Resignation Letter: The Essential Aspects Of A Formal Resignation Letter
• How To Resign From A Job (And Leave On Good Terms!)
• How You Should Deliver Your Resignation Letter (Hand-Written Note, Email, etc.)

The Best Resignation Letter Template (Copy & Paste!)

Best resignation letter examples for specific scenarios.

• Final Tips For Resigining A Job Without Burning Bridges

Finally, I’ll give you five templates you can use to draft your own resignation letter, as well as several examples of letters you might use to resign in specific scenarios.

Why Do You Need to Write a Resignation Letter?

A resignation letter serves several key purposes, both professional and personal.

It serves as you r official notice that you’ll be leaving the company. Many HR policies require a formal resignation letter, whether printed or by email, as part of your contract. Even if they don't, sending something in writing covers your butt legally in case anything crazy goes down.

Having your resignation helps make sure there's no confusion or verbal back-and-forth. A good resignation letter is clear-cut and leaves no room for miscommunication about if, when, and how you’ll be leaving.

Sending a resignation letter also allows your company to make plans for your transition out of the firm. They need to find and train your backfill, shift your projects to other team members, adjust any long-term plans, and a whole lot more.

Sending a resignation letter is just a common courtesy. You don't want to burn any bridges with your employer. Being polite and mapping out a plan will help smooth over any awkwardness during your last few weeks at work.

On top of that, it gives your employer enough time to prepare for life without you so that they aren’t scrambling to find an urgent replacement or pick up the slack on your projects.

Your resignation letter is a chance for you to exit your position without burning any bridges.  By thanking your employer for the chance to work with your team, giving ample notice for the department to adjust to your departure, and engaging your supervisor as a professional until the very end, you’ll leave a good impression on the people you’ve worked with and keep the door open for future opportunities.

You never know when a former colleague might end up being a future interviewer or referral!

Most industries are small worlds — it’s important to maintain those positive relationships as you progress in your career. Your resignation letter gives you the perfect opportunity to do just that.

How To Write A Resignation Letter: The Essential Aspects of a Formal Resignation Letter

Your typical resignation letter is short, sweet, and to the point. It usually includes three basic elements:

• An official notification of the fact that you’ll be leaving and when
• A thank-you note to your supervisor and/or the company in general for the opportunity to hold your current position
• A sign-off  including any essential notes about your upcoming transition out of the company. In some cases, the resignation letter might also include your reason(s) for leaving, if relevant and shareable.

Resignation Letter Template: What A Great Resignation Letter Looks Like

In case you're wondering, this is what a good resignation letter looks like:

We'll do a quick rundown of each here and then dive deeper in a minute.

#1 How To Start A Resignation Letter: State The Fact

Your resignation letter should start with a simple, straightforward statement about the fact that you're heading out along with your final day at the office.

#2 Show Gratitude

Next, you want to show gratitude for everything your company has offered you. If you are either writing a resignatino letter for a job you love or a job you hate, you should always show appreciation. Regardless of your reasons for leaving , you've probably learned a lot (good or bad) and added a few accomplishments to your resume.

#3 Bring In Examples Of What You Appreciated Most

You can wrap up this section with a few specific examples of what you appreciated most, how you’ve grown professionally, and what you’ll be taking with you into your future.

#4 How To End A Resignation Letter: Wrap Up With A Plan

Finally, your resignation letter should end with a plan to transition your projects over the next few weeks. Showing the company that you're not leaving them high and dry and will work to make sure things are smooth goes a long way, and it keeps a door open. If it's attractive and plausible, you could also include an offer to keep working as a freelancer/consultant depending on your role and the company's needs.

If you're looking for some side income or potentially making the jump to start your own business, this could be a great option to keep in mind.

Pro Tip: Keep Your Resignation Letter Professional & Positive

In most cases, people are looking to leave their companies as an escape. Things took a turn for the worse or didn't meet expectations from the start.

With that said, your resignation letter isn’t the place to express your complaints about the company or your supervisor.

While your concerns may be valid, your resignation letter is an official document that's going to be on the company's records for years to come. Every new employer you have might be giving them a call to validate your references and you don't want anyone digging up dirt when you're so close to landing that next opportunity.

Unlike a private HR matter, there’s no legal or professional expectation of complete privacy when it comes to your resignation letter. Make sure that the content is free of anything personal or sensitive. If you have major concerns, it's better to address them directly with HR or just forget about them and focus on what the future has to offer.

How to Resign From A Job (And Leave On Good Terms!)

You've probably heard that first impressions are lasting, right? Well, final impressions are just as important!

Your resignation letter is a huge part of how you’ll be remembered by your employer and your ability to maintain those professional relationships — which matter more than you might think , by the way! In fact, take a look at the statistics below:

Let's dive deeper into the components that make up an awesome resignation letter. Here are 4 tips to keep in mind.

Tip #1: Address This Person As You Normally Would

I see a lot of resignation letter templates that start with “Dear Mrs. So & So.” In most cases, you're going to be sending this letter to someone you know and have been working with.

When addressing your letter, introduce the person as you would in any other email. So if you normally email them and say “Hi John,” then start your resignation letter the same way. If your normal intro is “Hi Mr. [Last Name]” then use that.

There's nothing impolite or informal about using someone's first name in an email. If you already have a relationship with them, or you're a seasoned employee, it would almost be weird not to.

Tip #2: Thank Your Employer

I hope your reason for leaving is because you landed an amazing opportunity or you're finally starting that business! But sometimes our reasons aren't so positive — maybe you're escaping an awful boss or a position that limited your growth.

Either way, your resignation letter should express gratitude and appreciation. There's a positive to be found in every job, and your goal is to focus on it.

Thank your current manager and any other relevant colleagues for the opportunity to create and collaborate at your company. It’s also a good idea to provide at least one specific example of an experience that you’ll be taking from the current position into your next one, such as industry knowledge, positive memories of your coworkers, or the growth of your skills in a particular area.

Tip #3: Outline Your Plan For Transitioning Work

When an employee decides to resign, the first thing that pops into their manager's head is, “Oh no, how are we going to avoid losing momentum?”

Your resignation letter is the perfect opportunity to address that fear and take a big step towards leaving on great terms. It shows that you're not going to leave them high and dry and that you care about the future success of the team.

Your manager is probably going to be the person who outlines and finalizes the plan, all you need to do is let them know that you're willing to work with them and you're free to set up transition meetings with the person taking over your projects.

You can simply say, “I'm happy to work with you on a transition plan to help make things seamless. I've also freed up my calendar for meetings with anyone who will be taking over my projects.”

Tip #4: Leave The Door Open To Continue Your Professional Relationship

You never know when a former colleague will turn out to be a future interviewer or a potential referral at your dream job.

Your resignation letter should serve as more of a “goodbye for now,” rather than an end to the relationship with your colleagues.

You'll definitely want to be honest and clear about your resignation plans, but you should make an effort to ensure that your resignation letter mentions the possibility of working together again.

This is where the tone of your letter plays a critical role. If you focus on the positives, express gratitude for your growth, and make it clear that you're happy to put in the work to ensure a smooth transition, you should be in a great place to pick up the relationship again in the future!

How You Should Deliver Your Resignation Letter? (Hand-Written Note, Email, Etc.)

Should your resignation letter be a handwritten note or should you shoot your manager an email?

Traditionally, resignation letters were delivered as a physical, in-person copy. Ink on paper. But times have changed and the preferable way to communicate your resignations is through a resignation letter email.

First, you want to look at your employment contract to make sure there aren't any funky stipulations about a printed and signed resignation letter. Above all, you want to follow the process outlined in that contract because that is the legal language both parties must abide by.

If you have a choice, I always recommend starting by having an in-person conversation with your manager. Sharing this kind of news via email is like breaking up with your boyfriend via text — not great.

Once you've had the talk face-to-face, send your manager an email using one of the templates below. After you've sent it, make sure to forward a copy to one of your personal emails so you can keep it for your records.

While you hope that things go smoothly, you never know how companies and managers will react, so you want to be prepared for anything. Email creates a nice paper trail that can't be edited or doctored if push comes to shove.

Now that you understand the purpose and basic outline of a typical resignation letter, let’s walk through a framework you can follow to craft your own.

First, we’ll go through an example step-by-step, breaking down each section and giving suggestions for what to include and how to word it.

Don't just copy and paste this example though! Use it as a starting point to express what you feel is appropriate given the amount of time you’ve spent in your current position, your accomplishments, and the nature of your resignation.

Part 1 – The Opening

The beginning of your resignation letter should open with a salutation, followed by a notice of your resignation and the date you plan to leave. Again, you can address this person the way you'd normally address them if you had to send an email to them on any given day:

“Hi Kate, I’m writing to notify you that I will be resigning from my current role as the Assistant Director of Digital Marketing at MarketTrends, effective April 15th, 2024.”

Another example of appropriate wording is as follows:

“Dear Jared, Please accept my notice of resignation from Tech College as the Associate Dean of Students. My last day at Tech College will be May 2, 2024.”

Both examples are simple, clear, and straight to the point.

There’s a wide array of possible tones to keep in mind here, ranging from business casual to highly formal. Like your salutation, the tone you choose to adopt in your resignation letter should reflect the usual tone of your company’s internal communications. Every team is different, so use your best judgment to decide how you wish to come across. If you’re not sure, short, sweet, and semi-formal is best.

Part 2 – The Expression of Gratitude / Thank You

Next, start a new paragraph to express your gratitude for the opportunity to work at your current company. You can mention whatever you feel is most relevant here:

• The amount of time you’ve spent in your current role
• Major projects you've worked on
• Guidance you received from a respected mentor or boss
• Relationships you cultivated along the way
• The skills/experience you consider to be the most valuable

The main point is to acknowledge the good things that came from working in your role (even if you can't wait to get the hell out of there!).

Here’s an example of what this section might look like:

“I’m really grateful for the past six years at TechVista You've been a fantastic mentor and you've helped me grow as a marketing professional and as a person. You challenged me to take on new projects and step outside of my comfort zone which is something I'll carry with me throughout my career.”

You can be effusive if you have a strong relationship and want to recognize that. If you're just ready to call it quits, you can be a bit more short and to the point. For example:

“Thank you for the opportunity to serve as part of the digital marketing team at Insights for the past three years. I will carry the valuable knowledge I gained about the landscape of digital advertising into all of my future professional endeavors.”

Part 3 – Closing, Transitions, & The Future

Your closing paragraph should focus on two things:

• Your plan to transition your projects and work
• Your desire to keep the door open for a relationship down the road

As we mentioned before, you want to let your manager know that you're ready and willing to make the transition as smooth as possible. You're available to train your backfill, to give people a download on your work/projects, and you're happy to collaborate with your manager to come up with that plan.

Next, before you sign off , you want to mention that you're always open to relationships or partnerships down the road. Here’s one example of a solid closing:

“In terms of transitions, I'm happy to help you come up with a plan. I want to ensure things are smooth and the team has everything they need to be successful after my departure. Thank you again and wishing you all a ton of success. I hope we have another opportunity to work together in the future! Best, [Your Name]”

Every resignation scenario is different, so every resignation letter can be tweaked to reflect your unique circumstances.

Now that you’ve seen a step-by-step template of a resignation letter, let’s get into a few specific examples that could come in handy if you find yourself in an out-of-the-ordinary situation.

The Bare-Bones Resignation Letter Example

Let’s start with an example of a basic resignation letter without any special circumstances. Below is an example of a formal, hard-copy resignation letter that would be printed out and delivered in person:

May 3, 2024 Keisha Smith Marketing Director BlueTech 444 Downtown Ave. New York, NY 11111 Dear Keisha, I am writing to let you know that, as of June 1st, 2024, I will be resigning from my role as Social Media Manager for BlueTech. I want to personally thank you for the opportunity to spend two years on the social media team at BlueTech. Under your mentorship, I have learned a great deal about social media management and digital marketing as a whole. I'm deeply grateful for this experience, I know these skills will serve me throughout my professional career. It's my goal to ensure that the transition of my work is smooth and the team doesn't lose momentum. I would be happy to sit down and discuss a transition plan with you. I've also freed up my calendar for sessions to train the people taking on my projects. Thank you again for the opportunity to work on your team, I'm wishing you all a ton of success. I hope we get the chance to collaborate again in the future. Sincerely, [Hand-written signature] [Your name]

If you were sending that same letter as an email, you can copy/paste the entire body text. Just make sure to remove the date and address header, then swap in a subject line that says  [Your Name] Resignation .

Again, be sure to check your HR documents and employment contract for instructions on what format you need to use and whom you to send a resignation email.

Resignation Letter Example For When You’re Leaving Your Job for Another Opportunity

If you’re leaving your job for a better opportunity, feel free to disclose that if you feel comfortable. Remember that growth is a natural part of every career, and an entry-level- or mid-level job can often serve as a pathway to bigger and better opportunities. Great managers know this and will likely be supportive.

Here’s an example of a resignation letter template you can use when you're on your way to bigger and better things:

Hi Sam, Please accept this letter as notification of my resignation from my position as Financial Analyst at Grow Fund. My last day will be Friday April 3, 2024. I’ve grown both personally and professionally during my time at Grow Fund. I especially appreciated the opportunity to lean in and help perform the analysis for the Genesis deal. That experience is something I'll take with me for the rest of my career and I'm very grateful for that. I’ve accepted a position as the Associate Director at another company, starting in May of this year. This opportunity gives me the chance to take on new challenges and, thanks to your mentorship, I know I'm prepared to take the step up. I’m proud to have been a part of the capable team at Grow Fund, and I hope to continue our professional relationship in some capacity in the future. Please let me know if I can be of any assistance during the upcoming transition. I look forward to watching Grow Fund’s continued success. Best, [Your name]

Resignation Letter Example For When You Need To Leave For Family Or Medical Reasons

If you need to leave your job for family or medical reasons, it’s often helpful to point that out, because it can help your supervisor understand that you might not be as available for help with the transition to your replacement.

That said, you absolutely do NOT owe your company any information about your personal health or family situation. A brief, general mention of the situation is sufficient.

Dear Claire, I am writing to let you know that I will be leaving my current position at CrossPay on September 8, 2024. Unfortunately, we got a diagnosis in the family that will require more constant care and I won't be able to meet those needs and the expectations of my full time role here. This is not an easy decision, I absolutely love working at CrossPay. You have been an amazing mentor, leader, and friend. I’m deeply grateful for the time I’ve gotten to spend here. Thank you for your understanding of my family’s needs during this difficult time. If you're open to it, I would love to find a way to continue working together when things are in a better place. Sincerely, [Your Name]

Resignation Letter Example For Personal Reasons

There are plenty of personal reasons that might make you need to resign from a job: a career break, going back to school, focusing on your family…

Whatever the reason is, you decide how much information you want to share. If you are not comfortable disclosing too many details, a general mention will suffice.

Dear Amanda, I am writing to let you know that, after much consideration, I have decided to resign from my position as Account Manager at Factor, with my last working day being May 15th, 2024. This is not an easy decision, but due to personal reasons that require my full attention at this time, I believe this is the best choice for both me and my family. I want to thank you for the opportunity at Factor. Your mentorship was essential for my professional development over these past two years. I want to let you know that I am commited to ensuring a smooth transition and am willing to assist in finding and training my replacement. Thank you once again and please feel free to book some time on my calendar so we can align further details. Yours Truly, [Your Name]

Resignation Letter Example For Relocation

So you and your family decided to move to another city or state — heck, maybe even another country!

First of all: congrats! Your resignation letter can express enthusiasm and, also, commitment to help in this transition while you haven't started packing yet.

Dear Ryan, I am writing to let you know that I will be resigning from my role as a Business Analyst at GetBit, with my last working day being on April 5th, 2024. This decision comes as my family and I are relocating to another state — an exciting, yet challenging new chapter in our lives! I want to deeply thank you for the opportunity to work at GetBit. Your guidance and mentorship have helped me evolve professionally and personally. Please rest assured that I am committed to making this transition as smooth as possible and will be re-assigning my current projects to the team until you find a replacement. Please feel free to book some time on my calendar in case you have any questions. Best wishes, [Your name]

Resignation Letter Example For When You Need to Leave Immediately

Typically, the professional standard for notice is a minimum of two weeks before you leave a company.

However, sometimes an emergency, immediate opportunity, or extenuating circumstances makes that impossible. In that case, your resignation letter should reflect the potential inconvenience of your sudden departure and should make an effort to acknowledge that you will be as supportive as you can in the time you have left.

Additionally, it’s best to give a last-minute resignation letter via email, so that the relevant parties can be notified right away. Provide contact information so that your final paycheck and any questions can be forwarded to you as soon as you leave:

Dear Dr. Warren, I am writing to notify you of my resignation from Lumiar School. My last day will be August 3, 2024. I know that this notice is short and I deeply apologize for that. Circumstances beyond my control have made it necessary for me to depart by 8/3 but I tried to extend things as much as possible. I have enjoyed my experience as the Adjunct Professor at Lumiar School and I'm deeply grateful for the opportunity. Again, I apologize for the inconvenience of my sudden departure. The urgency of my resignation does not in any way reflect on the experience I’ve had in my position, which has been positive and fulfilling. Please let me know what I can do between now and the 3rd to make this transition as easy as possible. I have freed up my schedule to make sure I'm available to help in any way. After I leave I can be contacted at [phone number] or if you have any questions or need help. Thank you for understanding, as well as for the opportunity to work with you for the past 3 years. Best, [Your name]

Resignation Letter Example For When You’re Retiring

If you’re finally retiring from your field, congrats! You made it to the promised land.

Your resignation letter can serve as a chance to reflect on what your career at the company has meant to you. A retirement letter is often a bit more heartfelt than other resignation letters and might include an option to help with the transition or recruitment of your replacement if that is of interest to you.

If you still want to stay active and involved, your retirement letter is also a great place to pitch that!

Here’s an example of an effective retirement letter:

Hi David, I am writing to inform you that I will be retiring from Ambar & Co. effective May 2, 2024. My 12 years at Ambar & Co. have been incredible. You don't find many companies who are as employee-focused as Ambar.  Climbing the ladder from Associate, to Sales Manager, to VP has been a pleasure. I have watched the organization grow in profit and reputation, while maintaining the same sense of integrity and commitment to customer service that have always been its foundation. I'm going to miss the teams and people I’ve worked with, but I know that Ambar & Co. is only going to continue to see a ton of success. I will always cherish the relationships and skills I fostered here. During the upcoming transition, let me know how I can assist in finding and training my potential replacement. My personal email is , please don't hesitate to reach out if I can help in any way. Sincerely, [Your name]

Final Tips For Resigning A Job Without Burning Bridges

We've already covered a few reasons why your resignation letter is an important part of leaving your job gracefully, but there are a few other things you can do to make sure that your transition from your current position is as smooth as possible.

The first is making that conscious acknowledgment of the upcoming transition period and offering up your help. Outside of your resignation letter, you should also provide a comprehensive summary of your current duties to your supervisor, with all relevant files, documents, and information attached.

Depending on the level of seniority, you could also suggest which team members might be able to take over each of your ongoing projects based on their responsibilities and skill level. Then you can offer to train them up or, if you have the time, take part in hiring your backfill.

You should also clear out your physical space at work well before you leave, including both your desk or office and computer. Pay particular attention to any files that are sensitive or confidential, as they shouldn’t be floating around the office. Make sure that you leave a “blank slate” behind to make it as easy as possible for your replacement to take over from there.

During your final weeks at work, continue work as usual for the most part, in addition to any transitional tasks that need to be completed. Although it might be tempting to slack off or “check out,” stay as engaged as you always were so you leave the best possible lasting impression on your coworkers and supervisor.

And, of course, follow any additional HR policies about resigning and leaving your company. These might include returning any items your company let you use, such as a laptop, or surrendering logins and passwords.

Finally, remember that the ebb and flow of leaving a position and taking a new one is a normal part of career growth . Any manager you work with has likely encountered it many times in the past. There’s no reason to be nervous or apprehensive about the process as long as you conduct yourself with professionalism and follow the steps outlined above.

Happy resigning and here’s to your promising future!

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Austin Belcak

Austin is the founder of Cultivated Culture where he helps people land jobs without connections, without traditional experience, and without applying online. His strategies have been featured in Forbes, Business Insider, & Fast Company and has helped people just like you land jobs at Google, Facebook, Amazon, Apple, Microsoft, Twitter, & more.

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How to Write a Resignation Letter [5+ Templates]

Quitting a job is never easy.

It’s almost like breaking up with someone - there are plenty of good memories, you learned a lot, but ultimately, it’s time to move on when it’s time to move on. 

Breakups can be messy. They involve a lot of crying and “it’s not you, it’s me”’s.

However, when it’s time for you to quit a job, there is no added emotional hassle (thank god).

Instead, you must write a letter of resignation . And it must be classy and professional, too.

Yes, even if your boss was Satan. Or worse, Michael Scott.

Among other things, you want to make sure you stay friends with your employers after you quit to get those valuable future references .

In this article, we’ll show you: 

1) Why writing a letter of resignation is so important

4) How to structure a formal letter of resignation [with an example]

3) Ready, fill-in-the-blank free samples for:

• Letter of resignation to your supervisor
• Letter of resignation to the board
• Immediate/short notice letter of resignation
• Emailing your letter of resignation

4) How to submit the resignation letter

Why Writing a Letter of Resignation Matters

A resignation letter is a legal document where you announce your intent to leave your current position within a company. It gives your employer formal proof that you want to resign and a traceable record that the conversation happened. 

I’m sure you’ve seen many movies where the protagonist barges in the office of his supervisor and yells: “That’s it, I quit!” Then, everybody claps, as the protagonist takes his wife and kids to live in some sort of ranch or camping in Hawaii or something. 

While that’s going on, all I can think about is: “He’s in so much legal trouble!”

Although that looks pretty cool, in real life, quitting is much less glamorous and I advise you to virtually do the opposite of the cool movie guy. 

You should give at least a two-weeks notice period (for some employers, this can be way longer) when you leave a job and make sure you end things on a good note . 

Let me tell you why:

When you leave a company, you are entitled to certain employment-related benefits , like severance pay, pension benefits, or overtime pay. You can only get them, however, if you hand in your resignation prior to your departure and within the contracted notice period. 

Check your company policy in the employee handbook or your employment contract for the exact benefits and the exact time-frame , because they may vary.

Also, you want to be helpful with the transition of responsibilities and daily duties, so that no information is lost or misinterpreted after you leave. At the end of the day, someone else will take your position: this could be an internal employee or they could hire someone else. 

Whichever the case, your team members need to know your exact duties and responsibilities, so almost no knowledge is lost in the process. The next guy/gal shouldn’t have a hard time figuring out what they’re supposed to do.

Essentially, those two weeks are when you pass the crown and make life easier for the person that will take your job.On top of that, you want to maintain a positive relationship with this employee so that you can use them as a reference in the future.

This might be the only case when still being friends after the “breakup” is okay.

• It’s best to have your resignation letter prepared before you have your cool “I quit” moment. 
• Print it out the day you decide to communicate your resignation to your boss.
• Your two-week countdown starts the moment you hand in the resignation letter.

How to Write a Letter of Resignation [+ Example]

A letter of resignation looks like any other official letter. 

The contents of it are pretty straightforward:

You open with your personal information (name, last name, email, etc.), the date, the manager’s personal information, and a formal greeting. If you forget to date your letter of resignation, all legal benefits of this written record can be open to dispute.

There are three main paragraphs in the body of the letter and each one serves a separate purpose:

• The first one informs the supervisor that you’re resigning. 
• The second expresses gratitude for the experience.
• The third and last paragraph offers your cooperation with the passage of duties & responsibilities.

And then you sign off with a formal greeting.

Here’s what to include in each section of your letter of resignation (with examples):

1) Letterhead: 

• Personal details 
• Manager details

“ Meagan Brown, Sales Manager at ABC Ventures

Senior Sales Manager

ABC Ventures ”

2) Opening greeting

“ Dear John, ”  

3) First paragraph: 

• Express that you’re resigning from your current position
• Mention the date again. 

“ Through this letter, I hereby announce my resignation from the position of Sales Manager for ABC Ventures, effective September 14, 2019. ”

4) Second paragraph:

• Say something nice about your experience in the job or the company. The more of a personal touch you can add, the better the impression you’ll leave.
• Thank your boss and the organization you worked for.

“ It has been a pleasure working with you and the entire ABC Ventures Sales team for the past five years. In my time here, I have grown professionally and made life-long friends. In particular, I would like to thank you for providing me with a rewarding learning experience and a warm working environment during my time at ABC. ”

5) Third paragraph:

• Volunteer to make the transition of responsibilities as smooth and simple as possible
• Offer your help.

“ You have my full commitment and cooperation for a smooth transition of responsibilities. Please let me know how I can be of further assistance. ”

6) Closing salutation, with your typed name and optional signature.

“ Sincerely,

Meagan Brown

[optional signature] ”

Here’s how this resignation letter would look like in its entirety:

You see how short and to the point this example letter is. Anything more than half a page is too much information.

There’s nothing fancy expected from you in a letter of resignation except to be professional . 

You don’t have to explain why you’re leaving or justify your decision. 

Follow this simple structure and you’re good to go!

4+ Resignation Letter Samples You Can Use Right Now

If that wasn’t easy enough, we have created four free, easy to use templates for you. 

Simply fill in the blanks and hand your resignation in.

Feel free to skip through them to see which one applies to you.

Letter of Resignation to Your Supervisor

A letter of resignation to your supervisor or manager looks just like the one Meagan wrote to her boss in the previous section.

Simply fill in the black with your information and hit the Print button.

[YourName] [YourLastname], [YourPosition], [Company]

[The date you are submitting the letter]

[Supervisor Name] [Supervisor Lastname]

[Supervisor Title]

Dear [Supervisor Name or Mr./Mrs. Last Name]*,

Through this letter, I hereby announce my resignation from the position of [Your position] for [Company], effective [Today’s date] 

It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the job]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].

You have my full commitment and cooperation for a smooth transition of responsibilities. Please let me know how I can be of further assistance.

[Your name] [Your last name]

[signature]

*depending on what they preferred to be referred to

Letter of Resignation to the Board

If you have been a member of a board and you answered only to the CEO himself (and other board members), you have to let them know of your departure.

Be professional, open, and give a short, not too in-depth reasoning for your resignation. 

Here’s a good sample you can fill in:

[YourName] [YourLastname], [YourPosition], [Organization]]

[Board Director Name] [Board Director Lastname]

[Organization]

Dear [Board Director Name or Mr./Mrs. Last Name],

Through this letter, I hereby announce my resignation from the position of [Your position on the Board] on the [Organization / Board Name], effective [Today’s date] due to [Short reasoning for why you’re leaving the board]*

It has been a pleasure working with you and the entire [company name] board for the past [timeframe you’ve been a part of the board]. I am proud of all we have accomplished, and I am certain more successes will follow in the future.

Please let me know if I can be of assistance during the transitory period.

[Your Name] [Your last name]

*Examples: 

• A family situation that needs my attention
• An overwhelming amount of responsibilities that need my attention
• Health-related reasons

Immediate/Short Notice Letter of Resignation

In this case, maybe you forgot there was a two-weeks notice. Or maybe, you weren’t aware that the contracted period was longer than you thought, or you just received an urgent offer you just can’t refuse.

And to that we say:

Didn’t you read the beginning of this post? It’s important .

But you might have found yourself in the middle of an unavoidable, unpredictable situation that requires you to quit your job within a shorter time frame.

You still need to write a resignation letter, and we have just the sample for you: 

Through this letter, I hereby announce my resignation from the position of [Your position] for [Company]. My last day of work will be [insert day of departure]. I understand that handing in my resignation to allow for a [contracted period] notice is customary, but due to circumstances not under my control, I have to depart sooner.

It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the jon]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].

You have my full commitment and cooperation for a smooth transition of responsibilities within the timeframe.* 

*If the resignation is immediate and you intend to leave that same day, omit this part, or express that you’ll be able to help remotely instead.

Emailing Your Letter of Resignation

You will usually email your letter of resignation right after you’ve told your boss in person, or, in extreme cases, you’re just breaking it to him for the first time.

In both cases, attach the letter of resignation as a document in the email following one of the samples we provided you with.

Here’s how to write the contents of the email you are attaching the letter of resignation to:

Email subject: Resignation Letter - Your Name & Last Name 

Email contents:

Please find my formal letter of resignation attached to this email.

Let me know how I can be of further help.

Best regards,

Email subject: Resignation - Your Name & Last Name 

Through the contents of this email, I am informing you of my resignation. My last day of work will be [insert day of departure]. I greatly apologize I can’t inform you in person, but it is due to circumstances beyond my control.

How to Submit Your Letter of Resignation

Now that you have your resignation letter ready to go, you’re probably worrying about how your manager is going to take it.

Here’s the thing:

Any good manager will understand that having staff leave is simply part of doing business. 

Yes, you may have a great relationship with your supervisor, and if you go about submitting your resignation in the right way, you can preserve that relationship . 

If you know your manager is very busy or is having a rough day, hold off on your resignation . You want to make sure the situation is appropriate.

Make sure to be considerate and always do it in person .

Never, ever, send an e-mail or hard-copy letter (or God forbid, a text) without verbally notifying them in person first. 

However, circumstances beyond our control may arise where you’d have to quit remotely. This is not a general best practice, but we’ve provided you with a sample above just in case. 

Once you’ve had that conversation, either send your letter to your manager by email (with the current date on it) or print a hard copy for him/her and hand it in when you tell him/her the news.

If you really want to go the extra mile with your professionalism: 

Consider providing more time than the minimum notice period required. 

Giving your manager extra time to make arrangements for a replacement shows courtesy and respect, especially if you are in a senior role.

Be professional, thankful, and humble in person as well. After all, not every breakup has to be painful. 

One last thing:

Try to hide your excitement. No smiling cheek to cheek like you’re about to escape hell, even if that’s the case.

Two more weeks! You can do it!

Key Takeaways

Let’s sum up everything we learned in this post:

• A letter of resignation is a formal legal document that lets your employer know you have decided to leave the job.
• Give two weeks notice to your boss. If you want to go the extra mile, make it a month or more.
• Include the contact information of both your supervisor and yourself in the resignation letter. You don’t have to explain the reason you are leaving. Be short (usually not more than half a page) and professional.
• Express gratitude for the experience and offer to help while they find a replacement for you.
• Always try to resign in person and at an appropriate time.

Now that we’ve explained all you need to know about writing a resignation letter, it’s time to get started. Want your letter of resignation to look as professional as it can be? Try one of Novorésumé templates.

Suggested Reading:

• Top 21 Career Influencers to Follow
• How to Write a Motivational Letter
• How to Write a CV That Gets Noticed

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How to write a resignation letter (templates & tips)

Learn how to write a professional resignation letter with our step-by-step guide and easy to use templates.

Resigning from a job can be a difficult decision, and writing a resignation letter can be equally challenging. However, writing a resignation letter is an essential step in the resignation process, and it's crucial to get it right. In this article, we'll explore tips and examples for writing a resignation letter that will leave a positive impression on your employer and ensure a smooth transition out of your role.

What is a resignation letter?

A resignation letter is a written document that formally notifies an employer of an employee's intent to leave their job. The letter typically includes information such as the employee's last day of work and a brief explanation for their departure. The letter may also express gratitude for the opportunities provided by the employer, as well as an offer to assist in the transition process.

Resignation letters are an important part of the employee-employer relationship and can help ensure a smooth transition while maintaining a positive professional relationship. They should be written in a respectful and professional tone, and be submitted directly to the employee's supervisor or manager. A well-written resignation letter can also serve as a record of the employee's departure and the terms of their resignation.

How to write a resignation letter

Here are the steps you can follow to write a resignation letter:

• Start with a proper greeting: Address your resignation letter to your immediate supervisor or manager. Use their name and formal title, such as “Dear Mr. Smith” or “Dear Dr. Johnson.”
• State your intention to resign: Clearly state in the opening paragraph that you are resigning from your position. Be direct and to the point.
• Provide the date of your last working day: In the same paragraph, provide the date of your last working day. This will give your employer time to find a replacement or make other arrangements.
• Offer to help with the transition: In the next paragraph, offer to help with the transition process. This can include training your replacement or helping to wrap up any projects you are working on. This shows your employer that you are committed to making the transition as smooth as possible.
• Thank your employer: In the final paragraph, express your gratitude to your employer for the opportunity to work for the company. You can also mention any positive experiences or opportunities you had while working there.
• Close with a professional sign-off: End the letter with a professional sign-off, such as “Sincerely” or “Best regards.” Sign your name underneath the sign-off.
• Proofread and edit: Before sending the resignation letter, proofread it carefully for grammar and spelling errors. Make sure the tone is professional and that there are no typos or mistakes.
• Deliver the letter: Print out the resignation letter and deliver it in person to your immediate supervisor or manager. If that’s not possible, email it to them and follow up with a phone call to confirm that they received it.

Resignation letter Templates

Template 1:.

[Your Name]

[Your Address]

[City, State ZIP Code]

[Email Address]

[Supervisor's Name]

[Job Title]

[Company Name]

Dear [Supervisor's Name],

I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I want to take this opportunity to thank you and the entire team for the valuable experience and support provided during my time at [Company Name]. It has been an honor to work with such a talented and dedicated group of individuals.

I am committed to ensuring a smooth transition and am willing to assist with the handover process in any way I can. Please let me know how I can best support the team during this time.

Thank you again for everything.

Template 2:

It is with regret that I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I appreciate the opportunities and experiences that I have gained while working at [Company Name]. I am grateful for the support and encouragement provided by you and the entire team during my tenure.

Please let me know if there is anything I can do to ensure a smooth transition for my replacement. I am happy to assist in any way I can.

Template 3:

Please accept this letter as formal notification of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I have enjoyed working with the team at [Company Name] and appreciate the opportunities provided during my time here. However, I have decided to pursue a new career opportunity that aligns with my personal and professional goals.

I am committed to ensuring a smooth transition and am available to assist in any way possible during the handover process. Please let me know how I can best support the team during this time.

Resignation Letter Tips

Tip #1: be clear and concise.

Your resignation letter should be clear and concise. You should start by clearly stating that you are resigning and the date of your last day of work. Keep in mind that your employer may need time to find a replacement for your role, so it's essential to give them ample notice. Generally, two weeks' notice is considered standard, but you may want to give more notice if you have a particularly important or senior role.

Tip #2: Keep it professional

While it may be tempting to vent your frustrations or grievances in your resignation letter, it's essential to keep it professional. Your resignation letter should be polite and respectful, even if you are leaving because of problems with your employer or colleagues. You don't want to burn any bridges or damage your reputation, so make sure your letter is professional and polite.

Tip #3: Express gratitude

If you have had a positive experience with your employer or colleagues, it's important to express your gratitude in your resignation letter. Thank them for the opportunities they have given you and the experiences you have had while working for them. Even if you are leaving because of problems or issues, it's still essential to be gracious and polite.

Tip #4: Offer to help with the transition

If possible, offer to help with the transition. This could include training your replacement, creating handover notes or documentation, or providing a detailed update on your current projects and responsibilities. Offering to help with the transition shows that you are committed to ensuring a smooth handover and that you care about your employer and colleagues.

Tip #5: Address to your immediate supervisor or manager

This will ensure that your resignation is handled appropriately and professionally. Additionally, it will show that you respect your supervisor or manager and that you have given them the courtesy of being the first to know about your resignation. By doing so, you can maintain a positive relationship with your employer and potentially secure a good reference for future employment.

Tip #6: Keep your reasons for resigning vague

This can help prevent any potential conflict and keep your resignation letter professional. When writing your resignation letter, you want to avoid any negativity or drama, which could affect your professional reputation. Therefore, it's better to keep your reasons for leaving brief and to the point. If you do wish to elaborate, you can do so during an exit interview or in person.

Tip #7: Offer to help with the transition

This demonstrates your commitment to your employer and can help ensure a smooth transition out of your role. By offering to assist with the transition process, you show that you care about your employer, colleagues, and the work you've done. This can go a long way in maintaining a positive professional relationship with your employer and potentially open up future opportunities. Additionally, it can help you leave on good terms and ensure that your replacement has the necessary tools and resources to succeed in the role.

Tip #8: Keep a copy for your records

This can be helpful in case of any future issues or questions, and is a good record to have for your own files. It's important to keep a copy of your resignation letter for your own records, in case there are any questions or issues that arise after you've left your position. This can include things like proof of your notice period, details of your final salary or bonuses, and any agreements or promises made by your employer. Having a copy of your resignation letter can also help you remember key details and reflect on your career growth and experiences.

Tip #9: Be prepared for a counteroffer

While tempting, it's important to weigh your reasons for leaving against any potential counteroffer to ensure you're making the best decision for your career. A counteroffer can be an attractive proposition, but it's important to consider why you're leaving in the first place. If the issues you're experiencing are non-monetary, a counteroffer may not solve the underlying problem. Additionally, accepting a counteroffer can sometimes cause resentment or a lack of trust from your employer, as they may question your loyalty.

In conclusion, writing a resignation letter can be a challenging task, but it's essential to get it right. By following the tips outlined in this article and using the examples provided, you can write a resignation letter that will leave a positive impression on your employer and ensure a smooth transition out of your role.

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How To Write A Resignation Letter

A well written resignation letter can leave a lasting impression.

You’ve been searching for months and finally accepted an exciting position with a higher salary and more growth opportunities. Now you’re ready to submit your resignation letter.

While it’s usually not required, it’s an important step in the process. After all, you might need a letter of reference or even decide to return to your employer in the future. If you handle your departure in the right way, it can ease the transition and leave a lasting positive impression.

When preparing to leave your job, the first step is to have a conversation with your manager— preferably in-person (or over video if necessary). You’ll want to provide at least two weeks notice on either a Monday or Tuesday. By resigning earlier in the week, you give the HR team more time to work on your exit paperwork or potentially a counteroffer . It’s also a nice gesture, because you’ll avoid ruining your boss’ weekend. You should also consider scheduling the meeting at the end of the day. That way, you can leave work immediately afterwards without any added awkwardness.

When crafting the resignation letter, remember to keep it concise. By following these tips and examples, you’ll be able to quit professionally and on good terms.

Because you want to be clear about when and why you’re leaving, it’s worth spending time creating your letter of resignation. First, address the letter to your manager or HR depending on your preference. While it should be succinct, there are a few fundamental components:

Include your position and last day

The most obvious bits of information to include in the resignation letter are your current position and your last day of work. You don’t need to explain why you’re leaving. If you have accepted another role, you have the option of including that information here or keeping it generic.

Express gratitude

In the next section of the resignation letter, thank your employer for the opportunities you’ve been given. Even if you are happy to leave, include a few things you learned during your time there. If there are projects or other accomplishments you’d like to mention this is a good place to add them.

Offer to help with the transition

This is your chance to address next steps. It’s always a nice gesture to offer to assist with transitioning your workload. That way your boss knows that you want to help wrap up your duties before you leave.

Conclude professionally

At the end, conclude professionally. You don’t want to burn any bridges, so explain how you wish your manager and the company future success. In addition, you could express a desire to keep in touch and add your personal contact information.

What to avoid in a resignation letter

If you had a negative experience, it might be tempting to cite your grievances in the resignation letter. But that’s not the place for it. If you did experience discrimination or harassment , it’s more appropriate to discuss it with HR in your exit interview.

Other things to avoid are:

• Negative comments about managers
• Criticism of co-workers
• Inappropriate or overly emotional language
• Spelling and grammar mistakes
• Too much detail regarding future plans

Sample resignation letter

While every resignation letter is unique, here is an example to give you inspiration:

Dear [Name],

As we discussed, I am formally resigning from my position as [title]. My last day will be [date] which is [X] weeks from now.

As you know, I’ve been eager to work in a start-up environment where I could wear multiple hats and get involved in different areas of the business. While it was a difficult decision, I’ve finally found a role that will allow me to pursue my dream.

Thank you so much for all the encouragement and mentorship you’ve offered me over the last six years. I am especially proud of the successful launch of our premier product line where we far exceeded our target revenue goal. Everything I’ve learned at [company name] will be invaluable as I start this new chapter in my career.

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I will do as much as I can to make the transition as seamless as possible. In fact, I would like to offer some suggestions regarding next steps when you have a moment.

I wish the company continued success and am looking forward to staying in touch. If you have questions after I leave, feel free to contact me via email at [email protected] or on my mobile phone at 000-000-0000.

Best regards,

[Your name]

While a resignation letter isn’t typically required and might seem outdated, it’s still recommended. In addition to serving as an official document showing that you gave notice, it creates a paper trail. A letter of resignation also makes it easier to explain when and why you’re leaving without any confusion. In exchange for a few moments of your time, it ensures you leave your job in a positive and professional way. In an environment where building relationships in the workplace can help advance your career, that’s just good business.

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How to Write a Two-Week Notice, According to Career Experts

These are the dos and don'ts of resigning from your job.

If you plan on quitting your job , giving proper notice isn't just a formality—it's an opportunity to leave a lasting impression on your former employer. In today's ultra-connected world, that's more important than ever. Not only can making an ungraceful exit burn bridges but there's also a decent chance that your future employer could hear about it. That's where knowing how to write a two-week notice comes in. Experts say it's crucial to take this step to avoid confusion, offer closure, and finish out your role in good faith.

"By adhering to some simple guidelines, you can ensure a professional and respectful departure from your current role, paving the way for continued success in your future endeavors," says Amy Thomas , founder and human resources expert at Horizon Business Service .

Read on for employment experts' best tips for crafting your resignation letter—and protecting your professional relationships in the process.

RELATED: How to Accept a Job Offer, According to Career Experts .

Why you should give your two-week notice

Just as first impressions are important for growing your career, so are your last impressions. Experts say that regardless of your reasons for leaving your position, it's always a good idea to make a courteous exit by giving proper notice.

"Giving a formal two-week notice shows respect for your employer and your time working with them. It allows for a smooth transition, giving you time to pass on your knowledge and helping the employer to backfill your position," explains Caitlin Wehniainen , a staffing and recruitment expert at On Cue Hire .

"A formal statement, both written and followed by a meeting with your direct supervisor, demonstrates that you are conscientious about your career. It also enables you to leave on good terms, making it easier to use your supervisor as a professional reference in the future," she tells Best Life.

Does a two-week notice always have to be in writing?

Though it's not universally required, submitting a written two-week notice is strongly recommended, says Thomas.

"It provides a clear, documented record of your intent to resign, ensuring there are no misunderstandings. It also ensures that your resignation details, such as your final working day, are explicitly stated, avoiding potential confusion," she explains.

RELATED:  5 High-Income Skills to Boost Your Career Prospects .

6 tips for writing a two-week notice letter

1. provide adequate notice..

As a rule of thumb, two weeks is customarily considered enough time for your employer to begin the transition to your departure. However, Thomas points out that some employment contracts or company policies mandate a longer notice period and that ignoring this could reflect poorly on you as you leave your position.

"Always aim to provide the full notice period unless extenuating circumstances prevent it. Non-compliance could lead to negative repercussions, such as forfeiture of accrued benefits," she tells Best Life.

Matt Collingwood , founder and managing director at VIQU IT Recruitment , says it's important to factor in that you may not hand in your two-week notice letter on the day you write it.

"Make sure you have worked out your last day correctly based on your notice period, and clearly state the date of your last working day. It would be unfortunate if there is any confusion over your last day and either party becomes annoyed and frustrated with the other," he says.

2. Keep it clear and concise.

Thomas notes that it's also important to use clear and concise language so your message is properly received. She suggests opening your letter with something like the following: "I am writing to formally submit my resignation from my position at [Company Name], effective two weeks from today, [Last Working Day]."

"Articulate your intention to resign and include the effective date of your resignation. This eliminates any ambiguity about your departure," Thomas says.

3. Express gratitude.

Even if you're leaving under less-than-ideal circumstances, it's always a good idea to express gratitude for the opportunities you were given or the relationships you built.

"Acknowledge the opportunities and experiences you have gained. This leaves a positive impression and demonstrates your appreciation," says Thomas.

RELATED:  10 Resume Tips to Help Your CV Stand Out, Experts Say .

4. Maintain a professional tone.

"Use a formal and respectful tone throughout the letter. This reflects well on your professional demeanor. At the very least, remain neutral," advises Thomas.

5. Offer assistance during the transition.

Your employer might be surprised by your decision to resign, but you can ease the atmosphere by offering to help with the transition process.

"This gesture reflects your commitment to ensuring a smooth handover," says Thomas. For instance, she suggests saying something like: "I am committed to ensuring a smooth transition and am willing to assist in training and transfer of my responsibilities."

6. Follow up with an email.

If you hand your employer a physical two-week notice letter, it's a good idea to follow up with an email so that you have a digital record of your communications.

"Write a short email stating that you have given your notice via letter," advises Collingwood, adding that you should also include the date that you submitted the letter to your advisor. "Doing both of these things ensures that there is evidence of the fact your notice was given and when."

This is a good opportunity to request a meeting to discuss your transition plan in person. "This shows professionalism and helps ensure a smooth handover," notes Wehniainen.

RELATED:  How to Ace Every Common Job Interview Question .

Two-week notice letter templates

Looking for a two-week notice template? Wehniainen says these three drafts make good starting points. You can simply choose one and fill in your information or give it a personal slant. Either way, be sure to include your company name, company address, current position, the date of your resignation, your intended last day of work, and your signature.

Hello (Supervisor Name),

I'm writing to inform you that I am resigning from my position, and my last day will be (date). Thank you for the opportunity to work here.

I would like to request a meeting to discuss my transition plan and answer any questions. Here are a few days and times I'm available this week (provide your availability).

Thank you again for the opportunity to serve as (your title). I will always think fondly of my time here, and it has been a valuable experience for me.

Best, (your name)

Dear (Supervisor Name),

I am writing to formally resign from my position at (Company Name). My last day will be (date). I appreciate the support and opportunities I have received during my time here.

Please let me know when you would be available to meet and discuss my transition plan. I am committed to ensuring a smooth and efficient transition.

Thank you once again for the experience and guidance.

Sincerely, (your name)

Hi (Supervisor Name),

I am resigning from my position at (Company Name), with my last day being (date). Thank you for the opportunities and experiences I have had here.

I would like to schedule a meeting to discuss my transition and how I can assist in the handover process. Here are a few times I am available this week (provide your availability).

Thank you for everything.

Best regards, (your name)

RELATED: How to Set Boundaries at Work .

Common mistakes to avoid when giving your two-week notice

Don't leave on a negative note.

It may be tempting to explain what led to your resignation, especially if the circumstances left you feeling sour. However, "this can burn bridges and harm your reputation," cautions Lauren Winans , CEO and principal HR consultant at Next Level Benefits .

Instead, she recommends avoiding negative language or criticism of the company and colleagues. Maintain a positive—or at least neutral—tone if you'd like to preserve your working relationships.

Don't be blindsided by an immediate departure.

Just because you're offering two more weeks of your time doesn't mean your employer will necessarily want to keep you on after you've resigned.

"Be prepared for the possibility that your employer might ask you to leave immediately. Ensure you have removed personal items and prepared any necessary documentation before giving your notice," suggests Thomas.

Don't CC anyone.

If you're planning to send a two-week notice email, Wehniainen recommends against sending a group notification. This may be viewed as going over your advisor's head and can complicate communications moving forward.

"Only send your letter to your direct supervisor, no CCs necessary. Do not escalate your resignation letter to the C-level unless that is who you report to," she says.

Don't ignore company policies.

Before you hand in your resignation letter, it's a good idea to do your homework on anything that might affect your notice period or quitting procedures.

"Familiarize yourself with your company's resignation policies. Some organizations may have specific requirements or procedures that you need to follow when submitting your notice," Thomas says.

If you're ready to move on from your current position, crafting a thoughtful two-week notice letter or email can help you leave on a high note.

Keeping it short and simple is key: State your intention to resign, share some words of gratitude, indicate a willingness to help with the transition, and request next steps, such as a follow-up meeting to discuss the details. Maintain a positive tone that demonstrates professionalism and warmth, and make it clear that you value the relationships you've cultivated in the workplace.

Of course, once you've submitted your letter, all that's left is to follow it up with action. Remember that how you conduct yourself in your last weeks as an employee will be memorable to your team—so it's a good idea to give it your best until you're officially released from the position. Then, onwards and upwards!

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Some Democrats start calling for Biden to step aside and 'throw in the towel' on 2024

Some Democrats began calling for President Joe Biden to step aside so the party can nominate another candidate after he stumbled badly in Thursday's debate against his Republican rival, former President Donald Trump.

"This was like a champion boxer who gets in the ring past his prime and needs his corner to throw in the towel," said a Democratic lawmaker, adding that he meant Biden should exit the race.

The options for a switch are limited : If the president doesn't choose to leave of his own volition, there would have to be a revolt among Democratic National Convention delegates, the vast majority of whom were elected on their pledge to nominate Biden. But that's what some Democrats were thinking after Thursday night's debate.

It's “time to talk about an open convention and a new Democratic nominee,” said a second Democratic lawmaker who has been a solid Biden supporter.

The fear among these Democrats is that the version of Biden that showed up to the debate — one bearing a likeness to the caricature Trump and his allies have portrayed of a man unequipped for the job — cannot win in November.

Even those who want a replacement candidate doubt that the party can move Biden aside, aren’t certain who could win the party’s nod in his absence and don’t know whether a substitute could beat Trump in November. Going into the debate, which was hosted by CNN, polls showed a close race between Biden and Trump.“There is a sense of shock at how he came out at the beginning of this debate. How his voice sounded. He seemed a little disoriented. ... There are going to be discussions about whether he should continue,” David Axelrod, a top adviser to former President Barack Obama, said on CNN. “Only he can decide if he’s going to continue.”

Axelrod predicted that Biden wouldn’t be inclined to leave the race, noting that “this is a guy with a lot of pride ... who believes in himself.”

The last time a president who was eligible to run for re-election didn’t appear on the November ballot was in 1968, when Lyndon Johnson, facing certain defeat in the Democratic primaries, chose not to seek a full second term.

Still, several Democrats predicted that calls for Biden to take the Johnson route would multiply in the coming days.

“The chatter of replacement is absolutely going to explode,” said a veteran Democratic strategist who has worked on presidential campaigns. “There is no coming back from this disaster.”

At the same time, top Biden allies dismissed the prospect of a change at the top of the ticket. California Gov. Gavin Newsom, a Democrat whom many in the party see as a potential Biden alternative or a future presidential candidate, said “no” when asked whether he would urge Biden to end his campaign.

“This is just bad, no matter how you spin it,” said a veteran Democratic operative. “But everyone knows it’s too late to switch. But the donors will make those decisions, as they always do. Hence why we got Biden” in 2020.

Before Thursday's debate, Trump's campaign released an ad telling voters that if they elect Biden, they will end up with Vice President Kamala Harris as president — a suggestion that the octogenarian president would die in office or have to resign. The biggest question Democrats would have to resolve if Biden dropped out of the race before the convention is whether they would nominate Harris — whose approval ratings , like Biden's, are underwater. Others who were mentioned Thursday night include Newsom, Michigan Gov. Gretchen Whitmer and Illinois Gov. J.B. Pritzker.

“I look forward to being in Chicago when Gavin Newsom is nominated from the floor,” a Democratic strategist said after the first 20 minutes of the debate, adding about Biden: “Should have gone on offense on abortion. Can’t keep his train of thought.”

A Biden departure would leave Democrats with a potentially brutal fight over whether to simply elevate Harris, the first Black vice president and first female vice president — one that could split key base constituencies at a time when the party needs to unite if it hopes to win. Still, the prospect of a bloody intraparty battle didn't stop some operatives from concluding Biden should go.

"They need to change nomination now," a Democratic operative said. "Or just put Harris on top of the ticket."

A Democratic strategist with ties to Capitol Hill said lawmakers will be reluctant to publicly call for Biden to give up his campaign.

"No one wants to be the first," the strategist said. "But everyone is brushing up on DNC rules and procedures right now."

The same strategist explained his own affection for Biden and his record, pointing to the president's responses to wars in Europe and the Middle East, his personnel appointments and his domestic record — along with Biden's 2020 victory over Trump. But the strategist also thinks Biden must exit.

"I am for the first time beginning to think calling for Biden to step aside isn't heretical; it's the only responsible thing to do," he said. "If we lose this election to Trump because we were too afraid to admit we were wrong about his age or too worried of an open convention, we can no longer call our party the defenders of democracy."

Several current and former Democratic elected officials chose to keep their powder dry when asked about Biden's showing Thursday night.

"The best thing I can do to help Joe Biden is to pretend I didn't get your text," said a third Democratic lawmaker.

Jonathan Allen is a senior national politics reporter for NBC News, based in Washington.