formal letter job application class 12

Letter for job Application Class 12 Format, Examples, Samples, Topics

Applications for jobs are written in a very formal, precise, and to – the – point fashion. A biodata is enclosed to help the applicant draw attention to her/his qualifications and skills.

Looking for an easy way to learn English Grammar? then you are in right place. Here we providing basic  English Grammar  topics like Tenses Verbs, Nouns, etc…

Letter for Job Application Class 12 Format, Examples, Samples, Topics Pdf

Job Application Format

Biodata Format for Job Application Name : Father’s Name : Address : D.O.B : Age : Educational Qualifications

• •

References : 1. Name : Designation : Institution :

2. Name : Designation : Institution : Place :  ……………………….                                                       Sign: ………………………. Date : ……………………….                                                         Name: ……………………….

Job Application Letter Questions and Answers Examples Class 12 CBSE

Question 1. You are Ashish/Nimmi Dhar B – 94 Fort Road, Jamrhu. You have read the advertisement given below. You are qualified for the job. Write an application in 120 – 150 words along with resume.

Answer: B – 94 Fort Road Jammu XXXXXX 22 March 2017 The Managing Director(ICI) B – 12. Barakhamba Road New Delhi 1IOXXX

Dear Sir, Subject: Application for the post of Accounts Officer

This is in response to your advertisement in The Times of India of 21 March. I wish to apply for the same as I have the requisite qualification and experience. My resume is enclosed herewith for your kind perusal and consideration. I can assure you that if selected, I shall prove to be an asset to your company.

Yours faithfully Nimmi Dhar

Question 2. Sunshine Public School, Pune requires two sports coaches (one male and one female). Each should be a degree holder in physical education as well as a SAI certified coach in athletics. You have seen their advertisement and you know that you have these qualifications. Write an application in 120 – 150 words along with your resumé. You are Praveen[Praveena, M – 114, Najafarh, Delhi. Answer: M114 Naj afgarh Delhi 12 April 2OXX The Principal Sunshine Public School Pune

Dear Sir Subject: Application for the post of an athletics’ a coach

It is in response to your advertisement in the Times of India dated 11 April, for the post of a male and a female coach. I find myself very suitable for the same as I have not only a degree in physical education but am also a certified coach in athletics from the Sports Authority of India (SAI) having an experience of 5 years. I am enclosing my resume for your perusal. I assure you that if selected, shall prove to be an asset to your school.

Yours faithfully Praveena

Question 3. Bal Vidya Public School, Bhilai, urgently requires a post – graduate teacher to teach political science for which they have placed an advertisement in The Bhilai Express. You are Sanjay/Sanjana Sharma from 21, Yasant Marg, Bhilai. Draft a letter including a CV, applying for the advertised post. (120 – 150 words) Answer: 28, Vasant Marg Bhilai XXXXXX Chhattisgarh 2 June 2018 The Principal Bal Vidya Public School Ravidas Marg Bhilai XXXXXX Chhattisgarh

Dear Sir Subject: Application for the post of a postgraduate teacher (political science)

With reference to your advertisement in the The Bhilai Express dated 10 May 20XX for the post of Postgraduate teacher in Political Science, I wish to submit my application for the same. I am also attaching my CV herewith.

Yours faithfully Sanjay Sharma Enel. CV

Question 4. Write an application (including a resume) in 120 – 150 words for the post of a receptionist advertised in a national newspaper by JKL Publishers, Peshwa Road, Pune. You are Karuna, M114, Mall Road, Pune, a graduate from SNDT University and have done a Secretarial Practice Course from YWCA, Mumbai. Answer: M114 Mall Road Pune XXXXXX 1 March 20XX The Manager JKL Publishers Peshwa Road Pune XXXXXX

Dear Sir Subject: Application for the Post of a Receptionist

This is with reference to your advertisement in The Times of India dated 26 February 20XX for the post of a receptionist. I am at present working with a reputable company in Delhi and since my father has been transferred to Pune, I am looking for a job here.

I would like to state here that I have an experience of nearly five years and would prove to be an . asset to your publishing house if given a chance.

I am enclosing my resume for your perusal.

Yours faithfully Karuna

Question 5. You are Prem/Parul, 16, TT Nagar, Bhopal. You would like to apply for the post of the Marketing Manager in a reputable firm in Mumbai. Write a letter to the Public Relations Officer, Chaitanya Enterprises, Mumbai, applying for the job. Write the letter in 120 – 150 words giving your biodata. Answer: 16, T.T. Nagar Bhopal 7 December 20XX The Public Relations Officer Chaitanya Enterprises Link Road, Versova Mumbai 4000XX

Dear Sir Subject: Application for the post of Marketing Manager

In response to your advertisement in ‘The Times of India’, dated 5 December 20XX for the post of a marketing manager, I wish to offer my candidature for the same.

I have requisite qualifications and excellent communication skills. I am enclosing a copy of my biodata for your perusal and kind consideration.

I have a passion for marketing and am keen to implement new strategies.

Hoping for a favourable response. Yours faithfully Prem Raghuvanshi Enel.: 1. Photograph 2. Testimonials & Certificates . 3. Resume

Question and Answer forum for K12 Students

Letter for job Application Class 12 Format, Examples, Samples, Topics

Applications for jobs are written in a very formal, precise, and to – the – point fashion. A biodata is enclosed to help the applicant draw attention to her/his qualifications and skills.

Basic  English Grammar  rules can be tricky. In this article, we’ll get you started with the basics of sentence structure, punctuation, parts of speech, and more.

We also providing Extra Questions for Class 12 English Chapter wise.

• While the forwarding letter has the same format as an official letter, a biodata or curriculum vitae is written in a standardized format.

While stressing on one’s qualities, it is essential to avoid either bragging or being ingratiating.

Important points

• Applications for jobs are written in a very formal, precise and to-the-point fashion. A biodata is enclosed to help the applicant focus on her/his qualifications and skills.
• While stressing on one’s qualities, it is essential to avoid either bragging or being ingratiating.

Letter for Job Application Sample Examples for Class 12 CBSE

Letter for Job Application Practice Examples for Class 12 CBSE

1. You are Suresh/Smita. You come across the following advertisement in a national daily. You consider yourself suitable and eligible for the post. Write an application in response to the advertisement.

2. You saw the following advertisement in a national daily. You think you are eligible to apply for the post mentioned. Write an application in response to the advertisement.

3. You are Kamala/Rajan. You have seen an advertisement for the post of an English teacher in Rani Public School, Kolkata. Write a letter in response to the advertisement applying for the post. Give your detailed biodata also.

4. You are Shilpa/Sameer living in Bangalore. You are looking for a job. While browsing through the Bharat Times of 26.01.20XX, you come across the following advertisement. Choose a post for which you think you are suitable. Send your application in response to this advertisement.

5. India Assurance Company, New Delhi, has published an advertisement in Bharat Times for the recruitment of management trainees to be groomed as managers of their company. Apply for the same, giving your detailed biodata (curriculum vitae). Invent all necessary details. You are Aman/ Aditi, 54-A, Gulab Road, Lucknow.

7. You are Sanghamitra/Debashish Sen, a 19-year-old dancer residing in Delhi. You read the following advertisement in The Indian Times (14 April 20XX). You are interested in applying for a scholarship being offered by the Sahitya Kala Parishad for Performing Arts (Dance). Send in your biodata and a covering letter along with your portfolio to the Sahitya Kala Parishad in response to the advertisement.

Job Application Letter

A job application letter is a document that a person writes to their potential employer so as to give them information about their qualifications, experience, skills and knowledge. It is also known as a cover letter and is sent along with a resume and other necessary documents to the employer.

The basic role of a job application letter is to introduce your potential to employers and highlight your suitability for the job vacancy. It is one of the first things that make an impression on you in the eyes of the employer. While hiring, recruiters try to analyze how passionate a person is about taking up that particular job, thus, being genuine and truthful is one of the essential qualities that they look for in the candidate. The applicant needs to convince the employer that they are right for the job by presenting a detailed and clear job application letter.

Job Application Letter: Tips and Guidelines

• A job application letter should provide information about educational qualifications, career, goals, projects and other key details in a very crisp manner.
• A job application letter should be professional in appearance.
• It should be addressed to a specific person and their position should be mentioned.
• One should attract attention to their skills, experience and knowledge in the job application letter.
• Any kind of additional documents provided along with the application letter should be addressed/mentioned clearly.
• The willingness for an interview ahead of the application should be expressed.
• The applicant should write in such a tone which sounds enthusiastic and positive to the employer.
• One should avoid mentioning repeatedly the skills and experiences which are already mentioned in the resume.
• Write persuasively and proofread before submitting.

Format for Job Application Letter

Address of the Applicant

The employer/HR,

Salutation (Respected Sir/Ma’am),

Body of the letter

Thanking you,

Yours Sincerely/Truly

(Details of the applicant)

Sample for Job Application Letter 1 – Applying as a Fresher/Graduate

  142, 12th Floor,

Vibrant Tower,

Andheri, Mumbai.

12th September 2021

The HR Manager,

ABC Technologies,

Action Tower,

Subject: Job application for the position of Software Engineer

Respected Ma’am,

I hope your day is going great. I am writing this to you regarding the software engineer position that has recently opened up in your company. I came across this position on a website and I believe that I qualify for the majority of the requirements.

I have completed my graduation in electronic communication from IIT Delhi in which I hold a CGPA of 8.65. During my graduation, I also pursued certificate courses in Java processing, front-end development and backend development.

I also recently completed a three-month internship with Sigma Technologies where I was a part of their front-end team.

I have attached my resume with this letter and I certainly believe my educational qualifications will be satisfactory as per your expectations and will meet all the requirements.

Looking forward to discussing my skill set in an interview.

Yours truly,

Sakshi Mittal

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Sample for Job Application Letter 2 – Applying for a New Job

  14, Balwant Nagar

Janpath Road,

9th January 2022

Karan Nayak

HR Manager,

Potent Solutions,

Subject: Application for vacancy of Customer Service Manager

Dear Mr Nayak,

I hope you are having a productive day. I am excited to contact you about the customer service manager vacancy posted on Potent solutions’ website. I find myself a potential candidate for the position, given my career experience, education and core skills have prepared me to thrive in this role.

In my prior experiences involving marketing and sales, I have worked successfully with my team in converting clients and making core decisions. I have strong communication skills and can readily identify and resolve customer needs.

As my resume mentions, I have 4 years of experience in sales and marketing. And though I enjoyed my job a lot, with time I have realised that my customer care skills were more effective. This interest in customer care was strong enough to lead me and pursue a career in customer services.

I would love to continue this conversation with you over an interview and I believe that I can play an essential role in providing you with quality results. Looking forward to discussing more over an interview.

Thanking You,

Yours sincerely,

Viraj Mathur

FAQs on Job Application Letter

Question 1. What is a job application letter?

Answer. A job application letter is a professional document which allows your recruiter to know about your experiences, education, skills and knowledge about a particular field. It introduces you to your potential employer and highlights your suitability for the position you are applying to.

Question 2. What is important to include in a job application letter?

Answer. At the top of the letter:

• Mention your contact details and address
• Address properly the company/organisation you are applying to
• A formal greeting (using the appropriate title and name of the addresses).
• A clear and brief subject of the letter

At the bottom of the letter:

• An appropriate sign-off eg. Yours truly, yours faithfully etc.
• Your name and signature

Question 3. Is a job application letter important?

Answer. Yes, a job application letter is an essential part of a written application. In many cases, an application letter is just as important as a resume. It is unlikely that your resume will be read if your application letter does not make a good first impression.

Question 4. What are the things that an applicant should avoid in their job application letter?

Answer. Following are some mentioned things that an applicant should avoid in the job application letter:

• Job application letter should not be copied from any other resume publication sites
• An applicant should always proofread their application letter and should not make any grammatical mistakes.
• An applicant should put highlights on what the organisation will gain from hiring them, instead of just focusing on what the applicant will gain from the organisation.

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Job Application for Class 12 Students (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional job application for class 12 students.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Job Application Letter by Class 12 Students Seeking Employment Opportunities

First, find the sample template for job application for class 12 students below.

To, The [Designation], [Company/Institute Name], [Company/Institute Address].

Subject: Job Application for the Position of [Job Title]

Respected Sir/Madam,

I, [Your Name], a student of Class 12 at [Your School Name], am writing this letter to apply for the job position of [Job Title] at your esteemed organization, as advertised. I am confident that my skills and passion make me a strong candidate for this opportunity.

I have consistently maintained a strong academic record in my school and participated actively in extracurricular activities. I am a quick learner, responsible, and possess excellent communication skills, which I believe will be beneficial for the role.

I am eager to take up this job to not only enhance my skills but also to gain practical exposure in the professional world. This opportunity would also help me financially to support my higher education.

Enclosed with this letter is my detailed resume, outlining my credentials, achievements, and skills. I assure you that given a chance, I will work with utmost dedication and responsibility.

I look forward to the opportunity of discussing my application with you further. I am ready to attend the interview at a time convenient to you.

Thank you for considering my application. I am eagerly awaiting your positive response.

Yours sincerely, [Your Name] [Your Address] [Your Contact Number] [Your Email Address]

Enclosure: Resume

Below I have listed 5 different sample applications for “job application for class 12 students” that you will certainly find useful for specific scenarios:

Application for Internships for Class 12 Students

To, [Recipient’s Name], [Recipient’s Position], [Company’s Name], [Company’s Address],

Sub: Application for Internship

I, [Your Name], a Class 12 student from [Your School’s Name], am writing to express my keen interest in the internship opportunity available at your esteemed organization. I am pursuing my studies in the [Your Stream – Science/Commerce/Humanities] stream and am eager to apply the knowledge I have garnered so far in a real-world setting.

During my academic journey, I have consistently achieved good grades and have been involved in various co-curricular and extracurricular activities that have enhanced my skills and abilities. My teachers and peers regard me as a dedicated, responsible, and hardworking individual.

I am particularly interested in this opportunity because I believe it aligns well with my aspirations. I am sure that interning at [Company’s Name] would provide me with a valuable learning experience and a chance to contribute to your team.

I am proficient in [Mention some skills relevant to the internship like computer skills, communication skills, etc.]. I assure you that if given an opportunity, I will work diligently and contribute positively.

Please find enclosed my resume and academic records for your reference. I am eager to discuss how my background and skills would be a good match for your internship program.

Thank you for considering my application. I look forward to the possibility of working with you.

Yours sincerely,

[Your Name] [Your Contact Information]

Application for Part-time Jobs for Class 12 Students

To, [Employer’s Name], [Company’s Name], [Company’s Address], [City, State, Pin Code]

Date: [Date]

Subject: Application for part-time job

I hope this letter finds you in good health. I am [Your Name], a student of Class 12 at [Your School’s Name] in [City’s Name]. I am writing to express my interest in the part-time job opportunity advertised by your esteemed organization.

Due to my school schedule, I have a significant amount of free time in the afternoons and on weekends. I am seeking a part-time job to utilize this time productively, gain practical experience in the working world, and also support my personal expenses.

I am a diligent student with a strong work ethic, and have always been dedicated to any task at hand. I am a quick learner and am confident that I can adapt to the demands of the job. I believe that this experience will also help me develop important skills and values, such as time management, responsibility, and teamwork.

If given the opportunity, I assure you that I will carry out my duties with utmost dedication and responsibility. I look forward to the possibility of working at your esteemed organization and contributing to the team.

Please feel free to contact me at [Your Contact Number] or [Your Email Id] should you need any additional information.

Thank you for considering my application. I look forward to the opportunity to discuss my application further.

[Your Name] [Your Contact Number] [Your Email Id]

Application for Volunteering Opportunities for Class 12 Students

To, [Recipient’s Name], [Recipient’s Title], [Organization’s Name], [Organization’s Address], [City, State, Postal Code]

Subject: Application for Volunteering Opportunities

Dear [Recipient’s Name],

I, [Your Name], a Class 12 student studying at [Your School’s Name], am writing this letter to express my interest in the volunteering opportunities available in your esteemed organization. I have always been motivated to serve the community and believe this would be a wonderful way to contribute while also enhancing my interpersonal skills and broadening my perspectives.

I understand that volunteering requires dedication, commitment, and a desire to help others. I assure you that I possess these traits and am prepared to dedicate my time and energy to any task assigned. Over the years, I have actively participated in various school activities and have been appreciated for my organizational skills, ability to work in a team, and my enthusiasm.

Moreover, I am a quick learner and open to new experiences, which I believe will be beneficial in a dynamic environment such as your organization. I am also good at managing my time effectively, which will ensure that my academic responsibilities do not conflict with my volunteering duties.

I would be grateful if you could provide me with an opportunity to contribute to your organization. I am open to discussing my application further and can be contacted at [Your Contact Number] or [Your Email Address].

Thank you for considering my application. I look forward to the possibility of working with you and contributing positively to the community through your esteemed organization.

Yours sincerely, [Your Name] [Your Contact Number] [Your Email Address] [Your School’s Name] [Your School’s Address] [City, State, Postal Code]

Application for Summer Jobs for Class 12 Students

To, [Employer’s Name], [Employer’s Position], [Company Name], [Company Address], [City, State, Postal Code]

Subject: Application for Summer Job

Dear [Employer’s Name],

I, [Your Name], a student of Class 12 at [Your School’s Name] in [Your City’s Name], am writing to express my interest in the advertised summer job position at your esteemed organization, which I came across in [where you found the job posting]. I believe that this opportunity would provide me with invaluable experience while allowing me to contribute positively to your team.

Over the years, my studies have equipped me with a strong foundation in [mention the relevant subjects], and I am eager to apply this knowledge in a practical setting. I am a quick learner and possess good communication skills, both of which I believe would make me an asset in any team-focused tasks. Furthermore, I am highly motivated and ready to take on the responsibilities that come with the job.

I understand that as an employee at [Company’s Name], I would be expected to uphold the values and standards your organization stands for. I assure you that I am up for this challenge, and I am prepared to put forth my best efforts to meet and exceed these expectations.

In conclusion, I am excited about the prospect of working at your organization and believe it would be an excellent opportunity for me to grow both personally and professionally. I look forward to the possibility of discussing my application further.

Thank you for considering my application. I am available at your convenience for an interview.

[Your Name] [Your Contact Information] [Your Email Address]

Application for Work-Study Programs for Class 12 Students

To, The Principal, [Name of the School], [Address of the School],

Subject: Application for Implementing a Work-Study Program for Class 12 Students

I am writing this letter to propose the creation of a comprehensive work-study program for our Class 12 students. This initiative is designed with the objective to equip our students with practical skills, work experience, and a deep understanding of their chosen fields, complementing their academic curriculum.

These work-study programs will entail a collaboration between our school and various local businesses, organizations, and institutes in fields such as Science, Commerce, and Arts. The students will be given an opportunity to work part-time, enabling them to gain real-world experience while still pursuing their education.

The benefits of such a program are multifold. It will allow our students to apply their theoretical knowledge in a practical setting, foster a sense of responsibility, and develop essential soft skills like communication, teamwork, and problem-solving. Furthermore, this program may also aid them in making informed career choices post their Class 12 examination.

To implement this program smoothly, I propose the formation of a Work-Study Committee comprising teachers, students, and parents. This committee will be responsible for establishing partnerships with local organizations, matching students with suitable work opportunities, and ensuring a seamless blend of academic and work responsibilities.

I firmly believe that this initiative will provide our students with a holistic educational experience, preparing them not just acadically but also personally for the challenges and opportunities that lie ahead in their career paths.

I kindly request you to consider this proposal and look forward to discussing this further at your earliest convenience.

Thanking You,

Yours faithfully, [Your Name], [Your Designation], [Name of the School], [Contact Information]

How to Write Job Application for Class 12 Students

Some writing tips to help you craft a better application:

• Understand the job requirements before applying.
• Keep your application simple and to the point.
• Include your name, contact details and the position you’re applying for at the start of your application.
• Highlight relevant skills and experiences in relation to the job.
• Explain why you’re interested in the job and how it aligns with your future plans.
• Provide references if possible.
• Ensure there are no grammatical or spelling errors.
• Use a polite and professional tone throughout your application.
• Close your application with a thank you note and your hope for positive consideration.

Related Topics:

• Job Application for Class 11 Students
• Job Application for Company
• Application for a Home Loan

View all topics →

I am sure you will get some insights from here on how to write “job application for class 12 students”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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Job Application Formats Class 12 [Examples]

“In response to your advertisement posted on [newspaper/job portal name] for the post of [Job title] in your reputed organization, I am interested in applying for this position. I have recently graduated with my [education] . Kindly find my resume enclosed with this letter. I am available for the interview at your convenience and look forward to hearing from you.”

If you are a 12th-class student and looking for some best job application example formats for letter writing, then you can find them here. (You can download them in PDF & Word formats as well).

A job application letter is needed to submit your resume to a company. A good job application draws the attention of the recruiters and helps in shortlisting for the interview. 

Even if you send your CV by e-mail, still you should write a brief description of yourself in the email.

Job Application Format 1

From Applicant name, Address.

To The HR manager. Company name, Address.

Sub: Job application for the position of Sales Manager .

Dear Sir/Madam,

This is with reference to your advertisement published in the Hindu paper on 25 May 2022 for the position of Sales Manager . 

I believe my skills, qualification, and experience will make me the right candidate for this job position. I am an MBA graduate with two years of experience in the field of Marketing . 

Please find my resume attached with this letter and kindly consider it for the available job position.

Thanking you.

Sincerely, Your name & signature. Mobile no.

Job Application Format 2

Sub: Application for the job.

I am writing this to express my interest in the position of [job title] in your esteemed organization. 

I have all the skills, qualifications, and experience specified in your job description, which gave me the confidence to apply for this job. 

I have attached my resume for your consideration and look forward to meeting you.

Regards, Your name & signature. Mobile no.

Job Application Format 3

From Applicant Name, Address.

Sub: Application for the post of [job title] .

I am writing this to apply for the position of [job title] in [Company name] . I was informed about this job offer by my friend Kishore Kumar who works at your company as a computer operator . 

I have been working in a similar job role for the last two years and I trust I have required education, experience, and skills required for this job.

I have attached my resume for your review and I shall be glad to come for an interview at your convenience.

Job Application Format 4

Sub: Job application.

In response to your job advertisement for the post of [job title] in [News paper/job portal]  on   [date] , I wish to apply for this position as my skills and experience match the job description provided. 

I have completed my [Education] from [college name] in [year] . I am a quick learner and have a strong enthusiasm to learn about my job. 

Kindly consider my resume enclosed with this letter and I shall be extremely thankful for any job opportunity. 

Job Application Format 5

Responding to your ad published on Linkedin on [date] for the post of HR manager, I would like to apply for this job. 

I am currently working with [Company name] since [Month & Year]   and looking for a better career opportunity. 

Please find my resume enclosed with this letter and consider if my profile suits your requirements. I hope I will get an opportunity for an interview.

Job Application Format 6

Sub: Job Application for the position of [job title].

I am excited to hear about your job opening for the post of [job title] in your company. I am a [Education] graduate with more than 2 years of hands-on experience in the field of ……………… I believe that I will be a good fit for this job role.

I can assure you that I will do my best to comply with the requirements of the position.

Please review my resume enclosed here and kindly let me know if there is an opportunity for an interview.

How to Write Job Application Class 12

• Do research about the company: It is always advised to do your basic research about the company in which you are applying for the job. You can do the research online through company websites, job portals, and forums.
• Date & Place: Write the date and place on the top right side of the letter. (Here the date means the date on which you are submitting the application.)
• Sender’s & Receiver’s address: In the job application sender means the job applicant and the receiver means the company. Mention applicant details under “From” address and company details under “To” address.
• Subject line: Write a subject line such as “ Job application for the post of [job title] ”
• Use Salutation/Greeting: Start the letter with “Dear Sir/Madam”.
• Body of the letter: In the 1 st paragraph describe how you got to know about the job opportunity. Mention the name of the newspaper (or) job portal and the date of the job notification. In the 2 nd paragraph summarize your qualification, skills, and experience details. In the 3 rd paragraph, notify that you enclosed your resume (or) biodata for the consideration of the employer.
• Letter Closing: Finally finish the letter professionally by mentioning letter closings such as sincerely or regards and write your name and sign the letter.

Basic Structure  of Job Application

What is a Job Application?

A job application letter is a formal letter submitted along with the resume. It consists of a summary of your education, experience, and skills.

To whom should I write the job application?

In most companies HR department will be responsible for hiring the new employees, so you can address the job application to the HR manager (or) HR department.

Are the Job applications and cover letters the same?

A job application provides a short summary of your skills, experience, and skills. You can submit a job application to any company even if you don’t know the details of the vacant job position.  It can be used to enquire about the job openings.

Whereas a cover letter is a detailed version of the above details particularly related to a specific job. Your cover letter highlights your skills and experiences and helps you grab the attention of the employers.

You can write a job application when you are submitting both a resume and cover letter

Wha do you mean by biodata?

Biodata is a formal document that consists of your information such as your personal, education, and work experience details. It can be used to apply for jobs, marriages, etc.

Reasons to submit biodata?

• Provides an outline of your skills and experience.
• Kept in the employment database.
• Leads to an interview.

What is the information to be included in the job application letter?

• Your personal information
• Work experience details.
• Certifications, etc.

Recommended:

• What should be the last paragraph of the job application highlights?
• Simple resume formats for freshers in Word.

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• Letter Writing

Letter Writing Class 12

Letter writing is of two types, namely, formal letter writing and informal letter writing . Formal letters are written to higher authorities, editors, bank officials, etc., to express matters of serious concern. In other words, it can be said that formal letters are used for professional purposes. Informal letters, on the contrary, are written to family members, friends and relatives to let them know about the happenings in our lives.

Letter writing is one form of writing that you would use for various purposes throughout your life.

So, it is necessary to learn how to make them engaging. That is one of the reasons it is taught in schools. It is a mandatory question in Class 12 board examinations as well. Here are some examples to help you understand how to write letters based on a given situation.

Table of Contents

Tips for students to follow when writing letters, sample letters for your reference, frequently asked questions on letter writing.

• When you have to write a letter in accordance with a given scenario, read the question properly and try to understand what the letter should consist of.
• You might be asked to assume yourself to be a specific person when you write the letter. So, write the letter considering the particular problem or concern from that person’s point of view.
• Before you start writing, analyse whether the letter has to be a formal or informal letter, and follow the respective format.
• Pay attention to details such as the name, designation, and the to and from addresses given in the question, and ensure that you write them correctly.
• Do not sign your name after the complimentary close. Remember that you are writing the letter as someone else (as mentioned in the question). So, use the given name for the signature.

Here are some sample letters for you to understand how to approach the different types of letter questions in your exams. The questions are taken from the previous years’ Class 12 Board Exam question papers to give you an idea of what kind of questions to expect and how to answer them.

You are Zac Skaria, a resident of #412, Magna Greens Apartments, Gandhi Marg, Jonpara, Mumbai. Three students of grade 10 from your residential complex rescued and rehabilitated a few old beggars from the neighbourhood. You think that their work deserves appreciation and recognition. Write a letter to the President of the RWA, seeking recommendation for these youth, to be nominated for ‘Serving Citizens’ Award’. Suggest other ways such acts of kindness could be recognised and awarded in the future.

#412, Magna Greens Apartments

Gandhi Marg, Jonpara

11th December, 2022

The President of the RWA

Magna Greens Apartments

Subject: Seeking recommendation for ‘Serving Citizens’ Award’ nominations

I am Zac Skaria, a resident of Magna Greens Apartments. I am writing this letter to bring to your kind notice the compassionate act of three grade 10 students of our residential complex. Prashanth, Srinisha and Annie have rescued and rehabilitated a few old beggars from the neighbourhood. They have accommodated them at the nearest old age home.

I found this act empathetic and selfless, and I think that such initiatives taken by the youth should not be overlooked. For the same reason, I would request you to recommend the three of them for the ‘Serving Citizens’ Award’. Honouring them will not be an appreciation just for them; all youngsters will feel motivated to spread a little love and behave kindly.

I feel that such acts of kindness should never go unnoticed. It would be a good step to set up a committee to encourage more people to work towards such goals. Providing them with scholarships can also be a way to bring more young people to help and care for each other. Hoping that you would consider this essential and take it up at the earliest.

Thank you for your time.

Yours sincerely,

You are Shantanu, residing at Ghar B-94, Balimela Road, Malkangiri. You come across the following classified advertisement in a local daily. Write a letter, in 120–150 words, applying for the position of a volunteer for the Each One Teach One campaign.

Balimela Road

14th March, 2023

Ms/Mrs. Nethra N

Coordinator (Each One Teach One)

4Literacy, Ambaguda

Odisha – 764045

Subject: Application to volunteer for the Each One Teach One campaign

Dear Nethra,

With reference to the advertisement in the Indian Express, dated 12.03.23, I would like to express my interest in volunteering for the Each One Teach One campaign. I am a local resident of Malkangiri. I completed my high school education with Odiya as my second language. I believe I am quite proficient in the language and can, therefore, help students who are new to Odiya. In addition to this, I think the training will help me learn what students would expect of me and decide upon a teaching strategy to cater to their learning needs in the best possible way.

I am pursuing my post-graduate studies in Mathematics. I will be available to volunteer on all weekends and after 6 p.m. on weekdays. Kindly let me know which slots are available. I can start as early as you want me to. I have enclosed my resume along with this letter for your perusal. Feel free to contact me if you have any more questions.

Thank you for your time. Looking forward to working with you.

Yours truly,

You are Sunidhi Prakash, the Vice Captain of Brilliant Vidyalaya, Barra, Kanpur. You have recently noticed several posters around your school premises conveying a hazardous message:

Lose weight in just a month!

“A WONDER DIET comes to your rescue …

A privilege available for only a few!”

Write a letter to the Editor of The DWA, in not more than 120 words, drawing attention towards harm caused by such advertising. Propose the implementation of “Wholesome Lunch Month’ in schools as an idea to address such practices, mention the advantages and share suggestions to foster healthy eating routines and develop positive body image among youngsters.

Brilliant Vidyalaya

Barra, Kanpur

20/3, Shanthipura

Subject: Importance of promoting healthy eating routines

Dear Sir/Ma’am,

I am writing to bring to your attention the number of posters about crash diets stuck around the school premises. I feel that such posters can mislead the students in ways that will be harmful to them.

If health and optimum body weight are the goals, they can be achieved in various other ways. I would like to suggest the implementation of ‘Wholesome Lunch Month’. Students can bring healthy food items such as fruits, vegetables, food rich in protein, etc. The school can also organise focus group discussions and personal counselling sessions to help everyone learn the need to consume healthy food and promote a positive body image. I feel it is important for students to understand the implications of such drastic changes in their eating habits. It would only do more harm than good.

It is absolutely necessary that everyone is alerted about the negative effects of such crash diets and is careful not to fall prey to these types of misleading advertisements. I hope that publishing this in your esteemed daily will deliver the message to a good number of students. I request you to consider the seriousness of the situation and publish the same at the earliest.

Sunidhi Prakash

Vice Captain

You are Samina Zaveri, Class X, Vadodara, Gujarat. You come across the following information on a local library’s notice board.

You wish to participate but require more information. Write a letter to Teen-Toggle Games Pvt. Ltd in about 120 words, enquiring about rules, scholarship details and deadlines. Also, enquire about specifications for solo or group entries.

12, NSN Layout

March 15, 2022

The Manager

Teen-Toggle Games Pvt. Ltd

307, Satija Building

Colaba, Mumbai

Subject: Seeking additional information about the Board Game Competition

I am Samina Zaveri, a Class X student from Vadodara, Gujarat. I came across your notice about the Board Game Competition and it seems to be really interesting. I would like to know more about the competition – the qualifications, the rules and the last date to make the entry. Do kindly send me the details pertaining to solo and group entries and also about the scholarship.

I have always had an interest towards language games, scientific board games and other fun methods of learning. My friend and I have tried creating games for each other to learn difficult concepts. It would be a privilege to enter this competition and get a chance to look at the kind of educational games people innovate.

Kindly send me all the information regarding the competition as soon as possible, so we can showcase our creativity and try our luck at winning it.

Eagerly waiting for your response.

Samina Zaveri

You are Seetha / Surya living in Bangalore. You and your friends are planning a week-long holiday to a hill station. Write a letter making necessary enquiries from the tour operator before you make your final decision.

#23, Anugraha Vihar

Hongasandra

Bangalore – 560068

The Trippie Trails

Bangalore – 560014

Subject: Seeking information about the Leh Ladakh trip

I am Surya, a resident of Hongasandra. I came across your post on the one-week trip to Leh Ladakh, and I would like to know more about it. I am planning to travel with four of my friends, and we are particularly interested in the winter trip. It would be very helpful if you could provide us with the itinerary of the trip including the dates of the trip and details of food, commute and accommodation.

In addition to this, we would also like to know if we can travel as an exclusive group and have a place to stay for ourselves. Kindly let us know the available boarding points and dropping points as well so that we can plan accordingly.

Your school has decided to add a few books to the library. The school wants to encourage the reading habit amongst students. As the Librarian of the Venkateshwar International school, place an order with Pearl Publishers for books for all age levels. Give all the necessary details.

Venkateshwar International School

Chennai – 600012

January 8, 2023

Pearl Publishers

Noida – 201302

Uttar Pradesh

Subject: Order for short stories, comics and novels

As the Librarian of Venkateshwar International School, I have been entrusted with the responsibility of purchasing new books for the library. We have students from Class 3 to Class 12 borrowing a minimum of two library hours a week. So, we have planned to make more books available for our students to read.

We have found students interested in reading stories, science fiction, detective novels, etc. Children of a younger age are more interested in comics and monthly magazines like Reader’s Digest, Tinkle Digest, Panchatantra, Champak, Amar Chitra Katha, etc. I have gone through the list of books you sent us. I have shared the list of books we have selected.

Kindly let us know if they are available and when you can send them to us. It would be very much appreciated if you could ship them before the end of this academic year.

Yours faithfully,

Farzana Salim

You are Ramesh/Rashmi of 151 Chandan Nagar, Delhi. Write a letter in about 120-150 words to the Manager, Elvys Crockery Store, Delhi, placing an order of crockery and cutlery for your newly opened restaurant.

151, Chandan Nagar

Elvys Crockery Store

Subject: Order for crockery and cutlery

Owing to the opening of my new restaurant, I would like to purchase some crockery and cutlery. I had a discussion with your Sales Manager last week, and I have been informed that there would be a discount on wholesale purchases. Since I require a large amount of kitchen equipment, I hope you will be able to provide me with a discount for the same.

Here is a list of the things I will need.

It would be helpful if you could send all of the above-mentioned crockery and cutlery to the address provided above before the end of this month.

Feel free to contact me in case of any queries.

You are Nitin/ Natasha, staying at 20, S.F.S. Flats, Worli, Mumbai. You bought a mobile phone from “Mobile Villa”, Mahim, Mumbai. The phone developed a problem within a few days of the purchase. Write a letter to the Sales Manager of the showroom complaining about the defect and seeking an immediate replacement.

20, S.F.S. Flats

Worli, Mumbai

The Sales Manager

Mobile Villa

Mahim, Mumbai

Subject: Seeking replacement of damaged phone

I am writing this letter to bring to your notice the problem with the mobile phone (Samsung S23 F+) I had purchased from your store on 05/08/20. The phone had a tiny spot on the display when I brought it home. I was told that it would be fine once I started using it, but it has become worse. Half the display has now blacked out.

It was mentioned at the time of purchase that the phone would be replaced for free if any problems occurred within the warranty period. I can send the phone along with the box and a copy of the bill if required to the store. Please look into this issue at the earliest and kindly let me know when you can replace it.

Feel free to contact me in case you have any more questions. Awaiting your reply.

You are Mallika/Mayank, student of Class XII, Modern School, Shimla. You are eager to enter the National Film Academy, Shimla, after your board results. Write a letter to the Director of the film academy seeking information regarding admission procedure, eligibility criteria, fee structure, placement opportunities, etc

Modern School

The Director

National Film Academy

Subject: Requesting information about the Fine Arts course

Dear Ma’am,

I am Mallika, a Class XII student of Modern School, Shimla. I have currently completed my board examinations and am awaiting results. I am writing to you to express my interest in the Fine Arts course provided by your esteemed institution. I have gone through the website and have collected some information. However, I would like to know more about the eligibility criteria, the fee structure and the admission process for the respective course. I would also like to know about the placement opportunities that I would have after I complete the course.

Kindly send me a prospectus and all information regarding the course as soon as possible, so I can apply for the course in time and make the best of my time there.

Example 10:

You are Kumaran/Koyala, Vice President, Customer Care, Shopmart Online. You have

received a letter of inquiry from a dissatisfied customer seeking information about your company’s exchange policy. Write a letter of reply in about 120-150 words to the customer

giving information about the same.

Customer Care

Shopmart Online

Senthil Kumar

123, RLC Layout

Maruthi Nagar

Bangalore – 560089

Subject: Information about exchange policy

I have received your inquiry (dated 24/09/2022) regarding the damaged product, and I apologise, on behalf of Shopmart Online, for the inconvenience caused. In the letter, you had mentioned that the washing machine had a dent. It is only possible that the damage should have happened on the way as the products are thoroughly checked before despatch. Whatever the case, I will register a complaint and replace it with a new washing machine.

We have a complete exchange policy if a complaint is raised within seven days of the purchase. As it has been only two days since the purchase, there will not be any complications. We would require photos of the damaged product for proof, so kindly send them along with a scanned copy of the bill and payment reference ID to the following email address – [email protected] . Your complaint will be reviewed in two days, and the product will be replaced in a week.

Thank you for your patience.

Vice President

What is a letter?

A letter is a form of writing that is used to enquire about something, recommend, request, place an order, convey regards, etc. It can be handwritten or typed.

What are the two types of letters?

The two types of letters are

• Formal letters
• Informal letters

What are the parts of a letter?

The parts of a letter include

• Sender’s address
• Receiver’s address
• Body of the letter
• Complimentary close
• Name of the sender
• Designation

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• Career Planning
• Finding a Job
• Cover Letters

How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

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Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

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How to Write a Formal Letter: Definition, Types, Format, Examples, Writing Tips

Today in this article we’ll discuss how to write a formal letter. Every student and working professional should definitely know how to write a formal letter. It is a practice that is widely used currently and all the formal documentation or the messages should be forwarded in a letter format. In this article today I will learn how to write informal letters and what are the different types of formal letters you can write. Make sure to be a little at the end so that you can understand how to write a formal letter.

Difference between formal and informal letter

Formal letter.

Formal letters are written to those with whom we have no personal relationship. Business-related applications, letters written to the Principal, application letters, letters written to government departments, letters to the editor, etc. are called formal letters. The language of formal letters is simple and polite. In these letters only work or one’s problems are talked about.

Informal letter

Informal letters are written to those people with whom we have personal relations. Informal letters are written to family members like parents, siblings, relatives and friends to inquire about their well being, invite them and give information etc. There can be some relaxation in the use of language in these letters. The number of words in these letters can be unlimited because here and there things are also included in these letters.

What is a formal letter?

This letter is written to those with whom we have no personal relationship. In formal letters, only work related matters are addressed. Business-related applications, letters written to the Principal, application letters, letters written to government departments, letters to the editor, etc. are called formal letters. In formal letter writing, mainly message, information and facts are given more importance. In this, brevity i.e. talking only about the work in less words, clarity i.e. use of such language that the recipients of the letter can easily understand and self-completion i.e. the entire thing is expected to be said in a single letter.

Types of formal letter

Formal letters can be divided into three categories –

(1) Application letters – Letters in which requests or prayers are made are called ‘application letters’. Application letters include letters written for leave, complaint, correction, application etc. These letters can be written to anyone from the school principal to any government department official.

(2) Office letters – Letters which are written for official work are called ‘office letters’. These are written to government officers or officials, school and college headmasters and principals. These letters include letters written to the postal superintendent, newspaper editor, transport department, police station in-charge, school principal etc.

(3) Business letters – Letters written for buying and selling goods or for money transactions in business are called ‘business letters’. These letters include letters written to shopkeepers, publishers, traders, companies etc.

Things to keep in mind while writing a formal letter –

Below are a few of the things that you should remember while writing a formal letter.

(i) Formal letters are bound by rules.

(ii) Language is used carefully in these types of letters. Unnecessary things (Kushal-Mangal Samachar etc.) are not mentioned in it.

(iii) The beginning and end of the letter should be effective.

(iv) The language of the letter should be simple, the text should be clear and beautiful.

(v) If you are writing a letter from a class or examination hall, then you should write class or examination hall (in place of your address) and A. B. C. (in place of your name).

(vi) Write the letter from the left side of the

page along with the margin line.

(vii) One should try to write the letter in one page only so that coherence/rhythm is maintained.

(viii) While writing the letter to the Principal, one should write one’s name, class and date in place of the sender.

Formal Letter Format

Below we have provided the format for the formal letter writing.

(1) Start the letter by writing ‘To’, the designation and address of the recipient of the letter.

(2) Subject – Write the topic about which the letter is being written in word symbols in only one sentence.

(3) Address – To whom the letter is being written – use polite words like Sir/Madam, Honorable etc.

(4) Content – ​​It should be written in two paragraphs.   First paragraphThe sentence should start with “The humble request is that”, then write about your problem. Second paragraph   Write what you expect from them by writing “I humbly request you to”.

(5) Signature and name – Words like thank you or sorry for the trouble should be used and at the end, write your signature by writing Sincerely, Sincerely, Requester and write your name below it.

(6) Address of the sender – locality/locality of the city, city, pincode etc.

(7) Date – You should write Date in the format of DD/MM/YYYY

Is writing a letter long lost art ?

In this digital world, when you can send your messages across the world just by clicking, people tend to forget the use of letters. In earlier times mothers would wait for the letters of their son, why would they wait for their husbands letters? But nowadays everyone is just a phone call away. The art of writing a letter is certainly losing the exam as more and more people are turning towards instant messaging. Even though the hand it and let us are declining dramatically the digital letters or the e-mail have taken it place. Emails follow the exact letter writing format in the digital age. To even do it might not be on paper the art of writing letters is certainly not lost.

Sample Formal Letters

Below we have provided some sample Formal Letters that you should definitely check to have an idea:

1. Job Application Letter :

[Your Name]

[Your Address]

[City, State, Pin Code]

[Your Email Address]

[Your Phone Number]

[Date: May 8, 2024]

[Employer’s Name]

[Company Name]

[Company Address]

Respected   [Employer’s Name],

I am writing to express my interest in the Software Developer position at [Company Name], as advertised in [where you found the job posting]. I have completed my Bachelor’s degree in Computer Science from [University/Institution] and have [X years] of experience in software development, with a focus on [mention relevant skills or technologies].

During my tenure at [Previous Company/Organization], I successfully led several projects that involved [mention specific achievements or responsibilities relevant to the position you are applying for]. I am particularly drawn to this opportunity at [Company Name] because of [mention reasons such as company reputation, alignment with personal career goals, or admiration for specific projects/products].

I am confident that my technical skills, combined with my passion for [mention relevant interests or industry trends], make me a strong candidate for this role. I am eager to bring my expertise to your team and contribute to the innovative projects at [Company Name].

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your team. Please find my resume attached for your review.

Sure, here are examples for the remaining three formats:

2. Business Inquiry Letter:

[Your Position/Title (if applicable)]

[Your Company Name (if applicable)]

[Recipient’s Name]

[Recipient’s Position/Title]

Respected   [Recipient’s Name],

I hope this letter finds you well. I am writing to inquire about [specific topic or product/service] offered by your esteemed company, [Company Name].

I am particularly interested in [mention details of what you’re inquiring about] and would appreciate any information you can provide regarding [specific questions or requests for information].

Thank you for your time and attention to this matter. I look forward to your response.

3. Complaint Letter :

I am writing to express my dissatisfaction regarding [specific issue or complaint] that I experienced with your company, [Company Name].

On [date of incident], [describe the incident and how it negatively impacted you]. Despite [any actions you may have taken to resolve the issue], the matter remains unresolved, and I believe it is necessary to bring it to your attention.

I kindly request that you [suggest a resolution or course of action]. I trust that you will address this matter promptly and effectively.

Thank you for your attention to this matter.

4. Letter of Resignation:

Please accept this letter as formal notification of my resignation from [Your Position] at [Company Name], effective [last working day, typically two weeks from the date of the letter].

I have enjoyed my time at [Company Name] and am grateful for the opportunities for professional and personal development that I have been provided during my tenure. I have learned a lot and am thankful for the support of my colleagues and supervisors.

I will do my utmost to ensure a smooth transition during my remaining time with the company. Please let me know if there are any specific tasks or projects you would like me to complete before my departure.

Thank you again for the opportunity to work at [Company Name]. I wish the company continued success in the future.

So this was all about the Formal letters. Letter writing is an essential practice that you all should learn. We hope that we have added something new in your information..

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