leave application format working

Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

Avail your free 1:1 mentorship session.

Something went wrong

• How To Write A Leave Application For Office (Samples)

Featured in:

Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind – What if they say no? The thought is justified.

Sometimes the company just can’t afford to let you go, especially if your reason for requesting leave is not that pertinent.

Sometimes, however, your leave application gets rejected, not because of the reason behind the request, but rather because of how you make the request.

For instance, if you craft a leave application in impolite language where you literally demand to be allowed to stay away from work, you probably won’t get your request approved.

Furthermore, there is a certain format you have to follow when writing your leave application. Remember leave applications are supposed to be formal documents. The leave application is the official way to request leave.

Of course, you could of course ask your manager for leave verbally, but even if they agree, you might still have to write a formal leave application letter.

This is why crafting an effective leave application is a skill everyone working in the corporate world should learn.

If you don’t know where to start or the do’s and don’ts of leave application writing, read on for a complete breakdown of everything you need to know.

DETAILS TO INCLUDE IN YOUR LEAVE APPLICATION FOR OFFICE

In a leave application for office, you need to explain to HR or the manager why you are taking a leave of absence: what situation exactly is prompting this action?

Below are some of the important details you should always remember to include when writing your leave application:

• Your complete name, address, contact information and employee code: These are details that identify who you are.
• Salutation: This is a greeting addressed to the recipient of the leave application.
• The subject of the application: This is where you specify the type of leave you are requesting for. For instance, you could write “Request for maternity leave .” This makes it clear even before the recipient reads the letter exactly what you are applying for.
• Why you are taking leave: In the letter itself, providing the reason for your desire to take leave. It could be for health reasons, to study, to go on vacation, to take care of an emergency that has emerged, maternity, adoption of a child, and so on.
• Number of days you’ll be away: It is very important that you remember to specify the number of days you intend to be away from the work place. This will allow the company to plan accordingly for your absence. Include the date you’ll go on leave and the date you’ll return to the workplace.
• Work plan in your absence: It goes without saying that work will continue in the organization even in your absence. While you may be entitled to take leave, it is always good when you show initiative and thoughtfulness by ensuring your responsibilities and duties will be handled in your absence. For instance, you can discuss this with your supervisor or with your colleagues and ensure your most urgent duties are distributed to colleagues. You can also train a replacement (an intern perhaps). Another solution would be creating a document that contains detailed information of your daily work. You can also indicate that you will be available in case of any emergency during your absence.
• Contact Information: Provide accurate contact information to ensure you are reachable during your leave. Sometimes emergencies come up and you are the only one who can solve the problem. For instance, if you are the only one who knows where a certain key document is located, they might need to reach you for assistance.
• Official documents: You should be ready to provide any documents, if necessary or if asked for, that support or corroborate your need to take a leave of absence. For instance, if you are taking sick leave, a letter from the doctor may be necessary.

THINGS TO REMEMBER WHEN WRITING A LEAVE APPLICATION

Below are some things to keep in mind when writing a leave application;

• Use a formal format: Ensure you draft the leave application in a formal format. This is because the leave application is an official letter, making your employer officially aware of your absence. You may have already informally discussed your leave-taking with the manager or supervisor, but it is the application letter that makes the matter official, which is why it needs to be written in a formal format. As for the contents of the application, we have already covered that above.
• Be concise: Don’t beat around the bush. Instead, get to the point straight away. Furthermore, don’t get too carried away explaining your reasons for taking leave – especially to the point of giving away too many personal details. Identify the most important details that need to be in the application and express them in a matter of a few paragraphs.
• Polite language: Use courteous language in the application. No matter how entitled you feel to being granted the leave request, don’t display that entitlement in the application letter. Use language that is polite, tactful, and convincing. This is especially important when you are taking a sabbatical – what some people call “ adult gap year ”. It is very easy for you application for a sabbatical to be rejected. You must therefore use tactful language to try and convince HR that this is something that a) you need, and b) might be beneficial to the company.
• Make it clear that you are coming back: Employees have sometimes been known to go on leave and not come back, perhaps due to being poached by other companies or quitting their jobs. To allay such fears, provide assurance to HR or your reporting manager that you will come back to the office and your duties as soon as your permitted leave duration ends.
• Show conscientiousness: Show conscientiousness about your duties and responsibilitie s at the workplace. That means you should demonstrate that your duties and responsibilities are important to you. If you simply write an application letter and talk about going to leave, but you don’t say anything about the work you will be leaving undone, it might give the impression that you don’t really care about your job.

Show conscientiousness by planning for how your duties and responsibilities will be taken care off in your absence. You can organize this with your supervisor or your close colleagues.

This is to ensure that there is smooth workflow even in your absence. It could also mean stating that when you come back from leave, you are going to make up for all the lost time.

• Express your thanks: At the end of the application letter, be sure to include one sentence where you thank the manager for taking the time to read through your application and (hopefully) for approving your request.
• Verbal permission: It is also advisable to get verbal permission from your reporting manager prior to writing your leave application. The application letter then becomes a way of making official what has already been approved.

THE DON’TS OF WRITING A LEAVE APPLICATION

The following are some of the things you should avoid when drafting your leave application letter:

• Ensure that there are no grammatical errors in your letter. Once you have typed it, read it at least two or three times to correct any grammar mistakes and punctuation errors.
• Don’t write in a casual tone.
• Don’t use complex terms or purple prose to show off. Ensure your application is as simple to understand as possible, something that can be read and understood quickly without having to consult the dictionary.
• Don’t use an informal format or make your leave application too long.

TYPES OF LEAVE YOU CAN APPLY FOR

1. sick leave.

This is when you take a leave of absence on account of an illness. Sick leave scenarios include physical illness, mental illness, health checkup, taking care of a sick loved one or dependent, or when you need to take time out to cope with or overcome the physical, psychological, and legal repercussion/effects of domestic abuse.

At the moment, there are no existing federal legal requirements for paid sick leave . Companies that are subject to the Family and Medical Leave Act (FMLA) are, however, expected to provide unpaid leave of up to 12 weeks for certain medical situations.

When crafting an application for sick leave, ensure you give relevant details (not too detailed, however) to prove credibility.

2. Study Leave

This is leave you take solely for the purpose of studying or carrying out research. Study leave, with or without pay , is not a legal requirement/obligation. Whether you get it and if you get paid is up to your employer. Keep this in mind when you are applying for study leave – remember that you are not entitled to either the leave or the pay. Choose your wording carefully.

3. Sabbatical

A sabbatical leave is the kind where you (for a given period) stop reporting to work for an extended period of time but you are still an employee of that company. Another name for it is “adult gap year” or “career break”. It’s highly likely to be an unpaid leave of absence.

There are no laws that cover you if you want to take a career break. This may be the most delicate application to write.

When writing the application for a sabbatical leave, figure out how to show that doing this will make you better at your job when you come back. Don’t display any entitlement, lest you either a) get denied, or b) lose your job in the process.

4. Vacation/Holiday Leave

Vacation leave is a period when you take time off from work to rest, relax, or attend to your own personal affairs. It is quite similar to annual leave (paid time off work). While vacation leave is not covered by law, there are many employers who offer paid vacation, usually as a means to attract employees.

The approach you take when writing your vacation leave application should be informed by your company’s guidelines or regulations concerning vacation leave.

5. Maternity/Paternity Leave

Maternity leave is a period during which a mother, before and after her child’s birth, is allowed to take time off from work. The US laws do not guarantee any national statutory paid parental leave for new mothers and fathers.

That said, there are some employees who are entitled to 12 weeks of unpaid leave annually for birth, adoption, or medical leave under the Family and Medical Leave Act (FMLA). Unfortunately, not all companies are covered by the FMLA (they have to have at least 50 employees).

6. Emergency Leave Application

This is when you need to take leave to deal with unforeseen circumstances that have emerged, such as the death of a loved one. Other scenarios include an accident, a major surgery, to visit a terminally ill family member, and so on.

LEAVE APPLICATION SAMPLES

Now that we have covered the different kinds of leave, let us look at samples of how to write applications for some of the different leave types.

1.  Study Leave Application Letter Sample

Manager’s Name Institute’s Name Date

Sub: Leave Application for Further Study

Dear Sir/Madam

I am writing this to request for a six-month study leave, to start on [date]. During the leave period, I will be at [name of educational institution] pursuing a [name of program or course]. The program starts on [date].

After I have completed my period of study, I believe I will bring greater value to the organization. Should my leave application be granted, I intend to resume my duties at the office on [date]. I will be greatly indebted to the company for giving me this opportunity to further my studies.

I am also thankful for the opportunity to serve this company.

Yours faithfully, Name Job Designation Contact Number

2. Sick Leave Application Letter Sample

The Manager Company Name Date

Subject: Leave Application Due To The Flu

Dear Sir/Ma’am

This is to inform you that I am currently suffering from the flu. After visiting the doctor on Wednesday, I was diagnosed with the flu and bed rest was prescribed.

My fever is consistently at over 100 degrees, my muscles ache, I have chills and sweats, and I cough throughout the day. I also have frequent headaches, nasal congestion, and sore throat. I am afraid that not only does my illness make it impossible for me to discharge my duties, but it also poses a risk to the rest of my colleagues who might also contract the flu if I continue coming to work.

For that reason, I am applying for a ten-day leave to ensure I am completely well when I return to the office. Attached to this application is a letter from my doctor. I hope you take my application into consideration.

3. Annual Leave Application Letter Sample

Manager’s Name Company Name Date

Subject: Annual Leave Application

Dear Mr. /Ms. [Recipient’s Name]

I am writing this to let you know that I will be taking my company-sanctioned annual leave for a period of one month, starting on [start date] and ending on [end date]. Throughout the year, I have not gone for leave, and would like to at this time utilize my full annual leave allowance.

Having had this discussion with my supervisor already, my responsibilities and duties have been distributed to colleagues in my department. I can therefore take this leave with a clear conscience that work will continue smoothly in my absence.

During the leave, I intend to travel, and due to the nature of said travel plans, it will be difficult to reach me on phone. I therefore urge that in case of any urgent work-related matters that require my attention, do write to me via email: [enter email address].

I will be grateful for a positive response to this application.

Thank you and regards,

4. Sabbatical Leave Application Letter Sample

Dear [Recipient Name],

My name is [name] and I have been working in the IT department for the last three years. Of late, however, I have felt the desire to be more and do more in my work. I feel as if I am stuck repeating the same monotonous tasks daily. I would like to take a sabbatical leave to help me renew my motivation and at the same tme increase my skills, particularly in coding and graphic design. I believe this will be instrumental in helping me take on more responsibilities and more complex tasks when I come back.

It is due to this desire for self-development and for a renewal of my passion for my job that I am requesting an extended sabbatical leave of [period]. During this time, I will take a few online courses on coding and graphic design.

Committed as I am to this company, I believe that when I resume work, I will be in better shape to give my all to the job and truly be of high value to [company’s name].

It is with the earnest hope of approval that I write this application.

Best regards,

5. Maternity Leave Application Letter Sample

Subject : Application for Maternity Leave

Dear Sir/Madam,

This is to inform you that I intend to take the allotted [write down number of weeks/months] of maternity available to me, starting on [start date]. In the event that there are no pregnancy or delivery-related, unforeseen issues that crop up, I intend to resume my duties at the end of my maternity leave on [tentative joining date].

Should my plans change for any reason, be sure that I will inform you speedily. Attached to this application is a letter from my doctor with confirmation of the relevant details.

During this period, you can reach me at this number for any emergency: [contact number].

Yours Sincerely,

6. Vacation Leave Application Letter Sample

Subject : Leave Application for Family Vacation

I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.

Having known for a while that I intend to take vacation leave, I have in the last few weeks been staying extra hours at work to ensure that I finish my most urgent work projects. I have also communicated with my immediate supervisors and had my work duties and responsibilities distributed to my colleagues to ensure smooth continuity even in my absence.

Thank you, and I am looking forward to your response.

Yours sincerely,

7. Leave Application For Emergency

Subject : Funeral Leave

I write this email to inform you of a family emergency that has disrupted my life and made it impossible for me to come in to work. Last night my sister passed away, having been bedridden in the hospital for the last two weeks after a heart surgery. Arrangements of the funeral – as well as the grief – are going to keep me preoccupied for the next few days.

I am sorry for any inconvenience that will be caused by my absence and have called into the office to organize the distribution of my most urgent duties to colleagues. In any case, I will be back at the office on [date], during which I will complete the remaining tasks.

Thank you for your kind consideration.

WRAPPING UP

The biggest take-away from this is that leave application letters should be formal, polite, and follow a particular format. The what of your application is also very crucial, and this means giving the reason why you want to take leave.

The more urgent or pertinent your reason, the higher your likelihood of getting your application request granted.

Another important thing to remember is conscientiousness. The moment you say you want to go on leave, the management starts to wonder what will happen to the work you are supposed to be working on.

Though this might depend on the context and on the organization’s protocols, it is usually a good idea for you to make arrangements that ensure the disruption in workflow is as minimal as possible in your absence.

Comments are closed.

Related posts

Top 9 Online Computer Science Courses

Disclosure: This post may contain affiliate links, meaning we get a commission if you decide to make …

4 Keys to Scoring Amazing LinkedIn Recommendations

LinkedIn has established itself as the top platform for bringing together job seekers and potential …

Best Interview Tip: Stop Trying to Impress the Interviewer

You probably have tried your best to pull off that sensational interview appearance, trying to wow …

408,000 + job opportunities

Not yet a member? Sign Up

join cleverism

Find your dream job. Get on promotion fasstrack and increase tour lifetime salary.

Post your jobs & get access to millions of ambitious, well-educated talents that are going the extra mile.

First name*

Company name*

Company Website*

E-mail (work)*

Login or Register

Password reset instructions will be sent to your E-mail.

• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

Connect to Formplus, Get Started Now - It's Free!

• emergency leave application
• leave application letter
• leave application sample
• leave application template
• leave letter format
• study leave sample
• busayo.longe

You may also like:

Free Car Rental Agreement Contract Templates

Guide to creating a car rental agreement form, template samples, features, safety and insurance policy

Incident Report: Examples, Form Templates & Writing Guide

Simple guide on incident report, letter samples, form templates and how to write a typical incident report letter

Accounting Forms for SME’s: Types + Free Templates

In this article, we are going to focus on accounting forms and their importance

7 Free Submission Form Templates

Create your own submission forms with these free and easy-to-use templates

Formplus - For Seamless Data Collection

Collect data the right way with a versatile data collection tool. try formplus and transform your work productivity today..

• About OfficeChai
• Privacy Policy

12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

• Search Search Please fill out this field.
• Career Planning
• Leaving a Job

Formal Leave of Absence Letter Example

• How to Request a Leave From Work
• Dos and Don’ts for Requesting a Leave

What to Include in Your Formal Letter

Leave of absence request template, leave of absence request email example, frequently asked questions (faqs).

Do you need to take a leave of absence from work? If so, it’s important to put your request in writing, both for documentation purposes and to make it easier for your manager to understand what you're requesting.

How to request a leave of absence depends on your position and company policy. Some companies have formal policies in place for employees to request a leave of absence from their jobs. Others accept informal requests. Your employer may have a form you need to complete to request a leave of absence, or you may be required to write a letter documenting your request.

Here's information on how to request a leave of absence, examples of written and email requests for a leave of absence, and tips on what to include when you ask for a leave from work.

Key Takeaways

• Employers are obligated to provide leave for family, medical, or religious reasons, as required by law.
• Other leave benefits are voluntary; they must be agreed upon by an employee and an employer.
• Before you apply for leave, check your employer's policies and procedures for requesting leave.
• It can be helpful to outline your request in writing for your manager to review, as well as to schedule a meeting to clarify policies regarding leave from work.

How to Request a Leave of Absence From Work

Many companies offer leave benefits to employees. However, not all leave benefits are mandated by law. Employers are required to provide some leave. Others are voluntary incentives provided by an employer. Voluntary leave benefits are typically an agreement between an employee and an employer or between an employer and an employee's representative, such as a labor union.

The typical process for requesting a formal  leave of absence  from work is to discuss your situation with your manager or human resources department and learn the process for requesting leave. Your employer will explain what leave is available, the eligibility requirements for leave, and the procedures for requesting leave. You may be required to meet with a manager to review your request and the information you'll need to provide.

It can be helpful to write a letter (or, more typically, an email) to your direct supervisor requesting a meeting to discuss whether, and how, you should apply for a leave of absence.

In this letter, you should include the following:

• Your  reason for needing a leave of absence  (such as the birth or adoption of a child, personal or family health issues, loss of a loved one, or relief from excessive job stress)
• The things you are willing to do to help prepare for your absence (examples: training your replacement, writing a detailed handbook of your daily work processes, or offering to remain available to answer any questions during your absence)
• The anticipated dates of departure and return to work
• A request for your supervisor’s assistance in helping you negotiate the leave of absence process with senior management or your human resources department

Once you have attended this meeting with your supervisor, follow up on the conversation with a written request for a leave of absence. This will be added to your personnel file to initiate the formal leave-of-absence process and provide documentation, if required, prior to the approval of your leave.

The Balance

Dos and Don’ts for Requesting a Leave of Absence

It’s important to ask for your leave in the best possible way. The following guidelines will help you write a request that’s effective, professional, and considerate.

Give as much notice as possible.  It takes time to arrange cover for your role. The more notice you can provide, the easier it will be for the company to accommodate your request.

Speak to your direct supervisor first. Outline your request in writing after the conversation, and make sure to complete the leave request paperwork. 

Know your rights. The Family and Medical Leave Act entitles many employees to unpaid leave to deal with medical conditions and family needs, such as the birth or adoption of a child or emergencies related to a family member’s active military service. Eligible employees who work for companies comprising 50 or more employees are entitled to 12 working weeks of unpaid leave during a 12-month period. Find out whether you’re covered before requesting leave.

Your state may also have family and medical leave laws that provide for employee absences from work. Check with your state labor department for information on programs in your location.

When requesting a formal leave of absence, your letter should include the following:

• Request for a leave of absence
• The dates you expect to be away from work
• The date you plan to return to work
• An offer to provide assistance, if feasible
• Thanks for considering your request

This leave of absence example template is for a formal request for a leave of absence from work, following a discussion with the employee’s supervisor.

Your Name Your Address Your City, State Zip Code Your Phone Number

Supervisor’s Name Title Organization Address City, State Zip Code

Dear Mr./Ms. [Last Name],

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from [Date] through [Date].

I will return to work on [Date].

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Your Typed Name

Here's an example of an email message requesting a leave of absence.

Subject: Leave of Absence - John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job for family reasons. I plan to be away from November 2, 2024, to December 30, 2024, returning to work on January 3, 2025.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am on leave.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Are employers required to give employees paid leave from work?

Federal law does not require employers to pay employees for time not worked, such as personal leave, vacations, sick leave, or holidays. Some states mandate paid family, sick, parental, and school leave. Check with your state department of labor for details.

What is the best way to request a leave from work?

Your company may have a policy in place for requesting leave from work that specifies circumstances where leave may be granted and how much time employees are entitled to take as leave. Check your employee handbook or talk to your manager for details. If a policy is in place, be sure to adhere to those guidelines for requesting a leave of absence.

National Conference of State Legislatures. " State Family and Medical Leave Laws ."

U.S. Equal Employment Opportunity Commission. " Leave Policy Tips ."

Department of Labor. " Leave Benefits ."

Department of Labor. " Family and Medical Leave (FMLA) ."

National Conference of State Legislatures. " Paid Family Leave Resources ."

U.S. Department of Labor. " Personal Leave ."

Leave Application for Office – 13 Samples, Formatting Tips, and FAQs

Are you looking to take a break from work and need to write a leave application? Whether you’re feeling unwell, have a family emergency, or need a vacation, writing a leave application is essential to workplace etiquette in India.

In this article, we’ll guide you through everything you need to know to write a leave application that will help you get the time off you need without any hassle. From understanding the types of leave available to you to tips for writing a professional and polite application, we’ll cover it all.

We’ll also provide a leave application format that you can follow, along with multiple samples for the different types of leave, including annual, sick, maternity, paternity, casual, and bereavement.

By the end of this article, you’ll have a clear understanding of how to write a leave application that will get approved by your employer, ensuring that you can take the time you need without worrying about any negative impact on your career. So, let’s get started.

• 1 Leave Application for Office for Personal Reason
• 2 Sick Leave Application for Office
• 3 One Day Leave Application for Office
• 4 Medical leave application for Office
• 5 Casual Leave Application for Office
• 6 Marriage Leave Application for Office
• 7 Wedding Leave Application for Office
• 8 Holiday Leave Application for Office
• 9 Maternity Leave Application for Office
• 10 Emergency Leave Application for Office
• 11 Death Leave Application for Office
• 12 Family Function Leave Application for Office
• 13 Leave Application for Office in Hindi
• 14.1 Components of a Proper Leave Application
• 14.2 Structuring the Application
• 15.1 What is the format for writing a leave application for office?
• 15.2 What should I mention in the reason for leave section?
• 15.3 Is it necessary to mention the duration of the leave?
• 15.4 Can I apply for leave via email?

Leave Application for Office for Personal Reason

To, The Manager, [Company Name], [Office Address]

Subject: Leave Application for Office for Personal Reason

Respected Sir/Madam,

I am writing to request a leave from [start date] to [end date] due to some personal matter that requires my urgent attention. Therefore, I request you to kindly grant me leave for the particular dates as mentioned above. I assure you that I will complete all my pending work before availing the leave.

Thank you for your support and understanding.

Sincerely, [Your Name]

Sick Leave Application for Office

To, The HR Manager, [Company Name], [Office Address]

Subject: Sick Leave Application for Office

I am writing to inform you that I am suffering from [mention the illness] and I have been advised complete rest by the doctor for [number of days] days. Therefore, I request you to kindly grant me sick leave from [start date] to [end date]. I will make sure to complete my pending work before my leave starts.

One Day Leave Application for Office

Subject: One Day Leave Application for Office

I am writing to request a one-day leave from work on [date]. I need to [mention the reason for the leave]. I have completed all my pending work and informed my colleagues of my absence. I will make sure to come back to work the next day fully charged and finish any pending work.

Thank you for your understanding.

Medical leave application for Office

Subject: Medical leave application for Office

I am writing to inform you that I have to undergo a medical procedure on [date] and the doctor has advised me to take [number of days] days of rest. Therefore, I request you to kindly grant me medical leave from [start date] to [end date]. I will complete all my pending work before my leave starts and would keep you informed of my recovery.

Casual Leave Application for Office

Subject: Casual Leave Application for Office

I am writing to request a casual leave from [start date] to [end date]. There is [mention the reason]. I will make sure to complete my pending work before my leave and would resume work on [return date].

Marriage Leave Application for Office

Subject: Marriage Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I am getting married. I need this time to make necessary arrangements for my wedding. I assure you that I will complete all my work before my leave and any urgent matters can be directed to [colleague name]. I hope you understand my situation and grant me the leave.

Thank you for your understanding and support.

Wedding Leave Application for Office

Subject: Wedding Leave Application for Office

I would like to request for leave of absence from [start date] to [end date] as I will be attending my family member’s wedding ceremony. I request for your approval to be allowed to take off for these dates. I will ensure to complete all pending tasks and make necessary arrangement for my absence.

Holiday Leave Application for Office

Subject: Holiday Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I need to take a vacation . I assure you that I will hand over all my pending tasks to [colleague name] before my leave starts. Please grant me leave for the mentioned dates as I need to rejuvenate and come back to work with a fresh perspective.

Maternity Leave Application for Office

Subject: Maternity Leave Application for Office

I am writing to inform you that I am pregnant and my due date is approaching. Therefore, I request you to grant me maternity leave for the period of [number of weeks] starting from [date]. I will make sure to complete all my pending work before my leave and will inform you of any important updates during my absence.

Emergency Leave Application for Office

Subject: Emergency Leave Application for Office

I am writing to request an emergency leave from [start date] to [end date] due to [mention the reason for the emergency leave]. I assure you that I will complete all my pending work and would make sure to arrange for someone to take on my responsibilities during my absence. Please grant me leave for the mentioned dates as it is a personal emergency and requires my attention.

Death Leave Application for Office

Subject: Death Leave Application for Office

I am writing to request a leave from [start date] to [end date] as my [relation with deceased] has passed away. I need to take time off to attend the funeral and to take care of the necessary arrangements. I request you to kindly grant me leave for the mentioned dates and assure you that I will complete all my pending work before my leave starts.

Family Function Leave Application for Office

Subject: Family Function Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I need to attend an important family function. I request you to kindly grant me leave for the mentioned dates and assure you that I will make sure to complete all my pending work before my leave starts. Please feel free to contact me in case of any urgent matter that needs my attention.

Leave Application for Office in Hindi

सेवा में, मैनेजर/HR मैनेजर, [कम्पनी का नाम], [ऑफिस का पता]

विषय: ऑफिस के लिए छुट्टी के लिए आवेदन

प्रिय सर/मैडम,

मैं [छुट्टी शुरू होने की तारीख] से [छुट्टी समाप्ति की तारीख] तक कुछ निजी मामले के कारण छुट्टी के लिए अनुरोध कर रहा हूँ। कृपया आप मेरे अनुरोध को मंजूर करें। मैं आपको आश्वस्त करता हूँ कि छुट्टी से पहले मैं अपने सभी अधिसूचित कामों को पूरा कर डालूंगा।

आपके समर्थन और समझ के लिए धन्यवाद।

आपका वाक्यसिद्ध, [आपका नाम]

Also Check:  Leave Application in Hindi

Leave Application for Office Format

Taking a break from work is necessary for maintaining a work-life balance. However, requesting leave can often be stressful, especially when you’re unsure of how to write a proper leave application. Fortunately, with the right format, writing a leave application can be a hassle-free experience.

The following are the key components of a proper leave application for the workplace in India.

Components of a Proper Leave Application

• Date: Start with writing the date on which you’re applying.
• Subject:  Mention the subject as ‘Leave Application’.
• Addressee:  Write the name, designation, and department of the person responsible for approving your leave.
• Salutation:  Use a polite and professional salutation like ‘Respected’ or ‘Dear’.
• Reason for the Leave:  Mention the reason for taking leave and keep it brief yet specific.
• Date(s) of Leave:  Mention the dates of your leave. Include the start and end dates to avoid any confusion.
• Duration of the Leave: Specify the number of days you take leave.
• Work Status: Let your employer know about your work status and whether you have all your pending tasks.
• Contact Details: Provide your contact details, including email, mobile number, and address.
• Closing:  Conclude the application on a polite note, thanking the employer for their consideration.
• Signature:  Sign the application to make it official.

Structuring the Application

To make your leave application structurally sound, you can follow this format:

• Introduction: In the beginning, mention the date and subject to understand the application’s objective clearly.
• Reason: In the second paragraph, state why you’re taking leave.
• Dates and Duration:  In the third paragraph, mention the dates, including the start and the end date and duration for which you’ll be on leave.
• Work Status: Provide your work status in the fourth paragraph, and inform them whether you’ll leave work pending/unfinished or have already finished everything.
• Closing: In the final paragraph, thank your employer and offer to help co-workers if needed.

By following this format, you can structure your leave application, making it easy to understand and ensuring that all essential components are covered properly. Following a clear and concise format will also demonstrate your professionalism and dedication to your work.

What is the format for writing a leave application for office?

The format includes the date, the name of the recipient, subject line, a salutation, a brief reason for the leave request, the date range for the leave, and a closing note with your name and signature.

What should I mention in the reason for leave section?

You should mention the reason for your leave in a concise and clear manner. Avoid giving unnecessary details and stick to the key reason.

Is it necessary to mention the duration of the leave?

Yes, it is essential to mention the date range of your leave.

Can I apply for leave via email?

Yes, you can apply for leave via email as well. However, it’s always best to check with your employer if they accept leave applications via email.

Related posts:

• Sick Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
• One Day Leave Application for Office – 5+ Samples, Formatting Tips, and FAQs
• 5 days Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
• 2 Days Leave Application for Office – 3 Samples, Formatting Tips, and FAQs
• Medical leave application for office – 5+ Samples, Formatting Tips, and FAQs
• Maternity Leave Application in Hindi – 3+ Samples, Formatting Tips, and FAQs

Leave a Comment Cancel reply

Save my name, email, and website in this browser for the next time I comment.

Published In: Letters

Writing a Leave Application (Free Samples & Templates)

There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.

What is Leave Application?

It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.

Reasons behind taking leave

• Death in the family.
• Family or friend’s wedding.
• A medical procedure, e.g., surgery
• Home emergencies like a fire, damage to property, etc.
• Sickness in the family.
• Relatives are visiting from or going to live abroad.
• Stress and anxiety from work.
• Doctor’s appointment.
• Babysitting problems at home.

Casual Leave Application

It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.

• Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
• It is essential to use formal language.
• Keep it short by only mentioning the required information.
• Include a signature at the end of the casual leave application.
• Include the name of the person who will be undertaking your tasks while on leave.

Sample casual leave application letter

Subject: Casual Leave Application

Dear Mr. Robertson Ian,

I would like to request for a leave of 6 days from the 2 nd Dec to  8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

I will resume work from 8 th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I  will be grateful if you understand and grant me the leave.

Yours Sincerely,

Lydia Lauren.

Leave Application for Marriage

Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.

• Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
• Include a signature at the end of the marriage leave application.
• Include the accurate date, time, and venue for the occasion.

Sample leave application for marriage

Frank Lewis, 1423, Street 47 Shahdara, Delhi 10 th Dec 2020. The Manager ABC Cooperation Ltd. Shahdara, Delhi Subject: Leave request for my  marriage

My name is Frank Lewis working in the Information, Communication, and Technology department.

I am glad to inform you that I am getting married on 10 th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and  I would like to take a leave from 4 th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.

Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.

Thank you for your understanding.

Frank Lewis.

Leave Application for Office

Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.

• Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
• Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
• Include a signature at the end of the office leave application.
• Write the recipient’s name.
• Provide your correct contact information in case of an emergency.

Sample leave application letter for office

Leave application for college.

Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.

Sample leave application letter for college

Kathline Wendy,

The American University of Barbados,

9 th June 20XX

Mr. John Tyson

Vice Principal, School of Medicine

American University of Barbados

Subject: Leave application for college

I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is  SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present. 

 I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.

Thanking you,

Yours faithfully,

Kathline Wendy

Maternity Leave Application

A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.

• Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
• Express gratitude.
• Use appropriate salutations.
• Format your application correctly.

Sample sick leave application letter

Subject: Application for sick leave

Dear: Mr. Anderson Huan

 I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.

If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14 th, 2020. Attached is the doctor’s note.

Thank you for understanding

Jane Walton

Leave Application to Boss

Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.

Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.

• Be honest about the reason for the leave.

Sample leave application letter to boss

Subject:  Leave application for 1 st Dec 20 XX

Dear: Mark Lawson

I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and  I really need to be by his side for at least a day.

 As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.

Half-Day Leave Application

You can ask for a half-day leave for simple, urgent, or personal reasons.

• Mention the hours you will be away.
• Be genuine.

Sample half day leave application letter

To the Human Resource Manager,

Mr. Brand Ltd.

Subject: Half day leave application

Dear Sir/ Madam

I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.

Yours Truly,

Linda Jones.

Leave Application Templates

You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.

Tips for Writing a Leave Application

• Include a signature at the end of the leave application.
• Use polite and professional language to make it sound genuine.
• Revise the letter for any grammatical or punctuation errors.
• Provide a genuine reason why you need to take the leave.
• Provide your contact information in case of a work emergency, and you need to be reached.

Key Points to Remember

• Salutation and addressing to the appropriate person.
• The subject of the letter.
• Reasons for taking leave.
• Leave days required.
• Include your correct contact information.
• Don’t forget to include your name and details at the end of the application letter.

Related Documents

45,000+ students realised their study abroad dream with us. Take the first step today

Here’s your new year gift, one app for all your, study abroad needs, start your journey, track your progress, grow with the community and so much more.

Verification Code

An OTP has been sent to your registered mobile no. Please verify

Thanks for your comment !

Our team will review it before it's shown to our readers.

Leave Application Format for Office, School & College [Samples]

• Updated on  
• Nov 28, 2023

Whether you are a school student or an employee, writing a leave application is a skill that you must know about. While we know that one needs to keep a formal tone and a precise structure, many elements of this document often get overlooked. Further, it is important to comprehend the format and its key components so that you can jot it down in a well-written way. Through this blog, we aim to bring you a detailed guide on the structure, format, and components of a leave application along with some helpful samples.

This Blog Includes:

Reasons for leave, things to mention in your application, types of leave application, leave application format, what to include in your application, how to write a leave application for school, how to write leave application for office, one-day leave application, medical leave application, leave application to principal, college leave application, annual leave application, maternity leave application, paternity leave application, vacation leave application, leave application for marriage , bereavement leave, emergency leave application, application for eye surgery, leave application to school for going out of station, leave application email, bonus tips to write a perfect application.

Must Read: Letter Writing – Format, Samples & Tips

Must Read: Essay on Peer Pressure

What is a Leave Application?

The medium through which you formally inform your office management or school administration about your absence is referred to as a Leave Application . The format, details, and elements of the application can vary based on whether you are in school, college, or office. The skill of drafting this document is much more helpful during your professional journey as you might need to take a day off from work.

Mentioning the reasons for absence is a crucial part of the application. The reason for absence is the sole reason why we write the application and what it is for. Here are some of the major reasons for application:

• Health-related issues such as sick leave, leave for surgery, etc.
• Maternity leave
• Family emergency
• Going out of the city
• Personal reasons (attending a marriage, family function, personal tasks, etc.)
• Addressing or extending a greeting to the recipient
• Subject line
• Cause of departure
• Required number of leaves
• Specifics about your pay at work
• Contact details
• Signature and name

Also Read: How to Write an Application to the Principal?

The types of leave applications will mainly depend on your reasons. Some of the commonly used forms are as follows:

• Casual Leave (For family emergencies, personal issues, etc.)
• Annual Leave
• Study break
• Urgent work
• Maternity/Paternity Leave
• Half-Day Leave
• One-Day Leave

Also Read: Bonafide Certificate: Format, Application & Documents

Now that you know its elements as well as types, the next step is to get familiarised with its format. Whether you are writing the application as a school student, employee or intern, there is generally a simple format that one needs to follow. The letter format is as follows:

Now that you are familiar with the types and format, let us have a look at the details that need to be mentioned in an application:

Paragraph 1 Begin with providing your necessary details to the concerned person (to whom you are addressing it) and inform them about why and when you need the leave . Try to keep a formal tone and the content as precise as possible. Do not write lengthy paragraphs.

Paragraph 2 This part is mainly for employees as you will be expected to provide the current status of your work projects. You can suggest your manager hand over the work to any of your team members. In this part of the application, you mainly have to elaborate on how you will be compensating for your absence , i.e. either by finishing up the work before leaving or delegating it to someone.

Paragraph 3 While concluding the document, pay your gratitude to the employer for considering your application and greeting them with a sincere ‘Thank You’. Also, you can mention your phone number for any emergency as well.

Also Read: How to Write a Letter: Letter Writing Types and Examples

As there are different types of leave applications for various purposes, it might be confusing to write an application for leave that fits your aim. The quintessential elements are:

1. Subject 2. Reason for Taking the Leave 3. Period you are taking the leave for 4. Contact Information 5. Any additional documents should be enclosed.

Once you have all these details ready, you can move toward drafting the application. Make sure that it is written in a formal tone and adheres to straightforward explanations without elaborating details too much.

Also Read: How to Write a Motivation Letter?

To write an official application, you need to simply write down your manager’s name on the top left side followed by your name and position. Then, add a subject and the main body beginning with “This is to bring to your kind notice” or “This is to inform you that” and then mention the reason for taking leave from work. Here are the key points to include in an office leave application:

• Subject (Leave for Personal Tasks or any other reason)
• Mention the reason for leave
• The number of leaves you require with particular dates
• Work plan or delegation of your tasks to other team members during your absence

Also Read: Relieving Letter Format

11+ Samples for Leave Applications

Following are the top samples for leave applications:

A Bereavement is an application for up to 4 weeks at 100% of your base salary, for a total of 20 working days in the event of the death of a loved one. Bereavement Leave is usually a paid leave. It can also be used during the grave illness of family members.

While millions of leave applications are written every day, most of the office applications are written through emails. So, let’s check out the Leave Application in Email format:

• Use a formal tone while explaining the reason for taking a leave.
• Write in simple language without using jargon.
• Proofread the application before sending it.
• Keep it to the point.
• If you are sending this application as a parent, then specify the relationship.

There is a simple format for any application which includes the following pointers: 1. Recipient’s Name 2. Subject (Purpose of the Leave Application 3. Salutation 4. Main Body of Content (Mention your details, reason, leave period, and any additional or related details) 5. Closing line (Yours Sincerely, Thanks and Regards, etc.) 6. Contact Details

To write an application to your boss, here’s what you must include: 1. A request for a leave 2. Number of days with the date that you want the leave for 3. What is your work plan in your absence? 4. Mention the colleague if you are delegating your work to someone 5. Offer assistance in completing the work in your absence 6. CC your HR Manager in the e-mail

The leave of absence can be written for school or work whether it’s casual or sick leave. For a leave of absence from school, mention the leave period, the total number of days and the reason for the leave. For a leave from work, you must follow these pointers along with mentioning the colleague to whom you are handing your work responsibilities.

Teachers are permitted to apply for sick leaves, casual leaves, and emergency leaves, among others. Here is a sample of leave applications for teachers: Dear Principal, I am Raadhika, the English teacher for 11th grade. I am writing for a one-day leave for tomorrow [add date] since I have to [mention reason]. Kindly approve a one-day leave. Thank you. Yours Sincerely, Raadhika

On a leave application, the date is placed on the left side after the sender’s address. You must also mention the date of the leave in the body of the content along with the reason.

A leave Letter is an application written to ask for an absence from the concerned individual which can be the principal or a manager for a work leave. A leave letter can be of different types as per the purposes for absence ranging from personal reasons to sick leave or maternity leave, etc.

This was all about leave application! To read more informative articles like this one, keep following Leverage Edu .

Harshita is a creative writer cum literature enthusiast in pursuit of extending her learnings of overseas and Indian education sectors to the masses, through her well-curated articles. You may also find her emerging in prose writing or reading Toni Morrison when not writing education-related stuff.

Leave a Reply Cancel reply

Save my name, email, and website in this browser for the next time I comment.

Contact no. *

11 comments

Searching the leave application on Google, many websites came and I saw all the websites, but when I read this article, I liked it very much because you have given simple and very informative information.

Thank you for the comment! We really appreciate the gesture.

A wonderful blog for anybody who seeks help in writing a leave letter for various reasons.

Letter to the officer requesting him for exemption of leave for treatment of covid 19 of my wife

Hi Dharmendra!

You can write the letter using the format, structure and tips mentioned in the blog! All the best

Thank you for the comment!

Hey! thanks for sharing! From what I understand, if the PDF is automatically greyed out, you don’t have to write N/A. But some of the questions specifically said if yes/no, write N/A next to the box.

Thank you for your comment!

Write an application on some documents issue

Leave for chhath puja

Leaving already?

8 Universities with higher ROI than IITs and IIMs

Grab this one-time opportunity to download this ebook

Connect With Us

45,000+ students realised their study abroad dream with us. take the first step today..

Resend OTP in

Need help with?

Study abroad.

UK, Canada, US & More

IELTS, GRE, GMAT & More

Scholarship, Loans & Forex

Country Preference

New Zealand

Which English test are you planning to take?

Which academic test are you planning to take.

Not Sure yet

When are you planning to take the exam?

Already booked my exam slot

Within 2 Months

Want to learn about the test

Which Degree do you wish to pursue?

When do you want to start studying abroad.

September 2024

January 2025

What is your budget to study abroad?

How would you describe this article ?

Please rate this article

We would like to hear more.

Written by admin • October 27, 2023 • 12:17 pm • Employee Support

Leave Application – Format for School, Office & College

Table of Contents

A leave application is a formal request for temporary absence from duties due to specific reasons. They can range from personal matters, health issues or family events. Knowing how to craft a leave request is crucial whether you’re a working professional or a student.

This article shall look into the nuances of constructing a leave application, focusing on the format, vital components, and other narrative elements. We have covered multiple templates that will help you understand the tone required for different situations.

Different Types Of Leave Application

Leave applications come in different forms, catering to diverse needs and situations. Here’s a breakdown of some common types:

• Sick Leave: The duration of sick leave varies based on the severity of the employee’s condition, ranging from a few days to several months, ensuring employees can focus on their recovery without work-related stress.
• Casual Leave: Employees typically receive 1 to 3 casual leaves per month, offering short breaks for personal or unexpected needs, and promoting work-life balance.
• Maternity Leave : As per the Maternity Benefit Act, female employees are entitled to 26 weeks of maternity leave, allowing new mothers ample time to care for their newborns and recover after childbirth.
• Paternity Leave: Some companies grant male employees 15 days of paternity leave, fostering a supportive environment for new fathers during crucial family moments.
• Annual Leave: Indian employees enjoy 15-20 days of annual leave per year, offering the chance to relax, recharge, and spend quality time with family and friends.
• Bereavement Leave: In India, bereavement leave spans up to 7 days, allowing employees to mourn the loss of a loved one without the worry of work responsibilities. The exact duration may vary based on company policies.
• Vacation: Employees can utilise their accumulated annual and earned leaves for extended vacations. The number of paid vacation days depends on the remaining leave balance, enabling employees to plan longer breaks.
• Half-Day Leave: Half-day leave allows employees to manage personal tasks or appointments while ensuring minimal disruption to work commitments.
• One-Day Leave: This short leave option is ideal for addressing immediate personal matters without impacting work schedules significantly.

Reasons Why People Apply For Leave Application

When submitting a leave application, providing a clear and valid reason is necessary. Various circumstances necessitate taking a leave of absence, such as:

• Bereavement: Leave may be required due to the passing of a family member, friend, or even a beloved pet. Compassionate leave allows individuals time to cope with their loss and support their families during difficult times.
• Health Concerns and Medical Procedures: Illness or scheduled surgeries often require employees or students to take a break. Medical leave ensures individuals have the necessary time to recover and regain their health.
• Rest and Recreation (R&R): Everyone needs a break to recharge. Whether it’s for mental rejuvenation or simply enjoying leisure time, individuals may apply for leave to relax and unwind.
• Life Milestones: Significant life events such as marriages, birthdays, or other anniversaries are valid reasons for taking time off. These occasions are essential for personal well-being and are often celebrated with family and friends.
• Travel: Exploring new places, be it for leisure or work-related purposes, may require taking leave. Travel enriches experiences, broadens perspectives, and allows individuals to embrace diverse cultures.

Incorporating the reason for leave in the application ensures transparency and understanding between the applicant and the authorities.

Tips to Write a Perfect Leave Application Letter

• Maintain a formal and respectful tone throughout the application.
• Include your full name, ID, department/class, and contact details for easy identification.
• Briefly state the reason for your leave. Be honest and straightforward.
• Specify the precise start and end dates of your leave period.
• If applicable, mention how you plan to delegate or handle your tasks during your absence.
• Provide details of a trustworthy colleague or family member who can be contacted in case of emergencies.
• Express thanks for considering your request and understanding your situation.
• Review the application for errors in grammar, spelling, and clarity before submission.
• If needed, attach relevant documents such as medical certificates to support your leave application.

Major Elements of a Leave Application Letter

A well-structured leave application comprises essential elements to ensure clarity and professionalism. These elements include:

• Salutation: Address the recipient respectfully using appropriate titles such as “Dear Sir/Madam” or the individual’s name and designation if known.
• Subject: Provide a concise subject line outlining the purpose of your application. Be clear and specific to help the recipient understand the context at a glance.
• Main Body: The main body of the application should contain detailed information, including the reasons for your leave and the specific dates you intend to be absent. Clearly articulate your situation or requirement.
• Contact Information: Include your contact details, such as phone number and email address, enabling swift communication if required during your absence.
• Name and Signature: Sign the application with your full name, indicating your acceptance of the request. A signature adds a personal touch and authenticity to the document.
• Urgent work
• Maternity leave
• Medical issues

Format of Leave Application Letter

Knowing the format and the primary components that you need to cover whilst writing a leave application is a must. Here’s a basic format that you can use, whether you are writing as a student or an employee.

Subject: Leave Application

Dear Sir/Madam,

Main Body of the Leave Application:

[Provide the details and reasons for your leave request here.]

Yours sincerely,

[Your Signature] [Your Name] [Designation] [Name of the Organization]

What to Include

In crafting a leave application, specific information must be included to ensure clarity and professionalism. Here’s a breakdown of what to cover in each paragraph:

Paragraph 1: Introduction and Reason for Leave

Begin by introducing yourself, and stating your name and designation. Address the recipient formally, providing their details. Concisely explain the purpose of your leave request. Use the official format and maintain concise sentences for clarity and professionalism.

Dear [Recipient’s Name/Designation],

I am writing to formally request a leave of absence from [start date] to [end date]. The purpose of my leave is [briefly state the reason, e.g., medical treatment]. I kindly request your approval for this period of absence .

Paragraph 2: Handling Pending Work

When writing a leave application for office purposes, detail how you plan to manage any pending work during your absence. Mention your strategies for completing tasks or delegating responsibilities to ensure a smooth workflow in your absence.

I have arranged my tasks in advance and will ensure that all pending work is completed before my departure. Alternatively, I have delegated tasks to [colleague’s name] who will oversee the ongoing projects during my absence. Rest assured, I will ensure a seamless transition and return to work promptly on my scheduled date.

Paragraph 3: Closing and Contact Information

Conclude your application with a formal request for approval. Express your gratitude for the organization’s understanding. Provide further contact information, such as your phone number and email address, for any necessary communication.

Thank you for your attention to this matter.

Leave Application Letter for School & College

Every leave application needs to have a few components to it that cannot be skipped or ignored. We have put that checklist for you below along with an example.

Reason for Leave

I require leave due to [explain briefly why you need leave – family emergency, medical treatment, personal reasons, etc.].

I am requesting leave for a period of [number of days/weeks] starting from [start date] to [end date]. I believe this duration will provide adequate time for my situation to stabilise.

These elements should be included in your leave application to make it complete and avoid any further confusion.

Leave Application Letter Format to principal (From A Student)

Respected Principal/Teacher,

I am writing to inform you that I, [Your Name], a student of [Your Grade/Class] at [School Name], am unable to attend school from [Starting Date] to [Ending Date] due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.].

I kindly request you to grant me leave for the mentioned period. I have attached the necessary medical certificate/documents for your reference. I assure you that I will catch up on all the missed assignments and notes as soon as I return to school.

I understand the importance of regular attendance and will make every effort to minimize disruption to my studies. I will also ensure that my classmates are not inconvenienced due to my absence.

I would be grateful if you could approve my leave application at your earliest convenience. Please let me know if you require any additional information or if there are any formalities that need to be completed from my end.

Thank you for your understanding and cooperation. I sincerely appreciate your support in this matter.

[Your Name] [Your Class/Grade] [Roll Number]

Leave Application Letter Format to principal (From A Parent)

Subject: Leave Application for [Child’s Full Name], [Grade/Class]

Respected Principal,

I hope this letter finds you in good health. I am writing to inform you about the unavailability of my child, [Child’s Full Name], who is a student of [Grade/Class] at your school. Unfortunately, due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.], my child is unable to attend school from [Starting Date] to [Ending Date].

I kindly request you to grant leave to my child for the mentioned period. [He/She] has been under the care of a doctor and is being treated for the illness. I have attached the medical certificate and other necessary documents for your reference.

I assure you that [Child’s Full Name] will make up for all the missed assignments and exams as soon as [he/she] recovers and returns to school. I understand the importance of regular attendance and am committed to ensuring that [he/she] catches up on all the academic work.

I would appreciate your kind consideration in granting this leave. If there are any formalities or documents required from my end, please do not hesitate to inform me. I can be reached at [Your Contact Number] or [Your Email Address] for any further communication.

[Your Name] [Your Relationship to the Child, e.g., Parent/Guardian] [Your Contact Number] [Your Email Address]

Leave Application Letter Format For College

I am writing to inform you that I, [Your Name], a student of [Your Course/Program] at [College Name], am unable to attend classes from [Starting Date] to [Ending Date] due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.].

I kindly request you to grant me leave for the mentioned period. I understand the importance of regular attendance and assure you that I will make every effort to catch up on all the missed lectures, assignments, and coursework during my absence. I will ensure minimal disruption to my studies and will coordinate with my classmates to obtain notes and updates regarding class discussions.

I have attached the necessary medical certificate/documents for your reference. If there are any formalities or assignments I need to complete during my absence, please let me know, and I will ensure that they are taken care of promptly.

I appreciate your understanding and support in this matter. Thank you for your cooperation. I am confident that I will resume my classes as soon as I am able and continue my studies without further interruptions.

[Your Name] [Your Course/Program] [Your Roll Number] [Contact Number] [Your Email Address]

Leave Application Letter Format For Office

In drafting a leave application for the office, maintain a formal tone and structure. Here is a leave application letter template for the office:

Dear [Manager’s Name],

Subject: Leave Application for [Specify Dates]

I am writing to formally request a leave of absence from [start date] to [end date]. The purpose of my leave is [briefly state the reason, e.g., personal family event]. I kindly request your approval for this period of absence.

During my absence, I have organised my tasks meticulously to ensure a smooth workflow in the department. [Explain briefly how you will manage your work, whether by delegating tasks or completing pending work before the leave period].

I can be reached via phone at [your phone number] or email at [your email address] in case of any urgent matters that require my attention during this period.

Thank you for your understanding and support during my absence. I am committed to ensuring a seamless transition and will return to work promptly on [return date].

[Your Full Name] [Your Designation] [Contact Number] [Email Address] [Your Signature]

Sample 1: How to Write Application for Sick Leave

Subject: Sick Leave Application

Dear Sarit,

I am writing to inform you that I am unwell and unable to attend work. I have been diagnosed with a severe bout of flu by my healthcare provider. Following the doctor’s advice, I need to take a sick leave from 5th November 2023 to 12th November 2023 to recover and regain my strength.

I have already informed Pooja Sharma, my colleague, who will be handling my urgent tasks during my absence. I will ensure a smooth transition of my responsibilities before I leave.

I can be reached via phone at +91 98765 00000 or email at [email protected] if there are any work-related emergencies during this period.

Thank you for your understanding. I will keep you updated about my progress and provide any necessary medical certificates upon my return.

Amit Patel Marketing Executive Zenith Corporation

Sample 2: How to Write Annual Leave Application

Subject: Annual Leave Application

I hope this message finds you well. I am writing to inform you that I will be out of the country for a month due to personal reasons. Therefore, I kindly request to avail my full annual leave allowance. I would like to request leave from the 1st of November 2023 until the 30th of November 2023.

During my absence, Priya Kapoor will be handling my responsibilities. I have been mentoring Priya for the past year, and I have full confidence in her ability to manage the tasks efficiently. For any work-related emergencies, I can be reached on my mobile phone.

Thank you for your understanding and support.

Warm regards,

Rahul Verma Content Strategist Digital Marketing Department Sunrise Solutions

Sample 3: How to Write Half Day Leave Application

Subject: Half-Day Leave Application

I hope this message finds you well. I am writing to inform you that I will be arriving late to the office today due to a doctor’s appointment. I need to visit my doctor at 10 a.m., and due to some necessary investigations, I will only be able to reach the office in the afternoon.

I kindly request your approval for a half-day leave for today. I assure you that I will make every effort to catch up with as much work as possible once I am in the office.

Thank you for your understanding.

Gaurav Kumar Graphic Designer Digital Marketing Team NE Connections

Sample 4: How to Write Casual Leave Application

Subject: Casual Leave Application

Dear Amrita,

I hope this message finds you in good health. I am writing to request a casual leave for five days, starting from the 21st of September to the 25th of the same month, due to a family medical emergency. During my absence, I have arranged for Jordan Hnialum to handle my duties, and he has kindly agreed to take over my responsibilities. I trust he will manage the tasks diligently.

I will be available to resume work on the 27th of September. I kindly request your approval for this leave, and I assure you that I will ensure a smooth transition of my responsibilities before my departure.

Please feel free to contact me at 98******90 if any urgent matters require my attention during my absence.

Gargi Arora Graphic Designer Digital Marketing Team Akal Info

Sample 5: How to Write Bereavement Leave Application

Subject: Bereavement Leave Application

Dear Aaryaan,

I hope this message finds you well. It is with deep sadness that I inform you of the passing of my dear mother last night. In this difficult time, I need to head home to support my family and take care of the funeral arrangements. Therefore, I humbly request your approval for a 5-day paid bereavement leave, starting today, the 21st of October, 2023, and ending on the 25th of October, 2023.

I will be reachable on my cell phone if you need to contact me. Additionally, I have informed Prakriti Bose, a colleague, about my responsibilities, and she will be able to assist you in my absence.

I sincerely apologise for any inconvenience this may cause and appreciate your understanding and support during this challenging period.

Thank you for your consideration.

Priya Varsha Content Strategist Digital Marketing Team AKAL Info

Sample 6: How to Write One-Day Leave Application

Subject: One-Day Leave Application

Dear Suman,

I hope this message finds you well. I am writing to inform you in advance that I will not be able to work on the 30th of this month. My mother has experienced some health issues, so I have scheduled an appointment with her doctor on the 30th. Considering the necessary investigations, I will be unavailable for the entire day.

I have arranged for Daryl Ezung to handle my responsibilities during my absence. I kindly request you to grant me this one-day leave.

Hamid Qureshi Head of Advertising AKAL Info

Sample 7: How to Write Paternity Leave Application

Subject: Paternity Leave Application

Dear Ms. Kapoor,

I am writing to formally request paternity leave from November 15 to November 30, 2023. My wife and I are expecting a child, and I would like to take this time to support her and bond with our newborn.

I have arranged for my colleague, Bakshin Kaun, to handle my responsibilities during my absence. I assure you that I have taken steps to minimise any disruptions. I am willing to assist remotely if needed.

Attached is the medical certificate confirming my wife’s pregnancy. I appreciate your understanding and support. Please feel free to contact me for any further information.

Thank you for considering my request.

Lokesh Aggarwal Content Head AKAL Info

Sample 8: How to Write Vacation Leave Application

Subject: Vacation Leave Application

Dear Mr. Sharma,

I am writing to request vacation leave from December 10 to December 20, 2023. During this period, I plan to visit my hometown to celebrate a family event.

I have completed all my pending tasks and briefed my colleague, Priya Sharma, about my ongoing projects. I assure you of a smooth workflow during my absence. I am reachable via email ([email protected]) in case of any emergencies.

Thank you for considering my request. I appreciate your cooperation.

Rajesh Kumar Accounts Manager ABC Corporation

Sample 9: How to Write Emergency Leave Application

Subject: Emergency Leave Application

Dear Mr. Singh,

I am writing to inform you about an unforeseen family emergency that requires my immediate attention. Due to this situation, I am unable to attend work starting tomorrow, October 31, 2023.

I have informed my colleague, Arjun Patel, about my ongoing projects and tasks, and he has kindly agreed to cover for me during my absence. I will ensure all pending work is completed upon my return.

I sincerely apologise for this inconvenience and appreciate your understanding in granting me this emergency leave. I will keep you updated about my situation and my expected date of return.

Ritu Sharma Operations Manager XYZ Corporation

Sample 10: How to Write Leave Application for Marriage

Subject: Leave Application for Marriage

Dear Ms. Sharma,

I am writing to request leave for my marriage ceremony. I will need leave from November 15 to November 23, 2023, to make arrangements and celebrate this joyous occasion with my family and friends.

I have ensured that all my pending work is completed and handed over my responsibilities to my colleague, Priya Singh, who will handle my tasks during my absence. I am committed to ensuring a smooth transition before and after my leave period.

I sincerely request your approval for this leave and appreciate your understanding in this matter. I assure you that I will resume work promptly on November 21, 2023.

Thank you for your kind consideration.

Amit Verma Head of Advertising LMN Technologies

Leave Application Email

The world has gone digital, minimising the need for physical effort and work. This has obviously impacted the frequency of writing letters and applications. The professional world has almost entirely shifted to a much safer and quicker method of communication: e-mail. E-mail is the norm. So, here are a few samples along with a template to help you write the perfect leave application email.

Leave Application Email Format

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to formally request a leave of absence from [Start Date] to [End Date] due to [reason for leave].

I have taken all necessary measures to ensure a smooth transition during my absence. [If applicable, mention that you have informed your colleagues/team members and provided necessary instructions.]

I will be accessible via email during this period and will ensure that any urgent matters are addressed promptly. I have also delegated my responsibilities to [mention the name of the colleague or team member who will handle your tasks in your absence].

I have attached the required documents (if any) to support my leave application. Please let me know if any additional information is needed from my end.

I apologise for any inconvenience caused by my absence and will make sure to complete any pending work and hand over all responsibilities before my departure.

Thank you for your understanding and support. I look forward to your positive response.

[Your Full Name] [Your Job Title] [Your Company Name] [Your Contact Number]

Sample 1: Leave Application Email Format For Office

Dear [Supervisor/Manager’s Name],

I hope this message finds you in good spirits. I am reaching out to request a leave of absence from my position at [Company Name] due to [explain the reason] starting from [Start Date] until [End Date].

I have taken the necessary steps to ensure a smooth handover of my tasks to [colleague’s name or team] and have documented all relevant information. During my absence, I will remain reachable via email to address any urgent matters or provide assistance as needed.

Attached to this email are the pertinent documents supporting my leave application.

I appreciate your understanding in this matter and assure you of my commitment to complete any pending work before my departure. Thank you for your consideration and support.

Sample 2: Leave Application Email Format For College

Dear [College Official’s Name],

I hope this email finds you well. I am writing to formally request a leave of absence from college due to [mention the reason]. I kindly ask for your approval for a leave starting from [Start Date] to [End Date].

I have informed my professors about my absence and will make sure to catch up on all missed lectures and assignments upon my return. I assure you of my commitment to maintaining my academic responsibilities despite this temporary setback.

Please find attached the necessary documents supporting my leave application. If there are any additional formalities or requirements, kindly let me know, and I will promptly provide the information.

I appreciate your understanding and support in granting me this leave. Thank you for your time and consideration.

[Your Full Name] [Your College ID/Enrollment Number] [Your Contact Number] [Your Email Address]

FAQs About Leave Application

What is a leave application letter.

A leave application letter is a formal document where an individual, either an employee or a student, states their intention and reasons for taking a temporary absence from work or school.

How to write a leave application?

Outside of the basic details like address, subject and other technical details, her4e is what you should include in the body of the leave application:

• Reason for Leave: Clearly state the reason for your leave (e.g., illness, personal reasons, family emergency).
• Duration: Specify the start and end dates of your leave period.
• Arrangements: If applicable, mention any arrangements you've made for your work/tasks during your absence.
• Contact Information: Provide your contact details in case of any urgent matters.
• Closing: Express gratitude and professionalism (e.g., Thank you for your understanding and support. Sincerely, [Your Name]).

How to write an application to the principal for leave?

Here is what goes in the content of an application to the principal for leave:

• Reason for Leave: Briefly state the reason for your leave (e.g., illness, family emergency). Specify the start and end dates of your absence.
• Academic Responsibilities: Confirm completion of pending assignments. Assure catching up on missed lessons promptly upon return.
• Supporting Information: Mention attached notes from parents/guardians if applicable. Offer additional documents if necessary.
• Contact Information: Provide your contact number for school communication. Include parent's/guardian's contact if required.
• Appreciation and Closing: Express gratitude for understanding. Close with a polite sign-off.

How to write a leave application for the office?

Here is everything you need to add to the content:

• Reason for Leave: Clearly state the reason for your leave (e.g., personal, medical, family-related). Specify the dates you intend to be on leave.
• Work Responsibilities: Mention your plan for pending tasks and deadlines. Offer to delegate or complete urgent work before your departure.
• Colleague Notification: Inform colleagues about your absence and provide necessary instructions to ensure a smooth workflow in your absence. Mention a point of contact for work-related queries in your absence.
• Availability During Leave: Specify your availability (or unavailability) for emergencies. Provide your contact information in case of urgent work matters.
• Appreciation and Closing: Express gratitude for understanding and support. Close with a polite closing statement.

How to write a medical leave application?

Here is what you need in a medical leave application:

• Doctor's Note: If applicable, attach a medical certificate or note from your healthcare provider indicating your condition and recommended leave period.
• Details: Mention the specific illness or medical condition you are suffering from.
• Joining: Discuss the course of treatment and brief about the number of days you would require to recover. Be clear about when you can join back.

How to write an application for a leave of absence?

These pointers should be included in the body of your letter for a leave of absence:

• Reason for Leave: Clearly explain the reason for needing a leave of absence (e.g., personal reasons, family commitments, educational purposes).
• Duration: Specify the start and end dates of your intended leave period.
• Planning: Assure that you have made necessary arrangements for your responsibilities during your absence.
• Availability: Provide information on how you can be reached during your absence if required.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Please enter an answer in digits: twenty − five =

Download the TankhaPay App

• Social Security
• Employee Support
• Employer Support

Popular Posts

TankhaPay is developed and operated by AKAL Information Systems Ltd.

AKAL is an innovative technology company with over 20 years of experience, dedicated to empowering and unlocking the potential of your people. Learn More

Quick Links

• Why TankhaPay
• Request a Demo
• ESIC Checklist
• EPF Checklist
• Workforce Social Security in India

• Terms of Use
• Privacy Policy

Word & Excel Templates

Printable Word and Excel Templates

Leave Application Formats

A leave application is a document that is written by an employee, a student or anyone seeking leave and is addressed to the employer, principal or the person in charge. Sometimes, an individual may need to take time off the work, school, etc., for various reasons and to inform the relevant superior or in-charge about such intent, the individual would write a leave application. In this application, a formal request is made to the relevant party for granting absence to the individual for a certain time from the work or school.

Leave application can be written by people for personal or professional reasons. Some of the types of leave application that are common are:

• Application for annual leave.
• Application for Sick leave.
• Application for injury leave.
• Application for maternity.
• Application for paternity leave.
• Application for casual leave.
• Application for Illness or death of any relative leave.
• Application for a doctor’s appointment.
• Application for the dentist’s appointment.
• Application for vacation leave.
• Application for half-day leave.

The application formats for different types of leaves may vary from organization to organization and from country to country, as well. In addition, with time, the slight changes in the leave application formats keep on occurring as well. Even though the formats can differ, the general information that needs to be included or is included in the leave application remains the same, which is:

• Details of the addresser, such as name, contact information, secondary or emergency contact, etc.
• Details of the addressee.
• Subject or type of leave application.
• The reason behind the leave application.
• Duration of the leave with the dates mentioned.
• In the case of the employee’s leave application, details of the person who would handle the work in the absence of the employee.
• The number of allowed and remaining leaves, if applicable.
• Signature of the addresser for the verification.

As far as the leave application formats for the schools and students are concerned, they are usually the same. However, in the organizations, generally, templates are used for the leave applications. These templates can be designed by the organizations or they can simply use the templates that are available online or in the programs, such as Microsoft Word. The already-designed templates are easily downloadable, usable and customizable as per an organization’s requirements.

In addition, due to the advancements in technology, many organizations now have their attendance software developed through experts. Through this software, the employee can not only record his everyday attendance but request for the leave as well. The employee can also constantly review the number of paid leaves he is allowed to avail from the organization at any point in time.

There are numerous benefits of using the templates or the attendance software, which include:

• The employee can easily and quickly make the request without writing it every time from scratch.
• The information needed by the organization would not be missed, which is a possibility in case every employee writes their own version of the leave application.
• It would be easy for the employer to review a leave application if it is in a generalized format, as time will not be wasted to read each and every word of the application. He can simply review the important details.

The leave application, being a formal request made to the superior, needs to be professional and concise. The candidness or wordiness need to be avoided because, in the practical world, the boss does not want to spend a lot of time on a leave application.

The application for the leave submitted by an employee is kept in the record as a softcopy or in the employee file as a hardcopy, for any future reference.

One Day Leave Applications

Office Casual Leave Applications

Leave application letters for various reasons.

Teacher Leave Application Letters

Leave Application for Few Days Off

Leave Application Forms

Applications for a Month’s Leave

Application for casual leave from office.

• Letter Writing
• Formal Letter Writing In English
• Leave Letter
• Office Leave Application For Personal Work

Writing a Leave Application for Personal Work │Format and Samples

Are you feeling sick today? Do you think you can make it to work today? If you feel you are too ill to go to work, all you have to do is write a letter informing your higher authority about your inability to work today. Know how to write a leave application for personal reasons by going through this article. Also, check out the sample leave applications given for your reference.

Table of Contents

Personal leave application format, sample leave request for personal reasons – eye checkup, sample leave application for personal work – child’s parent-teacher meeting, sample personal leave application mail – renewal of driving licence, frequently asked questions on personal leave application format.

A leave application can be written for personal and official reasons. Whatever the reason might be, take care to always follow the format of a formal letter . No matter how close you are to your higher authority, always see to it that your leave application sounds professional. Maintain a polite and humble attitude. State the reason why you are requesting leave clearly as these leave applications are documented and stored for future reference and attendance management.

The personal leave application format includes the sender’s address and date followed by the receiver’s address. The subject line is written with the motive of letting the receiver know what the letter is about and to indicate the importance of the letter. Use an endearing salutation and explain the reason you are requesting for leave in the body of the letter. Do not forget to mention the dates on which you would be taking leave and also when you would be returning to work. Also, try to ensure that you would complete the work assigned without missing the deadlines. The most important thing is that you see to it that you complete the work assigned as you ensured when you requested for leave.

Leave Application Samples for You

Wondering how to start writing your leave application? Here are some sample leave applications you can use as references.

A 31, Green Hill Residence

Lawrence School Hospital Road

Ooty – 643003

December 20, 2021

The Manager

Fractional Solution Software Company Pvt. Ltd.

Charring Cross

Ooty – 643001

Subject: Request for leave due to personal reasons

I am writing this letter to let you know that I have an eye checkup scheduled for tomorrow (21/12/2021). The doctor is available only tomorrow, so I do not have a choice. I request you to kindly consider my request and permit me to take leave for a day.

I will return to work on 22/12/2021, and I will make sure to complete all the assigned tasks. I have already submitted the reports of this month’s meetings as you had asked me to. I would be available to take calls. I have informed my team to contact me in case they have any doubts.

Thank you for your time and understanding.

Yours sincerely,

Signature of the Employee

VISHNU BHARATH

Head – Programming Team

8/33, Cris Dolby Lane

Mumbai – 400005

January 3, 2022

Manu Sebastian

Reporting Head

Content Writing Team

iTech Solutions

Mumbai – 400007

I am writing this letter to inform you that I have to attend my son’s Parent-Teacher meeting on January 5, 2022. The meeting starts at 10 a. m. I would like to know if it would be okay to take a half-day leave so that I could go to the meeting. I would be back to work by 2 p. m. Kindly consider my situation and permit me a half-day leave.

Signature of the sender

ROSS GELLER

Content Writer

Recipient’s Mail Address: [email protected]

Subject: Personal leave application for renewal of Driving Licence

Dear Ma’am,

I am writing this mail as an official request to allow me to take leave for one day. As I had informed earlier, I have to go to the Road Transport Office tomorrow (21/01/2022) to renew my Driving Licence. I have shifted all my meetings to the day after tomorrow (22/01/2022). I have informed my team of the tasks to be completed for tomorrow, and Rishitha will be sending you the updated end of the day report.

Kindly consider this mail as my official leave application and grant me leave.

SHEENA MENDEZ

HR Executive

Bioline Technologies Pvt. Ltd.

[email protected]

Permission letter , job application letter , relieving letter and salary increment letter are some other letters that would be of help in your workplace scenario.

How do I write a leave application for personal reasons?

You can follow a similar format as given below to write a leave application for personal reasons.

I am writing this letter to let you know that I have an eye checkup scheduled for tomorrow (21/12/2021). The doctor is available only tomorrow, so I do not have a choice. I request you to kindly consider my request and permit me to take leave for a day. I will return to work on 22/12/2021, and I will make sure to complete all the assigned tasks. I have already submitted the reports of this month’s meetings as you had asked me to. I would be available to take calls. I have informed my team to contact me in case they have any doubts.

What are the details I should include in a leave application for personal work?

When you are writing a leave application for personal work, make sure you provide the reason you are requesting for leave. Ensure that you mention the dates on which you want to take leave and also when you would return to work.

How do I write a personal leave letter?

A personal leave letter should be written in the format of a formal letter. It should contain the following:

Sender’s Address

Receiver’s Address

Salutation/Greeting

Body of the letter with the reason you are requesting for leave

Complimentary closing

Name in block letters

Designation

Contact information if required

Leave a Comment Cancel reply

Your Mobile number and Email id will not be published. Required fields are marked *

Request OTP on Voice Call

Post My Comment

Register with BYJU'S & Download Free PDFs

Register with byju's & watch live videos.

Your favourite senior outside college

Home » Job Tips » Career Advice » Casual Leave Application

Top 7 Casual Leave Applications With Format & Template Guide

Taking time off from work is an essential aspect of maintaining a work-life balance and attending to personal commitments. However, writing a casual leave application can often be daunting, especially if you’re unsure of the appropriate format and tone. However, when applying for casual leave, it’s crucial to draft an effective and professional casual leave application . In this blog post, we will explore the key elements of a well-written casual leave application.

Table of Contents

What Is a Casual Leave Application?

A casual leave application is an official request for short-term leave from work made by an employee to their employer or supervisor. It is typically used for personal reasons, such as attending to personal matters, medical appointments, or handling unexpected emergencies. The purpose of a casual leave application is to inform the employer in advance and ensure a smooth workflow during the employee’s absence. The number of days off you are allowed and whether the leave is paid or unpaid depend on the company policy.

You must professionally draft your casual leave application to maintain healthy communication with your employer, learn business communication to improve your writing skills.

How to Write a Casual Leave Application?

A well-written casual leave letter needs professionalism and close attention to detail. To make sure your application successfully conveys your intention, follow the below steps:

1. Address the Application to the Proper Recipient

Each person who would be impacted by your absence from work must receive a copy of the leave request. The primary recipient of your application will be your supervisor. If you’re writing an email, it is advised to include the HR executive, the lead, and any other people, if any, in the CC line of your email.

2. Start With a Polite Greeting

It’s essential to start out politely and use a formal salutation, such as “Dear [Manager’s Name]” or “Respected [Manager’s Name],” when writing to the receiver.

3. State the Reason for Writing the Application – Subject Line

Clearly state why you are taking a casual leave of absence, whether it be for personal, professional, familial, or other valid reasons. Be brief and avoid any unnecessary details. Some examples of subject lines are.

• Request for Casual Leave – Family Emergency
• Casual Leave Application – Medical Appointment
• Applying for Casual Leave – Personal Time Off

4. Keep the Main Body Content Concise

T he body of your application is very important. Even though the subject line gives a good idea of the application’s context, the application’s primary content will include all the specifics. It is also important to be on point and keep the content concise.

Give all details that are required to make sure that the application seems genuine so that it can get approved.

5. Specify the Date and Duration

It is of utmost importance to mention clearly in detail the dates you want to take the leave and its duration, whether it be a full day or even for a few hours. As a result, it will help your employer plan accordingly and manage resources.

6. Offer Alternate Arrangements

If it is possible offer alternate arrangements to minimize the work burden caused by your absence. This could include delegating some tasks or giving necessary instructions so that the work is completed on time. If you’re going on a long leave, you can even suggest a temporary replacement for you.

Casual Leave Application Format

To ensure clarity and consistency, it’s important to adhere to a standardized format when writing a leave application. Here’s a suggested format to follow:

Make sure if you’re writing an email then keep all the necessary people in CC before sending.

Employee Casual Leave Application Samples

Following are a few samples of how you can format your leave application.

Sample 1: Casual Leave for Medical Emergency

A sample format for a medical emergency is given below:

Sample 2: Casual Leave Application for Marriage

A sample format for casual leave for marriage is given below:

Sample 3: Casual Leave Application for Function

Following is a sample format for casual leave for a function:

Sample 4: Half-Day Casual Leave Application

Following is a sample half-day casual leave application:

Sample 5: Casual Leave Application When You Are Hosting Guests

Following is a sample application when you have guests:

Sample 6: Application for Leave for First Half From Office

Following is a sample for the first half of leave from the office.

Sample 7: Casual Leave Application From the Office

Following is a sample application for any miscellaneous work you would like to finish and you need leave:

A well-written casual leave application is essential for conveying your request clearly and upholding professionalism at work. By following the guidelines provided, and considering the templates, you can confidently submit your casual leave application and ensure a smooth transition during your absence. Keep in mind that it is crucial to modify the information to fit your particular situation and organizational policies.

• ← Previous
• Next →

Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

Related Post

Highest Paying Science Jobs: Key Responsibilities, Skills, & More

Throughout history, science has been the driving force behind a lot of mankind’s greatest achievements and advances. From the development of life-saving medical treatments through research and experimentation to energy-saving

12 High Paying Entry Level Jobs: A Comprehensive Guide for Freshers

Are you a recent graduate or an individual eager to kick-start your professional journey? Landing high-paying entry-level jobs can be a game-changer. These job roles typically require minimal to no

Explore the Best Sites for Internships in 2024: Pros & Cons

Internships are short-term positions that allow students to gain practical skills in their chosen career field. These opportunities act as a bridge between what is taught in the classroom and

13 Highest Paying Jobs in the World: Discover Job Roles & Their Average Salaries

Do you desire to get a high-paying job as you progress in your career gradually? The current job market effectively highlights the prevalent focus on career advancement and the pursuit

Ohio State nav bar

The Ohio State University

• BuckeyeLink
• Find People
• Search Ohio State

2024 Highland County Lamb & Wool Queen & Princess Application- Now Available

2024 Highland County Lamb & Wool Queen & Princess Application Now Available

Apply Now!!

Queen Qualifications:

• Be between ages 14- 19 as of January 1st
• BE a sheep exhibitor at 2024 Highland County Fair
• Never been married, nor have born a child
• Never been crowned Lamb and Wool Queen in the past

Princess Qualifications:

• Be between ages 9 – 13 as of January 1st
• Be a sheep exhibitor at 2024 Highland County Fair

Please complete application and return to:

7331 Hightop Rd.

Hillsboro, Ohio 45133

or email to [email protected] BY JULY 1st, 2024

Share this:

Leave a reply cancel reply.

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Subscribe By Email

Get a weekly email of all new posts.

Your Email Leave this field blank

This form is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

2025 ERAS® Timelines for Residency Applicants

New section.

The residency application timelines for the 2025 ERAS® season are now available.

• Sign In to the MyERAS® Portal
• ERAS® Timelines for Residency Applicants
• ERAS Participating Specialties and Programs

Review a timeline for applying for residency positions using the ERAS® system for the 2025 application season.

Review a timeline for applying for residency positions as an International Medical Graduate (IMG) using the ERAS® platform for the 2025 application season.

• ERAS 2024 Webinars for Residency Applicants

Please contact the AAMC Support Center (ASC).

Send us a message.

Monday - Friday 8 a.m. - 6 p.m. ET 

Closed Wednesday, 3 - 5 p.m. ET

Please visit this page to stay up to date on ERAS news and announcements.

Use the free Residency Explorer™ tool to search and compare programs. Browse the AAMC's Careers in Medicine website to research specialties.

Google Chrome 

Mozilla Firefox 

Microsoft Edge 

Safari* 

*While most AAMC services  support certain browsers , the PDWS does not fully support Safari. We recommend Mac users use Firefox or Chrome.