write a report in english

• PRO Courses Guides New Tech Help Pro Expert Videos About wikiHow Pro Upgrade Sign In
• EDIT Edit this Article
• EXPLORE Tech Help Pro About Us Random Article Quizzes Request a New Article Community Dashboard This Or That Game Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
• Browse Articles
• Learn Something New
• Quizzes Hot
• This Or That Game
• Train Your Brain
• Explore More
• Support wikiHow
• About wikiHow
• Log in / Sign up
• Education and Communications
• Official Writing
• Report Writing

How to Write a Report

Last Updated: March 15, 2024 Fact Checked

This article was co-authored by Emily Listmann, MA and by wikiHow staff writer, Amy Bobinger . Emily Listmann is a private tutor in San Carlos, California. She has worked as a Social Studies Teacher, Curriculum Coordinator, and an SAT Prep Teacher. She received her MA in Education from the Stanford Graduate School of Education in 2014. There are 22 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 8,732,266 times.

When you’re assigned to write a report, it can seem like an intimidating process. Fortunately, if you pay close attention to the report prompt, choose a subject you like, and give yourself plenty of time to research your topic, you might actually find that it’s not so bad. After you gather your research and organize it into an outline, all that’s left is to write out your paragraphs and proofread your paper before you hand it in!

Easy Steps to Write a Report

• Choose an interesting topic and narrow it down to a specific idea.
• Take notes as you research your topic. Come up with a thesis, or main theme of your report, based on your research.
• Outline the main ideas you’ll cover in your report. Then, write the first draft.

Sample Reports

Selecting Your Topic

• The guidelines will also typically tell you the requirements for the structure and format of your report.
• If you have any questions about the assignment, speak up as soon as possible. That way, you don’t start working on the report, only to find out you have to start over because you misunderstood the report prompt.

• For instance, if your report is supposed to be on a historical figure, you might choose someone you find really interesting, like the first woman to be governor of a state in the U.S., or the man who invented Silly Putty.
• If your report is about information technology , you could gather information about the use of computers to store, retrieve, transmit, and manipulate data or information.
• Even if you don’t have the option to choose your topic, you can often find something in your research that you find interesting. If your assignment is to give a report on the historical events of the 1960s in America, for example, you could focus your report on the way popular music reflected the events that occurred during that time.

Tip: Always get approval from your teacher or boss on the topic you choose before you start working on the report!

• If you’re not sure what to write about at first, pick a larger topic, then narrow it down as you start researching.
• For instance, if you wanted to do your report on World Fairs, then you realize that there are way too many of them to talk about, you might choose one specific world fair, such as the Panama-Pacific International Exposition, to focus on.
• However, you wouldn’t necessarily want to narrow it down to something too specific, like “Food at the Panama-Pacific International Exposition,” since it could be hard to find sources on the subject without just listing a lot of recipes.

Researching the Report

• If you don’t have guidelines on how many sources to use, try to find 1-2 reputable sources for each page of the report.
• Sources can be divided into primary sources, like original written works, court records, and interviews, and secondary sources, like reference books and reviews.
• Databases, abstracts, and indexes are considered tertiary sources, and can be used to help you find primary and secondary sources for your report. [5] X Research source
• If you’re writing a business report , you may be given some supplementary materials, such as market research or sales reports, or you may need to compile this information yourself. [6] X Research source

• Librarians are an excellent resource when you're working on a report. They can help you find books, articles, and other credible sources.
• Often, a teacher will limit how many online sources you can use. If you find most of the information you need in the library, you can then use your online sources for details that you couldn’t find anywhere else.

Tip: Writing a report can take longer than you think! Don't put off your research until the last minute , or it will be obvious that you didn't put much effort into the assignment.

• Examples of authoritative online sources include government websites, articles written by known experts, and publications in peer-reviewed journals that have been published online.

• If you’re using a book as one of your sources, check the very back few pages. That’s often where an author will list the sources they used for their book.

• Remember to number each page of your notes, so you don’t get confused later about what information came from which source!
• Remember, you’ll need to cite any information that you use in your report; however, exactly how you do this will depend on the format that was assigned to you.

• For most reports, your thesis statement should not contain your own opinions. However, if you're writing a persuasive report, the thesis should contain an argument that you will have to prove in the body of the essay.
• An example of a straightforward report thesis (Thesis 1) would be: “The three main halls of the Panama-Pacific International Exposition were filled with modern creations of the day and were an excellent representation of the innovative spirit of the Progressive era.”
• A thesis for a persuasive report (Thesis 2) might say: “The Panama-Pacific International Exposition was intended as a celebration of the Progressive spirit, but actually harbored a deep racism and principle of white supremacy that most visitors chose to ignore or celebrate.”

• The purpose of an outline is to help you to visualize how your essay will look. You can create a straightforward list or make a concept map , depending on what makes the most sense to you.
• Try to organize the information from your notes so it flows together logically. For instance, it can be helpful to try to group together related items, like important events from a person’s childhood, education, and career, if you’re writing a biographical report.
• Example main ideas for Thesis 1: Exhibits at the Court of the Universe, Exhibits at the Court of the Four Seasons, Exhibits at the Court of Abundance.

Tip: It can help to create your outline on a computer in case you change your mind as you’re moving information around.

Writing the First Draft

• Try to follow any formatting instructions to the letter. If there aren't any, opt for something classic, like 12-point Times New Roman or Arial font, double-spaced lines, and 1 in (2.5 cm) margins all around.
• You'll usually need to include a bibliography at the end of the report that lists any sources you used. You may also need a title page , which should include the title of the report, your name, the date, and the person who requested the report.
• For some types of reports, you may also need to include a table of contents and an abstract or summary that briefly sums up what you’ve written. It’s typically easier to write these after you’ve finished your first draft. [14] X Research source

• Example Intro for Thesis 1: “The Panama-Pacific International Exposition (PPIE) of 1915 was intended to celebrate both the creation of the Panama Canal, and the technological advancements achieved at the turn of the century. The three main halls of the PPIE were filled with modern creations of the day and were an excellent representation of the innovative spirit of the Progressive era.”

• Typically, you should present the most important or compelling information first.
• Example topic sentence for Thesis 1: At the PPIE, the Court of the Universe was the heart of the exposition and represented the greatest achievements of man, as well as the meeting of the East and the West.

Tip: Assume that your reader knows little to nothing about the subject. Support your facts with plenty of details and include definitions if you use technical terms or jargon in the paper.

• Paraphrasing means restating the original author's ideas in your own words. On the other hand, a direct quote means using the exact words from the original source in quotation marks, with the author cited.
• For the topic sentence listed above about the Court of the Universe, the body paragraph should go on to list the different exhibits found at the exhibit, as well as proving how the Court represented the meeting of the East and West.
• Use your sources to support your topic, but don't plagiarize . Always restate the information in your own words. In most cases, you'll get in serious trouble if you just copy from your sources word-for-word. Also, be sure to cite each source as you use it, according to the formatting guidelines you were given. [18] X Research source

• Your commentary needs to be at least 1-2 sentences long. For a longer report, you may write more sentences for each piece of commentary.

• Avoid presenting any new information in the conclusion. You don’t want this to be a “Gotcha!” moment. Instead, it should be a strong summary of everything you’ve already told the reader.

Revising Your Report

• A good question to ask yourself is, “If I were someone reading this report for the first time, would I feel like I understood the topic after I finished reading?

Tip: If you have time before the deadline, set the report aside for a few days . Then, come back and read it again. This can help you catch errors you might otherwise have missed.

• Try reading the report to yourself out loud. Hearing the words can help you catch awkward language or run-on sentences you might not catch by reading it silently.

• This is a great trick to find spelling errors or grammatical mistakes that your eye would otherwise just scan over.

• Ask your helper questions like, “Do you understand what I am saying in my report?” “Is there anything you think I should take out or add?” And “Is there anything you would change?”

• If you have any questions about the assignment requirements, ask your instructor. It's important to know how they'll be grading your assignment.

Expert Q&A

You Might Also Like

• ↑ https://libguides.reading.ac.uk/reports/writing-up
• ↑ https://emory.libanswers.com/faq/44525
• ↑ https://opentextbc.ca/writingforsuccess/chapter/chapter-7-sources-choosing-the-right-ones/
• ↑ https://libguides.merrimack.edu/research_help/Sources
• ↑ https://www.wgtn.ac.nz/__data/assets/pdf_file/0010/1779625/VBS-Report-Writing-Guide-2017.pdf
• ↑ https://www.library.illinois.edu/hpnl/tutorials/primary-sources/
• ↑ https://libguides.scu.edu.au/harvard/secondary-sources
• ↑ https://learningcenter.unc.edu/tips-and-tools/taking-notes-while-reading/
• ↑ https://wts.indiana.edu/writing-guides/how-to-write-a-thesis-statement.html
• ↑ https://libguides.usc.edu/writingguide/outline
• ↑ https://ecampusontario.pressbooks.pub/engl250oer/chapter/10-4-table-of-contents/
• ↑ https://writingcenter.unc.edu/tips-and-tools/thesis-statements/
• ↑ https://www.yourdictionary.com/articles/report-writing-format
• ↑ https://www.monash.edu/rlo/assignment-samples/assignment-types/writing-an-essay/writing-body-paragraphs
• ↑ https://www.grammarly.com/blog/5-most-effective-methods-for-avoiding-plagiarism/
• ↑ https://wts.indiana.edu/writing-guides/using-evidence.html
• ↑ https://www.student.unsw.edu.au/writing-report
• ↑ https://writingcenter.unc.edu/tips-and-tools/revising-drafts/
• ↑ https://writing.wisc.edu/handbook/grammarpunct/proofreading/
• ↑ https://opentextbc.ca/writingforsuccess/chapter/chapter-12-peer-review-and-final-revisions/
• ↑ https://writingcenter.unc.edu/tips-and-tools/editing-and-proofreading/

About This Article

It can seem really hard to write a report, but it will be easier if you choose an original topic that you're passionate about. Once you've got your topic, do some research on it at the library and online, using reputable sources like encyclopedias, scholarly journals, and government websites. Use your research write a thesis statement that sums up the focus of your paper, then organize your notes into an outline that supports that thesis statement. Finally, expand that outline into paragraph form. Read on for tips from our Education co-author on how to format your report! Did this summary help you? Yes No

• Send fan mail to authors

Reader Success Stories

NIYONSENGA J.

Did this article help you?

Bella McKinnon

Mar 10, 2018

Manasseh M.

Mar 20, 2023

Featured Articles

Trending Articles

Watch Articles

• Terms of Use
• Privacy Policy
• Do Not Sell or Share My Info
• Not Selling Info

wikiHow Tech Help Pro:

Develop the tech skills you need for work and life

Report Writing: Format, Topics, and Examples

Learn the essentials of report writing with this comprehensive guide. Explore the proper format, find inspiring topics, and discover real-world examples to enhance your report writing skills.

What is Report Writing?

A Report Writing is a written account that helps us to know about an event, situation, or occurrence in detail that has already taken place.

Report Writing is a narrative of Events described in an impartial approach. Rules and Format of Report Writing are necessary to know for English report writing. Examples of Report Writing help us in doing this easily.

The Power of Effective Report Writing

Report writing is a skill that transcends industries and disciplines, playing a vital role in conveying information, analyzing data, and making informed decisions. 

Whether you are a student, a researcher, a business professional, or someone looking to improve your communication abilities, mastering the art of report writing is essential for success. 

This article will provide you with insights into the format, topics, and real-world examples of report writing to help you become a proficient report writer.

Understanding the Format of a Report

A well-structured report not only facilitates easy comprehension but also leaves a lasting impact on the reader. Understanding the proper format is the foundation of creating an effective report. In crafting a comprehensive and impactful report, one must carefully consider and include the following crucial elements. :

1. Title Page

The title page should include the report’s title, the name of the author or organization, the date of submission, and any relevant affiliations.

2. Abstract or Executive Summary

The abstract or executive summary is a concise overview of the report’s main points, providing the reader with a snapshot of the entire report’s content.

3. Table of Contents

The table of contents outlines the report’s structure, listing the headings and subheadings with corresponding page numbers.

4. Introduction

The introduction sets the stage for the report, providing context, stating the purpose, and highlighting the significance of the topic.

5. Methodology

In research-oriented reports, the methodology section explains the approach taken to gather data, conduct experiments, or perform studies.

6. Findings

The findings section presents the data collected or the results of the research in a clear and organized manner, often using tables, graphs, or charts.

7. Discussion

The discussion section interprets the findings, provides insights, and offers explanations for observed patterns or trends.

8. Conclusion

The conclusion summarizes the main points, draws conclusions based on the findings, and may include recommendations for future actions.

9. Recommendations

In reports with actionable outcomes, the recommendations section suggests specific steps or strategies based on the findings.

10. References

The references section lists all the sources cited in the report, ensuring proper acknowledgment of external work and adding credibility.

Writing Tips for an Effective Sample Report

Creating a compelling report requires not just proper structure but also excellent writing skills. Here are some valuable tips to enhance your report writing:

1. Know Your Audience

Understanding your target audience is crucial when writing a report. Tailor your language, tone, and content to suit the reader’s level of expertise and interest.

2. Use Clear and Concise Language

Keep your writing clear, straightforward, and to the point. Avoid jargon and unnecessary technical terms that may confuse readers.

3. Organize Information Logically

Present information in a logical sequence, ensuring that each section flows smoothly into the next. Use headings and subheadings to provide a clear structure.

4. Support Claims with Evidence

Back up your statements with credible evidence and data. This adds credibility to your report and strengthens your arguments.

5. Edit and Proofread Thoroughly

Always review your report for grammar, spelling, and punctuation errors. A well-edited report shows professionalism and attention to detail.

6. Seek Feedback

Before finalizing your report, seek feedback from colleagues or peers. Fresh perspectives can help identify areas of improvement.

Selecting Engaging Report Writing Topics

Choosing the right topic is essential for crafting a compelling report. Whether it’s for academic, business, or research purposes, an engaging topic will capture the reader’s interest and keep them invested in your report. Here are some inspiring report writing topics:

1. The Impact of Technology on Modern Workplace s

Explore how technology has transformed traditional workplaces, affecting productivity, communication, and employee satisfaction.

2. Environmental Sustainability in Urban Cities

Examine the efforts made by urban cities to promote environmental sustainability, including green initiatives and waste reduction strategies.

3. The Rise of E-Learning: A Comprehensive Analysis

Analyze the growth of e-learning platforms, their effectiveness in education, and their potential to revolutionize the traditional learning system.

4. Cybersecurity Threats and Mitigation Strategies for Businesses

Investigate the latest cybersecurity threats faced by businesses and outline effective strategies to safeguard sensitive data and prevent cyber attacks.

5. Mental Health in the Workplace: Strategies for Employee Well-Being

Discuss the importance of addressing mental health issues in the workplace and propose strategies to support employee well-being.

Real-World Examples of Impactful Reports

To gain a deeper understanding of report writing’s practical applications, let’s explore some real-world examples:

1. World Health Organization (WHO) – Global Health Report

The WHO publishes comprehensive reports on global health issues, providing data on disease outbreaks, vaccination rates, and healthcare access worldwide. These reports play a crucial role in shaping global health policies and initiatives.

2. McKinsey & Company – Industry Research Reports

Management consulting firm McKinsey & Company produces insightful industry research reports that analyze market trends, consumer behavior, and business strategies. These reports serve as valuable resources for executives and decision-makers.

3. Intergovernmental Panel on Climate Change (IPCC) – Climate Assessment Reports

The IPCC releases periodic reports on climate change, assessing its impacts, causes, and potential solutions. These reports are instrumental in guiding environmental policies and international climate agreements.

A Sample Report Writing Format on A Bank Robbery.

The following points will make it easy to write a report easily shown below.

( Heading) DARING BANK ROBBERY

( Who Reported ) By a Special Correspondent

Where, When, What: Kolkata, August 14 (Introduction): A daring (CART) robbery took place today at 3 p.m. at the United Bank of India, Gariahat Branch, Kolkata.

How, why, Casualty: According to the Branch Manager, three men armed with pistols overpowered the security staff and locked the gate from the inside. One of the miscreants (710) herded the customers and the staff into one corner of the bank and kept them silent at gunpoint. The other two miscreants snatched the keys from the Manager.

Condition: Then they unlocked the vault and bagged cash and jewelry worth Rs. 40 lacks. They came out of the bank hurling bombs, jumped into a black Maruti Van, and sped away.

Reaction & Measures Taken (Conclusion): The police arrived within half an hour. No one has been arrested yet. Investigations are on, as the Deputy Commissioner of Police told the media.

People may also like

Report writing types in english:.

Basically, Report writing in English is of  three types .

• General Report Writing:  These reports give an account of a person’s experience of an event or an incident.
• Newspaper Report Writing:  Newspaper reports are based on true incidents or accidents meant to express some information to the public.
• Business Report Writing:  Business reports are made on orders based on observation, investigation, and analysis.

General Report Writing Examples

Example 1: Business Report – Market Analysis

Title: Market Analysis for XYZ Company’s Product Expansion

Executive Summary: The market analysis report assesses the potential of XYZ Company to expand its product line into a new market segment.

Introduction: This report aims to investigate the feasibility and potential challenges associated with XYZ Company’s entry into the youth-oriented consumer electronics market.

Methodology: Data was collected through a combination of surveys, focus groups, and secondary research from reputable industry reports.

Findings: The youth-oriented consumer electronics market is growing rapidly, with an annual growth rate of 12% over the past three years.

XYZ Company’s brand recognition is relatively low among the target audience.

The price sensitivity of the target market is a significant factor to consider.

• Analysis: The findings suggest that while there is a lucrative opportunity for XYZ Company to enter the market, it will require a focused marketing campaign and competitive pricing strategies to overcome initial brand awareness challenges.
• Discussion: By leveraging social media and influencers, XYZ Company can effectively reach the target audience and build brand loyalty. Additionally, offering a competitive pricing model will attract price-conscious customers.
• Recommendations:
• Collaborate with popular influencers to gain credibility and reach a wider audience.

Offer attractive introductory pricing and discounts to entice price-sensitive customers.

Conclusion: Entering the youth-oriented consumer electronics market presents a promising opportunity for XYZ Company. By implementing the recommended strategies, the company can capitalize on this potential growth and expand its product line successfully.

Remember that the specific format and content of a report may vary based on the requirements set by your institution, organization, or supervisor. Always check for any specific guidelines before starting your report writing.

Write a newspaper report on the “Annual Prize Distribution Ceremony in your school” 

Annual Prize Distribution Ceremony in your school

By Staff Reporter

[City, Date]: The air was abuzz with excitement and anticipation as [Your School Name] hosted its grand Annual Prize Distribution Ceremony yesterday. The event, held in the school auditorium, was a momentous occasion that celebrated the academic excellence and achievements of the students.

Distinguished guests, parents, and faculty members graced the ceremony with their presence. The school principal, in his opening address, emphasized the significance of recognizing and applauding students’ efforts beyond academics.

The highlight of the event was the distribution of prizes to the meritorious students, acknowledging their outstanding performance in academics, sports, and extracurricular activities. The audience erupted with applause as the achievers walked up the stage to receive their awards.

The melodious music, vibrant dances, and thought-provoking skits captivated the audience.

The Annual Prize Distribution Ceremony concluded on a high note, leaving everyone inspired and motivated. It served as a testament to the school’s commitment to nurturing holistic development among its students.

[Your School Name] once again proved that it is not only a center of academic excellence but also a platform for nurturing well-rounded individuals.

By [Your Name]

Write a newspaper repot on “A terrible fire broke out in Kolkata”

Terrible fire breaks out in kolkata, causing extensive damage.

Kolkata, Date: A devastating fire broke out in a commercial area of Kolkata yesterday, causing widespread destruction and panic among residents and businesses. The incident occurred in the bustling market district, engulfing several multi-story buildings.

Eyewitnesses reported that the fire started in one of the shops due to an electrical short circuit and quickly spread to nearby establishments. Despite the immediate response from firefighters, the blaze proved challenging to control, as narrow streets hindered their access.

Local authorities and emergency services rushed to the scene, evacuating people from nearby buildings and providing medical assistance to those affected. Tragically, a few individuals sustained minor injuries in the process.

The fire caused extensive damage to properties, resulting in significant financial losses for business owners. The full extent of the damage is yet to be assessed.

Investigations into the incident are underway to determine the exact cause and potential safety lapses. As the city mourns the loss of properties and livelihoods, efforts are being made to extend relief and support to the affected residents.

1. Write a report for a newspaper about A Terrible Train Accident.

Odisha Train Accident / Coromandel Express Train Accident

Balasore, 3rd June 2023: At around 7 pm, 2nd June on Friday evening 10-12 coaches of the Shalimar-Chennai Coromandel Express derailed near Baleswar and fell on the opposite track. After some time, another train from Yeswanthpur to Howrah dashed into those derailed coaches resulting in the derailment of its 3-4 coaches. The train crash involving two passenger trains and a goods train in Odisha’s Balasore on Friday is said to be one of the deadliest rail accidents in India. More than 230 people have lost their lives in the accident and 900 have been injured. NDRF, ODRAF, and Fire Services are still working to cut the bogie and try to recover the living or the dead. Local people were seen helping the teams responsible for rescue and relief operations and they queued up to donate blood for the injured in Balasore. As a result, Local people became able to rescue 200-300 injured people A high-level committee has been declared to conduct an inquiry into the train accident. The Centre has announced an ex-gratia compensation of Rs 10 Lakh each to the kin of the deceased and Rs 2 Lakh to grievous and Rs 50,000 for minor injuries, Union Railways Minister Ashwini Vaishnav said.

2. Write a report for a newspaper about A Magic Show .

By Anik Dutta

On Friday, November 18:  our school authority invited a magician to surprise the students of the school with a magic show. The magic show was a gift to the students from the school’s authoritative body as the school won the award for Best Disciplined School in Kolkata for the year 2015. The magic show was organized on the school’s open-air stage. The show went on for 2 hours, from 12 to 2 pm. The first magic shown by the great magician was pulling out of a rabbit from his hat which was absolutely empty when he wore it. The spectators were pleasantly surprised. He showed exciting magic tricks one after the other and ended the show with a message to the awestruck students, ‘Practice maths well, and you can do magic too as it is nothing but a game of calculation’. The show was immensely appreciated by all.

3. Write a report for a newspaper about Health Issues of the people of your District .

Health Issues of the People of Your District

By Ravi Yogi

On 20 May 2021:  a health awareness campaign camp was organized in the Howrah district by the World Health Organisation. Some volunteers were chosen, who from then on, visit each house every month to remind people to get their children vaccinated. People now follow their instructions and keep their surroundings clean to avoid certain diseases. The volunteers distributed water purifiers at a cheap rate so that people could use them to get pure water. The mosquito-repellant sprays are used every month and mosquito nets are now used to keep mosquitoes away. If the volunteers arrange a blood donation camp every month it could help the people in need. Also, a free health checkup camp could be arranged for further health improvement of the people of the locality.

4. Write a report for a newspaper about the Annual sports Event of Your School .

Annual Sports Event of Your School

By Anwesha Das

The annual sports day of our school (St. Agnes H.S. School) was held on February 15 for the junior students at the school grounds. The event for the junior students started at 9:30 in the morning with a relay race. The next race they had was a tricycle race and the last one the junior students had was a treat to watch. The junior ones’ had to run wearing long gowns and they had to run the track without falling even once.

The juniors enjoyed the fun sporting events a lot, while the visitors’ race involving the parents remained the highlight of the day. At the end of the program Chief Guest Sourav Ganguly gave away the awards to the winners and the class teacher of each class distributed a box containing candies, a chocolate pastry, an orange, and two vanilla cream-filled wafer biscuits to every pupil of her class. The event turned out to be a joyful one with a smile on everyone’s face.

Newspaper Report Writing : Format, Topics, Examples

5. write a newspaper report on the first downpour of the season ..

FIRST DOWNPOUR OF THE SEASON

Kolkata, June 13:  Today Kolkata experienced its first downpour during the season. The showers were brought about by a deep depression over the Gangetic West Bengal. There was incessant (WESO) rainfall accompanied by thunder and lightning. In Kolkata, it rained throughout the day with occasional breaks. The weather office at Alipore has recorded a rainfall of 20 cm. Many low-lying areas went underwater. Some of the major roads were waterlogged for several hours. There were traffic jams on many roads. The hand-pulled rickshaws had stopped. Train and air services were disrupted. There were cable faults in many parts of the city. Two persons were electrocuted. But they have not yet been identified, said the police officials.

6. As a Reporter for an English daily, write a report about A violent cyclonic storm .

A VIOLENT CYCLONIC STORM

By a Special Correspondent

Katak, August 12:  A violent cyclonic storm ravaged the coastal areas of Odisha today. The cyclone started at about 6.45 p.m. It was said to have rushed at a speed of 80 km per hour. The worst-affected areas include Puri, Baleswar, and Paradip. The cyclone raised the sea to an alarming height. The high tidal waves submerged the low-lying coastal areas. It caused incalculable damage to life and property. More than 10,000 people were rendered homeless. Train services were totally disrupted. The State Government sent its rescue team along with central paramilitary forces to tackle the situation. A sum of Rs. 3 crores has been sanctioned for the relief and rehabilitation of the cyclone-hit people.

7. Write a report for a newspaper about A Serious Road Accident

A Serious Road Accident

Kolkata, January 18:  As many as 20 persons including two women and a child were injured in an accident at about 8 pm, on M, G, Road yesterday. The accident took place when a speeding minibus, in a bid to overtake a private bus, skidded off the road. The vehicle carrying 45 passengers went straight into a shopping mall, after breaking the roadside railing, Persons inside the mall and the bus suffered serious injuries Local people started the rescue operation. The injured were taken to the nearest hospital. Locals got agitated and blocked the road causing the suspension of traffic for more than 3 hours. However, the police came and brought the situation under control.

8. Write a report within 100 words for an English daily about Cyclone hitting Coastal West Bengal .

Cyclone hits Coastal West Bengal

-By a Staff Reporter

Kolkata, June 12, 2013:  A severe cyclone with a speed of 80 km. per hour hit the coastal areas of West Bengal yesterday evening at about 6-45 p.m. Caused by a deep depression in the Bay of Bengal, the cyclone ripped through the state resulting in huge damage to life and property. 60 persons have died and thousands have been rendered homeless. Train services have been disrupted leaving a number of people stranded. The state government has taken immediate steps to provide relief to the victims. More than 5000 people have been evacuated to temporary relief shelters. The Chief Minister has reviewed the situation and assured the people of all help.

9. Write a newspaper report on a road accident within 100 words .

BRAKE FAILURE BUS COLLIDES WITH A TRUCK

By a Staff Reporter

Kolkata, October 1, 2015:  Yesterday at around 10:30 am an accident took place at Sinthi More when an Esplanade bound bus, of route no 78/1, suddenly collided with a truck. The report says the brake failure of the bus was the cause of this mishap. Five passengers were injured including a child and a woman. According to passengers, the ill-fated bus was moving at a great speed. Near Sinthi More the driver lost control and banged behind a truck. Local people rushed in, and took the injured to the nearest hospital where they were released after first aid. Traffic got disrupted. Cops reached the spot quickly, intervened, and normalcy was restored within an hour.

10. Write a report on a Railway accident.

A MAN DIED IN A RAILWAY ACCIDENT

By Kishore Ganguli

Kolkata, April 25:  A man died after he had been hit by a Sealdah bound train close to Barrackpore station around 5.40 am today when the victim was returning home from a regular morning walk. According to an eyewitness, the man was trying to cross the tracks, got confused, and ended up on the track on which the train was coming on. Being hit on his head, he was hospitalized immediately. But the doctors declared him dead. The locals made a blockade on the railway tracks. The police came, dispersed the irate mob and the train service was restored. The railway authorities announced an exgratia payment of Rs 2 lakh to the next of kin of the deceased. The situation is tense till now.

FAQs about Report Writing

Q: what is the ideal length for a report.

Reports can vary in length depending on their purpose and complexity. However, a concise report of 10-20 pages is often preferred to keep the reader engaged.

Q: Can I use bullet points in my report?

Yes, using bullet points can enhance readability and make key information stand out. However, use them sparingly and only when appropriate.

Q: Should I include visuals in my report?

Yes, incorporating relevant visuals like graphs, charts, and images can make complex data easier to understand.

Q: Can I include my opinion in the report?

While reports should be objective and fact-based, there might be instances where your expert opinion is valuable. If so, clearly distinguish between facts and opinions.

Q: How can I make my executive summary compelling?

The executive summary should be concise yet informative. Highlight the most important findings and recommendations to pique the reader’s interest.

Q: Is it necessary to follow a specific report writing style?

Different organizations or fields may have their preferred report writing style. Always follow the guidelines provided by your institution or industry standards.

Q: What is the main purpose of a report?

A: The main purpose of a report is to present information, findings, and recommendations in a structured and organized manner.

A: Yes, bullet points can help present information concisely and improve readability.

Q: How long should an executive summary be?

A: An executive summary should be concise, typically ranging from one to two pages.

Q: Is it necessary to include visuals in a report?

A: Including visuals such as charts, graphs, and images can enhance the reader’s understanding of complex data.

Q: What are some common mistakes to avoid in report writing?

A: Common mistakes to avoid include using overly technical language, neglecting to cite sources properly, and lacking a clear structure.

Q: How can I make my report more engaging?

A: To make your report engaging, use real-life examples, incorporate visuals, and use a conversational tone when appropriate.

👀 Turn any prompt into captivating visuals in seconds with our AI-powered design generator ✨ Try Piktochart AI!

• Piktochart Visual
• Video Editor
• AI Design Generator
• Infographic Maker
• Banner Maker
• Brochure Maker
• Diagram Maker
• Flowchart Maker
• Flyer Maker
• Graph Maker
• Invitation Maker
• Pitch Deck Creator
• Poster Maker
• Presentation Maker
• Report Maker
• Resume Maker
• Social Media Graphic Maker
• Timeline Maker
• Venn Diagram Maker
• Screen Recorder
• Social Media Video Maker
• Video Cropper
• Video to Text Converter
• Video Views Calculator
• AI Brochure Maker
• AI Document Generator
• AI Flyer Generator
• AI Infographic
• AI Instagram Post Generator
• AI Newsletter Generator
• AI Report Generator
• AI Timeline Generator
• For Communications
• For Education
• For eLearning
• For Financial Services
• For Healthcare
• For Human Resources
• For Marketing
• For Nonprofits
• Brochure Templates
• Flyer Templates
• Infographic Templates
• Newsletter Templates
• Presentation Templates
• Resume Templates
• Business Infographics
• Business Proposals
• Education Templates
• Health Posters
• HR Templates
• Sales Presentations
• Community Template
• Explore all free templates on Piktochart
• Course: What is Visual Storytelling?
• The Business Storyteller Podcast
• User Stories
• Video Tutorials
• Need help? Check out our Help Center
• Earn money as a Piktochart Affiliate Partner
• Compare prices and features across Free, Pro, and Enterprise plans.
• For professionals and small teams looking for better brand management.
• For organizations seeking enterprise-grade onboarding, support, and SSO.
• Discounted plan for students, teachers, and education staff.
• Great causes deserve great pricing. Registered nonprofits pay less.

How to Write a Report (2023 Guide & Free Templates)

You have a report due in a few days, but you’re still procrastinating like a pro.

Sounds familiar?

If you’ve been staring at a blank page, wondering how to write a report the best way possible, you’re not alone. For many, writing a report, especially for the first time, can feel like rolling a giant boulder uphill.

The good news is that from a first draft to creating reports that people love to read is a skill you can develop and polish over time.

Whether you’re a student, a professional, or someone who wants to up their report-writing game, keep reading for a 2023 guide and step-by-step instructions on how to write a report. Plus, learn about the basic report format.

You’ll also get access to report templates that you can edit and customize immediately and learn about a tool to make reports online (no need to download software!). You can also jump right into customizing templates by creating a free account .

What is report writing?

Report writing is a way of communicating information, data, insight, or analysis. It’s an essential skill that will come in handy in various settings, from academic research or diving into historical events to business meetings.

But creating a report can be a bit intimidating at first.

In its simplest form, report writing starts with researching and gathering all the information, analyzing your findings, and presenting it in a way that’s easy for your audience to understand.

Sounds easy enough, right? 

Well, there’s a bit more to it than that. We’ll guide you through every step of the process to write an entire report from a rough draft and data in the next section. 

But first, let’s get to know the different types of reports.

Types of reports

Reports come in all shapes and sizes, and the type of report you write will depend on your specific goals and audience. Each type of report has its unique purpose, format, and style.

The most common types of reports are: 

• Academic report – These include school reports, book reports, thesis reports, or analytical reports between two opposing ideas.
• Business report – Business reports range from annual reports to SWOT analyses . The goal of business reports is to communicate ideas, information, or insights in a business setting.
• Research report –  Research reports are often more scientific or methodological in nature. They can take the form of case studies or research papers. 

Learn more : 20 Types of Reports and When to Use Them (Plus Templates)

How to write a report without feeling overwhelmed

Breaking down the report writing process into three stages can make it much more manageable for you, especially if it’s your first time to create one. 

These three stages are: 

• Pre-writing stage
• Writing stage
• Post-writing stage

Let’s take a look at the steps for each stage and how to write a good report in 2023 that you can be proud of.

Stage 1: Pre-writing 

The pre-writing stage is all about preparation. Take some time to gather your thoughts and organize your main idea. Write a summary first.

Here are important steps to help you deal with the overwhelm of creating an insightful report. 

Understand the purpose of your report

Knowing your purpose will help you focus and stay on track throughout the process. Dig into the why of your report through these questions:

• Who is your intended reader? Are you familiar with your audience’s language and how they think?
• What are you trying to achieve with your report? Are you trying to inform, persuade, or recommend a course of action to the reader? 

Research your topic

It’s time to gather as much information as you can about your topic. This might involve reading books, articles, and other reports. You might also need to conduct interviews with subject matter experts.

Pro tip on how to write a report : Pick reputable sources like research papers, recently-published books, and case studies by trustworthy authors. 

Make a report outline

An outline is a roadmap for your report. It covers your title, introduction, thesis statement, main points, and conclusion. Organizing your thoughts this way will help you keep focus and ensure you cover all the necessary information.

While you can create a report without creating an outline, you could write a better report with an outline. An outline helps you organize your facts and important points on paper. 

Stage 2: Writing

Once you have completed the pre-writing stage, it’s time to write your report. 

Follow the proper report writing format

You will feel a lot of resistance at this point because this is where most of the tedious work of report writing happens. However, the process can be a breeze if you follow a proper structure and report writing format.

The structure of your report can vary depending on the type of report you’re creating, but the report writing format below can serve as a guide for anyone.

• Title page. This is the first page of your report and should include the report’s title, the author’s name, the date of presentation or submission, and any other relevant information, such as your name or the organization’s name.
• Table of Contents (TOC ). This section contains subsections of your report and their corresponding page numbering.  A well-written TOC will help readers navigate your report easily and find the information they need.
• Brief summary . This part provides an overview of the report’s particular purpose, subject, methodology, key findings, and recommendations. This section is often called the executive summary in corporate reports.
• Introduction . The introduction should provide background information about the topic and explain why the report was written. It should also state the aims and objectives of your report and give an overview of the methodology used to gather and analyze the data. Make sure you include a powerful topic sentence.
• Main body. The main body of the report should be divided into subsections, each dealing with a specific aspect of the topic. These sections should be clearly labeled and organized in a logical order. In most reports, this is also the part where you explain and present your findings, analysis, and recommendations.
• Conclusion. Summarize the main points of your report and provide a final summary, thought, or suggestions. Review your thesis statement. The conclusion also includes any limitations of the study and areas for further research or future action.
• References . This section should include a list of all the sources cited in the report, like books, journal articles, websites, and any other sources used to gather information on your subject.
• Appendices . In the appendices section, you should include any additional information relevant to the report but not in the article’s main body. This might consist of raw data, event details, graphs, charts, or tables.

With all these key report elements, your readers can look forward to an informative, well-organized, and easy-to-read report.

Pro tips: Remember to use clear and concise language in your essay. It is also required to follow a specific type of formatting set by your organization or instructor.

Plus, use the active voice when you can because it helps improve clarity. To write a report essay in a passive voice makes it sound less concise.

Reports should usually be written in the third person.

Edit and proofread the article

Once you have completed your first essay draft, take some time to edit and proofread your work. Look for spelling mistakes and grammar errors, as well as any areas where the flow of your article could be improved. Review your topic sentence.

If hiring a professional editor isn’t possible, have a colleague or someone else read your rough draft and provide feedback. You can also use tools like Grammarly and the Hemingway App . 

Stage 3: Post-writing

You’re almost there! This stage is about finalizing your report and ensuring it is ready to be shared. 

Format your report

Ensure your report is formatted correctly, with clear and easy-to-read fonts, headings, and subheadings.

Incorporate visuals

Adding visuals to your report article is another great way to help your audience understand complex information more easily.

From charts to illustrations, the right visual can help highlight and explain key points, events, trends, and patterns in your data, making it easier for the reader to interpret the information.

Want to check out more templates? Get access to the template gallery today .

However, it’s important to use visuals sparingly and ensure they are relevant and effectively support the texts. You will learn more about effectively incorporating visuals into your report as you scroll down below to the next sections. 

Share your report

Once your report is complete, share it with your audience. This might involve submitting it to your boss, presenting it to a group, or sharing it online.

A final note for this section: Remember to take your time, stay organized, and most importantly, have fun! Writing a report can be a rewarding experience, especially if you get positive feedback when you present.

How to add visuals to your report

Adding visuals to your report is more than just putting a graph or chart for every piece of information.

There are no hard and fast rules but use the pointers below as guidelines:

• Each visual in your report should have a purpose. Don’t just add a pie chart or bar graph for the sake of adding one. Your visual of choice should offer clarity to readers that’s impossible to achieve with words alone. Piktochart’s report maker lets you search for free stock images and illustrations to add to any page with drag and drop.
• Add captions, legends, or arrows to your visuals when possible. For more technical reports, graphics are either Tables or Figures. Number them in order of appearance (Figure 1, Figure 2, Table 1, etc.) and give each a descriptive title.
• Place the visual close to the relevant text on the page.
• Document the source of the visual, citing it in both the caption and references section if necessary.
• Make the graphic stand out with colors, borders, boxes, spacing, and frames.

Learn more : How to Improve Your Data Visualization Design in 6 Steps 

Write reports like a pro with Piktochart’s easy-to-edit report templates

Creating reports from scratch can be time-consuming. The great news is you don’t have to make reports from scratch like how it used to be in the 90s and early 2000s. Organizations of all shapes and sizes now understand that you can also create the perfect report with the help of templates.

For example, Piktochart offers a variety of fully customizable templates, allowing you to easily add your branding, colors, and text within the online editor. You can visualize your thesis statement and first draft in less than an hour. It’s also possible to start writing directly in the tool, adding graphics page by page.

These templates range from reports for school presentations to sales reports. By editing them, you can create professional-looking reports without the hassle of formatting and design.

Here are some examples of Piktochart’s professionally-designed templates. If you can’t pick one that matches your report writing format and needs, create a free Piktochart account to get access to more templates. 

Survey report template 

This survey report template includes clear visualizations, making your report findings easier to understand. From customer surveys to employee satisfaction reports, this template is quite versatile. 

Research report template 

This research report template is perfect for anyone looking to create a thorough and professional research report. The template includes all the necessary sections to help you easily organize your research and present your findings in a concise document.

Corporate report template 

Looking for a corporate report template example with an editable table of contents and foreword? This template is the perfect fit!

Whether you’re presenting to investors or sharing information with your team, this corporate report template will help you create a polished and informative executive summary for any corporate organization.

Case study report template

Whether you’re conducting a business case study or an academic case study, this case study report template can help you earn your readers’ trust. This template is specifically designed with fashion as its main theme, but you can edit the photos and details to make it more on-brand with your niche.

Marketing report template

Use this template to create comprehensive marketing reports. The template includes editable sections for social media, data from search engines, email marketing, and paid ads. 

Financial report template 

With this customizable finance report template, you don’t need to make a financial report from scratch. Once you’ve written your content, save your report in PDF or PNG formats.

Annual report template 

This annual report template is the right template for creating a professional and informative executive summary of your organization’s performance over the past year. This template was designed for HR annual reports, but you can also repurpose it for other types of yearly reports. 

See more report templates by creating a free Piktochart account . 

Quick checklist for better report writing

Before you submit or present your report, use the quick checklist below to help ensure that your report is well-structured, accurate, clear, and properly cited. Most of all, you must ensure that your report meets your audience’s expectations and has all the information and details they need. 

Purpose and audience

• Does the report address its purpose and meet the needs of the intended audience?

Structure and organization

• Is the material appropriately arranged in sections?
• Have irrelevant details been removed?

Accuracy and analysis

• Has all the material been checked for accuracy?
• Are graphs and tables clearly labeled? Check the page numbers too.
• Is the data in graphs or tables analyzed and explained in words?
• Does the discussion or conclusion show how the results relate to the objectives mentioned in the introduction?
• Have the results been compared with existing research from the literature survey?

Writing style and clarity

• Is the report written in a tone that’s indicated in the brand style guide (for corporate reports)? Does it avoid colloquialisms or contractions? 
• Does it follow the organization’s specific guidelines for writing style? 
• Is it jargon-free and clearly written? Have you translated technical terms into simpler words?
• Use the active voice when you can because it helps improve clarity. A written report in a passive voice may make it sound less concise. 

Acknowledgment and citation

• Have all ideas and event data taken from or inspired by someone else’s work been acknowledged with a reference?
• Have all illustrations and figures taken from someone else’s work been cited correctly?

Proofreading

• Has the report been carefully proofread for typos, spelling errors, and grammatical mistakes?

Make engaging and effective reports quickly with Piktochart

Writing a report is a must-have skill for anyone looking to communicate more effectively in their personal and professional lives. 

With the steps we’ve provided in this guide, anyone can learn how to write a report that is informative, engaging, and comprehensive.

Plus, the free templates we highlighted are valuable for individuals looking to create reports quickly and efficiently. They can also be used to transform a longer report filled with texts into something more engaging and easy to digest.

Sign up for a free Piktochart account today, and look forward to writing reports with its library of modern, customizable report templates. 

Piktochart offers professionally designed templates for all your visual communication needs. It is your one-stop shop for presentations , posters , logos , email signatures , infographics , and more. Customize all templates according to your brand assets in seconds. Get started for free today.

Other Posts

10 Best Sales Report Templates for Tracking Revenue, KPIs & Growth

10 Types of HR Reports (With Templates and Examples)

7 Captivating Report Design Ideas And Tips (With Templates and Examples)

• WRITING SKILLS
• Business Writing

How to Write a Report

Search SkillsYouNeed:

Writing Skills:

• A - Z List of Writing Skills

The Essentials of Writing

• Common Mistakes in Writing
• Improving Your Grammar
• Active and Passive Voice
• Using Plain English
• Writing in UK and US English
• Clarity in Writing
• Writing Concisely
• Coherence in Writing
• The Importance of Structure
• Know Your Audience
• Know Your Medium
• Business Writing Tips
• How to Write a To-Do List
• How to Write a Business Case
• How to Write a Press Release
• Writing a Marketing Strategy
• Writing Marketing Copy
• Copywriting
• How to Write an Executive Summary
• Taking Minutes and the Role of the Secretary
• How to Write a Letter
• Writing Effective Emails
• Good Email Etiquette
• Write Emails that Convince, Influence and Persuade
• Storytelling in Business
• Using LinkedIn Effectively

Subscribe to our FREE newsletter and start improving your life in just 5 minutes a day.

You'll get our 5 free 'One Minute Life Skills' and our weekly newsletter.

We'll never share your email address and you can unsubscribe at any time.

Some academic assignments ask for a ‘report’, rather than an essay, and students are often confused about what that really means.

Likewise, in business, confronted with a request for a ‘report’ to a senior manager, many people struggle to know what to write.

Confusion often arises about the writing style, what to include, the language to use, the length of the document and other factors.

This page aims to disentangle some of these elements, and provide you with some advice designed to help you to write a good report.

What is a Report?

In academia there is some overlap between reports and essays, and the two words are sometimes used interchangeably, but reports are more likely to be needed for business, scientific and technical subjects, and in the workplace.

Whereas an essay presents arguments and reasoning, a report concentrates on facts.

Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets outs and analyses a situation or problem, often making recommendations for future action. It is a factual paper, and needs to be clear and well-structured.

Requirements for the precise form and content of a report will vary between organisation and departments and in study between courses, from tutor to tutor, as well as between subjects, so it’s worth finding out if there are any specific guidelines before you start.

Reports may contain some or all of the following elements:

• A description of a sequence of events or a situation;
• Some interpretation of the significance of these events or situation, whether solely your own analysis or informed by the views of others, always carefully referenced of course (see our page on Academic Referencing for more information);
• An evaluation of the facts or the results of your research;
• Discussion of the likely outcomes of future courses of action;
• Your recommendations as to a course of action; and
• Conclusions.

Not all of these elements will be essential in every report.

If you’re writing a report in the workplace, check whether there are any standard guidelines or structure that you need to use.

For example, in the UK many government departments have outline structures for reports to ministers that must be followed exactly.

Sections and Numbering

A report is designed to lead people through the information in a structured way, but also to enable them to find the information that they want quickly and easily.

Reports usually, therefore, have numbered sections and subsections, and a clear and full contents page listing each heading. It follows that page numbering is important.

Modern word processors have features to add tables of contents (ToC) and page numbers as well as styled headings; you should take advantage of these as they update automatically as you edit your report, moving, adding or deleting sections.

Report Writing

Getting started: prior preparation and planning.

The structure of a report is very important to lead the reader through your thinking to a course of action and/or decision. It’s worth taking a bit of time to plan it out beforehand.

Step 1: Know your brief

You will usually receive a clear brief for a report, including what you are studying and for whom the report should be prepared.

First of all, consider your brief very carefully and make sure that you are clear who the report is for (if you're a student then not just your tutor, but who it is supposed to be written for), and why you are writing it, as well as what you want the reader to do at the end of reading: make a decision or agree a recommendation, perhaps.

Step 2: Keep your brief in mind at all times

During your planning and writing, make sure that you keep your brief in mind: who are you writing for, and why are you writing?

All your thinking needs to be focused on that, which may require you to be ruthless in your reading and thinking. Anything irrelevant should be discarded.

As you read and research, try to organise your work into sections by theme, a bit like writing a Literature Review .

Make sure that you keep track of your references, especially for academic work. Although referencing is perhaps less important in the workplace, it’s also important that you can substantiate any assertions that you make so it’s helpful to keep track of your sources of information.

The Structure of a Report

Like the precise content, requirements for structure vary, so do check what’s set out in any guidance.

However, as a rough guide, you should plan to include at the very least an executive summary, introduction, the main body of your report, and a section containing your conclusions and any recommendations.

Executive Summary

The executive summary or abstract , for a scientific report, is a brief summary of the contents. It’s worth writing this last, when you know the key points to draw out. It should be no more than half a page to a page in length.

Remember the executive summary is designed to give busy 'executives' a quick summary of the contents of the report.

Introduction

The introduction sets out what you plan to say and provides a brief summary of the problem under discussion. It should also touch briefly on your conclusions.

Report Main Body

The main body of the report should be carefully structured in a way that leads the reader through the issue.

You should split it into sections using numbered sub-headings relating to themes or areas for consideration. For each theme, you should aim to set out clearly and concisely the main issue under discussion and any areas of difficulty or disagreement. It may also include experimental results. All the information that you present should be related back to the brief and the precise subject under discussion.

If it’s not relevant, leave it out.

Conclusions and Recommendations

The conclusion sets out what inferences you draw from the information, including any experimental results. It may include recommendations, or these may be included in a separate section.

Recommendations suggest how you think the situation could be improved, and should be specific, achievable and measurable. If your recommendations have financial implications, you should set these out clearly, with estimated costs if possible.

A Word on Writing Style

When writing a report, your aim should be to be absolutely clear. Above all, it should be easy to read and understand, even to someone with little knowledge of the subject area.

You should therefore aim for crisp, precise text, using plain English, and shorter words rather than longer, with short sentences.

You should also avoid jargon. If you have to use specialist language, you should explain each word as you use it. If you find that you’ve had to explain more than about five words, you’re probably using too much jargon, and need to replace some of it with simpler words.

Consider your audience. If the report is designed to be written for a particular person, check whether you should be writing it to ‘you’ or perhaps in the third person to a job role: ‘The Chief Executive may like to consider…’, or ‘The minister is recommended to agree…’, for example.

A Final Warning

As with any academic assignment or formal piece of writing, your work will benefit from being read over again and edited ruthlessly for sense and style.

Pay particular attention to whether all the information that you have included is relevant. Also remember to check tenses, which person you have written in, grammar and spelling. It’s also worth one last check against any requirements on structure.

For an academic assignment, make sure that you have referenced fully and correctly. As always, check that you have not inadvertently or deliberately plagiarised or copied anything without acknowledging it.

Finally, ask yourself:

“Does my report fulfil its purpose?”

Only if the answer is a resounding ‘yes’ should you send it off to its intended recipient.

Continue to: How to Write a Business Case Planning an Essay

See also: Business Writing Tips Study Skills Writing a Dissertation or Thesis

10 Tips for Perfect Report Writing

Report writing is an essential skill for many jobs and educational courses. This page shows you correct report writing formats, and gives you 10 top tips to help you write a report.

Report Writing – An Introduction

You might have to write a report at university (an academic report) or as part of your job (a business or technical report).

There are also different reasons for report writing: to present information (such as a lab report or financial report); to present research findings; or to analyse a problem and then recommend a particular action or strategy.

A report can be long or short, formal or informal. The style and vocabulary choice will depend on who is going to read your report, and their level of understanding or expertise.

Reports should be clear and concise, with the information presented logically in sections, with headings and (if necessary) sub-headings.

Report Writing Formats

Reports don’t always follow the same formats or include all the possible, different sections. If you’re unsure about the correct report writing format to use, check with your tutor (at university) or find out the preferred layout that your company uses.

Research report

In it you’ll address a particular situation (saying why it’s worthy of research and referencing other studies on the subject); describe your research methods and evaluate the results of your research; then finally make conclusions or recommendations.

What are the report sections?

Title page – the title of your report, your name, the date, academic information (your course and tutor’s name).

Acknowledgements – if you’ve received help (ie from experts, academics, libraries).

Terms of reference (optional) This gives the scope and limitations of your report – your objective in writing and who it’s for.

Summary / Abstract – in brief, the most important points of your report: your objectives (if you don’t include a terms of reference section), main findings, conclusions and recommendations.

Table of Contents All the sections and sub-sections of your report with page references, plus a list of diagrams or illustrations and appendices.

Introduction Why you’re researching the topic, the background and goals of your research, your research methods, plus your conclusion in brief.

Methods / Methodology / Procedure (optional – if not included in the introduction) How you carried out your research, techniques, equipment or procedures you used.

Main body / Discussion (the longest part of your report) Contains an analysis and interpretation of your findings (often linked to current theory or previous research) divided into headings and sub-headings for clarity. You can also include visual information, such as diagrams, illustrations, charts, etc.

Results (can also go before the main body of the report) The findings of your research (also presented in tables, etc) but without any discussion or interpretation of them.

Conclusion What you can say about the results – your deductions, and the most important findings from your research.

Recommendations (can also be part of the conclusion section) Number these if you have more than one.

Appendices Extra information which is too long for the main body of your report, such as tables, questionnaires, etc.

References All the sources you refer to in your report.

Bibliography (optional) Books, journals, etc which you read or used during your research.

Glossary (optional) Technical or jargon words which your reader might not understand.

Business report

Or you might just need to write a shorter, information-type report.

Title page The report title, your name, the date, the name of the person commissioning the report, the objective of the report.

Management / Executive Summary You can give this to people instead of the whole report. It’s often less than one page and contains the main information – the summary, conclusions and recommendations.

Table of Contents For longer reports, including sections and page references.

Introduction The background of the report, what is included, methods and procedures for getting the information, acknowledgements of help.

Main Body / Discussion This is the longest part of your report, including all the details organised into headings and sub-headings. For example, a description of the current situation / problems.

Summary and Conclusions (can also go before the main body) Summarise the reason for your report, and your conclusions, such as the potential solutions to a problem.

Recommendations (can also go before the main body) Identify your preferred course of action. Number your recommendations if you have more than one.

Appendices Any extra information, such as illustrations, questionnaires used in preparing the report, or a bibliography.

References (optional)

For shorter reports, or information-type reports (such as financial reports or sales reports) the report sections may be:

Title Introduction Main Body / Discussion Recommendations (optional)

10 Report Writing Tips

These report writing tips will save you time and make sure that what you write is relevant. There are five writing tips followed by five language tips.

1. Write your executive summary and table of contents at the end

This means that the section headings and page numbers will be consistent. The executive summary is much easier to write if you have already written the rest.

2. Focus on the objective

Make sure you understand the purpose of your report and who you’re writing it for. If you’re writing a report as part of your university course, read the brief carefully and refer back to it so that everything you write and include is relevant.

If you’re writing a business report, write an objective statement first. This helps you decide what’s going to be relevant and important for the reader. You can use the objective as the title of the report, or put it in the introduction. For example:

[su_quote]To identify new market segments and analyse the competition[/su_quote] [su_quote]To evaluate current HR policies and present new recruitment methods[/su_quote] [su_quote]To examine our R&D strategy and suggest new product development ideas[/su_quote]

3. Plan before you start writing

Gather all your research and relevant information. You might need to interview people, do some background reading or carry out experiments.

Decide on a structure for your report. How are you going to organise the information you have into sections? How can you divide these sections into headings and sub-headings?

Plan your structure by writing all your points on a piece of paper, then grouping these ideas into sections and headings. Alternatively, try a “mind map”. Write a subject word in a box, and then write ideas around this subject word, drawing lines to connect them to the subject word. Doing this can help you see where information is related and where it can be grouped.

Make sure you keep a note of all your references so you can write the references section afterwards. As you plan out the structure of your report, think about how it’s linked to the objective of your report. What conclusions or recommendations can you make? Is there anything unusual that you might need to explain?

4. Use a clear layout

Make your report look more readable and inviting. Here are some ways to help you do this:

Use headings and sub-headings to break up the text. Remember to number these consistently. Here are two alternatives:

Section 1 Sub-section 1(a), 1(b) Sub-sub-section 1 (a) (i), 1 (a) (ii); 1 (b) (i), 1 (b), (ii) Or: Section 1 Sub-section 1.1, 1.2 Sub-sub-section 1.1.1, 1.1.2; 1.2.1, 1.2.2

Include adequate spacing and margins to make the text look less dense

Write well-structured paragraphs. Paragraphs shouldn’t be more than five sentences long. For example, your first sentence is the topic sentence – the main idea of the paragraph. The second to fourth sentences expand on this idea, giving supporting or additional information, commenting on the points raised, or referring to other data. The final sentence concludes the ideas presented, or leads on to the following paragraph.

5. Edit and proof read!

Here’s a check list of what you should ask yourself before submitting your report:

– Is it free of grammatical mistakes, concise and easy to read? – Do the sections follow on logically from each other? – Is each point supported with evidence or data? – Are the conclusions and recommendations persuasive? – Are all the sources correctly referenced?

And finally – have you kept to the report objective or brief?

Report Writing – Language Tips

Aim to write clearly and concisely. Here are five ways to help you do this:

6. Keep sentences short and simple

Include only one main idea in each sentence, with extra information in following sentences, introduced by a appropriate linking word (see below). Avoid writing long sentences with lots of sub-clauses which will make it difficult for your reader to follow you. Aim for sentences which are no longer than 15-20 words.

7. Use linking words

Words and phrases like “Therefore”, “However”, “For this reason”, etc help your reader follow your ideas. For a complete list of linking words (and examples of their use) check out our page on linking words .

8. Use everyday English

Explain jargon or technical language (if you’re writing for a non-technical audience) and include these terms in a glossary.

9. Avoid passive forms where possible

Scientific and technical reports often include passive forms instead of subject pronouns like “I” and “you”, but for business reports you can write more simply and directly.

To make your business report sound more objective, you can use the “third person”. For example, “This report outlines the advantages and disadvantages of company pension schemes.” Other verbs you can use in the “third person” are:

analyze (analyse BrE) “This section analyzes the differences between the two markets.”

describe “This report describes the procedures commonly used in assessing insurance claims.”

discuss “This report discusses the implications of the new building regulations.”

examine “This report examines the impact of natural disasters on our production facilities.”

explain “This section explains the decisions to suspend investment in Europe.”

identify “This report identifies the advantages and disadvantages of relocating our head office.”

illustrate “This report illustrates the main difficulties in opening new branches in Asia.”

outline “This section outlines our R&D priorities.”

review “This report reviews our franchising operations.”

summarize (summarise BrE) “This report summarizes the main points raised at the Shareholders Meeting.”

10. Keep an eye on punctuation

Correct punctuation helps your reader move more easily through your report. If you’re not sure on when to use commas or semi-colons (for example), check out our punctuation guide .

For more help with writing skills, take a look at Business Writing Essentials: How to Write Letters, Reports and Emails .

• Word Counter
• Character Counter
• Scrabble Word Finder
• Pomodoro Timer

How to Write a Perfect Report: A Step-by-Step Guide

Writing a perfect report can seem daunting, whether you’re a student, a professional, or just someone trying to organize information effectively. But fear not! With a structured approach and some insider tips, you can master the art of report writing. In this article, we’ll guide you through the process of crafting a report that not only conveys your message clearly but also engages your reader from start to finish.

Understanding the Basics of Report Writing

What makes a good report.

Before diving into the specifics, let’s address a fundamental question: What makes a good report? A well-written report is clear, concise, and informative. It presents facts and analysis in an organized manner, making it easy for the reader to understand the main points. Importantly, a good report also engages the reader – it’s not just a collection of data but a structured narrative that guides the reader through the information. This level of quality is often found in professional Edubirdie report writing service , which employs skilled writers adept at crafting reports that meet these high standards. With their expertise, a report transforms from a mere document into an insightful, well-structured narrative, showcasing the value of professional assistance in report writing.

The Importance of Planning

The first step in writing an effective report is planning. You need to understand your audience and purpose. Who are you writing for, and what do they need to know? Tailoring your report to your audience’s needs is crucial for its effectiveness.

Image from Freepik

Step-by-Step Guide to Writing a Report

Step 1: define your purpose and audience.

Ask yourself, why are you writing this report? What do you hope to achieve? Understanding your objective will help you stay focused and relevant. Similarly, consider your audience. Are they experts in the field, or are they laypersons? This will determine the level of detail and complexity in your report.

Step 2: Conduct Thorough Research

Gather all the information and data relevant to your topic. Ensure your sources are credible and up-to-date. Remember, the quality of your report is directly linked to the quality of your research.

Step 3: Organize Your Information

Now that you have your data, how should you present it? Organizing your information in a logical flow is key. Start with an outline, grouping related information. This will form the backbone of your report.

Step 4: Write the Introduction

The introduction sets the stage. It should provide background information, outline the purpose of the report, and give a brief overview of what the reader can expect.

Step 5: Develop the Body

This is where you delve into the details. Present your findings, analysis, and any discussions here. Use headings and subheadings to break up the text and make it easy to navigate.

Step 6: Conclude and Recommend

End with a strong conclusion that summarizes the main points. If applicable, provide recommendations based on your findings.

Enhancing Your Report with Effective Writing Techniques

Using engaging language.

Engage your readers by using a conversational tone. Don’t shy away from using personal pronouns or injecting a bit of personality into your writing. Remember, a report doesn’t have to be dry and impersonal!

Incorporating Visual Elements

Visuals like charts, graphs, and images can enhance the understanding of complex data. They also break up long sections of text, making your report more reader-friendly.

Common Mistakes to Avoid in Report Writing

Overloading with information.

While it’s important to be thorough, avoid overwhelming your reader with too much information. Be selective and focus on what’s most relevant.

Neglecting the Audience’s Needs

Always keep your audience in mind. Technical jargon, complex language, or a lack of clarity can alienate readers.

Wrapping Up: The Final Touches

Proofreading and editing.

Never underestimate the power of proofreading. Check for grammatical errors, clarity, and coherence. A well-edited report reflects professionalism and attention to detail.

The Importance of Feedback

If possible, have someone else review your report. Fresh eyes can catch mistakes you might have missed and provide valuable feedback.

Writing a perfect report is an art that blends organization, clarity, and engagement. By understanding your audience, conducting thorough research, organizing your information logically, and using engaging language, you can craft a report that not only delivers information but also keeps the reader’s interest. Remember, a well-written report is more than just facts and figures; it’s a story that guides your reader through a journey of understanding. With these tips in hand, you’re well on your way to mastering the art of report writing. Happy writing!

Previous Post

October 05, 2019

September 16, 2019

September 11, 2019

September 10, 2019

Report Writing: Learn How To Write a Comprehensive Report

Discover our guide to report writing with the best writing tips, format template and advice to help you succeed!

Get ready to master the art of report writing, where compelling and exciting arguments are matched with data and factual research. If you’re writing a report for school, college or as practice for an upcoming exam, it’s essential to have a basic understanding of how to write a report that resonates with your reader.

Report writing is the skill of creating a cohesive written document that shares information and findings. For English students, report writing is required to present research and data analysis in an organized way. It’s a fantastic activity that empowers students to become confident in their writing and cultivates communication and research skills that greatly benefit professional careers.

Whether you’re new to writing reports or a pro looking to elevate your writing skills, our guide will help you pick a  report writing topic , format your writing correctly, choose the right report, and begin writing. With plenty of helpful tips and tricks, you’ll become a master wordsmith in no time!

Informational Reports

Analytical reports, recommendation reports, step 1. preparing to write, step 2. gathering information, step 3. organizing information, step 4. writing the report, step 5. editing and revising, table of contents, executive summary, introduction, recommendations, 1. use clear and concise language, 2. avoid jargon and technical terms, 3. use headings and subheadings, 4. use visuals to support the text, 5. proofread thoroughly, types of reports.

There are three different types of reports for you to master: informational reports, analytical reports and recommendation reports. Let’s look at the differences between these types of reports so you can decide which one best suits your subject.

Informational reports are designed to present factual data, details or summaries without an in-depth analysis. These reports give the reader straightforward information that’s easy to understand. Usually, these reports are a type of business report used to update colleagues in the workplace or provide information to involved third parties. 

An example of an informational business report could be a company update announcing a company name change or an annual report displaying financial updates for shareholders. These reports are purely informative and state only the facts.

Analytical reports present and analyze data, interpret information and draw conclusions. Analytical reports are typically used for research projects, literary analysis and scientific studies. Students often create an analytical report as a part of their final exam. 

These reports involve assessing data, looking for patterns and trends and offering insight into the findings. The author often draws conclusions based on the data and offers their opinion backed by data.

Recommendation reports are written to porose the options available to solve a problem or query. These reports use background information and data analysis to give insight into a recommended course of action. Recommendation reports are excellent for helping organizations make decisions.

For example, as a student, you might be asked to create a recommendation report in business class with a hypothetical situation that must be resolved or in environmental science to recommend sustainable practices for the local community.

Steps in Report Writing

Preparation is the key to success , so it’s important to prepare before you begin writing! Take steps to define the purpose of your report, consider your audience and think about the scope of your report.

Establish an understanding of what you will communicate in your report, choose the type of report your will be writing and take note of the most important information to include. Once you understand what your report will be about, you’ll want to set a timeline to complete it. 

Give yourself a goal for when your outline will be completed, then allow for time to gather data and information, organize your information, complete the writing process and proofread. Remember, it’s always best to have extra time than too little time, so overestimate how long each stage will take.

Gathering your data and information is one of the most important report-writing steps. Collect relevant information from credible sources like interviews, surveys, academic papers and research or observational data. Make sure you have plenty of accurate information to fill out your report to make a compelling conclusion.

When you’ve gathered your information and data, you can begin organizing your information and creating a loose structure for your report. Determine the main points and key findings you will present in your report and lay them out in an order that makes sense for your report topic. Structuring your information logically will make your report easy to understand and allow you to accurately convey your thoughts and findings.

Once you’ve created a plan and organized your information into an outline, it’s time to begin writing. Your report has three main sections: the introduction, the body and the conclusion.

Begin with an engaging introduction that outlines the main points and scope of the report. Then, present your information using headings and subheadings in the body of your report. Using subsections is a great way to showcase important points and create a good report. Conclude by showing your findings and recommendations if applicable to the topic.

You’ll also need to create a title page, table of contents, executive summary, recommendations (if required) and a reference page. Later in this article, you’ll find more information on properly structuring your report. Writing a  business report ? Check out our guide!

After writing your first draft, it’s important to dedicate some time to editing and revising your report. Check for grammar, spelling and punctuation errors as well as general readability. You can use  proofreading software  to help you with this step to ensure you correct any missed mistakes. Editing is one of the most important steps as it refines your work and ensures that it’s up to high standards before submitting. Read our  writing tips  for some extra help when writing your report.

Report Structure

Getting your report writing format right is vital for landing a top grade and creating a research report, book report or analytical report that resonates with the reader. Following the correct report writing format shows the reader that you are a professional, take the subject matter seriously and have dedicated time to creating a cohesive written report.

The title page of your report is the first thing your readers will see. The title page will show your report title, your name, the date of submission and your institution or organization’s name. The title page sets the tone for your report, so make sure to choose an appropriate title that accurately reflects the content of your report.

The table of contents lists the sections of your report along with the page numbers. This page acts as a roadmap to the content of your report so that readers can easily navigate to the appropriate page.

The executive summary summarizes the report in a few short sentences. It highlights the main points and conclusions so readers can grasp the report’s content without reading the entire document. Use your executive summary to give readers an insight into the report and conclusions at a glance in case they don’t have the time to read the entire report.

The introduction sets the tone for your report and introduces the main ideas and purpose of the report. It often includes a summary of the content discussed in the report and explains why the writer has chosen to create this report. For example, if you’re writing an analytical report, you can use the introduction to explain why you are analyzing this data and what you hope to achieve in the report.

The body of your report is where you’ll present all of your information, research data and findings. Divide your body into sections with relevant headings and subheadings for your topic. Focus each section on one specific aspect of your report and include the relevant information you have gathered to support your statements. The body content is the main section of your report, so take this chance to showcase all of your research and information.

The conclusion section of your report summarizes the key points discussed in the report. Use this section to wrap up your findings from all of your research and reiterate the main points of your report. State your conclusion confidently and take pride in the report that you have created.

If you are writing a recommendation report, this is the section where you should provide it! This section should include action-based recommendations on your findings for the reader to carry out. These suggestions should offer solutions to any identified issues in the report and guide the reader to resolve them.

The references section of your report should include a list of all the sources you have used to gather information, research data, ideas and opinion. Include a comprehensive list of all the material you have used to create your report, including books, articles, websites, interviews and more.

It’s important to use the specific citation style you have chosen or been assigned to use if you’re writing a college paper.  What are MLA citations?  Citation styles give a set format for writing your references, such as APA MLA and Chicago. Check out our guide for everything you need about an  MLA format works cited page .

The appendix of your report comes at the very end after your reference list. The appendix should include any additional information the report uses, like interview transcripts, survey data, and raw data. 

Make sure to label your appendices clearly. For example, each piece of data should be marked (Appendix 1, Appendix 2, Appendix 3.) You’ll need to assign each piece of information or data to your appendices throughout your report. Use phrases like “See Appendix 1” to direct your reader to the data.

If you have taken data from outside sources rather than independent work, you must reference them in the correct citation style. Include an  in-text citation  next to the item in your appendices and add the full reference to your references list. Check out our guide on  how to organize in-text citations .

Report Writing Tips

Clarit y is one of the most important things in report writing. Use simple and straightforward language and get to the point quickly! Avoid over-complicating your sentences, and keep readability at the forefront of your mind when writing.

Unless your report targets a specialized audience, it’s best to keep jargon and technical terms to a minimum. You want to ensure that the reader understands what you’re saying and doesn’t need to pause to look up terms or phrases they don’t understand. Keep your writing clear and concise, and use language that can be easily understood.

Split your report into sections to organize your information and make it easier for readers to navigate your report. Break up the content into relevant headings and subheadings and include all related information under each section. This is a great way to highlight your research and make the information stand out in your report.

Visual aids like charts, graphs and tables can leave a lasting impact on your readers and help them understand the information you are trying to convey. Visuals make complex information easier to understand and can also be used to split up large sections of text and information into bitesize chunks.

Once you have completed your report, dedicate a significant portion of your time to proofreading and editing your draft. Assess your report’s readability and look for grammar, spelling and formatting errors.

A polished report that is free from mistakes will show your level of understanding of the topic and convey professionalism. Check out our guide with the  best grammar checkers  to use for your report!

Organizing your report correctly is critical in landing a top grade as a student and leaving a lasting impact on your readers as a professional. When you create a clear structure and follow report writing rules, readers can find information quickly and understand your carefully researched information. Report writing is a vital skill for all industries to be able to make informed decisions and practice clear communication.

In business, reports can be used for market analysis, problem-solving and strategic planning. Throughout all professional industries, reports are a valuable tool that allows individuals and teams to share information, analyze data and create success.

Students graduate from essay writing to report writing in school and college to hone their research, communication and writing skills while assessing their understanding of topics. Whether you’re a student or professional, learning how to write a report is key to successfully communicating your ideas in a structured and impactful way.

• See Analytical Report Examples For Quality Data Analysis
• How do you write a clear and concise executive summary for a data analysis report?
• Recommendation Report
• Report writing
• Unit 37: Report Objective: Informational and Analytical – Communication at Work
• Appendices – Oxford Brookes University

Meet Rachael, the editor at Become a Writer Today. With years of experience in the field, she is passionate about language and dedicated to producing high-quality content that engages and informs readers. When she's not editing or writing, you can find her exploring the great outdoors, finding inspiration for her next project.

View all posts

• How To Write a Report: Cambridge B2 First

• Posted on 20/01/2021
• Categories: Blog
• Tags: B2 First , Cambridge Exams , Cambridge FCE First Certificate of English , FCE , Writing

Imagine the scene. It’s exam day. You’re nearly at the end of your Cambridge English B2 First exam . You’ve just finished writing Part 1 – the essay , and now it’s time to start Part 2. So you turn over the page to find three options:

– A review you know

– An article you’ve seen before

– But what’s this? A report??*

Don’t be intimidated. A report is another formal writing task. And it’s actually quite formulaic, which makes it a popular choice for students in Writing Part 2. It’s also a great opportunity to show you can communicate factual information, in a formal tone with clear organisation.

Excited to learn how to write a first-rate report? Good. We’re here to help you every step of the way and make sure you leave that exam full of confidence that you’ve passed.

*Remember you only need to choose one question to answer. Other titles may include an informal or formal email, and at B2 First for Schools there is a story option instead of a report.

Three steps to writing a report for Cambridge B2 First

Let’s begin by taking a look at a typical question for the report.

Step One: Make a plan

Before you put pen to paper and start your report, hold your horses . A plan is the best chance you have for success. Start by asking these two questions:

1. Who is the report for?

Take a look at the reader of your report. It’s normally a teacher, a superior or a peer group like the members of a book club. In this case your audience is a group leader . That means you should keep the tone nice and formal . Try to avoid contractions, colloquial language and keep it polite.

2. What do you have to do?

Look at the question and underline all the key parts. This will help focus your attention on the task in hand and decide how to organise your report.

There’ll normally be two or three things they want you to do and you’ll always be asked to give a recommendation or suggestion.

The structure is the bones of your report. It’s so important because it holds everything together. Here’s one way to organise your report but perhaps you have another idea?

1. Introduction

2. How technology is used in subject X

3. How technology is used in subject Y

4. Your recommendation for which lesson the teacher should watch

The trick is to keep the structure nice and simple. And always check you’re answering the question.

Brainstorm:

Now you have a clear outline, consider the main topic paragraphs and what you want to include. If you get stuck , think about your own real life experiences. How is technology used in your own lessons at school? Make some notes on your ideas.

Step Two: Write it

If you haven’t skipped the planning stage, writing your report should be easy. An important thing to add here is that reports often contain subheadings. In fact, in the B2 First exam they are strongly encouraged!

Introduction

Remember that a report is a document that presents information in a clear and organised way. Think about science reports or statistical reports. They have strong introductions that clearly state their aims.

Useful language:

• The aim / purpose / intention of this report is to…
• In this report I will look at…
• This report is based on…
• This report is intended to…

Here’s what a clearly defined report intro might look like…

Just make sure you don’t copy words from the question exactly, and instead try to paraphrase .

Main body of report

This is where we get to the main body of the report. Again, we want to keep it really clear and organised and one way to do that is with bullet points or numbering .

However, don’t overdo it. If you use bullets and numbering in one section, avoid using them in the next. You want to show off that you can write well in English and use a wide range of vocabulary and structures. You also want to use some fancy, formal sounding linkers to connect your ideas.

• Currently…
• To begin with…
• Firstly, Secondly, Thirdly…
• It appears that…
• According to…
• One way…
• Another way…
• Furthermore / In addition…

Now move on to your second paragraph. Try to stay general and avoid personal anecdotes. Don’t start talking about what you like to do at school in your technology classes or what you had for dinner last night. Instead, keep things relevant to the task.

A good way to do this is by using passive reporting verbs:

• It is generally believed that…
• It is thought that…
• One way in which technology is used…
• X is considered to be…

Remember to expand on your points giving reasons for your ideas. And if you do everything right, your second paragraph may look something like this.

Recommendations

Here’s the fun part! This is where you can look back at your ideas and give your own opinion. Make sure you mention the ideas from the previous paragraphs and don’t forget to give reasons why.

• All things considered…
• I would recommend / suggest + ing…
• I would recommend / suggest + object + infinitive (no to)…
• Based on all the findings…
• Although both… , I think that…
• It would seem that……

Let’s look at this sample answer.

If you run out of things to say – remember you can mention the weaknesses of the other option.

Step Three: Check it

Now hopefully you’ve written a report to be proud of. The only thing left to do is to refine it before the time is up !

Make sure you’ve:

• answered all parts of the question, including making a recommendation/suggestion
• used formal language and no contractions like I’m, It’s, haven’t etc.
• written subheadings for each paragraph
• used correct spelling and punctuation
• linked your sentences with connectors eg. However, Because, Although, Furthermore, etc .

Sample report questions

Now you’re a master in report writing, why not put everything you’ve learnt into practice? Try one of these sample report questions.

Glossary for language learners:

hold your horses (exp): used to tell someone to stop and consider carefully their decision or opinion about something.

the bones of sth. (n): the structure or main idea of something.

get stuck (v): to be in a position where you’re unable to move.

skipped (v): missed out to move on to the next thing.

paraphrase (n): to say something in a different way but so it means the same.

overdo (v): to do too much of something.

show off (pv): to show your abilities and accomplishments.

expand on (v): to develop an idea.

run out of (pv): to deplete / to be used up.

time is up (exp): the time allowed is finished.

exp = expression

pv = phrasal verb

Leave a Reply

Name (required)

Email (required)

8 English Words You Need For 2021

• By: oxfordadmin
• Posted on 07/01/2021

5 Tips For Reading The News In English

• Posted on 03/02/2021

Related Post

A Guide to English Accents Aro

Countries can have extremely different English accents despite sharing the same language. Just take the word ‘water’... Read More

Passing Cambridge C2 Proficien

Many sections of the Cambridge Proficiency are multiple-choice, so Part 2 of the Reading and Use of English can seem cha... Read More

Exploring the Impact of AI in

Gone are the days of learning from phrasebooks and filling in worksheets for homework. Now students have access to a wid... Read More

Everything You Need To Know Ab

Although you learn plural nouns early on, they can be challenging. There are many rules and exceptions to remember plus ... Read More

The Importance of English For

No matter where you live, you’ve probably experienced record-breaking temperatures and severe weather. You may have se... Read More

Discovering Barcelona Through

We all know that Barcelona is a fantastic city to live in. You only need to spend the afternoon wandering around one of ... Read More

8 New Words To Improve Your Vo

The arrival of a new year presents an ideal opportunity to work on your language goals. Whether you’re preparing for a... Read More

Learning English through Chris

It’s beginning to look a lot like Christmas! If you resisted the urge to sing that line instead of saying it, then, we... Read More

24 Christmas Phrases for Joyfu

‘Tis the season to be jolly, and what better way to get ready for the festive period than by learning some typical Chr... Read More

3 Easy Ways To Use Music To Im

Are you ready to embark on your latest journey towards mastering the English language? We all know that music is there f... Read More

Grammar Guide – Understandin

Do you sometimes feel a bit lost when deciding which tense to use? Are you a little unsure of the differences between th... Read More

Halloween Humour: Jokes, Puns

We all need a break from time to time. Sometimes we’re up to our eyeballs in projects at work, and we just need a mome... Read More

English for Business: 7 Ways L

If you’re interested in getting a promotion at work, earning a higher salary or landing your dream job, then working o... Read More

A Beginner’s Guide to Ch

Understanding the need for exams   An official exam is a fantastic way to demonstrate your English. Why? Firstly,... Read More

English Tongue Twisters to Imp

One of the most fun ways to practise and improve your pronunciation is with tongue twisters. That’s because they’re ... Read More

25 years of Oxford House – O

We all know that fantastic feeling we have after completing an academic year: nine months of English classes, often twic... Read More

Guide to the Cambridge C2 Prof

Are you working towards the Cambridge C2 Proficiency (CPE) exam? Have you been having sleepless nights thinking about wh... Read More

9 Tips For Communicating With

When travelling to or living in an English-speaking country, getting to know the local people can greatly enhance your e... Read More

Are you preparing for the Cambridge C2 Proficiency (CPE) writing exam? If those pre-exam jitters have started to appear,... Read More

English Vocabulary For Getting

Are you feeling bored of the way your hair looks? Perhaps it’s time for a new you. All you need to do is make an appoi... Read More

5 Spelling Rules For Comparati

Messi or Ronaldo? Pizza or sushi? Going to the cinema or bingeing on a series at home? A beach holiday or a walking trip... Read More

Are you preparing for the Cambridge C2 Proficiency (CPE) writing exam? If so, you may be feeling a little nervous and co... Read More

Improve your English pronuncia

What are some of the trickiest words to pronounce in English? Well, we’ve compiled a useful list of ten of the most di... Read More

Using Language Reactor To Lear

If you love watching Netflix series and videos on YouTube to learn English, then you need to download the Language React... Read More

Are you preparing for the Cambridge C2 Proficiency (CPE) exam? Would you like to know some tips to help you feel more at... Read More

How to use ChatGPT to practise

Are you on the lookout for an extra way to practise your English? Do you wish you had an expert available at 2 a.m. that... Read More

Well done. You’ve been moving along your English language journey for some time now. You remember the days of telling ... Read More

Tips for the IELTS listening s

Are you preparing for the IELTS exam and need some help with the listening section? If so, then you’ll know that the l... Read More

7 new English words to improve

A new year is a perfect opportunity to focus on your language goals. Maybe you are working towards an official exam. Per... Read More

How to Write a C1 Advanced Ema

Did you know that there are two parts to the C1 Advanced Writing exam? Part 1 is always a mandatory . Part 2 has ... Read More

5 Interesting Christmas tradit

When you think of the word Christmas, what springs to mind? For most people, it will be words like home, family and trad... Read More

How to write a C1 Advanced Rep

Are you preparing for the Cambridge C1 Advanced exam and need a hand with writing your report/proposal for Part 2 of the... Read More

5 of the best apps to improve

Would you like to improve your English listening skills? With all the technology that we have at our fingertips nowadays... Read More

Tips for the IELTS Reading sec

Looking for some tips to get a high band score in the IELTS Academic Reading exam? If so, then you’re in the right pla... Read More

The 5 best Halloween movies to

Boo! Are you a fan of Halloween? It’s that scary time of year again when the creepy creatures come out to play, and th... Read More

How to Write a Review for Camb

Are you planning to take the Cambridge C1 Advanced (CAE) exam? If so, you will need to complete two pieces of writin... Read More

How To Use Relative Pronouns i

Today we’re taking a look at some English grammar that sometimes trips up language learners. In fact, we’ve just use... Read More

How To Get Top Marks: Cambridg

So you’re taking the ? If so, you’ll know that you have four sections to prepare for: speaking, reading and use of E... Read More

Travel Vocabulary To Get Your

Summer is here and we can’t wait to go on our summer holidays! If you’re thinking about travelling overseas this yea... Read More

How To Get A High Score In The

So you’re preparing for the ! From wanting to live and work abroad to going to university in an English-speaking count... Read More

10 English Idioms To Take To T

Is there anything better than cooling off in the sea on a hot summer’s day? Well, if you live in Barcelona you hav... Read More

Tips for IELTS speaking sectio

Are you preparing for the IELTS test? If so, you’ll need to do the speaking section. While many people find speaking t... Read More

How to use 6 different English

Just when you think English couldn’t get any more confusing, we introduce you to English pronouns! The reason why peop... Read More

How to get top marks: B2 First

Congratulations – you’ve made it to the B2 First Reading and Use of English Part 7! Yet, before we get too excited, ... Read More

5 Of The Best Apps For Improvi

Speaking is often thought to be the hardest skill to master when learning English. What’s more, there are hundreds of ... Read More

Do you like putting together puzzles? If so, your problem solving skills can actually help you with B2 First Reading and... Read More

8 Vocabulary Mistakes Spanish

If you ask a Spanish speaker what they find difficult about English language learning, they may mention false friends an... Read More

How To Get Top Marks: B2 First

Picture this: You’re in your B2 First exam and you’ve finished the Use of English part. You can put it behind you fo... Read More

12 Business Phrasal Verbs to K

Want to improve your English for professional reasons? You’re in the right place. When working in English, it’s comm... Read More

How to use articles (a, an, th

Knowing what articles are and when to use them in English can be difficult for language learners to pick up. Especially ... Read More

Are you preparing for ? Reading and Use of English Part 4 may not be your cup of tea – in fact most students feel quit... Read More

Passing B2 First Part 3: Readi

Are you studying for the B2 First exam? You’re in the right place! In this series of blogs we want to show you al... Read More

8 new English words you need f

New words spring up each year! They often come from popular culture, social and political issues, and innovations in tec... Read More

7 of the Best Apps for Learnin

If you find yourself commuting often and spending a lot of time on the bus, you’ll most likely turn towards playing ga... Read More

The B2 First is one of the most popular English exams for students of English. It is a recognised qualification that can... Read More

4 Different Types Of Modal Ver

What are modal verbs? They are not quite the same as regular verbs such as play, walk and swim. Modal verbs are a type o... Read More

So you’ve decided to take the ! Formerly known as FCE or the First Certificate, this is by far most popular exam. Whe... Read More

Useful Expressions For Negotia

A lot of our global business is conducted in English. So, there’s a strong chance you may have to learn how to negotia... Read More

Passing C1 Advanced Part 8: Re

If you’re wondering how to do Part 8 of the Reading and Use of English paper, you’re in the right place! After s... Read More

The Difference Between IELTS G

You’ve probably heard of . It’s the world’s leading test for study, work and migration after all. And as the world... Read More

Passing C1 Advanced Part 7: Re

Welcome to Part 7 of the Reading and Use of English paper. This task is a bit like a jigsaw puzzle. One where you have ... Read More

The Benefits Of Learning Engli

Who said learning English was just for the young? You're never too old to learn something new. There are plenty of benef... Read More

So, you’re preparing to take the . You’ve been studying for each of the four sections; reading, writing, speaking an... Read More

6 Reels Accounts to Learn Engl

Are you looking for ways to learn English during the summer holidays? We’ve got you covered – Instagram Reels is a n... Read More

Passing Cambridge C1 Advanced

Well done you! You’ve made it to Part 6 of the Reading and Use of English exam. Not long to go now – just three mor... Read More

8 Resources To Help Beginner E

Learning a new language is hard, but fun. If you are learning English but need some help, our monthly course is what y... Read More

5 Famous Speeches To Help you

Everyone likes listening to inspiring speeches. Gifted speakers have a way of making people want to listen and take acti... Read More

How To Write A B2 First Formal

Dear reader… We sincerely hope you enjoyed our previous blog posts about the Writing section of the B2 First. As promi... Read More

4 Conditionals In English And

Conditionals? Is that something you use after shampooing your hair? Not quite. You may have heard your English teacher t... Read More

After racing through the first four parts of the Cambridge English Reading and Use of English paper, you’ve managed t... Read More

7 Of The Best Apps For Learnin

There are roughly 170,000 words in use in the English language. Thankfully, most native English speakers only have a voc... Read More

How to write a B2 First inform

You're probably very familiar with sending emails (and sometimes letters) in your first language. But how about in Engli... Read More

How can I teach my kids Englis

Keep kids’ minds sharp over the Easter holidays with some entertaining, educational activities in English. There are l... Read More

How Roxana went from Beginner

Roxana Milanes is twenty five and from Cuba. She began English classes back in May 2019 at Oxford House, and since then ... Read More

4 Future Tenses In English And

“Your future is whatever you make it, so make it a good one.” - Doc Brown, Back to the future. Just like the and... Read More

10 Business Idioms For The Wor

Business idioms are used throughout the workplace. In meetings, conversations and even whilst making at the coffee mac... Read More

5 Tips For Reading The News In

We spend hours consuming the news. With one click of a button we have access to thousands of news stories all on our pho... Read More

8 English Words You Need For 2

Back in December 2019, we sat down and attempted to make a list of . No one could have predicted the year that was about... Read More

5 Christmas Movies On Netflix

Christmas movies are one of the best things about the holiday season. They’re fun, they get you in the mood for the ho... Read More

MigraCode: An Inspiring New Pa

Oxford House are extremely proud to announce our partnership with MigraCode - a Barcelona-based charity which trains ref... Read More

The Ultimate Guide To Video Co

The age of telecommunication is well and truly here. Most of our business meetings now take place via video conferencing... Read More

6 Pronunciation Mistakes Spani

One of the biggest challenges for Spanish speakers when learning English is pronunciation. Often it’s a struggle to pr... Read More

6 Ways You Can Learn English w

“Alexa, what exactly are you?” Alexa is a virtual AI assistant owned by Amazon. She is voice-activated - like Sir... Read More

Passing Cambridge C1 Advanced:

Okay, take a deep breath. We’re about to enter the danger zone of the Cambridge exam - Reading and Use of English Par... Read More

What’s new at Oxford House f

Welcome to the new school year! It’s great to have you back. We’d like to remind you that , and classes are all st... Read More

European Languages Day: Where

The 26th of September is . It’s a day to celebrate Europe’s rich linguistic diversity and show the importance of lan... Read More

Back To School: 9 Tips For Lan

It’s the start of a new academic term and new courses are about to begin. This is the perfect opportunity to set your ... Read More

How to Maximise Your Online Co

If there’s one good thing to come out of this year, it’s that learning a language has never been so easy or accessib... Read More

How To Learn English With TikT

Are you bored of Facebook? Tired of Instagram? Don’t feel part of the Twitter generation? Perhaps what you’re lookin... Read More

A Brief Guide To Different Bri

It’s a fact! The UK is obsessed with the way people talk. And with , it’s no surprise why. That’s right, accents a... Read More

Study English This Summer At O

Summer is here! And more than ever, we’re in need of a bit of sunshine. But with travel restrictions still in place, m... Read More

5 Reasons To Learn English Out

As Barcelona and the rest of Spain enters the ‘new normality’, it’s time to plan ahead for the summer. Kids and te... Read More

5 Free Online Resources For Ca

Are you preparing for a Cambridge English qualification? Have you devoured all of your past papers and need some extra e... Read More

6 Different Uses Of The Word �

The word ‘get’ is one of the most common and versatile verbs in English. It can be used in lots of different ways, a... Read More

What Are The 4 Present Tenses

There are three main verb tenses in English - , the present and the future - which each have various forms and uses. Tod... Read More

5 Of The Best Netflix Series T

On average, Netflix subscribers spend streaming their favourite content. With so many binge-worthy series out there, it... Read More

Continue Studying Online At Ox

Due to the ongoing emergency lockdown measures imposed by the Spanish Government . We don’t know when we will be a... Read More

Five Ways To celebrate Sant Jo

The feast of Sant Jordi is one of Barcelona’s most popular and enduring celebrations. Sant Jordi is the patron saint o... Read More

What’s It Like To Study Onli

Educational institutions all over the world have shut their doors. From nurseries to universities, business schools to l... Read More

6 Benefits of Learning English

Whatever your new year’s resolution was this year, it probably didn’t involve staying at home all day. For many of u... Read More

9 Tips For Studying A Language

With the recent outbreak of Covid-19, many of us may have to gather our books and study from home. Schools are clos... Read More

10 Ways To Learn English At Ho

Being stuck inside can make you feel like you’re going crazy. But why not use this time to your advantage, and work on... Read More

Important Information –

Dear students, Due to the recent emergency measures from the Government concerning COVID-19, Oxford House premises wi... Read More

7 Books You Should Read To Imp

Reading is one of the best ways to practice English. It’s fun, relaxing and helps you improve your comprehension skill... Read More

Your Guide To Moving To The US

So that’s it! It’s decided, you’re moving to the USA. It’s time to hike the soaring mountains, listen to country... Read More

How to write a C1 Advanced Ess

The is an excellent qualification to aim for if you’re thinking of studying or working abroad. It’s recognised by u... Read More

Small Talk For Business Englis

Like it or not, small talk is an important part of business. Whether it’s in a lift, at a conference, in a meeting roo... Read More

English Vocabulary For Going O

It’s time for that famous celebration of love and romance - Valentine’s Day! It is inspired by the sad story of Sain... Read More

IELTS: Writing Part 2 –

When it comes to exams, preparation is the key to success - and the IELTS Writing Paper Part 2 is no exception! It is wo... Read More

5 Unmissable Events at Oxford

At Oxford House, we know learning a language extends beyond the classroom. It’s important to practise your skills in m... Read More

Am I ready for the C1 Advanced

Congratulations! You’ve passed your Cambridge B2 First exam. It was a hard road but you did it. Now what’s next? Som... Read More

Ireland is known as the Emerald Isle. When you see its lush green landscape and breathtaking views, it’s easy to see w... Read More

How SMART Goals Can Help You I

New year, new you. As one year ends and another begins, many of us like to set ourselves goals in order to make our live... Read More

15 New English Words You Need

Each year new words enter the English language. Some are added to dictionaries like . Others are old words that are give... Read More

Our Year In Review: Top 10 Blo

2019 went by in a flash - and what a year it’s been! We’re just as excited to be looking back on the past 12 months ... Read More

Telephone Interviews In Englis

Telephone interviews in English can seem scary. Employers often use them to filter-out candidates before the face-to-fa... Read More

How to Write a Great Article i

Writing in your only language can be a challenge, but writing in another language can be a complete nightmare ! Where do... Read More

A Black Friday Guide to Shoppi

Black Friday is the day after Thanksgiving. Traditionally, it signals the start of the Christmas shopping period. Expect... Read More

Passing C1 Advanced: Part 3 Re

The (CAE) is a high-level qualification, designed to show that candidates are confident and flexible language users who... Read More

AI Translators: The Future Of

Many people believe that artificial intelligence (AI) translators are surpassing human translators in their ability to a... Read More

8 Of The Best Apps For Learnin

Apps are a great tool for learning English. They are quick, easy to access and fun. It’s almost like having a mini cla... Read More

6 Ways To Improve Your Speakin

There are four linguistic skills that you utilise when learning a new language: reading, writing speaking and listening.... Read More

So, you’ve moved onto Part 3, and after completing Part 2 it’s probably a welcome relief to be given some help with ... Read More

8 Resources To Build Your Busi

Whether it’s in meetings, telephone conversations or networking events, you’ll find specific vocabulary and buzzword... Read More

5 Ways to Become a Better Lear

It’s time for some back-to-school motivation. The new school year is about to start and everyone is feeling refreshed ... Read More

Our 10 Favourite YouTubers To

Haven’t you heard? Nobody is watching the TV anymore - 2019 is the year of the YouTuber! If you’re an English langu... Read More

So, you’ve completed the of your Cambridge C1 Advanced (CAE). Now it’s time to sit back and enjoy the rest of the e... Read More

The Secret French Words Hidden

“The problem with the French is that they have no word for entrepreneur.” This phrase was attributed to George W. B... Read More

The Ultimate Guide To Gràcia

The Gràcia Festival, or , is an annual celebration taking place in the lovely, bohemian neighbourhood of Gràcia in upt... Read More

5 Things To Do In Barcelona In

Barcelona residents will often tell you than nothing happens in August. It’s too hot and everyone escapes to little vi... Read More

4 Past Tenses and When to Use

Do you have difficulty with the past tenses in English? Do you know the difference between the past simple and past perf... Read More

How To Write A Review: Cambrid

Students who are taking their B2 First Certificate exam (FCE) will be asked to do two pieces of writing within an 80 min... Read More

8 Hidden Benefits of Being Bil

Unless you were raised to be bilingual, speaking two languages can require years of study and hard work. Even once you�... Read More

7 Films to Practise Your Engli

What’s better than watching a fantastic, original-language movie in a theatre? Watching a fantastic, original-language... Read More

The 10 Best Instagram Accounts

Ever wonder how much time you spend on your phone a day? According to the latest studies, the average person spends on ... Read More

Challenge Yourself This Summer

Here comes the sun! That’s right, summer is on its way and, for many, that means a chance to take a well-deserved brea... Read More

You’ve done the hard part and finally registered for your , congratulations! Now all you need to do is pass it! H... Read More

These 5 Soft Skills Will Boost

Everyone is talking about soft skills. They are the personal traits that allow you to be mentally elastic, to adapt to n... Read More

Which English Exam Is Right Fo

Are you struggling to decide which English language exam to take? You’re not alone: with so many different options on ... Read More

Passing C2 Proficiency: A Guid

We’re sure you’ve done a great job answering the questions for of your . But now you’re faced with a completely d... Read More

Sant Jordi – Dragons, Bo

Imagine you have woken up in Barcelona for the first time in your life. You walk outside and you notice something unusua... Read More

5 Ways To Improve Your Listeni

Have you ever put on an English radio station or podcast and gone to sleep, hoping that when you wake up in the morning ... Read More

The Simple Guide To Communicat

What’s the most challenging thing about going on holiday in an English speaking country? Twenty years ago you might ha... Read More

Stop Making These 7 Grammar Mi

No matter how long you've been learning a language, you're likely to make a mistake every once in a while. The big ones ... Read More

How To Pass Your First Job Int

Passing a job interview in a language that’s not your mother tongue is always a challenge – but however daunting i... Read More

5 Ways To Practise Your Speaki

“How many languages do you speak?” This is what we ask when we want to know about someone’s language skills... Read More

You have survived the Use of English section of your , but now you are faced with a long text full of strange language, ... Read More

Improve Your English Accent Wi

Turn on a radio anywhere in the world and it won’t take long before you’re listening to an English song. And, if you... Read More

10 English Expressions To Fall

It’s nearly Valentine’s day and love is in the air at Oxford House. We’ll soon be surrounded by heart-shaped ballo... Read More

7 Graded Readers To Help You P

Graded readers are adaptations of famous stories, or original books aimed at language learners. They are written to help... Read More

6 Tools To Take Your Writing T

Written language is as important today as it has ever been. Whether you want to prepare for an , to respond to or it’... Read More

EF Report: Do Spanish Schools

The new year is here and many of us will be making promises about improving our language skills in 2019. However, how ma... Read More

Our 10 Most Popular Blog Posts

It’s been a whirlwind 2018. We’ve made so many amazing memories - from our twentieth-anniversary party to some enter... Read More

Time For A Career Change? Here

Have you ever wondered what it would be like to get a job in an international company? Perhaps you’ve thought about tr... Read More

Eaquals Accreditation: A Big S

We are delighted to be going through the final stages of our accreditation, which will help us provide the best languag... Read More

A Guide To The Cambridge Engli

Making the decision to do a Cambridge English language qualification can be intimidating. Whether you’re taking it bec... Read More

8 Top Tips To Get The Most Out

A language exchange (or Intercambio in Spanish) is an excellent way to practise English outside of the classroom. The a... Read More

The Haunted History And Terrib

The nights are drawing in and the leaves are falling from the trees. As our minds turn to the cold and frosty winter nig... Read More

Why Oxford House Is More Than

If you’re a student at , you’ll know it is far more than just a language academy. It’s a place to socialise, make ... Read More

10 Crazy Things You Probably D

From funny bananas, super long words and excitable foxes, our latest infographic explores 10 intriguing facts about the ... Read More

Meet our Director of Studies &

If you’ve been studying at Oxford House for a while there’s a good chance that you’ll recognise Judy - with her bi... Read More

Which English Course Is Right

The new school year is about to begin and many of you are probably thinking that it’s about time to take the plunge an... Read More

5 Ways To Get Over The Holiday

We head off on vacation full of excitement and joy. It’s a time to explore somewhere new, relax and spend time with ou... Read More

10 Essential Aussie Expression

Learning English is difficult! With its irregular verbs, tricky pronunciation and even harder spelling, lots of students... Read More

5 Great Apps To Give Your Engl

The next time you’re walking down the street, in a waiting room, or on public transport in Barcelona take a look aroun... Read More

Here’s Why You Should Move T

Many students have aspirations to move abroad. This might be for a number of reasons such as to find a new job, to impro... Read More

Improving Your Pronunciation W

What do English, Maori, Vietnamese and Zulu have in common? Along with another , they all use the . If your first la... Read More

How To Improve Your English Us

Netflix has changed the way we spend our free time. We don’t have to wait a week for a new episode of our favourite TV... Read More

Oxford House Community: Meet O

The year has flown by and we are already into the second week of our summer intensive courses. Today we look back at th... Read More

6 Amazing Events to Make It an

Things are hotting up in Barcelona. There’s so much to see and do during the summer months that it’s hard to know wh... Read More

How to Improve Your English Ov

The long summer holiday is almost here and we’ve got some top tips on how you can keep up your English over the summer... Read More

World Cup Vocabulary: Let’s

Football, football, football: the whole world is going crazy for the 2022 FIFA World Cup in Qatar! The beautiful game i... Read More

The 10 Characteristics Of A �

Learning a second language has a lot in common with learning to play an instrument or sport. They all require frequent p... Read More

Catch Your Child’s Imaginati

Imagine, for a moment, taking a cooking class in a language you didn’t know - it could be Japanese, Greek, Russian. It... Read More

Exam Day Tips: The Written Pap

Exams are nerve-wracking. Between going to class, studying at home and worrying about the results, it’s easy to forget... Read More

10 Reasons to Study English at

Learning a second language, for many people, is one of the best decisions they ever make. Travel, work, culture, educati... Read More

Shadowing: A New Way to Improv

Speech shadowing is an advanced language learning technique. The idea is simple: you listen to someone speaking and you ... Read More

The Best Websites to Help Your

Our children learn English at school from a young age - with some even starting basic language classes from as early as ... Read More

15 Useful English Expressions

When was the last time you painted the town red or saw a flying pig? We wouldn’t be surprised if you are scratchin... Read More

Help Your Teens Practise Engli

Teenagers today are definitely part of the smartphone generation and many parents are concerned about the amount of time... Read More

IELTS: Writing Part 1 –

Are you taking an IELTS exam soon? Feeling nervous about the writing paper? Read this article for some top tips and usef... Read More

Business skills: How to delive

Love them or hate them, at some point we all have to give a business presentation. Occasionally we have to deliver them ... Read More

10 phrasal verbs to help you b

A lot of students think English is easy to learn - that is until they encounter phrasal verbs! We are sure you have hear... Read More

6 Unbelievably British Easter

Have you heard of these fascinating British Easter traditions? Great Britain is an ancient island, full of superstition... Read More

Guide to getting top marks in

Your is coming to an end and exam day is fast approaching. It’s about time to make sure you are prepared for what man... Read More

4 Ways English Words are Born

Have you ever wondered where English words come from? There are a whopping 171,476 words in the . From aardvark to zyzz... Read More

Writing an effective essay: Ca

Students take language certifications like the Cambridge B2 First qualification for lots of different reasons. You might... Read More

5 Powerful Tools to Perfect Yo

Foreign accent and understanding When you meet someone new, what’s the first thing you notice? Is it how they look?... Read More

Essential Ski Vocabulary [Info

Are you a ski-fanatic that spends all week dreaming about white-capped peaks, fluffy snow and hearty mountain food? ... Read More

5 Tips to Get the Best Out of

Quizlet, Duolingo, Busuu...there are lots of apps on the market nowadays to help you learn and improve your English. But... Read More

10 False Friends in English an

Is English really that difficult? English is a Germanic language, which means it has lots of similarities with Germa... Read More

How to Improve your English wi

If you’ve been studying English for a long time, you’ve probably tried lots of different ways of learning the langua... Read More

Myths and Mysteries of the Eng

Learning another language as an adult can be frustrating. We’re problem-solvers. We look for patterns in language and ... Read More

10 Ways to Improve your Englis

Every year is the same. We promise ourselves to eat more healthily, exercise more and save money. It all seems very easy... Read More

10 English words you need for

Languages are constantly on the move and English is no exception! As technology, culture and politics evolve, we’re fa... Read More

Catalan Christmas Vs British C

All countries are proud of their quirky traditions and this is no more evident than . In South Africa they eat deep-fri... Read More

9 Ideas To Kickstart Your Read

You’ve heard about the four skills: reading, writing, and . Some might be more important to you than others. Although... Read More

How to Write the Perfect Busin

Business is all about communication. Whether it’s colleagues, clients or suppliers, we spend a big chunk of our workin... Read More

10 Phrasal Verbs You Should Le

Why are phrasal verbs so frustrating? It’s like they’ve been sent from the devil to destroy the morale of English la... Read More

How to Ace the Cambridge Speak

Exams are terrifying! The big day is here and after all that studying and hard work, it’s finally time to show what y... Read More

7 Podcasts To Improve Your Lis

Speaking in a foreign language is hard work. Language learners have to think about pronunciation, grammar and vocabulary... Read More

IELTS: Your Ticket to the Worl

Have you ever thought about dropping everything to go travelling around the world? Today, more and more people are quit... Read More

6 Language Hacks to Learn Engl

It’s October and you’ve just signed up for an English course. Maybe you want to pass an official exam. Maybe you nee... Read More

5 Reasons to Learn English in

Learning English is more fun when you do it in a fantastic location like Barcelona. Find out why we think this is the pe... Read More

FAQ Cambridge courses and Exam

  Is it better to do the paper-based or the computer-based exam? We recommend the computer-based exam to our stud... Read More

Cambridge English Exams or IEL

What exactly is the difference between an IELTS exam and a Cambridge English exam such as the First (FCE) or Advanced (C... Read More

Oxford House Language School C/Diputación 279, Bajos (entre Pau Claris y Paseo de Gracia). 08007 - Barcelona (Eixample) Tel: 93 174 00 62 | Fax: 93 488 14 05 [email protected]

Oxford TEFL Barcelona Oxford House Prague Oxford TEFL Jobs

Legal Notice – Cookie Policy Ethical channel

• Remember Me

Privacy Overview

Report Writing Format, Tips, Samples and Examples

Pankaj dhiman.

• Created on December 11, 2023

How to Write a Report: A Complete Guide (Format, Tips, Common Mistakes, Samples and Examples of Report Writing)

Struggling to write clear, concise reports that impress? Fear not! This blog is your one-stop guide to mastering report writing . Learn the essential format, uncover impactful tips, avoid common pitfalls, and get inspired by real-world examples.

Whether you’re a student, professional, or simply seeking to communicate effectively, this blog empowers you to craft compelling reports that leave a lasting impression.

Must Read: Notice Writing: How to write, Format, Examples

What is Report Writing ?

Report Writing – Writing reports is an organized method of communicating ideas, analysis, and conclusions to a target audience for a predetermined goal. It entails the methodical presentation of information, statistics, and suggestions, frequently drawn from study or inquiry.

Its main goal is to inform, convince, or suggest actions, which makes it a crucial ability in a variety of professional domains.

A well-written report usually has a concise conclusion, a well-thought-out analysis, a clear introduction, a thorough methodology, and a presentation of the findings.

It doesn’t matter what format is used as long as information is delivered in a logical manner, supports decision-making, and fosters understanding among stakeholders.

Must Read : Article Writing Format, Objective, Common Mistakes, and Samples

Format of Report Writing 

• Title Page:
• Title of the report.
• Author’s name.
• Date of submission.
• Any relevant institutional affiliations.
• Abstract/Summary:
• A brief overview of the report’s key points.
• Summarizes the purpose, methods, results, and conclusions.
• Table of Contents:
• Lists all sections and subsections with corresponding page numbers.

Introduction:

• Provides background information on the subject.
• Clearly states the purpose and objectives of the report.
• Methodology:
• Details how the information was gathered or the experiment conducted.
• Includes any relevant procedures, tools, or techniques used.
• Findings/Results:
• Presents the main outcomes, data, or observations.
• Often includes visual aids such as charts, graphs, or tables.
• Discussion:
• Analyzes and interprets the results.
• Provides context and explanations for the findings.

Conclusion:

• Summarizes the key points.
• May include recommendations or implications.

Must Read: Directed Writing: Format, Benefits, Topics, Common Mistakes and Examples

Report Writing Examples – Solved Questions from previous papers

Example 1: historical event report.

Question : Write a report on the historical significance of the “ Battle of Willow Creek ” based on the research of Sarah Turner. Analyze the key events, outcomes, and the lasting impact on the region.

Solved Report:

Title: Historical Event Report – The “Battle of Willow Creek” by Sarah Turner

This report delves into the historical significance of the “Battle of Willow Creek” based on the research of Sarah Turner. Examining key events, outcomes, and the lasting impact on the region, it sheds light on a pivotal moment in our local history.

Sarah Turner’s extensive research on the “Battle of Willow Creek” provides a unique opportunity to explore a critical chapter in our local history. This report aims to unravel the intricacies of this historical event.

Key Events:

The Battle of Willow Creek unfolded on [date] between [opposing forces]. Sarah Turner’s research meticulously outlines the sequence of events leading to the conflict, including the political climate, disputes over resources, and the strategies employed by both sides.

Through Turner’s insights, we gain a nuanced understanding of the immediate outcomes of the battle, such as changes in territorial control and the impact on the local population. The report highlights the consequences that rippled through subsequent years.

Lasting Impact:

Sarah Turner’s research underscores the enduring impact of the Battle of Willow Creek on the region’s development, cultural identity, and socio-political landscape. The report examines how the event shaped the community we know today.

The “Battle of Willow Creek,” as explored by Sarah Turner, emerges as a significant historical event with far-reaching consequences. Understanding its intricacies enriches our appreciation of local history and its role in shaping our community.

Access the Learning Platform

Report writing Samples

 book review report.

Title: Book Review – “The Lost City” by Emily Rodriguez

“The Lost City” by Emily Rodriguez is an enthralling adventure novel that takes readers on a captivating journey through uncharted territories. The author weaves a tale of mystery, discovery, and self-realization that keeps the reader engaged from beginning to end.

Themes and Characters:

Rodriguez skillfully explores themes of resilience, friendship, and the pursuit of the unknown. The characters are well-developed, each contributing uniquely to the narrative. The protagonist’s transformation throughout the story adds depth to the overall theme of self-discovery.

Plot and Pacing:

The plot is intricately crafted, with twists and turns that maintain suspense and intrigue. Rodriguez’s ability to balance action scenes with moments of introspection contributes to the novel’s well-paced narrative.

Writing Style:

The author’s writing style is engaging and descriptive, allowing readers to vividly envision the settings and empathize with the characters. Dialogue flows naturally, enhancing the overall readability of the book.

“The Lost City” is a commendable work by Emily Rodriguez, showcasing her storytelling prowess and ability to create a captivating narrative. This novel is recommended for readers who enjoy adventure, mystery, and character-driven stories.

Must Read: What is Descriptive Writing? Learn how to write, Examples and Secret Tips

Report Writing Tips

Recognise your audience:

Take into account your target audience’s expectations and degree of knowledge. Adjust the content, tone, and language to the readers’ needs.

Precision and succinctness:

To communicate your point, use language that is simple and unambiguous. Steer clear of convoluted sentences or needless jargon that could confuse the reader.

Logical Structure:

Organize your report with a clear and logical structure, including sections like introduction, methodology, findings, discussion, and conclusion.

Use headings and subheadings to improve readability.

Introduction with Purpose:

Clearly state the purpose, objectives, and scope of the report in the introduction.

Provide context to help readers understand the importance of the information presented.

Methodology Details:

Clearly explain the methods or processes used to gather information.

Include details that would allow others to replicate the study or experiment.

Presentation of Findings:

Give a well-organized and structured presentation of your findings.

Employ graphics (tables, graphs, and charts) to support the text and improve comprehension.

Talk and Interpretation:

Examine the findings and talk about the ramifications.

Explain the significance of the results and how they relate to the main goal.

Brief Conclusion:

Recap the main ideas in the conclusion.

Indicate in detail any suggestions or actions that should be implemented in light of the results.

Explore the Access Platform

Common mistakes for Report Writing 

Insufficient defining:.

Error: Employing ambiguous or imprecise wording that could cause misunderstandings.

Impact: It’s possible that readers won’t grasp the content, which could cause misunderstandings and confusion.

Solution: Explain difficult concepts, use clear language, and express ideas clearly.

Inadequate Coordination:

Error: Not adhering to a coherent and systematic format for the report.

Impact: The report’s overall effectiveness may be lowered by readers finding it difficult to follow the information’s flow due to the report’s lack of structure.

Solution: Make sure the sections are arranged clearly and sequentially, each of which adds to the report’s overall coherence.

Inadequate Research:

Error: Conducting insufficient research or relying on incomplete data.

Impact: Inaccuracies in data or lack of comprehensive information can weaken the report’s credibility and reliability.

Solution: Thoroughly research the topic, use reliable sources, and gather comprehensive data to support your findings.

Inconsistent Formatting:

Error: Using inconsistent formatting for headings, fonts, or spacing throughout the report.

Impact: Inconsistent formatting can make the report look unprofessional and distract from the content.

Solution: Maintain a uniform format for headings, fonts, and spacing to enhance the visual appeal and professionalism of the report.

Unsubstantiated Conclusions:

Error: Drawing conclusions that are not adequately supported by the evidence or findings presented.

Impact: Unsubstantiated conclusions can undermine the report’s credibility and weaken the overall argument.

Solution: Ensure that your conclusions are directly derived from the results and are logically connected to your research objectives, providing sufficient evidence to support your claims.

To sum up, proficient report writing necessitates precision, organization, and clarity. Making impactful reports requires avoiding common errors like ambiguous wording, shoddy organization, inadequate research, inconsistent formatting, and conclusions that are not supported by evidence.

One can improve the caliber and legitimacy of their reports by following a logical format, carrying out extensive research, staying clear, and providing conclusions that are supported by evidence.

Aiming for linguistic accuracy and meticulousness guarantees that the desired meaning is communicated successfully, promoting a deeper comprehension of the topic among readers.

See author's posts

Recent Posts

• Tutopiya Unveils AI Tutor for IGCSE Maths Exams
• Educate and Empower: Subscribe to Tutopiya, Gift Education to Africa
• IGCSE Curriculum: Top 10 Benefits for Students
• Edexcel IGCSE: Benefits, Subjects, Syllabus, Pricing, and Tips for Edexcel IGCSE Success
• Navigating the AI Education Landscape: Trends in Singapore
• IGCSE Tutors Dubai: Affordable Group Classes, Boost Grades, Expert Tutors, Proven Results
• Empowering Minds: The Inspiring Journey of Fathima Safra Azmi
• Mastering IGCSE: Ace Your Exams in 3 Months with Our Unlimited Learning Program
• IGCSE Exam 2024 Revision: 10 Tips and Tricks to Score A*
• How to Ace Your IGCSE Exam in 3 Months: A Comprehensive Guide to Score A*

Get Started

Learner guide

Tutor guide

Curriculums

IGCSE Tuition

PSLE Tuition

SIngapore O Level Tuition

Singapore A Level Tuition

SAT Tuition

Math Tuition

Additional Math Tuition

English Tuition

English Literature Tuition

Science Tuition

Physics Tuition

Chemistry Tuition

Biology Tuition

Economics Tuition

Business Studies Tuition

French Tuition

Spanish Tuition

Chinese Tuition

Computer Science Tuition

Geography Tuition

History Tuition

TOK Tuition

Privacy policy

22 Changi Business Park Central 2, #02-08, Singapore, 486032

All rights reserved

©2022 tutopiya

Learn English Writing

Report writing.

This article features "dictionary look up". Just double click on any word to get an instant definition (uses a pop-up).

A simple guide to report writing.

A business report is a formal document. It should be concise, well organised, and easy to follow; using headings, sub-headings, sections.

Sections should be numbered: - major section 1,2,3 etc. - first level of sub-section 1.1, 1.2 etc., 2.1, 2.2, 2.3 etc. - second level 1.1.1, 1.1.2, ......, 1.2.1, 1.2.2, ..... etc.

Report format:

Title page - subject of the report, author, date

Terms of reference - who ordered the report, when and why, any conditions

Contents page - all section numbers and titles, using exactly the same wording as in the report

Abstract - brief summary of report - task, summary of conclusions and recommendations

Introduction - background information

Main body of report - findings, description, facts, opinions, etc. This must be well structured

Conclusion - summary of results

Recommendations - usually in the form of a list

Appendices (not always necessary) - additional details, tables, graphs, detailed analysis. These must be numbered and cross referenced in the text

Glossary (not always necessary) -explanation of any specialist terms

Bibliography - references to any books, journals, etc. which were used either for background reading, or directly quoted in the report. They should be arranged alphabetically by the author's name The reference should include: author, date of publication, title, edition, place of publication, publisher.

General guidelines:

• If using Word™ or a similar package, use (but don't just rely on) the spell-checker.
• Check your grammar and punctuation.
• Make sure you read it through and that you understand it.
• If you can get someone else to read it - even better.
• Make a copy - if you're using a PC make two separate copies, and keep them safe.

This text is available under the terms of the GNU Free Documentation License.

Search form

Look at the report and do the exercises to improve your writing skills.

Instructions

Do the preparation exercise first. Then read the text and do the other exercises.

Preparation

Check your understanding: true or false

Check your writing: matching - useful language, check your writing: gap fill - making recommendations, worksheets and downloads.

Who would you like to come and visit your school?

Sign up to our newsletter for LearnEnglish Teens

We will process your data to send you our newsletter and updates based on your consent. You can unsubscribe at any time by clicking the "unsubscribe" link at the bottom of every email. Read our privacy policy for more information.

• Onsite training

3,000,000+ delegates

15,000+ clients

1,000+ locations

• KnowledgePass
• Log a ticket

01344203999 Available 24/7

What is Report Writing? A Beginner's Guide

Explore the art of effective communication in our blog, "What is Report Writing? A Beginner's Guide." Discover the fundamental skills needed for Report Writing and how it plays a crucial role in various aspects of life, from academics to the professional world. Get started on your journey to becoming a proficient Report Writer.

Exclusive 40% OFF

Training Outcomes Within Your Budget!

We ensure quality, budget-alignment, and timely delivery by our expert instructors.

Share this Resource

• Creative Writing Course
• E-mail Etiquette Training
• Touch Typing Course
• Data Entry Masterclass
• Office Skills Training

Well, you're in the right place. In this blog, we will explain What is Report Writing and take you through the world of Report Writing step by step. We'll explore different Report types, learn about the Report Writing format, discover helpful tips, and even distinguish it from other types of writing. 

Table of Contents  

1) Understanding What is Report Writing? 

2) Types of Reports 

3) What is the Report Writing format?  

4) Tips for effective Report Writing 

5) Difference between Project Writing and Report Writing 

6) Conclusion 

Understanding What is Report Writing? 

Report Writing is the process of presenting information in a structured and organised way. It serves as a means of communicating facts, findings, or recommendations to a specific audience, typically in a written format. This type of writing is used in various fields, including academics, business, science, and government, to convey important details and insights. 

A Report typically starts with a clear purpose or objective. The Writer gathers relevant information through research, observation, or data collection. This data is then analysed and organised into a coherent document. Reports can vary in length, complexity, and style, depending on the intended audience and purpose. 

One of the key aspects of Report Writing is its structure. A typical Report consists of sections such as an introduction, methodology, findings or results, discussion, and a conclusion. These sections help readers understand the context, the process of gathering information, the outcomes, and the significance of the findings. 

Reports often include visual aids like charts, graphs, and tables to make complex data more accessible. Additionally, citing sources is essential to provide credibility and allow readers to verify the information.  

Types of Reports 

Different Types of Reports serve various purposes, and understanding their distinctions is crucial for effective communication in academic, professional, and organisational settings. Here, we'll explore four common types of Reports:  

Routine Reports 

Routine Reports are regular updates on ongoing activities, often within an organisation. These Reports provide concise information about daily or periodic operations, helping stakeholders stay informed and make informed decisions.  

They focus on facts and figures, avoid unnecessary details, and typically follow a standardised format. Examples include daily Sales Reports, Attendance Reports, And Inventory Status Reports. Routine Reports are essential for tracking performance and ensuring smooth operations. 

Special Reports 

Special Reports are more in-depth and are created for specific purposes, such as investigating a particular issue or analysing a unique situation. These Reports require extensive research and a comprehensive presentation of findings. They are often used to address complex problems or make critical decisions.  

For instance, a company might commission a Special Report to evaluate the impact of a new product launch, or a government agency might prepare a Special Report on the environmental impact of a policy change. Special Reports provide a thorough examination of a specific topic and often include detailed recommendations. 

Formal Reports 

Formal Reports are comprehensive and meticulously structured documents characterised by a standardised format. They usually include a title page, table of contents, executive summary, methodology, findings, discussion, recommendations, and conclusion. Formal Reports are common in academic and corporate environments, as well as in government and research institutions.  

They are used to present detailed information and analyses, often for decision-making or academic purposes. A thesis, a business proposal, or an annual Financial Report are examples of Formal Reports. These Reports require a high degree of professionalism and follow strict formatting and citation guidelines. 

Informal Reports 

Informal Reports are less structured and often used for internal communication within an organisation. They are generally shorter and more straightforward than Formal Reports, emphasising brevity and efficiency. Memos, email updates, and short Progress Reports are common examples of informal Reports. 

They serve to share information quickly, often within a department or among team members. Informal Reports are valuable for everyday communication, problem-solving, and decision-making within an organisation, and they do not require the extensive structure and formality of Formal Reports. 

Master the art of professional Email communication with our Email Etiquette Training – Boost your online presence and productivity now!  

What is the Report Writing format?  

Report Writing Format is a way of organising and presenting information in a concise and clear manner. It usually follows a standard structure that can be adapted to different purposes and audiences. A typical Report Writing format consists of the following elements:  

a) Title page : This is the first page of the Report that contains the title, the author’s name, the date, and any other relevant information. 

b) Table of contents : This is an optional page that lists the sections and subsections of the Report with their corresponding page numbers. 

c) Executive summary (or abstract) : This serves as a concise summary outlining the key points and discoveries within the Report. It should be written in a clear and concise manner and highlight the purpose, scope, methodology, results, analysis, conclusion, and recommendations of the Report. 

d) Introduction : This is the first section of the Report that introduces the topic, background, objectives, and scope of the Report. It should also provide a clear statement of the problem or research question that the Report aims to address. 

e) Methodology : This is the section that describes how the data or information was collected and analysed. It should explain the methods, tools, techniques, sources, and criteria used in the research or investigation. It should also mention any limitations or challenges encountered in the process. 

f) Findings/results : This is the section that presents the data or information obtained from the research or investigation. It should be organised in a logical and coherent manner, using headings, subheadings, tables, graphs, charts, and other visual aids to illustrate the key points and trends. 

g) Analysis and discussion : This is the section that interprets and evaluates the findings or results of the Report. It should explain what the data or information means, how it relates to the problem or research question, and what implications or conclusions can be drawn from it. It should also compare and contrast the findings or results with other relevant sources or literature. 

h) Conclusion : This is the final section of the Report that summarises the main points and findings of the Report. It should restate the purpose, objectives, and scope of the Report and provide a clear answer to the problem or research question. It should also highlight the main implications or contributions of the Report to the field or topic of interest. 

i) Recommendations : This is an optional section that provides suggestions or actions based on the findings or conclusions of the Report. It should be realistic, feasible, and specific and address any issues or gaps identified in the Report. 

j) References : This is a list of sources that were cited or consulted in the Report. It should follow a consistent citation style, such as APA, MLA, Harvard, etc. 

k) Appendices : These are additional materials that support or supplement the main content of the Report. They may include data tables, calculations, questionnaires, interview transcripts, etc. 

Unleash your creativity and become a master storyteller with our Creative Writing Training - Start your writing journey now!  

Tips for effective Report Writing 

Here are some tips for effective Report Writing:  

a) Know your purpose and audience : Before you start writing, you should have a clear idea of why you are writing the Report and who will read it. This will help you decide what information to include, what tone and style to use, and how to structure and format your Report. 

b) Plan and research : You should plan your Report by outlining the main sections and sub-sections and identifying the key points and arguments you want to make. You should also research your topic thoroughly, using reliable and relevant sources and taking notes of the data and evidence you will use to support your claims. 

c) Write and edit : You should write your Report in a concise and clear manner, using simple and precise language and avoiding jargon and slang. You should also follow the Report Writing format that suits your purpose and audience and use headings, subheadings, bullet points, tables, graphs, charts, and other visual aids to organise and present your information. You should also edit your Report carefully, checking for spelling, grammar, punctuation, and formatting errors and ensuring that your Report is coherent and consistent. 

d) Use tools and software : You can use various tools and software to help you with your Report Writing process. For example, you can use Bing to search for information on your topic or to find examples of Reports written in different formats. You can write and edit your Report, using features such as grammar check, spell check, word count, citation manager, etc, in Google Docs or Microsoft Word. You can also use PowerPoint or Prezi to create and present your Report visually.

a) Purpose : Project Writing is usually done to demonstrate the student’s ability to apply their skills and knowledge to a specific problem or topic. Report Writing is usually done to present the results and findings of a research or investigation on a specific problem or topic. 

b) Format : Project Writing does not have a fixed format, but it may follow the structure of an essay, with an introduction, body, and conclusion. Report Writing has a fixed format, with a title page, table of contents, summary, introduction, methodology, findings/results, analysis/discussion, conclusion, recommendations, references, and appendices. 

c) Features : Project Writing is more creative and flexible than Report Writing. It may include personal opinions, reflections, or recommendations. Report Writing is more formal and objective than project writing. It should be based on reliable sources and data and avoid personal opinions or bias. 

d) Examples : Some examples of Project Writing are a business plan, a marketing campaign, a software development, a case study analysis, etc. Some examples of Report Writing are a Lab Report, a Market Research Report, a Scientific Report, a Feasibility Report, etc. 

Project Writing and Report Writing are different types of academic writing that require different skills and approaches. You should always check the requirements and expectations of your course and module handbooks, instructions from your lecturer, and your subject conventions before you start writing. 

Unlock the power of effective communication with our Report Writing Training - Start crafting impactful Reports today!  

Conclusion 

Report Writing is a crucial skill that can open doors to various opportunities in your academic and professional life. By understanding What is Report Writing, the types of Reports, Report Writing formats, and following effective tips, you can become a proficient Report Writer. Moreover, recognising the differences between project writing, article writing, and Report Writing will help you choose the right approach for your communication needs. Finally, with the help of modern Report writing software, you can streamline the process and create impressive Reports that convey your message effectively.  

Transform your potential into excellence - Join our Personal Development Training and embark on a journey of self-improvement!  

Frequently Asked Questions

Upcoming business skills resources batches & dates.

Fri 7th Jun 2024

Fri 16th Aug 2024

Fri 4th Oct 2024

Fri 6th Dec 2024

Get A Quote

WHO WILL BE FUNDING THE COURSE?

My employer

By submitting your details you agree to be contacted in order to respond to your enquiry

• Business Analysis
• Lean Six Sigma Certification

Share this course

Our biggest spring sale.

We cannot process your enquiry without contacting you, please tick to confirm your consent to us for contacting you about your enquiry.

By submitting your details you agree to be contacted in order to respond to your enquiry.

We may not have the course you’re looking for. If you enquire or give us a call on 01344203999 and speak to our training experts, we may still be able to help with your training requirements.

Or select from our popular topics

• ITIL® Certification
• Scrum Certification
• Change Management Certification
• Business Analysis Courses
• Microsoft Azure Certification
• Microsoft Excel Courses
• Microsoft Project
• Explore more courses

Press esc to close

Fill out your  contact details  below and our training experts will be in touch.

Fill out your   contact details   below

Thank you for your enquiry!

One of our training experts will be in touch shortly to go over your training requirements.

Back to Course Information

Fill out your contact details below so we can get in touch with you regarding your training requirements.

* WHO WILL BE FUNDING THE COURSE?

Preferred Contact Method

No preference

Back to course information

Fill out your  training details  below

Fill out your training details below so we have a better idea of what your training requirements are.

HOW MANY DELEGATES NEED TRAINING?

HOW DO YOU WANT THE COURSE DELIVERED?

Online Instructor-led

Online Self-paced

WHEN WOULD YOU LIKE TO TAKE THIS COURSE?

Next 2 - 4 months

WHAT IS YOUR REASON FOR ENQUIRING?

Looking for some information

Looking for a discount

I want to book but have questions

One of our training experts will be in touch shortly to go overy your training requirements.

Your privacy & cookies!

Like many websites we use cookies. We care about your data and experience, so to give you the best possible experience using our site, we store a very limited amount of your data. Continuing to use this site or clicking “Accept & close” means that you agree to our use of cookies. Learn more about our privacy policy and cookie policy cookie policy .

We use cookies that are essential for our site to work. Please visit our cookie policy for more information. To accept all cookies click 'Accept & close'.

English Report Writing

Teachers and professors often provide students with various tasks and assignments to accomplish as a way of testing their intellectual and logical capacities. Other than writing an essay , reports serve as a great way for students to expand their knowledge on a specific topic for a better learning experience. With English reports being a common course requirement for students to prepare during their secondary and tertiary years in an institution, learning about the basics of report writing is essential.

What is English Report Writing? English report writing is the process of preparing a formal document in English, detailing specific information or findings in a structured and clear manner. It involves collecting and analyzing data, then presenting it in a logical format. This type of writing is common in various fields like business, education, and research, serving the purpose of informing or making recommendations. Key features include an organized structure with sections such as introduction, body, and conclusion, and a focus on clarity, accuracy, and objectivity in presenting information.

Say for example, the purpose of your English report is to discuss the different poetic elements that have shaped the course of literature in the past centuries. Here, the report would require a thorough study on the history of poetic literature and how it has gradually changed over the years. This will help the researcher, who may be a student, understand why things are the way they are today.

Other categories of a report may cover technical and business topics, field reports, and scientific reports. The first category includes disciplines that focus on engineering, commerce, accounting, finance, and information technology, where reports come in the form of a case study or problem. Field reports , on the other hand, require extensive analysis on phenomena or events in the real world that center on particular theories studied in the given field. Scientific reports, also referred to as laboratory reports, include methods, results, and conclusions that are essential to the investigation of a study. You may also like essay writing examples & samples .

When writing a report, its always important to structure the document in such a way that promotes clarity in communication. The scope and style of the report would also depend on its intended audience, its purpose, as well as the type of information being delivered.

Elements/ Format of English Report Writing

Before you begin creating your document, it’s important to take note of the standard structure that must be followed when making a report. While the structure may slightly vary depending on the type of report created, the general report writing format consists of the following chapters:

The only thing difficult about preparing the title page is creating the title itself. A good title must be compelling and sufficiently informative to capture the attention of readers. Most titles define the main subject, along with the concepts or theories covered in the report. Apart from that, the title page also consists of other blocks of information such as the submission date, the names and positions of the authors, and the principal reader (or the organization) responsible for preparing the document. You may also see writing templates & examples .

Table of contents

Adding a table of contents would depend on the length of the said report. It wouldn’t be practical to create a table of contents for a five-page document, but if the report goes beyond ten pages, then it might be necessary to guide readers. It would also be best to create the table of contents once the report has already been finalized.

Executive summary

An executive summary , otherwise known as the abstract, is a brief technical summary of a report that is designed to provide a quick overview of the study for readers to grasp. It must present key concepts that have been presented in the report’s content, along with the findings, conclusions, and recommendations. This should give readers a glimpse of what has been covered in the report, specifically for those who do not have the time to read the whole thing. And since it’s supposed to be a summary, then a one-page chapter would do.

Introduction

Also referred to as the background of the study, the introduction briefly describes the problem or issue being reported on. It defines the purpose of the said report, along with the specific objectives that must be met. The scope and limitations of the study, which may include the hypothesis made by the researchers, should also be stated clearly to give readers an idea of what to expect. You may also like writing examples in doc .

The “Body” of a report is its core section where the main information is detailed. It typically includes methodology, which explains how research was conducted or data gathered; findings, where the actual data or information collected is presented; and analysis, which interprets the findings, discussing their significance and relevance to the report’s topic.

Drawing detailed conclusions based on your results is critical to the report. Most people simply scan through a report to focus solely on the executive summary and the conclusion. With that being said, it’s important to arrange data in such a way that major conclusions are pointed out first. Identify significant issues related to the case and provide your interpretation for each. There must be a logical pattern of facts stated clearly and concisely to make it easier for readers to comprehend. You may also check out book writing examples & samples .

Best Example of English Report Writing

Title: The Impact of Online Learning on High School Students   Abstract: This report examines how online learning has affected high school students’ academic performance and well-being during the 2023-2024 school year.   Introduction: The shift to online learning due to global health concerns has significantly altered the educational landscape. This report aims to analyze its impact on students’ learning and mental health.   Methodology: Data was collected through surveys and interviews with students, teachers, and parents from five high schools.   Findings: The results indicate a mixed impact on academic performance, with some students thriving while others struggle with the lack of in-person interaction.   Discussion: The findings suggest that online learning offers flexibility but lacks the social interaction crucial for some students’ learning and emotional well-being.   Conclusion and Recommendations: The report concludes that while online learning is effective for some, schools should offer blended learning options to cater to diverse student needs.

Business English Report Example

gratitude41117.com

Size: 50 KB

Directed Writing English Report Example

teachmesir.blogspot.com

Size: 49 KB

English News Report Example

Size: 129 KB

Managed Services English Report Example

Size: 282 KB

English Report Writing Example

tep.engr.tu.ac.th

Size: 169 KB

Report of Creative Writing

jnvkapurthala.org

Size: 51 KB

New English Report Example

Size: 189 KB

Random Inspection English Report Example

Size: 222 KB

Sample Meeting English Report Example

Size: 151 KB

English Correspondence and Report Writing

Size: 239 KB

Writing a News Report Example

schools.peelschools.org

Size: 450 KB

A Quick Guide to Report Writing

Report writing is a long, daunting process for many individuals. It demands a lot of time and effort for researchers to complete before the proposed due date.

Fortunately, this can be an enjoyable learning experience when done correctly. Here is a step-by-step process to guide you in your report writing journey.

1. Select a Topic.

It’s impossible to write a good report about something you’re not interested in, or completely clueless about.

But before you pick out a topic to discuss, start by understanding the assignment given. What is asked from you? What information do you need to relay? Your topic must be specific and original for it to work. A relatable topic is easier to write about because chances are, you may already possess basic knowledge on the subject which could serve as a foundation for your report. This way, you wouldn’t be wasting too much time at the library browsing through books and journals that focus on a given topic. You may also see formal writing examples & samples .

Additionally, try to keep it as specific as possible. Broad subject matters are more difficult to approach because there are a lot more grounds that need to be covered, which is why you need to be particular with what you hope to address.

2. Research on the Subject.

One of the most important steps in report writing is the research process. This is where trips to the library is much needed. Most report writing guidelines indicate a specific number of sources needed to finish the paper, and following these instructions is essential in completing a course.

The library’s database is usually filled with a vast variety of sources for you to check out. You may even look for reputable online sources for quick and easy data gathering. It’s also best to stick with information from published documents that are uploaded on reliable platforms such as government agency websites and scholarly journals. You might want to avoid forums and chat rooms as well, as these sources do not possess a credible backing. You may also like script writing examples & samples .

3. Prewrite Your Report.

No report would ever be complete without a proper thesis statement. This simply summarizes what you want to prove to your target readers in a brief and general statement.

Another helpful tip to take note of is to create an outline of your report. This will make it easier for you to gather thoughts and put into writing by visualizing how your report would look like. After writing your thesis statement, list down at least three main ideas that support it. With the help of a subtopic, you can then get into descriptive details for your report. You may also check out tips for writing an effective essay .

4. Start Writing.

Once you have successfully created a draft for your report, you can move on to the formal writing process. Here, the topic must be introduced, discussed, and analyzed in a comprehensive manner. This also where the aforementioned report writing format comes to play.

5. Finalize the Document.

Before submitting the report, be sure to review it for any spelling and grammar mistakes. Check whether the information specified in the document make complete sense, and are relevant to the overall purpose of the report. For better results, you can read the report from an outsider’s perspective to see if it communicates clearly. You can also get someone else to take a look at the report for further evaluation.

Whether you’re writing an English report, a school report , or a simple narrative report , it’s important to keep these writing tips in mind. Though report writing can be a meticulous task for most individuals, with the right attitude and guidance, you’re sure to create the perfect report in no time.

Report Generator

Text prompt

• Instructive
• Professional

Generate a report on the impact of technology in the classroom on student learning outcomes

Prepare a report analyzing the trends in student participation in sports and arts programs over the last five years at your school.

How to write a report? | C1 Advanced (CAE)

There are three main areas of focus when writing a report:

• Present factual information Obviously, these facts might be made up (not real) by you but you need to present them as if they were factual.
• Effective and efficient text organization That means you need to think about the right paragraph structure , relevant headings as well as different linking words and expressions that we can use to connect our ideas.
• Making suggestions/recommendations Every report has a suggestion or recommendation at the end of it because that’s the sole purpose of writing a report.

Check our Writing Guide – to see how to write a CAE report in detail.

FCE, CAE, CPE

Practice tests online, c1 advanced (cae) report: structure, c1 advanced (cae) report: writing guide.

We will use the example topic below:

You have just completed six months in a new job. In preparation for a progress meeting, you have been asked to write a report to your manager.

Your report should explain what you feel you have achieved in the job so far, describe an problems you have had, and suggest any future training that would be suitable.

Write your  report (around 220 – 260  words)

Step 1: Find the topic points & topic

Knowing the topic can help you set the tone as well as think about vocabulary and expressions that you might want to include in your text. Also, we need to find the main topic points that we need to address in the task because they will make up the main portion of our text.

You have just completed six months in a new job. (topic: Job) In preparation for a progress meeting, you have been asked to write a report to your manager. (report is for : manager)

Your report should explain what you feel you have achieved (topic point) in the job so far, describe any problems you have had, (topic point) and suggest any future training (topic point) that would be suitable.

Topic: six months in a new job

Main key points:

• explain what you feel you have achieved
• describe any problems you have had
• suggest any future training

The topic is your new job and we have three points which we must comment on.

The last thing we should think about in our task analysis s who’s going to read our report by finding out this kind of information we can decide on the correct style and most appropriate register for our text.

Target reader: your manager.

As soon as we’ve analyzed the task and extracted all the information that we need we can start building our structure and writing a report.

Practice, Write & Improve

Step 2: title.

The report should start with the title it could be something like:

• Report on …….   and then you write the topic of what you’re reporting.
• or you can write the topic and end it with phrase  : a report

in this way, the title will have an appropriately formal connotation. See both examples below:  Title: Report on six-month progress as a teacher Title: Six-month teacher progress : a report

Step 3: Introduction

The introduction must contain all the necessary information covered by the report:

• appropriate beginning in which you should explain your purpose for writing your report The purpose of this report is to…..
• The topic of the report (see step 1) 
• The three main key points that you discovered (see step 1)

See sample introduction:

Report on six-month progress as a teacher The purpose of this report is to (appropriate beginning) evaluate the progress following the first half year in my current position as an English Teacher (topic)   as well as enumerate achievements (point 1) , outline issues (point 2)  and make suggestions (point 3)  for professional development measures.

Step 4: The body paragraphs (main content) 

In the main content, you should comment on/answer the main key points that you discovered in the task  (see step 1) under suitable subheadings (positive/negative points), and each is placed in a separate section/paragraph .

Main key points  (see step 1):

See the example main content below, with additional annotations you may find useful:

Achievements – add heading/simple, informative, formal Throughout the first six months of employment at XYZ School, I have made important strides in professional development by incorporating several new methods such as the task-based approach in daily teaching practice, which has improved my students’ experience tremendously . Apart from personal progress , numerous students have achieved their goals and advanced to higher education providers under my guidance. [describes  first point – what you have achieved]

Problems – add heading Despite all of this organisation of internal exams is underdeveloped as there does not seem to exist policy and students have expressed their displeasure with other groups at the same level receiving easier or more difficult questions in their tests. Additionally , my mentor has not always been available even though a certain level of guidance in specific areas, for example developing teaching materials, is still required . [describes the second point – problems]

Future opportunities – add heading  Considering all of the above, two main areas of possible improvement can be identified . Firstly , student and teacher satisfaction could be increased by establishing a resource bank for tests and exams and by training all the teachers to use them so as to ensure a consistent experience for our students. Secondly , regular meetings with a mentor should be mandatory in order to provide guidance and to help teachers become independent and confident with teaching materials. [describe the third point – suggestions]

                      – topic paragraphs / contain the main information about a given section

                   – useful language, formal expressions

                    – transitional words, expressions and conjunctions, which link the sentences and make the text more fluid

Step 5: Conclusion

The conclusion should contain a final assessment of the report , providing information, conclusions and giving a final answer.

If the task of the report was, for example, to answer some questions, then this information should be included in the summary.

Conclusion – add heading  In the final analysis, the situation of the teachers and students at our school is very likely to improve and overall satisfaction will probably increase due to more efficient work processes if ideas included in the report are implemented.                 – persuasive language

See full report…

Full report.

Report on six-month progress as a teacher

The purpose of this report is to evaluate the progress following the first half year in my current position as an English Teacher as well as enumerate achievements outline issues and make suggestions for professional development measures.

Achievements Throughout the first six months of employment at XYZ School, I have made important strides in professional development by incorporating several new methods such as the task-based approach in daily teaching practice, which has improved my students’ experience tremendously. Apart from personal progress, numerous students have achieved their goals and advanced to higher education providers under my guidance.

Problems Despite all of this organisation of internal exams is underdeveloped as there does not seem to exist policy and students have expressed their displeasure with other groups at the same level receiving easier or more difficult questions in their tests. Additionally, my mentor has not always been available even though a certain level of guidance in specific areas, for example developing teaching materials, is still required.

Future opportunities Considering all of the above, two main areas of possible improvement can be identified. Firstly, student and teacher satisfaction could be increased by establishing a resource bank for tests and exams and by training all the teachers to use them so as to ensure a consistent experience for our students. Secondly, regular meetings with a mentor should be mandatory in order to provide guidance and to help teachers become independent and confident with teaching materials.

Conclusion In the final analysis, the situation of the teachers and students at our school is very likely to improve and overall satisfaction will probably increase due to more efficient work processes if ideas included in the report are implemented.

Submit your (CAE) Report for review

C1 advanced (cae) report: example answers, cae report sample 1.

You have been helping to run a new music club at your college. Now the college principal wants to get more people involved with the club and attract new members. The club organiser has asked you to write a report for the principal outlining what the club currently does, explaining the club’s future plans and suggesting ways of getting more people involved with the music club.

Student’s CAE Report Answer:

RockSun – present situation, future plans and improvement suggestions (title)

The objective of this report is to outline the current condition of the RockSun music club, shed some light on the club’s plans in the near future, and propose novel ways of attracting new visitors.

Present situation

At present, the activities that the club organises are twofold:

• gigs of indie bands at least once a week at weekends;
• musical instrument courses for wannabe musicians on weekdays.

Regrettably, he club does not enjoy much popularity among students, despite it being located in the heart of the campus near the dorms . This is, firstly, due to the prices at the club which are on the expensive side and, secondly, the fact that performers visiting the club are chiefly little-known artists. Both factors greatly discourage many potential customers.

The future of the club looks bleak and some corrective actions are required. The club management, aware of the gravity of the situation, is planning to expand its operations to attract new visitors. In the first place, additional musical courses, including singing lessons by reputable teachers, are planned. Additionally, the club intends to attract better known artists for the weekend concerts.

Suggestions to attract more visitors

The actions planned, which are certainly a step in the right direction, may not be sufficient. What could attract more visitors is reducing food and drink prices as it is one of the most important factors on which any club’s popularity is based. Furthermore, weekly musical quizzes with prizes might appeal to the club’s target customers.

Get Your (CAE) Report Checked!

Cae report sample 2.

You have recently attended a week’s training course and on your return you receive the following note from your boss:

Hope you enjoyed the training modules. We’re compiling a report to help us evaluate our Staff Development programme. P lease send me an outline of what you did on the course, which modules were the most useful and your opinion of how colleagues would benefit from attending in the future. Thanks.

Student’s CAE Report Answer:

Report on the Staff Development Programme – a description of the training course carried out to improve the performance of our staff at work.

Organisation of the training modules

I have recently attended the training course organised by the company in order to workers get more information and develop some skills required in this activity.

I have to say that the information given in the course is hugely useful, but it should be scheduled in other date. At this moment, everybody is really busy and workers find it difficult to set aside time to not miss the course.

There is no point arguing that the sessions are too long and dense, what makes even harder to get the most of the training.

Alternative course

I would recommend to divide the content is several shorter sessions according to the main topics to deal with.

Perhaps, not everybody needs to receive the whole information. So, there can be some specific sessions to people involved in that area, whereas who is not working on that subject would only receive a short session just to get some knowledge.

Recommendations

I would like to make the following recommendations:

1.Schedule the training course in a less busy time.

2.Divide the sessions into shorter modules to ease people to attend.

3.Ensure the content is targeted to the people who are meant to attend them. 

If these recommendations are implemented, the training programme will be much more successful.

Get Your (CAE)m Report Checked!

C1 advanced (cae) report: writing topics, example topic 1.

Your report should explain what you feel you have achieved in the job so far, describe any problems you have had, and suggest any future training that would be suitable.

Write your report .

Example Topic 2

An international youth organisation is planning to publish a report looking at attitudes between different generations:

We are very keen to hear how elderly people are regarded by younger people in different countries and why the younger generation feel the way they do about elderly people. Suggestions regarding how positive attitudes can be developed are welcome.

Write the report for the organisation.

Example Topic 3

You have been asked to write a report for the World Information Organisation on the following topic:

What are the greatest threats to the environment in your country today? What are the solutions?

Write your report

C1 Advanced (CAE) Report: Common Mistakes

What is recommended to include in the report.

• Inverted conditional (Were we to..)
• Participle clause (Being…/Having gone..)
• Double comparative (The more we… the more)
• Passive structures (The committee has been informed about …)
• Cleft sentence (What is most crucial is..)
•   Linkers (Notwithstanding / despite / due to / consequently)

What is not recommended in the report?

• Idioms (are informal)
• Phrasal Verbs  (are informal)
• Contractions (We’ve, It’s been said)
• Giving personal opinions (I think, | guess)

More than Practice Tests

C1 advanced (cae) report: writing checklist.

After writing your text, you can check it yourself using the writing checklist below.

How to do that? Simply check your text/email by answering the questions one by one:

• Have I covered all the key information required by the task?
• Have I written only information which is relevant to the task?
• Have I developed the basic points in the task with my own ideas?

Communicative Achievement

• Have I achieved the main purpose(s) of the text (for example, explaining, persuading, suggesting, apologising, comparing, etc.)?
• Have I used a suitable mix of fact and opinion?
• Have I used a suitable style and register (formal or informal) for the task?

Organisation

• Have I used paragraphs appropriately to organise my ideas?
• Have I used other organisational features appropriately for the genre of the text (for example, titles, headings, openings, closings, etc.)?
• Is the connection between my ideas clear and easy for the reader to follow? (For example, have I used appropriate linking words, pronouns, etc. to refer to different things within the text?)
• Are the ideas balanced appropriately, with suitable attention and space given to each one?
• Have I used a wide range of vocabulary?
• Have I avoided repeating the same words and phrases?
• Have I used a range of simple and more complex grammatical structures?
• Have I correctly used any common phrases which are relevant to the specific task or topic?
• Is my use of grammar accurate?
• Is my spelling accurate?

C1 Advanced (CAE) Report: Tips

Tips on structure:.

• You don’t need a heading for the introduction – a line or two describing the report will be sufficient.
• Cover the content points in the order in the text, and try to link between them where possible. One way to link is to report something good, followed by something bad, and then use an appropriate linking word.

Tips on language:

• Think who wants to read your Report?
• Usually, it’s somebody who wants some specific information.
• The information is about something that happened in the past.
• The Target Reader of a Report usually doesn’t have much time – help them find the information they need by using headings.
• The Target Reader doesn’t need to be entertained, but they will be better informed if there is specific informat ion in the Report.

C1 Advanced (CAE) Report: Mark Scheme

C1 advanced (cae) report: useful phrases & expressions.

We will finish it with some useful vocabulary mostly used to organize information. Although it is taking a shortcut, if you learn several expressions for each paragraph in each type of text that could be on your exam, you will certainly be able to create a very consistent and well-organized text.

Introduction (the goal of the report)

The objective of this report is to compare ….. and ….. The purpose of this report is to examine / evaluate / explain / describe / analyse / present / outline… This report aims to… It is based on a survey conducted among… It is the result of a discussion which took place among…

Development

The first observation to make concerns… First of all,… Firstly,… Secondly,… Furthermore,… Moreover,… In fact,… Lastly,… Finally,… It has to been stressed that… According to (the majority of respondents)… In spite of (the fact that)… Despite (the fact that)… The outlook for …… is (far from) bright/optimistic/depressing/daunting The future looks bleak/remains uncertain/is promising This seems unlikely in the near/foreseeable future

I would strongly recommend that… The following measures should be implemented: In the light of the results of the survey I would advise against… Given the results of the survey, I would advise for… I feel it would be to our advantage if… The best solution would be to… In order to improve …… it is necessary to.. This will have an impact on …….

Provided that these recommendations are taken into consideration,… In conclusion,… From the research one can conclude that…

Would you pass C1 Advanced (CAE)?