leave application format download

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Printable Word and Excel Templates

Leave Application Formats

A leave application is a document that is written by an employee, a student or anyone seeking leave and is addressed to the employer, principal or the person in charge. Sometimes, an individual may need to take time off the work, school, etc., for various reasons and to inform the relevant superior or in-charge about such intent, the individual would write a leave application. In this application, a formal request is made to the relevant party for granting absence to the individual for a certain time from the work or school.

Leave application can be written by people for personal or professional reasons. Some of the types of leave application that are common are:

• Application for annual leave.
• Application for Sick leave.
• Application for injury leave.
• Application for maternity.
• Application for paternity leave.
• Application for casual leave.
• Application for Illness or death of any relative leave.
• Application for a doctor’s appointment.
• Application for the dentist’s appointment.
• Application for vacation leave.
• Application for half-day leave.

The application formats for different types of leaves may vary from organization to organization and from country to country, as well. In addition, with time, the slight changes in the leave application formats keep on occurring as well. Even though the formats can differ, the general information that needs to be included or is included in the leave application remains the same, which is:

• Details of the addresser, such as name, contact information, secondary or emergency contact, etc.
• Details of the addressee.
• Subject or type of leave application.
• The reason behind the leave application.
• Duration of the leave with the dates mentioned.
• In the case of the employee’s leave application, details of the person who would handle the work in the absence of the employee.
• The number of allowed and remaining leaves, if applicable.
• Signature of the addresser for the verification.

As far as the leave application formats for the schools and students are concerned, they are usually the same. However, in the organizations, generally, templates are used for the leave applications. These templates can be designed by the organizations or they can simply use the templates that are available online or in the programs, such as Microsoft Word. The already-designed templates are easily downloadable, usable and customizable as per an organization’s requirements.

In addition, due to the advancements in technology, many organizations now have their attendance software developed through experts. Through this software, the employee can not only record his everyday attendance but request for the leave as well. The employee can also constantly review the number of paid leaves he is allowed to avail from the organization at any point in time.

There are numerous benefits of using the templates or the attendance software, which include:

• The employee can easily and quickly make the request without writing it every time from scratch.
• The information needed by the organization would not be missed, which is a possibility in case every employee writes their own version of the leave application.
• It would be easy for the employer to review a leave application if it is in a generalized format, as time will not be wasted to read each and every word of the application. He can simply review the important details.

The leave application, being a formal request made to the superior, needs to be professional and concise. The candidness or wordiness need to be avoided because, in the practical world, the boss does not want to spend a lot of time on a leave application.

The application for the leave submitted by an employee is kept in the record as a softcopy or in the employee file as a hardcopy, for any future reference.

One Day Leave Applications

Office Casual Leave Applications

Leave application letters for various reasons.

Teacher Leave Application Letters

Leave Application for Few Days Off

Leave Application Forms

Applications for a Month’s Leave

Application for casual leave from office.

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FREE 50+ Leave Application Forms in PDF | MS Word | Excel

50+ Leave Application Forms in PDF | MS Word | Excel

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The leave application forms request any employee who wishes to be absent from work for a day or more than that. The file will require an acceptable reason on why such a worker deserves to use a leave because quick rejections happen without the right purpose. A formal letter format often is the standard way for writing the application until employers give out their approval or not afterward. Not showing any sign of respect to the letter might have the manager change his or her mind, perhaps so the tone and content involved should get considered carefully.

In stating the reason, it is essential to identify what type of leave got asked because different examples exist. One might leave work because of grief, vacation, maternity, or sickness. Most employers also require evidential accounts behind the reason to avoid granting leave at liars. Only giving without caution may have the company to pay a lot for an invalid reason if paid leave were involved. The HR will always keep track of the attendance and absences of workers anyway, as the employee absence form . Moreover, it is also a waste not to use leaves because those are part of the company benefits worth experiencing.

Experiencing the time off from work sounds beneficial enough, but there are also beautiful effects given for companies that provide room for leave benefits on their employees. Most people would naturally say that a business refusing to offer such benefits give the impression that they rarely care about the welfare of their workers. The thing is what employees experience will be unpredictable as anyone may turn out sick and would need a break from all the workload. The benefits of such forms are the following:

The TV host of The Wendy Williams Show, Wendy Williams, has had a successful career through the years ever since her radio presenter debut because of being known for her “say it like you mean it” mantra. She sure is not afraid to say what she wants about celebrities, gossip, and even severe matters, which caused her talk show to continue for many years. Wendy is also known for her diligence at work, wherein she stays committed to start and end the show without fail or being absent every day. However, she fainted LIVE on one Halloween episode in 2017, which worried a lot of viewers and fans about her health. She could have taken a break via leave in order rest first, yet she continued to rise back up and get on with the show.

It was later confirmed a few days later on the explanation of why Wendy fainted on air. The reason she passed out was due to how hot the costume was as she wore the Statue of Liberty for the Halloween episode, and it was a long fall for her considering she is a very tall woman in the first place. Good thing it was not a stroke, but her electrolytes were said to be low after a checkup. Indeed, Wendy was professional for continuing despite the fainting. However, all employees at work should learn from her example, too, by focusing on health first before work. Taking sick leave was invented to ensure any employee starts to get better instead of reaching the worst circumstances like the fainting example. No worker should be afraid of sending letters concerning leave.

In observing leave forms , it is easy to notice some underlying factors that are notable on the document. To use the standard parts is necessary because other employers might not find the letter as a leave request for not including specific details. Moreover, unnecessary information should be out of the document, too, because maybe the output looks too wordy. Standard leave applications commonly consist of the following:

The big deal lies in knowing the standard procedures for creating professional leave applications. By learning the steps, it can grant applicants a bigger chance to get accepted because the unpleasant format and unimpressive content may lead to rejection as well. The necessary steps in making the form are as follows:

Pay attention to whatever to present first until the closing part because arrangements are a big deal, especially for the document’s format. Maybe the purpose of leaving got mentioned immediately, yet there was still no proper introduction to what the form is. Start conducting evaluations in different models first until you find the best one available. Formatting itself is even going to help maintain standards on the output created.

Instead of requiring anyone to write down in full sentences and long paragraphs, it is possible to make a checklist. A common way to practice this is by listing the different types of leaves, while applicants only need to put a checkmark on the box, which has the kind they need to apply. Factors that help the form become more user-friendly are worth welcoming, so the hassle lessens in trying to complete everything. Whether the list is used for semester leave, maternity, and the like, keeping things easy must still be considered.

There are spaces to fill throughout forms, and ensuring that the document does not look too empty or bulky is essential for an excellent presentation. Blanks will even be present for some parts to fill out. Great balance on space consumption helps make an excellent impression in case there is limited space already for jotting down info, or perhaps some fonts are no longer clear to understand. Measure carefully on the form to achieve the best possible outcome.

Similar to common application forms, there are labels on where to input the employee’s name, the reason for requested leave, and so forth. Most leave authorization forms are divided into categories anyway to guide applicants on where and what information to write. Do not forget that every info placed there should be easily understood because the wrong message might be perceived if incomprehensible.

A professional appearance on forms speaks a lot as it sends a reputation about whoever created the document. Making its outcome very basic will only make a weak impression, and that cannot be worth it. Applicants should be careful about whatever to share on the document because an application can either be rejected or accepted. Expect a more professional output after looking back on the form to edit things that need to get changed. Skipping the editing process can only trigger many errors.

Despite the effort given for creating such forms, no one should forget about keeping things formal in the request. It is common knowledge to put some respect on who to send the letter or document anyway because respecting increases the chance of earning approval. For applicants, there are many benefits possible to receive from a company besides getting leave, and it turns necessary to familiarize each benefit in case some examples are still unused so those cannot get wasted.

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Published In: Letters

Writing a Leave Application for Office (Samples & Examples)

A leave application is a professional way of requesting to be absent from work for a specific period. There are various ways of addressing your concerns to your supervisor. There are rules and features that should be included in the application when sending a formal leave application email.

Leave applications should be genuine, brief and should have enough details explaining why you are requesting for a leave. The reason why you are requesting for a leave will determine whether your leave request will be accepted or not.

What is a Leave Application for Office?

A leave application for office describes an employee’s situation of why they won’t be able to work at the office. The applications are usually made by employees when they want to be granted official leave to be absent from work.

Most organizations require that the employees before setting off for their leave if they have a problem to contact the HR to help them solve it either manually or by drafting it in an application.

For an employee to go for a leave, they must first contact their supervisor to make an appointment or meeting request so that they can be able to discuss their issues before being provided with a leave application for acceptance.

There are two different types of leave applications:

• E-mail format
• Letter Format

What to Include in a Leave Application (Letter Format)

• Recipient’s name and address: write the name and address of the person you are sending the letter to
• Subject line: write a great subject line and include any other details to make your letter easy to understand. You can use soothing like “Leave application…”
• Salutation: salute the recipient appropriately. Use their last name and title
• Body: in the body of your letter, state the reason why you would like to be granted leave, the duration of your unavailability, your point or mode of contact incase of any issues and whom you have delegated the work to
• Thank you note: thank the recipient for taking their time to consider your leave application
• Complimentary closing: use a formal closing to conclude your letter
• Your name: write your name in full and your job title
• Date: add the date of writing the letter i.e. current date

What to Include (E-mail format)

• Salutation: add the recipient’s name and title
• Body: state the reason why you would like to be granted leave, the person you have delegated your duties on, and for how long will you be unavailable.
• Complimentary closing: use only a standard closing
• Name: include your name and job title at the end

Key Areas to Cover

• Salutation: when writing make sure to properly salute the recipient by writing their name and title
• The subject of your application: to make it easy to the recipient to find your letter specify your reason for writing in the subject. You can also mention the type of leave that you are applying for.
• Reason for taking the leave: specify your reason for taking leave from work e.g. health, urgent work or family emergency. One can basically be granted leave for any situation that they are in as long as it is valid.
• Duration of the leave: make sure to include the specific dates that you would like to be allowed to not report to work. Make sure that you are as specific as possible when writing the dates
• Work plan during leave: whom will you be allocating all the duties and responsibilities and work load that you have?Make sure to specify this clearly, as employers wouldn’t like to have any pending work when you are on leave.
• Contact information: provide your contact information for urgent communications. You can also provide your alternative phone numbers so that in case you can’t be reached using your official number they can always use the alternative numbers.
•   Signature: ensure that you sign the leave application to show the recipient that you are indeed aware of the document.

Leave Application for Office Templates

If you are looking to draft the best leave application letter for office, then you are in the right place. Download our free and premium templates to help you find the right words to put into your leave application letter. After downloading, makes sure to include the right details and tailor the letter to suit your application.

Here are a few things that you should include in your leave for office application: The recipients address The subject of your application The reason behind your application for leave The requested leave duration Your emergency contact information Your signature

Start by sharing your issue with a co-worker or HR and get someone who can handle your workload during your absence. Mention the person to whom you will be delegating the work in your application. Mention when you will be back from your leave. Thank the recipient for taking their time to consider your leave application.

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Staff Leave Application Form

A staff leave application form is used by companies to collect leave application details from employees. Whether your company is small, large, or somewhere in between, use a Staff Leave Application Form to collect employee leave details — we have language- and country-specific templates to fit your needs! Just customize the questions and use the mobile app to collect and track responses instantly — and if you’d like to keep data safe, Jotform offers HIPAA compliance.

If you’d like employees to fill out the form right from their mobile device, download the free Jotform Mobile Forms app. You can even use the Form Builder to make this leave application form match your corporate branding. Integrate collected responses with your other accounts — we have 100+ apps to choose from — and easily track employee leaves online.

More templates like this

Leave Request Form

With this easy-to-fill Employee Leave Request Form, get an instant leave request from your employees, with the details preventing any kind of conflict. With fields that gather employee id, manager information, and dates of leave, you can collect all the relevant information without any need to follow up. With a free leave request form template, you can collect information about vacation time and sick leave directly from your employees — it’s an efficient way to handle your employees’ time off.Get started with this sample and customize it with fields that fits your organizational structure. All employee leave request form templates have access to Jotform's assortment of apps and widgets, to make collecting information easier and faster.

Time Off Request Form

The Time Off Request Form allows to track employee time off requests on a daily basis, where employees enter their contact information, start and end date of their leave, time interval information and further comments if any. You can use this template as a basis and create your own form with many more customizable tool and widgets.

Leave Application Form

Here is a simple solution to manage time-off requests where your employees can provide their name, department, contact information, type of leave, leave dates, travel details through a simple leave application form. Your business can avoid overlapping time-off requests and can plan ahead for potential absences. You can customize the template through a variety of Jotform tools and integrations, add calendar and date request widgets, add, change or remove fields, change the fonts, colors, and background. You can either embed the form to your website or use it as a standalone form.

• Form Templates /
• Human Resources Forms /
• Leave of Absence Forms /

Leave of Absence Form Templates

The template allows getting instant leave requests from employees with all relevant information that is needed. You can add more customized fields with Jotform.

The Time Off Request Form allows to track employee time off requests on a daily basis, where employees enter their contact information, start and end date of their leave, time interval information and further comments if any.

Here is a simple solution to manage time-off requests where your employees can provide their name, department, contact information, type of leave, leave dates, travel details through a simple leave application form.

Leave Petition Form

The company can use this form for the employees to fill for leave.

Vacation Request Form

Use this sample vacation request form template, start to collect the necessary information from your employees and track the vacation schedules in order to distribute the duties easily.

Military Leave Form

Make it easier for the employee to file and request for leave by using this Military Leave Form. It is important for this form to be completed properly in order to prevent delays and confusion.

Request For Leave Of Absence Form

A request for leave of absence form is used by employers to let employees know that they will be taking a leave of absence and to request information regarding the employee’s return.

A staff leave application form is used by companies to collect leave application details from employees.

Parental Leave Request Form

A Parental Leave Request Form is a user-friendly form template designed for HR professionals to facilitate the process of employees requesting parental leave.

Request For Approval And Verification Of Absence

The Request for Approval and Verification of Absence is a form used to document the approval or denial of a verified absence from work

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CHSB Leave Request Form

CHSB Leave Form

School Staff Leave Form

A School Staff Leave Form is a form template designed to document and track the leave requests of school staff, including teachers, administrators, and support staff.

Undertime Request Form

The Undertime Request Form allows employees to ask to take time off work.

Absence Request Form

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Excused Absence Form

An excused absence form is a document used by teachers and parents to let schools know when students will be absent from class.

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Unpaid Leave Of Absence Form

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Chapel Absence Permission Form

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Leave Cancellation Form

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About Leave of Absence Form Templates

A leave of absence form is a document that businesses, educational institutions, or other organizations use to give staff the ability to request a leave of absence for a period of time — whether it’s for vacation, illness, jury duty, or bereavement. These forms help organizations establish a formal record of requests and approvals for employee absences, which is crucial for documentation purposes should either party breach the terms of the leave request.

Each leave of absence form should include details like personal contact information, the duration of and reason for the absence, and any supporting documents. In Jotform’s collection of leave of absence form templates, you can find a vacation request form, a school staff leave form, a military leave form, and much more. Simply select the template of your choice and customize it to suit your needs in minutes with our drag-and-drop form builder. Jotform can help you get organized, streamline your workflows, and keep track of employee absences online with our leave of absence form templates.

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16+ Free Leave Application Form Templates

Leave application form templates are used to submit requests to take off from school, college, and organization. At your workplace, it is expected to apply for leave when you have a valid reason to not come to work. In this way, a well-formatted leave application form template allows you to make a request for a leave effectively. These templates are used by organizations, schools, colleges, and other institutes where you need approval to take off.

Table of Contents

The leave application templates in our collection cover all the important segments required by any institute or organization to approve or reject a leave request. This article covers everything that you need to know to submit an effective application for vacation. 

What is a Leave Application Form?

Every organization has its own rules and regulations about employee leave or vacation; they expect to follow these rules to get approval for leave. They usually come with an application form that employees need to fill out and submit for a leave. Just like that, colleges or schools also used leave application forms provided to the students at their request. When there are no such forms, download them from our site to make your request compelling. Download leave applications for schools or organizations from our site, available in PDF, Word, and Excel formats. This application form is used for every reason to take off, like sick leave, study leave from work, maternity leave, and vacation requests. The leave application form or letter must contain valid reasons to take off, the number of days for which you want to take off, and an effective plan to manage your work or study. 

When Do We Need a Leave Application Form?

An application form is filled out by an individual who wants to take off from study and work. When you have a valid reason to take off, then there are high chances to accept your application. The organization or institute has the authority to accept or reject your leave request; it is essential to write the leave application according to their policies. There are a few reasons why you need to send a leave request. 

• Personal illness or injury: When you suffer from an injury or illness, submit a sick leave to take off your work or study. Some areas need verification of your illness; then, a doctor’s note works as proof that you are actually ill and unable to work. To avoid any legal issues, know the company or institute leave policy, then submit a request using our well-designed simple leave application form template. 
• Vacation request: Every employee wants to take off from work to get rid of stressful work for some period of time. In this way, a vacation request using our templates helps you to get approval fast. 
• Study leave: An application form is a request to submit a request when you want to be absent from work for study purposes. Some employees continue their work and studies together; they are eligible to take off when they have exams. 
• Family emergency: In case of any family emergency, you are eligible to take off from your work or study by submitting an application to leave to the authorities of your institutes and organization. Understand the terms and conditions to take off for a family emergency, and follow all the rules to get approval for your application. 

How to Use Leave Application Form Template

In our collection, you can find dozens of leave application form templates that are easy to use and allow you to edit as you prefer. An individual who wants to get off from study or work should know how to fill out the leave request form according to the policy. Then, follow the below-mentioned steps to make your request compelling. 

Step1: Understand policy: First of all, you need to understand your institute or organization’s policy to take off. It helps you to make your requisition according to these rules for a fast response. 

Step2: Get a template: Download a template from our site which is according to your needs. These printable templates allow you to make any changes that make them perfect for you.  

Step3: Add your information: If you are a student or employee, put your personal information that helps the receiver to know who you are. 

Step4: Receiver’s details: Get information on who has the authority to approve your leave request and where to send it. Put the receiver’s full name, designation, department detail, address, and other contact details. 

Step5: Put the reason to leave: You need to put a valid reason to take off acceptable by the authority. 

Step6: Days off: How many days do you want to leave, put the details with the date. 

Step7: Attach supporting documents: Some organizations or institutes need proof of documents verifying your reason to take off. If you are applying for sick leave, they ask you to submit a doctor verification letter. 

Step8: Additional things: Put a piece of information showing how you will cover your work or study on the days you want to take off

Tips to Make your Leave Application Effective

Writing an application for your leave from work or study is necessary to inform the authorities and get approval. For that purpose, you need to meet all the requirements to make your application complete. Adopt the following tips to submit an effective leave request. 

• Understand all the rules and regulations of your company’s vacation policy to make your leave application according to this. 
• Give a plan that explains how you’ll manage your work or study when the leave is over.
• Provide some supporting documents that make your request valid to get approval. 
• Submit the request to the right person who has the right to approve it. 

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Leave Application Form

Simplify the leave application process for your employees with the aid of the Leave Application Form template.

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30+ Leave Letter Templates – PDF, DOC

Have you ever wondered how your childhood practice of writing leave letters comes to use in your after years? Probably, you might not be mature enough to realize that the formal letters haunt you through school, collegiate, and work life. Professionally leave Letters intimate your absence. A leave letter template paves the content for your leave, provided you have a valid reason with you. Whether you are an employee who wishes to go on a holiday/festival or even a college student who wishes to take a one-day leave to prepare for an exam, we have a variety of sample templates you can pick to use. You can write down your reason like going to a temple, and then give it to a principal/teacher to take stock of your absence. You may also check out our letter templates .

Free Leave Letter Template

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When to Apply for an Unpaid Leave

Why do you need half day leaves.

• Your vision is getting blurred and you want to visit an ophthalmologist (eye specialist)
• You are suffering from a toothache and want to visit a dentist.
• You want to visit an ENT specialist for your throat swelling etc.
• You can use half-day leaves, even if your son or daughter are facing any of the above problems.

What Is Compassionate Leave / Bereavement Leave?

Things to keep in mind while creating a leave letter template.

• Your reason for leaving should be considered. Hence avoid giving lame excuses.
• Few organizations and firms don’t consider leave applications that are not on the company letterhead.
• Check with the office policies about the eligibility period while applying for maternity and paternity leaves.
• Are you regularly irregular? Then remember that no template will help you get frequent leaves forever.
• Remember that a single mistake can ruin the relationship or rapport between you and your manager. Hence, make sure that your leave letter outline is polite and will not create any big gaps in between.
• Don’t forget the mention of weekends in between, if any.
• Be apologetic, if you think that your leave causes any troubles within the organization.
• If you are working in a service industry, try to take leaves in the least busy time, unless it is inevitable. Well, it’s time to “leave”. We hope this article ‘leaves’ an impact on you. You can also see more templates like Leave Letters in word, pdf, google docs and apple pages in our official website template.net .

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

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• Leave Request Form

Leave Request Form Templates

Leave Request Forms are used by employees to formally request time off from work. These forms are typically used to request vacation days, personal days, sick leave , or other types of time off. The purpose of a Leave Request Form is to provide a written record of the employee's request and to ensure that the request is properly documented and approved by the appropriate supervisor or manager.

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Employee Sick Leave Acknowledgement Form

This form is used for acknowledging an employee's request for sick leave. It ensures that the employee and the employer are on the same page regarding the leave and confirms that the employer is aware of the employee's absence due to illness.

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Request for Leave Form - Milwaukee County, Wisconsin

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Military Leave Request Form - Ridgefield, Connecticut

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Application for Leave (SF-6)

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Leave of Absence Request Form - Sacramento, California

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DD Form 2538 Voluntary Leave Transfer Program Leave Donor Application

Leave application form - white.

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NJDMAVA Form 101 Request for Leave - New Jersey

This Form is used for requesting leave in the state of New Jersey.

OPM Form 71 Request for Leave or Approved Absence

This is a document which is supposed to be filled out by a government employee in order to request time off from working duty. The application is issued by the U.S. Office of Personnel Management (OPM).

Absentee Form

This form is used for requesting an absentee ballot for voting in an election when you are unable to physically go to the polling place.

Certificate of Commitment Template - Leaves

This document is a template for a certificate of commitment related to leaves. It can be used to recognize or formalize a commitment made regarding time off or leave of absence.

Leave Application and Approval Form

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Employee Leave Request Form - Central Point School District 6

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Leave Request Form - Town of Atlantic Beach, North Carolina

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Form 13 Application for Leave - Kerala, India

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Employee Leave Form - Cookman University

This document is used for requesting and recording employee leave at Cookman University.

Form PAY-23CE Physician's Certification for Catastrophic Leave Request - Employee - Nevada

This form is used for requesting catastrophic leave in Nevada. The physician's certification is required to support the leave request.

Form PAY-23CF Physician's Certification for Catastrophic Leave Request - Immediate Family Member - Nevada

This form is used for physicians to certify catastrophic leave requests for immediate family members in Nevada.

Family and Medical Leave Act Request Form

This Form is used for requesting leave under the Family and Medical Leave Act (FMLA).

Sick Leave Bank Leave Request Form - Lake County Schools

This form is used for requesting sick leave from the sick leave bank at Lake County Schools.

Employee Request for Professional Leave - Kentucky

This Form is used for employees in Kentucky to request professional leave. The form helps employees communicate their need for time off for professional development or other educational opportunities.

Form WC-236 Motion for Leave to Withdraw - Missouri

This Form is used for submitting a motion to seek permission to withdraw from a case in the state of Missouri.

Request to Receive Catastrophic (CAT) Leave - Nevada System of Higher Education

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Leave Application Form - Blue

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Annual Leave Request Form - Mcdonald's

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Approved Absence Request/Tpt Request Form

This form is used for requesting an approved absence or transportation request. It helps individuals communicate their need for time off or transportation assistance.

Leave Request Form - S.brooks & Associates, Inc.

This document is a Leave Request Form used by S.brooks & Associates, Inc. It allows employees to request time off from work.

Family and Medical Leave (Fml) Request Form - Arlington Public Schools

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Absence Request Form (Including Holidays)

This form is used for requesting time off from work, including holidays.

DA Form 31 Request and Authority for Leave

This form is used to request permission for temporary military leave. This form can be used to request an emergency leave, a vacation, travel, or an extended pass.

Military Donated Leave Program Participant Worksheet - Oregon

This document is for participants of the Military Donated Leave Program in Oregon. It is a worksheet used to track and manage donated leave for military personnel.

Form AD-582 Authorization for Restored Annual Leave Under P.l. 93-181 or P.l. 94-172

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Leave Form Format

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Employee Details

• Name: Employee’s full name.
• Department: Department where the employee works.
• Position: Job title of the employee.

Leave Details

• Type of Leave: Specify the type of leave (e.g., annual, sick, maternity).
• Start Date: The beginning date of the leave.
• End Date: The date when the employee will return.
• Supervisor’s Signature: Signature of the employee’s direct supervisor.
• HR Approval: Signature from someone in the human resources department.
• Date: The date when the leave form was approved.

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Leave Form for Boys Hostel

Step 1: customize a template, step 2: insert the necessary elements, step 3: arrange the format and design, step 4: implement strict rules and conditions.

• Form Title: Clearly label the document as a Leave-Out Form to avoid confusion.
• Employee Information: Include fields for employee name, department, and contact information, similar to a Biodata Form .
• Leave Dates: Specify the start and end dates of the requested leave.
• Reason for Leave: Provide a brief section for the employee to state the reason for the leave request.
• Approval Signatures: Include sections for the necessary managerial and HR signatures.

• Header: Start with the name of the organization and the title ‘Leave Request Form’.
• Employee Details: Capture essential details such as employee ID, position, and department.
• Type of Leave: Offer options for the type of leave, such as annual, sick, or unpaid, reflecting an Employment & Job Application Form .
• Leave Period: Request specific dates for leave start and end.
• Employee Signature: Ensure the employee signs the form to validate the request.
• Read Instructions: Start by carefully reading any instructions to understand the form’s requirements.
• Personal Details: Fill in your personal details accurately, akin to filling out a Job Application Form .
• Specify Leave Dates: Clearly indicate the dates you are requesting off.
• State the Reason: Briefly describe the reason for your leave in the designated section.
• Review and Submit: Double-check all information for accuracy before submission.
• Professional Courtesy: It shows professionalism and respect for the workflow, similar to a Feedback Form .
• Record of Request: Provides a written record of your request for both you and your employer.
• Prompt Notification: Allows for timely planning and adjustments to be made in your absence.
• Clarity of Information: Ensures all relevant details about your leave are communicated clearly.
• Follow-up: Enables you to easily follow up if a response is delayed. You may also see  Delivery Form

• Employee Data: Start with full employee details, including name, position, and contact info.
• Leave Type: Indicate the type of leave (annual, maternity, sick, etc.), similar to options in a Registration Form .
• Duration: Specify the start and end date of the leave.
• Reason for Leave: Provide a section for explaining the reason for the leave.
• Approver Information: Include details for who approves the leave, with space for their signature. You may also see  Dot Form
• Definition: Clearly define what qualifies as annual leave within your organization.
• Employee Eligibility: Detail eligibility requirements for requesting annual leave, as structured in a Loan Application Form .
• Accrual Information: Explain how annual leave is accrued over time.
• Usage Guidelines: Describe the policy on how and when annual leave can be used.
• Importance: Emphasize its role in ensuring employees take necessary breaks for well-being and productivity.
• Subject Line: Clearly state the purpose of your application.
• Polite Introduction: Start with a polite introduction and your reason for writing.
• Specific Details: Mention the specific dates you will be absent and any work coverage plans.
• Brief Explanation: Offer a brief explanation of your personal reasons without divulging sensitive information.
• Formal Closure: Close with a formal request for approval, similar to completing an Application Form .

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Top 10 Best Leave Application Template Excel Free

Excel keeps us organized in numerous ways. It provides us with a lot of features to create different documents. Excel documents are used everywhere in educational institutes, business organizations, and households. Despite creating a leave application on your own. Download a pre-built leave application template in excel and edit it in a few minutes. It spares a lot of time and effort.

In this article, I have presented some attractive and fully organized leave application templates in excel. As we know every department needs a leave application to manage employee leaves in an organized form. These templates are designed by professionals. Click on the link to download the desired template. Following are some well-organized attractive leave application templates in excel:

1. Application For Leaving Excel Template:

Look at this fully organized beautiful template. This red and white-colored sophisticated template with fields of necessary data. Free download this sophisticated template.

2. Leave Application Form Excel Template:

Looking for a professional leave application template in excel? Grab this well-mannered neat and clean simple leave application template that excels for free. Can be customized for business purposes, and educational institutes.

3. Leave Application Form Excel Template:

Wants to apply for leave? This is a black and white colored vertical template that is flexible for multiple purposes. Used where you want to give details to your organization and want the leader’s opinion.

4. Annual Leave days Form Excel Template:

Wants to keep track of employees’ leave days? Customize this well-arranged columned template to calculate the leaves of every employee. Free download this amazing template.

5. Employee Resignation Application Form Excel Template:

Want to leave the organization permanently? You need an effective resignation letter. This is the perfect resignation letter where you can also write the reason for leaving. Free download this simple leave application template excel.

6. Business Trip Form Excel Template:

Planning to go on a business trip? As a company, it sends you on the trip but still wants a leave application for the record. Download and customize this flexible template for free.

7. Business Trip Application Excel Template:

This is a detailed business trip application. It is a leave application for a business trip with trip details. The free download leaves the application template in excel.

8. Business Trip Application Form Excel Template:

Mention the time interval of a business trip in this super flexible simple leave application template excels for a company record. Available for free.

9. Resignation Application Form Excel Template:

Wants to resign from a company? Download this leave application template in excel and fill it with all the information needed. The company wants to keep a record of everything.

10. Internal Transfer Application Form Excel Template:

Look at this beautiful well-organized transfer document. Best template if you want to change your department within an organization.

Leave application template excel is the best alternative to sending manual leave applications. It makes you look professional. WPS office software provides a lot of well-organized creative templates designed by professionals. Visit and grab your desired templates for free.

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Download Casual Leave Application Excel Template

Casual Leave Application is a ready-to-use excel template that helps to prepare a leave request for absence from work just by entering a few details.

No need to type the whole letter manually. A pre-typed letter format is ready. Just enter the employee and employer details along with the purpose of requesting the leave.

Additionally,  the letter is also available in Word, PDF, Google Doc, and Open Office Writer. All files are free to download and are completely editable. Download your desired format and start using it.

Table of Contents

What is Casual Leave?

Generally, the number and the type of leaves vary according to the industry, the employer and the state in which an employee is located. Different states have different leave entitlement and leave policies.

Casual leaves are not carried forward. The unused CLs get lapsed at the end of the year. Casual leaves are not encashable.

Casual Leave Application is formal communication to inform your supervisor to request a leave of absence from work mentioning your reason. It serves as a written record for the company.

This application provides an explanation for your request for time off. A detailed and understandable request make easier for your superiors to consider the request without any clarifications. This leave application also serves as a legal record if your request and situation fall under the law.

Casual Leave Application Excel Template

We have created a simple and easy Casual Leave Application Letter a ready predefined letter format. Enter the employee/employer credentials and select the reason for leave of absence. That’s it. Your leave application letter is ready to print.

Click here to download the Casual Leave Application Excel Template.

You can download other HR Letter templates like Resignation Letter , Promotion Letter , Casual Leave Application , Memo Letter , Absconding Letter , and much more from our website.

Click the link below to download the desired format for Casual Leave Application:

Casual Leave Application Single Day

 PDF   Word   Google Doc Open Office Writer

Casual Leave Application Multiple Days

Let us understand the contents of the template in detail and how to use this template.

Contents of Casual Leave Application Excel Template

Leave Application template consists of 3 sheets: 1 Data Input Sheet and 2 Leave Application Templates.

Data Input Sheet

Data Input Sheet consists of 3 sections: Employee Details, Employer Details, and Leave Details.

Employee details section consists of the following:

Employee Name Address City/State Pin Code Employee Contact Number Designation

Employer Details section consists of the following:

Company Name Company Address City/State Name of Superior Designation of Superior

Leave details section consists of the following:

Reason for Leave Application Date Leave Start Date Leave End Date No. of Days Resuming Date

You can select the predefined reasons from the dropdown menu. If you have any other reason you can type in your custom reason in the light blue box given at the end of the Data Input sheet. You can also change the existing reasons according to your needs.

Casual Leave Application Templates

This template consists of two types of leave application formats. One is for a Leave Application for a single day and another for multiple days. In most of the organizations, casual leaves have a limit of 0.5 minimum days to 3 days maximum.

Both types of letters mentioned above can be printed using the same template. If you enter the same date in from and to fields then you need to print the first template and if you plan for more than one day then use the second template.

Print from the Excel file looks different from Word as it consists of table format. Hence, there will be more space between letters. Thus, we have provided other formats also for convenience.

Additionally, to send a pdf version to the employee, use the inbuilt Microsoft to PDF option available in the print menu.

Thus, this template can be of great help to individual employees to create leave application letters in just a few minutes.

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If you have any queries please share in the comment section below. We will be more than happy to assist you.

About Shabbir Bhimani

I have worked in Excel and like to share functional excel templates at ExcelDataPro.

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