what to put in a cover letter for a rental property

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Rental application cover letter Tips to standout

Property manager discussing a document with a potential tenant for a residential property

12 Jun 2023
By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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Rental Cover Letter: Sample Letter to Rent a House

rental cover letter to rent a house wanbridge.com

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

Credit history
Employment/employment history
Rental history
Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

(Highlight of employment history)
(Highlight of rental history)
(Something about your hobbies or interests)
(Note about how you’ll be a good neighbor/tenant)
(Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

Image Credit: sommart sombutwanitkul / Shutterstock

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what to put in a cover letter for a rental property

Property Management , Real Estate

How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working in real estate sales and auctioneering. I’ve been training and assessing real estate, business and construction courses for 12+ years now. My goal is to find out how I can help you advance your career or business!

6 cover letter tips for a winning rental application

Michael Gilbert

February 2022

Are you applying for a rental property? Most application forms will give you one free spot to write a cover letter. Don't stuff it up!

It's your chance to stand out and put the human element into your application.

After all, to this point, no machines have yet to approve a rental application. Humans do, so make yourself relatable.

How much do you love the property? Why?

Don't just say we like the outdoor area, be emotive. Explain why you are obsessed with the property.

Why is this important: The more you love the property, the more likely you'll care for the property and want to stay longer.

Tell them enough about you and your household to build an emotional connection with you.

Warning: Don't tell them your life story - just tell them enough. For example, don't tell them how many properties you have applied for, that's not relevant.

Why are you moving?

Rental managers want to know that you are suitable for the property and that your move makes sense. They want to create a story in their head about why this property is right for you. Knowing why you're moving is a critical element to putting the pieces together.

This might seem like micro managing your life but many people apply for properties because they are desperate, then later on move out because it's not right for them. No owner or manager wants this because it costs them money to find new tenants.

Tie it all together

If you think anything in your application may not make sense to someone reading it or put you in a negative light, mention it in your cover letter. For example, if you don't have proof of income because you have just started at your new job, say it in your cover letter, don't let them make up their own mind.

Sell sell sell

Sell yourself but don't be sleazy, desperate or waffle. Explain why and give any additional evidence to show you will pay the rent, look after the property and be easy to deal with. Just one or two quick liners might be enough.

Keep it as short as possible

It doesn't mean you need to keep it under 100 words, but you want every line to be relevant. So use the least amount of words to covey the above points.

Are you applying for a rental property? Most application forms will give you one free spot to write a cover letter. Don't stuff it up! These 6 tips will help you write a great cover letter that gets your application approved.

How to get approved for a rental property with a private landlord reference

As a real estate agent, if I could only do one thing when screening a rental property, I would ask the current agent...‍Would you rent to them again?‍If the answer is Yes! You're approved. Welcome to your new home.‍Note the keyword in that first sentence - 'agent'.‍Private landlord references come with a much lower weight than a reference from an agent.

How to get approved for a rental property by exploiting your renting experience

With a quick google, you will notice most articles on the web focus on helping you get approved for a rental property if you have no renting experience. Not this one. I will show you how to outshine your competition by taking advantage of your renting experience through a real estate agent.

Tips for a successful rental application

Learn what to write on a rental application and how to present yourself so you can stand apart from the crowd..

Personal finance
Money-saving tips

In this guide

7 tips to improve your rental application chances

1. be on time, 2. make a good first impression, 3. have rental references, 4. write a great cover letter for rental applications, 5. complete the rental application, 6. be honest, 7. follow up.

Applying for a rental property in a competitive market can be tough. Landlords and property managers will take a close look at prospective tenants and ask for a lot of personal information. You can boost your chances of success by making a strong rental application and making a good impression.

If you’re looking for a rental property in a popular suburb, odds are there will be a queue before the real estate agent even arrives. It can’t hurt to be near the front of that queue.

Most importantly, though, don’t arrive late. The real estate agent conducting the inspection is likely to have back-to-back inspections booked throughout the day. Don't be the latecomer that throws off their entire day’s schedule.

The real estate agent or landlord wants to find a tenant they can trust. And first impressions matter.

Introduce yourself to the real estate agent. Dozens of people will likely be filing through the property through the course of the inspection, and you don’t want to melt into the crowd.

Dressing the part can also help. You don't need to wear a suit and tie but dressing respectably can't hurt.

Finally, ask a question about the property. Be courteous and polite, of course, but engage the real estate agent with a question or two to stand apart from the masses and to show your interest in the property. This signals you're a serious applicant.

The importance of good references from prior landlords can’t be overstated. Real estate agents, property managers and landlords want to know you’ll be a reliable tenant, that you’ll pay your rent on time and that you’ll treat the property as if it were your own. Potential tenants who can’t prove this with a strong track record of rental history are at a significant disadvantage.

It should be noted that references from real estate agents or property managers carry far more weight than references from landlords. A landlord is not seen as a qualified professional, and could be a friend or family member.

Though not essential, it also can’t hurt to have references from co-workers, employers or former neighbours. Some agents will ask for this, especially if it's your first rental property.

What should you write on a rental application letter? It's quite simple: Write a few short paragraphs about who you are, what you do for a living and perhaps the reason for your move. If you’re applying as a group for a property you intend to share, briefly introduce each housemate. Be professional, but not so overly formal that your personality doesn’t shine through.

Give a brief rundown of your rental history, and make sure to mention any special circumstances such as pets. Even if you’re applying for a number of properties, it’s a good idea to specifically tailor each cover letter to mention features of the property that appealed to you.

Rental application cover letter samples

Having trouble coming up with a cover letter? Try using this sample letter as a template:

Dear Graeme,

It should go without saying, but filling in all the details on the rental application is essential. The more details you can provide, the better. This includes copies of all your identification documents, proof of income, pay history and proof of employment. Rental reference letters and contact information for your employer are a good idea too.

Most property managers will have standardised application forms on their websites, or they may require you to use 1Form, a free online rental application platform. 1Form is handy if you’re applying for a lot of properties, as it will pre-fill your details on subsequent applications. The 1Form application is very lengthy and detailed, but you only need to complete it once.

Rent.com.au also has a "renter resume" which is similar to 1Form. It allows you to create a personalised profile to use for rental applications.

Another way to make sure you’re prepared is to have money for the bond and a holding fee on-hand on the day of the inspection. A real estate agent is highly unlikely to accept your application on the spot, but knowing that you can pay the bond immediately upon acceptance is a big tick in your favour.

Don’t hide anything on your application or in your discussions with the real estate agent. Start off on the front foot by raising any issues that could be potential stumbling blocks.

Do you have pets? Put it in your cover letter, put it in your application and discuss it with the agent at the inspection (it’s also helpful to get references for your pets from previous property managers). Do you have a rough patch in your credit history? Be upfront about it and explain it to the agent.

If there will be a number of people living in the property, make sure they’re all at the inspection. Any details about your tenancy you try to hide are sure to come out eventually, and can lead to some pretty severe consequences if you’ve signed a lease under false pretences.

After you’ve attended the inspection and submitted your rental application, follow up with the real estate agent with a brief thank you email. Be pleasant and avoid coming across as impatient or pushy, but make it clear that you’re interested in the property. A courteous thank you note along with reiterating your interest in the property can help keep you top of mind as they consider applications.

Richard Whitten

Richard Whitten is a money editor at Finder, and has been covering home loans, property and personal finance for 6+ years. He has written for Yahoo Finance, Money Magazine and Homely; and has appeared on various radio shows nationwide. He holds a Certificate IV in mortgage broking and finance (RG 206), a Tier 1 Generic Knowledge certification and a Tier 2 General Advice Deposit Products (RG 146) certification. See full bio

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4 Responses

How can one write a good rental cover letter when they are unemployed?

When applying for a rental property, the property manager is looking for evidence that are going to be able to pay the rent and look after the property. If your application doesn’t give them any assurance in terms of your employment income, this would be a good place to describe other types of income you receive, to give them confidence in your ability to pay the rent. It would also be helpful to provide a reference from a previous landlord or property manager, confirming you’ve paid rent on time in the past.

Hope this helps!

How to get a rental when coming out of a long term domestic violence situation

You can contact Consumer Affairs Victoria on 1300 55 81 81 (Monday to Friday, 9am to 5pm). They can help and provide information for renters and rental providers. You can also visit this guide about renters’ rights and responsibilities in a family violence situation .

I hope this helps you.

Kind regards, Richard

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Secrets to securing your dream rental property: a guide to writing a winning rental application cover letter.

If you're searching for a rental property, you're likely aware of how competitive the market can be . A rental application cover letter is an excellent way to introduce yourself to a prospective landlord, explain why you'd be a great tenant, and set yourself apart from the other applicants.

In this blog, we'll provide tips on writing the perfect rental application cover letter and answer some commonly asked questions to help you secure your dream rental property.

What should I say on a rental application?

A rental application typically includes all of the key personal information, such as your name, contact details, employment history, and references. However, a rental application cover letter allows you to provide additional information about yourself that might not be included in the standard application.

The cover letter should be an introduction to yourself that allows your potential landlord to see who you are beyond your name and salary. It should include a little personality and:

Why you're interested in the property and what drew you to it
Your hobbies and interests (preferably your quiet, low-key ones that won't disrupt your neighbours!)
Your commitment to respect their property and surrounds
Whether you're a non-smoker, have a small social circle, keep a clean and tidy home and yard, etc.
Any additional information that could be relevant to the landlord's decision, such as pets, roommates, or special requirements (always be forthcoming)

How do you make yourself stand out for a rental?

Competition for rental properties can be fierce, so it's essential to make yourself stand out from the other applicants. Here are some tips on how to do that:

Contact the landlord or property manager before submitting your application to introduce yourself and express your interest in the property
Your rental application cover letter is an excellent opportunity to jump off the page and make an impression
If you have the financial means, offering to pay rent in advance can show the landlord that you're financially responsible and committed to this property in particular (if appropriate)
If you don't have a lot of rental history, consider providing additional references, such as character references or letters of recommendation

What do landlords look for in a tenant?

When considering rental applications, landlords look for tenants who are reliable, responsible, and financially stable. They want tenants who will pay rent on time, take care of the property, and be respectful to their neighbours. Essentially, they want low maintenance people who won't cause them any headaches.

Landlords typically consider the following factors when evaluating rental applications:

Do you have a positive rental history with previous landlords?
Do you have a stable job with a reliable income to support the rent payments?
Do you have a good credit score, indicating you're financially responsible?
Do you have references from previous landlords or employers that vouch for your reliability and responsibility?
Do you have a criminal record or history of eviction that could be a red flag?

How do you get accepted for a rental property?

To increase your chances of getting accepted for a rental property, be prepared and organised. The best advice we could ever give you is to have your completed rental application form and cover letter with you, ready to hand to the property manager on the day of the inspection.

How can you do this? You can access the property management website and download their rental application form. Turning up on the day with all required documentation shows great interest and organisation.

Often, property managers are so keen to please the owner that they'll go straight back to the office and review the applications. If you've made a solid impression and your references check out, you're already one step ahead of everyone else!

Here are some other tips to help you stand out from other applicants:

Be sure to include all necessary information and references
Make a good impression during the property inspection by dressing appropriately and being respectful
Follow up with the landlord or property manager after the inspection to express your continued interest in the property and ask any questions you may have
Be honest and transparent in your application and during any interviews or conversations with the landlord or property manager
Offer to provide additional information or references, if needed
Consider offering to sign a longer lease or pay rent in advance, if possible and appropriate

How do I write a cover letter for a rental?

A rental application cover letter should be professional, concise, and to the point. Your goal is to make a great first impression, so be sure to:

Address the landlord politely (Dear Homeowner...", etc.
Introduce yourself and explain why you're interested in the property
Provide an insight into your life (what industry you're in, details of pets and/or children, hobbies and interests)
Be polite and professional throughout the letter
Close by thanking them for their time and consideration

Remember to proofread your letter before submitting it to ensure there are no errors or typos.

How do I make my rental application cover letter stand out?

To make your rental cover letter stand out, be sure to t ailor your cover letter to the specific property and landlord, and mention any unique features or qualities that drew you to this listing in particular.

Additionally, add some personal touches and keep your cover letter to one page using clear, concise language to communicate your message effectively.

How can I increase my chances of getting a rental property?

In addition to writing an excellent rental application cover letter, consider the following tips to increase your chances of getting a rental property:

Begin your search well in advance of when you need to move to allow yourself plenty of time to find the right property and landlord
Consider properties that might not be your first choice in terms of location, size, or amenities, as they may have fewer applicants and be more affordable
Gather all necessary documentation, such as pay stubs, bank statements, and references, in advance to be ready to submit in conjunction with your application
Submit your application as soon as possible after inspecting the property to show your interest and commitment to the property
If the landlord has multiple applicants, be prepared to negotiate on rent, lease terms, or other details to make your application more competitive

Why does my rental application keep getting rejected?

There are several reasons why a rental application may be rejected, including:

Poor credit history or low credit score
Insufficient income to support the rent payments
Previous rental history, such as a history of evictions or late payments
Negative references from previous landlords or employers
A criminal record or history of legal troubles

If your rental application keeps getting rejected, consider reaching out to the landlord or property manager for feedback on how to improve your application.

What can I do if my application is rejected?

If your application is rejected, don't lose hope. Consider the following options:

Reach out to the landlord or property manager and ask for feedback on why your application was rejected and what you can do to improve your chances in the future
Keep searching for other rental properties that may be a better fit for you
If you have poor credit or insufficient income, consider finding a co-signer, such as a family member or friend, who can vouch for your financial stability
A rental application cover letter writing service, such as Monday & Co., can provide expert assistance in crafting a professional and compelling cover letter that will help you stand out from other applicants

In conclusion, a rental application cover letter is an excellent opportunity to introduce yourself to a prospective landlord and showcase your strengths as a tenant. By following the tips and strategies outlined in this blog, you can increase your chances of securing your dream rental property.

And if you need assistance in writing a standout application, consider reaching out to Monday & Co.'s rental application cover letter writing service.

Get the only rental application cover letter you will ever need

With Monday & Co. , you can work with experienced writers who will craft a customised, professional cover letter that highlights your strengths and makes you stand out from other applicants. Monday & Co.'s cover letter service provides access to a writer who will work with you to understand your unique circumstances and create a letter that meets your specific needs.

We offer fast turnaround times (as little as 24 hours!) and affordable pricing, making it a smart investment in your future as a renter. Don't let a poorly written rental application cover letter hold you back from securing your dream rental property any longer. Contact Monday & Co. today to learn more about our rental application cover letter writing service.

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How to Describe Yourself to a Landlord Examples and Tips

Key takeaways: Renters should highlight their strengths and qualifications as a renter in their cover letter like being reliable, organised and clean. Use online proofreading tools to check for errors and typos before submitting the cover letter to the landlord or property manager Make sure to include all the necessary documents like your ID and reference letters which will demonstrate the positive qualities.

Looking for examples of how to describe yourself to a landlord? We’re here to help you out.

When applying for a rental property, it’s crucial to make a good impression on the landlord or property manager. After all, there are certain qualities an applicant can have that can appeal to a landlord .

In our article, you’ll:

Learn how to craft an effective cover letter
See examples of how to to describe yourself to a landlord
Learn how to put together a winning renter resume
Understand how to present a strong rental application

How to Describe Yourself to a Landlord Examples

Responsible and Reliable : “As a tenant, I pride myself on being highly responsible and reliable. I always pay my rent on time and take care of the property as if it were my own. You can count on me to be a respectful and trustworthy tenant.”
Organised and Clean: “I am an extremely organised and clean individual. I believe in maintaining a tidy living space and ensuring that the property is well-maintained. I will keep my unit clean and follow any cleaning guidelines or schedules provided.”
Respectful and Considerate: “Respect and consideration are values I hold dear, especially when it comes to living in a shared community. I understand the importance of being mindful of noise levels, being courteous to neighbors, and respecting the property and its rules.”
Excellent Communication Skills: “I pride myself on my excellent communication skills. I am always prompt in responding to any landlord or property management inquiries. I believe that clear and open communication is key to maintaining a positive landlord-tenant relationship.”
Financial Stability: “I can assure you of my financial stability. I have a steady source of income, and I am prepared to provide proof of employment and income verification if necessary. Rent payment will always be a top priority for me.”
Non-Smoker and No Pets: “I am a non-smoker and do not have any pets. I understand and respect any policies or regulations regarding smoking and pets in the building. You can rest assured that there will be no disruptions or damage caused by smoking or pets.”
Long-Term Tenant : “I am looking for a long-term rental situation where I can settle in and make your property my home. Stability and a sense of community are important to me, and I believe in fostering a positive and lasting relationship with my landlord.”

Renter Cover Letter Example 1: Standard tenant with no pets

Here is an example of how to describe yourself to a landlord through a cover letter:

“Dear Mr./Ms. Landlord,

I am writing to express my interest in renting your property at [address]. I have been living in the [city] area for the past 5 years and have a clean rental history. I am currently employed as a [job title] at [company name] and have a stable income.

I am a responsible and reliable tenant. I always pay my rent on time and take good care of the property. I am also a quiet and respectful person who would be a good neighbor.

I am looking for a property that is close to my work and has a good amount of space. I am also interested in renting a property that allows pets.

I have attached a copy of my rental application and references. I would be happy to answer any questions you may have.

Thank you for your time and consideration.

Sincerely, [Your Name]”

Renter Cover Letter Example 2: Standard tenant with a pet

Here is an example of how to describe yourself to a landlord through a cover letter when you have a pet:

“Dear [Landlord’s Name],

I am writing to express my interest in [address of the rental property], as advertised. I am currently seeking a new home that is friendly for both myself and my pet, and your property seems like an ideal fit.

A bit about myself: I am a [your profession] with a stable job at [Your Company Name], which I have been with for [number of years/months]. I am known for being a quiet, clean, and respectful tenant, and I take great pride in maintaining the cleanliness and integrity of my living space.

Regarding my pet, [pet’s name], they are a [breed/age of pet] and have been with me for [number of years/months]. [Pet’s Name] is well-trained, friendly, and up-to-date on all vaccinations. I am very conscious of the responsibilities that come with pet ownership, particularly in a rental setting. I ensure that [Pet’s Name] is well-behaved and does not cause disturbances. Additionally, I am committed to adhering to any pet policies you have in place and am willing to discuss any concerns or requirements you may have.

I am happy to provide references from my previous landlords and employer to attest to my reliability and the well-being of my pet in a rental environment. I am also willing to pay a pet deposit, if required.

Thank you for considering my application. I am enthusiastic about the opportunity to rent [address of the rental property] and hope to discuss this further with you. Please feel free to contact me at [Your Phone Number] or [Your Email] to arrange a meeting or if you need any more information.

[Your Name]”

Understanding the Rental Application Process

When looking for a new place to rent, it’s important to understand the rental application process. In a competitive rental market, having a clear understanding of what landlords are looking for can help applicants stand out from the crowd.

Renters should also be aware of any legal aspects of the rental process, such as tenant rights and landlord responsibilities.

Most landlords will require prospective tenants to fill out a standardised application form. These forms typically ask for:

Personal information
Employment history
Rental history
Proof of income or a credit report (optional)

It’s important to be honest and accurate when filling out these forms, as any false information could result in the application being rejected.

how to describe yourself to a landlord examples

In addition to the application form, landlords may also ask for additional documentation , such as proof of income or a credit report. Applicants should be prepared to provide these documents if requested.

One way to stand out in the rental application process is to provide a rental resume or cover letter. This can give landlords a better idea of who the applicant is and why they would make a good tenant. The rental resume or cover letter should include information about the applicant’s:

Overall, In a competitive rental market, it’s vital to understand what landlords are looking for in an application. By understanding this, you can make your rental application stand out .

4 Key Parts of a Perfect Renter Resume

When searching for a new rental, it’s important to make a good impression on potential landlords. A renter resume is a document that highlights a renter’s qualifications, experience, and goals as a tenant.

1. Objective Statement

What you’re looking for in a rental
Your long-term goals as a tenant
Why you are a reliable tenant

2. Personal Information

Contact information
Date of birth
Any pets you have (some landlords have pet policies that restrict certain types or breeds of animals)

3. Education and Employment History

This section should include any relevant education or job experience that demonstrates the renter’s ability to be a reliable tenant.

It’s important to be honest and accurate when listing education and employment history, and to avoid making exaggerated or false claims.

This is when the ‘ please share a few details about your history as a renter ’ question can be answered.

4. References

Include: The names and contact information of at least two references who can vouch for the renter’s character and reliability as a tenant.

Suggested reading: Learn more about what to include in a renter resume in Soho’s full guide.

5 Steps to Writing an Effective Cover Letter

When applying for a rental property, it is important to write an effective cover letter to show the landlord that you are a serious and responsible tenant.

A cover letter is a great way to introduce yourself and explain why you are interested in the property. You can also use our guide on rental application tips for more detailed info.

An essential part of your cover letter is explaining why this rental property is right for you . Be specific and genuine, as this helps landlords understand why you’re a great fit for their property.

Renters should also be sure to proofread their letter for any errors or typos before submitting it to the landlord or property manager. You can use online tools like Grammarly or AI tools like Chat-GPT.

Here are a few tips to help you write an effective cover letter:

1. Be concise and to the point

Keep your cover letter brief and to the point. The landlord will likely receive many applications, so you want to make sure that your letter stands out.

2. Explain why you are interested in the property

Let the landlord know why you are interested in the property. Is it the location, the amenities, or the size of the apartment? Be specific and show that you have done your research.

3. Highlight your positive qualities

Use your cover letter to highlight your positive qualities as a tenant. Are you responsible, reliable, and respectful? Let the landlord know.

4. Provide references

If you have rented before, provide references from previous landlords. This will show the landlord that you are a good tenant and can be trusted.

5. Thank the landlord

End your cover letter by thanking the landlord for considering your application. This will show that you are polite and respectful.

Standing Out in the Rental Market

In today’s competitive rental market, it’s essential to make a great first impression on landlords. One great way to stand out is by describing yourself as the best tenant in a cover letter. A cover letter allows you to introduce yourself and explain why you would be an ideal tenant for the property.

When writing a cover letter, it’s important to:

Tailor it to each property you apply to
Highlight information that is most relevant to the specific landlord or property
Drop a few lines about your lifestyle and say what kind of person you are. If your background is not impeccable, provide a brief explanation of why you had issues in the past and what you did to fix them.
Be genuine in your cover letter
Avoid making exaggerated or false claims. Instead, focus on your strengths and why you would be a great tenant for the property.

Overall, standing out in the rental market requires a keen interest in renting and a willingness to put in the effort to make a great first impression on landlords.

Presenting a Strong Rental Application

When it comes to securing a rental property, presenting a strong rental application is key. A well-crafted rental application letter can help a potential tenant stand out from the crowd and demonstrate their qualifications as a responsible and reliable renter.

To create a strong rental application, there are a few tips that can help. First, it’s important to provide all the requested information in a clear and concise manner. This includes personal information, employment details, and rental history. Providing references from previous landlords or employers can also help demonstrate a tenant’s reliability.

Additionally, it’s important to tailor the rental application letter to the specific property and landlord. This can include highlighting relevant skills or experiences that make the tenant a good fit for the property, or addressing any concerns or questions the landlord may have.

Overall, presenting a strong rental application requires a combination of confidence, knowledge, and attention to detail. By following these tips and presenting themselves as a qualified tenant, potential renters can increase their chances of securing their ideal rental property.

Demonstrating Responsibility and Professionalism

When introducing oneself to a landlord, it is important to convey a sense of responsibility and professionalism. This will show that the tenant is likely to pay rent on time and take care of the property. Here are some ways to demonstrate responsibility and professionalism:

Provide a rental resume: A rental resume is a document that outlines a tenant’s rental history, employment history, and other relevant information. It shows that the tenant has taken the extra step to be prepared and organized.
Be clear about income: Landlords want to know that their tenants can afford to pay rent. Tenants should be upfront about their income and provide proof if necessary.
Provide references: Providing references from previous landlords or employers can show that the tenant has a history of being responsible and reliable.
Be respectful: Tenants should be respectful of the landlord’s time and property. They should be punctual for appointments and take care not to damage the property.
Communicate effectively: Good communication is key to a successful landlord-tenant relationship. Tenants should be clear and concise in their communication and respond promptly to any requests or concerns from the landlord.

By demonstrating responsibility and professionalism, tenants can increase their chances of being selected as a tenant and maintaining a good relationship with their landlord.

Understanding Legal Aspects

When renting a property, tenants must understand the legal aspects of their lease agreement to avoid any issues with their landlord. Here are some key legal aspects that tenants should be aware of:

Lease Agreement

A lease agreement is a legally binding contract between the landlord and the tenant. It outlines the terms and conditions of the rental agreement, including the rent amount, security deposit, length of the lease, and any other rules and regulations. Tenants should carefully review their lease agreement before signing it to ensure that they understand their rights and responsibilities.

Fair Housing Act

The Fair Housing Act is a federal law that prohibits discrimination in housing based on race, color, national origin, religion, sex, familial status, or disability. Landlords must comply with this law and cannot refuse to rent to tenants based on any of these characteristics. If a tenant feels that they have been discriminated against, they can file a complaint with the U.S. Department of Housing and Urban Development.

Bond Immediately Upon Acceptance

In some cases, landlords may require tenants to pay a bond immediately upon acceptance of their rental application. This bond is typically equal to one month’s rent and is held by the landlord as security against any damages or unpaid rent. Tenants should ensure that they receive a receipt for their bond payment and that it is clearly stated in their lease agreement.

Tenants should also be aware of their legal rights and responsibilities when renting a property. They have the right to a habitable residence, which means that the property must be safe to live in and have usable heat, utilities, and water. If there are any necessary repairs, the landlord is responsible for fixing them in a timely manner.

In summary, tenants should be confident and knowledgeable about the legal aspects of their lease agreement. They should review their lease agreement carefully, understand their rights and responsibilities, and comply with all applicable laws and regulations.

Providing References and Documents

When applying for a rental property, it is important to provide the landlord with all the necessary references and documents. This will help the landlord get a better idea of who you are as a tenant and make the application process smoother. Here are some important documents and references that you should consider providing:

Letter of Reference

A letter of reference from a previous landlord can go a long way in helping you secure your desired rental property. This letter should highlight your positive qualities as a tenant, such as paying rent on time, taking care of the property, and being respectful of neighbours. If you do not have a previous landlord, you can ask a current employer or colleague to write a letter of reference for you.

Identification Documents

You will need to provide a copy of your identification documents to the landlord, such as your driver’s license or passport. This will help the landlord verify your identity and ensure that you are legally allowed to rent in Australia.

Rental Reference Letters and Contact

If you have rented a property before, it is a good idea to provide rental reference letters from previous landlords. These letters should include information about how long you rented the property, how much rent you paid, and whether you were a good tenant. You should also provide the contact information for these landlords so that the landlord can verify the information.

Copies of All Your Identification

It is important to provide copies of all your identification documents to the landlord, as this will help them verify your identity and ensure that you are legally allowed to rent in Australia. This includes your driver’s license, passport, and any other relevant identification documents.

Overall, providing all the necessary references and documents can help you stand out as a responsible and trustworthy tenant. By being organized and prepared, you can increase your chances of securing your desired rental property.

Frequently Asked Questions

What are some important qualities landlords look for in potential tenants.

Landlords typically look for tenants who have a good credit score, stable employment, and a clean rental history. They also prefer tenants who are responsible, respectful, and can pay rent on time.

How can I make a good first impression when introducing myself to a landlord?

To make a good first impression, dress appropriately and be on time for the appointment. Be polite and respectful, and show interest in the property. Answer questions honestly and provide references if requested.

What should I include in a letter of interest to rent a property?

In a letter of interest, include your name, contact information, and a brief introduction of yourself. Mention why you are interested in the property and what makes you a good candidate. Provide references and any other relevant information that may help you stand out.

Can you provide an example of a tenant bio that would impress a landlord?

“I am a responsible, reliable tenant with a stable job and excellent rental history. I take pride in maintaining a clean and tidy living space and always pay rent on time. I am also respectful of my neighbours and always follow the rules and regulations set by the landlord. I am confident that I would make an excellent tenant and take great care of your property.”

What are some tips for selling myself to a landlord during a rental application process?

Be honest and transparent about your rental history, employment, and financial situation. Provide references and any other relevant information that may help you stand out. Show interest in the property and ask questions to demonstrate your enthusiasm.

What should I say in an email to a landlord to express my interest in renting their property?

In an email, introduce yourself and express your interest in the property. Provide your contact information and ask any questions you may have. Thank the landlord for their time and consideration and express your willingness to provide any additional information they may need.

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Rental Application Cover Letter

This Rental Application Cover Letter can be used by one or more tenants that are applying to rent a residential property such as a house or apartment .

In today's competitive rental market, landlords are often overwhelmed with rental applications. Tenants need to make an effort to stand out from the pack, and landlords are on the lookout for tenants that are well organised and professional . A cover letter is the first thing the landlord will see , so it is important that tenants take the time to prepare a high quality cover letter. This document will help tenants to do that.

The letter allows the tenants to present themselves in a professional and appealing manner. It gives them the chance to summarise their situation such as in relation to employment and previous rental properties, and it also lets them list the various documents that they may be providing to the landlord (such as a Rental Application Form , references, copies of payslips, and credit checks).

How to use this document

In this letter, tenants can enter their crucial information such as their personal contact details and information about their employment or other sources of income . They can summarise their rental history and list all of the documents that they are providing to the landlord.

If they have rented properties in the past, then many tenants get their previous landlords to provide a reference using our Rental Reference document. These references can then be attached to this letter.

In addition, many landlords require tenants to prepare a rental application form using our Rental Application Form for Residential Property . This application form can also be attached to the letter. Even if the landlord has not asked for it, many tenants choose to prepare a rental application form anyway , as it helps their application to stand out and impress the landlord .

Tenants may also attach copies of some recent payslips , to show the landlord that they earn enough to cover rent.

Many tenants also obtain a credit report from a reporting agency such as Equifax , and attach a copy of this credit report with the letter.

Once the letter and other attachments have been prepared, the tenant can provide them to the landlord, either by email, post or in person. If the landlord uses a property manager, then they can be delivered to the property manager on the landlord's behalf.

If the landlord or property manager has specified a particular procedure that tenants should use to apply for the property, then tenants should follow this procedure. For example, some landlords have specific forms that they want tenants to fill out, or other specific information that they want tenants to provide.

Applicable law

Each state and territory also has its own legislation regarding residential tenancies.

Further information or legal assistance, particularly in relation to residential properties is available from consumer affairs offices, tenant unions or tenant advice services in each state and territory. Community legal centres may also provide assistance.

In some cases, real estate agents may be covered by the Privacy Act 1988 (Commonwealth) . For example, if they have an annual turnover of more than $3 million then they may be covered. Or if they opt-in to the Privacy Act 1988 (Commonwealth) then they will be covered. If the Privacy Act 1988 (Commonwealth) applies, then there will be restrictions in relation to what sort of information can be collected and how it should be handled. The Office of the Australian Information Commissioner provides further information.

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A guide to help you: How to Send a Letter

Rental Application Cover Letter - sample template

Country: Australia

Housing and Property - Other downloadable templates of legal documents

Request for a Rent Payment Extension or Discount for Residential Lease
Rent Increase Notice
Letter to Neighbour About Nuisance
Letter to Request Return of Residential Tenancy Deposit
Tenant's Letter Giving Notice to End Tenancy
Rent Receipt
Late Rent Notice
Licence Agreement - Holiday Rental
Roommate Agreement
Rental Reference
Rental Application Form for Residential Property
Letter Offering Lease Renewal
Rent Reduction Notice
Letter Confirming Receipt of Deposit
Letter Refusing to Return the Deposit at the End of Tenancy
Tenant Maintenance Request Letter
Letter Reporting Hidden Defects in a Rented Property
Other downloadable templates of legal documents

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5 Property Manager Cover Letter Examples Made for 2024

Property Manager Cover Letter
Property Manager Cover Letters by Experience
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Write Your Property Manager Cover Letter

Your role as a property manager has a significant impact on both tenants and property owners. Your daily tasks are impressive in range, including lease management, maintenance coordination, and addressing tenant needs promptly.

You’re a proficient multitasker and excel at juggling diverse responsibilities, such as orchestrating property inspections and managing budgets. Handling administrative aspects is second nature to you, but writing a great cover letter to accompany your property manager resume might feel daunting.

We understand the challenge of highlighting your professional skills . Our expert property manager cover letter examples will help you emphasize your strengths and get your dream job. Utilize our free cover letter generator to further refine your application, ensuring it showcases your abilities effectively.

Property Manager Cover Letter Example

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123 Fictional Avenue Columbus, OH 43004 (123) 456-7890

August 30, 2023

Mia Brown Homestead America 123 Fictional Lane Columbus, OH 43004

Dear Ms. Brown,

Bringing a sharp eye for detail, meticulous lease administration, and a genuine enthusiasm for tenant relations, I present my application for the property manager position at Homestead America. These attributes underscore how my real estate expertise aligns with Homestead America’s ethos of creating welcoming spaces and delivering results beyond financial expectations.

At Northsteppe Realty, I was instrumental in preserving and increasing the value of a 714-unit portfolio. I conducted thorough property inspections, developed maintenance strategies, and lowered repair costs by 32%. My proficiency in lease management shaped my career at Towne Properties, where I reduced void periods by 18% and increased tenant retention by 21%.

Building strong tenant relationships is the cornerstone of my thoughtful approach to property management. This perspective was established at Preferred Living, where prompt responses to inquiries led to an impressive 94% tenant satisfaction rate over three years.

I am eager to join your skilled management team and push Homestead America towards its strategic goals. Thank you for considering my application. I look forward to discussing further my qualifications.

Giovanni Conti

Enclosures: Resume Application 2 letters of recommendation Portfolio

Why this cover letter works

As for personalization, at the very least, mention something about the prospective employer’s mission. It’s a matter of proving this isn’t just another mass-produced piece.

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Entry-Level Property Manager Cover Letter Example

Copy this text for your entry-level property manager cover letter!

123 Fictional Avenue New York, NY 10001 (123) 456-7890

Emma Hill Vornado Realty Trust 123 Fictional Lane New York, NY 10001

Dear Ms. Hill,

As I reflect on the strength of New York City’s metropolis and the profound influence of sustainability in modern property management, my aspiration to join the Vornado Realty Trust as an entry-level property manager finds resonance. I see an impeccable alignment between my budding skills and Vornado’s distinguished reputation in sustainable real estate development, best illustrated by your vast portfolio in the nation’s key market.

My educational foundation in real estate spans a broad spectrum, honed by a business administration degree from the State University of New York. Moreover, during my internship at Rose Associates, I spearheaded the implementation of proactive maintenance plans, enhancing the lifespan of the firm’s properties by 7%. A stickler for details, I was also responsible for managing and renewing over 47 leases within strict timelines, demonstrating my adeptness in lease management.

Significantly, during my time at the volunteering program with the New York Urban League, I used cutting-edge property marketing strategies to increase public awareness of affordable housing initiatives by an impressive 37%. I had the opportunity to work with disadvantaged communities, utilizing social media, email marketing, SEO, and data-driven marketing strategies to promote our mission. This experience will be valuable in marketing Vornado’s properties to potential customers.

What excites me most about Vornado Realty Trust is the opportunity to grow and make a real difference. I strongly believe that the values ingrained in your company culture of innovation, commitment, and professionalism align perfectly with my skills and aspirations. I am eager to bring my unique blend of dedication, expertise, and eagerness to learn to the Vornado team.

Thank you for considering my application. I look forward to discussing the value I can bring to Vornado as an entry-level property manager.

Blend this enthusiasm with real experiences from past internships and volunteer programs to showcase your potential to ace key responsibilities in this role.

Assistant Property Manager Cover Letter Example

Copy this text for your assistant property manager cover letter!

123 Fictional Avenue Wichita, KS 67202 (123) 456-7890

Noah Jones CGS Property Management 123 Fictional Lane Wichita, KS 67202

Dear Ms. Jones,

With three years of experience and a wealth of skills in risk management, I’m confident I would be a valuable asset to the CGS Property Management team as an assistant property manager. Just as I thrive in a fast-paced game of Monopoly, I excel in professional settings that challenge my strategic planning abilities and use of my skills, including financial analysis and lease administration.

During my tenure at Patterson & Smith Properties, my keen attention to detail and accuracy in performing financial analysis contributed to a notable 21% improvement in cost efficiency for the company. I employed my expertise in lease administration to manage over 74 tenant contracts across multiple properties effectively, ensuring a seamless operation and high tenant satisfaction levels.

At Northstar Property Management, I led risk management initiatives, establishing rigorous measures to reduce potential hazards. My meticulous SOP designs using the Trainual platform reduced insurance claims by 18% in two years. This underscored my ability to employ strategic foresight and prudence in mitigating risk factors.

Moreover, I am adept at building and maintaining strong relationships with tenants, vendors, and contractors, which has proved crucial in fostering a positive business environment. My exposure to multiple property management software, including TenantCloud and AppFolio and ability to learn new systems quickly make me highly adaptable in technology-driven workplace settings.

Eager to bring strong administrative skills and results-oriented approach to CGS Property Management, I am excited about the possibility of contributing to your esteemed company. I look forward to sharing how my experience in financial analysis, lease administration, and risk management can help enhance your company’s operational efficiency and tenant relations. Thank you very much for considering my application.

Wordplay aside, prove your ability to deliver tangible results in industry-specific fields like risk and financial management, lease administration, and customer service. Take it a notch higher by mentioning job-related software (Think Trainual and AppFolio).

Property Preservation Manager Cover Letter Example

Property preservation manager cover letter template

June 29, 2024

Scarlett Wright REO Service Providers 123 Fictional Lane San Antonio, TX 78202

Dear Ms. Wright,

My zeal for championing property asset enhancement and preservation profoundly resonates with the esteemed role REO Service Providers command in the industry. Boasting over eight years of immersive engagement in property management and upkeep, I have carved a niche for myself by consistently elevating property standards and delivering exemplary outcomes. I’m thrilled at the thought of deploying my acumen with REO Service Providers, aiming to fuse seamlessly with your ethos of property preservation and asset optimization excellence.

During my tenure at Cohen-Esrey, I had the privilege of steering a portfolio of 428 rental units, where my strategic deployment of social media initiatives culminated in a robust 92% occupancy rate. The establishment of a systematic approach for monitoring rent flow, maintenance schedules, and fiscal outlays translated into significant weekly time savings. By taking a proactive stance in addressing tenant grievances and forging implementable resolutions, I managed to curtail tenant turnover by 18%.

My role at REAL Dallas Properties armed me with the responsibility of overseeing labor and contractor operations, ensuring adherence to operational blueprints and thereby accruing a monthly saving of approximately $3,999 in property maintenance expenses, courtesy of strategic networking. Additionally, my period at Knippa Properties enhanced my hands-on capabilities in maintenance oversight, upholding stringent property preservation standards.

I’m fervently keen on exploring how my professional journey, punctuated with vital skills and certifications, can play a pivotal role in augmenting your clients’ property values. Thank you for considering my application. I’m looking forward to elaborating on how my background can serve your esteemed team.

Ethan Nguyen

Ethan’s “My zeal for championing property asset enhancement and preservation profoundly resonates with the esteemed role REO Service Providers command in the industry” hits the nail on the head. However, don’t let your property preservation manager cover letter stop there. Lace that with the aspirations you have for the job you’re gunning for.

Site Property Manager Cover Letter Example

Site Property Manager cover letter template

123 Fictional Avenue Honolulu, HI 96801 (123) 456-7890

Joseph Young Bishop Street Commercial 123 Fictional Lane Honolulu, HI 96801

Dear Mr. Young:

While earning my Bachelor’s degree in Business Administration, a personal experience highlighted to me the critical role of efficient property management when a friend faced challenges in securing appropriate housing. This revelation, coupled with my accumulated six years of experience in corporate environments and management roles, has honed my strategic thinking and risk management abilities. I’m now keen to channel these skills into the role of a site property manager at Bishop Street Commercial.

At Quam Properties, I managed 286 rental units. By adopting and implementing innovative management strategies, I succeeded in cutting down tenant turnover by 22% and refined administrative processes, which resulted in a weekly time saving of nine hours. My leadership capabilities were further put to the test at Pacific Realty Group, where I led diverse teams and fostered a collaborative environment. This setting allowed us to adhere strictly to operational standards and cut down monthly expenses by 6% through effective partnership with service contractors.

The opportunity at Hawaii Pacific Properties was invaluable in improving my skills in tenant relations and emergency responses, reducing turnover by an additional 9%. With a fortified background in leasing strategies, budget administration, and impactful communication, I’m enthusiastic about bringing my expertise to Bishop Street Commercial.

Thank you for considering my application. I’m looking forward to further discussing how my background, skills, and enthusiasm align with the needs of Bishop Street Commercial.

Zoe Fischer

For example, Zoe says in her site property manager cover letter’s intro, “…a personal experience highlighted to me the critical role of efficient property management when a friend faced challenges in securing appropriate housing.” And did you catch how her story neatly ties in with the gig she’s after? Clever move, right?

Related cover letter examples

Account Manager
Product Manager
Operations Manager
Customer Service

How to Craft a Stellar Property Manager Cover Letter

Salesperson pops out of computer screen to depict outselling the competition with sales cover letter

Your property management background gives you a keen eye for detail, laying a strong foundation for an exceptional cover letter. The first thing to remember is that demonstrating your thoroughness and commitment is essential. But how can you achieve this in a concise letter? It’s straightforward, really—just study the job description and incorporate elements of it into your cover letter.

If the role demands adept handling of tenant inquiries and concerns, emphasize your excellent communication skills and history of resolving complex tenant issues. Tailoring your letter this way highlights your value and makes you stand out to recruiters.

Perfecting the introduction in your cover letter

For a compelling start, initiate your property manager cover letter by addressing the recipient by name. You might be able to find it on the company website or on LinkedIn. If all else fails, a “Dear Hiring Manager” or “Dear [Company Name] Team” can suffice, but adding that personal touch is a great start.

Following the greeting, grab the reader’s attention with an engaging opening paragraph. You can forge an immediate connection with the company by expressing your genuine enthusiasm for the role and aligning your passion with its values.

As an example, if the job emphasizes tenant satisfaction, mention your commitment to fostering positive, long-lasting tenant relationships.

The example below is pretty much exactly what you want to avoid. It lacks a unique connection and fails to convey the specific attributes that make the candidate a strong contender for the role.

That fell flat…

I am writing to apply for the property manager position at your company. I really want to get this job and start working right away.

The next example, on the other hand, is way better. Sure, it might seem odd to go right in with the sales talk about skills, but that’s exactly what you’ve got to do to grab attention.

You got this!

Set yourself up as an expert in the body paragraphs

The body paragraphs of your property manager cover letter serve to expand on the engaging introduction. Use these paragraphs—typically two or three—to spotlight your professional journey and notable accomplishments.

Highlight your adept handling of property maintenance and tenant relations, mentioning instances where you’ve streamlined operations and resolved complex challenges.

Bolster your claims with quantifiable metrics, such as the number of properties successfully managed, tenant satisfaction rates, or reductions in maintenance costs under your stewardship.

Lastly, make sure to tailor everything to the job description to emphasize your enthusiasm for the role you’re applying to.

Wrap things up the right way

Time to drive the point home! Conclude your cover letter with a persuasive closing paragraph that reinforces the fact that your values, qualifications, and skills are a great fit for this particular company.

Show the hiring manager that you’ve been paying attention and circle back to something from the job description here. For instance, if applying to manage properties within a sustainable housing initiative, mention your shared commitment to promoting eco-friendly living.

Reiterate your suitability for the role, showcasing how your history of efficient property management and budget optimization positions you as an ideal candidate. Don’t forget to thank the reader for their consideration, as people skills are crucial in this role.

The closing paragraph below is obviously inappropriate as it discusses personal preferences and demands before even securing an interview. It’s essential to maintain professionalism and focus on your qualifications and enthusiasm in the closing paragraph.

Don’t do this!

Just as a reminder, I need weekends off because I play amateur football, and every second Monday I need to leave at 2 p.m., but I can work until 5 p.m. on all other days. I hope to hear back from you soon.

This sign-off does a much better job. It provides a snappy reminder of the skills you can bring to the team and alludes to further value that could come from an interview.

Match your tone to the company’s culture and the job description . If the company is formal, use a more professional tone. If they’re more relaxed, incorporate a friendly yet respectful voice. This emphasizes your ability to adapt—a must-have skill when working with tenants.

Highlight relevant skills from previous roles, such as communication, problem-solving, and time management. These skills demonstrate your ability to excel in property management.

Getting along with tenants and keeping them happy is crucial, so dedicate at least one paragraph of your cover letter to this part of your job. Include things like satisfaction percentages or tenant retention rates to show that you’re an effective property manager.

Cover letter for rental application

Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. See also Factsheet 2: Starting a tenancy .

[Your Name]

[Current Address]

[Landlord/Real Estate Agent’s Name]

Dear [Landlord/Real Estate Agent’s Name],

I am interested in renting your property at [Address].

I am currently living at [state where you are currently living] and I am looking for [type of house or apartment you need and are looking for].

I would really like to rent this property because [Indicate why you are interested in the property and why you want to live there, e.g. It is in a great location with a friendly local community].

I am a responsible renter. [State who you are as a tenant or renter, focussing on qualities that would make you someone they would like to rent to, e.g. I am responsible, mature, considerate, clean, respectful].

If you would like to discuss my application further please do not hesitate to call me at [your phone number] or send me an email at [your email address]

Thank you so much for considering my rental application. I am looking forward to hearing from you.

Sincerely,

[Signature]

[Your Name]

[Your phone number]

[Your email address]

RELATED RESOURCES

Factsheet 01: Residential Tenancies Act
Factsheet 02: Starting a tenancy
Factsheet 03: Bond
Factsheet 18: Transfer and sub-letting
Koori Tenants Factsheet 1: When you start renting

Sample letters

Repairs before tenancy
Rental history letter
Character reference

Other resources

Complaints to Fair Trading
Easy Read factsheets
Emergency accommodation info
Financial assistance for renters
International students resources
New Renters Kit
Rent Converter
Renting with pets in NSW
Share Housing Survival Guide
Tips: Negotiating with the landlord
Tips: Take photos when moving in or out
Useful links – housing organisations, legal services, government
Starting a tenancy

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8 Property Manager Cover Letter Examples

Property Managers excel at maintaining properties, managing tenants, and ensuring smooth operations, much like a well-crafted cover letter that maintains the reader's interest, manages to convey key skills, and ensures a smooth transition from introduction to conclusion. Your cover letter, like a Property Manager, should demonstrate your ability to handle multiple tasks and responsibilities with efficiency and professionalism. In this guide, we'll delve into the best cover letter examples for Property Managers, helping you to construct a compelling narrative that showcases your unique skills and experiences.

Cover Letter Examples

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The best way to start a Property Manager cover letter is by addressing the hiring manager directly, if their name is known. If not, "Dear Hiring Manager" is a suitable alternative. Begin by introducing yourself and stating the position you're applying for. Then, briefly mention your most relevant experience or skills that make you a strong candidate for the role. For instance, if you have experience in managing large residential properties or have a proven track record in tenant retention, highlight that. This will immediately grab the reader's attention and make them want to learn more about you.

Property Managers should end a cover letter by summarizing their qualifications and expressing enthusiasm for the opportunity. A strong closing statement could be: "With my extensive experience in property management and proven track record in maintaining high occupancy rates, I am confident I can bring significant value to your team. I look forward to the possibility of discussing this opportunity further." After this, it's important to thank the reader for their time and consideration. For example: "Thank you for considering my application. I am eager to bring my skills and dedication to your company." Finally, end with a professional closing such as "Sincerely" or "Best regards," followed by your full name. It's also a good idea to include your contact information again, even if it's already on your resume. This makes it easy for the hiring manager to reach out to you.

A Property Manager's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, explain why you are interested in the position, and highlight your most relevant skills and experiences without overwhelming the reader with too much information. Remember, hiring managers often have many applications to go through, so it's important to keep your cover letter concise and to the point. This length also shows your ability to communicate effectively and efficiently, a key skill for Property Managers.

Writing a cover letter with no experience as a Property Manager can seem challenging, but it's definitely possible. Here's how you can approach it: 1. Start with a Strong Introduction: Begin your cover letter by introducing yourself and expressing your enthusiasm for the property management industry. Mention the job you're applying for and where you found the listing. 2. Highlight Relevant Skills: Even if you don't have direct experience in property management, you likely have transferable skills that would be valuable in the role. These could include customer service, problem-solving, project management, or financial skills. Be sure to provide specific examples of how you've used these skills in past roles. 3. Show Your Knowledge: Research the company and the industry. Show that you understand the responsibilities of a property manager and express your eagerness to learn and grow in this field. 4. Use Quantifiable Achievements: Even if they're not directly related to property management, quantifiable achievements can demonstrate your ability to succeed in a work environment. For example, if you increased sales by 20% in a previous role, or managed a team of 5 people, include these details. 5. Show Enthusiasm: Hiring managers want to see that you're passionate about the role and the industry. Show your enthusiasm for property management and your willingness to learn and grow. 6. Close Strong: In your closing paragraph, reiterate your interest in the role and your eagerness to contribute to the company. Thank the hiring manager for considering your application and express your interest in discussing the role further in an interview. Remember, everyone starts somewhere. Even without direct experience, your transferable skills, enthusiasm, and willingness to learn can make you a strong candidate for a property management role.

Related Cover Letters for Property Managers

Leasing agent cover letter.

Operations Manager Cover Letter

Hospitality Cover Letter

Logistics Cover Letter

Change Management Cover Letter

Supply Chain Manager Cover Letter

Property Manager Cover Letter

Senior Property Manager Cover Letter

Assistant property manager cover letter, regional property manager cover letter, commercial property manager cover letter, entry level property manager cover letter, residential property manager cover letter, airbnb property manager cover letter, related resumes for property managers, property manager resume example.

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How to Start a Cover Letter To Keep Recruiters Reading

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Writing a good cover letter starts with the first word, so you need to know how to start a cover letter right.

Starting a cover letter on the right note is crucial to grab the recruiter’s attention. Whether you’re struggling with a blank document or have a solid foundation, a cover letter needs a punchy opening to make an impact on the hiring team.

What are the key ingredients to starting the perfect cover letter?

Here’s what we’ll cover in this article:

What to include in your cover letter header.
How to start a cover letter greeting.
How to write an impressive cover letter opening paragraph.
How to start a cover letter off strong.
Examples of how to start a cover letter.

Each puzzle piece of your cover letter opener creates a detailed picture of who you are as a candidate. It proves to the recruiter that you’re worth contacting for a job interview . Make a standout first impression with your cover letter by including:

A header with your contact information.
A personalized greeting.
A powerful opening statement.

Create your cover letter with AI to customize it for the job description. Optimize your cover letter and resume with Jobscan to get more interviews.

What to include in a cover letter header

The top of your cover letter should include a header with your critical contact information, like:

Your name and professional title.
Your phone number.
Your email address.
Your LinkedIn profile link.

You can also include other relevant links. These could be to your portfolio website, GitHub, Medium profile, or other industry-specific resources. They will help the recruiter understand your skills.

Include the date, the recipient, the company name, and the address or location of the organization. (This will depend on whether it’s an in-person, hybrid, or remote environment.)

Below is an example of a cover letter including personal information in the header with the date and company information below. This example was created with the Jobscan Cover Letter Generator .

a screenshot of a cover letter header with personal information and contact details

Use our Cover Letter Generator to save yourself time writing your cover letter. The header section will auto-populate based on your resume, so all the details match perfectly.

How to write a cover letter greeting

If you usually start your cover letters with “Dear Sir/Madam” or “To whom it may concern,” it’s time to reinvent your greetings. Not only is this a boring way to start a cover letter, it can come across as lazy.

With a little investigation, it’s easier than ever to find the names of the recruiters or hiring teams. By taking a little time, you can personalize your greeting to boost your chances of a recruiter reading your cover letter from start to finish.

Beat out the 84% of job seekers who don’t find the hiring manager’s name to personalize their applications and go the extra mile.

How can you find the right person to address in your cover letter?

Turn to LinkedIn or the organization’s website.

On LinkedIn, you can either search for the company’s recruiter or talent acquisition team members. Or you can go to the “People” tab of their LinkedIn page to explore the current employees.

Suppose you’re looking for a job at PCL Construction and want to find the name of the recruiter who will likely be reading your cover letter. You can go to the search bar and find the recruiter managing that department by city.

With just a quick search, you’ll find the hiring team members in charge of the role you’re applying for!

A screenshot of a LinkedIn search for a recruiter

You can also go directly to a company’s website and look for the “Team” or “About Us” page for information.

Targeting a greeting to a specific person is easier to do in smaller organizations. If you’re applying for a role at a large company, you can still write an engaging but more general greeting on your cover letter, such as:

Dear [Department] Hiring Manager,
Dear [Department] Team,
Dear [Director of or Head of] Department,
Dear [Company Name] Hiring Manager,

How to write a powerful cover letter opening paragraph

Recruiters spend just seven seconds scanning a candidate’s application , so it’s critical to capture their attention in the first line.

Be concise in your cover letter and choose your words with the desired impact in mind. Avoid falling into the old traps of opening your cover letter by stating what role you’re applying for and how you found it. Remember, you have a precious few seconds to illustrate how you can help the organization fulfill its needs, so make every sentence count.

Read the examples below and ask which one will have a greater impact on employers.

“I am thrilled to apply for the Research Analyst position at YouGov, where my experience in leading market research projects that boosted client engagement by 25% and my expertise in data interpretation have consistently delivered actionable insights and strategic recommendations. Using my skills in analyzing primary research data, I’m looking forward to helping your organization make data-backed decisions to drive growth and profitability in your projects.”

“I am excited to apply for the Research Analyst position at YouGov, an esteemed global online research company well-known for its accurate data and market insights. With my background in managing market research projects, interpreting data, and delivering actionable recommendations, I believe I can contribute significantly to your team.”

The point of your cover letter isn’t just to restate your skills from your resume . You need to prove the impact of your skills and how you’ll bring that impact to the organization.

It’s not about you, it’s about the company’s needs.

Tips for writing a strong cover letter opener

Now that you know what puzzle pieces you need to start a cover letter right, here are some tips to help wow the recruiter with its content.

1. Let your enthusiasm and passion shine through

Your resume illustrates your skills and qualifications , but your cover letter is the place to tell a story. Share what company qualities excite you, what draws you to the organization’s mission or values, and what direct experience you have with the company’s product or service.

Communicating your enthusiasm gives the recruiter an idea of how engaged and dedicated you’ll be to your performance.

With over five years of hands-on experience in property management, I am deeply passionate about creating exceptional living experiences for residents. Your industry-leading services and premium standards in property management systems make me excited about the opportunity to bring my dedication and expertise to your esteemed team.

2. Mention any mutual connections

If you have a professional connection in the company or were referred to a position, name-drop that connection at the top of your cover letter. A connection can help boost your chances of getting an interview, especially if that person can act as a reference.

Give your connection a heads-up if you discovered the opportunity on your own without a referral. That way, if they’re asked about you informally by the hiring team, they’ll know to expect questions.

If you want to give your cover letter a boost with a connection, you can reach out to someone in the company before you apply. Be genuine and try to connect with someone on the team you would be working with. Ask an authentic question or reach out to discuss their experience in the company. Tell them you want to apply for an opening. But don’t try to reach out to anyone just to get a name to plug in your cover letter. It can come across as disingenuous.

My interest in the Health Systems Analyst role was significantly piqued after speaking with Jane Doe, an eHealth Policy Analyst at your organization. Jane highlighted the cutting-edge technology initiatives and collaborative atmosphere within your IT department, which align perfectly with my 7 years of experience in healthcare IT, focusing on electronic health records (EHR) systems and data security.

3. Incorporate your company research

Writing a compelling cover letter requires that you do some research to show the recruiter that you’re aligned with the company’s values, mission, and culture. You need to express to the recruiter why you want to work at their specific organization .

Keep an eye on industry news and learn about the company’s latest projects. By incorporating details about what the organization is currently achieving, you position yourself as a better interview candidate over other applicants.

Your recognition as an industry leader, demonstrated by winning the Best Employer Award for three consecutive years and your successful launch of the community outreach initiative, highlights [Company Name]’s dedication to both employee well-being and social responsibility. I have a track record of increasing employee satisfaction by 20% through strategic wellness programs and look forward to contributing to your continued success.

4. Highlight your most impressive achievement

A well-written resume illustrates your achievements , but your cover letter is the best vehicle to add context and tell a compelling story to show off your impact. You can directly tie it into the role you’re applying for and help the recruiter forge connections between what you have accomplished in the past to what you can achieve for the future—particularly for their company.

In my previous role as a project manager at Apex Management Co, I spearheaded a comprehensive cost-reduction initiative that saved $500,000 annually by optimizing supply chain operations and renegotiating vendor contracts. This accomplishment directly relates to the efficiency and budget management skills required for the Operations Manager position at your organization, where I am eager to contribute to your mission of streamlining processes and enhancing operational efficiency.

5. Clearly state your unique value

In a sea of applicants, it can feel difficult to set yourself apart. But the truth is, no one has the same combination of experience or skills you do. The key to standing out is learning how to frame your unique value to solve a company’s problems. Expand on the key skills listed in the job description and draw on your research of the organization to explicitly spell out how you’ll benefit the team.

With a unique blend of creative and technical skills, I designed a user interface for the HealthCo App that increased user engagement by 40% through user-centered design principles and rigorous usability testing. I am looking forward to bringing this expertise to your organization as a UX Designer, addressing your need for more engaging and intuitive user experiences, particularly as you expand your digital offerings.

6. Keep your cover letter short

Remember that you want the recruiter to read your cover letter from start to finish, so make sure every sentence is meaningful and cut out the fluff. There should be plenty of white space to break up the text and not overwhelm the reader.

Reference our cover letter examples for inspiration on crafting the perfect cover letter.

Let AI write your cover letter for you

Jobscan’s premium Power Edit includes a cover letter generator that harnesses the power of AI to write a customized cover letter based on your tailored resume and the job description. With one click, you’ll generate a cover letter that follows best practices.

You can use it as a framework to defeat blank page syndrome and include anecdotes, details about your mutual connections, and bits of information from your research to impress the hiring team. You can make any alterations in Power Edit and download the PDF when it’s done and ready to be attached to your tailored resume.

A screenshot of the cover letter generator in power edit

Key takeaways

Your cover letter could be the key to landing the interview. By following these essential tips on how to start a cover letter, you’ll capture the attention of the hiring team from the first sentence.

Remember these cover letter rules as you start your writing.

Make a clear opening statement that shows passion, knowledge, and your unique value.
Keep your cover letter short—stick to a few concise paragraphs to make it readable.
Be specific and clear about what you’ll bring to the role.
Stay away from humor—the tone can be difficult to read.
Avoid reusing the same cover letter and write a custom cover letter for each job.
Don’t overinflate your accomplishments or lie about connections that don’t exist.

When including your contact information on a cover letter or resume, make sure to provide the following details: Full Name: Your first and last name. Phone Number: A number where you can be easily reached. Make sure your voicemail is professional. Email Address: Use a professional email address, preferably one that includes your name. Mailing Address: Include your current street address, city, state, and zip code. LinkedIn Profile: If you have a LinkedIn profile that is up-to-date and professional, include the URL. Professional Website or Portfolio: If applicable, include a link to your personal website or online portfolio showcasing your work. This ensures potential employers have multiple ways to reach you and can view your professional online presence.

A good opening sentence for a cover letter can grab the reader’s attention and introduce your purpose for writing. Here are a few examples: For a job application: “I am excited to apply for the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With my background in [your field or relevant experience ], I am eager to bring my skills and passion to your team.” For a career change: “With a strong foundation in [current field], I am thrilled to apply for the [Job Title] role at [Company Name] to leverage my skills in [new field].” For a specific achievement: “Having recently led a successful [project or achievement], I am enthusiastic about applying for the [Job Title] position at [Company Name] to bring my expertise in [specific skill or area] to your innovative team.” For expressing enthusiasm: “I have long admired [Company Name]’s commitment to [specific value or mission], and I am excited to apply for the [Job Title] position to contribute to your impactful work with my experience in [relevant experience or field].” For a networking referral: “After speaking with [Referrer’s Name], I am inspired to apply for the [Job Title] position at [Company Name] where I can utilize my skills in [specific skill or area] to further your goals.” These starters aim to make a strong first impression by highlighting your enthusiasm, relevant skills, and connection to the company.

Your cover letter opening should contain the following key elements: Your Enthusiasm for the Position: Show genuine excitement and interest in the role you are applying for. This sets a positive tone and captures the reader’s attention. Specific Mention of the Job Title and Company Name: Clearly state the position you are applying for and the name of the company. This ensures the reader knows exactly what role you are interested in. Brief Introduction of Yourself: Include a concise introduction that highlights who you are and what you bring to the table. This can include your current role, relevant experience, or a key achievement. Connection to the Company: Mention something specific about the company that resonates with you, such as their mission, values, recent achievements, or reputation in the industry. This demonstrates that you have researched the company and are genuinely interested in working there. A Hook or Key Strength: Highlight a key skill or accomplishment that makes you a strong candidate for the position. This can be a significant achievement, a unique skill set, or relevant experience that sets you apart from other applicants. Here is an example that incorporates all these elements: “I am excited to apply for the Marketing Manager position at XYZ Company, where I can combine my passion for innovative marketing strategies with my skills in digital advertising. With over five years of experience in driving successful campaigns that increased brand awareness and sales, I am eager to bring my expertise to your dynamic team. I have long admired XYZ Company’s commitment to sustainability and innovative product development, and I am thrilled at the opportunity to contribute to your impactful work. My recent achievement in boosting social media engagement by 40% through targeted campaigns is a testament to my ability to drive results and my dedication to excellence.”

To start a cover letter greeting effectively, follow these guidelines: Address the Hiring Manager by Name: Whenever possible, find out the name of the hiring manager or the person responsible for hiring. Addressing the letter to a specific person shows that you have done your research and adds a personal touch. Use a Professional Salutation: Use a formal greeting such as “Dear” followed by the person’s title (Mr., Ms., Dr., etc.) and last name. Avoid using first names or informal greetings. When You Don’t Know the Name: If you cannot find the hiring manager’s name, use a general but professional greeting such as “ Dear Hiring Manager ” or “Dear [Department] Team.” Avoid Outdated Phrases: Refrain from using outdated or overly formal phrases like “To Whom It May Concern.” A modern, professional greeting is more effective. Examples: When you know the hiring manager’s name: “Dear Ms. Smith,” When you know the hiring manager’s title and department: “Dear Marketing Team Lead,” When you don’t know the hiring manager’s name: “Dear Hiring Manager,” When applying to a specific department: “Dear Marketing Team,” Starting your cover letter with a proper greeting sets a professional tone and demonstrates your attention to detail.

Kelsey is a Content Writer with a background in content creation, bouncing between industries to educate readers everywhere.

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Property Manager Cover Letter Example

Show recruiters why you’ve got the skills and experience to succeed in your next Property Manager job. Construct the perfect cover letter that shows what you’re made of and why you’re the safe pair of hands a property owner is looking for.

Property Manager Cover Letter

This article is your one-stop-shop for crafting a winning Property Manager cover letter that sets you apart from the competition.

No matter your experience level or gaps in your career, here you’ll learn the necessary tools to make your application a success .

Keep reading to find practical examples and very specific advice directly related to Property Manager positions, such as key skills to highlight, real-life samples , and much more.

Learn How to Write a Powerful Cover Letter That Highlights Your Experience as Property Manager

You’ve got the experience, and now you just need an effective cover letter to enhance your prospects as a top contender.

Concentrate on the following advice to write a cover letter that gets you an interview.

The 7 Essential Skills Recruiters Seek in Property Managers

To stand out from the competition and secure a job as a Property Manager, it’s essential to have the key skills that employers seek .

This section outlines 7 essential skills along with practical examples of how to include them in your cover letter:

Communication: Since you are dealing with tenants and contractors, you’ll have to demonstrate your ability to communicate and deal with any issues that may come up concerning the property.

Example: “I have maintained a 95% tenant satisfaction rate through effective communication with tenants, owners, and contractors. By addressing their needs and concerns in a timely and professional manner, I have been able to build strong relationships with all parties involved.”

Organization: You must exhibit exceptional organization skills to efficiently manage various aspects of property operations. This includes juggling multiple properties, coordinating maintenance, tracking financial transactions, and adhering to legal regulations.

Example: “I have managed over 50 properties simultaneously, ensuring that each property’s maintenance, rent collection, and financial reports were completed on time and accurately. Through my strong organizational skills, I have been able to stay on top of my responsibilities and avoid any delays or errors.”

Problem-solving: The ability to efficiently tackle issues and find effective solutions is essential for ensuring smooth property operations.

Example: “I was able to identify and resolve a recurring maintenance issue on one of the properties I manage, resulting in a 37% reduction in maintenance costs. My problem-solving skills and attention to detail were essential to find an effective and sustainable solution to the issue.”

Financial management: Effectively handling budgeting, rent collection, managing expenses, and tracking financial transactions ensures the property’s financial health, maximizes profitability for owners, and reflects your competence in overseeing fiscal responsibilities.

Example: “I have decreased operating expenses by 15% through effective budget management and negotiation with vendors. By closely monitoring expenses and negotiating better rates with vendors, I have been able to increase the profitability of the properties I manage.”

Knowledge of property law: This expertise includes familiarity with tenant rights, landlord obligations, lease agreements, and local regulations. It helps protect owners from potential legal issues and maintain a fair living environment.

Example: “I ensured property compliance with local codes, Americans with Disabilities Act (ADA), and Fair Housing Act (FHA), resulting in no violations or legal penalties. My knowledge and attention to detail helped address potential issues, making the property safe and accessible for all tenants.”

Maintenance knowledge: Identifying repair needs, coordinating with contractors, and implementing preventive maintenance measures contributes to tenant satisfaction by preserving the value of properties.

Example: “I was able to reduce the property’s maintenance costs by 20% by implementing a preventative maintenance program. Thanks to my strong understanding of maintenance and repairs, I was able to create a program that addressed those issues proactively.”

As Entrepreneur Magazine suggests, “learning how to effectively communicate with others while choosing the right words can literally make or break your growth in the marketplace.” This skill becomes especially important for Property Managers as they need to retain tenants to maintain a high rental rate.

Learn How to Effectively Describe Your Property Manager Experience With These Practical Examples

Let’s take a look at 2 right and wrong introduction examples to see how you can write the best cover letter for the Property Manager position you’ve got your hopes on.

I am applying for the Property Manager position. I have worked as a Property Manager for three years. I am organized and detail-oriented, and I have experience managing a team. I am also proficient in property management software.

This cover letter misses the mark because:

It’s too vague
It lacks specific details about the applicant’s accomplishments in previous roles
It doesn’t mention any abilities or qualifications that are necessary for the job

As a Property Manager at XYZ Management, I was responsible for managing a portfolio of 200 properties with an occupancy rate of 98%. I successfully implemented a preventative maintenance program that reduced emergency repair costs by 30%.

Additionally, I oversaw a team of 5 employees, providing training and support that resulted in a 15% increase in resident satisfaction ratings.

This cover letter is impressive because:

It provides specific details about the applicant’s achievements and contributions in previous roles.
The applicant quantifies their successes , making their claims much more credible.

Experienced Property Manager Example Cover Letter

Crafting an outstanding cover letter for a Property Manager role requires careful thought and attention to detail.

Fortunately, you can gain valuable insights from the sample below, which highlights essential elements that will make your application shine and land you the job you’re after.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I am excited to apply for the Property Manager role offered by [Company] advertised on Indeed.com. As a seasoned Building Manager with over five years of experience in handling residential real estate in the state of Wisconsin, I am confident I am the best fit for this position.

In my current job, I have been responsible for the management and maintenance of a building in central Madison comprising 70 units and home to over 84 residents. This currently represents a collective revenue of over $150,000 per month.

During my time working with [Current Company], I have been able to achieve many successes. Through strategic planning and fostering positive relationships with tenants the building occupancy has successfully risen from just 70% to almost 90%. Additionally, through preventative maintenance and renovation, I was also able to reduce annual costs by nearly $30,000 per year.

I would be eager to bring the same skills and performance to the role being offered by [Company]. If you would like to discuss the position and my experience in more depth I would be more than happy to explain further details in a face-to-face meeting.

Please feel free to contact me at any time via my personal phone number or email address. I look forward to hearing from you.

Sincerely, Name

Address Phone number Email address

Need more help with your cover letter? Use our cover letter editor for on-the-go advice and speed up the process.

From Zero to Hero: Writing a Cover Letter for Property Manager Without Experience

Have no experience as a Property Manager?

Don’t worry! According to a study conducted by Fortune Business Insights , it is a great time to start a career in property management, as the property management market is projected to grow from USD 3.62 billion in 2021 to USD 6.16 billion in 2028.

So stay motivated. Here are some strategies you can use to impress hiring managers even when you’re new to the industry.

Understand Property Manager Responsibilities

When you have no experience in property management, the first step is to become knowledgeable about the tasks and responsibilities that come with the role.

It allows you to tailor your cover letter to the specific requirements of the role and highlight any transferable skills or experiences you may have.

The list below contains some key responsibility areas for Property Managers , along with the specific tasks involved:

Tenant Management: Screening and selecting tenants, setting rent prices, responding to tenant complaints and inquiries, managing lease agreements and renewals, collecting rent and security deposits.
Property Maintenance: Scheduling and overseeing maintenance and repairs, conducting regular inspections, managing landscaping and groundskeeping.
Financial Management: Developing and managing budgets, maintaining accurate financial records, monitoring rent collection, and managing property expenses and vendor contracts.
Marketing and Advertising: Creating and implementing marketing and advertising strategies, creating property listings and ads, showing available units to prospective tenants, host open houses and tours.
Legal Compliance: Ensuring that the property is in compliance with local, state, and federal laws and regulations. Handling legal issues, such as evictions and lease violations. Guaranteeing that tenant rights are respected.
Risk Management: Assessing and mitigating risks to the property and tenants, managing insurance policies and claims, and developing and implementing emergency preparedness plans.

If you lack these skills, take some courses or look for internship opportunities that could help you acquire them. This way you’ll be sure to grab recruiters’ attention.

The 3 Most Popular Software Applications Used by Property Managers

Having proficiency in industry-standard software can make you more attractive to employers, as it demonstrates your technical competency, resulting in increased efficiency and productivity.

If you haven’t used any property management software before, examine these tools and complete a related course to add value to your application:

AppFolio: Ideal for smaller and mid-sized property management firms and landlords with fewer than 5,000 units. It provides a wide range of functions, including maintenance management, tenant and lease tracking, online payments, and accounting.
Buildium: Tailored to cater to the needs of small to mid-sized property management companies and landlords who handle less than 5,000 units, it offers a diverse set of features including accounting, tenant and lease tracking, and online payment processing.
Yardi: Designed for clients of varying sizes, ranging from small businesses to large corporations and government agencies. The suite of products includes property management, accounting, and marketing.

Once you’ve gained knowledge by taking a course in one of these applications, make sure you mention it in your cover letter . You could say something like this:

As an aspiring Property Manager, I completed a Buildium course, acquiring skills in rent collection and maintenance requests. This will help me manage properties efficiently and address tenant concerns promptly.

Leverage Internships and Volunteer Work

Internships, volunteer work, and extracurricular activities can be very valuable for applicants with no work experience by offering hands-on exposure, skill development, and networking opportunities.

Take a look at these Property Manager examples to ignite your imagination and understand how to mention your related past duties in your letter:

I don’t have any experience as a Property Manager, but I am a fast learner, and I am passionate about real estate. I think that my skills in organization and communication will be helpful in this role.

This statement lacks specific examples of how the applicant’s skills relate to property management. It also does not provide any evidence of the applicant’s passion for real estate.

Although I have not held a formal Property Manager position, I have gained relevant skills through my coursework and extracurricular activities. As a member of the student housing committee at my university, I was responsible for resolving tenant complaints and conducting property inspections. Additionally, I completed a course on Yardi property management software, which has prepared me to effectively manage property data and streamline processes.

This example is good because it provides specific details about the applicant’s relevant experience and skills and highlights their ability to adapt to new situations and learn new concepts.

By providing specific examples, the applicant demonstrates their potential to succeed in a Property Manager role despite lacking formal experience.

Consider applying for positions that require managing a smaller number of housing units. This can provide a valuable opportunity to gain experience and build your skills.

Example Cover Letter for Property Manager With No Experience

Use the example below to gather some inspiration for your own Property Manager cover letter and send in an application that sets you apart from the competition even if you’re entering this field.

Hiring Manager’s name Company name Company address Date

I am writing to express my interest in the Property Manager position at [Company], as advertised on [Job Board or Company Website]. While I am relatively new to the property management field, my recent internship as a real estate broker and my solid educational background in business management have equipped me with valuable skills and knowledge that I believe make me an ideal candidate for this role.

During my internship at [Company], I gained hands-on experience in various real estate tasks such as property showings, contract negotiations, and client relationship management. This internship opportunity allowed me to develop a strong foundation in the real estate industry and a genuine passion for delivering exceptional service to property owners and tenants alike.

I earned my Bachelor of Business Administration (BBA) with a concentration in Real Estate from [College]. This academic background provided me with an in-depth understanding of real estate principles, legal aspects of property management, and financial management. My education, combined with my eagerness to succeed in the property management industry, will enable me to quickly adapt and contribute to your team.

Furthermore, during my internship, I became proficient in using property management software such as AppFolio and Buildium. My ability to navigate these platforms and my commitment to staying current with industry trends and best practices will ensure that I can effectively manage properties and streamline operations.

In addition to my internship and academic achievements, I possess excellent communication, organizational, and problem-solving skills, which are crucial for success as a Property Manager. I am confident that my ability to prioritize tasks, manage multiple projects simultaneously, and establish strong relationships with property owners, tenants, and vendors will make me a valuable addition to your organization.

I am enthusiastic about the opportunity to join [Company] and contribute to the success of your property management team. Thank you for considering my application. I am excited about the prospect of discussing my qualifications further and would welcome the opportunity for an interview. Please find my enclosed resume for your review. Sincerely,

Name Address Phone number Email address

Effectively demonstrate your qualifications and experience in your cover letter by taking advantage of these sample Property Manager resumes .

Example Cover Letter for Property Manager With Employment Gap

In this sample cover letter for a Property Manager position, you’ll find how to effectively highlight your abilities and experience despite an employment gap.

I am excited to submit my application for the Property Manager position at [Company]. As a highly motivated and experienced professional, I am confident that I can bring value to your team.

Although I have a gap in my employment history due to personal reasons, I have utilized this time to enhance my skills and gain new experiences. During this period, I have traveled extensively, volunteering in various community development programs, and pursuing additional certifications in real estate and property management.

My experience in managing a diverse portfolio of properties, coupled with my strong communication and problem-solving abilities, makes me an ideal candidate for the position. I am confident that my expertise in handling tenant relations, lease agreements, and property maintenance will enable me to excel in this role.

Moreover, my travels have allowed me to gain valuable cultural awareness and language skills, which I believe will be beneficial in managing a diverse team of tenants and collaborating with different stakeholders.

I am eager to contribute my abilities and experience to your organization and grow my career in property management. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

For further examples and advice on navigating gaps in your application , we encourage you to read our comprehensive article on the topic.

Enhance Your Property Manager Application with these Valuable Takeaways

Property management can be a challenging yet fulfilling career with the potential for both financial and personal growth.

Remember these tips when writing your cover letter, and you’ll be on your way to landing your desired property management position:

Show that you’re capable: Familiarize yourself with the sought-after skills in the property management field and take relevant courses to develop them, if necessary. Take the advice in this article to correctly frame your abilities and impress hiring managers.
Tell recruiters you can use relevant software: Update and refine your skills by en
rolling in property management software courses. Read the section in this article about software applications and decide which one is more suitable for your goals in the industry.
Learn about the responsibilities: Begin by learning the role’s tasks and responsibilities if you have no prior experience. This enables you to customize your cover letter, emphasizing transferable skills or experiences relevant to the position.
Mention internships: This allows you to gain valuable insights and develop relevant skills when you lack experience. It also demonstrates your initiative, commitment to the field, and readiness to adapt to the property management environment, ultimately making you more appealing to potential employers.

With the right knowledge, and mindset, you can navigate the challenges of the industry and build a successful career in property management.

So take these tips to heart and get ready to excel in your next application.

Do you need more tips and advice on how to write the perfect cover letter? Check out our cover letter writing tips for creating captivating introductions, highlighting skills, and much, much more.

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Renting Guide

How to secure a rental property: tips for your application

Tips for impressing landlords or letting agents.

Illustration with a house and a hand holding a phone and a rental agreement

What you need to know:

Things you can do to make your application stand out
Fill out the application form properly with no errors
Be ahead of the game on reference checks
Be confident with your ability to pay bond
Write an amazing cover letter to give a flavour of who you are
Double check there’s nothing off-putting on your social media

Securing a good rental property is, for many of us, the beginning of our property journey and chances are it’ll be competitive, whether you’re in a major city or a smaller regional one. So what can you do to stand out and show the landlord or letting agent that you’re the tenant they’ve been looking for?

Read on for some great pointers on setting yourself apart from the rest so you land the rental home you’re after.

How can I make my rental application stand out?

1. give the right first impression.

When you’re meeting the landlord or agent, especially for the first time, remember to:

Turn up on time: if not a little early, there’s no shame in arriving early. Arriving late isn’t a good look when you’re trying to prove your reliability.
Dress smart: we’re not talking tuxedos and ball gowns here, but you want to look neat and tidy because that’s the way they want the home to be kept.
Be friendly: landlords and agents want tenants who are pleasant to deal with and people who are good communicators so try to show this side of yourself.
Be honest: throughout the application process. Don’t try to pretend you earn more than you do, or make up references – good landlords will conduct thorough checks and this will come back to bite you.

Young couple hoping to rent a property in New Zealand.

Be friendly and punctual when meeting your landlord for the first time.

2. Get the application form right, first time

In competitive markets, landlords and agents want to find the best tenants as quickly as possible. So make sure you don’t give them any excuses to put your application into the ‘too complicated’ basket. Trust us, if they have to keep coming back to you because there are errors or blanks in your application form, this is exactly what will happen.

What you’ll have to provide in a tenancy application form:

Your name and contact information
Where you’re currently living, and any previous renting history ID details
References from former landlords and personal endorsements
Permission for the prospective landlord or agent to carry out a credit check

3. Make it easy for landlords to perform background checks

There are different elements to rental application background checks in NZ, but they usually involve the following:

Credit checks: you’ll need to give the landlord permission to do this in your application form.
Reference checks: ideally, you’ll have a former landlord who your new prospective landlord or agent can contact. If not, you could use a guarantor.
Other tenancy checks: with your permission, landlords can also check things like your police record and any reports lodged with Tenancy Services.

Bonus tip: A good idea to get a jump on the competition, is to provide written statements from your referees at the same time as completing the rental application. Referees for a rental application could be former landlords, your employer, or even coworkers and friends.

4. Have your bond ready

You’ll need a deposit, or bond, when you agree to take on a rental property. Reassuring the landlord that you’ve got this money in your bank ready to send over, and that you won’t be scrabbling around at the last minute to pull this together, helps demonstrates you can move quickly and shows you’re serious about wanting to rent the home.

Having your finances in order means you can move faster, which will make the landlord happy.

5. Write a great cover letter

If you’re a first time renter, this might seem weird – cover letters are for jobs, right? But in the same way as an employer looks at a cover letter to decide if you’re someone they want to work with, a landlord wants to see if they can trust you with their property. Any home in NZ is worth a lot of money so they need to feel they can trust you with their asset.

What to include in an impressive cover letter:

Who you are: name and age
What you do: give details of your current job and employer
Your renting history: if you’ve rented before tell them about it – where, from whom and for how long? Make sure a previous landlord is happy to be contacted.

If you’re applying with a group of friends, make this clear – especially if you’ve lived together before. This will help instill confidence that you’ll get on well and people won’t fall out and move out. Beyond this, it’s up to you if you want to provide more information. Some choose to talk about their hobbies, their past experiences or give reasons why they like the house and the area so much.

In taking the time to write a cover letter it shows the landlord you’re serious about renting their home. It gives them a better idea of who you are and shows that you’ll be a responsible and pleasant tenant.

6. Review your social media channels

If your social media channels are set to public, you’ll want to have a good look at what the landlord or agent might be able to find out about you if they check you out online. Lots of pictures from nights out and parties might not be ideal – this will immediately get them thinking about what you might get up to at their property.

A quick fix is setting your socials to private. If you don’t want to do this, it might be time to untag a few photos and delete some old posts that perhaps don’t give the best impression about you.

How To Rent an Apartment: The Complete Guide for First-Time Renters

The renting process can be confusing and even overwhelming. There are many factors to consider, including your budget, needs, where to look for verified listings, how to handle the rental application, and how to get approved.

This article is a complete guide to finding and applying for an apartment that meets your needs and budget. We also offer tips to increase your chances of getting approved.

9 steps to rent an apartment

Follow these nine steps, and you’ll be ready to tackle the renting process with confidence.

1. Determine your budget

Rent prices in the U.S. vary by state and apartment type. As of December 2023 , the average rent prices in the 50 largest metros are as follows: $1,437 for a studio, $1,593 for a one-bedroom, and $1,896 for a two-bedroom.

According to Manisha Thakor , director of wealth strategies for women at the BAM Alliance, your rent shouldn’t be more than one-fourth of your monthly take-home pay.

So, for example, if you earn $3,000 monthly, your rent shouldn’t be more than $750. Another calculation (which is often used by landlords) is to ensure your annual gross salary is 40 times your monthly rent amount. So, if you earn $40,000 annually, your monthly rent shouldn’t exceed $1,000.

Keep in mind that it’s essential to also consider costs other than rent, including the security deposit and moving fees.

2. Identify your priorities

To help your search, you should create a list of the things you can’t live without, including the following:

Neighborhood safety: Sites such as City-Data.com or AreaVibes can provide you with information about the safety in the neighborhood.
School district: Do you have kids (or plan on having them soon)? Then websites such as Niche can let you know if there are good schools in the neighborhood you’re interested in. The Realtor.com Real View™ filter also shows you rental properties and the schools that are close to them.
Commute time: Knowing the commute to your job during the week can help you avoid renting too far from your job.
Amenities: Consider the amenities you need, whether in the unit or on-site. They can include a laundry facility, private parking, or even a dishwasher.
Size of the apartment: The size of your apartment matters, especially if more than one person will be living in the space or you need an at-home office.
Your lifestyle: Consider what you enjoy doing. For example, if you’re a runner, you might want to ensure there are sidewalks or trails nearby. Or, if you like to eat out, check out the restaurants that are close to the apartment.

3. Ensure you have a good credit score

Landlords generally prefer renters who have a credit score of 650 or higher. The primary factors that influence your credit score are your payment history, debt amounts, length of credit history, and credit mix.

If you have a low score, you can either take steps to improve it or negotiate with the landlord to let you lease the apartment anyway.

Here are some ways to work around a low score and still get your ideal apartment:

Get a co-signer: Ask a family member or friend to co-sign your lease agreement , which will give the landlord a sense of security that your rent will be paid.
Rent from a private landlord: Most apartment complexes and property managers require a credit check. However, private landlords are often more lenient and might let you rent without established credit. So try to find an apartment for rent by the owner.
Pay a few months’ rent upfront: Landlords are more likely to rent to you if you offer to pay a few months’ rent in advance. The more rent you can pay in the beginning, the better. But two to three months’ rent upfront should be enough.
Provide reference letters: If you’ve previously rented and are in good standing with your previous landlords, ask them to vouch for you. You could also provide professional references from your current or past employer to prove you’re responsible.

4. Search for an apartment

Once you’ve determined your rental budget and requirements, search for an apartment on listing websites such as Realtor.com .

Realtor.com has easy-to-search listings, making finding good options a breeze. Use filtering options, such as price range and available amenities, to find a property that suits your needs and budget.

Other filters you can apply include the following:

Property type (e.g., apartment or condo)
Number of bedrooms and baths
Your move-in date
Your commute time
Pet-friendliness
Apartment size
Unit features (such as a washer, dryer, and air conditioning)
Community features (such as a gym, laundry facility, and parking)

While some people visit platforms like Facebook to find apartments, they pose a higher risk of being scammed . Listing sites are far safer because the listings are verified.

However, if you choose to search for an apartment on Facebook or similar sites, look out for fake or false listings, added fees for background checks, and requests for deposits before viewings.

5. Take an apartment tour

While virtual tours allow you to look at apartments online, visiting these properties in person is best. After you have a list of apartments that could be a good fit for you, schedule tours with the agents or landlords—and be sure to take your apartment hunting checklist .

While visiting the apartments, test the faucets, light switches, door handles, and windows. Also, make sure to ask the landlord or agent critical questions, including the following:

How long is the lease period? Most leases in the U.S. ( 59.6% ) are for 12 months. However, there are other lease lengths as well, including month-to-month and short-term.
What’s included in the rent? Some landlords may charge extra for specific amenities, such as parking spaces. Ask what amenities are included in the monthly rent.
How is the rent collected? In many states, owners prefer receiving rent electronically. However, some states make it illegal to request electronic payments, so landlords need to use other methods.
Is renters insurance required? Some apartment complexes might require you to get renters insurance as part of the lease conditions.
What property management company do you use? Ask the landlord what property management company (if any) they use, and check reviews online to ensure the company is reputable.

6. Submit your rental application

Before applying for the apartment, ensure you have all your information ready to present to the landlord. This might include the following:

Pay stubs or other income verification
Landlord or professional references
Proof of identification
Driver’s license
Social Security number
Bank statements
Rental history
Job history
Pet information

If your credit score is below 650, you can add a co-signer to the application form or write a letter to the landlord explaining that you’re willing to pay a few months’ rent upfront.

Tip: Filling out multiple rental applications can be a headache. Save time and application fees by creating an Avail Renter Profile .

7. Complete a background check

Most property management companies and landlords will conduct a background and credit check to ensure you’re a suitable renter.

They’ll look at your credit history, since this will indicate your ability to pay rent on time. They’ll also look at your rental history to see if you’ve missed rental payments or been evicted in the past.

Lastly, they’ll check whether you have a criminal history to determine if they can trust you with their property.

If you’re an international applicant, you might not have a Social Security number—meaning the landlord can’t check your credit and criminal history. In this case, you can provide the landlord with a credit or landlord reference that can speak to your trustworthiness. Alternatively, you can provide them with monthly bill statements, bank statements, or pay stubs.

8. Read and sign the lease

Once the landlord approves your application, you’ll be presented with a lease agreement. Read through it carefully. Lease agreements outline the terms of the renter’s tenancy, including the following:

The length of time you’re renting
Upfront fees, such as your security deposit
The monthly rental amount and date of payment
Rules and regulations regarding the property’s use
Utility costs
Notice of entry and other laws the landlord must follow

Make sure there are no hidden terms or conditions that could cause you trouble later. For example, does the lease say you’re responsible for pest control? If it does and pests are common in the area, that could be a problem.

If there are any clauses you don’t understand, ask the real estate agent, property manager, or landlord for clarity before signing the lease.

9. Pay your security deposit and fees

Usually, your security deposit will equal one to two months’ rent. In some states, like Pennsylvania and Arizona, the law limits how much a landlord can request as a security deposit. On the other hand, in other states, like Colorado and Georgia, your landlord might request three times the rent, or more, as there are no limits.

Security deposits are intended to be returned to you after your lease expires. But landlords can use some of the money toward repairs if you cause property damage.

Document how much you pay for your security deposit and the date of payment so you have a record of the transaction.

Find your dream apartment

Once you’ve determined your requirements and how much you can afford to pay in rent, start looking for the perfect rental on Realtor.com . Filter the available options based on your budget, location, amenities, and more.

Then, when you find a rental that meets your requirements, schedule a tour with the landlord or property management company so you can view the property in person. And remember to create an Avail Renter Profile so you can send applications to landlords quickly and beat the competition.

Alondra Segoviano is a senior content strategist with the Realtor.com Rentals Integrated Marketing team.

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The Renter Cover Letter Toolkit

April 7, 2022

The affordable rental housing crisis in Ontario has forced many people to compete for the few places they can afford. Renters shouldn’t be forced into such situations, but many wonder how to make their rental application stand out. One way to do this is by including a renter cover letter with your application.

Before writing your renter cover letter, it’s important to understand how some information that you provide could be used to discriminate against you, potentially leading to a rejection of your rental application.

To help avoid discriminatory outcomes, the Canadian Centre for Housing Rights (CCHR) has developed this toolkit, including two cover letter templates, to help you put your best foot forward, while avoiding some of the pitfalls that can impact your rental application.

What a renter cover letter is and why it can help.
Types of information landlords are allowed to request from prospective tenants .
Types of information that could lead to a discriminatory outcome.
What to do if you are asked discriminatory questions.
Types of information that you may want to include or exclude from your letter.
Two renter cover letter templates

1. What a renter cover letter is and why it can help

A renter cover letter is a way to introduce yourself to a landlord, and to tell them what makes you the tenant they should consider.

Our sample letters outline the types of information that landlords often request from prospective tenants, as well as some helpful information that you may want to provide to help your application stand out:

Contact information

Your rental objective
Information about yourself

Rental history and references

Credit history

Proof of income

Unfortunately, there are very few affordable rental homes in Ontario for those living on lower incomes. Many renters are forced to compete with one another for the few places they can afford. Renters should not be forced into such situations, and the long-term solution is for our governments to solve the housing crisis and provide more deeply affordable housing options.

In addition to a lack of affordable housing, discrimination in housing is also unfortunately still present in Ontario. Sometimes, landlords’ or property managers’ prejudices can lead them to deny an apartment to a household inappropriately.

It is important to note that a cover letter will not change discriminatory behaviours or systemic discrimination. Ending discrimination on a systemic level requires cultural shifts in attitudes and better legal protections.

In the meantime, as we work to bring about systemic change, CCHR has designed this renter cover letter toolkit to help you put your best foot forward, while potentially avoiding some of the pitfalls that can impact your application to rent. You should consider our templates as rough guides which should be personalized with the information you are comfortable providing.

2. Types of information that landlords are allowed to request from prospective tenants

The Human Rights Code prohibits discrimination on many grounds, and it also provides rules on what a landlord is allowed to ask a renter about, with the aim of reducing discrimination.

The Code makes it illegal for landlords and property managers to discriminate against renters on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability and the receipt of public assistance. It is unlawful to discriminate against people in these groups even when they are applying for a place to rent.

In CCHR’s 2009 report, Sorry, it’s Rented , we found that discrimination in housing was widespread, affecting 14% to 34% of renters looking for a home to rent. Our study also found that where renters are members of more than one minority group, they face greater discrimination.

At the same time, the Code protects tenants by stating that, according to law, landlords are only allowed to ask potential renters for :

credit references
rental history information
credit checks

A credit reference is often a credit check but could also be a letter from a lender or acquaintance who can speak to a tenant’s credibility. Landlords are also allowed to ask about income information – but only after asking about the first three pieces of information. Income information can include information about the amount, source and steadiness of a potential tenant’s income .

3. Types of information that could lead to a discriminatory outcome

Sometimes, even the information that landlords are explicitly allowed to request can be used in a discriminatory way. For example:

Credit checks can have a discriminatory effect on recent immigrants or young people, who won’t have a significant Canadian credit history.
The income source can reveal that someone receives public assistance.
The income amount can lead to landlords applying rent to income ratios; however, rent to income ratios have been found to be discriminatory against large numbers of disadvantaged people, in part because these ratios do not take into account all the various resources that renters may have at their disposal.

So, while landlords may use this information in deciding who to rent to, they must take care to not apply the information in a way that tends to systematically exclude particular groups. This can be especially true in places with a shortage of housing options, where landlords can choose who to rent to within a large pool of applicants.

4. What to do if you are asked discriminatory questions

A landlord is not permitted to use information about a protected characteristic (like gender, disability, sexuality, race or whether an applicant receives public assistance) to deny someone a place to rent. They also should not ask questions that give them information about those traits. If a landlord does ask a question that suggests they may illegally discriminate, you can use several potential responses.

Point out the discriminatory conduct and decline to answer . If you are asked a question dealing with any of the grounds of discrimination you can highlight to the landlord that the question seems irrelevant or discriminatory and that you would prefer not to answer that question.
Answer the question . It is an option to simply answer the question.
Evade and deflect – change the topic . If you are asked whether you receive social assistance, you might say something like, “My income is very steady, I am great at budgeting and have never missed a rent payment. What are the available methods to pay rent?”

Since landlords should not ask discriminatory questions, some advocates say those landlords are not owed a truthful answer. The decision of whether to be deceitful during the tenancy application process is a matter of individual conscience; however, there are risks to lying during a tenancy application and CERA does not condone being deceitful. Tenants thinking about being dishonest during a tenancy application should get legal advice about the risks of doing so.

In any of the above situations, it is prudent to take notes about the questions that you are asked so that you have evidence if you later want to complain about discriminatory conduct.

5. Types of information you may want to include or exclude from your letter

Since it is difficult to find an affordable place to live, renters should consider what type of housing search will work best for them. A renter who provides only the basic information that landlords are allowed to request under the Human Rights Code may be protected against discrimination, but they may have a harder time convincing non-discriminatory landlords to rent to them. In these instances, you may want to opt to provide more information, but this may lead to rejection of your application for discriminatory reasons, which is often hard to prove. Deciding what information to share is a very personal decision.

To account for this, we have produced two cover letter templates that can be adapted for many situations.

The following are key types of information that we have included in our templates.

Make sure to include your own email address and phone number, and any other contact information you are comfortable sharing.

Rental objective

This should be a brief 2-3 sentence statement about your goals in looking for a new rental. Talk about what you’re looking for, what your long-term goals are and why you are a good fit to live in this rental unit.

This section is where you can introduce yourself. You can talk about your background and why you are moving, and if you have any pets or roommates. Try to include flattering information that makes you stand out, like being someone who is quiet, tidy and responsible. You may also include any accessibility accommodations you may need; however, this information could be used in a discriminatory way, and so you may choose to leave out this information.

Include details about your rental history, including address, relevant dates, rent, and reasons for moving. Make sure you include your current / previous landlord’s contact information unless you do not want your new landlord contacting them. Include the names and contact information of 2-3 positive references. Former landlord references are best, but if those are not available, consider asking trusted employers, teachers or co-workers. You may also consider attaching a separate sheet with your rental history. Such a sheet may look like this:

My rental history:


12 Sesame Street, Toronto	2013-2021	$1020	Change of Job	Patty Smith	416-555-1111 Patty$#[email protected]

Landlords are allowed to ask for credit references and credit checks. You can order your credit report and score for free from one of Canada’s two credit reporting agencies. Credit references can include letters from business partners, or others who have made loans to you, or any other information that shows the landlord that you will pay your rent and other costs regularly. If you get a credit report, you can include it with your resume.

Once landlords have asked for rental and credit references, they are also allowed to ask for income information. The Human Rights Tribunal has held that landlords can ask for information like the amount, source and steadiness of a potential tenant’s income . Including this information in your renter’s cover letter allows you to frame that information in a way that works best for you. At a minimum, you should provide the current income your household receives, anything beyond that is your choice to disclose. You can also provide proof of income or make it available upon request. Proof of income could include pay slips/stubs, or an employment letter; but it can also include three months of bank statements. Sensitive information like the account number or your expenses can be blacked out by for instance photocopying a version that you have crossed out with a permanent marker.

In your conclusion you can summarize your objective again: that you are a tenant looking for a good apartment and are best suited to live in this home.

6. Two Renter Cover Letter Templates

We have produced two cover letter templates that can be adapted for many situations. Check out our two templates and pick the one that is right for you:

Detailed template

This template includes lots of information that a landlord may request or be concerned with.

Basic template

This template includes the minimum information that landlords are allowed to request under the Human Rights Code.

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Rental Application Cover Letter Template. Dear [Landlord/Property Manager's Name], I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my ...
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Tie it all together. If you think anything in your application may not make sense to someone reading it or put you in a negative light, mention it in your cover letter. For example, if you don't have proof of income because you have just started at your new job, say it in your cover letter, don't let them make up their own mind. ‍.
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The Renter Cover Letter Toolkit
2. Types of information that landlords are allowed to request from prospective tenants. The Human Rights Code prohibits discrimination on many grounds, and it also provides rules on what a landlord is allowed to ask a renter about, with the aim of reducing discrimination.. The Code makes it illegal for landlords and property managers to discriminate against renters on the grounds of race ...