pdf export comments to word

• Importing and exporting comments

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Learn how to import and export comments from a PDF. You can also export comments to Word (Windows) or AutoCAD using Acrobat Pro on Windows. 

Before you begin

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Import Comments

In Acrobat Reader, commenting features are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights.

Comments can be imported from a PDF document. You can also import comments from a Forms Data Format (FDF) file or an XFDF file, which is an XML-based FDF file. You cannot open and view FDF or XFDF files independently.

To open the comments list, select Add   Comments from the All Tools section in the left-hand pane.  

Select All Files (*.*) for Windows and All Files for macOS from the file type menu. If you know the file format of the comments you want to import, go to the file and then Press Enter or double-click it to open.

The comment positioning matches that of the file from which they were imported. If comments appear out of place, the source and recipient PDF documents are likely to be different. For example, if you import comments from a ten-page document to a two-page document, only comments from the first two pages appear.

Export comments

If you add comments to a PDF that isn’t part of a managed review, you may need to export your comments to send them to someone, or you may need to import the comments you receive. PDFs in a managed review workflow include special options that let you send or publish your comments, rather than export them.

When you export comments, you create a Forms Data Format (FDF) file that contains only comments. Consequently, FDF files are usually smaller than PDFs. You or another reviewer can then import the comments from the FDF file into the original PDF.

Export comments to a data file

Name the file and select  Acrobat FDF Files (*.fdf) or Acrobat XFDF Files (*.xfdf) for the file type.

Specify a location for the file, and then select  Save .

Export selected comments

Exporting selected comments isn’t available in Acrobat Reader.

In the comments list, select the comments you want to export.

To open the comments list, select  Tools  and then select  Comments .

Export comments to Word (Windows)

In some instances, reviewers make comments in a PDF that was created from a Microsoft Word document. You can revise the original Word document by exporting these comments from the PDF. For example, text that has been inserted, crossed out, or replaced using the text edit tools in the PDF can be deleted or transferred directly to the source Word document. Formatting added to comments (for example, boldface text) is lost during this process and must be added to the Word document manually.

To revise a Word document using comments, you must create a tagged PDF from the Word document. Before you transfer text edits from the PDF, remove any extra words or information and then merge them to one PDF (if you have comments from multiple reviewers). If you plan to import comments more than once, you may want to make a copy of the Word document before you import the comments or comments may not be imported correctly.

Open the source document in Word. Select  Acrobat Comments , and then select  Import Comments From Acrobat . For Word 2013, select Acrobat , select  Acrobat Comments , and then select   Import Comments From Acrobat.

Read the instructions, and select OK .

In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select from the following options, and then select  Continue:

(Optional) If you imported text edits, select Integrate Text Edits in the Successful Import dialog box to review and apply each edit individually. For each edit, select one of the following options:

Right-click the comment bubble and select  Delete Comment .

Select Acrobat Comments , and then select  Delete All Comments In Document . For Word 2013 and later, this option is on the Acrobat ribbon.

Export comments to AutoCAD (Acrobat Pro on Windows)

You may have reviewers add comments to a PDF that was created from an AutoCAD drawing. If you use AutoCAD PDFMaker to create a PDF, you can import comments into the AutoCAD drawing, rather than switch between AutoCAD and Acrobat. You can import most comment types, including drawing markups, sticky notes, stamps, and text edits.

• Save the PDF to ensure that recently added comments are included.

In AutoCAD, select  Acrobat Markups , and then  Import Comments From Acrobat .

In the Import Comments dialog box, specify the PDF containing the comments, which comments to import, and select Continue . If you import a custom set of comments, specify the set by ensuring that only the characteristics you want are selected. You must select at least one option in each category.

All imported comments appear in the Adobe Acrobat Markups layer as custom objects you can edit, filter, or delete.

To modify an imported comment (change the status, add a check mark, or modify text), right-click the comment, select Acrobat Comments , and then select an option.

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How do I export the PDF comments to Word?

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Show markup and comments in PDF made from Word

How to make document comments and markup appear in a PDF version of a Word document plus some options available to control what appears in the PDF copy.

Modern Word documents can contain a history of the changes made, especially in a shared/collaborative document.  There’s also comments made by people alongside the text. 

Here’s a typical Word document with visible edits and comments. As usual, inspired by the great Bob Newhart .

It’s possible to show those edits and comments in a PDF export of the Word document.

The solution is simple but all the PDF export options are hidden.  What you have to do is get to the ‘old’ traditional Save As dialog box because the choices you need aren’t on the modern File panes.

File | Save a copy and then a little more

You can go to File | Save as / Save a copy then choose PDF from the list of file formats. But that’s a trap because it doesn’t let you choose any PDF export options. 

Instead, look for the little ‘More options …’ link.

That opens the standard Save As dialog box. Choose PDF (*.pdf) from the file type list, then some PDF related choices appear including an ‘Options’ button.

There are many PDF options, the one we’re after is Publish what … with the choices:

Document – just the document, similar to what would appear on a paper page but not exactly the same .

Document showing markup – the document plus markup and comments which look like this, which is different from how markup appears in Word itself.

We’re talking about Microsoft Word so things aren’t as simple as that.  A few things to keep in mind:

• The Word comments appear in the PDF but not as PDF comments.  You can add comments to a PDF (depending on your PDF software) but they’ll appear separately to the comments imported from Word.
• In Word, comments have the full name of each commentor.  The PDF version only has initials plus a number.
• There’s a connecting line between each comment and the selected document text.

The BIG difference is how the markup appears in a PDF compared to Word.

Full markup only in PDF version

Word has many options for viewing changes to a document but they make little difference to the PDF version.

Comments always appear in the PDF version, even if they are not appearing in the Word view.

Word’s main markup views (All, Simple or no markup plus Original) make no difference to what appears in the PDF.

For example, choosing ‘No markup’ view in Word then Save as to PDF (with ‘Document showing markup’ ON) will still show all the edits in the PDF version.

However the Show Markup options DO make some difference.

Turning off ‘Show Markup’, ‘Insertions and Deletions’ removes them from the PDF version too. Here’s the same document as above but with just the formatting changes showing not the insertions/deletions.

It’s best to check the PDF version to make sure it’s showing what you intend – not too much or too little. Two choices to make a PDF – Save or Print? Add a link to a PDF or other file into a Word document Get best quality images in a PDF made from Word

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Export Adobe Acrobat comments of a PDF into a text file?

I have many PDFsf with 100s of annotations/comments in them, created through the free Adobe Acrobat Reader. By reading this official guide , and skimming trough related pages, I see that I can "export" the comments in FDF files or XFDF format.

However, these files can't be opened by themselves without the original, from the first link:

You cannot open and view FDF files or XFDF files on their own.

I would like to export the comments as a text file containing only the text of the comments.

• adobe-acrobat
• adobe-reader

• You can open FDF and XFDF files on their own, of course. BUT they may not make much sense, because the comments depend on the base document to provide the actual context. So, if you are happy without the context, you can extract the text from the FDF/XFDF files (whereas XFDF would be an easier task). –  Max Wyss Mar 17, 2017 at 7:03
• @MaxWyss I'm not a programmer, so even hyper basic macro tasks I can't do, and given there is 1000s of notes, I don't really know. This is what a XFDF file opened with notepad++ looks like, only one comment:"font-size:10.5pt;text-align:left;color:#000000;font-weight:normal;font-style:normal" >41</span ></p ></body ></contents-richtext ><popup flags="print,nozoom,norotate" open="no" page="3" rect="514.407776,621.268738,694.407776,763.268738" /></text ></annots ><f href="practica5.pdf" /><ids original="8F84C2D4D7BE87E2214B2CA3907576" modified="794056D3F1054B9727BB9dfdf70BEF8" /></xfdf –  Santropedro Mar 18, 2017 at 22:48
• @MaxWyss Thanks! How would you go to extract this things? –  Santropedro Mar 18, 2017 at 22:49
• @Santropedro, I came across the same issue. Seems that the FDF/XFDF format do not record the text but pointers to the text in the original PDF file, so maybe the solution would be to use another free PDF viewer. Check this Quora link . –  Valentin_Ștefan Apr 19, 2018 at 12:24

2 Answers 2

This is a bit convoluted, but it works. Follow the instructions here to export the comments and export them to an XFDF file:

Rename the file's extension to XML (i.e. if filename was "comments.xfdf", change its name to "comments.xml".

Open the XML file using google chrome.

Select all ( Ctrl + A ) and then copy ( Ctrl + C ).

Open a new Chrome window and navigate to this link (it creates a blank notepad):

Click on the white area and paste ( Ctrl + V ).

Select all (yes, again, Ctrl + A ).

Copy ( Ctrl + C ).

Paste in a Word document.

Note: It may work with other browsers, but at least for me, when copying/pasting from Firefox, I'd end up with all the XML code in word.

• Thanks for editing my answer @zx485 –  alex_223 Jun 27, 2020 at 3:05
• 1 Steps starting at 4 didn't accomplish anything worthwhile for me, but steps 1-3 were good enough to format the XML in Visual Studio Code and I was able to extract the comments by selecting <contents> and then using "Select All Occurences of Find Match" (Ctrl + Shift + l) –  Tobi Obeck Jul 17, 2020 at 13:57
• Didn't (yet) try to analyze the XML or XFDF files, but from a quick run-through of the steps I only got to extract all comments without the comments' authors' names; so I can't see in the text file who said what (which would be nice to see...). Did you manage to also extract that detail? –  nutty about natty Aug 19, 2021 at 14:21

Open the fdf file in Notepad++

Replace <body[^>]*>(.*?)<\/body> with 22222\133333 (don't forget to set search mode as regular expression and "matches newline")

Put 33333 in the beginning of the document

Put 22222 in the end of the document

Replace 33333(.*?)22222 with an empty string

Save file as .html document, open in browser

33333 and 22222 can be any sequence as long as it does not appear in your comments.

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Convert Pages, Numbers, or Keynote files to Microsoft Word, Excel, PowerPoint, PDF, and more

You can also convert Word, Excel, or PowerPoint files to Pages, Numbers, or Keynote files.

Convert Pages, Numbers and Keynote files

Convert Word, Excel, or PowerPoint files to Pages, Numbers, or Keynote

Check file format compatibility

Convert pages, numbers, and keynote files.

To open a Pages, Numbers, or Keynote file in Word, Excel, or PowerPoint, convert the file in the appropriate iWork app first. You can convert files on iPhone, iPad, Mac, or online at iCloud.com. When you convert a file, you create a copy in the new format. The original file remains intact.

Convert a Pages, Numbers, or Keynote file on iPhone, iPad, or Mac

Choose a format for your document:

To convert a Pages document to Word, choose Word.

To convert a Numbers spreadsheet to Excel, choose Excel.

To convert a Keynote presentation to PowerPoint, choose PowerPoint.

You can also convert to PDF and a variety of other file formats depending on the iWork app you're using.

To save the converted file on your device or to iCloud Drive:

On iPhone or iPad, tap Save to Files, then choose a location.

On Mac, click Save, then choose a location.

To share the converted file:

On iPhone or iPad, choose how you want to send your file, like with Mail or Messages, then send the file.

On Mac, click Send a Copy, choose how you want to send your file, then send the file.

Convert a Pages, Numbers, or Keynote file online at iCloud.com

Pages, Numbers, and Keynote for iCloud lets you open, edit, and share your files from a supported browser on a Mac or PC.

Sign in to iCloud.com with your Apple ID. If you don't have an Apple device, learn how to create an Apple ID .

Double-click Pages, Numbers, or Keynote.

Choose a format for the document. The converted file downloads to your browser’s default download location.

Convert Word, Excel, or PowerPoint files to Pages, Numbers, or Keynote files

You can convert files on iPhone, iPad, Mac, or online at iCloud.com. The original file remains intact after you convert it.

Convert a Word, Excel, or PowerPoint file to a Pages, Numbers, or Keynote file on iPhone or iPad

Open the iWork app that you want to convert the file to. For example, if you want to convert a Word document to a Pages document, open the Pages app.

Locate the file you want to convert in the document, spreadsheet, or presentation manager, then tap the file. If you don’t see the document manager, tap the Back button, then tap the file that you want to open.

If a file is dimmed, it’s not in a compatible format and you can’t open it. You can try to open the file in another iWork app.

Convert a Word, Excel, or PowerPoint file to a Pages, Numbers, or Keynote file on Mac

You can convert a Word, Excel, or PowerPoint file to a Pages, Numbers, or Keynote file from the Finder or from the appropriate app:

From the Finder, Control-click the file, choose Open With, then choose Pages, Numbers, or Keynote.

From the Pages, Numbers, or Keynote app, choose File > Open, select the file, then click Open. If a file is dimmed, it’s not a compatible format.

When the file opens, you might get a message that fonts are missing or that the file will look different in other ways. You might see also see warnings when you open documents created in older versions of the app.

Convert a Word, Excel, or PowerPoint file in Pages, Numbers, or Keynote for iCloud

Choose the iWork app that you want to open.

Double-click the file.

Pages, Numbers, and Keynote are compatible with a wide variety of file types.

Pages file format compatibility

You can convert Pages documents to these types of files:

Microsoft Word: Office Open XML (DOCX) 1

EPUB (on iPhone, iPad, and Mac)

Rich Text Format (RTF/RTFD) (on iPhone, iPad, and Mac)

Plain Text files (TXT) (on iPhone, iPad, and Mac)

Pages ’09 (on Mac only) 2

Image (JPEG, PNG, or TIFF)

You can open these types of files in Pages on iPhone, iPad, Mac, and online at iCloud.com:

All Pages versions

Microsoft Word: Office Open XML (DOCX)

Rich Text Format (RTF/RTFD)

Plain Text files (TXT)

Numbers file format compatibility

You can convert Numbers spreadsheets to these types of files:

Microsoft Excel Office Open XML (XLSX) 1

Comma Separated Values (CSV)

Tab Separated Values (TSV) (on iPhone, iPad, and Mac)

Numbers ’09 (Mac only)

You can open these types of files with Numbers on iPhone, iPad, Mac, and online at iCloud.com:

All Numbers versions

Microsoft Excel Office Open XML (XLSX)

Tab-delimited or fixed-width text files

Keynote file format compatibility

You can convert Keynote presentations to these types of files:

Microsoft PowerPoint Office Open XML (PPTX) 1

Image (JPEG, PNG, or TIFF) (on iPhone, iPad, and Mac)

Animated GIF (on iPhone, iPad, and Mac)

Movie (MOV) (on iPhone, iPad, and Mac), in Apple ProRes or HEVC format

Movie (M4V) (on Mac only), in H.264 format

Keynote ’09 (on Mac only)

HTML (on Mac only)

You can open these types of files in Keynote on iPhone, iPad, Mac, and online at iCloud.com:

All Keynote versions

Microsoft PowerPoint: Office Open XML (PPTX)

1. If you need to export to Microsoft Office legacy file formats like DOC, XLS, or PPT, you can export to the current XML format instead, then open the file in the equivalent Office app to export to the older format.

2. If you convert a Pages document into a Pages ’09-compatible document, learn more about changes that happen when you export to iWork ’09 .

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Exporting/Saving/Printing to PDF from Word compresses TIFF images

Recently I've noticed that microsoft word has been compressing my TIFF files any time I try to save a document as a PDF.

I've tried going into options, advanced, and selecting "do not compress images in file", but that didn't fix the problem. I then tried going to save as, tools, compress pictures, and using both the high fidelity and default resolution options, both not fixing the problem as well. Lastly, I tried saving as a PDF, printing as a PDF, and exporting. None of these options fixed the issue either. The software seems to export EMF based pictures to PDF just fine, only my TIFF files lose resolution. I attached an image to show what's happening, where the left side is straight from Word, and the right is from Adobe.

I confirmed the issue was word, after downloading LibreOffice, which was able to export my whole document with no resolution loss. I'd prefer to not have to reformat my whole document for that program, though. What could be causing this issue?

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Replies (2) 

• Microsoft Agent |

Hello Steven Schroeder,

Welcome to the Microsoft Community, it's an honour to help you.

I understand that you are experiencing problems with Word compressing TIFF files, and understand very well how you feel.If my understanding is wrong, you are welcome to let me know at any time.Based on your description, it seems that you have tried other options, which are very much in favour of your solution.

In addition, it is recommended that you also try the following option:

Click File -> Save As -> Browse -> change the file to the format shown below, select the standard -> select the options on the right -> in the PDF options to uncheck the inability to embed fonts in the case of the display of text bitmap -> click OK:

Or if you are convenient, you can share your image file with us by private message , we will help you test this issue.

You can send private message through the Messages link at the top right of the page. 

 Check your sent PM by going to My Profile, and then selecting View private messages on the left pane of your profile page. 

We look forward to hearing back from you.  Please feel free to let me know if you have any further updates, thanks.

Best regards

Isabella-MSFT | Microsoft Community Support Specialist

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Thanks for your feedback.

It appears that unchecking "show text bitmap" did not resolve the issue.

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Export PDF comments to Microsoft Word using Acrobat XI

Learn how to convert pdf to word or use the pdf to word converter and make text changes more quickly..

By Adobe – December 15, 2014

Learn how to convert PDF to Word or use the PDF to Word converter and make text changes more quickly. Speed online document reviews by collecting everyone’s feedback and approvals in a single PDF file. You don't have to go back to the marked-up PDF on a comment-by-comment basis. Instead, you can bring all the comments over at once to update your Word doc faster.

Export PDF comments to Microsoft Word

Export PDF comments back to the original Word document.

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How to Convert Word to PDF [For Lawyers]

As legal practitioners, the need to exchange various documents, from briefs to contracts, in PDF format is paramount. However, the process of converting these files might seem daunting. Don’t worry. This article is your guiding light in navigating the intricate journey of Word to PDF conversion. Let's delve into the intricacies of this essential skill.

PDF as a Better Choice for Legal Files

In today's digital legal landscape, PDFs (Portable Document Files) reign supreme. While other file formats exist, PDFs offer distinct advantages that make them the preferred choice for lawyers and legal teams. Here's why:

1. Searchable Text:

Imagine a lengthy contract – crucial information might be buried within pages of text. Courts often require searchable PDFs to facilitate efficient case review. If you simply print a document and scan it to PDF, the text becomes an image and cannot be searched. This can be a major hurdle during litigation.

For instance, a recent case (reference withheld to protect privacy) involved a dispute over a specific clause in a lengthy contract. The opposing party submitted a scanned PDF where the clause could not be searched electronically. This wasted valuable time for the judge and requesting party, who had to locate the clause manually.

To avoid such issues, it's crucial to create PDFs from the original editable source files (e.g., Word documents) whenever possible. This ensures the text remains searchable within the PDF, allowing for efficient navigation and retrieval of information.

2. E-filing Compatibility:

E-filing, the electronic submission of court documents, has become commonplace. Most government legal forms are exclusively available in PDF format. This ensures consistency and avoids compatibility issues across different computer systems.

For example, let's say you need to file a motion to dismiss with the local court. The court website likely provides the motion form only in PDF format. Downloading and using this format guarantees that your filing will be compatible with the court's electronic filing system, preventing delays or rejections.

3. Universal Compatibility:

Circulating legal documents frequently occurs – between lawyers, clients, and the courts. PDFs offer a significant advantage in this scenario. Unlike some proprietary file formats that require specific software to open, PDFs are universally recognized by most computers and operating systems.

Imagine you need to send a complex legal brief to your client for review. Sending a PDF ensures they can open and view the document on virtually any device without needing additional software. This eliminates compatibility headaches and keeps the communication process flowing smoothly.

By utilizing PDFs for legal documents, you ensure searchability, e-filing compatibility, and universal accessibility – all essential factors for efficient and successful legal practice.

How to Convert Word to PDF 

Having established the clear benefits of PDFs for legal documents, let's explore how to effortlessly convert your Word files into this universally compatible format.

The easiest way: click Save As and choose the file type of PDF

Most users of Microsoft Word on Windows are in luck! Converting your legal documents (contracts, pleadings, etc.) to searchable PDFs is a breeze. Here's how:

Step 1 : Open your Word document containing the legal file.

Step 2 : Navigate to the menu at the top left corner.

Step 3 : Select "Save As" from the dropdown menu.

Step 4 : In the "Save as type" window, choose "PDF (*.pdf)".

This simple process creates a searchable PDF directly from your Word document. The text within the PDF will be fully accessible for searching and highlighting, just like in the original Word file.

Use the function of Export to PDF

While the "Save As" method reigns supreme in Microsoft Word, users of WPS Office have a slightly different approach. Here's how to convert your thesis or dissertation (or any other Word document) to a searchable PDF using WPS Office:

Step 1 : Open your Word document in WPS Office.

Step 2 : Click on the menu at the top left of the window.

Step 3 : Locate the "Export to PDF" option

Step 4 : Select "Export to PDF"

This process, similar to the "Save As" method in Word, creates a searchable PDF from your WPS Office document.

Why Consider WPS Office?

While Microsoft Word remains a dominant player, WPS Office offers a compelling alternative, especially for those seeking a free or affordable office suite. If you're already comfortable with the WPS Office interface and features, its "Export to PDF" functionality provides a seamless way to convert your legal documents, theses, dissertations, or any other Word file into a searchable PDF format.

How WPS AI Can Contribute to Legally Appropriate Documents

Lawyers spend countless hours crafting documents that adhere to strict legal requirements. While their expertise lies in legal matters, the editing and formatting process can be time-consuming. Here's where WPS AI steps in as a valuable partner, ensuring your documents are not only legally sound but also polished and professional.

Beyond Grammar Perfection: WPS AI Ensures Legal Clarity

While a typo here or there might seem insignificant, errors in legal documents can have serious consequences. WPS AI goes beyond basic grammar and spell check, offering features specifically tailored to legal writing:

Precision Editing : Focus on legal terminology. WPS AI can be trained on legal documents and specific case law, identifying and suggesting corrections for legal jargon or phrasing inconsistencies that might raise red flags.

For example, imagine you're drafting a contract that uses the term "force majeure" incorrectly. WPS AI, equipped with a legal knowledge base, can flag this and suggest the precise legal definition to ensure clarity and avoid potential disputes.

Clarity Check : WPS AI can analyze your legal documents for convoluted sentence structure or ambiguous language. It can suggest alternative phrasing to enhance readability and ensure the legal intent is crystal clear.

Imagine a clause in a contract that states, "In the event of unforeseen circumstances, the agreement may be terminated at the discretion of either party." WPS AI might suggest revising this to "This agreement may be terminated by either party upon the occurrence of a force majeure event, as defined herein." This revision provides a clearer and more legally sound definition of the termination clause.

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WPS AI: A Multilingual Ally

The legal world doesn't operate solely within one language. WPS AI's translation capabilities can be invaluable for lawyers working with international clients or navigating legal documents in foreign languages.

For instance, imagine you need to review a contract drafted in Spanish for a client. WPS AI can translate the document into English while preserving legal terminology and ensuring the translated version accurately reflects the original intent.

By leveraging WPS AI's grammar and legal editing features, clarity checks, and multilingual translation capabilities, lawyers can streamline their document creation process, confidently produce clear, concise, and legally compliant documents, and dedicate more time to the strategic aspects of their cases.

Streamline Your Work with WPS Office

WPS Office offers a comprehensive suite of features designed to empower lawyers and legal teams, saving them valuable time and effort. Here's how:

Unlocking Searchable PDFs: The Power of OCR

Imagine receiving a scanned legal document in PDF format – the text is just an image, making searching a nightmare. WPS Office comes to the rescue with its built-in Optical Character Recognition (OCR) technology  Here's how a lawyer can leverage OCR:

Step 1 : Open the scanned PDF document in WPS Office.

Step 2 : Navigate to the "Convert" tab and select "OCR."

Step 3 : Choose the appropriate language for the document's text.

Step 4 : Click "Start" to initiate the OCR process.

WPS Office will transform the scanned image into a searchable PDF, allowing the lawyer to find specific information quickly and efficiently.

Ready-Made Legal Templates: A Time-Saving Advantage

WPS Office understands the time pressures lawyers face. To streamline document creation, it offers a vast library of legal templates https://template.wps.com/ . These templates cover various legal documents, such as wills, contracts, and pleadings.

For instance, a lawyer drafting a non-disclosure agreement (NDA) can simply choose the pre-designed NDA template from the library. This eliminates the need to start from scratch, saving them significant time and ensuring a solid foundation for the document.

Unlimited Conversions and Batch Processing

Unlike many free Word-to-PDF converters that impose daily conversion limits, WPS Office allows for unlimited conversions. This is crucial for lawyers who frequently need to convert legal documents between formats.

Furthermore, the premium version of WPS Office offers a powerful batch PDF export function. Imagine you have a folder filled with legal forms in Word format. With this feature, the lawyer can select all the files at once and convert them to PDFs in a single step, maximizing efficiency.

Example: Exporting a Legal Form from Word to PDF

Let's say you have a completed legal form in Microsoft Word, such as a real estate disclosure form. Here's how to convert it to a searchable PDF using WPS Office:

Step 1 : Open the legal form in WPS Office.

Step 2 : Click on the "File" tab.

Step 5 : Click "Save."

This simple process creates a searchable PDF copy of your legal form within WPS Office. Now, you can share this PDF with your client or colleagues, confident that the text can be easily searched and referenced.

By leveraging the OCR capabilities, legal templates, unlimited conversions, and batch processing features of WPS Office, lawyers can significantly streamline their workflows, dedicate more time to their clients' needs, and focus on achieving the best possible outcomes.

FAQs about Converting Word to PDF   

Q1. how can i convert word to pdf with controlled access.

To convert Word to PDF with controlled access, ensuring that only authorized individuals can view or edit the document, you can utilize the advanced settings available in WPS Office. Follow these steps:

Step 2 : Navigate to the "Save As" or "Export" option, depending on your version of WPS Office.

Step 3 : In the save/export dialog box, look for an option labeled "Permission setting" or "Security options."

Step 4 : Click on this option to access settings for controlling access to the PDF.

Step 5 : Here, you can customize permissions such as restricting printing, copying text, or editing the document.

Step 6 : Once you've configured the desired access controls, proceed to save/export the document as a PDF.

By applying controlled access settings during the conversion process, you can ensure that your PDF document remains secure and compliant with privacy regulations.

Q2. Why was I unable to save Word as PDF?

There could be a few reasons why you can't save your Word document as a PDF:

Outdated software : Ensure you have the latest updates for Microsoft Word. Outdated versions might lack the PDF saving functionality.

File corruption : If the Word document itself is corrupted, it might cause saving issues. Try opening the document in a different program or creating a new document and copying the content.

Add-in interference : Sometimes, add-ins installed in Word can interfere with its functionalities. Try temporarily disabling any add-ins and see if the saving issue resolves.

If none of these solutions work, consider using a free online Word-to- PDF converter . However, be cautious about uploading sensitive documents and ensure the converter has proper security measures.

In summary, mastering the art of Word to PDF conversion is indispensable for legal professionals. With WPS Office's user-friendly interface, AI capabilities, and array of features, lawyers can streamline their workflows and ensure document compliance with ease. Embrace efficiency, embrace WPS Office . Experience the transformation today.

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