pdf export comments

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Export Adobe Acrobat comments of a PDF into a text file?

I have many PDFsf with 100s of annotations/comments in them, created through the free Adobe Acrobat Reader. By reading this official guide , and skimming trough related pages, I see that I can "export" the comments in FDF files or XFDF format.

However, these files can't be opened by themselves without the original, from the first link:

You cannot open and view FDF files or XFDF files on their own.

I would like to export the comments as a text file containing only the text of the comments.

• adobe-acrobat
• adobe-reader

• You can open FDF and XFDF files on their own, of course. BUT they may not make much sense, because the comments depend on the base document to provide the actual context. So, if you are happy without the context, you can extract the text from the FDF/XFDF files (whereas XFDF would be an easier task). –  Max Wyss Mar 17, 2017 at 7:03
• @MaxWyss I'm not a programmer, so even hyper basic macro tasks I can't do, and given there is 1000s of notes, I don't really know. This is what a XFDF file opened with notepad++ looks like, only one comment:"font-size:10.5pt;text-align:left;color:#000000;font-weight:normal;font-style:normal" >41</span ></p ></body ></contents-richtext ><popup flags="print,nozoom,norotate" open="no" page="3" rect="514.407776,621.268738,694.407776,763.268738" /></text ></annots ><f href="practica5.pdf" /><ids original="8F84C2D4D7BE87E2214B2CA3907576" modified="794056D3F1054B9727BB9dfdf70BEF8" /></xfdf –  Santropedro Mar 18, 2017 at 22:48
• @MaxWyss Thanks! How would you go to extract this things? –  Santropedro Mar 18, 2017 at 22:49
• @Santropedro, I came across the same issue. Seems that the FDF/XFDF format do not record the text but pointers to the text in the original PDF file, so maybe the solution would be to use another free PDF viewer. Check this Quora link . –  Valentin_Ștefan Apr 19, 2018 at 12:24

2 Answers 2

This is a bit convoluted, but it works. Follow the instructions here to export the comments and export them to an XFDF file:

Rename the file's extension to XML (i.e. if filename was "comments.xfdf", change its name to "comments.xml".

Open the XML file using google chrome.

Select all ( Ctrl + A ) and then copy ( Ctrl + C ).

Open a new Chrome window and navigate to this link (it creates a blank notepad):

Click on the white area and paste ( Ctrl + V ).

Select all (yes, again, Ctrl + A ).

Copy ( Ctrl + C ).

Paste in a Word document.

Note: It may work with other browsers, but at least for me, when copying/pasting from Firefox, I'd end up with all the XML code in word.

• Thanks for editing my answer @zx485 –  alex_223 Jun 27, 2020 at 3:05
• 1 Steps starting at 4 didn't accomplish anything worthwhile for me, but steps 1-3 were good enough to format the XML in Visual Studio Code and I was able to extract the comments by selecting <contents> and then using "Select All Occurences of Find Match" (Ctrl + Shift + l) –  Tobi Obeck Jul 17, 2020 at 13:57
• Didn't (yet) try to analyze the XML or XFDF files, but from a quick run-through of the steps I only got to extract all comments without the comments' authors' names; so I can't see in the text file who said what (which would be nice to see...). Did you manage to also extract that detail? –  nutty about natty Aug 19, 2021 at 14:21

Open the fdf file in Notepad++

Replace <body[^>]*>(.*?)<\/body> with 22222\133333 (don't forget to set search mode as regular expression and "matches newline")

Put 33333 in the beginning of the document

Put 22222 in the end of the document

Replace 33333(.*?)22222 with an empty string

Save file as .html document, open in browser

33333 and 22222 can be any sequence as long as it does not appear in your comments.

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How do I export the PDF comments to Word?

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[5 Solutions] Ultimate Guide to Export Comments from PDF

Elise Williams

Pdfelement-powerful and simple pdf editor.

Get started with the easiest way to manage PDFs with PDFelement!

Are you looking forward to removing annotations from your portable documents (PDFs) but unsure about how to execute the process? Well, then there are multiple tools available to extract or export comments from pdf without compromising the quality of a file.

While PDF is a go-to file format for sharing and exchanging important data, editing or extracting data from these files is a big pain. In other formats, extracting a portion of information, like comments, tables, etc is pretty straightforward. Just edit the data or copy and paste. However, that's not the case with Portable Document Files.

When handling comment extractions in PDF, the process can cause errors, impact the original formatting and order, and could seriously hit the overall quality. But fortunately, there are solutions that help you remove or extract annotations from pdf files efficiently

To save you time and effort, we have listed four simple yet effective solutions through which you can extract pdf comments in a matter of seconds.

In this article

Method 1: pdf studio - how to export pdf comments to excel.

PDF Studio is an all-in-one and easy-to-use PDF editor that helps users edit portable documents easily. This fully-featured software offers all PDF functions and is compatible with multiple operating systems, like Windows, Mac, and Linux.

It is a beginner-friendly tool that requires no technical expertise while making PDF creation, markup, and editing easier than ever. It has the ability to export comments into various formats, such as XML, which is compatible with Microsoft Excel.

The process includes two parts - Exporting comments as XML and accessing the XML files in Microsoft Excel. Here's how you can use PDF Studio to export pdf comments to excel . Follow the instructions mentioned below to carry out the process easily.

Process 1: Exporting Comments using PDF Studio as XML

• First of all, launch the tool and open the document from which you want to export the comments.
• There are two ways in which users can carry out the process.
• Click on the Comments button in the menu bar and go to the Comments Pane. Now, open the export menu and select XML.
• Alternatively, users can directly click on the Comments > Export Comments > XML.

• Now, pick the location where you wish to save that XML file and click on the Save button to finish the process.

Process 2: Open the XML File in Microsoft Excel

• Once you are done with exporting comments to the XML file, close the browser window and open Microsoft Excel on your computer.
• Take your cursor to the Menu bar, click on Files > Open, and then visit the location where you have stored the XML document in the previous part. Locate the file and tap to open it.
• A pop-up window will appear on the screen, asking how would you like to open the file. Tick the checkbox saying "As an XML table" and click on the Ok button to move next.
• You can then find all the comments in an Excel document.

Method 2: PDF Reader Pro - Extracting Comments from PDF into File

Looking forward to extracting comments from pdf ? Turn to PDF Reader Pro and remove unwanted annotations without putting much effort. It is a premium PDF software for iOS, Android, Windows, and Mac. PDF Reader Pro is widely appreciated for its beginner-friendly interface and is well-received by over 80 million users in 200+ countries.

It is an all-in-one solution for your PDF-related concerns, be it splitting pages, merging files, compressing PDSs, filling forms, or extracting comments. The tools meet your demands with a set of advanced tools that help you manage your portable documents in a few clicks.

The step-by-step process to extract comments from PDF by using PDF Reader Pro is mentioned here.

• Firstly, download and install the tool by following the on-screen prompts, and then launch it on your system to commence the process.
• Open the PDF file with comments. Move your cursor to the left panel and click "Annotation".

• There, you can check comments or annotations either by Page or Time. Tap on the "Expand List" option to see a complete list of comments added to the PDF file.
• Now, locate the "Export Annotations" button and click "Save" to extract comments from PDF into a file in the XPDF format.
• To view these comments, open another PDF document and tap "Import Annotations".

Method 3: Adobe Acrobat DC- Extract Comments from PDF to Excel Spreadsheet

Yet another effective solution to extract pdf comments is to use Adobe Acrobat DC. It is an industry-leading PDF solution that requires no special introduction. This tool is packed with tons of PDF-related features, including merging PDFs, extracting annotations, splitting pages, reducing the PDF size, and more. This tool is extremely reliable, easy to use, and compatible with multiple systems, like Mac, Windows, and more.

Below are mentioned the step-by-step guidelines to export PDF comments to Excel Spreadsheet.

• To initiate the process, open the software and access the PDF file from which you want to extract the comments.
• Now, go to the Comment section on the right side of the PDF document.

• After that, you need to select the comments that you want to export to the Excel Spreadsheet.
• Move your cursor to the "Options" tab and click on the Export Selected to Data File" option.

• The Export Comments Dialog Box will then appear on the screen, from where you have to add a file name and tap the Save button.
• Now, close the browser window and launch Microsoft Excel on your PC.
• Click the "Open" dialog box and select the file in which you have exported PDF comments.
• Once you locate the file, tap on the Open button and this will import the selected comments into the Excel file.
• You'll then find all the comments in a much sorted and organized way in the Excel Spreadsheet.

While Adobe Acrobat helps users manage their PDF files easily, the only disadvantage that restricts people from using this software is its expensive subscription charges. Adobe Acrobat is undoubtedly a pricey PDF solution, making it unfit for budget-savvy users.

Method 4: PDFelement - Extract Annotations like Comments and Highlights from PDF

Still, looking for a way to extract comments from PDF ? Search no further and download Wondershare PDFelement - PDF Editor to your system. It is a one-stop solution for all your PDF-related concerns and lets you handle portable documents like a pro.

This tool is fast, affordable, and simple to use. It is designed keeping beginners and advanced professionals in mind; hence the tool comes with an intuitive interface and tons of features to facilitate all kinds of users. The best thing about PDFelement is its compatibility, as it runs across desktop, mobile, and web and is available for Windows, Android, iOS, and macOS.

Yet another thing that makes this tool worth trying is its affordable price. You'll be glad to know that PDFelement is the cost-effective alternative to the much-hyped Adobe Acrobat, and offers all essential features at half the price. This multi-platform PDF solution offers cloud storage of 2GB so you can work without affecting the speed of your system.

Here's mentioned the step-by-step procedure to extract PDF comments by using the Wondershare PDFelement. Follow the guide and get the job with ease.

Step 1 Upload the File

To begin the process, you first have to download the tool on your system and install it by following the on-screen instructions. This tool is free to download and takes a few seconds to install.

Launch PDFelement on your system and click on the "Open PDF" option available in the left panel.

A new window will open from where you can browse the desired pdf file with annotations. Select the document and click "Open" to import the file on the interface.

Step 2 Extract Comments

Now, take your cursor to the left panel and click on the third symbol indicating "Comments". It will then show all the comments on the screen.

Now from the drop-down menu, select the "Export Comment" option and a copy of the file will be saved at your desired location in the FDF or XFDF format.

Step 3 View Comments

Since the comment file is saved in FDF format, you need some other software to open the same, like Microsoft Excel. Import data from the FDF file and click open to view all the comments in an organized manner.

Method 5: Export Only Annotated Pages from PDF with PDFelement

Besides extracting annotations like comments and highlights from PDF, you can easily export only the pages containing annotations.

Step 1 Annotate Your PDF

Go to the "Comment" mode of PDFelement, and annotate your PDF file with various tools, such as Highlight, Pencil, Underline, Type Writer, etc.

Step 2 Export Only Pages with Annotations

Then choose the "Create Notes" feature, and thus you are creating a PDF that contains only the annotated pages.

The world's best PDF editor is now available for everyone to use. Click the link below to know more.

Tips: Great PDF Annotator - Comment, Highlight, and Add notes and Stamps with PDFelement

PDFelement works wonders when it comes to annotations. It lets you add text, sticky notes, corrections, shapes, signatures, stamps, and drawings in just a few clicks.

• Add Comments

Adding comments or sticky notes with PDFelement is a three-step process. All you have to do is open the PDF file, add comments, and save the edited document.

• Text Markup

In addition to comments, this tool lets you highlight text and customize the appearance to make sure whatever instructions you have added are clearly visible to others. You can also strikethrough or underline the text to make it more noticeable.

• Measuring Tools

PDFelement also comes with some measuring tools that help users highlight the dimensions within the PDF document while making them easy for a reader to understand the drawing.

• Shape and Eraser

You can also add different shapes by using this tool to amplify the creative outlook of the document. Moreover, you can use the eraser to remove unwanted shapes which you've added mistakenly.

Stamps like Approved or Rejected are the best way to draw attention to the document. You can use any image as a stamp to enhance the overall effectiveness of the file.

So, these are some of the practical ways to export comments from PDF . We hope the guide will help you extract or export the valuable comments to the desired location. While the methods listed above are tried-and-tested, we still recommend you to go for the Wondershare PDFelement as it is affordable and convenient to use. Download the tool now and extract the comments from the Portable Document with a swipe of your fingertips.

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Export PDF comments to Word with Acrobat DC

Learn how to convert pdf to word and export pdf comments to word for fast review and revisions. this is a windows-only feature..

By Donna Baker – October 12, 2015

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How to Export PDF Comments into an Excel Spreadsheet (3 Quick Tricks)

Often, we need to work with comments within a PDF file. We’ll show you 3 easy methods of how to export PDF comments into an Excel Spreadsheet. To demonstrate our methods, we’ve taken a PDF file and added comments to it.

 How to Export PDF Comments into an Excel Spreadsheet: 3 Ways

1. using foxit reader to export pdf comments into an excel spreadsheet.

For the first method, we’ll be using the Foxit Reader to export all comments.

• Firstly, from the COMMENT tab >>> select Export .

The Save As dialog box will appear.

• Secondly, type a “ File name: ”.
• Finally, press Save .

Then, a dialog box will confirm we’ve saved it successfully.

Now, we’ll open this file in Excel. To do that –

• Firstly, click on the File tab.

• Secondly, from Open >>> press Browse .

This will bring up the open dialog box.

Now, we’ll select our comment file.

• Firstly, select All Files from the dropdown menu.
• Secondly, click on our file. Which is Export_Comments_Foxit
• Finally, press Open .

We’ll see a warning message.

• Press Yes .

Thus, we’ll export PDF comments into Excel.

• After that, we’ll remove the blank rows .
• Finally, do some formatting to the cells.

This is what the final step should look like.

Read More: How to Extract Data from PDF to Excel

2. Export Selected PDF Comments into an Excel Spreadsheet Using Adobe Acrobat DC

In this section, we’ll use Adobe Acrobat DC to export selected comments from a PDF.

• Firstly, select Comment from the right side of the PDF file.

• Secondly, select the comments that we’ll export.

• Thirdly, from Options >>> select “ Export Selected to Data File… ”.

The Export Comments dialog box will appear.

• Then, choose a filename.

Now, as shown in method 1 , we’ll bring up the Open dialog box in Excel.

• Select the file which is Acrobat and press Open .

This will import the selected comments into the Excel file.

After, doing some formatting, our final step should look like this. Thus, we’ve shown you yet another method of exporting comments into an Excel Spreadsheet.

Read More: How to Export Data from Fillable PDF to Excel

3. Utilizing PDF Studio to Export PDF Comments as CSV File

In this last method, we’re gonna use the PDF Studio to export PDF comments as a CSV file. Then, we’ll export this CSV file to our final Workbook.

• Firstly, from the Comment tab >>> select the Export button.

• Secondly, select Comments (CSV) from the dropdown list.

• Thirdly, click on Save .

After clicking this, a CSV file will open with our comments.

• Finally, we’ll adjust the column widths and add other formatting features.

In conclusion, we’ve shown you the last method to export PDF comments.

Read More: How to Extract Data from Multiple PDF Files to Excel

Things to Remember

• We’re using Foxit Reader 7.3, Adobe Acrobat DC (2015.0), and PDF Studio 2021 . If you’re using an earlier version, your interface may not match.
• You can follow methods 2 and 3 only if you have the paid version of that software.

Download Practice Workbook

We’ve shown you 3 easy methods of how to export PDF comments into an Excel Spreadsheet. If you face any problems, feel free to reach out to us via the comment section. Thanks for reading, keep excelling!

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Writing-Related Software Tutorials

Three Ways to Print PDFs with Comments and Mark-Ups in Adobe Acrobat

By Erin Wright

Adobe Acrobat offer several ways to print PDFs with comments and mark-ups. Today’s tutorial explains three different methods:

1. Print comment and mark-up summaries on separate pages

2. Print comments and mark-ups with lines to the text

3. Print comment and mark-up symbols without the text in the comment and mark-up pop-ups .

This tutorial is available as a YouTube video showing all the steps in real time.

Watch more than 200 other writing-related software tutorials on my YouTube channel .

These steps apply to Adobe Acrobat Pro DC, Adobe Acrobat Standard DC, Adobe Acrobat 2020, and Adobe Acrobat 2017.

Print Comment and Mark-Up Summaries on Separate Pages

You can print summaries of comments and mark-ups on separate pages from the text:

1. Select the Print button in the main toolbar.

2. Select the Summarize Comments button in the Print dialog box.

3. Select Yes in the dialog box asking if you would like to include the summarized comments in the printout.

4. Select the Print button in the Print dialog box.

Pro Tip: You can also print comment and mark-up summaries on separate pages by selecting Print with Comment Summary in the Comment Pane’s option menu.

Print Comments and Mark-Ups with Lines to the Text

You can print comments and mark-ups with lines to the text:

1. Select the Tools tab.

2. Select the Comment button in the Review & Approve section of the Tools Center.

3. Select the Options menu in the Comment pane.

4. Select Create Comment Summary .

5. Select Document and comments with connector lines on separate pages or Document and comments with connector lines on single pages . You can also choose to print comments only or print the document and comments with sequenced numbers on separate pages. (The sequenced numbers are like footnote numbers.)

6. Select the Create Comment Summary button. The comment summary will appear in a separate tab named Summary of Comments on [Your File Name].

7. Select the Print button in the main toolbar.

8. Select the Print button in the Print dialog box.

Pro Tip: If you want to share the comments and edited text with other reviewers without sharing the original document, you can save the Summary of Comments on [Your File Name] tab as a separate PDF.

Print Comment and Mark-Up Symbols

You can also print PDFs with just comment and mark-up symbols instead of printing the symbols with the text in the corresponding comment and mark-up pop-ups:

4. Select Commenting Preferences .

5. Select Print notes and pop-ups in the Preferences dialog box.

6. Select the OK button in the Preferences dialog box.

8. Select Documents and Markups in the Print dialog box’s Comments & Forms drop-down menu.

9. Select the Print button in the Print dialog box.

Pro Tip: Acrobat will keep the Print notes and pop-ups option selected in the Preferences dialog box indefinitely. So, remember to deselect that option if you don’t want future documents to print with comment and mark-up symbols.

Related Resources

How to Print on Both Sides of the Page in Adobe Acrobat and Acrobat Reader

How to Use the Comment and Markup Tools in Adobe Acrobat

How to Reply to Comments and Markups in Adobe Acrobat

How to Change the Font and Font Size of Comments in Adobe Acrobat and Acrobat Reader (PC & Mac)

How to Change Your Name for New Comments and Mark-Ups in Adobe Acrobat

How to Change Your Name for Existing Comments and Mark-Ups in Adobe Acrobat

Updated April 03, 2023

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• 3 Reliable Ways to Export Comments from PDF to Excel

Table of content

People write comments and annotations when checking students' term papers and proofreading other PDF documents. In such cases, they prefer quickly assembling comments on a page to read and analyze later.

That's exactly where you need to export comments from PDF to Excel  using an effective tool. This article will help you with step-by-step details on extracting PDF comments to Excel and ensuring a smoother workflow.

Method 1. How to Export Comments from PDF to Excel with UPDF

If you want to extract comments from PDF to Excel instantly, UPDF  is a top-notch tool. It is an incredible PDF editor that makes PDF handling easy with AI integrations. In addition to providing a PDF comment exporting option, it can also assist you in freely annotating your PDF using text boxes, stickers, stamps, and so on.

So, download UPDF now to initiate an effortless and convenient PDF comment-extracting journey. Afterward, head to this step-by-step guide and use UPDF to unleash its PDF export comments to the Excel feature to the maximum:

Windows • macOS • iOS • Android 100% secure

Step 1: Add Comments if Necessary (Optional)

After successfully installing UPDF, go to its home screen and click " Open File " to import your desired PDF.

If you want to add comments right now, go to the left side panel and choose the " Comments " icon. Now, utilize the displayed top toolbar and annotate the PDF.

Step 2: Export Comments from PDF

Afterward, press the " Comments List " symbol from the bottom right corner. Navigate to the top right corner after accessing the list of all comments in the PDF and click the " Export to PDF " icon. Then, choose the " Export " button from the extended menu to save all comments as a PDF.

Step 3: Convert PDF Comments to Excel

After saving the comments in PDF format, they will automatically open on the UPDF interface. Now, go toward the right-side panel and hit the " Export PDF " icon. From the extended menu, select the " Excel " option to get the conversion settings. Here, you can adjust "Output Format" and "Language" with their respective drop-down menus. You can customize the "Page Range" and tap on the "Export" to save the file at your allocated destination.

UPDF has no limit in PDF handling; thus, read further and explore its other remarkable features to understand its fruitfulness better. Before moving forward, download the UPDF through the "Free Download" button below.

Other Key Features of UPDF

• AI Features : Unlike other PDF converters, UPDF is powered by AI and aims to bring life to your documents. Using UPDF, you can translate your PDF  into any language and ask for complex data summarization. Besides, AI in UPDF can provide a clearer explanation of the technical information.
• OCR Feature : Using UPDF, anyone can transform their images and scanned PDFs into an editable document with the OCR technology. It extracts textual information from your provided documents and works with over 38 OCR languages, like French, German, and English.
• Convert PDF : This platform can convert the PDF accurately into Word, PPT, Excel, or any other format while retaining its original formatting. Apart from turning PDF into an edible format, it can also convert PDF to image formats like PNG, BMP, TIFF, and GIF.
• Edit PDF : PDF is not an easily edited format but not more with UPDF. Using this tool, you can add text, images, links, watermarks, headers, and backgrounds to your PDF file. Besides, it allows you to crop images, extract any information, and delete any text from the PDF document.
• Create, Fill, and Sign PDF Forms : Handle professional documents with ease and security through UPDF. It enables you to sign PDF digitally and fill out the PDF contracts with effortless functions. You can create digital signatures and share them through links, QR codes, or emails.

Method 2. How to Export Comments from PDF to Excel with Adobe Acrobat?

In this digital era, everyone is familiar with Adobe Acrobat, which offers several solutions to create, edit, and review PDF documents. Millions of organizations are taking advantage of its collaborative workspace. You can use the export Adobe PDF comments to Excel option to enlist all your comments on a single editable page. To do so, you can follow the given steps and avoid any potential problems:

Step 1: After accessing Adobe Acrobat, locate and open your PDF document. Then, move to the right-side panel and click the "Comments" option to access a panel containing a list of all the comments in the PDF. From that panel, tap on the "Three Dots" to get an extended menu. Now, pick the "Create Comment Summary" option from the list and enter it into another window.  

Step 2: Use the "Create Comment Summary" window and adjust the parameters. You can change the Paper Size, Layout, Font Size, and Pages. Also, choose the "Comment Only" option in the "Choose a Layout" section. Afterward, click the "Create Content Summary" button to proceed by getting a summary.

Step 3: Next, go to the right-side panel and choose the "Export PDF" option. From the Export PDF screen, press the "Spreadsheet" option and check the "Microsoft Excel Workbook" from the right. Tap the "Export" button below and choose your desired folder to save the file.  

Disadvantages of Using Adobe Acrobat:

• Users need to watch tutorials to operate this tool because it offers a complex interface.
• Adobe proves to be an expensive tool for handling PDFs and their comments on a personal level.  

Method 3. How to Export Comments from PDF to Excel with Foxit PDF Editor?

Foxit is another option that you can consider for creating, editing, and signing your educational or professional documents. This platform is responsible for merging, compressing, and converting PDFs  into other formats. Regarding PDF export comments to Excel, you can adjust the font size and sort the comments as required. If it seems interesting to you, look at the steps to use this option:

Step 1: Import your file in Foxit and open it to start adding comments. After adding all your desired comments using the "Comment" feature from the top toolbar, choose "Summarize Comment" from the right side to access a new screen.

Step 2: From the "Create Summary Comment" screen, change the parameters as desired. You can adjust the paper size and comment type with their respective drop-down menus. Moreover, you have to select the "Comments Only" option to create a PDF containing all the comments in the document. After making changes, tap on the "OK" to get the summary of comments.  

Step 3: Now, a PDF with all the comments will be automatically opened on your screen. Then, press the "Convert" option next to the "Home" in the top toolbar. Afterward, hit the "To MS Office" and pick the "To Excel" option from the drop-down list. Decide where to save the file in your system and click "Save" to lock the changes.

Disadvantages of Using Foxit:

• There are limited features that you can use for PDF editing and handling by using Foxit's free version.
• This platform gets slow while processing larger files, so you can face hindrances in your workflow.

Comparing the 3 Tools to Export Comments from PDF to Excel

If the above-discussed tools are getting difficult to digest, look at the given table to grasp the data visually. After going through that table, you will be able to make a selection regarding the best tool to export comments from PDF to Excel  with ease. It's important to ensure good output quality because you will spend your time and effort in the process.

Now, you might be better able to pick the best solution in the form of UPDF. Apparently, it provides you with AI-powered features that no other tool can. Besides, you can edit and annotate PDF documents when PDF is not a format to edit. Not only that, but there are also several other benefits of UPDF, and some of them are highlighted below:

• UPDF offers AI features like PDF summarization, translation, and explanations and asks AI to boost your understanding of the content.
• Using this platform will prove highly cost-effective compared to other PDF editing tools. You can get an exclusive discount  if you upgrade your UPDF now.
• The main interface of UPDF is easy to operate and doesn't require any technical skills to operate it and gain maximum use out of it.

In short, extracting comments from PDFs in one place is becoming an essential need in many settings. In this regard, various PDF editors are available in the market, some of which are explained in this article, along with their stepwise process.

If we make your selection easier, UPDF is considered the top-notch choice to extract PDF comments to Excel. A lot of high-authority tech sites regard UPDF as the best PDF software, and you can check the UPDF review on howtogeek  if you want to learn more. If you want to use the UPDF AI-powered PDF tool to export comments from your document in Excel format, press the "Free Download" button to get it done.

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Show markup and comments in PDF made from Word

How to make document comments and markup appear in a PDF version of a Word document plus some options available to control what appears in the PDF copy.

Modern Word documents can contain a history of the changes made, especially in a shared/collaborative document.  There’s also comments made by people alongside the text. 

Here’s a typical Word document with visible edits and comments. As usual, inspired by the great Bob Newhart .

It’s possible to show those edits and comments in a PDF export of the Word document.

The solution is simple but all the PDF export options are hidden.  What you have to do is get to the ‘old’ traditional Save As dialog box because the choices you need aren’t on the modern File panes.

File | Save a copy and then a little more

You can go to File | Save as / Save a copy then choose PDF from the list of file formats. But that’s a trap because it doesn’t let you choose any PDF export options. 

Instead, look for the little ‘More options …’ link.

That opens the standard Save As dialog box. Choose PDF (*.pdf) from the file type list, then some PDF related choices appear including an ‘Options’ button.

There are many PDF options, the one we’re after is Publish what … with the choices:

Document – just the document, similar to what would appear on a paper page but not exactly the same .

Document showing markup – the document plus markup and comments which look like this, which is different from how markup appears in Word itself.

We’re talking about Microsoft Word so things aren’t as simple as that.  A few things to keep in mind:

• The Word comments appear in the PDF but not as PDF comments.  You can add comments to a PDF (depending on your PDF software) but they’ll appear separately to the comments imported from Word.
• In Word, comments have the full name of each commentor.  The PDF version only has initials plus a number.
• There’s a connecting line between each comment and the selected document text.

The BIG difference is how the markup appears in a PDF compared to Word.

Full markup only in PDF version

Word has many options for viewing changes to a document but they make little difference to the PDF version.

Comments always appear in the PDF version, even if they are not appearing in the Word view.

Word’s main markup views (All, Simple or no markup plus Original) make no difference to what appears in the PDF.

For example, choosing ‘No markup’ view in Word then Save as to PDF (with ‘Document showing markup’ ON) will still show all the edits in the PDF version.

However the Show Markup options DO make some difference.

Turning off ‘Show Markup’, ‘Insertions and Deletions’ removes them from the PDF version too. Here’s the same document as above but with just the formatting changes showing not the insertions/deletions.

It’s best to check the PDF version to make sure it’s showing what you intend – not too much or too little. Two choices to make a PDF – Save or Print? Add a link to a PDF or other file into a Word document Get best quality images in a PDF made from Word

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How To Download Google Docs With Comments As PDF

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• Software Tutorials

Introduction

Welcome to this step-by-step guide on how to download Google Docs with comments as PDF. Google Docs is a powerful and widely-used platform for creating and collaborating on documents. One of its great features is the ability to add comments, enabling seamless communication and feedback among collaborators. However, when it comes to downloading the document, the comments may not be included by default.

This guide will walk you through the process of downloading your Google Docs file as a PDF while ensuring that the comments are preserved. By following these simple steps, you’ll be able to conveniently access your document, complete with all the valuable comments provided by you and your collaborators.

Whether you’re a student working on a group project, a professional collaborating with remote team members, or simply someone who values feedback in your documents, this guide will help you make the most of Google Docs’ comment feature.

Now, let’s dive into the step-by-step process of downloading Google Docs with comments as PDF documents.

Step 1: Open the Google Docs file

The first step in downloading Google Docs with comments as PDF is to open the document that you want to save. Launch your web browser and go to docs.google.com . Sign in to your Google account if you haven’t already.

Once you’re signed in, you’ll be taken to the Google Docs homepage. Here, you’ll find a list of all your existing documents and the option to create a new one. Locate the document that you want to download with comments and click on its title to open it.

Alternatively, if you have the Google Docs app installed on your devices, you can open the app and access your document there as well. Simply launch the app and sign in to your Google account if needed. Then, find and select the document you wish to download.

Now that you have successfully opened the Google Docs file, you are ready to proceed to the next step and initiate the download process. Keep reading to learn how to do it!

Step 2: Click on “File” in the top menu

After opening the Google Docs file, the next step is to click on the “File” option located in the top menu. The top menu is typically positioned at the top of the screen and contains various options for managing and customizing your document.

Upon clicking on “File,” a dropdown menu will appear, presenting you with a range of different options. These options allow you to perform various actions related to your document, such as saving, sharing, printing, and more.

By selecting the “File” option, you’ll gain access to the necessary settings and configurations needed for the download process. This will enable you to proceed with saving your Google Docs file as a PDF while ensuring that the comments are included in the final document.

Clicking on “File” is a crucial step in the download process, as it serves as the gateway to the essential features that will enable you to customize the download settings according to your preferences. In the next step, you’ll learn how to select the appropriate download option to save your document as a PDF.

Step 3: Select “Download” from the dropdown menu

Once you have clicked on the “File” option in the top menu, a dropdown menu will appear with various options. From this menu, you will need to select the “Download” option to initiate the download process for your Google Docs document.

The “Download” option is typically located towards the bottom of the dropdown menu. It is represented by an icon or label that indicates downloading or saving the document. Clicking on this option will open a submenu with additional choices for the file format in which you want to download your document.

Upon selecting “Download,” you’ll be presented with different file format options to choose from, such as PDF, Microsoft Word, plain text, and more. For the purpose of this guide, we are focusing on downloading the document as a PDF file while preserving the comments. Therefore, proceed to the next step to learn how to select the PDF document format.

Choosing the “Download” option from the dropdown menu is a crucial step in the process, as it allows you to specify your preferred file format and customize the download settings accordingly. So, let’s move on to the next step to ensure the comments are included in the downloaded PDF.

Step 4: Choose “PDF Document” option

After selecting the “Download” option from the dropdown menu, a submenu will appear with various file format options. In order to download your Google Docs document as a PDF while preserving the comments, you need to choose the “PDF Document” option.

The “PDF Document” option is usually labeled as such or represented by an icon that signifies PDF format. This option ensures that your document is saved in the popular and widely supported PDF file format, which maintains the formatting and layout of the document across different devices and platforms.

By choosing the “PDF Document” option, you are instructing Google Docs to convert your document into PDF format before downloading it. This conversion process will include all the comments added to the document, ensuring that they are included in the final PDF file.

Selecting the “PDF Document” option is a crucial step in the download process, as it determines the output format of your Google Docs file. Now that you have chosen the PDF format, you are one step closer to downloading your document with the comments intact. In the next step, you’ll learn how to enable the “Export comments” checkbox to ensure the comments are included in the PDF.

Step 5: Enable the “Export comments” checkbox

Once you have chosen the “PDF Document” option, a settings window or dialog box will appear. This window allows you to specify additional options and configurations for the PDF download. One crucial option to enable is the “Export comments” checkbox.

The “Export comments” checkbox is typically located within the settings window and is labeled as such. By enabling this checkbox, you ensure that all the comments added to the Google Docs file will be included in the downloaded PDF document.

Enabling the “Export comments” checkbox is essential if you want to preserve the valuable feedback and collaboration that is represented by the comments in your document. It ensures that the comments are not only visible when viewing the Google Docs file online but also when accessing the file in the downloaded PDF format. This is especially useful when sharing the document with others who may not have access to the online version.

Take a moment to locate and enable the “Export comments” checkbox within the settings window. Once this option is checked, you can proceed to the final step where you’ll initiate the actual download of your Google Docs document as a PDF with all the comments included.

Step 6: Click on “Download”

After enabling the “Export comments” checkbox, you are now ready to proceed with the final step: downloading your Google Docs document as a PDF with all the comments included.

To initiate the download, locate the “Download” button or link within the settings window. This button is typically labeled as “Download” and is prominently displayed to ensure easy access.

Clicking on the “Download” button will start the process of converting your Google Docs document into a PDF file and downloading it to your device. The time it takes for the download to complete depends on the size of your document and the speed of your internet connection.

Once the download is complete, you can find the PDF file in your device’s designated download folder or in the location you specified during the download process.

Now, congratulations! You have successfully downloaded your Google Docs document as a PDF with all the comments included. You can now access and share the document with others, knowing that the valuable feedback and collaboration provided through the comments will be preserved.

Remember to keep the downloaded PDF file in a safe place and make backup copies if necessary. This way, you can refer to it or share it with others at any time. And don’t forget to go back to the Google Docs online version if you wish to continue collaborating and adding more comments to the document.

By following these six steps, you can easily download your Google Docs document as a PDF with all the comments intact. Enjoy the convenience and flexibility of accessing your document offline while still benefiting from the valuable input and discussions provided through comments!

Downloading Google Docs with comments as PDF documents can be incredibly useful, especially when you want to preserve and share feedback and collaboration with others. By following these simple steps, you can ensure that your comments are included in the final PDF file.

Throughout this step-by-step guide, we have covered the process from opening the Google Docs file to enabling the “Export comments” checkbox and downloading the document as a PDF. Each step is crucial in ensuring that you have a complete and comprehensive PDF file that includes all the valuable comments provided by you and your collaborators.

Remember, Google Docs offers a collaborative environment where comments play a significant role in fostering communication and enhancing document quality. By downloading the document with comments as a PDF, you can conveniently access and share it offline, ensuring that the comments are visible to others who may not have access to the online version.

Whether you’re a student working on a group project, a professional collaborating with remote team members, or simply someone who values feedback in your documents, this guide has provided you with the necessary steps to download Google Docs with comments as PDF documents.

So, go ahead and give it a try! Start by opening your Google Docs file, follow the steps mentioned in this guide, and experience the convenience of accessing your document offline with all the comments intact.

Now that you have learned how to download Google Docs with comments as PDF, you can confidently share your documents and collaborate with others, knowing that the valuable feedback and discussions provided through comments will be preserved.

Enjoy downloading your Google Docs with comments as PDF and happy collaborating!

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How can i save a word document into a pdf with the comments showing?

I am using a Mac and I don t know how to save my document as a pdf including the comments

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The default is to include markup in printed/PDF output. Use File> Print then click the PDF button at the bottom of the Print dialog.

If the markup isn't shown in the Quick Preview open the Copies & Pages list & select Microsoft Word . Then open the Print What list & select Document showing markup .

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Learn how to import and export comments from a PDF. You can also export comments to Word (Windows) or AutoCAD using Acrobat Pro on Windows. 

Before you begin

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Import Comments

In Acrobat Reader, commenting features are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights.

Comments can be imported from a PDF document. You can also import comments from a Forms Data Format (FDF) file or an XFDF file, which is an XML-based FDF file. You cannot open and view FDF or XFDF files independently.

To open the comments list, select Add   Comments from the All Tools section in the left-hand pane.  

Select All Files (*.*) for Windows and All Files for macOS from the file type menu. If you know the file format of the comments you want to import, go to the file and then Press Enter or double-click it to open.

The comment positioning matches that of the file from which they were imported. If comments appear out of place, the source and recipient PDF documents are likely to be different. For example, if you import comments from a ten-page document to a two-page document, only comments from the first two pages appear.

Export comments

If you add comments to a PDF that isn’t part of a managed review, you may need to export your comments to send them to someone, or you may need to import the comments you receive. PDFs in a managed review workflow include special options that let you send or publish your comments, rather than export them.

When you export comments, you create a Forms Data Format (FDF) file that contains only comments. Consequently, FDF files are usually smaller than PDFs. You or another reviewer can then import the comments from the FDF file into the original PDF.

Export comments to a data file

Name the file and select  Acrobat FDF Files (*.fdf) or Acrobat XFDF Files (*.xfdf) for the file type.

Specify a location for the file, and then select  Save .

Export selected comments

Exporting selected comments isn’t available in Acrobat Reader.

In the comments list, select the comments you want to export.

To open the comments list, select  Tools  and then select  Comments .

Export comments to Word (Windows)

In some instances, reviewers make comments in a PDF that was created from a Microsoft Word document. You can revise the original Word document by exporting these comments from the PDF. For example, text that has been inserted, crossed out, or replaced using the text edit tools in the PDF can be deleted or transferred directly to the source Word document. Formatting added to comments (for example, boldface text) is lost during this process and must be added to the Word document manually.

To revise a Word document using comments, you must create a tagged PDF from the Word document. Before you transfer text edits from the PDF, remove any extra words or information and then merge them to one PDF (if you have comments from multiple reviewers). If you plan to import comments more than once, you may want to make a copy of the Word document before you import the comments or comments may not be imported correctly.

Open the source document in Word. Select  Acrobat Comments , and then select  Import Comments From Acrobat . For Word 2013, select Acrobat , select  Acrobat Comments , and then select   Import Comments From Acrobat.

Read the instructions, and select OK .

In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select from the following options, and then select  Continue:

(Optional) If you imported text edits, select Integrate Text Edits in the Successful Import dialog box to review and apply each edit individually. For each edit, select one of the following options:

Right-click the comment bubble and select  Delete Comment .

Select Acrobat Comments , and then select  Delete All Comments In Document . For Word 2013 and later, this option is on the Acrobat ribbon.

Export comments to AutoCAD (Acrobat Pro on Windows)

You may have reviewers add comments to a PDF that was created from an AutoCAD drawing. If you use AutoCAD PDFMaker to create a PDF, you can import comments into the AutoCAD drawing, rather than switch between AutoCAD and Acrobat. You can import most comment types, including drawing markups, sticky notes, stamps, and text edits.

• Save the PDF to ensure that recently added comments are included.

In AutoCAD, select  Acrobat Markups , and then  Import Comments From Acrobat .

In the Import Comments dialog box, specify the PDF containing the comments, which comments to import, and select Continue . If you import a custom set of comments, specify the set by ensuring that only the characteristics you want are selected. You must select at least one option in each category.

All imported comments appear in the Adobe Acrobat Markups layer as custom objects you can edit, filter, or delete.

To modify an imported comment (change the status, add a check mark, or modify text), right-click the comment, select Acrobat Comments , and then select an option.

More like this

• Commenting in PDFs
• Managing comments

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