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Sample Forwarding Letter For Submitting Documents

Forwarding Letter For Submitting Documents

Whether you’re applying for a job, enrolling in a university, or sending necessary paperwork, a forwarding letter plays a crucial role in conveying your intent and ensuring the smooth flow of information.

A forwarding letter, also known as a cover letter, is a formal introduction to the documents you submit. Its 

The Purpose is to provide context, explain the contents of the attached documents, and highlight key points. By writing a well-structured and engaging forwarding letter, you can enhance the chances of your papers being reviewed attentively and positively.

Also See: Letter to handover documents to other person

Sample Format for Forwarding Letter For Submitting Documents

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Company/Organization Name] [Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to submit the following documents in support of [state the purpose or reason for submitting the documents] :

  • [Document 1]: [Briefly describe the document and its relevance]
  • [Document 2]: [Briefly describe the document and its relevance]
  • [Document 3]: [Briefly describe the document and its relevance]

These documents provide comprehensive information and evidence related to [state the specific purpose or topic] . I have carefully prepared them to highlight my qualifications, experiences, and achievements in this field.

I am particularly enthusiastic about the opportunity to [mention any specific interests or goals related to the documents] . [Company/Organization Name] has an excellent reputation in the industry, and my skills and expertise align well with your requirements.Please do not hesitate to contact me if you require any further information or have any questions regarding the submitted documents. I can be reached at [provide your contact details] .

Thank you for considering my application and taking the time to review the enclosed documents. I look forward to discussing this further or progressing to the next stage of the process.

Yours sincerely,

[Your Name]

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How to Write an Official Forwarding Letter: Tips and Examples

How to Write an Official Forwarding Letter: Tips and Examples 1

Writing an official forwarding letter can seem like a daunting task, but it doesn’t have to be. Whether you’re forwarding a job application or a request for information, mastering the art of writing a formal and professional letter is key. While the language and structure of forwarding letters may vary depending on the situation, there are some key elements that should be included. In this article, we’ll provide you with tips and examples to help you write an effective forwarding letter. You can use these examples and edit them as needed to suit the specific needs of your situation. So, let’s dive in and start mastering the art of writing an official forwarding letter.

The Best Structure for Writing an Official Forwarding Letter

When it comes to writing an official forwarding letter, it is important to structure it in a way that is clear, concise, and professional. Whether you are forwarding a document, package, or message, the following structure can help ensure that your letter is effective and efficient.

Introduction: Begin the letter by introducing yourself and providing some context for why you are writing. This should include the date, your name, position, and contact information. You might also want to mention the recipient’s name and reference any previous correspondence or actions that led to the need for the letter.

Dear [Recipient Name],

I am writing to you today on behalf of [Company/Organization/Department] regarding [Document/Package/Message] forwarding.

Body: The body of the letter should provide a detailed explanation of what is being forwarded, who it is being forwarded to, and any additional information that is relevant. This should be done in a clear and concise manner, using bullet points or numbered lists if necessary. Make sure to include any deadlines or other important information that the recipient should be aware of.

Attached to this letter, you will find the [Document/Package/Message] that needs to be forwarded to [Recipient Name]. We kindly request that you forward this item as soon as possible, with a deadline of [Date/Time].

Additionally, please note that there are [Number of items] in the package, and the contents include [Itemized list].

Closing: The closing of the letter should reiterate any important information from the body and also provide a clear statement of what action the recipient should take. This might include a request for confirmation or acknowledgement of receipt, or an invitation to contact you with any questions or concerns.

Thank you in advance for your help with this matter. Please confirm receipt of the package once it has been forwarded, and feel free to contact me if you have any questions or concerns.

Best regards,

[Your Name and Position]

Signature: Finally, make sure to sign the letter by hand if possible, and include any additional contact information that the recipient might need.

[Your Signature]

By following this structure, you can ensure that your official forwarding letter is clear, concise, and effective in getting your message across to the recipient. Good luck!

Forwarding Letter for Job Application

To whom it may concern,.

Dear Sir/Madam,

I am writing to recommend [Applicant’s Name] for the [Position Name] role at [Company Name]. [Applicant’s Name] is an exceptional candidate with a wealth of experience in [Area of Expertise]. I have had the pleasure of working with [Applicant’s Name] in the past, and I can attest to their strengths in [Skill 1], [Skill 2], and [Skill 3].

[Applicant’s Name] is a highly motivated individual with a strong dedication to detail. Their exceptional communication skills and ability to work well under pressure make them an ideal candidate for the [Position Name] role. Moreover, [Applicant’s Name] has a proven track record of delivering results on-time and within budget, which is a testament to their expertise in the field.

It is with great pleasure that I recommend [Applicant’s Name] for the [Position Name] role. I have no doubt that [Applicant’s Name] will make an excellent addition to your team, and I look forward to hearing about their success in the role. Should you require any further information, please do not hesitate to reach out to me.

Thank you for your time and consideration.

[Your Name]

Forwarding Letter for Scholarship

I am pleased to recommend [Student’s Name] for the [Scholarship Name] scholarship. [Student’s Name] is an exceptional student with a proven track record of academic success and community involvement. As [Student’s Name]’s [Teacher/Professor/Advisor], I have had the pleasure of mentoring them over the past [Number of Years], and I am confident they will be an outstanding recipient of the [Scholarship Name] scholarship.

[Student’s Name] has demonstrated an unwavering commitment to academic achievement and social responsibility. They maintain an exceptional academic record and have consistently shown an eagerness to engage with the community. Moreover, their involvement in [Community Involvement Activity] showcases their leadership skills and their dedication to making a positive impact.

I strongly believe that [Student’s Name] is an outstanding candidate for the [Scholarship Name] scholarship and deserves to be recognized for their academic and personal achievements. I am confident that [Student’s Name] will utilize the scholarship opportunity to its fullest potential and continue to make a positive impact both in and outside of the classroom.

Thank you for your time and consideration. Please do not hesitate to contact me if you require any further information.

Forwarding Letter for Promotion

Dear [Manager’s Name],

I am writing to recommend [Employee’s Name] for a promotion. Having worked closely with [Employee’s Name] for the past [Number of Years/Months], I can attest to their exceptional work ethic and dedication to the company.

[Employee’s Name] has consistently demonstrated exceptional performance in their current role, consistently exceeding targets and delivering results. Furthermore, they have shown a willingness to take on additional responsibilities and have made significant contributions to projects outside of their job scope. These qualities reflect their hard work, dedication, and commitment to the company.

With their proven track record of success, I am confident that [Employee’s Name] will excel in a higher position. Their exceptional leadership skills, outstanding communication skills, and ability to work under pressure are just a few examples of why they are an ideal candidate for a promotion.

It is with great pleasure that I recommend [Employee’s Name] for a promotion. I believe that the additional responsibilities will challenge them and present new opportunities to display their talent and skills. Thank you for your consideration.

Forwarding Letter for Vendor Proposal

I am writing this letter to recommend [Vendor’s Name] for [Project/Service] at [Company Name]. I had a chance to work with [Vendor’s Name] on a recent project, and I was impressed with their [Quality of Service/ Products]. Their exceptional attention to detail, willingness to exceed expectations, and ability to deliver results on-time and within budget have made them a valuable partner,

[Vendor’s Name]’s proven track record of success in the industry makes them an ideal candidate for [Project/Service] at [Company Name]. Their expertise in [Area of Expertise 1] and [Area of Expertise 2] make them uniquely qualified to meet our project/service needs. Moreover, I was highly impressed with their pricing structure, as they consistently offer high-quality products/services at a competitive price.

It is with great pleasure that I recommend [Vendor’s Name]. They are a reliable, efficient, and professional organization that consistently produces exceptional results. I am confident that their services will exceed [Company Name]’s expectations and deliver outstanding value.

Thank you for your time and consideration. Should you require any further information, please do not hesitate to contact me.

Forwarding Letter for Rental Property

Dear [Landlord’s Name],

I am writing to recommend [Tenant’s Name] as a tenant for [Rental Property Name]. [Tenant’s Name] is a responsible, friendly, and dependable individual who would be an excellent addition to any community. I have had the pleasure of knowing [Tenant’s Name] for the past [Number of Years/Months], and I can attest to their outstanding character and reliability.

[Tenant’s Name] is an exceptional tenant. They have consistently demonstrated an unwavering commitment to maintaining a clean, quiet living environment and have always paid their rent on-time. Moreover, their friendly and respectful demeanor has made them a valued member of the neighborhood community.

It is with great pleasure that I recommend [Tenant’s Name] as a tenant for [Rental Property Name]. I am confident that they will maintain a high level of cleanliness and responsibility and will be an asset to any community. Thank you for your time and consideration. Should you require any further information, please do not hesitate to contact me.

Forwarding Letter for Volunteer Work

This letter serves to recommend [Volunteer’s Name] for [Volunteer Position] at [Organization Name]. [Volunteer’s Name] is an exceptional individual with an unwavering commitment to social responsibility. They have consistently demonstrated a willingness to dedicate their time, effort, and resources to making a positive impact in the community.

[Volunteer’s Name]’s exceptional leadership skills, outstanding communication skills, and ability to work well under pressure make them an ideal candidate for the [Volunteer Position] role. Moreover, their experience in [Area of Expertise 1] and [Area of Expertise 2] will be a valuable addition to the [Organization Name] team.

I highly recommend [Volunteer’s Name]. Their exceptional dedication and hard work have had a significant impact on the community in the past, and I am confident that they will continue to do so in the future. Thank you for your consideration, and please do not hesitate to contact me if you require any further information.

Forwarding Letter for Medical Treatment

I am writing this letter to recommend [Patient’s Name] for medical treatment. [Patient’s Name] is an exceptional individual who has been diagnosed with [Medical Condition]. I have had the pleasure of treating [Patient’s Name] for the past [Number of Years/Months], and I can attest to their outstanding character and their ability to persevere through difficult circumstances.

[Patient’s Name] has displayed an unwavering commitment to their health and well-being, consistently following our recommended treatment plan and taking care to monitor their diet and physical activity. Their positive attitude and resilience are a testament to their determination to overcome [Medical Condition].

It is with great pleasure that I recommend [Patient’s Name] for medical treatment. Their exceptional dedication to their health and well-being will undoubtedly lead to a successful outcome. Thank you for your consideration, and please do not hesitate to contact me for further information.

Tips for Writing an Official Forwarding Letter

Writing an official forwarding letter can be a daunting task, as it carries a certain degree of formality and importance. Whether you’re forwarding a document or simply transferring a message, the letter needs to be concise, clear, and professional. Here are a few tips that can help you write a flawless forwarding letter.

  • Identify the recipient: Start by identifying the recipient of the forwarding letter. This can be the person or department to whom you’re sending the document or message. Use formal titles and correct names to demonstrate respect and professionalism.
  • State the purpose: Clearly state the purpose of the forwarding letter. This will help the recipient understand the context and importance of the document or message they are receiving.
  • Be concise: Avoid lengthy explanations and unnecessary details. Keep the letter short and to the point. This will not only make it easier to read for the recipient, but it will also reflect positively on your communication skills.
  • Use a professional tone: Maintain a professional and courteous tone throughout the letter. Avoid using slang, jargon, or informal language. Also, use proper punctuation and grammar to enhance the clarity of your message.
  • Include a call to action: If necessary, include a call to action at the end of the letter. This can be a request for confirmation of receipt, a follow-up meeting, or any other appropriate request. Be polite and considerate, but also firm in your request.
  • Proofread and edit: Before sending the letter, make sure to proofread and edit it carefully. Check for spelling and grammatical errors, as well as any ambiguities or inconsistencies that may confuse the recipient. A well-written and error-free letter demonstrates attention to detail and professionalism.

Following these tips can help you write an effective and professional forwarding letter that not only conveys its message clearly but also reflects positively on your communication skills. Remember to keep the recipient in mind and tailor your letter accordingly. With a clear purpose, concise wording, and a professional tone, you can write an outstanding forwarding letter that makes an impact.

FAQs on How to Write an Official Forwarding Letter

What is an official forwarding letter.

An official forwarding letter is a formal document used to transmit important information from one party to another. It is commonly used in business, organizations, and government agencies to communicate official matters effectively.

What are the steps to writing an official forwarding letter?

The first step is to start by typing your letterhead at the top of the page, followed by the recipient’s contact information and the subject line. Then write an introduction, body, and conclusion using a professional and formal tone throughout. Lastly, proofread and edit your letter for grammar, spelling, and punctuation errors.

What should I include in an official forwarding letter?

Include the sender’s and the recipient’s contact information, the subject line, a brief introduction, a clear statement of the main purpose of the letter, sufficient details supporting the purpose, and a conclusion that requests a specific action or response from the recipient.

What are some tips for writing an effective official forwarding letter?

Maintain a professional tone throughout, avoid using complex language and jargon, write in clear and concise sentences, and make sure your letter is well-organized with sufficient details that support your main purpose. Additionally, proofread and edit your letter carefully before sending it out.

What is the recommended font style and size for an official forwarding letter?

Use a simple, legible font, such as Arial or Times New Roman, and a standard font size of 12 points. Avoid using cursive or fancy fonts that may be difficult to read.

Should I include attachments with my official forwarding letter?

If necessary, include any relevant documents or attachments that support your main purpose. However, make sure to mention the attachments in the body of the letter and label each document to avoid any confusion.

What is the proper way to address the recipient of an official forwarding letter?

Use a formal salutation, such as “Dear Mr./Ms./Dr. [Last Name]” or “To Whom It May Concern” if you don’t know the recipient’s name. Do not use first names unless you have a close professional relationship with the recipient.

Time to Get Forwarding!

That’s it, folks! Hopefully after reading this article, you’ll have a better idea of how to write an official forwarding letter. Remember to keep things clear and concise, while also being polite and respectful. And don’t forget to proofread before hitting that send button! Thanks for reading, and be sure to check back here soon for more helpful tips and tricks. Happy forwarding!

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Document Submission Letter

A document submission letter is a formal letter written to the head of an organisation for informing about the status of a document submission either in a school or a company. It accompanies a larger item, usually a document for verification. A company or any other organisation may ask for the documents for the purpose of verification.

When a company or a school asks a person to submit their documents for their admission to the organisation, the person writes a document submission letter along with the documents so as to let the person know what is being sent and the purpose for sending it. The letter provides the recipient with the specific context in which to place the larger document. It simultaneously acts as a permanent record for the sender of having sent the material.

Document submission letter

Document Submission Letter: Guidelines and Tips

  • Like any other formal letter, a document submission letter should also be written by following the format
  • Document submission letters should be brief and to the point
  • Add the correct date in your document submission letter. It is an essential aspect while writing any formal letter.
  • You should address to whom you are writing the email. Usually, it is the HR manager or the authority in charge of the organisation’s admissions 
  • The first paragraph should describe what is being attached and the purpose for sending it
  • If the document submission letter is a bit long, then it may summarise key elements of the proposal in one or two sentences
  • Any kind of informal conversation about the sender or receiver should be avoided in the letter
  • The tone of the letter should be highly professional and informative 
  • End the letter with a one-sentence paragraph that establishes goodwill by thanking or complementing the recipient
  • Any kind of attachments which are needed for the verification should be provided and mentioned by the sender

Format of the Document Submission Letter

Sender’s address 

Date: dd/mm/yyyy

Receiver’s address 

Salutation (Respected Sir/Ma’am)

Body of the letter

Yours Faithfully/Sincerely 

Sender’s name

Contact details 

Attachments (if any)

Sample Letter 1 –  D ocument Submission Letter to School

82 Mahakal Complex,

Narang Road,

Nanda Nagar, 

The Principal 

Shine Public School 

Inner Ring Road 

Subject: Document submission letter for admission process 

Respected Ma’am,

I, Karan Nayar, have been admitted to your prestigious school as a student of class 11th C this year. My admission number is 462311. To complete my admission process and verification, I was asked to submit some documents, which I’ll be attaching with this letter.

I could not provide it earlier because I was yet to receive them from my previous school. As asked by the admissions council, I am attaching the certification mark sheet required along with this letter. Please contact me on the given number or email in case of any enquiry.

Yours sincerely,

Karan Nayar 

Contact number: 1234567890

Mail- Karan@nayar

Attachments:

  • Class 10th mark sheet 
  • School leaving certificate 
  • Aadhaar card

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Sample Letter 2 – Document Submission Letter to University

31 Alok Complex 

Ravindra Nagar

The Administration Department

Vishwas University

Dewar Road 

Respected Sir/Ma’am,

I, Sidharth Tripathi, have been enrolled as a student of economics in your prestigious university. My roll number is A1213. I write this letter to you to send the necessary documents required for my admission process.

At the time of my admission, I was not able to submit the transfer certificate as I was yet to receive it from my previous institution. Now that I have received it, I would like you to accept it and update my records accordingly. I will attach the transfer certificate with this letter.

Please contact me on the given number or email for any kind of enquiry.

Sidharth Tripathi 

Contact number- 121223242

Mail- Sidharth@tripathi

Transfer certificate 

Sample Letter 3 – Document Submission Letter to the Company

448 Nanda Complex

Swadesh Road

HR manager 

Hilton Pvt. Ltd.

Airport road

Subject: Information on submitted documents for the hiring process 

Dear Mr Jain,

I, Anushka Dubey, write this letter to inform you that I have signed the offer letter and accepted the role of merchandise manager in your prestigious company. Also, I am sending the necessary documents for verification and completion of the hiring process.

I have attached all the documents asked by the HR team. In case any kind of document is needed, please contact me on the number mentioned below. I’m grateful for being a part of your incredible team.

Anushka Dubey 

ID – A102010

Attachments: 

  • Aadhar card
  • Bachelor’s and master’s degrees certificate 
  • Class 12th mark sheet 
  • Experience certificate 
  • Bank account details 

FAQs about Document Submission Letter

Question 1. What is a document submission letter?

Answer. A document submission letter is a formal letter written to the head of an organisation for informing about the status of a document submission either in a school or a company. It accompanies a larger item, usually a document required for the admission/hiring process. The letter provides the recipient with the specific context in which to place the larger document.

Question 2. To whom do we address a document submission letter?

Answer. While writing a document submission letter to your school/college, you may address it to the principal or the admission Council. When writing a document submission letter in a company it is usually addressed to the HR head/team or the administrative department.

Question 3. Is it necessary to mention the attached documents in a document submission letter?

Answer. Yes, it is necessary for the sender to mention the attached documents so as to inform the recipient about the attachments and why they are being sent.

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Forwarding instructions template

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What is a Forwarding Instruction used for?

A Forwarding Instruction is commonly used by Trading companies in lieu of a Shipping Instructions document when dealing directly with the carrier/shipping line to provide details of the parties involved, the cargo, and its transportation requirements. In order to mask the identity of the original supplier from the buyer in trading scenarios, traders will use this document to instruct the carrier to switch the details of the original seller (shipper) over to their trading company’s details on the final Bill of Lading, therefore keeping the original supplier hidden from buyers.

forwarding letter of documents

How to create a Forwarding Instruction

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Open IncoDocs in your browser and navigate to the “Export Docs” section.

Choose the Forwarding Instruction template

Click on 'New document set' and select the Forwarding Instruction template along with any other export documents you wish to create.

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Fill out the document, customize template fields to your needs and add your company letterhead. To save time and prevent re-entry errors, enter key shipment data into the Master File to have it sync across all other documents in your set automatically.

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How to Write a Forwarding Letter to Higher Authority – 13+ Examples

  • Letter Writing
  • January 31, 2024
  • Formal Letters

How to Write a Forwarding Letter to Higher Authority : In a professional setting, it is often necessary to escalate issues or bring attention to matters that require urgent action from a higher authority. Writing a forwarding formal letter to a higher authority is an effective way to do this, but it can be challenging to know where to start. In this article, we will provide some tips on how to write a forwarding letter to higher authority.

Also Check:

  • Irregular Leaves Warning Letter Format
  • Business Inauguration Invitation Letter 

How to Write a Forwarding Letter to Higher Authority – Tips & Guidelines

Content in this article

Here are some tips and guidelines for how to write a forwarding letter to higher authority:

  • Start with a clear subject line
  • Introduce yourself and your relationship to the issue
  • Summarize the issue or problem
  • Provide supporting documentation
  • Explain the efforts you have made to address the issue
  • Clearly state the action you are requesting
  • Use a professional and respectful tone
  • End with a call to action and a thank you

How to escalate an issue to higher authority – Example 1

Dear [Name of Higher Authority],

I am writing to bring to your attention an issue that requires your immediate attention. As [my position in the organization], I have been working to address [the issue/problem] over the past few weeks, but have been unsuccessful in resolving it.

Despite my best efforts, the issue has become more complicated and requires the attention of a higher authority. I have attached [supporting documentation] to this letter, which provides further background information on the issue.

Therefore, I would like to request that you take appropriate action to address this issue. I believe that [specific action/request] will be necessary to resolve the issue. I would greatly appreciate any assistance you can provide in this matter.

Thank you for your attention to this matter.

[Your Name]

Supporting documention issue in forwarding letter – Example 2

I have attached [supporting documentation] to this letter, which provides further background information on the issue. The documentation includes [list of documents], which clearly outline the nature and severity of the issue.

Despite my best efforts, the issue has become more complicated and requires the attention of a higher authority. I believe that [specific action/request] will be necessary to resolve the issue.

Therefore, I would like to request that you review the attached documents and take appropriate action to address this issue. I would greatly appreciate any assistance you can provide in this matter.

How to Write a Forwarding Letter to Higher Authority (Formal letter format) – Example 3

[Your Name] [Your Address] [City, State ZIP Code] [Date]

[Name of Higher Authority] [Title] [Organization] [Address] [City, State ZIP Code]

I hope this letter finds you well. I am writing to bring to your attention [the issue/problem] that requires your attention.

As [my position in the organization], I have been working to resolve this issue, but I am unable to do so without your assistance. [Provide more details about the issue and how it affects the organization].

I have attached supporting documentation that provides further background information on the issue. [List the attached documents, if any].

I request your urgent attention to this matter, and I believe that [specific action/request] will be necessary to resolve this issue.

Thank you for your attention to this matter. I would greatly appreciate any assistance you can provide. Please let me know if you require any additional information or clarification.

Forwarding letter to higher authority – In Email Template – Example 4

Subject: [Urgent/Important] Matter Requiring Your Attention

I hope this email finds you well. I am writing to bring to your attention an urgent/important matter that requires your immediate attention.

As [my position in the organization], I have been working to address [the issue/problem] over the past few weeks, but have been unsuccessful in resolving it. I have attached [supporting documentation] to this email, which provides further background information on the issue.

Despite my best efforts, the issue has become more complicated and requires the attention of a higher authority. Therefore, I am requesting that you review the attached documents and take appropriate action to address this issue. Specifically, I believe that [specific action/request] will be necessary to resolve the issue.

I would greatly appreciate any assistance you can provide in this matter. Please let me know if you require any additional information or clarification. Thank you for your attention to this urgent/important matter.

Best regards,

[Your Position in the Organization]

[Your Contact Information]

Writing a forwarding letter to higher authority requires a clear and concise approach. By following these tips, you can effectively escalate issues and bring attention to matters that require urgent action. Remember to always be prof essional, respectful, and clear in your communication, and you will be well on your way to crafting an effective forwarding letter.

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Cover Letter for Sending Documents

Sample covering letter for submission of documents to banks, tax, revenue, registration etc. Sample cover letter for attached documents to university. Sample cover letter for sending attached documents by courier, or by hand to clients, companies, employee, students, and parents etc.

Cover Letter format to Send Documents

Dear manager,

I am writing to you because I am sending you some important documents, and because they are important they require a cover letter. The documents that I am sending you are related to getting started in the new company that you have started. The documents will help move things smoothly, and if anyone questions why who, or what then they will help.

The documents that are attached are the company contract with all signatures, council permission papers, all photo graphical identifications for all people involved such as passports, and driving licenses. I hope that you will keep them safe, and they will help you with what you need to do.

Yours sincerely,

Mr. Francis Walcott

Sample Cover Letter for Attached Documents

Alan Taylor House 1, Street 1, Manchester

This is with reference to your request for No Objection Certificate (NOC) dated 18 January, XXXX. We are pleased to inform you that nothing had come to our attention that causes us to belief that we are under constraint to issue NOC to your good self for your job purposes.

We are enclosing herewith NOC for your ready reference. In case of further query, please feel free to contact us. We hope that this would serve to your entire satisfaction. Thanking you, and with profound regards.

Very truly yours,

Simon Head Student Affairs Department

To majesty’s passport office,

I am writing this letter as a cover letter for me sending some very important documents by post. I am sending these documents to help support my application for my passport. You will find inside one months’ worth of bank statements with the proof of my financial status, and proof of address. Also inside you will find my original birth certificate, and national insurance number.

I do hope that this will be enough supporting documents to get me my passport. And if you need anything more please inform me as soon as possible so that I can send it out as well fast.

Mr. Jason Taylor

Dear Mr. Ahmed,

I am submitting herewith the following documents as asked by your company.

I am sending these documents for further progress in the fulfillment of the formalities required for the joining your company . All the documents asked by the company are attached along with this letter. You can let me know regarding any other formalities concerning the matter.

Your consideration of my application is clearly appreciated. Thanking you for your time.

Mahnoor Imran

Covering Letter for Documents Enclosed

Mr. Ijaz Farooq Meezan Bank Ltd Meezan House, C-25, Estate Avenue, S.I.T.E, Karachi

Dear Mr. Farooq Sahib,

As per our telephonic conversation, please find the enclosed copy of letter sent from our Welfare Organization for sponsorship of needy students. We will thank you for your support toward this noble cause.

Warm Regards,

Mahmood Ahmad

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Standard Forward Mail & Change of Address

Moving or relocating.

If you're moving, submit a permanent change of address request so your USPS ® mail is properly rerouted to your new address.

If you're only relocating for 15 days up to 1 year (like going to school or staying with family or friends), submit a temporary change of address request.

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Change of Address Security Enhancements: As of May 1, 2023, when you submit a change of address request online, you need to take additional steps to verify your identity. Learn More

Getting Started

Plan ahead. Although mail forwarding may begin within 3 business days of your submitted request, it's best to allow up to 2 weeks. Mail will be forwarded to your new address as it comes, piece by piece.

What Mail Is Forwarded

  • First-Class ™ mail and periodicals (newsletters and magazines) are forwarded for free.
  • Priority Mail Express ® , Priority Mail ® , and USPS Ground Advantage ™ items are forwarded for free.
  • Media Mail ® items are forwarded, but you must pay the cost for shipping from your local Post Office ™ location to your new address.
  • USPS Marketing Mail ® is not forwarded.

Your change of address order only changes your mailing address with the Post Office. You must still update government agencies (like for your benefits, driver's license, and voter registration) and companies (like banks, insurance, online stores, etc.).

Forwarding Mail Exceptions & Details (DMM 507.2.0)

Where to Go to Change Your Address

Choose to change your address in a few simple steps online or visit your local Post Office location.

You must submit your change of address request in person at a Post Office location if:

  • You're moving outside the United States
  • You're submitting a change of request for someone else
  • You're unable to verify your identity online

How to Change Your Address Online

  • Go to the Official USPS Change of Address® website.
  • Choose an option for either an "Individual," "Family" (where everyone has the same last name), or "Business" move, and complete the form.
  • Verify your identity: Opt in online to receive a verification code or link on your mobile phone.
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  • About 5 business days before your change of address start date, you'll get a Customer Notification Letter (with your confirmation code) to your "new" address. You'll also get a welcome kit with coupons from USPS partners.
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How to Change Your Address at the Post Office

  • Visit your local Post Office location with acceptable photo ID and any other required documents.
  • Request a free Mover's Guide packet.
  • Fill out the PS Form 3575 found inside the packet, and give it to the retail associate. They will use your photo ID to verify your identity, then process your change of address request.

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If You're Unable to Verify Your Identity

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  • If you can't submit a change of address with USPS, your only option is to directly contact everyone who might send you mail —people, companies, and government agencies—and give them your new address.

Change of Address Requests for Special Situations

Submitting a Change of Address Request for Someone Else

If you're changing an address for someone else (as their "Authorized Agent"), you'll need to go in-person to a Post Office location and bring acceptable ID and additional documents (depending on who you’re changing the address for):

  • A child under the age of 18: Their birth certificate
  • A person who is unable to act for themselves: Power of Attorney

Stop or Forward Mail for the Deceased

To submit a change of address request for someone who is deceased, you must go in-person to a Post Office location with documents showing you're the executor or administrator authorized to manage their mail. (Having their death certificate is not enough.)

Managing Mail for the Deceased

International Moves: If you're going to move outside the United States, before you leave the U.S. , you must go to a Post Office location to verify your identity and submit your change of address request in person.

Businesses: If you are submitting a business change of address request in-person at a Post Office location, you must have documentation, like a notarized letter, power of attorney, or letter on company letterhead (signed by someone in a leadership role) that shows you’re an "Authorized Agent" who can submit a change of address request for the business.

U.S. Military Moves: For U.S. military moves, first work with your command ; your AMPS relocation info will automatically be shared with USPS. If you still need to submit a change of request with USPS, you can do so either in person or online. For online requests, if you are moving from a military address, your email address must end in .gov, .mil, or .edu. Important note: If you need to verify your identity in person, you can only do so at Post Office locations in the 50 states and Puerto Rico. If you are outside of the U.S., you cannot verify your identity in-person and won’t be able to submit a change of address with USPS.

Related Mail Services

Usps hold mail service.

If you'll be away for 3–30 days, you can "pause" all mail delivery to your address with USPS Hold Mail ® service. Your local Post Office will hold all mail to your address until you return. Your mail carrier will deliver all your held mail on the last day of your hold, or you can pick up your mail at the Post Office.

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Extended Mail Forwarding

Standard mail forwarding lasts 12 months. You can pay to extend mail forwarding for 6, 12, or 18 more months (18 months is the maximum).

To purchase Extended Mail Forwarding, you can add it when you first submit your change of address request or if you later edit your request . (USPS will also send you a reminder email when you have 1 month left in your mail forwarding.)

Important: You can’t cancel or request a refund for Extended Mail Forwarding. For more information and pricing, read the Extended Mail Forwarding FAQs .

Note: When your mail forwarding period ends, USPS will return your mail to the sender for 6 months with a label that has your new address.

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In addition to regular mail forwarding, USPS offers paid Premium Forwarding Service ® options. For a fee, customers can have their mail packed up and sent to them: For residential customers, in a weekly Priority Mail shipment; for businesses, in daily, weekly, or monthly Priority Mail or Priority Mail Express shipments.

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See other ways to manage USPS mail and have peace of mind when no one is home to receive important documents or packages.

Learn how to manage mail for loved ones who have passed. You can redirect their mail to another address and you can remove them from advertising lists.

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Home » Letters » Request Letters » Request Letter to Forward Documents – Sample Letter of Request to Forward Documents

Request Letter to Forward Documents – Sample Letter of Request to Forward Documents

(Sender’s details) ____________ ____________ ____________

Date: __/__/____ (Date)

(Receiver’s details) ____________ ____________ ____________

Subject: Request to forward documents

Dear Sir/Madam,

This letter is in reference to your application __________ (application details).

I request you to kindly forward the _______ (mention documents) to ___________ (address) for further processing of your application.

In case of any query, feel free to contact at __________ (contact number)

Thanking you in advance.

__________ (Your name) __________ (Designation)

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Shipping Documents: Essential Import & Export Docs (2024)

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By Meredith Flora Last updated on November 27, 2023

forwarding letter of documents

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Table of Contents

What are shipping documents?

10 essential international shipping documents, 3 most common domestic shipping documents, 2 crucial shipping documents for heavy or hazardous materials, how shipbob helps businesses with shipping documents, shipping documents faqs.

Shipping is one of the most important yet complicated aspects of running an online business. Not only do you have to consider the costs and logistics of sending out orders to your customers, but you also have to make sure that those orders are accompanied by the right paperwork. Otherwise, you could end up with serious delays or even the dreaded “ Package Stuck in Customs ” notification for international shipments.

The best way to avoid major shipping issues is to make sure that your packages go out with all the necessary documents. So what documents do you need to include? That’s exactly what you’ll find out in this guide.

Read on to learn all about the most common shipping documents for domestic, international, and hazardous shipping .

Shipping documents, as the name suggests, are the documents necessary to transport an item from one location to another. They’re made up of applicable records, forms, and certificates that provide information about the item being shipped. This may include details such as the item description and specification, quantity, price, ship date, delivery address, and shipping method.

The exact documents required may vary depending on factors such as the shipping method, delivery destination, and type of goods. However, most packages will require waybills, commercial invoices, packing lists, and certificates of origin.

As these documents provide information about the goods being shipped, they help ensure that packages are delivered on time and to the right addresses. They help courier services determine how to route the package and deliver them in the most efficient manner. 

Moreover, these documents are also necessary in international shipments to ensure that the package is in compliance with the import regulations of the countries through which it is routed. Ensuring all the necessary documents are included with the correct information will streamline the customs clearance process and allow for speedy international deliveries.

With international shipping, laws and regulations in different countries may vary. As such, the documents needed for import or export may also vary. In most cases, you’d need the following documents for international shipping.

1. Proforma invoice

A proforma invoice is a type of estimated invoice or a preliminary bill that is sent to international prospects. Basically, it’s like a quote that you send before the actual purchase. It enables them to arrange the necessary finances and documentation such as import licenses. 

The following details must be included in a proforma invoice:

  • Information on the buyer and seller
  • A detailed description of the items
  • Harmonized System (HS) codes for the items
  • Payment & invoice payment terms
  • Delivery details
  • Currency used
  • Date and expiration date

2. Commercial invoice

The commercial invoice, often generated using an invoice maker , is the proof of sale that must accompany all international shipments. It can be similar to your proforma invoice but may contain additional details such as the order number and PO number. 

Commercial invoices are very similar to standard invoices but must include other details that will help with customs clearance. This includes details such as:

  • Detailed information on the buyer and seller
  • Information on the freight forwarder
  • Banking and payment information
  • Shipping line
  • Item description
  • Country of origin
  • Total weight
  • Shipment terms

3. Export packing list

An export packing list contains an itemized list of all the goods included in a shipment along with important details about each item. This document may be used for issuing other important documents such as a bill of lading and a letter of credit. In international shipments, the packing list is essential for the shipment to clear customs. It can also be used if any dispute arises between the shipper and the carrier.

The export packing list will include key information such as:

  • Order date, shipping address, and contact info
  • Itemized list of shipped items
  • Itemized list of items that were out-of-stock
  • Quantity of each item
  • SKU or UPC numbers
  • PO number or slip number
  • Dimensions and weight
  • Packaging type
  • Safety measure

4. Certificates of origin

Most international shipments require a certificate of origin to declare where the items originated from. They must be provided in accordance with the rules and regulations of the importing country and certified by the export country’s consulate office or the chamber of commerce.

Certificates of origin must include the following details:

  • Name and address of the shipper
  • Name and address of the buyer
  • Exporting carrier
  • Country of manufacture
  • Number of packages
  • Date of export
  • Quantity/unit of measure
  • Signature from the authorized personnel

5. Certificate of free sale

Also called a certificate of export, this document serves as evidence that the item being shipped is sold or distributed legally in the open market and that there are no restrictions on them in the country of origin. A certificate of free sale indicates that the item has been approved by relevant regulatory authorities and is eligible for export.

This document is typically needed for certain types of products such as cosmetics, food items, medical devices, and biologics. 

6. Shipper’s letter of instruction

This document contains specific instructions to successfully transport international shipments. Usually provided to freight forwarders, this document will include details like:

  • Name and contact information of the shipper/exporter
  • Name and contact information of the freight forwarder
  • Details about the items being shipped
  • Item weight and dimensions
  • Type of packaging
  • Special handling requirements
  • Exporting restrictions (if any)
  • Type of freight
  • Insurance information
  • Documents included in the shipment
  • Special instructions to carrier or freight forwarder

7. Inland bill of lading

The inland bill of lading is a contract of carriage that’s consigned to the shipping carrier rather than the buyer for the transportation of goods via road, railway, or inland water. It states where the goods are being transported and serves as evidence that the goods have been picked up. The inland bill of lading may include details such as:

  • Origin country
  • Destination
  • Transportation terms

8. Ocean bill of lading

As the name suggests, this document is required for shipments made across international waters. It serves as a contract between the exporter or seller and the shipping carrier, ensuring that the buyer receives the product, and the seller gets paid. The ocean bill of lading may include details such as:

  • Item quantity
  • Shipment commercial value
  • Routing instructions

9. Air waybill

This is a contract of carriage for goods shipped by plane, indicating an agreement between the seller and the carrier. It’s non-negotiable and serves as a receipt of goods for the airline carrier once the goods arrive at the destination airport.

An air waybill typically includes the following information:

  • Name, address, and account number of the shipper
  • Name, address, and account number of the consignee
  • Air waybill number
  • Airport of departure
  • Airport of destination
  • Flight date
  • Declared value
  • Item details
  • Charges due to agent/carrier

10. Letter of credit

This is a popular means of payment for international transactions. It’s formal and binding, making it irrevocable by default. It’s a promise of payment to the seller by the bank on behalf of the importer or seller.   

Domestic shipping is a little less complicated than international shipping . You’ll typically require the following three shipping documents.

1. Bill of lading

Bill of lading ,or BOL, is a transportation contract between the transportation company or carrier and the business that’s sending out the package. It helps to confirm the receipt of goods that need to be shipped and it needs to be signed by an authorized representative from the carrier’s end. 

Typically, a BOL must include the following details:

  • Where it’s shipped from
  • Details of the carrier/transportation company
  • Transportation mode
  • Description of goods being shipped

2. Packing list

A packing list or a packing slip contains an itemized list of all the goods included in a shipment. This helps to ensure that everything’s included in the shipment, confirm that all the items were received, and identify any damaged items.

It includes details such as:

3. Commercial invoice

A commercial invoice serves as a proof of purchase and includes all the details of the sales transaction between the seller and the customer. It will include details such as:

  • Invoice number
  • Customer name, address, and contact info
  • Seller name, address, and contact info
  • Item description and quantity
  • Item weight

Shipping heavy or hazardous materials is a whole other game. As such, you’d need to include additional shipping documents in addition to the above.

1. Dangerous goods form

This is a declaration indicating that the seller has packed, labeled, and declared the consignment in accordance with the applicable regulations. It will include details like:

  • Shipper’s reference number
  • Page of pages
  • Consignee details
  • Departure airport
  • Destination airport
  • Shipment type
  • Nature and quantity of dangerous goods including proper shipping name, class or division, quantity and type of packaging, authorization
  • Additional handling information

2. Emergency response information

This document specifies what action must be taken in case of an emergency pertaining to the hazardous materials being shipped. It should include the following details:

  • Basic description and technical name of the material
  • Immediate health hazards
  • Risks of fire or explosion
  • Immediate precautions in the event of an incident or accident
  • Immediate procedure to handle fires
  • Procedure for handling spills and leaks
  • Recommendations for preliminary first aid measures

When you choose ShipBob’s fulfillment service, the team handles the entire fulfillment process for you. You can send your inventory to ShipBob , where it’ll be stored until an order comes in. The fulfillment team will pick and pack the orders and get them ready for shipment, which means ensuring that all the necessary shipping documents are included.

For international orders, you can take advantage of ShipBob’s global fulfillment network and store inventory countries close to your end customer. This minimizes the need for additional documentation when catering to orders made by international customers.

ShipBob can even help you manage shipping dangerous goods domestically. You can use the platform to mark the item as “Dangerous Goods” so ShipBob can take appropriate measures when managing the order.

If you’re ready to get started with ShipBob, request a quote to connect with our team.

Here are answers to the most common questions about shipping documents.

What document is required for every shipment?

Every shipment requires a commercial invoice, a packing list, and a bill of lading (BOL).

What documents are needed to ship internationally?

International shipments typically require a commercial invoice, a letter of free sale, a bill of lading, a certificate of origin, and an export packing list.

What is the difference between a bill of lading and a waybill?

A bill of lading (BOL) and a waybill contain almost all the same information about a shipment. The biggest difference is that a bill of lading is contractually binding while a waybill is not. 

Written By:

Meredith Flora

Meredith is a Content Marketing Specialist at ShipBob, where she writes articles, eGuides, and other resources to help growing ecommerce businesses master their logistics and fulfillment.

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<strong>Format</strong> <strong>of</strong> <strong>Forward<strong>in</strong>g</strong> <strong>Letter</strong><strong>FORWARDING</strong> <strong>LETTER</strong>(<strong>To</strong> <strong>be</strong> <strong>filled</strong> <strong>in</strong> by the tender<strong>in</strong>g party <strong>in</strong> <strong>of</strong>ficial letter head)The Medical Super<strong>in</strong>tendent,Safdarjang Hospital,New Delhi-110029.Tender Enquiry No. & date: … … … … … … … … … … … … …Date & Time <strong>of</strong> open<strong>in</strong>g <strong>of</strong> tender: … … … … … … … … … … …Sir,With reference to the above Tender Enquiry I/ We are submitt<strong>in</strong>g our tender documents. Thetender document is duly pag<strong>in</strong>ated and conta<strong>in</strong>s from page No. 1 to ……………….A Checklist chronologically <strong>in</strong>dicat<strong>in</strong>g documents attached <strong>in</strong> orig<strong>in</strong>al / copy duly attested byGazetted Officer / Notary / 1 st class Magistrate.CHECKLISTS.NO. DOCUMENTS ENCLOSED YES/NO PAGENO1. EMD for `12,000/= (`Twelve Thousand, only) (apc-23)2. Rate quotations should <strong>be</strong> neatly typewritten both <strong>in</strong> figureand words or should <strong>be</strong> pr<strong>in</strong>ted on computer pr<strong>in</strong>ter freefrom erasures, fluid<strong>in</strong>g, cutt<strong>in</strong>g and overwrit<strong>in</strong>g and Handwritten quotation will not <strong>be</strong> acceptable.(apc-1)3 Pag<strong>in</strong>ation <strong>of</strong> document submitted. (apc-2)4. Certificate/ Copy <strong>of</strong> up to date returns/ acknowledgementfrom the department <strong>of</strong> trade & taxes with TIN No. (orig<strong>in</strong>al /attested by Gazetted Officer/ Notary/ 1st class Magistrate)(apc-3)5. The tenderer shall furnish a non- blacklist<strong>in</strong>g certificate onaffidavit on non-judicial stamp paper duly attested <strong>of</strong> Rs.10/-(apc-4)6. 3 year cont<strong>in</strong>uous experience certificate/ on firm’s letterhead, end<strong>in</strong>g to the commencement current f<strong>in</strong>ancial yearfor supply the same material to similar organization/ Govt.organization. (apc-5)7. 3 year’s Supply order orig<strong>in</strong>al / copy duly attested byGazetted Officer/ Notary/ 1st class Magistrate) enclosedalong with tender document. (apc-6)8 Certificate to the effect that all the terms & conditionsmentioned <strong>in</strong> the tender document are acceptable <strong>of</strong> tenderdocument.(apc-11)9 Rate quotation <strong>in</strong> prescri<strong>be</strong>d pr<strong>of</strong>orma.(apc-15 )10. Undertak<strong>in</strong>g from the firm to repairy the quoted itemswith<strong>in</strong> the stipulated time period.(apc-20)11. Undertak<strong>in</strong>g to replace defective item(s) if any at the cost <strong>of</strong>supplier <strong>in</strong>clud<strong>in</strong>g guarantee/ warranty certificate at the time<strong>of</strong> supplied stores (apc-21(i))Name (s) and signature (s) <strong>of</strong> the tenderer( with stamp <strong>of</strong> the firm.)

THE FOLLOWING DOCUMENTS SHOULD BE ATTACHED WITH TENDER DOCUMENT.1. EMD for `12,000/= (` Twelve Thousand only )(apc-23)2. Rate quotations should <strong>be</strong> neatly typewritten both <strong>in</strong> figure and words or should <strong>be</strong>pr<strong>in</strong>ted on computer pr<strong>in</strong>ter free from erasures, fluid<strong>in</strong>g, cutt<strong>in</strong>g and overwrit<strong>in</strong>g andHand written quotation will not <strong>be</strong> acceptable.(apc-1)3. Pag<strong>in</strong>ation <strong>of</strong> document submitted. (apc-2)4. Certificate/ Copy <strong>of</strong> up to date returns/ acknowledgement from the department <strong>of</strong> trade &taxes with TIN No. (orig<strong>in</strong>al / attested by Gazetted Officer/ Notary/ 1st class Magistrate).(apc-3)5. The tenderer shall furnish a non- blacklist<strong>in</strong>g certificate on affidavit on non-judicialstamp paper duly attested <strong>of</strong> Rs.10/-(apc-4)6. 3 year cont<strong>in</strong>uous experience certificate/ on firm’s letter head, end<strong>in</strong>g to thecommencement current f<strong>in</strong>ancial year for supply the same material to similarorganization/ Govt. organization. (apc-5)7. 3 year’s Supply order orig<strong>in</strong>al / copy duly attested by Gazetted Officer/ Notary/ 1st classMagistrate) enclosed along with tender document. (apc-6)8. Certificate to the effect that all the terms & conditions mentioned <strong>in</strong> the tender documentare acceptable <strong>of</strong> tender document.(apc-11).9. Rate quotation <strong>in</strong> prescri<strong>be</strong>d pr<strong>of</strong>orma.(apc-15)10. Undertak<strong>in</strong>g from the firm to repair the quoted items with<strong>in</strong> the stipulated timeperiod.(apc-20).11. Undertak<strong>in</strong>g to replace defective item(s) if any at the cost <strong>of</strong> supplier <strong>in</strong>clud<strong>in</strong>gguarantee/ warranty certificate at the time <strong>of</strong> supplied stores(apc-21(i)).Name (s) and signature (s) <strong>of</strong> the tenderer( with stamp <strong>of</strong> the firm.)

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Cover Letter for Document Submission Sample

At some point in the job application or admission application process, you may be asked to submit documents for the bank, company, school. These documents should be sent over in the same professional manner as your application letter, i.e., with a formal cover letter. In this guide, we'll introduce you to the uses of a cover letter for document submission and a sample of such a cover letter .

  • # Cover Letter Sample for Document Submission to A Company
  • # Cover Letter Sample for Document Submission to Schools
  • # Sample Letter with Attached Documents
  • # How to Edit Cover Letter for Document Submission Template
  • # Tips for Writing Cover Letter for Document Submission

Covering Letter for Submission of Documents

submitting documents cover letter

This is a free cover letter template for submitting documents. Free Download and customize it according to the sample text below.

Supported formats

Cover letter for document submission sample to a company.

Below, you'll find a sample cover letter for document submission. To help you understand what a cover letter for document submission looks like, we've put together a short cover letter to show you the structure.

First Name Last Name Address Line 1 Address Line 2 Address Line 3 Postcode Phone Number Email

Contact Name Company Name Address Line 1 Address Line 2 Address Line 3 Postcode Phone Number Email Day/Month/Year

Dear Mr. Keys,

This letter contains an itemized list of the following documents; as asked for by your company:

  • A photocopy of my driving license
  • A paper document that proves my address (bank statement)
  • A photocopy of the inside of my passport
  • A photocopy of the front of my passport
  • A photocopy of my NI card

I am sending these documents to you to ensure further progress in fulfilling the requirements for joining your company. All the documents asked for by the company are attached alongside this letter. Please let me know if you require any other documentation.

I greatly appreciate your consideration of my job application and wish to let you know that I am still seriously interested in further pursuing the application. Thank you for your time.

Kind regards, Your name

As you can see by our cover letter for document submission sample, these types of cover letters are notoriously short. It's not necessary to repeat your first cover letter or include anything from your CV with these types of cover letters. They are simple, factual, and used as a formality when contacting a company regarding a job application.

Cover Letter for Document Submission Sample to Schools

Here is a sample to write a covering letter for document submission to schools.

The Administration Department University Name Address Line 1 Address Line 2 Address Line 3 Postcode Day/Month/Year

Contact Name Department Name Address Line

Subject: Document submission letter

Respected Sir,

I am XX, a student of [School Name] with application number [Number]. I am writing this letter to send you the remaining documents which are required for the application process. At the time of admission, I was not able to submit my marksheets and transfer certificate as I was yet to receive it from my previous school. Now that I have received it, I would like you to accept it and update my record accordingly.

Thank you for considering my request for late submission once again. Please feel free to contact me in case of any discrepancy.

Sincerely, Your name Contact number email address

Attachments: Class 12th transfer certificate

Sample Letter with Attached Documents

The General Manager, Company Name, Address.

From Your name, Designation, Company name, Address.

Dear Sir/Madam,

Here we are submitting the marketing performance report. Please find the enclosed report along with this letter.

For any modifications, please let us know, we will try to revise the document.

Designation, Company name

How to Edit Cover Letter for Document Submission Template in PDF

After downloading the PDF cover letter template, you can edit it with a professional PDF editor, Wondershare PDFelement - PDF Editor . With this tool, you can change the texts, images, forms, signatures, etc., in the PDF documents and make your documents perfect for submission.

  • Create high quality PDF cover letter without losing layout and formatting;
  • Free PDF cover letter samples available;
  • Convert Word, PPT, Excel, etc. to PDF or vice versa;
  • Compress files for email attachments.

Step 1. Open the Cover Letter Template

sample cover letter for document submission

Step 2. Click on "Edit" and Enter Your Text as You Like

cover letter sample for document submission

Step 3. Complete and Save Your Cover Letter

cover letter for document submission sample

What should you mention in a cover letter for document submission

In a cover letter for document submission, you'll need to mention several things. These cover letters are exact, so, likely, you won't write more than half a page.

  • Start with your contact details and your name. Even if you're sending the documents by email, you should always include your name and contact details in a cover letter for requested documents, as this helps the employer figure out who's contacting them.
  • State why you're contacting the company. There are hundreds of applicants for every job position, and though you may be onto the next stage, there will still be several other people sending similar documents. Tell the company who you are, what position you applied to, and ensure that you point out that they asked you to send more documentation across to them.
  • An itemized list of documents. Whatever documents you're sending, no matter how many of them there are, write a shortlist in your cover letter to tell the company which documents you include in your email or letter.
  • Express your excitement. Like a standard job cover letter, express your interest in the job position again, on a smaller scale to how you expressed your excitement the first time you contacted the company. This will let them know that you're still interested.

Other Tips to Remember

In addition to our cover letter for the document submission sample and our tips on what to mention in the cover letter, we have a few more hints to share with you:

  • Make sure that you have the correct company details. It wouldn't do to send a cover letter for requested documents to the wrong email address, nor would it be good to address a non-existent manager at the company. To have gotten this far, you will have been conversing with somebody. At the very least, address that person.
  • Never send original documents. Sending original documents is a nightmare, especially through the post. You're likely never to see them again. Postal systems at companies are messy at best, and your potential employer won't be expecting original documents from any of the applicants. Send photocopies or scan copies of the documents into your computer and email them across to the company.
  • Always date the cover letter. This isn't necessary when sending the cover letter via email, but if you're posting your documentation, ensure that your cover letter is dated. This lets the company know when they were sent to arrive at the hiring manager late.
  • Keep the letter short and professional. As mentioned, it's essentially a formality. You're simply covering all of your professional bases, so it's best to keep the letter short, tell them what you're attaching, and sign off soon after.

With these tips and our sample cover letter for document submission, we're positive you'll be able to contact the company with ease.

Wondershare Editor

Posted by Elise Williams to Updated: 2023-11-30 16:55:24

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Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.

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White House Clashed With Justice Dept. Over Special Counsel Report

Previously undisclosed letters show a testy exchange over whether the Justice Department violated its own guidelines in releasing a report with comments disparaging President Biden.

  • Share full article

Attorney General Merrick B. Garland in a dark suit.

By Charlie Savage

Charlie Savage has written about national security, presidential power and legal policy for more than two decades. He reported from Washington.

The White House clashed with the Justice Department in the run-up to the release of a special counsel report last week about President Biden’s handling of classified information, previously undisclosed correspondence shows.

The letters, obtained by The New York Times, show that a top Justice Department official rejected complaints from Mr. Biden’s lawyers about disparaging comments in the report regarding the president.

The lawyers wrote to Attorney General Merrick B. Garland the day before he released the report by the special counsel, Robert K. Hur. They raised objections to passages in the report in which Mr. Hur suggested that Mr. Biden’s memory was failing and questioned some of his actions, even though the special counsel had found no basis to prosecute the president.

The lawyers said Mr. Hur’s comments “openly, obviously and blatantly violate department policy and practice,” the letters show.

The next day, as the department was preparing to make the report public, Bradley Weinsheimer — the department’s senior career official, or nonpolitical appointee, who deals with ethics complaints or appeals of department decisions — wrote back rejecting their criticism. He insisted that the comments in the report “fall well within the department’s standards for public release.”

Mr. Hur had permitted Mr. Biden’s White House and personal lawyers to review a copy of the report before turning it in to Mr. Garland, to allow for any comments and to see whether there was anything Mr. Biden might want to assert executive privilege over. While Mr. Biden did not invoke the privilege, the review prompted the lawyers’ complaints to Mr. Garland.

The disclosure of the sharp exchange adds new detail to how the White House sought to head off what officials knew would be a political furor set off by the release of Mr. Hur’s report — and how the Justice Department declined to change course.

Among other things, the letters show that the White House and Justice Department sparred over whether the report was comparable to a 2016 news conference in which James B. Comey Jr., then the F.B.I. director, rebuked the Democratic presidential nominee that year, Hillary Clinton, over her use of a private email server, even as he announced that he was recommending against prosecuting her.

They also underscored long-simmering tensions between the White House and the Justice Department over decisions made by Mr. Garland, even as the Biden administration has sought to restore the norm of Justice Department investigative independence from White House influence after the Trump administration.

In registering their objections, Mr. Biden’s lawyers stopped short of asking Mr. Garland to withhold anything from the report or to instruct Mr. Hur to rewrite it.

Mr. Hur is scheduled to testify publicly on March 12 in front of the House Judiciary Committee, according to a person familiar with the matter. Republicans have seized on Mr. Hur’s characterization of Mr. Biden as unable to remember important dates from his own life to bolster their assertions that he is too old to serve another term.

The White House and the Justice Department declined to comment on the letters.

Mr. Garland said last year that he would make the eventual report public when he named Mr. Hur, a former Trump administration political appointee, as a special counsel to investigate how classified documents from Mr. Biden’s vice presidency had ended up at an office he had used in Washington and his home in Delaware.

Mr. Hur’s nearly 400-page report concluded that there was no case to bring against Mr. Biden. While it said there was some evidence consistent with a conclusion that Mr. Biden had willfully retained classified material without authorization while out of office, it said the facts fell short of proving that he had done so — and that other evidence was consistent with innocent explanations.

But Mr. Hur also used his report to denigrate Mr. Biden as “totally irresponsible” for keeping at his home diaries from his vice presidency that contained classified information, like accounts of meetings at which national security or foreign policy matters had been discussed. Mr. Hur made that assertion even as he acknowledged that other former presidents, including Ronald Reagan, did the same and that the Justice Department has known about that practice without objecting to it.

And — particularly explosive amid Mr. Biden’s re-election campaign — Mr. Hur repeatedly portrayed the president as doddering, including calling him an “elderly man with a poor memory” who has “diminished faculties in advanced age.”

Mr. Biden’s lawyers, who were present for Mr. Hur’s five-hour interview with Mr. Biden, have called those and similar comments in the report both inaccurate and gratuitous, noting that Mr. Hur found he could not prove a case against Mr. Biden anyway for other reasons.

Mr. Hur obtained a recording of Mr. Biden telling a ghostwriter, while living in a rented house in Virginia in 2017, that he had just found “all the classified stuff downstairs.” The special counsel tried to prove that Mr. Biden had been referring to a specific set of files about the Afghanistan war that were found with a jumble of unrelated material in cardboard box in his garage at his house in Delaware. If so, the recording would be strong evidence that Mr. Biden had knowingly retained those files while out of office.

But Mr. Hur could not find evidence to prove that theory. At one point in discussing why he had declined to bring a charge based on that theory, he provided a reason to say Mr. Biden has memory problems: He speculated that Mr. Biden “could have come across them” in his Virginia house but then “forgotten about them soon after,” which he said could convince jurors that he did not hold onto them willfully.

But elsewhere Mr. Hur made clear that he lacked sufficient evidence to bring a criminal charge based on that theory, regardless of Mr. Biden’s memory. He could not prove the Afghanistan war files had even been in the Virginia house, and he was unable to determine who had put them in the box. He acknowledged the available facts were also consistent with a scenario in which “they could have been stored, by mistake and without his knowledge, at his Delaware home since the time he was vice president.”

Mr. Biden said that on that recording, he had actually been talking about having found something else — a sensitive but unclassified memo he had written to Mr. Obama in 2009 about the war — and that he believed the documents must have been tossed into the box by people moving his belongings out of the vice president’s residence.

Since the report’s release, some commentators have compared Mr. Hur’s decision to include his view of Mr. Biden’s mental faculties to Mr. Comey’s disparagement in 2016 of Mrs. Clinton. Mr. Comey called her “extremely careless” for using a private email server even while saying that “no reasonable prosecutor” would bring a criminal case against her over the matter.

An inspector general report later found that Mr. Comey had violated “well-established department norms” that law enforcement officials should not be “essentially, ‘trashing’ the subject of an investigation with uncharged misconduct” that did not warrant prosecution.

The sharp exchange of letters shows that Mr. Biden’s legal team had brought that very comparison to Mr. Garland’s attention before he decided to follow through on his vow to publicly release the report.

“Mr. Hur’s criticism of President Biden mirrors one of the most widely recognized examples in recent history of inappropriate prosecutor criticism of uncharged conduct,” wrote the lawyers — the White House counsel, Edward N. Siskel, and Mr. Biden’s personal lawyer, Bob Bauer — to the attorney general in a three-page letter dated Feb. 7.

In his response on behalf of the department the next day, Mr. Weinsheimer rejected the comparison to Mr. Comey. He said the context of Mr. Hur’s comments made them “appropriate” because it was his job as a prosecutor to make — and explain — decisions on whether to charge at the end of an investigation. Mr. Comey’s disparagement of Mrs. Clinton as F.B.I. director, he said, was “not a comment offered in explanation of the evidence and its application to the law.”

“The identified language is neither gratuitous nor unduly prejudicial because it is not offered to criticize or demean the president; rather, it is offered to explain Special Counsel Hur’s conclusions about the president’s state of mind in possessing and retaining classified information,” Mr. Weinsheimer wrote.

In a five-page follow-up letter to Mr. Weinsheimer on Feb. 12, Richard Sauber, a White House lawyer, and Mr. Bauer forcefully rejected his response. They argued that Mr. Comey had “of course” made his comment about Mrs. Clinton to explain that he believed the evidence showed her actions were “extremely careless” but did not cross the line into chargeable conduct.

And, they noted, the inspector general report had actually laid out a general principle that “department prosecutors” — not just F.B.I. officials — should not “insinuate or allege that an individual who has not been charged with a crime is nevertheless guilty of some wrongdoing.”

The White House also attached to its Feb. 7 letter to Mr. Garland two earlier letters that Mr. Sauber had sent to Mr. Hur and his deputy in September and October. The first had objected to Mr. Hur’s making Mr. Biden’s vice-presidential diaries part of the focus of the criminal investigation, given precedents like Reagan.

The second asked Mr. Hur, in writing his report, to scrupulously adhere to “principles of fundamental fairness” and policies about not disclosing information that would unfairly tarnish anyone not being charged with a crime, citing the likelihood that Mr. Garland would make his report public.

In that sense, the exchange underscored a disconnect between department regulations for special counsel investigations , which were written in 1999 amid bipartisan consensus that a previous independent counsel law had let special investigators run amok, and how such inquiries have worked in practice. The 1999 rules were developed in the wake of the investigation into President Bill Clinton conducted by Ken Starr, which morphed from scrutiny of a land deal into a lengthy and salacious report about an extramarital affair.

The regulations authorize an attorney general to block a special counsel’s action if it is “so inappropriate or unwarranted under established departmental practice that it should not be pursued.” But in practice attorneys general face significant political pressure to not interfere, lest they be accused of a cover-up.

And while the regulations call only for a special counsel to write a “confidential” report to the attorney general at the end of an inquiry explaining any decisions on charging, it has become the norm for special counsels to write lengthy narrative reports that are clearly intended to be made public — and that attorneys general have disclosed.

In defending Mr. Garland’s decision to go forward with releasing the Hur report, Mr. Weinsheimer argued that it was appropriate to do so because the language to which the Biden team was objecting went “directly” to detailing the basis for his decision not to bring charges in a high-profile and sensitive matter of national controversy.

“The report addresses whether the president, as a private citizen, mishandled classified information in violation of criminal laws,” Mr. Weinsheimer wrote. “This sits near the apex of the public interest. The report and its release, including the identified language, are consistent with department policies and practice.”

In their Feb. 12 follow-up letter, Mr. Sauber and Mr. Bauer also cited criticism of the department’s actions from three former high-level officials in previous Democratic administrations: former Attorney General Eric H. Holder Jr., former Deputy Attorney General Jamie Gorelick, and Preet Bharara, the former U.S. attorney for the Southern District of New York.

Mr. Hur’s choice to include the disparaging comments “ — and it was undoubtedly a choice — is inconsistent with a good-faith attempt to comply with the special counsel regulations or to live up to the department’s tradition of refraining from criticism of uncharged conduct,” Mr. Sauber and Mr. Bauer wrote.

Luke Broadwater contributed reporting.

Charlie Savage writes about national security and legal policy. More about Charlie Savage

Biden’s Mental Acuity Under Scrutiny

Comments about president biden’s age and memory in the special counsel’s report have captured democrats’ fears ahead of the november election and fueled republicans in their efforts to cast the president as weak..

An Age-Old Question: How old is too old to be president? The report has thrust the issue back into the spotlight  just as America seems poised to elect a commander in chief well past typical retirement age, no matter who wins in November.

Implications for 2024 Election: Why is the age issue hurting Biden  so much more than Donald Trump? Both are over 75, but voters are much less likely to worry that Trump is too old to serve .

Voter Reactions: To Americans in their 70s and 80s, the renewed questions swirling around Biden’s age have resonated in deeply personal ways . Many agree that it’s an issue, while others feel the criticism of Biden is insulting.

Rebuffing the Report: Vice President Kamala Harris and other White House officials have sought to discredit the report , suggesting that it was more of a political attack than an unbiased legal document .

The Science of Memory Loss: After the report’s release, medical experts noted that the special counsel’s judgments on Biden’s mental health did not appear to be based on science .

A Protective White House: Biden’s top aides have created a cocoon around him out of concern that his mistakes could be amplified and damage his image. The events that followed the report’s release emphasized those risks in striking ways .

Fact-checking Sunday show spin on classified document report about President Joe Biden

President Joe Biden on Feb. 8 addressed the special counsel's report about his handling of classified material.

The special counsel report on President Joe Biden’s handling of classified documents was a major discussion topic on the Sunday morning political talk shows. 

The president’s critics played up Special Counsel Robert Hur’s  description  of Biden’s allegedly poor memory; defenders countered that such details were either inaccurate, out of bounds for such a report, or both.

The discussion yielded several examples of incomplete or inaccurate descriptions of what Hur wrote in the report. 

Here’s a rundown.

Claims that special counsel found guilt 'beyond a reasonable doubt'

Sarah Isgur, a former Justice Department official under former President Donald Trump appearing on ABC’s "This Week," overstepped on the report’s findings about reasonable doubt.

Prep for the polls: See who is running for president and compare where they stand on key issues in our Voter Guide

"They found evidence that (Biden) willfully retained national security information. And even probably beyond a reasonable doubt," Isgur said. "But the justice manual says that that's not enough even if you can prove it beyond a reasonable doubt. You have to believe, as the prosecutor, that you can get a conviction from a jury." 

In the report’s executive summary, Hur wrote that "we conclude that the evidence does not establish Mr. Biden's guilt beyond a reasonable doubt." 

The report repeats the concern about not achieving proof beyond reasonable doubt roughly two dozen more times throughout the 388 pages of text.

Saying Biden and Trump did the same thing with classified documents

Sen. Tom Cotton, R-Ark., appearing on "Fox News Sunday," exaggerated the similarities between the Biden documents case and the one being pursued by Jack Smith, a different special counsel against Trump.

Willfully disclosing classified material is "exactly what Donald Trump’s been charged with," Cotton said. "The special counsel had to explain why he wasn’t going to charge President Biden with a crime, since President Trump is facing the exact same crime, and the explanation is, President Biden’s memory is failing."

There is overlap between the willful retention charge that Hur considered against Biden and the document case charges against Trump. However, Cotton ignored other charges that were made against Trump and not against Biden.

When Trump was indicted in June 2023 on about  three dozen counts , the charges included conspiracy to obstruct justice and making false statements. The indictment accused Trump of:

  • "Suggesting that his attorney falsely represent to the FBI and grand jury that Trump did not have the documents called for by the grand jury subpoena."
  • Directing an employee "to move boxes of documents to conceal them from Trump’s attorney, the FBI and the grand jury." 
  • "Suggesting that his attorney hide or destroy documents." 
  • Causing the submission of a certification to the FBI and grand jury "falsely representing" that all documents had been produced.

In his report, Hur stated that Biden had consistently cooperated with the special counsel’s investigation. Hur specifically noted that this was a major contrast in how Biden and Trump handled classified documents after they left office.

Jumping from "evidence" of guilt to just plain guilt

Several hosts and guests on the shows omitted a key word — "evidence" — when summarizing what the report said.

Although the report sometimes reads as if the special counsel mentally concluded that Biden was guilty of willful retention of classified documents, Hur’s phrasing is more circumspect.

Here’s how several Sunday show guests went beyond what the report said: 

  • The report "codified the fact that … Biden committed a felony and willful retention of documents." — "This Week" guest Reince Priebus, Trump’s first chief of staff.
  • The special counsel wrote that Biden "‘willfully and knowingly retained classified documents.’" — Chris Christie, former New Jersey governor and former Republican presidential candidate, on NBC’s "Meet the Press."
  • "The report makes it clear President Biden intentionally took classified material, and he willfully disclosed it to his own ghostwriter. That’s clear." — Cotton on "Fox News Sunday." (Cotton’s reference to Biden’s ghostwriter concerns his 2017 memoir, "Promise Me, Dad." The special counsel found evidence that Biden shared classified information with his ghostwriter as the book was being written, though no classified material appeared in the book.)

Also, hosts Jonathan Karl on ABC’s " This Week " and Kristen Welker on NBC’s " Meet the Press " didn’t use the word "evidence" when referring to the report on their shows, and a  graphic  behind Welker’s shoulder also omitted the word.

In each case, this framing goes beyond what the report said.

To be fair,  our initial article  on the special counsel’s report also did not appreciate the distinction between including or omitting the word "evidence." We decided to update our earlier story given feedback from experts for this one.

At the beginning of the report, the special counsel said the investigation "uncovered evidence that President Biden willfully retained and disclosed classified materials." The phrase "uncovered evidence that" offers a limit on what the special counsel concluded.

The special counsel said Biden would likely be able to muster counterevidence against a charge of "willful retention" if the case were to go to trial.

Several legal experts told PolitiFact that omitting the "uncovered evidence that" phrasing is not trivial.

"Saying that there is evidence of a crime is not the same as saying Biden is guilty of a crime," said Joan Meyer, who has worked as a prosecutor at the federal and local level.

Ric Simmons, an Ohio State University law professor, said the special counsel was consistent. The report "always says that there is evidence that Biden committed these crimes, not that he is guilty of these crimes, and this is consistent with the best practices of prosecutors," he said.

In essence, Simmons said, "Hur says that he does not believe he can prove Biden's guilt beyond a reasonable doubt, so it would be even worse for him to claim that Biden is guilty."

Evidence limitations with a Biden letter about Afghanistan

Biden’s legal team referred to a handwritten memo Biden wrote to then-President Barack Obama about Afghanistan around Thanksgiving 2009. It was among the materials FBI agents recovered from Biden's Delaware garage and home office in December 2022 and January 2023. 

"Even the special counsel acknowledges (that this) was one that he would not have thought would include classified information," Bob Bauer, Biden’s personal attorney,  said  on CBS "Face the Nation."

The report said, "The memo concerned deliberations from more than seven years earlier about the Afghanistan troop surge, and in the intervening years those deliberations had been widely discussed in public, so Mr. Biden could have reasonably expected that the memo's contents became less sensitive over time." 

"Less sensitive" is not the same as having zero classified information. However, the report acknowledged that if the charges came to trial, "We expect the defense would strongly challenge whether the documents still contain sensitive national defense information.

Our sources

  • Special counsel  report  on Biden documents case, Feb. 8, 2024
  • Trump documents case  indictment , June 8, 2023
  • CBS News, " Face the Nation " transcript, Feb. 11, 2024
  • ABC News, " This Week " transcript, Feb. 11, 2024
  • NBC News, " Meet the Press " transcript, Feb. 11, 2024
  • Fox News, "Fox News Sunday," Feb. 11, 2024
  • Victor Shi, post on X, Feb. 11, 2024
  • Email interview with Mark Osler, law professor at the University of St. Thomas, Feb. 12. 2024
  • Email interview with Ric Simmons, law professor at Ohio State University, Feb. 12, 2024
  • Email interview with Joan Meyer, partner at the law firm Thompson Hine LLP, Feb.12, 2024

New documents underscore why the Supreme Court must let Jack Smith's Trump case move forward

January 6 was just the tip of the iceberg — trump's criminal conspiracy was sprawling, by amanda marcotte.

Despite taking their own sweet time to render what should have been a five-minute decision ruling that Donald Trump is not immune from criminal prosecution, the D.C. Circuit Court of Appeals did do Americans one big favor : They removed most of Trump's avenues to continue delaying what has become known as the "January 6" criminal case against him. I'll spare readers the tedium of recounting the legal maneuvering that was avoided, and sum it up as this: The court gave Trump a Monday deadline to appeal to the Supreme Court. He, as usual, put it off until the last minute but did indeed make that appeal by the end of the day. 

Now there is only one question: Will the six Republican justices on the court sabotage the case brought by special prosecutor Jack Smith?

Almost no legal experts think that the justices, despite being partisan hacks, will humiliate themselves by upholding Trump's asinine claims of total license to commit as many crimes as he wishes. But, as Ian Millhiser at Vox explains , "the Court could simply sit on his request for a very long time without taking any action on it." Doing so would destroy the chance that Trump's criminal trial for his attempted coup would occur this year. If he wins the election, it would destroy the case completely. There is no doubt that Trump would appoint a corrupt crony to head the Justice Department, and that stooge would kill the case. 

On the same day that Trump filed his appeal, Talking Points Memo released a blockbuster report that underscores what a devastating blow to democracy it would be if the Supreme Court derailed this criminal case against Trump. As Josh Kovensky writes, Kenneth Chesebro, one of the unindicted (so far) co-conspirators in Smith's D.C. case, provided "a trove of documents" to Michigan prosecutors as part of a cooperation agreement to avoid charges of efforts to steal the election in that state. ( Chesebro has already pled guilty in a similar case in Georgia .) The documents show how Trump and his conspirators hatched a plan to steal the election by interrupting, delaying, filibustering or otherwise blocking the congressional certification of electoral votes. The idea was to sow chaos for days, if not weeks, in hopes the Supreme Court would step in and simply nullify the election, declaring Trump president. 

Want more Amanda Marcotte on politics? Subscribe to her newsletter Standing Room Only .

The full plan never came to fruition, in large part because the conspirators didn't get enough buy-in from then-Vice President Mike Pence and other key Republican leaders to pull it off. But the documents are a chilling reminder that the violence of the Capitol insurrection was just a small part of what was a vast, sweeping conspiracy to steal the 2020 election from President Joe Biden and the voters who elected him. This matters, because "January 6" has become a shorthand for an attempted coup that, in actuality, lasted for two months and across multiple states. No doubt, the Capitol riot was the flashiest part of this effort. But there's a real danger that the violence that day is eclipsing the public's understanding of all the events — and crimes — that led up to QAnon idiots storming the Capitol. 

There's a real danger that the violence that day is eclipsing the public's understanding of all the events — and crimes — that led up to QAnon idiots storming the Capitol. 

Worse, focusing on the Capitol riot at the expense of talking about Trump's larger attempted coup allows Republicans to gaslight voters about how serious Trump's efforts to overthrow democracy really were. One of the favorite tactics of Republicans is to pretend the riot was just a protest that got "out of hand" and deny that Trump was deliberately instigating it with his "fight like hell" speech.

That lie is harder to pull off when one looks at the larger context. Trump and his conspirators had been plotting for months to derail the electoral vote count, creating what they hoped would be a pretext to nullify the election. The attack on the Capitol was part of this larger plan. That's why it's ridiculous to pretend Trump didn't deliberately instigate the riot. Taken together with all his other actions to derail the electoral vote-counting, it's clear that the riot was part of the larger scheme to keep the election from being certified. 

It's worth revisiting the indictments that Smith filed against Trump  last summer. While journalists tend to call this the "January 6" case, the indicting document refers to a conspiracy that stretched from "November 14, 2020 through on or about January 20, 2021." The evidence is extensive, but only a fraction of it involves the efforts to bring followers to the Capitol to be foot soldiers in the insurrection. Mostly it's about the various efforts to persuade officials on all levels of government to certify fraudulent electors in the place of the real ones, or to fabricate enough votes for Trump to throw the election, or to get the Justice Department to declare the election fraudulent as a pretext to throw out the results. It's only when all that failed that Trump turned to violence to create the chaos that Chesebro and his associates thought could be used as cover to declare Trump the victor. 

It's crucial that Smith get to present this evidence to a jury — and to the nation — before the election, and ideally, before the official party nominations are secured at the conventions this summer. Republican voters will probably pick Trump as their nominee anyway, but it's only fair that they have a chance to be reminded of how central he was to his own coup before they decide to move forward. Trump is more than a guy who gave an ill-advised speech on a single day. He spent every day for weeks scheming to overthrow democracy. Voters really are owed a full accounting of the attempted coup, and not this reductive view that it was just one bad day at the Capitol on January 6.

The new Chesebro documents are a strong reminder that the plot to steal the election really hinged on whether the Supreme Court would, as Trump hoped, use the Trump-created chaos as an excuse to simply declare the election null and claim Trump can retain power indefinitely. There's some reason to believe the justices, like Pence, wouldn't have played along it if came to that, because they knocked down Trump's other lawsuits asking for the courts to nullify the election. 

But if they slow-walk this case so that Smith doesn't get to try it before this year, the court has proved themselves just as corrupt as Trump believed them to be when he asked them to steal an election for him. The case presented to them is a lay-up. There's no legitimate cause to argue that Trump gets forever immunity for his crimes. All they need to do is put out a one-sentence response upholding the D.C. opinion. That can be done this week. Frankly, that could have been done within minutes of Trump filing his appeal. It's rare that matters of law are as black-and-white as this, but here we are. If the Supreme Court slow-walks this, the only reason would be to help a man who tried to overthrow the government get away with his crimes.

about this case

  • “Really bizarre”: Legal experts trash Trump’s “poorly-written” Supreme Court immunity filing
  • Trump lawyer’s admission could “come back to haunt” him in other cases, attorney warns
  • Immunity ruling boosts chances of a speedy Jan. 6 trial for Trump
  • Trump loses immunity bid as appeals court rules he’s just a “citizen”

Amanda Marcotte is a senior politics writer at Salon and the author of " Troll Nation: How The Right Became Trump-Worshipping Monsters Set On Rat-F*cking Liberals, America, and Truth Itself ." Follow her on Twitter  @AmandaMarcotte  and sign up for her biweekly politics newsletter, Standing Room Only .

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