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written notice

Definition of written notice

Examples of written notice in a sentence.

These examples are programmatically compiled from various online sources to illustrate current usage of the word 'written notice.' Any opinions expressed in the examples do not represent those of Merriam-Webster or its editors. Send us feedback about these examples.

Dictionary Entries Near written notice

written consent

Cite this Entry

“Written notice.” Merriam-Webster.com Dictionary , Merriam-Webster, https://www.merriam-webster.com/dictionary/written%20notice. Accessed 13 May. 2024.

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Home » Blogs, News, Advice » Legal Education » How To Write A Legal Notice [Complete Step-by-Step Guide]

How To Write A Legal Notice [Complete Step-by-Step Guide]

• Aditya Aryan
• Mar 22, 2024
• No Comments

As soon as we enter law school, we hear about many new things: moot courts, legal research, legal notices, and more.

Some excite us, and some overwhelm us.

As we move ahead, we gain practical experience. We participate in moot court competitions, write research papers, and draft legal notices.

Doing these might seem like exploring a new land—exciting but a bit overwhelming at first. In this article, I will give you pro tips and tricks for writing an effective legal notice.

Writing an excellent legal notice is an essential, critical, and income-generating skill. Whether a law student, fresher, practising advocate, or counsel, you should be well-versed in the technicalities and practicalities of writing a legal notice.

In our country, a legal notice marks the start of legal proceedings. It is a formal written communication between parties that contains the facts, cause of action, and legal reasoning for making any claim.

Before drafting a legal notice, keep a few things in mind. Some of these pointers that will allow you to draft a clear and well-defined legal notice are listed below:

• Take proper instructions from the client before and during drafting the legal notice.
• Ask questions in clusters rather than running to the client for every problem.
• Understand the client’s perspective and the dispute involved thoroughly.
• Request samples if available for better understanding.
• Draft the legal notice with the ability to make changes as required by the client.
• Understand the specific requirements of each section, with facts and relief requiring specificity and the grievance section needing clarity.
• Avoid omitting or admitting anything randomly.
• Arrange facts and events logically and chronologically in the draft.

The document must be dated. Depending on the writing style, the date can be on the right or left side of the letterhead.

Addressee or Receiver of a Legal Notice

A legal notice should be sent to the correct address and issued/addressed/served to the right person. Therefore, the first task is to identify the addressee.

For instance, in a proprietorship, it is essential to issue legal notice to the proprietor himself, not just the proprietorship itself.

Similarly, in a company, a notice is to be sent to the company as well as the concerned director or authorised representative at the registered and corporate address of the company.

Suppose an entity has a separate legal identity. In that case, the notice must be sent to the entity at its registered address and authorised representative—for example, a Company, LLP, etc.

If an entity does not have a separate legal identity, the notice must be sent only to its representative. For example, in the case of a Partnership Firm, the notice must be sent to the Partners and not to the Firm.

We will try to understand the same with the help of the following examples:

• Notice to a Company: As mentioned before, the notice is sent to a company’s registered and corporate addresses. In practice, the company’s directors are also made parties in a legal notice. The company’s registered address is taken from MCA Master Data or as available in the communication documents. The same can also serve the company’s directors when they are sent the legal notice.
• Notice to a Proprietorship: It is a fact that a proprietorship is not a separate legal entity. Therefore, in such a case, it is essential that apart from addressing the legal notice to the proprietorship, the proprietor(s) is also made a party to it.
• Notice to a Partnership Firm: There can be two scenarios/possibilities here:
• Scenario One: You are one of the partners. The legal notice will be sent according to the terms and conditions of the partnership deed. This could be for a business deal that requires a monetary settlement or for a situation in which one of the partners wishes to opt out of the partnership.
• Scenario Two: The legal notice is being sent by a third party. In such a case, it must also be sent to all its partners and the partnership firm.
• Notice to a Limited Liability Partnership (LLP): In the case of an LLP, a document including a legal notice may be served on the LLP or its partner or its designated partner. The LLP Act, 2008 further provides that a document may be served by sending it by post under a certificate of posting, registered post, or any other manner at the registered office and any other address declared explicitly by the LLP. [1]
• Notice to a Hindu Undivided Family (HUF): A Hindu undivided family is one person in the eyes of the law. Therefore, if a third party has to send a notice, it addresses it to the HUF and its Karta (head).
• Notice to the Government: Section 80 of the Civil Procedure Code, 1908, requires legal notice to be delivered to the Secretary, Collector of the District, or the Public Officer at his office address. Similarly, the Constitution also contains Article 361(4), which provides that two months’ notice is mandatory to institute a suit against the President or the Governor.

Sender of a Legal Notice (Aggrieved Party)

The aggrieved party or their authorised agent may issue and sign a notice. When an advocate issues a notice, the presumption is that it was issued based on his client’s instructions.

Hence, in a notice issued by an advocate, there is an averment – “under the instructions from my client,” etc.- that the addressor is continuously referred to as ‘my client’.

Subject of a Legal Notice

In statutory notices, the subject of the legal notice must be mentioned. Although there is no such compulsion to state the subject in an optional notice, it is advisable to do so.

Though you must mention the subject, where you place it is debatable. It could be before the salutation (Sir/Ma’am) or after it.

Body of the Legal Notice

A notice by a pleader generally starts with the opening sentence “under instructions from my client Sri./Smt./Km. ____ son/wife/daughter of ___ resident of ___, I hereby serve you the following legal notice.”

The paragraphs following this sentence should para-wise set out:

• Firstly, the relevant and material facts, just as in a plant,
• Next comes the grievance leading to giving the legal notice,
• Third comes the redressal required from the opposite party,
• Finally, mention the consequence of not complying with the notice.

Once you have completed the subject and salutation, the next step is clearly stating the facts (followed by the dispute or grievance).

The purpose of the legal notice is to clarify the origin of the grievance for which the notice is being sent.

An advocate must learn to present facts coherently and chronologically so that the receiving party quickly understands the grievance.

The essence of the notice is in the delicate balance between making it readily understood by a layman and not losing its legal rigour.

It is also important that the factual background is outlined so that its presence aids in establishing the ingredients of the wrong/offence done by the receiver of the legal notice.

Each fact should be explicitly stated, and the dates of each fact should also be enumerated well.

The chronology of the facts should lead to the act or an omission of the act which caused the grievance.

Facts should be such that they lay down the background and cause of action for the action or omission of the required action.

The Dispute or Grievance

Once the facts of the case are outlined, the next step is to describe the grievance caused by the notice receiver. In common parlance, all damages (remote and direct) are analysed to determine the extent of the damage caused by such action or omission.

This is where the legal expertise kicks in. The grievance is explained by indicating the precise ingredients of the wrong/offence committed by the sender.

While describing the grievance, try to use the keywords (as mentioned in the statute) so that the ingredients of the offence align with the facts.

For example, if the grievance is cheating, you can use keywords like “deceived fraudulently..” to indicate the offence.

It is not mandatory that the description be exceptional in detail. While detailing can help at times, there are also times when it is more fruitful to leave room for ambiguity. An example of when leaving ambiguity makes sense is when another offence or breach of contract is possible.

This section also mentions the relevant clause that is breached, the laws broken, and the section that mandates sending the legal notice.

The grievance should also be in line with the redressal required.

For example, If the grievance is that a cheque bounced, the redressal cannot require the opposite party to buy the aggrieved party a car.

Relief Sought

After the grievance has been made clear, the notice progresses to explain what exactly is required to counteract the damage caused. The redressal must clearly explain:

• The acts and expectations of the sender towards the receiver of the legal notice,
• How does the sender want the grievance to be addressed by the receiver?

Here, being specific in the required relief aids the sender of the legal notice.

The receiver may not know the best way to counter the damage. The damage may be so severe that the sender may require the receiver to perform an utterly third act to rectify the harm.

The specificity in this section is of utmost importance as it is why the legal notice is being sent.

You can ask for damages under various categories, such as:

• Actual damages
• Damages for physical stress and mental agony
• Damages for sentimental value
• Damages for loss of reputation
• Damages for loss of prospects/business, etc.

Impending Litigation

Once everything else has been stated, the sender releases the final bow in the quiver. The sender can initiate legal proceedings if the relief mentioned above is not made available to the aggrieved party within a given time frame. It could be towards the civil or criminal side, but it is ambiguous.

The notice never gives a heads-up on the specifics of the litigation coming the receiver’s way. This part further mentions that the opposite party will also bear the legal costs incurred in litigation.

Time for Compliance

The section that mentions impending litigation also discusses the time period provided to the receiver to address the grievance.

This time frame is based upon various factors required for the specific act mentioned in the redressal.

Apart from statutory notices, there is no legal mandate towards a time frame. Sometimes, the client would want a 7-day time frame; sometimes, a month is also provided to make the grievance go well.

For example, if the act is just to send some money, a time frame of 14 days is sufficient. If the act requires procuring a particular good and customising it to the needs of the sender of the notice, a time frame of 3 months may also be provided.

The sender of the legal notice decides. In cases where an agreement mandates the notice, the conditions of sending the notice as specified must be met.

Conclusion of the Legal Notice

The legal notice usually ends with the following line: “My client will be compelled to initiate legal proceedings, civil and Criminal, against you as it may be advised without further notice. Please note that any such action will be at your cost and peril.”

(a) The language should be clear, crisp, and straightforward. Apart from being able to be comprehended by the receiver, who is a layman, the legal language should also be balanced to accommodate his understanding.

(b) The acts of which notice is intended to be given should be stated concisely and clearly, and the claim or demand of the notice-giver should be clearly and precisely made. In addition, if any other fact is provided by the contract or statute to be entered in the notice, the same should be mentioned.

(c) The ordinary and accustomed instruments and technical language forms should be employed. The language should be precise and accurate to the utmost possible extent.

(d) The language of the draft must be readily intelligible to laymen

Improving your Legal Notice

The following tips should be considered:

Remember that the first draft is written to put thoughts into words. Read, review and edit the draft multiple times before sending it. The legal notice should be comprehensive to the person reading it.

In the process of editing the document, make sure that you keep the following points in mind:

• Clarity: The draft should be written in clear and simple English language. It must be comprehensible and easy to understand on the first reading itself. The words must make sense and have appropriate legal jargon and correct meanings.
• Use of appropriate language: The appropriate language is plain English but with the right degree of formality. Avoid archaic, pompous, and overly dense language. However, keep your drafting from becoming too informal or conversational. Legal writing is factual and objective; therefore, using expressive, exaggerated, or prejudicial language must proceed cautiously. Using the correct legal terminology when drafting a legal document is imperative. Legal terms must not be translated into modern English merely for the sake of it.
• Be Concise: Be efficient and succinct in your writing. Avoid loose and rambling sentence structures. Do not put in unnecessary words and phrases. The overall effect should be that your draft is clear, easy to read, and has a professional and confident tone.
• Be precise: The precision of a lawyer’s drafting ultimately makes it a professional piece of work. If you’re using a term’s definition, stick to it consistently.
• Grammar, punctuation, and spelling: There should be no grammatical, spelling, or typographical errors. The tenses used also need to be consistent. Take advantage of words or use short forms. Sentences should be constructed appropriately.

This is not all! There is much more to legal notices, such as types of legal notices, Services and modes of service of a legal notice, Replies to a legal notice, etc. Do you wish to gain expertise in income-generating skills? Look no further. Lawctopus Law School invites enrollments for its online self-paced certificate course on ‘Drafting a Legal Notice’ .

Lawyers perform This crucial task, and we want to teach you the practical details!

How will the Course on Legal Notice Drafting help you?

• Understand what a legal notice is, its type, and its relevance.
• Gain an in-depth understanding of the laws that govern legal notices.
• Become well-versed in the art of drafting any type of legal notice.
• Know about replying to legal notices.
• Lawyers…start offering this service to your clients and generate additional income through that
• Law students…showcasing this skill during internships will make you stand out!

Register for this online course on ‘Drafting a Legal Notice’ by clicking here .

[1] Section 13 of the Limited Liability Partnership Act, 2008

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How to write a formal notice? Do you need a lawyer to write it?

A formal notice is a letter that aims to denounce a certain situation. This is the first step before filing a legal remedy.

Me Lambert gives you practical advice on how to write a formal notice and gives you several examples of a formal notice written by our firm.

A formal notice, commonly referred to by some as a ” lawyer’s letter ,” is a letter where you ask another person to do or not do something formally. A formal notice may be sent to request the performance of a contract, the termination of a lease or the payment of a sum for damages.

How is a formal notice drawn up and a lawyer must be used to draft it?

The purpose of a formal notice

The purpose of a formal notice can be very varied. In particular, it may be sought that:

• someone is doing something;
• someone stops doing something;
• or warn him of an obligation or fact.

Given the nature of the formal notice, which is to denounce a situation, it should not be too long. We recommend that you do not exceed two pages.

As a result, we suggest that you do not be emotional and stick to the facts. In a formal notice, there is no room for comments and personal opinions.

The important thing is to be able to demonstrate to the court that:

• you have reported a situation to the other party;
• and that despite the denunciation, the other party has neglected or failed to resolve the breaches complained of within a reasonable time.

A formal notice can be an inexpensive way to resolve a dispute out of court or a way to protect your interests in the event of a lawsuit.

Tips for writing a formal notice

There is no specific form provided by law for a formal notice. However, it must be in writing , as the law provides that it cannot be done verbally. Even if it is not expressly provided for in the law, we strongly recommend that you write the letter of formal notice to the computer. Indeed, a handwritten letter lacks a lot of seriousness.

A formal notice must be concise and consistent with the state of the law that you wish to demonstrate. It is important to structure ideas well.

Here are some elements that should be included in your formal notice:

• The date and place of the formal notice;
• The name and contact information of the recipient;
• The mention “by bailiff” or “by registered mail”;
• The words “without prejudice” in order to protect you;
• The expression “formal notice” or “I put you on notice”;
• A summary of the facts;
• The nature of your request;
• A reasonable period of time to respond to your request, which is normally 10 days;
• Your name, signature and contact information.

Formal notice by a lawyer or by yourself?

There is no obligation for a formal notice to be drawn up by a lawyer.

However, a formal notice written by a lawyer often carries more weight and can demonstrate the seriousness of the situation to the other party.

A lawyer can also make your letter more specific and objective . It should be remembered that in the event of an appeal to the courts, the opposing party may use this letter against you.

In addition, a lawyer can ensure that the legal deadlines and legality of the things you request are met. Indeed, it may be that what you are asking for is not justified or reasonable.

At the tax level, we advise you to have it drafted by a lawyer if it is deductible in your tax expenses . It should be noted that an expense is deductible if you are a company or self-employed and this expense is incurred for the purpose of earning income. We refer you to your accountant for further explanation.

Some lawyers charge on time for the drafting of a formal notice, and others offer a flat rate to draft it.

Our firm accepts result-based pricing in the majority of our files and takes care of all the procedures, including the drafting of the formal notice, in the files we accept.

Who can send the formal notice?

The formal notice must be sent by registered mail or by bailiff . It is strongly discouraged to send a formal notice by email, as it is very difficult to prove receipt.

If you believe that the person will not pick up the formal notice sent to the post office or if he fails to pick it up, we suggest that you use a bailiff. Bailiff fees are usually very reasonable.

It is important to keep a copy of the formal notice for your file, as well as proof of receipt , either:

• Canada Post’s acknowledgement of receipt;
• or your report of service by bailiff.

Examples of letters of formal notice

You will find below models of formal notice in terms of insurance and contractual liability .

• Formal notice against an insurance company for non-payment of compensation ;
• Formal notice against an earthmoving company for work not carried out ;

For liability cases, a claims adjuster will contact you to begin preparing the defense. Accordingly, we recommend that you contact our office in such circumstances.

Please note that upon acceptance of a percentage file by our firm, you will not have to assume the costs of sending (bailiff fees) and drafting procedures. If you only need to draft a formal notice or a legal application, our team can also take care of it.

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Example sentences written notice

Customers must give three months written notice to cancel with the earliest cancellation date at 36 weeks into a 48-week subscription.

You may give 24 hours' written notice to inspect and repair, and you probably have further rights of access.

He or must also give a written notice explaining tenant's legal rights within 14 days of deposit being paid.

If you have inadvertently given permission to be contacted, you can give an organisation written notice to stop using your data and it must comply.

At the end of it, the contract may roll on monthly, requiring written notice to cancel.

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Notice Writing Format, Importance, Examples and How to Prepare

Pankaj dhiman.

• Created on December 4, 2023

Notice Writing: How to Write, Format, Importance, Examples and Online Resources

The article gives an overview of  notice writing for   students , including its definition, purpose, and guidelines. A notice is a written or printed announcement used to inform a large number of people about an event or important information.

Must Read: Descriptive Writing | Definition, Format, Examples & Secret Tips

What is Notice Writing?

Writing notices is a way to communicate that delivers crucial information in a simple manner. Notices function as written announcements that give readers important information about upcoming events, updates, or guidelines.

This type of textual communication is widely used in a variety of contexts, including community organizations, businesses, and classrooms. Ensuring that the intended target group receives important information in a timely and thorough manner is the main objective.

This type of communication emphasizes the value of structure in message delivery by adhering to a set format that includes a well-written title, date, salutation, structured content, and concluding signature.

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Importance of Notice Writing

The importance of notice writing cannot be overstated, as it serves as a linchpin for effective communication within various institutions and organizations.

Notices play a vital role in maintaining order and discipline by disseminating crucial information promptly and comprehensively. In educational settings, they keep students and staff informed about academic schedules, events, and administrative updates.

In the workplace, notices act as formal communication tools, conveying policy changes, meeting schedules, and other essential announcements. Additionally, within residential communities, notices foster a sense of belonging by sharing information about local events, maintenance, or community initiatives.

Overall, notice writing is instrumental in ensuring that relevant information reaches the intended audience in a timely and organized manner, contributing significantly to the smooth functioning of diverse environments.

Must Read: Business Studies | Internal and External Communication

Notice writing Format

Name of the Organisation: The organization, college, or school from which the notice is being sent should be listed first. People will be able to identify the publisher or notice-sender with the aid of this.

Title: The word “notice” itself serves as a heading for any written notice. This is to inform readers that a “notice” is going to be read.

Date: When writing the notification, students need to remember to include the date as a crucial detail. The notice’s left-hand corner bears the date. The date makes it clearer to the readers when the notification was sent out. Dates should be written down so they can be used as references in the future.

Headline: The notice’s heading makes reference to its topic. The pupils are required to write a concise summary of the notice’s contents in the headline. This gives the readers a better notion of what might be included in the notification.

Body: The notice’s primary material is found in the body. However, it is important to remember that the notice’s body should be brief and educational. The body, which is typically written in the passive person, would only contain material that was absolutely necessary.

Sign and Designation: The notification concludes with the signatory’s designation (in capital letters) and signature. It facilitates the readers’ comprehension of the notice’s author.

[Your School/Institution Logo]

[School/Institution Name]

[Contact Information]

[Concise and Informative Heading]

[Date of Issuance]

[Salutation]

Dear [Target Audience],

[Body of the Notice]

[Provide all relevant information, details, and instructions in a clear and organized manner.]

Thank you for your attention and cooperation.

[Signature]

[Your Name or Position]

[Additional Contact Information, if necessary]

Key elements of Notice Writing 

Clarity and Conciseness: Notices should deliver information in a clear and succinct manner, omitting extraneous elements and making sure the target audience can readily understand the message.

Appropriate Tone: The notice’s tone ought to be suitable for the audience and context. The tone establishes the overall image, whether it is formal for official messages or welcoming for community announcements.

Precise Information: When writing a notice, accuracy is essential. To prevent readers’ confusion or misconceptions, every piece of information supplied should be accurate.

Prompt Notice: It is important to send out notices as soon as possible to make sure that the recipients receive the information at the most appropriate time. The notice’s overall effectiveness is increased when it is sent on time.

Examples of Notice Writing

Example : School Notice

Heading : Important Examination Update

Date : [Date]

Dear Students,

This is to inform all students that the final examinations for the current semester will commence on [start date] and conclude on [end date]. Please check the notice board for your respective exam schedule and room allocations. Ensure you arrive at least 30 minutes before the exam starts. Best of luck to everyone!

[Teacher’s Name]

Must Read : 9 Useful English Small Talk Topics for Social Settings

Where is Notice Writing Used?

Writing notices is a flexible communication tool that can be used in a variety of contexts to provide announcements and critical information. Notice writing is commonly used in the following situations:

Academic Establishments: In schools, colleges, and universities, notices are a common way to share information about forthcoming events, exams, class schedules, and other academic issues.

Offices and workplaces: Notices regarding impending meetings, policy changes, training sessions, and other information pertaining to the workplace are sent out by organizations to their workforce.

Medical Facilities: Notices on new services, health programmes, and general health-related information are sent to patients by hospitals and clinics.

Neighbourhood Associations: Notices on fundraising events, volunteer opportunities, and community activities are disseminated by nonprofit organizations and community groups. Institutions of Religion:

Religious Institutions: Notices are used by churches, temples, mosques, and other religious organizations to disseminate information about events, religious services, and community outreach initiatives.  

  How to prepare for notice writing ?

Explain the Objective: Provide an accurate description of the notification’s purpose. Specify the main purpose and all of the specifics that need to be shared.

  Recognise your audience : Establish who the notice’s intended audience is. Take into account their inclinations, anticipations, and any particular information that will appeal to them.

Collect crucial data: Gather all the information needed for the announcement, such as the dates, times, and locations, as well as any special instructions. Make certain that the data is current and accurate.

Arrange information logically: Arrange the notice’s contents in a sensible sequence. For clarity, use numbered or bullet points, particularly when presenting many bits of information. Make sure that information flows easily. 

Adjust the style and tone: Adjust the notice’s tone and style to fit the communication’s formality and context. Think about the right words to use to effectively communicate with the intended audience.

Must Read : 8 Essential Tips and Tricks to help you learn English easily

Tips for Notice Writing 

Clarity is Key: Ensure that your notice is clear and concise. Use straightforward language to convey the message without unnecessary complexity. Avoid ambiguity to prevent any potential confusion among the readers.

Relevant Heading: Craft a heading that succinctly captures the essence of the notice. Make it relevant, engaging, and capable of grabbing the reader’s attention. A well-chosen heading sets the tone for the entire notice.

Use Bullet Points: Organize information using bullet points or numbered lists. This improves readability and makes it easier for readers to grasp key points quickly. Bullet points enhance the overall structure of the notice.

Appropriate Tone: Adjust the tone of your notice according to the context and audience. Whether formal or informal, the tone should align with the nature of the information being communicated and the expectations of the readers.

Proofread Thoroughly: Before finalizing the notice, carefully proofread it for grammatical errors, spelling mistakes, and overall coherence. A polished notice reflects professionalism and ensures a positive impression.

Include Contact Information: If the notice requires follow-up or if readers may have questions, include relevant contact information. This facilitates communication and provides a means for recipients to seek further clarification.

Common Mistakes to Avoid in Notice Writing 

Vague or ambiguous language:.

Mistake : Using unclear or ambiguous language in the notice that may lead to confusion among readers.

Tip : Be precise and specific in your wording. Clearly articulate the message to avoid any potential misunderstandings.

Mistake: Failing to thoroughly proofread the notice for grammatical errors, spelling mistakes, or inconsistencies.

Must Read : How do I get an A* for IGCSE First Language English?

Neglecting Proofreading:

Mistake : Failing to thoroughly proofread the notice for grammatical errors, spelling mistakes, or inconsistencies.

Tip : Take the time to carefully review the notice before dissemination. A polished and error-free notice enhances its professionalism.

Inconsistent Format:

Mistake: Deviating from the standard notice writing format, affecting the overall structure and readability of the notice.

Tip: Adhere to the prescribed format, including the heading, date, salutation, body, and signature. Consistency in format contributes to a well-organized notice.

Overlooking the Target Audience:

Mistake : Ignoring the characteristics and preferences of the target audience, resulting in a notice that may not effectively engage readers.

Tip : Tailor the tone and content of the notice to align with the expectations of the intended audience. Consider their perspectives and preferences.

Weak or Ineffective Heading:

Mistake : Choosing a heading that lacks clarity or fails to capture the reader’s attention, diminishing the overall impact of the notice.

Tip: Craft a heading that is both informative and attention-grabbing. It should succinctly convey the purpose of the notice and entice readers to continue reading.

Online Resources for Notice Writing 

In mastering notice writing, it’s crucial to avoid common pitfalls. Steer clear of vague language, prioritize thorough proofreading to eliminate errors, maintain a consistent notice writing format for clarity, consider your target audience’s preferences to enhance engagement, and craft a compelling heading to capture attention effectively.

Additionally, for comprehensive guidance and practice, Tutopiya offers valuable resources. Tutopiya provides specialized online courses, informative writing guides, and practical exercises tailored to notice writing. With Tutopiya, you can refine your notice-writing skills, ensuring impactful and effective communication in various contexts.

Access the Learning Platform

Notice Writing FAQs

Q. Which five words should I write on my notice?

Answer: Who, What, When, Where, and Why are among them. In research, police investigations, and journalism (see news style), the 5 Ws are frequently discussed.

Q. What is the standard format for notice writing?

Answer: The standard format includes a clear heading, date, salutation, organized body, and a concluding signature.

Q. How can I make my notice more engaging?

Answer: Craft a catchy heading and use bullet points for a structured and easily readable format.

Q. Is creativity important in notice writin g?

Answer: Yes, creativity can enhance engagement, but it should be balanced with the formality required for the context.

Q. How long should a notice be?

Answer: Notices are generally concise, focusing on delivering information succinctly. The length depends on the complexity of the message.

Q. Are there online resources for improving notice writing skills?

Answer: Yes, Tutopiya offers specialized online courses, writing guides, and practical exercises to enhance notice writing proficiency.

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How to Write a Notice Letter (+ Examples)

The Great Resignation – the wild ride that saw countless people waving goodbye to their old jobs in search of something new, something more. But even though the dust has settled on that particular chapter, knowing how to write a 2 weeks notice letter remains as crucial as ever. 

Why? Whether you’re chasing a dream job, heading back to school, or just ready for a change of scenery , how you say “I’m outta here” to your current employer can leave a lasting impression.

This article is your go-to guide for navigating the goodbyes with class, ensuring you leave doors open rather than slamming them shut.

Here’s a sneak peek at what we’re diving into:

• Why write a notice letter?
• How do you resign gracefully in a letter?
• How do you write a good resignation letter?
• Examples of resignation letters

Ready to learn the art of the elegant exit? Let’s get started!

What Is a Notice Letter?

At its core, a notice letter is a formal and official document that serves as a declaration of your intention to resign from your current position. Think of it as a professional courtesy, a way to ensure a smooth transition for both you and your employer by giving them a heads-up on your departure.

But it’s more than just an “I’m leaving” heads-up; it’s a carefully crafted message that informs all affected parties —your manager, HR, and perhaps even your team—of your decision to move on. It might even form part of your work agreement and may be an obligatory document that triggers the resignation process at your workplace.

The essence of a notice letter lies in its ability to convey your message clearly and concisely, without delving into unnecessary details. Here’s what you need to nail:

• Purpose : The primary goal is to announce your resignation and the effective date of your departure, ensuring everyone involved is on the same page.
• The tone of voice : Professionalism is key. Even if you’re leaving on less-than-ideal terms, a respectful and neutral tone can preserve relationships and your professional reputation.
• Format : While traditional paper letters were the norm, digital formats have taken the lead in today’s workplace. Whether you’re drafting an email or a printed letter, the structure remains similar.
• Conciseness : Get straight to the point. Your notice letter isn’t the place for a lengthy career reflection or detailed reasons for your departure.
• Politeness : A touch of gratitude goes a long way. Acknowledge the opportunity and experiences you’ve gained, regardless of your reasons for leaving.

In this digital age , the method of delivery might lean more towards email , but the essence of a well-crafted notice letter remains unchanged. 

We’ll guide you through crafting both a traditional letter and an email format , ensuring you’re prepared to handle this professional milestone with grace and poise.

Things to Consider When Giving Your Notice

When contemplating what are the things to consider when resigning , it’s crucial to start by reviewing your employee handbook, intranet, or contract. These resources can provide specific guidelines on what is expected from you when you decide to leave your position. 

Understanding these requirements is essential to ensure you comply with company policy and maintain professionalism throughout the resignation process. Remember, the goal is to leave a positive impression , preserving relationships that could be beneficial in the future.

Notifying your manager in person, if possible , is a respectful approach and allows for a more personal and appreciative conversation about your decision to leave. This direct communication can help mitigate any potential surprise or confusion and sets the stage for a professional departure.

Be prepared for an in-depth discussion with your supervisor about your decision to resign. While you’re not obligated to disclose every detail about your reasons for leaving, being ready to share some insights —framed positively—can help maintain a good rapport. 

Be ready and try to express it positively . Make a list of all the things you’ve learned at the position, say thank you for the opportunity, and praise the company and management for the things that you consider they do well.

If your professional relationship was exceptionally good, you may be given the opportunity to stay. Think about how to decline the job offer politely if you are not willing to accept it under any circumstances.

How to Write a Resignation Letter in 7 Easy Steps

The ideal resignation letter format contains 7 sections . Let’s take a look at each one in detail.

1. Contact Information and the Date

A basic element of any letter, is don’t forget to add the contact details of the person you are addressing (usually your manager or HR representative) in your resignation letter. Include the date, the person’s name, the company name, and the address.

2. Your Greeting

Quite obvious, but often forgotten, include a greeting to start the notice letter. Don’t forget that it is a formal document. Use the appropriate tone.

3. Inform Them of Your Resignation and Last Day of Work

It’s in this part that you go straight into the most relevant information. Use your organizational skills here to formulate your ideas. There is no need for a long introduction. Plainly state the fact that you are leaving the company and inform them what you think should be your last day of work.  A notice letter must include this section.

I am writing to formally announce my resignation from my position as Graphic Designer at Creative Solutions, effective two weeks from today’s date, which makes my last day April 25, 2024. This decision has not been easy and took a lot of consideration. However, I believe it is the right step for me at this time in my career.

4. The Reason You Are Resigning (optional)

Another good section to have in a notice letter is where you mention the reason/s why you have decided to leave the company. Remember to keep it constructive .

5. Thank Your Employer for the Opportunity

A resignation letter is also a good chance to say goodbye. Use this section to thank the employer for the opportunities they provided you and the relevant experience you gained in the position. There’s always something good to take from your experience, even if it didn’t work out as planned.

I want to express my sincere gratitude for the opportunities I’ve had to grow and learn during my time at Tech Innovations. It has been a pleasure working with such a talented team and contributing to the company’s goals.

6. Offer Support for the Changes Ahead

This section is very specific to notice letters and gives you a chance to show your professionalism. 

As we mentioned, the company may have difficulties in finding your replacement. Or they might need your help in training a colleague to take over some of the responsibilities that you have held within the company. 

To be remembered as a professional, offer them your assistance.

I am committed to making this transition as smooth as possible. I am happy to assist in training my replacement or to ensure that my projects are completed or transitioned appropriately.

7. Sign the Resignation Letter

Lastly, don’t forget to sign your letter. Without a signature, the document might not be considered legally valid.

Examples of Resignation Letters

In case you are looking for some inspiration to write yours, here are some notice letter templates that might help.

Two Weeks Notice by Email

Keep the email brief and make sure the email subject is clear , so it doesn’t go unnoticed in your manager’s inbox. Here is a resignation email example:

Subject: Resignation Letter – [Your Name]

Dear [Manager Name] ,

Please accept this as my resignation from [Company Name] .

My last day will be [Date] , two weeks from today. I appreciate the valuable experience I have gained here. It has been a pleasure working with everyone on the team.

While the position has allowed me to gain valuable experience, I have decided to move my career in a direction that [Company Name] cannot offer.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you and the company all the best.

Yours truly,

[Your Name]

A Formal Resignation Email

As email is today’s most widely used medium, here is another slightly more formal resignation email to guide you.

Subject: Notice of Resignation – [Your Name]

I am writing to provide you with two weeks’ notice that I will be resigning from my position as [Position Name] . My last day of employment will be [Last Day of Work] .

My experience as [Position Name] has been very valuable to me. However, I have decided to accept an offer from another company that is too interesting to refuse at this point in my career.

Please let me know if I can provide any assistance with the transition.

I wish you and the company all the success in the future. Thank you so much for all the support you have given me during my time here.

Faithfully,

A Two Weeks Resignation Letter

A resignation letter is often considered to be more official , and it tends to go a little deeper into explanations as to why the employee is leaving.

[Manager Name]

[Company Name]

[Company Address]

Please accept this letter as my notice of formal resignation from [Company Name] . My final day as a [Position] will be [Last Day of Work] .

My reason for resigning is [Reason for Resignation] .

It has been a pleasure working with [Company Name] . The position has been highly rewarding, and I appreciate the time and effort my team has given me in this role to improve my skills. 

I will continue to provide support to [Company Name] and my colleagues until my final day. If there is anything else I can do to make sure this transition goes smoothly, please do not hesitate to let me know.

[Your Signature]

[Contact Information]

Final Words on Writing Your Resignation Letter

As we’ve navigated through t he nuances of crafting a thoughtful resignation letter , it’s clear that this document plays a pivotal role in your professional journey . 

Whether you’re moving on to new opportunities, returning to school, or simply seeking a change, the way you exit your current role can significantly impact your professional reputation and future opportunities. 

Here are our main pointers for writing an impactful resignation letter , reflecting all the insights provided in this article:

• Use a positive tone : Regardless of the circumstances leading to your departure, maintaining a positive and professional tone in your resignation letter fosters goodwill and leaves a lasting positive impression.
• Keep your notice letter concise : Your resignation letter should be straightforward and to the point, covering all necessary details without unnecessary elaboration.
• Include the final date of employment : Clearly state your last day of work, typically two weeks from the date of your letter, to comply with standard professional courtesy and any contractual obligations.
• Thank your employer for the opportunities you had : Expressing gratitude for the experiences and growth opportunities you’ve had during your tenure shows professionalism and appreciation.
• Offer support in your resignation letter : Indicating your willingness to assist with the transition demonstrates your commitment to ensuring a smooth handover, reflecting positively on your professional character.

Remember, a well-crafted notice letter not only marks the end of your current job but also paves the way for future opportunities. 

Good luck with your transition! Check out the Resume Giants’ career blog for more career tips and resources to help you shape your job search and make your resume stand out .

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Notice Writing Format with Topics and Examples

When it comes to communication, notice writing format plays a crucial role in conveying important information to a targeted audience. Whether you are organizing an event, making an announcement, or notifying about a change, a well-crafted notice ensures that the message reaches the intended recipients efficiently.

In this article, we will learn the art of Notice Writing Format , a vital skill for effective communication along with topics and examples.

This comprehensive guide covers everything you need to know, from Topics to their importance, essential tips, and examples.

What is Notice Writing?

Notice writing as a medium of communication.

Notice writing is a form of written communication used to convey important information in a clear and concise manner. It involves composing short, formal messages known as “notices” that are intended for a specific group of people. 

Uses of Notice Writing

Notices are commonly used in various settings, such as academic institutions, workplaces, public gatherings, or community events, to inform people about events, announcements, updates, or any other relevant information.

Purpose of Notice Writing

The purpose of a notice is to deliver specific information promptly and effectively to the intended audience. Notices are designed to quickly grab the reader’s attention, provide essential details, and prompt the necessary response or action.

What is Notice Writing Format?

A Notice is a written or printed piece of information that is displayed in public places, such as notice boards, to communicate a message to a specific group of people. 

This concise form of communication aims to convey important information effectively. Notice Writing Format follows a structured approach that includes various elements to ensure clarity and consistency.

The Importance of Notice Writing Format

Clear and effective communication is the backbone of any successful organization or institution. Notice writing is crucial for several reasons:

Instant Communication: Notices are a quick and efficient way to disseminate information to a large audience simultaneously.

Clarity: Following a specific format ensures that the message is concise and easy to understand, leaving no room for misinterpretation.

Timeliness: Notices are often used to convey urgent messages, ensuring that important information reaches the intended recipients promptly.

Formal Communication: They provide a formal medium for communication within organizations, maintaining professionalism.

Components of Notice Writing Format

A well-structured notice consists of the following elements:

1. Heading:

The heading typically reads “NOTICE” and is placed at the top of the notice to draw immediate attention.

The date of issuing the notice is mentioned just below the heading, helping recipients know when the notice was published.

3. Salutation:

A formal salutation such as “Dear Students” or “Respected Employees” follows the date, addressing the target audience.

4. Subject:

The subject line is a brief statement that summarizes the purpose of the notice, ensuring recipients understand the context right away.

The body of the notice contains the main message. It should be written in a clear and concise manner, avoiding unnecessary details.

6. Contact Information:

Including the contact details of the sender allows recipients to seek clarification or additional information if required.

7. Signature:

The notice must be signed by the authorized person or authority responsible for issuing it.

8. Additional Information:

In some cases, notices may include extra details such as attachments or reference numbers for further context.

Best Practices for Notice Writing Format

Crafting an effective notice requires attention to detail and adherence to certain best practices:

1. Use Simple Language:

Choose simple and straightforward language to ensure everyone can understand the message clearly.

2. Be Concise:

Keep the notice brief and to the point, including only essential information.

3. Highlight Important Details:

Use bullet points or bold text to emphasize critical information, making it easily noticeable.

4. Proofread:

Check for grammatical errors and typos before posting the notice to maintain professionalism.

5. Consider Your Audience:

Tailor the language and tone of the notice to suit the understanding level of the target audience.

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Example of Notice Writing Format

We will take a look at the different formats of writing notices in English. We will cover everything from the basics of what notice is to more advanced topics such as how to format a notice for an event. Let us check the format of the Notice Writing.

To help you grasp the concept better, here’s a practical example of a Notice Writing Format:

[Name of Organization]

[Subject of the Notice]

Date: [Date]

Dear Residents,

Due to maintenance work, the water supply will be temporarily shut off on [Date] from 10:00 AM to 2:00 PM. We apologize for the inconvenience and request you to make the necessary arrangements accordingly.

For any queries, please contact the maintenance office at [Contact Number].

Thank you for your understanding.

Sincerely, [ Authorized Name/Designation ]

Topics for Writing Notices

Now that we understand the format, let’s explore various topics for which you might need to write a notice:

Academic Notices:

Exam Schedule: Informing students about upcoming examination dates and timings.

Class Suspension: Notifying about the cancellation of classes due to unforeseen circumstances.

Fee Payment Reminder: Reminding students about the due date for fee submission.

Corporate Notices:

Company Policy Updates: Informing employees about changes in company policies and procedures.

Meeting Announcements: Notifying team members about upcoming meetings and agendas.

Holiday Schedule: Communicating the holiday schedule for the organization.

Community Notices:

Community Event Invitation: Inviting residents to participate in a community event or gathering.

Maintenance Notice: Notifying residents about scheduled maintenance work.

Parking Rules: Reminding residents about parking regulations and penalties.

Examples of Well-Written Notices

Let’s take a look at a few examples of effectively written notices:

Example 1: School Event Invitation

Heading: NOTICE

Dear Students,

We are delighted to announce the Annual Cultural Fest to be held on [Event Date]. This event promises to be a celebration of talent, creativity, and cultural diversity. Various competitions and performances have been organized to showcase the talents of our students.

We request all students to actively participate in the event and make it a grand success. Let us come together and create cherished memories.

[School Name]

Example 2: Office Policy Update

Heading: IMPORTANT NOTICE

We would like to inform you that there have been updates to our company’s attendance policy. Effective from [Effective Date], all employees are required to mark their attendance through the biometric system upon arrival and departure.

This measure is being implemented to ensure accurate attendance tracking and improve overall efficiency. We request all employees to adhere to this policy to avoid any inconvenience.

Thank you for your cooperation.

Human Resources,

[Company Name]

Common Mistakes to Avoid

In this section, we’ll highlight some common mistakes that people often make while writing notices and how to avoid them:

Lack of Clarity: Ensure that the purpose and information in the notice are clear and unambiguous.

Inadequate Contact Information : Include contact details for recipients to seek clarifications if needed.

Grammatical Errors: Proofread the notice thoroughly to eliminate any grammatical mistakes.

Notice Writing Workout Examples

A school or college notice:.

This type of notice is written on behalf of the School or College to inform the students about some happenings, meetings,  Planning, Examination, Competition, or other necessary information containing the time, date, and location as well as the agenda.

Krishnath Collegiate High School Berhampur, Murshidabad

May 2, 2020

For Literacy Drive Programme

You all know that illiteracy is a great social barrier and it’s our sacred duty to eradicate it from our society. So, a literacy drive programme has been arranged in our school during the summer vacation as a part of Sarba Sikhsha Abhijan. We’ve identified all the illiterate people in our locality and they’ve given their consent to attend the programme. Students of IX and XI are hereby requested to act as volunteer teachers. They’ll be supplied with teaching aids, books, and other necessary articles. Students willing to take part are requested to enlist their names to the undersigned on or before May 10, 2008.

T. Banerjee Headmaster Convenor, Welfare Sub-committee

A Club Notice

The club secretary normally writes that kind of notice to inform the members or sometimes the local inhabitants about meetings, some programmes or any other occasions.

PROGRESSIVE SOCIAL CLUB

DONATIONS FOR FLOOD VICTIMS

Attention is hereby drawn to the fact that the havoc caused by the recent flood has rendered many people homeless. Many of the victims have taken shelter in the open. Our club is raising a fund to provide the minimum relief to these unfortunate people. You are requested to contribute to the best of your resources to show that these people are not entirely helpless. All contributions will be gratefully accepted by the undersigned at the address and during the hours mentioned below.

Receiving hours : 10 a.m.-12 noon 4 p.m.-6.30 p.m.

Ramesh Gupta Secretary, Progressive Social Club

A Notice of Cancellation

We use his type of notice to cancel an event or meeting. It should contain the reason for the cancellation, as well as any important information such as refunds or alternate plans.

Babu Club, Uluberia

Cancellation of Meeting

It is regretted to inform you that the scheduled meeting on 03.02.2020 has been cancelled due to the Corona Virus outbreak. The discussion on the agenda will be made through an online video conference. All the members of our club are requested to follow their what’s app where the google meet link will be shared on 10.20.2020 around 4 pm.

Sujit Nag Secretary Babu Club

A Society Notice

This type of Notice is used by the Organizations of the Society to inform the local public about important information or a change in plans or schedule containing the new time, date, or location of the event.

CG-BLOCK WELFARE ASSOCIATION, SALT LAKE

MEETING TO DISCUSS SCARCITY OF WATER

The residents of CG-Block, Sector-II, Salt Lake, are requested to attend the meeting to be held on 11.05.2005 at the Community Centre to discuss the problem of scarcity of water and the immediate measures to be taken to solve it. Cooperation of all concerned is required to put an end to this burning problem.

Ali Khan Secretary, CG-Block Welfare Association

A Notice of Change

This type of notice is used to announce a change in plans or schedule. It should contain the new time, date, or location of the event, as well as any other important information.

Avinaba Vidyamandir, Birbhum

Date Change of Debate Competition

All the students of our school are hereby informed that the date of the debate competition that was scheduled to be held on 03.05.2020 in the school’s assembly hall has been changed. It will be held on 13.05.2020 at 10 am in the office room instead of the assembly hall. For further queries, the students may contact the undersigned.

Avik Dasgupta Secretary School’s Debate Competition Organization Avinaba Vidyamandir

A public Notice

This type of Notice helps to inform the people about plans, schemes, and duties of the citizens during different occasions, Official information, Competitive Examinations, or the notice containing a sincere apology, as well as any important information such as refunds or alternate plans.

Government of West Bengal Office of the Director: Public Vehicles Department 38, Beltala Road, Kolkata – 700 020

Replacing paper-based vehicle registration certificates with smart card

It is hereby informed to all vehicle owners who’ve got their vehicles registered at PAD, Kolkata, that the Government of West Bengal vides Order No. 2152 – WT/ 2M25/2008 dated 18.1.08 has made it mandatory to replace all the existing paper Feed Vehicles Registration Certificates with new smart card-based Vehicle Registration Certificates on payment of Rs. 500. Special counters have been opened at PVD Extension Counter, 97/2 Bakul Bagan Road, Kolkata – 700 025. The last date for replacement is May 20, 2008. All concerned are requested to train the smartcard-based registration certificates on payment of a requisite fee.

S.K. Das Director, Public Vehicles Department, Kolkata

An Apology Notice

This type of notice works as an apology for any inconvenience or mistake. It should contain a sincere apology, as well as any important information such as refunds or alternate plans.

Kharagpur Division, South-Eastern Railway

Local Train Cancelled

This is to notify all the passengers of the south-eastern Railway that the ‘Kharagpur-Howrah’ and “Kharagpur-Medinipur’ local trains have been cancelled today due to maintenance work. The inconvenience caused to the passengers is deeply regretted. In the meantime, It is also announced that the tickets bought by the passengers will not be returned but they will be able to use those tickets tomorrow instead of today showing proper proof. For further information, they are requested to contact the undersigned.

J.V.Joti Station Manager Kharagpur South-Eastern railway

Classes Suspensions

Here is an example of a notice that could be posted in a school. “At the present time, Classes will be cancelled tomorrow due to the heatwave. Please stay safe and indoors.”

Vivekananda Model High School, Malda

Classes Suspended

All the students are hereby informed that the weather department has warned that the temperature could be very high tomorrow and the heatwave could be started in our area. Considering the weather report, the health of the students, and the request on behalf of the Government, the school authority has decided to cancel tomorrow’s classes. As a result, all the classes will remain suspended till further notice. All are requested to follow the school’ what’s App group. If there is any update, will be informed there. Please stay safe and indoors.

A. K. Basu Headmaster Vivekananda Model High School

Notice writing is an important skill that requires clarity, conciseness, and proper organization. By following the correct format and understanding the purpose behind the notice, you can effectively communicate essential information to your target audience. Remember to choose appropriate topics, use examples to illustrate your points, and avoid common mistakes to create impactful notices.

So, the next time you need to write a notice, use the insights from this article to craft a well-structured and effective message that leaves a lasting impression.

FAQs (Frequently Asked Questions)

Q: what are the common uses of a notice.

A: Notices are used for various purposes, including conveying school announcements, workplace updates, event details, public notices, and community messages.

Q: Can a notice be handwritten?

A: While handwritten notices may be suitable for small groups or informal settings, typed or printed notices are more professional and widely accepted.

Q: What is the ideal length of a notice?

A: Notices should be brief and concise, ideally not exceeding one page.

Q: Is a notice always in a formal tone?

A: Yes, notices should maintain a formal tone, especially when addressed to larger organizations or the public.

Q: Can a notice be displayed electronically?

A: Yes, modern methods allow notices to be displayed electronically on digital notice boards, websites, or emails.

Q: Are there any legal requirements for notice writing?

A: Depending on the nature of the notice and its purpose, specific legal requirements may apply, such as in the case of legal notices or public announcements.

Q: Do I need to use formal language while writing a notice?

A: Yes, using formal language is essential to maintain professionalism in the notice.

Q: Can I use bullet points in the body of the notice?

A: Yes, using bullet points can help present information in a more organized manner.

Q: Is it necessary to mention the issuer’s name in the notice?

A: Yes, mentioning the issuer’s name and designation adds credibility to the notice.

Q: Can I include images or graphics in the notice?

A: In most cases, notices are text-based; however, for specific events, adding relevant images may enhance the appeal.

Q: How should I end the notice?

A: End the notice with a closing remark, such as “Thank You” or “Sincerely.”

Q: Can I send notices through email?

A: Yes, email notices are acceptable in many scenarios, but ensure that all recipients receive them.

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Notice writing | Know about the format with the sample

Want to learn notice writing to do so, you must adhere to the proper format. read this blog to discover everything about notice writing and to get the tips and methods that will help you nail it, table of contents, what do we understand by notice writing, notice writing | know the format and structure , samples for notice writing, tips for writing a notice, key takeaways.

Students may have heard the term “notice” several times, but what does it signify, and how can they identify a notification? Notice writing is a formal communication strategy to transmit news or information to a big group. They are a vital communication medium employed in various settings, including academic institutions, professional groups, events, government announcements, and so on.

Notices have recently become more common in the digital environment. With the digitization of every institution, such as schools, businesses, colleges, government offices, and even newspapers, spreading information online has become critical. Despite these modifications, the format of formal notice writing has remained consistent. However, before we get into the format, let’s look at the many forms of notification writing.

Notices are formal papers and should follow a structure or format. Remember, there is no one correct rigid format. Different formats employed by different people/organizations may exhibit some differences. However, it is best to adhere to a roughly comparable format for ease of comprehension and consistency. Let’s take a look at the most common notice format.

Name of issuing organization/authority: Print the name of the person or company that issued the notices at the top. It will assist the reader in determining whether the notices are relevant or unimportant to him. 

• Title: When composing notices, we use “NOTICE” at the top. It aids in drawing attention to the document. Generally, notices are put in public places or published in newspapers. They mustn’t become lost in a sea of data. As a result, a prominently displayed title aids in attracting attention.
• Date: Following the tile on the left, we print the date on which the notices were published. As this is a formal document , the date is significant because these records are kept on file.
• Heading: Then we move on to a suitable heading for the notices. This headline should make the objective of the notices clear.
• Body: After the headline, we write the brief and to-the-point body of the notification. The body contains the notice’s major material.
• Writer’s name: At the end of the notices, we write the notice-name writer and designation. The notices must also be signed by the same person to be considered authoritative and authentic.

Here’s an example of how a notice should look-

Here are some notice writing examples to help you understand how to follow the rules of formal notice writing.

• Example 1. If you are the Head Boy or Head Girl of a school and need to send out a notice about a meeting for the Annual Day celebration, here is how you do it.

• Example 2. If you are required to prepare a summer vacation notice along with some instructions, here is a sample you can use.

If you want full marks for notice writing , keep a few basic suggestions in mind. Let’s go over them.

• No details – Notice writing is about the specific facts you want the readers to know, not the details. When writing a notice, it is important to keep it brief but informative.
• Correct heading – Since the notification is meant for a big audience, they must comprehend the notice. To accomplish this, the writer must carefully select the notice’s heading.
• Structure – The writer must adhere to the notification format. Use a bold font for the organization’s name and a smaller type for the next two lines, which contain the term ‘notice’ and what the notice is about. It is done to call attention to it. The body of the message should be written in smaller font size. End the notification with the individual issuing the notice’s signature, followed by their designation in block letters.
• Clarity – Even though notices are intended to be brief, you must make it apparent to readers what the notice intends to express. If the notice’s message is unclear, it may confuse the viewers.
• Maintain your notice crisp and concise. Avoid fluff and strive to keep the body’s word count around 50 words.
• To avoid confusion, accurately mention the notice’s header, describe what the notice wishes to address, and address the notification to the appropriate people.
• If you need to mention a venue or a certain time, do it separately so readers can easily notice it.

We hope this article gave you the information you need to write a notice. Also, visit the ischoolprep website to read more such interesting blogs. 

Like this blog? Read next- Basic English grammar rules | 5 best ones to take note of!

Question 1. What is the primary function of a notice?

Answer: A notice’s goal is to announce or display information to certain individuals.

Question 2. How is notice writing useful?

Answer: You may be asked to write a note at your company or anywhere else. You may even need to send out notices in an official context, in which case the notice writing structure outlined above will assist you in effectively conveying your message.

Question 3. What should things be avoided when writing notices?

Answer: A notification is written in the third person; consequently, avoid using personal pronuns like I, you, me, etc.

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• Notice Writing

Notice Writing - Learn How to Write with Examples

Just like letter writing and report writing , notice writing is also a skill that you should learn and practise as they are writing forms that would be an integral form of communication throughout your academic and professional life. The first question that might pop up in your mind when you see the term would be – what is notice writing or how to write a notice.

This article will help students understand everything they need to know about notice writing. Let’s read the entire article to find out how to write a notice, the format of a notice, and the tips and techniques to be followed to write an informative notice. Check out the sample notices for a clearer idea of the same.

Table of Contents

What is notice writing, format of notice writing, tips for notice writing, notice writing template, sample notice writing for class 10, sample notice writing for class 11, sample notice writing for class 12, frequently asked questions on notice writing.

Students might have heard the term ‘notice’ a number of times, but what does the term ‘notice’ mean or how to identify a notice? A notice is a written formal announcement intended for a large group of people. A notice follows a very precise form of writing where just the key points about the concerned topic are mentioned. Any extra details are avoided in notice writing. Since notice writing is a way to reach a large number of people in a short time, it’s important that the unnecessary detailing is avoided.

For example, suppose you have to write a notice to inform a group of people about an event. All you have to do is inform people about what the event is about, where and when it will take place, and sign it off with your designation. So how would you write a notice for that? Let’s learn about the format in which notices are written.

Notice writing is the easiest writing piece that students can go for. Just like letters and articles, notice writing too has a particular format. In fact, marks are often allotted for the format itself during evaluation. So if you want to get full marks in notice writing, you have to learn how to design and present a notice that would fulfil its purpose.

• Name of the Organisation – The first thing to write is the name of the organisation/school/college from where the notice is being issued. This will help people identify who has published or put out the notice.
• Title – The title for any notice writing is the word “Notice” itself. This is to let the readers know that they are about to read a ‘Notice’.
• Date – The next important thing that students must keep in mind while drafting the notice is to write the date. The date is written in the left corner of the notice. The date helps the readers to understand when the notice was issued. Writing dates also helps to use it as a reference for future use.
• Heading – The heading of the notice refers to the subject of the notice. In the heading, the students have to write briefly about what the notice is about. This helps the readers to have an idea about what the notice might consist of.
• Body – The body contains the main content of the notice. But one must keep in mind that the body of the notice should be kept short and informative. Only necessary information would be written in the body, which is usually written in passive voice.
• Signature and Designation – The notice ends with the signature of the person who composes the notice and their designation (in capital letters). It helps the readers to understand who has issued the notice.

If you want to score full marks in notice writing, you need to remember a few simple tips. Let’s go through them.

• No details – Notice writing is not about details but about the exact information you need the readers to know. While writing a notice, one must always keep it short yet informative.
• Correct Heading – Since the notice is meant for a large audience, it’s important that they understand what the notice is about. For that, the writer has to wisely choose the notice’s heading.
• Format – It is very crucial that the writer maintains the format of the notice. Make sure you use a large font size for the name of the organisation (probably 14), a smaller font for the next two lines containing the term ‘notice’ and what the notice is about. See to it that you use capital letters for ‘notice’. This is done in order to draw attention to it. The body of the notice can be written in a comparatively smaller font size (probably 11 or 12). End the notice with the signature of the individual issuing the notice followed by their designation in block letters.
• Clarity – Even if notices are meant to be short, you have to make it clear to the readers what the notice wants to convey. If the message of the notice isn’t clear, it might give rise to ambiguity among the readers.

Examples of Notice Writing

Taking a look at how exactly a notice is written can give you a clearer idea of how it is done. So, here is a template and a few examples that you can refer to when drafting a notice on your own.

Name of the School/College/Organisation

Title of the Notice

Body of the Notice

DESIGNATION

Now that you have an idea about how you can write a notice and its format, let’s go through a few examples as it will help you implement whatever you have learned so far.

Imagine you have been asked to draft a notice on the upcoming parent-teacher conference, here is an example to help you write a good one.

National Model Public School, Chennai

Parent-Teacher Conference

The Parent-Teacher Conference will be held on the 20th of January, 2022. It is mandatory for all parents of Std 10 students to attend the conference. The conference will go on for two hours (10 a.m. to 12:00 p.m.) All parents will have to assemble in the Main Auditorium by 9:45 a.m.

Signature of the Principal

If you are asked to prepare a notice regarding the summer vacation along with some instructions, here is a sample you can refer to.

St. Joseph’s Matriculation Higher Secondary School

Summer Vacation

Dear Students/Parents,

The school will remain closed from April 25 th to June 2 nd for summer vacation. The last day of attendance would be 24.04.2022. Parents are asked to pick up the students from their classrooms after the exams on the last day.

For example, if you are the Head Boy/Head Girl of a school, and you have to issue a notice about a meeting for the Annual Day function, here is how you can do it. The notice has been drafted for you.

Delhi Public School, Vadodara, Gujarat

Meeting for Annual Day Programme

Our school will be organising its 30th Annual Day on 25th December, 2022. Students who want to take part in the Annual Day are requested to report at the Auditorium Hall tomorrow (26th April, 2022) at 12:30 p.m., i.e., after the lunch break.

Signature of the Head boy/Head girl

HEAD BOY/HEAD GIRL

What is notice writing?

Notice is a written formal announcement for a large group of people.

How to write a notice?

To write a notice, you have to make sure to do the following.

• Write the name of the school/college/institution followed by the heading ‘NOTICE’ in the centre.
• Write the date on the left hand side of the page.
• Mention what the notice is about in the next line. For example, Attendance regularisation.
• Use a salutation if it is particularly intended to an audience.
• In the body of the notice, include the necessary information including time, date, duration and venue. If there is anything that is expected of the audience, mention that as well. However, see to it that you do not write long paragraphs. Keep it short and to the point.
• End the notice with the signature of the person issuing the notice and their designation in block letters on the left hand side of the page.

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• Notice Writing

Notice Writing Format and Writing Tips

There are two means of communication, Formal and Informal. Notice writing is a formal means of communication. The purpose of notice writing is to bring to notice a certain piece of information to a group of people. They are generally pinned in any common area where the concerned people can read them. 

It is one of the common methods of communication. It gives important information about something that is about to take place or has taken place. It is usually meant for a wider audience and is put up in a public place for easy accessibility.

What is a Notice?

Notice is a formal, written, or printed announcement for a group of people. It is written in a very precise language avoiding any extra details. 

Basically, notices are a tool for disseminating information regarding any occasion or issue. They reach a large number of people in less time, that is why they are precise and brief in nature.  

If it will not be precise, then the readers might not devote so much time only for reading it. And, it must be an art of a writer that he can express a long message in the shortest words possible. Plus, being simple is an extra advantage. Make sure you do not include any extra details as it may misinterpret the real message. If you are still feeling confused, then check the format of the notice given below. With this, you will get a fair idea of writing a good notice. 

Format of a Notice

Name of the Organisation -   It refers to the name of the institution of which the person writing a notice is a part. It is written on the top of the page, it helps the readers identify who issued the notice. 

Title - ‘Notice’- This title says” notice’, It lets the readers know that they are going to read the notice.  

Date - The date is written on the left corner of the notice after leaving a tile.  As the notices are formal communication, the date of issuing a notice is very important.  The date should be written in a proper format, which is clear and easily understandable.

Heading -  Heading explains what the notice is about in brief. Heading should reflect the content of the meeting. It is just like a ‘subject’ of an email, which gives a synopsis or purpose of the communication

Body - The body of the notice includes the main content for which the notice was issued. The body should contain all the necessary information required in the notice like the time of an event, venue of the event, and a date and it should be written in a passive voice without the use of first-person.

Example of Notice Writing

On the occasion of Environment day, the school has decided to organise a Fair. Nandita, the secretary of the environmental studies department, wants to call a meeting of the department students to discuss the details about the fair.

Tips on Notice Writing

A Well-Written Notice Must Inform the Readers About Five Questions

These five questions are considered the prime pillars of good notice writing, the first one is what is yet to occur. This will increase the curiosity of the readers and they will keep waiting for another question after this. Then, they obviously want to know the place of where the actual address is. 

After where, the place of when comes, then who comes into the picture. ‘Whom’ is the last one. Now, you can relate it to 5 crucial Ws. But, the writer needs to keep it in mind that all these are associated with each other so that a sequence is maintained and the reader can understand the complete meaning of it. 

What is Going to Happen

The notice should explicitly state the event or information about which the notice is written.

Where It Will Take Place 

If it is an event then a place should be mentioned with a complete address and landmarks so that the reader can locate the venue without any hassle. 

When It Will Take Place 

The time should be written along with the place, make sure the time is a very important part and should be rechecked before issuing the notice. 

Who Can Apply or is Eligible For It

The notice should state who it concerns and an unwanted crown can gather. It should be mentioned who all are eligible for that particular event on which the notice is issued. 

Whom to Contact or Apply to 

The issuing authority of notice should leave a piece of contact information for people to reach out to them.

No Extra Details

Any kind of extra details is not required in notice writing, as it will only deviate people from the main topic. Notice has to be not more than 50 words.

Follow the Structure

Following the notice writing format is highly recommended as it is uniformly accepted and could be noticed at once. 

Appropriate Heading

Heading should be appropriate and should have content about the main purpose of the notice. If the heading is ambiguous people might get confused and leave the notice unread.

Even if the message is short, it has to be very clear to the minds of the reader. Sometimes in cutting short the message we lose the clarity. Notice has to be precise and accurate.

Thus, good notice writing is based on precise detail with no additional matter. Just like other write-ups, notice also has a structure that you need to follow while writing. Next comes a strong and appropriate heading, this can be a game-changer as it is the first one noticed by the readers. And, the last one is clarity, no need to explain that if a notice message is not clear it is of no use, so make it clear.  

FAQs on Notice Writing

1. Why is Notice writing important?

Learning to communicate about some event or happening has to be written formally and precisely. Notice writing serves the purpose of communication on a large scale with a few important sentences. This is a kind of formal writing, so a writer has to be careful while picking up the right words. In addition to this, they need to make sure that it serves the purpose with good language. Thus, this is how to notice writing is important in terms of communication. 

2. When can we communicate using a Notice?

Notice can be written for an invite for any meeting, an announcement of some kind, issuing some instructions, appealing for something and may more reasons. A notice might be an oral or a written statement that has details of holding the meeting. When this circular is circulated among different people, a meeting has to be attended. Plus, this is also known as a letter that has a request for all the members to attend a meeting. 

3. When should the notice communication be used? 

There are several occasions when we can use notice communication, that includes school, workplaces, and more. Whether a slight head nod is required in communication or it has to be presented in front of a large group, notice writing has a big role to play. It helps you share ideas, build relationships, delegate responsibilities as well as manage teamwork. Thus, these are those areas where notice writing plays a crucial role in communication either informal or formal. 

Notice Writing

There are many ways to inform people about a certain event that is about to happen. Announcements are the most common way of spreading information about what has happened, what is happening and what will happen. It can be done through TV and radio coverage, newspapers, simple posters, elegant flyers , etc.

With the rise of social media , establishments often broadcast their announcements through boosted Facebook posts or promoted posts on Twitter and Instagram. Social media has really opened a whole new avenue of announcing and making things known, even news outlets have their own pages and profiles on various platforms as they can reach a wide range of audiences through social media.

But, before the rampant use of social media for announcements, it has been a common practice – even until today, to post announcements on bulletin boards across campus or public spaces. However, how do you write these announcements or notices?

What is Notice Writing? Notice writing involves crafting a concise and formal announcement or information intended for a specific group of people. Notices are used to inform, alert, or remind the intended audience about events, changes, or important activities. Typically, notices are straightforward and include essential details such as the purpose of the notice, date, time, venue (if applicable), and contact information. They are commonly posted on notice boards, published in newsletters, or circulated in digital format within organizations, schools, communities, or public spaces. The goal is to communicate the message clearly and efficiently, ensuring that the relevant information reaches the intended recipients promptly.

Notice Writing Format

NOTICE This should be written at the top of the document, centered, and in bold to catch the reader’s attention.

The date when the notice is issued should be placed below the heading, aligned to the right.

A brief, descriptive title reflecting the purpose of the notice should be given after the date, centered and possibly underlined.

Introduction : A sentence introducing the purpose of the notice. Details : Key information such as the event date, venue, time, and other relevant details. Action Required : Any action that the readers need to take, like registering for an event or attending a meeting. Contact Information : Details of the person or office to contact for more information or clarifications.

The notice often ends with a signature, name, and position of the person issuing the notice, followed by the name of the organization or department.

Example of Notice Writing

Notice of School Annual Day Celebration NOTICE Date: March 1, 2024 Annual Day Celebration   The Prestige International School is delighted to announce the celebration of our Annual Day on March 15, 2024 . This year’s theme, “Unity in Diversity,” aims to showcase the rich cultural tapestry of our community through a variety of performances and exhibitions.   Event Details: Date: Thursday, March 15, 2024 Time: 5:00 PM to 8:00 PM Venue: School Auditorium, Prestige International School   The evening will feature performances by students across all grades, including dance, music, and drama, reflecting the diverse cultures that enrich our school community. Additionally, an art exhibition by the students will be held in the school foyer from 4:00 PM.   Parents, guardians, and family members are cordially invited to attend and enjoy the festivities. We encourage everyone to come and support our talented students. Refreshments will be served at the conclusion of the event.   For further inquiries or to volunteer for event organization, please contact Ms. Lydia Martin, Event Coordinator, at the school office or via email at [email protected] .   Issued by: Mr. Aaron Smith   Principal, Prestige International School

Notice Writing for Class 8

NOTICE Date: March 1, 2024 Subject: Upcoming Science Fair   The Green Valley School is excited to announce the Annual Science Fair for the academic year 2023-2024. We invite all students from Class 8 to participate in this enlightening event. This is a fantastic opportunity to showcase your scientific curiosity and innovative projects.   Event Details: Date: March 15, 2024 Time: 9:00 AM – 2:00 PM Venue: School Auditorium Theme: “Innovations for a Sustainable Future”   Guidelines for Participation: Interested students must register with their science teachers by March 5, 2024. Projects can be submitted individually or in teams of up to three members. All projects must adhere to the theme and be original work.   For further inquiries, please contact Mr. Aiden Clark, Science Department Head, or visit the school’s notice board.   Let’s make this event a grand success with your enthusiastic participation!   Issued by: Ms. Eleanor Rigby   Principal, Green Valley School

Two Weeks Notice Writing Example

Date: March 1, 2024 Subject: Resignation Notice   Dear Mr. Hudson,   I am writing to formally announce my resignation from my position as Graphic Designer at Creative Designs Ltd., effective two weeks from today, March 15, 2024. This decision comes after much consideration and is based on personal reasons that require my attention.   I would like to express my sincere gratitude for the opportunities for professional and personal development that you have provided me during the last three years. I have enjoyed working for the company and appreciate the support provided me during my tenure with the company.   Please let me know how I can assist during this transition and make it as smooth as possible. I am willing to help train my replacement or pass on my responsibilities appropriately.   Thank you again for the opportunity to work at Creative Designs Ltd. I look forward to staying in touch, and I hope our paths cross again in the future.   Sincerely,   [Your Name]

Contents to Include in a Notice

Name of issuing organization, institution or office. Date of notice issuance. To make it clear, the heading “Notice” should be indicated. An eye-catching heading or headline to catch the immediate attention of the audience. The purpose of the notice. Details regarding the purpose of the notice. Authorized signatory.

Notice Writing for Class 5

Objective : The goal Notice Writing for Class 5 is to inform Class 5 students about an event or important announcement relevant to their grade. This could be about a field trip, a class project, a sports day, or a cultural event organized specifically for their age group.

How to Write: Writing a notice for Class 5 involves crafting a brief and clear message that is easily understandable by young students. The notice should start with a bold title, such as “ NOTICE ,” followed by the date of issuance. It’s essential to mention the purpose of the notice in a straightforward manner, outlining any event or important information relevant to the class. Include all pertinent details like the event date, time, venue, and any specific instructions or items the students need to bring or prepare. Using simple language and short sentences will ensure the notice is accessible to the young audience. Finally, conclude with a call to action or a point of contact for further inquiries, ensuring clarity and effectiveness in communication.

Notice Writing for Class 6

Objective : The aim of Notice Writing for Class 6 is to convey crucial information to Class 6 students regarding educational activities, such as workshops, competitive exams, or any special classroom activities designed for their curriculum enrichment.

How to Write : When crafting a notice for Class 6, it’s important to communicate in a concise yet informative manner to accommodate the comprehension levels of students at this stage. The notice should prominently feature the word “NOTICE” at the top, accompanied by the issuing date. Clearly define the purpose of the notice, detailing any upcoming events or important notifications specific to Class 6. Essential information, including the event’s date, time, location, and any preparation required by the students, should be straightforward. Language used should be simple, clear, and direct, making it easy for students to understand. End with instructions on whom to contact for more details, providing a straightforward avenue for inquiries.

Notice Writing for Class 7

Objective : The goal of Notice Writing for Class 7 is to inform Class 7 students about significant educational events, such as science fairs, art exhibitions, or guest speaker sessions, which are instrumental in broadening their academic and extracurricular horizons.

How to Write: To effectively draft a notice for Class 7, begin with a bold “NOTICE” heading, followed by the date it is published. The message should succinctly outline the event or announcement, focusing on relevance to Class 7 students. Be sure to include vital details like the date, time, and venue of the event, along with any specific instructions or materials students might need. The language should be straightforward and accessible, ensuring it resonates with the target age group. Conclude with a call to action, such as a registration deadline or a contact person for further information, facilitating clear communication and engagement.

Notice Writing for Class 9

Objective : This Notice Writing for Class 9 aims to update Class 9 students about important academic deadlines, upcoming examinations, or special educational programs that are crucial for their preparation for higher education.

How to Write : Crafting a notice for Class 9 requires a clear and engaging approach, beginning with the word “NOTICE” in bold and the date of issuance. Explain the purpose of the notice, focusing on information that impacts the academic journey of Class 9 students. Include critical details such as deadlines, examination dates, or program schedules, and explicitly mention any action required from the students. Use language that is both clear and slightly more sophisticated, acknowledging the mature comprehension level of Class 9 students. End with a specific call to action, providing contact details for students to seek further information or clarification.

Notice Writing for Class 10

Objective : The purpose of Notice Writing for Class 10 is to communicate to Class 10 students about pivotal events such as board exam preparation sessions, career counseling workshops, or mandatory school functions, which are essential for their academic and future career planning.

How to Write : Notice writing for Class 10 involves a formal yet accessible tone, starting with a “NOTICE” heading and the date. The body of the notice should clearly outline the event or information, tailored to the needs and expectations of Class 10 students. Key details such as event dates, times, and venues, along with specific preparations or documents required, should be clearly stated. The language should be precise and mature, suitable for students at the cusp of completing their secondary education. Conclude with a direct call to action and provide a contact point for students to address their queries or concerns, ensuring the notice is both informative and actionable

Notice Writing for Class 11

Objective: The goal of Notice Writing for Class 11 is to inform Class 11 students about academic opportunities, college preparation seminars, career guidance sessions, or other events specifically tailored to their immediate needs and future aspirations.

How to Write: Crafting a notice for Class 11, much like Notice Writing for Class 6, requires clear and concise communication, tailored to engage students who are at a critical juncture in their academic journey. Begin with “NOTICE” in bold and the date of issuance. Clearly state the purpose, focusing on the relevance to Class 11 students, such as university application workshops or subject-specific advanced learning opportunities. Detail the event’s date, time, venue, and any preparatory actions needed, like prior registration or research. The language should be straightforward but can incorporate more sophisticated vocabulary reflective of their higher grade level. Conclude with actionable advice and a point of contact for further details, facilitating a seamless flow of information.

Notice Writing for Class 12

Objective: The objective of Notice Writing for Class 12 is to communicate crucial information to Class 12 students about upcoming exams, scholarship opportunities, college application deadlines, or graduation ceremonies, addressing their immediate academic and future career planning needs.

How to Write: Notice Writing for Class 12 should follow a format similar to Notice Writing for Class 7, with a focus on clarity and directness, considering the audience’s maturity and imminent transition out of school. Start with a bold “NOTICE” and the posting date. Clearly describe the event or announcement, emphasizing its significance to final-year students and including pertinent details like dates, times, and locations. Instructions or requirements should be outlined clearly, using language that resonates with their advanced understanding. The notice should end with a clear call to action and contact information for inquiries, ensuring students have the resources they need to act or prepare accordingly.

Notice Writing for School

Objective: The aim of Notice Writing for School is to communicate essential information to the entire school community, including students of all grades, staff, and parents, about events, policy changes, or important reminders that impact the school environment.

How to Write: Notice Writing for School requires a broad approach that is inclusive and understandable by a diverse audience. Start with “NOTICE” in bold and include the date. The message should succinctly state the purpose, appealing to the whole school community, whether it’s announcing a school-wide competition, a health and safety protocol update, or a community service project. Details such as dates, times, and actionable steps should be clearly outlined, ensuring accessibility to all reading levels. End with a point of contact for further questions, mirroring the inclusive and comprehensive nature of the school community.

College Notice Writing

Objective: The purpose Of College Notice Writing is to inform college students and faculty about academic deadlines, seminars, campus events, or administrative notices that are pertinent to the collegiate environment.

How to Write: College Notice Writing involves addressing a mature audience with specific academic and extracurricular interests. Begin with “NOTICE” in bold, followed by the date. The announcement should directly state its relevance to the college community, including detailed information on academic seminars, cultural fests, or registration deadlines. The language can be more formal and detailed, reflecting the audience’s higher education level. Include specific instructions, deadlines, and contact details for further inquiries, ensuring the college community is well-informed and prepared to engage with the event or information.

Informal Notice Writing

Objective: The goal of Informal Notice Writing is to create an engaging and friendly announcement for informal events or gatherings, such as a workplace party, a community picnic, or a friend group meetup.

How to Write: Informal Notice Writing, unlike the formal approach in Office Notice Writing, adopts a casual and inviting tone. Start with a catchy heading that grabs attention. The date of the notice should still be included for reference. Describe the event in a light-hearted manner, emphasizing fun and camaraderie, and include all necessary details like the location, date, time, and what attendees should bring or expect. The language should be conversational and welcoming, encouraging participation. Conclude with a note on how to RSVP or who to contact for more information, keeping the tone friendly and open.

Office Notice Writing

Objective: Office Notice Writing is to relay important information to employees regarding policy updates, corporate events, HR announcements, or health and safety measures within a professional setting.

How to Write: Office Notice Writing demands a clear, concise, and professional tone. Begin with “NOTICE” in bold, followed by the date, to immediately signal the importance. State the purpose of the notice, directly addressing the office employees with relevant information such as policy changes, event details, or health advisories. Include specific details like effective dates, locations for corporate events, and actionable steps employees need to take. The language should be formal yet accessible, ensuring all employees understand their roles and responsibilities. Conclude with contact information for employees to seek clarification, mirroring the formal structure and direct approach typical of professional environmente.

Format for Official/Non-Official Meetings’ Notice

Title/Heading : Start with “NOTICE” in bold letters at the top. Date : Include the current date of issuing the notice. Subject : Briefly state the purpose of the notice, e.g., “Meeting Notice.” Body : Introduction : Mention the call for the meeting and its nature (official or non-official). Details : Specify the meeting date, time, venue, and agenda or topics to be discussed. Action Required : If applicable, mention any preparation or documents participants should bring. Closing : Contact Information : Provide details for RSVP or queries. Signature : Include the name and position of the person issuing the notice.

Format for Events’ Notice

Title/Heading : Begin with “NOTICE” in bold at the top. Date : The date the notice is issued. Event Name : Clearly state the name of the event. Body : Introduction : Brief introduction or purpose of the event. Event Details : Include key information such as the event date, time, venue, and any specific theme or dress code. Participation Details : Mention how to participate or register, and if there are any fees or requirements. Additional Information : Provide any other relevant details (e.g., guest speakers, special instructions). Closing : Contact Information : For queries or further details. Signature : Name and position of the person issuing the notice, if applicable.

Depending on specific occasions, it is acceptable to use background images, logos or graphic representing the event.

Format for Lost and Found Notice

Title/Heading : Start with “LOST AND FOUND NOTICE” in bold letters at the top. Date : Include the date the notice is being posted. Description : Introduction : Indicate whether it is a lost item notice or a found item notice. Detailed Description : Provide a detailed description of the lost or found item (color, brand, type, distinctive marks/features). Date and Location : Mention where and when the item was lost or found. Action Required : For lost items, request anyone who finds the item to contact you. For found items, request the owner to identify and claim the item. Contact Information : Provide your name, contact number, and any other relevant contact details. Reward (Optional): Mention if there is a reward for returning the lost item.

Format for Name Change Notice

Title/Heading : Start with “NOTICE OF NAME CHANGE” in bold letters at the top. Date : Include the date when the notice is being published or issued. Introduction : Briefly state your current name and the new name you will be adopting. Body : Reason for Name Change : Mention the reason for the name change (optional, based on privacy concerns). Effective Date : Specify the date from which the new name will be officially used. Legal Statement : A formal declaration that you are changing your name for all personal, professional, and legal purposes. Signature : Your signature (optional in a written notice but necessary for legal documents). Public Notification : State that this notice serves as a public declaration of your name change. Contact Information : Provide a way for individuals or institutions to contact you if needed (optional based on the nature of the notice).

Format for Future Tours/Fairs/Exhibitions/Camps’ Notice

Title/Heading : Begin with a clear title such as “NOTICE” in bold, followed by the type of event (Tour/Fair/Exhibition/Camp). Date : Include the date of issuing the notice. Event Name : Clearly state the name of the tour, fair, exhibition, or camp. Body : Introduction : Brief introduction or purpose of the event. Event Details : Key information including the event date(s), time, venue, and any specific themes or highlights. Participation/Registration Details : Information on how to participate or register, including deadlines, fees (if any), and any prerequisites or materials needed. Additional Information : Any other relevant details such as guest speakers, special attractions, or what participants should bring. Closing : Contact Information : For further inquiries or details. Signature : Name and position of the person issuing the notice, if applicable.

Points to Remember in Notice Writing

• What is going to happen?
• Where will it take place?
• When will it take place?
• Who can apply or is eligible?
• Whom to contact or apply to
• The word “NOTICE” should be written at the top.
• Do not forget to indicate the organization, office, etc. issuing the notice.
• An appropriate heading is needed.
• Indicate when the notice was issued.
• Clarify the target audience of the notice.
• Only the important details should be written.
• Relevant details not included in the questions is acceptable to add.
• Use only short sentences that are grammatically correct.
• Use a passive voice as much as possible.
• The common word limit is between 40 to 50 words.
• Information disseminated in the notice should be factual and clear; it must not cause confusion and/or misunderstanding.
• It should be able to immediately attract the audiences’ attention. It should be catchy and attention-grabbing.
• Use bold letters, catchy slogans, striking words and phrases to increase attention-grabbing quality.
• Standard and commonly used abbreviations are allowed.

In the academe, students are required to practice writing notices. As the marking scheme for notice writing, the name of organization, “NOTICE,” heading and date as well as the content and language is equivalent to 2 marks. The name and designation of the person writing, and writing the notice inside a box is equal to 1/2 marks. It the writer exceeds the word limit by 2 or 3 words, 1/2 mark is then deducted. If the exceeding words are 4 or more, 1 mark is deducted. You may also see employee notice examples & samples

Notices serve as an important tool for communication. It is very common to read notices, especially concerning the government as it is used for transparency and spreading information to the public. It makes it easier for the responsible office to spread the information since it just posted in visible public areas or designated bulletin boards. You may also like separation notice examples & samples

Writing notices is an art but unfortunately, people have forgotten how to write formal notices . Although it can be somehow restricting, it is a good practice to measure the command in language and words. It can measure the writer’s ability to completely convey the information in such short sentences. Notices, are in fact, still very useful and an efficient source of information.

Characteristics of Notice Writing

A good and effective notice must have the following features:

A notice usually has a specific word count. It is common to adhere to the 40 to 50-word limit. The sentences in the notice should be short , concise but should express a complete thought. Repetition is prohibited and there is no need for an introduction. It is straight-to-the-point information; as it is a formal method of communication, it is expected to be direct and clear. It should leave no room for further query but should not compromise the word limit.

2. Complete

As mentioned above, it is a short piece of writing but still expresses a complete thought. Indicate the necessary information regarding the event like date, venue, fees, guests, prizes, etc. It should answer the 5 Ws and 1 H questions effectively and must not leave audiences with more questions instead of no questions. You may also check out work notice examples & samples

3. Authority

The authority in a notice is the individual, organization, office, etc. issuing the notice. The people responsible for the event should be indicated to make it clear that the notice is legitimate and valid. You may also see meeting notice examples & samples

Avoid being vague about the information regarding the event. The purpose of the notice must be easily understood after just a quick read through the whole material. It must be crisp, straight-forward and direct.

5. Language

As it is a formal announcement, simple and formal language must be used. No need for flowery words in the notice. It must convey formality and clarity. You may also like appointment notice examples & samples

6. Clearly Stated Purpose

As mentioned earlier, it must contain the following information:

• Name of issuing organization, institution or office.
• Date of notice issuance.
• To make it clear, the heading “Notice” should be indicated.
• An eye-catching heading or headline to catch immediate attention of the audience.
• The purpose of the notice.
• Details regarding the purpose of the notice.
• Authorized signatory.

Elements of an Effective Notice Writing

An effective notice writing contains the four C’s, namely,  conciseness, completeness, command, and clarity . Find out more about it below:

An effective notice is concise

It is important to keep the information in your notice to have a minimum number of words and usually, forty to fifty words are sufficient enough for your notice. You may also like  two weeks notice examples & samples

The sentences you use to formulate your notice should be short, should have no repetitive or redundant content, and should be direct and straight to the point. What makes an effective notice is that it would leave no void or space for further inquiries without compromising the word count. You may also be interested in  resignation notice .

An effective notice is complete

What is the point of putting up a notice that contains incomplete details? Your purpose then of posting or printing one will be defeated. Notices should always make sure that it would contain every single information your target readers or audience has to know. One indication that the notice you have created is complete is that it would answer the basic 5 Wh questions: who, what where, when, and whom. You may also see  employee notice examples & samples

The content of your notice will be affected with the kind of event you are going to announce about. For example, you are going to create a notice for a meeting. If you are going to create a notice for your organization’s meeting, make sure you would include who the notice is for, what event is being announced, where it will be, when it will be held, and who should be contact when there are inquiries that the notice could not answer. Additionally, it would also include other necessary information that may not necessarily be answering the 5 Wh questions. You may also see  notice examples in word .

An effective notice must possess command

Notices are authorized by someone who has, obviously, an authority to do so, therefore, you should ensure that you would include the name of the person in authority who is the one who issued the notice. It could be you if you are in authority, it could be the president of the organization, the principal of a school, the CEO of the company, the manager of a bank, or the secretary of the department. You may also like  separation notice examples & samples .

The tendency when not including the name of the authority is that the target readers of the notice will not to heed to what is being written on the notice. An effective notice will become “an authority” itself and would have more credibility once it is signed by the person who authorized it. You may also be interested in Work Notice Examples & Samples .

On the other hand, the choice of text or language alone on your notice should have a strong command. Once you are able to have a strong and excellent command of the language you use, the more you become credible. You may also want to read more Notice Examples in PDF .

An effective notice should possess clarity

Another thing that would defeat the purpose of a notice is that it would not possess clarity. Once your notice would be ambiguous, the message you want to get across to your intended reader will not be clear to them at all. You may also want to know what an adverse action notice is .

For example, you posted a notice regarding an organization event and your notice lacks the specific information about when the event will take place and whom they should be contacting for further inquiries. Sure, you may have only included the date but you have not included the time, and you may also have included the name of the person your organization members would have to contact to in case they have inquiries but you were not able to include his or her contact number. However, how can your organization members attend the said event if it does not contain such pertinent information? One purpose of making use of a notice is that it could help in announcing certain information to people. How can you meet that purpose if your notice lacks the necessary and clear information? You will totally defeat the purpose of a notice. You may also see  Copyright Notice Examples and Samples .

Now that you already know the important elements of notice writing, make sure that you will be applying what you have learned on the notice you are creating now. You may also refer to the notice writing examples that we have uploaded here in this article. These notice writing examples show a wide variety of how to write a notice. The following notice writing examples are also ready for download just in case you are still not yet ready to create your own.

Notice Generator

Text prompt

• Instructive
• Professional

Draft a notice for an upcoming parent-teacher meeting focused on student progress and classroom behavior

Compose a notice about the introduction of a new after-school tutoring program for students needing extra help in math and science.

Resignation notice letter template

Template for an employee to use to resign and give notice. Free to use.

You can copy and paste the template text into an email or document.

[Today's date]

Dear [name of manager] ,

Please accept this as notice of my resignation from the position of [your job title] at [business or organisation name] .

Since my notice period is [X weeks/months] , I believe my last day will be [date] . Please let me know if that is incorrect.

[Optional] Please let me know how much accrued holiday and pay I am owed.

[Optional – adapt this for your personal circumstances and relationship] Thank you for the support you have given me during my time at [business or organisation name] . Please let me know if there is anything you need from me before I leave.

Yours sincerely,

[Your name]

Advice on notice periods

You can find out how much notice you'll need to give in our advice on notice periods .

If you're resigning because you believe you have no other choice

If you believe you have no choice but to resign because of something your employer has done, this can change how much notice you need to give. For example, you might not need to give any notice if there has been a serious breach of your contract.

This is a complex area of law so to find out more:

• read our advice on constructive dismissal
• contact the Acas helpline

Download this template

• Download this template in Microsoft Word format (DOCX, 24KB)
• Download this template in Open Document format (ODT, 7KB)

If you need this template in a different format, email [email protected] .

If you like, you can tell us more about what was useful on this page. We cannot reply – so do not include any personal details, for example your email address or phone number. If you have any questions about your individual circumstances, you can contact the Acas helpline .

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Parkview residents receive notice to vacate, no timeline given for closure of community.

Charles Crane/MDN A worker removes skirting from a vacant mobile home at Parkview Mobile Home Park on Thursday afternoon to prepare it to be moved to another Homes of America community in Minot.

After weeks of speculation, the residents of the Parkview Mobile Home Park in Minot were notified on Wednesday that their leases would not be renewed and the community will close in anticipation of the Milestone 2 Phase of the Mouse River Enhanced Flood Protection Project.

The written notice was left on porches and vehicles, but residents had shared speculation on social media that the news was coming after work began on removing the skirting from vacant rental units to prepare them for relocation to other Homes of America-owned communities Western Village and Holiday Park in Minot. A number of homes already have been moved and many more were being prepared for relocation on Thursday.

Parkview management said in the notice that all residents will be required to vacate the park, that leases would not be renewed when they expire, and that no timeline was set on the official closure of the community. Current Parkview residents will be given the opportunity to relocate available units to HOA’s other communities. Current Parkview residents with time remaining on a previously signed one-year lease were directed to contact management to discuss their options.

Parkview management offered no comment other than they have directed their residents to contact the MREFPP directly with any questions or concerns. Another Homes of America representative was contacted through the number included on the notice, but the call was ended before a comment could be provided.

Sabrina Herrmann, communications director for the Mouse River Plan and Souris River Joint Board, said the organization has not sent any letters to property owners in the Milestone 2 area as they are currently only beginning work on the design for that phase. Herrmann said construction would likely begin down the road in 2026 or 2027. Though Parkview management’s notice directed residents to contact MREFPP, Herrman said the project was not involved in any way with the decision to close the community.

“We are fielding calls because they put our office number on it. We only have a connection to the flood project. We have nothing to do with when they have to vacate, and if the property is being purchased, that would be an agreement with the owner in the city,” Herrmann said.

Chris Plank, the City of Minot Office of Resilience Disaster Recovery grant administrator, confirmed the city is in the negotiation process with Parkview’s owners but said the city has received no communication from them regarding the community’s closure. Plank said he was reaching out to Parkview about the notice, but management has been unresponsive.

“The city has not received any communication from the park requiring the residents having to move by a certain date, and the city has not set any deadlines. That may be a Parkview decision. We are in the process of identifying residents of the park as they may be entitled to relocation benefits under the Uniform Relocation Assistance and Real Property Acquisition Act,” Plank said.

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Related Practices & Jurisdictions

• Labor & Employment
• Administrative & Regulatory

On February 27, 2024, Los Angeles County announced a new  Fair Chance Ordinance . This ordinance is set to take effect on September 3, 2024, and expands upon California’s existing “Ban the Box” law by introducing additional requirements for employers.

The ordinance applies to employers with five or more employees within the unincorporated areas of Los Angeles County. This broader application, compared to state law which generally applies to employers with 15 or more employees, means that smaller businesses will also need to comply with these new requirements.

Job Postings

Under the Ordinance, employers must:

• State that qualified applicants with arrest or conviction records will be considered for employment.
• Specify any laws that restrict or prohibit hiring individuals with certain criminal histories.
• Include a list of all material job duties for positions where a criminal background may directly and negatively impact employment, potentially leading to the withdrawal of a conditional job offer.

Conditional Offer Letters

The ordinance introduces several changes regarding how employers make conditional job offers. Aligning with the statewide Fair Chance Act, it prohibits employers from asking about criminal convictions until after a conditional job offer has been made. If an employer plans to conduct a background check at this stage, it must provide written notice containing:

• A statement that the conditional job offer depends on the review of the applicant’s criminal history.
• An explanation of the employer’s justification for reviewing the applicant’s criminal history, detailing why it is relevant to the job position.
• A comprehensive list of all information and history types that the employer will review, such as education, social media history, employment history, driving history, reference checks, drug testing, etc.

The ordinance prohibits employers from considering: (1) arrests not followed by conviction (although unresolved arrests can be considered); (2) referrals to or participation in a diversion or deferral of judgment program; (3) convictions that have been sealed, dismissed, expunged, etc.; (4) juvenile records; (5) non-felony convictions for possession of marijuana that are more than two years old; (6) any conviction more than seven years old; (7) infractions, with the exception of some driving infractions; and (8) convictions arising out of conduct that has been decriminalized since the conviction.

Individualized Assessment and Preliminary Notice of Adverse Action

Employers must conduct an individualized assessment before rescinding a conditional job offer based on a criminal record. If an employer intends to withdraw a conditional offer or take any other adverse employment action, it must provide the applicant or employee with a preliminary notice of this action. This notice must be sent via both regular mail and email, if an email address is available, and include the following information:

• Notice of intent to withdraw the conditional offer of employment and/or take any other adverse employment action due to criminal history.
• An explanation of the applicant’s right to respond before the decision is finalized, including the specified waiting periods and timelines for response as outlined in the ordinance.
• A copy of the initial individualized assessment.
• Notice of the specific convictions that are the basis for the adverse action.
• A copy of the criminal background check report and any other information related to the applicant’s criminal history that the employer considered, such as internet searches, news articles, and social media content.

Procedures for Applicant Challenges

One of the key features of the ordinance is the creation of clear procedures that allow applicants to contest decisions made based on their criminal history. Specifically, the ordinance sets a defined period, five days, during which applicants and employees can challenge the accuracy of the criminal history data or present evidence of rehabilitation and mitigating factors. If the applicant or employee disputes the accuracy of the background check and notifies the employer in writing, or if they need additional time to gather written evidence of rehabilitation or mitigating circumstances, they are granted at least ten additional business days. Alternatively, this time can be used to present evidence of rehabilitation or mitigating circumstances in person during a meeting with the employer.

Second Individualized Assessment and Notice of Final Decision

If an applicant disputes the information in a timely manner, the employer is required to conduct a second individualized assessment. If, after performing the second individualized assessment, the employer makes a final decision to withdraw the conditional offer or take an adverse employment action, the employer must provide the applicant with a notice of final decision. The final notice must contain the following:

• Notice of final decision.
• A copy of the second individualized assessment.
• Notice of the disqualifying convictions that are the basis of the adverse action.
• Information regarding any existing procedure the employer has for the applicant or employee to challenge the decision or to request reconsideration.
• Notice of the applicant or employee’s right to file a complaint with the Los Angeles County Department of Consumer & Business Affairs (“DCBA”) regarding violations of the ordinance and the state’s Civil Rights Department regarding violations of the Fair Chance Act.
• If the final notice is provided more than 30 days after the applicant’s timely response to the preliminary notice of adverse action, it is presumed to be untimely, and the employer must explain the delay.

Postings and Records Retention

The ordinance contains certain notice and records retention requirements. It requires that employers post a notice of the ordinance at every worksite in unincorporated Los Angeles County and on Company webpages frequently visited by their employees or applicants.

The ordinance also requires employers to preserve all documents related to the ordinance for four years following the receipt of the applicant’s employment application. This includes job solicitations, postings, announcements, advertisements, employment applications, individualized assessments, notices, conditional offers, rescission and/or withdrawal letters, and any correspondence related to the ordinance.

The ordinance includes enforcement measures. It authorizes the DCBA to investigate violations and impose fines ranging from $5,000 to $20,000 for each infraction. Furthermore, the ordinance provides a private right of action to applicants and employees after the applicant or employee files a complaint with the DCBA and obtains a right-to-sue notice.

Employers with operations in unincorporated Los Angeles County should evaluate necessary changes with respect to when and how they inquire into criminal history during the hiring process.

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May 2-10, 2024 : A Busy Week of Flares

• Released Thursday, May 9, 2024
• Produced by:
• Scott Wiessinger

Produced VideoWatch this video on the NASA Goddard YouTube channel.Music Credit: “Halos” from the album Burning Clouds. Written and produced by Lars Leonhard. https://ultimae.bandcamp.com/track/halos

• 14588_FlareRecap_ProRes.mov [3.2 GB]
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Music Credit: “Halos” from the album Burning Clouds. Written and produced by Lars Leonhard. https://ultimae.bandcamp.com/track/halos

NASA’s Solar Dynamics Observatory captured this imagery of solar flares – as seen in the bright flashes on the upper center – on May 2, 2024. The image shows a blend of 171 Angstrom and 131 Angstrom light, subsets of extreme ultraviolet light. Credit: NASA/SDO

• 5-2-2024_2000_to_5-3-2024_1034_171-131.mp4 [39.3 MB]
• 5-2-2024_2000_to_5-3-2024_1034_171-131.2024-05-03_07_24_21.gif (500x500) [4.9 MB]

Credit: NASA/SDO

• 5-3-2024_SDO_X1pt6_Flare_131.jpg (4096x4096) [4.3 MB]
• 5-3-2024_SDO_X1pt6_Flare_171-131.jpg (4096x4096) [2.7 MB]

The Sun emitted three strong solar flares. The first flare peaked at 2:01 A.M. ET on May 5, 2024, and the second peaked at 7:54 A.M. ET on May 5, 2024. The third peaked at 2:35 A.M. ET on May 6, 2024. NASA’s Solar Dynamics Observatory, which watches the Sun constantly, captured an image of the event. The imagery shows 131 Angstrom light, a subset of extreme ultraviolet light. The sequence culminates wth an X4.5 flare. Credit: NASA/SDO

• 20240506110746_1024_aia_0131.mp4 [19.8 MB]
• 20240506110746_1024_aia_0131.2024-05-06_07_22_52.gif (500x290) [6.1 MB]
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NASA’s Solar Dynamics Observatory captured these images of the solar flares — as seen in the bright flashes in the left image (May 8 flare) and the right image (May 7 flare). The image shows 131 angstrom light, a subset of extreme ultraviolet light that highlights the extremely hot material in flares and which is colorized in orange. Credit: NASA/SDO

• May_7-8_2024_SDO_131_Dual_Active_Regions.mp4 [21.4 MB]
• May_7-8_2024_SDO_131_Dual_Active_Regions_bigger.gif (1000x562) [19.1 MB]

NASA’s Solar Dynamics Observatory captured this imagery of solar flares from May 7-8, 2024. The imagery shows 131 Angstrom light, a subset of extreme ultraviolet light. Credit: NASA/SDO

• May8-2024_Flares_SDO131_Center.mp4 [21.8 MB]
• May8-2024_Flares_SDO131_Center.mov [267.3 MB]
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• May8-2024_Flares_SDO131_Limb.mp4 [21.4 MB]
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• May8-2024_Flares_SDO131_Limb.00494_print.jpg (1024x1024) [204.8 KB]
• X_Flare_May_8_2024_131-171_red_crop2.jpg (1280x720) [210.6 KB]
• X_Flare_May_8_2024_131-171_red_crop2_searchweb.png (320x180) [98.9 KB]
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• 20240508_214436_4096_0131.jpg (4096x4096) [3.7 MB]
• SDO_131_May-9-2024_0918UTC_X2_labeled.jpg (4096x4096) [4.3 MB]
• SDO_131_May-9-2024_0918UTC_X2.png (4096x4096) [12.5 MB]
• SDO_X3pt9_Flare_May_10_2024_131-171.jpg (4096x4096) [3.3 MB]
• SDO_X3pt9_Flare_May_10_2024_131-171_crop.jpg (1920x1920) [930.6 KB]
• SDO_1600-HMI_X3pt9_May10_2024.jpg (4096x4096) [2.5 MB]
• 20240510_070508_4096_0131.jpg (4096x4096) [5.5 MB]
• Heliophysics
• Solar Cycle
• Solar Dynamics Observatory
• Solar Flares
• Space Weather

Please give credit for this item to: NASA's Goddard Space Flight Center. However, individual items should be credited as indicated above.

• Scott Wiessinger  (KBR Wyle Services, LLC)
• Beth Anthony  (KBR Wyle Services, LLC)
• Abbey A. Interrante  (ADNET Systems, Inc.)
• Joy Ng  (KBR Wyle Services, LLC)

Data visualizer

• Tom Bridgman  (Global Science and Technology, Inc.)

Release date

This page was originally published on Thursday, May 9, 2024. This page was last updated on Friday, May 10, 2024 at 6:08 PM EDT.

• Heliophysics Breaking News

Continued Strong Solar Flare Activity: May 10-11, 2024

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