letter to request renewal of contract

Contract Templates > Contract Renewal Letter 

Contract Renewal Letter

If you’re in need of a contract renewal letter, come use our free and fillable template today. Our software makes it easy to customize our contract renewal letter template to your needs in just a few minutes. This template gives you a simple framework for creating, delivering, and getting agreements signed quickly. Customize and deliver in minutes, then get it signed with built-in eSignature.

Business Contract Termination Letter

The “I don’t want to renew my contract letter” is used to inform the employer of the intent to terminate the business relationship. The business contract termination letter may become necessary for many reasons. Perhaps the employee is no longer satisfied with the terms of the engagement. Or maybe they have to move away for health or personal reasons. Whatever the reason may be, contract terminations are enacted with a letter for non-renewal of the work contract.

For employees that are not renewing employment contract, there are certain features that these letters should have. For starters, an end of contract letter should include a “ thank you” for the initial engagement. More importantly, it should include a valid reason for the termination.

Like a contract renewal letter, a sample letter of termination of the service agreement is always short and straight to the point. Also, it doesn’t have to be signed by both parties to be valid. However, a response to the termination of the contract letter may come with a termination agreement that has to be approved by both parties.

Finally, a reminder letter for the end of the contract may indicate that it’s the right term to send a business contract termination letter. Some companies send out these letters just before a contract agreement lapses. This gives the employee time to determine whether to ask for a contract renewal or termination.

Sample Letter to Insurance Company Requesting Coverage

In terms of renewing an agreement, an insurance policy is one that must be considered. There are many reasons why a person would want to write a renewal request letter to their insurance company.

The most important one is that the insurance policy is about to expire. However, other situations that may warrant a service contract renewal include a change in insurance terms, a change of address, the end of the physical year, and more. A sample letter to the insurance company requesting coverage should cover the details of the policy, including price and the extent of coverage.

More importantly, if there ’ s a need for more coverage, a medical insurance renewal letter will discuss the reasons behind this need. Perhaps, an underlying health condition, work hazards, etc.

A sample letter to the insurance company requesting coverage is the best way to renew an insurance policy. However, other methods can prove to be effective. For example, setting up a meeting or a phone call with the insurance provider can do the trick. Although, the advantage of a letter asking for insurance renewal is that it provides proper documentation.

Finally, a sample letter of request for an insurance quotation can assist with pricing and budgeting. This letter details the application for coverage and asks for a response from the insurance provider explaining how much it would cost. Typically, it’s the first step in negotiating for insurance renewal.

California ID Renewal

It’s crucial to get California ID renewal before the identification expires. Just like a California state-issued driver’s license, California IDs can expire. Typically, the expiration date is always on the card. If your California ID is about to expire, you may be wondering what do I need to renew my state ID.

For Nevada and California ID renewal, it is possible to do it via mail. However, before sending an ID card renewal request letter, make sure that the card has not expired for more than a year. More importantly, it is not possible to change your name or details via mail renewal. Finally, at least one of the last two renewals has to have been done in person.

To ensure same day California ID card renewal, the best option may be to go in person. For this process, you would have to complete the ID card application form, pay the application fees, and do the necessary biometrics registration.

Most people ask, “Can I renew my ID online if it’s expired?” The answer to this question is — yes! If there are no changes in address or any other important details, simply visit the state website and request a renewal. More importantly, this process can be made faster by entering the correct details.

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Letter Requesting Extension or Renewal of a Contract

The primary purpose of this letter is to make a formal written request to a party to an existing contract to extend or renew the term of the contract.

An extension of a contract is a mutual arrangement between parties to stretch the duration of the existing contractual arrangement beyond its original expiration date . For example, a builder who had agreed to complete the construction of a building in a year could not complete construction. Now, both the builder and client can extend the period of completion for another few months without changing other contents of the contract.

Under the renewal of the contract , the parties can either renew the existing contract without any changes or draft a contract with new terms . For example, the lease agreement after the expiration can be renewed with the same rent or updated rent for a further period.

Sometimes, an extension or renewal of a contract may be agreed over verbal communication with the other party to the contract, but it is always better to put the request in writing (even if verbal approval has already been provided) to avoid any disputes in the future. This letter can be used to extend or renew the period of any type of contract between individuals or diverse types of organizations/companies.

This letter removes the need to enter into a new contract altogether and thereby saves a lot of time and resources . For renewal of the contract, the parties just need to make minor modifications to the existing contract and execute it without any further complications or delay. To clarify the changes, the earlier signed contract needs to be examined and the correct clause number or titles shall be added to the letter.

How to use this document?

The letter covers the major areas including the details of the party, details of the existing contract, clauses in the existing contract denoting the renewal or extension, amendments or additions to the existing contract, communication details, etc.

Before sending this letter, the original contract entered into between the parties shall be thoroughly reviewed . The sender may have to comply with particular forms, periods, methods, etc. while sending this kind of letter.

This letter can be printed, signed, and directly handed over to the other party or sent through a registered post. This letter can also be sent as an email attachment. If a communication method is mentioned (normally mentioned under the clause "Notices"/"Communication") under the original agreement, such communication method shall be used. If not mentioned, any suitable method can be used.

Applicable law

The transactions related to a contract will be covered under the Indian Contract Act, 1872 .

How to modify the template?

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

A guide to help you: How to Send a Letter?

Other names for the document:

Letter Requesting Extension of a Contract, Contract extension letter, Extension of contract period request, Agreement extension letter, Contract renewal letter

Country: India

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Sample Letter Format

4+ Sample renew the contract letter Templates

In the ever-evolving business landscape, maintaining strong professional relationships is crucial for success. One key aspect of fostering these relationships is ensuring that beneficial contractual agreements are extended and adapted as needed. In this article, we will explore the ins and outs of crafting an effective Renew the Contract letter ” —a vital communication tool that demonstrates your commitment to collaboration and continued growth.

A well-written contract renewal letter not only serves as a bridge between the initial agreement and the updated terms, but it also reflects your professionalism and understanding of your partner’s needs. We will discuss the essential elements of a compelling letter, provide guidelines for tailoring your message to suit different contexts, and share practical tips on how to effectively convey your intent to renew the contract. With these insights, you’ll be better equipped to navigate the complexities of contract renewals and secure continued success for both parties.

Subject: Request for Contract Renewal – [Your Company Name] and [Partner Company Name]

Dear [Recipient’s Name],

I hope this letter finds you well. As we approach the end of our current contract dated [Contract Start Date], I would like to express my gratitude for the successful collaboration between [Your Company Name] and [Partner Company Name] over the past [Contract Duration]. Our partnership has greatly contributed to the growth and success of both organizations, and I believe it is in our mutual interest to continue this fruitful relationship.

With this in mind, I kindly request to renew our contract for an additional [Proposed Contract Duration], commencing from [Proposed Renewal Date]. We are open to discussing any amendments or adjustments that you deem necessary to ensure that the renewed contract continues to serve the evolving needs of both parties.

Please find attached a draft of the proposed contract renewal, which includes our suggested terms and conditions. We would appreciate your input and are available for a meeting or call to discuss any concerns or suggestions you may have.

Thank you for your attention and cooperation. We look forward to extending our partnership and achieving even greater success together in the coming years.

Best regards,

[Your Name]

[Your Title]

[Your Company Name]

[Your Contact Information]

Subject: Invitation to Renew Contract – [Your Company Name] and [Partner Company Name]

I hope you are doing well. As our current agreement is due to expire on [Contract End Date], I am writing to invite you to renew our contract for the services provided by [Your Company Name] to [Partner Company Name]. Our collaboration thus far has yielded remarkable results, and we are excited about the prospect of further strengthening our partnership.

To facilitate a smooth transition, we propose to renew the contract for a period of [Proposed Contract Duration], beginning on [Proposed Renewal Date]. We understand that our relationship’s success depends on the continuous adaptation of our terms to better suit each party’s requirements. As such, we encourage you to review the attached draft of the renewed contract and share any suggestions or concerns you may have.

We are eager to discuss the proposed terms and ensure that the renewed contract reflects our mutual goals and expectations. Please do not hesitate to reach out to us to arrange a meeting or call at your earliest convenience.

Thank you for your continued trust in [Your Company Name]. We look forward to another successful chapter in our partnership.

Subject: Renewal of Employment Contract Dear [Employee Name],

We are pleased to offer you a renewal of your employment contract with our company. We appreciate your dedication and hard work over the past year, and we believe that you have made a valuable contribution to our team.

We would like to continue our working relationship with you, and we hope that you feel the same. We have attached a copy of your renewal contract, which outlines the terms and conditions of your employment for the coming year.

If you have any questions or concerns, please do not hesitate to contact us. We value your input and would be happy to discuss any issues that you may have.

We look forward to your continued employment with our company and wish you all the best for the coming year.

[Your Company]

Written by TeamSampleLetter

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4+ Sample student appreciation letter Templates

4+ Sample driver resignation letter Templates

• Application for Job Contract Renewal

These templates provide sample application letters for contract renewal to a company. As an employee, it is important to express your interest in continuing to work with the company and to provide reasons why your contributions have been valuable. The templates include various scenarios such as requesting additional responsibilities, negotiating a salary increase, and renewing a contract for a temporary or part-time position. It is recommended to customize the templates to fit your specific situation and to highlight your strengths and accomplishments.

Here are five templates for an application letter for contract renewal to a company:

Template 1: Basic Contract Renewal Request

Dear [Manager’s Name],

I am writing to request the renewal of my current contract which is set to expire on [expiry date]. I am grateful for the opportunity to work with [Company Name] and I have thoroughly enjoyed the past [contract period] years of employment.

I believe that my contributions have been valuable to the company, and I have demonstrated my commitment and dedication towards achieving the company’s goals. I am highly motivated to continue working with the team and help take the company to greater heights.

I kindly request that my contract be renewed for another [contract period] years, and I look forward to discussing this matter with you further.

Thank you for considering my request.

[Your Name]

Template 2: Contract Renewal Request with Additional Responsibilities

I am writing to express my interest in renewing my contract with [Company Name], which is set to expire on [expiry date]. I have enjoyed working with the team and I am excited to continue contributing to the company’s success.

In addition, I would like to request that my renewed contract includes additional responsibilities. I believe that I have gained valuable experience and skills during my time at the company, and I am eager to take on new challenges.

I am confident that my capabilities and dedication to the company make me an ideal candidate for taking on additional responsibilities. I am looking forward to discussing this matter with you further and I am open to any suggestions or feedback.

Thank you for your consideration.

Template 3: Contract Renewal Request with Negotiated Salary Increase

I am writing to request the renewal of my current contract with [Company Name] which is set to expire on [expiry date]. I have enjoyed working with the company and have found it to be an excellent place for personal and professional growth.

In addition to requesting the renewal of my contract, I would like to negotiate a salary increase. I believe that I have contributed significantly to the company and have consistently exceeded expectations. As such, I am requesting a salary increase of [mention percentage or amount].

I would be more than happy to discuss this matter further and find a mutually beneficial agreement.

Thank you for your time and consideration.

Template 4: Contract Renewal Request for Freelance or Contract Position

I am writing to request the renewal of my current contract with [Company Name], which is set to expire on [expiry date]. I have enjoyed working with the company as a freelancer/contractor and have found the experience to be highly rewarding.

I believe that my contributions have been valuable to the company, and I am highly motivated to continue working with the team. I would like to request the renewal of my contract for another [contract period] years.

Please let me know if there are any further details or paperwork required for the renewal process.

Template 5: Contract Renewal Request for Temporary or Part-Time Position

I am writing to request the renewal of my current contract with [Company Name], which is set to expire on [expiry date]. I have enjoyed working with the company as a temporary/part-time employee and have found the experience to be highly valuable.

I believe that my contributions have been valuable to the company, and I am highly motivated to continue working with the team. I would like to request the renewal of my contract for another [contract period] months/weeks/days.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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How To Write a Contract Reminder Letter

All contracts have an expiration date, whether they’re vendor contracts, employment contracts, tenancy agreements or another type of contract. When that expiration date approaches, you may need to send a formal contract reminder letter to remind the parties of the impending expiry, or to renew, renegotiate or cancel the contract (ideally, before the contract expires).

Need to regularly send reminders, or keep on top of renewing contracts? Find out how Contract Hound’s easy contract reminder software ensures you never miss a deadline here . It’s free to get started!

How to Write a Contract Reminder Letter

The first step is to determine how the contract will be affected by its expiration. Some contracts are automatically renewed, while others require a formal letter to renegotiate, renew or cancel them. In the case of a cancelled contract, you may be required to provide a reason for the cancellation.

The next step is to make a list of all of the parties involved in the contract. This list should include any business partners as well as the contact person, their email and mailing address, and phone number. You’ll need to write your letter to all of them.

The next step is to determine what information is needed. Some contracts require more information than others, so this should be taken into consideration.

Once you’ve gathered all of the necessary information, you’re ready to write the letter. Start by introducing the subject of the letter. Next, explain why the contract is being cancelled, renewed, or renegotiated. Finally, wrap up by thanking the recipient for their time and consideration.

Principles to Remember When Drafting Your Letter

• Be firm and professional
• Use common letter writing conventions – make sure you include a letterhead, a “to”, and a date
• Use the right tone – avoid allowing emotion to come into your letter (for instance, if you are dissatisfied with performance)
• Know your rights and responsibilities
• Know the company’s rights and responsibilities
• Know the contents of the contract
• Use plain but direct language
• Wrap up with a polite closing statement
• Be explicit about what you want to do
• Use contract reminder software to make sure you can send reminders ahead of time
• Have multiple people proofread your letter for mistakes
• Keep a copy of your letter in case you need it later

Sending Renewals via Email

You can send a contract renewal reminder email in the same way that you’d send a letter – for many companies, it will be the preferred option. However, pay attention to who the email is going to – ensure it’s sent to the correct recipients, whether that’s an individual or a specific contracts/legal email address. If it’s a catch-all address such as producement@, try to cc a human as well.

Sample Contract Renewal Email

Nowadays, an email reminder for contract renewal is often sent as part of a monthly rolling contract, and it may be sent before OR after payment is made (e.g., a Netflix receipt, or Apple App Store subscription receipt). If you run a business where you bill companies or people monthly for services, you may wish to send an renewal reminder email, which could look like the following:

A Sample Contract Reminder Letter (from vendor to customer)

A sample contract cancellation letter, a sample contract renegotiation letter, a sample contract renewal letter (from vendor to customer), a sample contract renewal notification (from customer to vendor), a lease expiration reminder letter (from landlord / management company to tenant).

Follow direction from your lease agreement around whether digital communication is an acceptable form of notice for legal purposes. If this is not explicitly called out, email notices can be a grey area. You can either seek more clarification from a lawyer or play it safe and send an old fashioned letter. Or, what we’ve seen some clients do is do both.

Ensure the reminder is sent well in advance of the expiration date. If you have notice provisions in your lease agreement, make sure you are in compliance with them.

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What Letter Is Needed When You Quit Your Job?

How to reschedule an interview via email, how to write a raise proposal.

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• How to Leave a Job You've Only Just Joined

Your contract is up for renewal soon. It's smart to plan ahead – don't wait until the last minute. Contract renewals are typically discussed in person, but you can write a letter to your boss to outline key points and request a meeting during which you can discuss your qualifications in greater detail.

Statement of Purpose

In the first paragraph, briefly but clearly explain why you are writing the letter. First, your contract is up for renewal, and you want to stay with the organization. Second, you want to set up a meeting to discuss the contract renewal. The Human Resources professionals at The Right Staff explain that you give your employer some time to think about what you're asking when you make the request in writing.

The initial paragraph can be something like this:

​ Example: ​

​ As you are aware, my current contract expires at the end of next month. I have enjoyed working here for the past six months, and I feel that I can apply what I've learned to continue making meaningful contributions to the organization. I would like to schedule a meeting with you to discuss the possibility of a contract renewal. ​

Highlights of Qualifications

Use the second paragraph to highlight your skills and qualifications, as well as make note of any specific accomplishments that are of benefit to the employer. While you may be well-liked and enjoy good relationships with management and co-workers, companies hire and retain employees because of the contributions those employees make. Your request for a contract renewal should demonstrate to an employer why you're the best candidate for the position.

​ I want to thank you for the opportunity to be part of this organization. I've been working with a great team of professionals who keep me motivated, so I look forward to coming into the office every day. I've really appreciated the opportunity to learn BQE Core Suite inside and out. ​

The final paragraph should be short and sweet, containing a restatement of your request for a meeting and an important qualification. Say something like this:

​ I look forward to discussing the possibility of a contract renewal with you at your earliest convenience. I believe that my knowledge of and experience with BQE Core Suite will continue to benefit to ABC Company. ​

Business Letter Format

A request for contract renewal is a big deal, and it should not be treated casually. Whether sending a letter or email, use standard business protocol when crafting your communication. A resource such as Purdue Online Writing Lab (OWL) can help you with the details of formatting a business letter or email.

Contract Renewal Meeting

The letter you write requesting a meeting to discuss a contract renewal is part of the process of preparing for the meeting itself. In your letter, you talked about what you've learned, what you've accomplished, and how continued employment will benefit the organization. Before the meeting, plan what you're going to say to elaborate on these points.

Premium Staffing, Inc. advises candidates to be humble going into the meeting. An air of entitlement can be off-putting, and it may cost you the opportunity. A contract renewal is not necessarily a given, even if you've done a great job. The employer may have needed you for only a finite period, or perhaps there are budget constraints that don't allow the employer to keep you on the payroll. Remain professional even if you feel angry or disappointed at the outcome of the meeting. There may be future opportunities with the organization, or the employer could recommend you to someone else.

• The Right Staff: How to Talk to Your Manager About Extending Your Contract
• Premium Staffing, Inc.: How to Talk to Your Boss About a Contract Extension
• Purdue Online Writing Lab: Writing the Basic Business Letter
• Send the contract renewal letter to clients long before their contracts are set to expire. You don’t want to miss an opportunity because a contract has expired, leaving the customer free to shop around or worse, learn that the business operates well enough without your services. Make it easy for clients to renew with reminder letters and sufficient time to review the terms and sign the deal.
• Be careful about threatening your clients in the renewal letter. You don’t want to alienate current customers by presenting them with exorbitant fees and penalties to reestablish an expired contract. This could anger clients and prompt them to shop around or decide to let the contract expire anyway.

Denise Dayton is a a freelance writer who specializes in business, education and technology. She has written for eHow.com, Library Journal, The Searcher, Bureau of Education and Research, and corporate clients.

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Letter to Renew Employment Contract Sample

Sample letter to employer for the request to renew the job contract. You have been a teacher in college. How do you write a letter to renew your contract?

Request Letter for Renewal of Job Contract

Dear [Employer],

I am writing to express my interest in renewing my employment contract with [Company]. I have thoroughly enjoyed my time with the company and am eager to continue my work with such a wonderful team.

During my time with [Company], I have had the opportunity to learn and grow in my role, and I am grateful for the support and guidance my colleagues and superiors provided. I believe that my skills and experience have developed significantly during my time here, and I am excited to continue contributing to the success of the company.

I am confident that my continued employment with [Company] will be mutually beneficial, and I hope we can agree on the terms of my renewed contract. I am open to discussing any changes or adjustments that may be necessary.

Thank you for considering my request. I look forward to continuing to be a valuable member of the [Company] team.

[Your Name]

Request for Renewal of Job Contract by Teacher

I am writing to express my interest in renewing my employment contract as a [Position] at [School]. I have thoroughly enjoyed my time at the school and am grateful for the opportunity to work with such a talented and dedicated team of educators.

During my time at [School], I have had the opportunity to develop and grow as a teacher, and I am proud of my student’s progress under my guidance. I am committed to providing high-quality instruction and support to my students, and I believe my continued employment with the school will be mutually beneficial.

I am excited about the possibility of continuing to work with [School] and hope that we can reach an agreement on the terms of my renewed contract. I am open to discussing any changes or adjustments that may be necessary.

Thank you for considering my request. I look forward to continuing to be a valued member of the [School] community.

Letter Request to Renew Employment Contract as Teacher

The Director, Kisiki College, Al Karama, Dubai.

This is to notify you that I was hired as a Science Teacher for one year ending in the coming week.

During my contract, I tried my best to fulfill all the academic requirements, and my KPI report has already been forwarded to you.

Please do let me know if you still need my services in this position as I need to decide on my future career either with you or somewhere else.

In case you want to retain me further, please renew my contract accordingly, and as stated in the terms& condition section of the contract, I may also be eligible for a salary increase.

Thanks indeed for your trust.

Best Regards,

George Mathew, Science Teacher, Intermediate Classes

Request Letter for Extension of Contract

The Deputy Director of HR, Delhi Police Department

Kindly refer to my appointment letter, which is attached herewith.

It is submitted that I was appointed as Assistant Sub Inspector in the department two years ago on a contract basis. My contractual period is going to be expired next month. As my annual credential reports depict excellent performance for this duration of two years, I request you to please extend my contract period for the next five years.

My whole family shall highly praise this act of kindness by your good office.

Yours Obediently,

Request letter for an Extension of Contract

Dear Sir/ Madam

I am writing to you to discuss the terms of my current work contract, and the possibility of a renewal of a future one.

Currently, my current contract is thirty hours per week, £7.50 per hour, for a minimum of one year. However, that time is coming to an end, and I like working here as I have made many wonderful friends. Not only that, but I enjoy the work I do here, which is something that I feel I cannot find elsewhere. I want to get an extension on my contract or renew it to a permanent one if possible. Please consider it as I am a very good worker.

Kind regards,

Clients name

Request Letter for Extension Contract

Dear Manager,

I am writing to you to discuss my business contract. My contract is a temporary one through my agency. As you know, through my hard work, dedication, and effort, I like this job better than any I have. I would like to have this job for a longer time. So I am asking for an extension of my business contract if possible. I spoke to my agency about this, and they said that I had to come to you and write you an official letter to requesting an extension of my contract, so here it is. I would really appreciate it if you could extend it.

Yours sincerely,

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How to write a Renewal Letter? Renewal meaning, types of renewal letter format for sample examples

Renewal means resuming once or to start again after a break.

Renewal letter is an official letter is the action of making an agreement continue for an extended period of time or validity after it has come to an end or the act of renewing is also called continuation or repetition of a license, contract, subscription or a membership etc The Renewal letter is the continuation of the relationship in-force status by the payment of a premium or dues against the same.  It is legal and valid document and both the parties are bound to follow the terms and condition listed in this letter.

When is a Renewal Letter written?

It could be a letter or an official document restarting an activity or proposing to restart it like employment, an order, a lease, a contract, subscription, license, a loan, a bank account, a credit card or insurance for a further period of time among st others. It is a confirmation of restart of any activity or association after a break or gap due to several reasons like maternity leave, lapse of subscription, extension of loan tenure, expiry of credit card or license or the maturity of a policy.

Why Need a Renewal Letter?

It is an acknowledgement of the interest to restart a particular activity and also confirms that discussions have been conducted around the same interest. It is also a proof of these discussions and may state the term of restarting the activity. It is a confirmation of the mutual agreement to continue the association for a further period of time.

How to write a Renewal Letter?

This is dependably a formal letter and should utilize the right titles, references, revise subtle elements and assignments included. The real letter ought to be exact, brief, non-dull.

The letter states the names of the intended recipient at the top and the name of the sender entering into the agreement to restart the activity or association at the end of the letter. Always use Mr./Ms/Mrs. with the last name (Example Mr. Singh/Mrs. Iyer/Ms. Singhania Not Mr.Anil/Mrs.Anita/Ms.Vimla)

The date (actual or tentative) and the place or addresses the parties involved. The subject of the letter should point at the matter of the letter in short. Use Dear or Respected to address the recipient.

Terms and states of the length of the reestablishment ought to be specified alongside purposes behind demand or restoration a portion of the great perceptions from the past residency. The start and end date of the renewal and the benefits are also mentioned. It may also contain a proposal or a request rather than the actual terms which can be taken to conclusion later. The letter also contains the reference number to an earlier correspondence and the mention of the new reference number.

It will also contain the actual or a digital signature of the sender be it an individual or company at the end of the letter.

A copy of the letter is always made the sender gets it confirmed and signed by the recipient and retains a copy of the letter as proof.

Benefits of a Renewal Letter

These letters are printed proofs of the continuity of association and hold true legally. They record information and store them for future reference. Since a renewal is a restart it could also state the ending of a previous agreement.

A renewal letter has the same objective and the reasons and the specific details may change depending on the subject. This letter is a continuation document and is very important proof that there was and will be a restart to an activity or a partnership.

Type of Renewal letter covered

Renewal of Agreement

Renewal of License

Renewal of Contract

Renewal of Employment

Renewal of Insurance Policy

Renewal of Passport

Renewal Letter Format Sample :

Here are some very good, free, downloadable templates for some very often seen situations.

DOWNLOAD FREE

Subscription Renewal (13)

Sample template.

Note: Also known as Subscription renewal format, Sample of subscription renewal letter, subscription renewal template

Date: (dd/mm/yy)

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject: Regarding the renewal of your subscription (Old Subscription Number: _________)

Dear Reader,

you have been a reader of our monthly publication since _________(date) and we would like to

draw your attention to the lapse date of your annual subscription.

We have attached the renewal form and you can please sign and return the form with instructions to renew your subscription. We have launched several new membership schemes for homemakers, working women, children and elderly too and a long term and multiple subscriptions can help you save more money in the long run apart from exciting prizes and entry into contests.

Yours Sincerely,

For (company name Pvt. Ltd.)

(Signature/Stamp as applicable)

Name of the Manager

Designation

• social share

Renewal of a Subscription (12)

Membership renewal letter.

Company's Letter Head

(In case of company is writing)Complete Address

City, State& Pin code

Telephone No. or Mobile No.

Email Address and website address

Address & City,

You have been one of our esteemed clients and we have been sending you your favorite reading books and magazines regularly.

The books and reading materials we are sure provide a trove of knowledge and hence to make sure you do not miss any issues, we would like to draw your attention to the lapse date of your annual subscription.

We have attached the renewal form and you can please sign and return the form with instructions to renew your subscription. There are several categories of membership now we have also launched a 3 year plan for regular long term members like you. It can help you save more money in the long run apart from exciting prizes and entry into contests.

Renewal of a Passport (11)

(should be written as request from individual).

Note: Also known as Passport renewal format, Sample of passport renewal letter, passport renewal template

Company&'s Letter Head

(In case of company is writing) Complete Address

City, State Pin code

Subject: Regarding the renewal of your passport (Old Passport Number: ____

Dear [Name],

We are pleased to send this confirmation of the renewal of your passport no: _____________basis your new application dated____________ for a further duration of ____________[weeks, months, years].

The terms and conditions of renewal have been attached with this letter which is being couriered prior to the dispatch of your new passport.

You may call our customer service (Mon to Fri: 10m to 6pm) or write in with queries if any.

Name of the Sender (Company/Individual)

Designation:

Medical Policy Renewal (10)

Note: Also known as Insurance renewal format, Letter of Renewal of Insurance, Insurance extension format, Insurance renewal template

(In case of company is writing)complete Address

Subject: Regarding the renewal of your medical insurance policy

(Reference Policy Number: _________)

You have been a valued customer of ___________ (organisation/Bank name / Insurance company Name) the past _______________ (duration) and have invested in schemes for yourself and your family.

We are privileged to be of continued service to you and are extremely grateful for your patronage and would like to confirm the renewal of your medical insurance policy ___________for a further term of ____________ [weeks, months, and years] as mutually agreed.

The terms and conditions of renewal have been attached with this letter. Kindly read carefully acknowledge the same. Kindly respond no later than [Date response required by], to ensure our continued service under the same scheme.

Renewal of an Insurance policy (9)

(to be written again).

Address, City

State and Zip Code

Subject: Regarding the renewal of your insurance policy (Reference Policy Number:

You have been a valued customer of ___________ (organisation/bank name) the past _______________ (duration). We are privileged to be of service to you and are extremely grateful for your patronage and would like to confirm the renewal of your insurance policy ___________for a further term of ____________ [weeks, months, years] as mutually agreed. The policy terms and condition will remain same.

The terms and conditions of renewal have been attached with this letter. Kindly read carefully acknowledge the same. Since this is a special offer, do respond no later than [Date response required by], to ensure our continued service under the same scheme.

Signature/Stamp as applicable)

Extension of Employment (8)

Note: Also known as Employee contract renewal letter, Extension of Employee Contract, Employment extension agreement template, Sample letter for employee renewal letter, Employee contract extension letter, Employment contract renewal sample

Your Full Nam

(In case of individual writing)

Name of the Employee / Recipient

Complete Address

City, State and Zip Code

Subject: Regarding the extension of your employment

You have been a valued employee of our ___________ (project name) for the past _______________ (duration) and we have been extremely happy with your performance and management skills. (Same as above)

We have been pleased with the results of the internal evaluation and feedback from the clients you have dealt with and we would be interested in offering a renewal in the employment as part of our full-time company workforce.

Please confirm the acceptance in writing or otherwise to this offer of extension.

Kindly respond on or before [Date response required by], to ensure the continuous of work without any disruption.

Renewal of Employment (7)

(sample template to be written by a company to its employee).

Your Full Name

(In case of individual writing) complete Address

Or City, State& Pin code

Email Address

Subject: Regarding the renewal of your employment

You have been a valued employee of our ___________department for the past _______________(duration) and we have been extremely happy with your performance and skills .

We would like our association to continue in mutual benefit and we would be interested in offering a renewal in the employment for a further term of ____________[weeks, months, years].>

Kindly confirm in writing to your acceptance or otherwise to this offer of extension. Kindly respond no later than [Date response required by], to ensure the continuous of work without any disruption.

We await a positive response from you and wish you the very best.

Renewal of Contract (6)

Employment contract renewal request letter.

Note: Also known as Agreement Renewal Letter/ Agreement Extension letter, Lease Renewal letter, Lease extension Agreement, Lease Extension template, Contract extension letter, Contract renewal letter, Contract renewal letter format

In case of individual writing)

Name of the Employee (Company/Individual)

Name of the Manager, Designation

Company Name

Subject: Employment Contract renewal request letter

Respected Mr.(Name)/Ms. (Name)

I, ___________(name), has been an employee of your company in the _______________ since __________(duration). My work contract is due to expire on _______date) and am writing to request a renewal of the contract for extended employment.

I have been part of several projects in the past _______(duration) and have developed close working rapport with the internal teams and external clients. My work has been valued and appreciated by the management and am attaching some letters of appreciation from my seniors regarding my performance.

Kindly look into the same before the expiry of my contract expiring date and would be grateful to be able to continue my employment and working contract.

Thanking you in for your time and consideration.

Yours Faithfully,

Name of the Employee

Renewal of Contract (5)

Renewal of employment contract.

Subject: Extension of contractual arrangement of Employment

With reference to our earlier correspondence; Reference No. ________ dated ________.

We are pleased to offer you an extension of your employment contract with us for a further period of (weeks/months/years) or (From _______ to ______) with effect from________(Date).

All our agreed terms from the earlier contract dated _______ (Date) would remain the same.

Thanking you.

For company name Pvt. Ltd.

Name of the Sender

Renewal of Driving License (4)

Note: Also known as License renewal letter, License renewal letter template, Driving License renewal, Labour License renewal Letter, Trading License renewal letter

To, Name of the Recipient (Company/Individual)Address and Zip Code Subject: Renewal of Licens

Respected Sir/Madam,

I, __________________, would like to renew my driving license expiring on ____________(date).

Details of the original license are also mentioned below. Kindly provide the application form and procedure for the new license.

Original License No: ______

Original Date of Issue: ______

Issued Place: ___________

Receipt No. /Challan. No (If Any): __________

Renewal Fee Details (If Any)___________

Personal details for renewal:

Thanking you for your guidance.

Renewal of License (3)

Subject: Renewal of License

I, __________________, would like to renew the trading license for a period of 2 more years starting (Date) ___________ to End Date __________.

Details of the Original License are also mentioned below. Attached is the duly filled form required with the renewal fee for the Renewal of License for further period of 2 years.

Receipt No. / Challan. No (If Any): __________

Renewal Fee Details (If Any) ___________

Details of Form attached for renewal:

Please do the needful and send me the renewed Trading License at the earliest and oblige. Thanking you for your assistance.

Renewal of Lease (2)

Note: Also known as Agreement Renewal Letter/ Agreement Extension letter, Lease Renewal letter, Lease extension Agreement, Lease Extension template, Contract extension letter, Contract renewal letter, Contract Renewal letter format

To, Name of the Recipient (Company/Individual) Address and Zip Code

Subject: Regarding the renewal of our lease expiring on _________(Date)

Refer to the License Agreement between [Name of the Owner] and [Name of tenant] dated [Date]. The term is set to lapse on [Date]. The lease arrangement is open for renewal for a period of _________ [weeks, months, years.

We have been extremely happy with our business association and would be interested in offering a renewal of the lease with the updated terms and conditions.  Kindly confirm in writing to your acceptance or otherwise to this offer of extension. If you need to go in for further negotiation do highlight the same.

Kindly respond no later than [Date response required by], to ensure continuous service to our tenants.

We look forward to hearing from you.

Renewal of Agreement (1)

Subject: Regarding the renewal of our agreement?

Refer to the License Agreement between [Name of the Owner] and [Name of renter] dated [Date].  The term is set to lapse on [Date].

We have been extremely happy with our association and we would be interested in offering a renewal in the Agreement for a further term of [weeks, months, years].

Kindly confirm in writing to your acceptance or otherwise to this offer of extension. Kindly respond no later than [Date response required by], to ensure continuous service to our tenants.

Renewal of a Passport

Subject: Regarding the renewal of your passport (Old Passport Number: _____

Yours Sincerely,  

(Signature/Stamp)

Renewal of an Insurance Policy

Subject: Regarding the renewal of your insurance policy (Reference Policy Number: _________)

You have been a valued customer of ___________(organisation/bank name) the past _______________(duration). We are privileged to be of service to you and are extremely grateful for your patronage and would like to confirm the renewal of your insurance policy ___________for a further term of ____________[weeks, months, years] as mutually agreed.

Yours Sincerely, (Signature/Stamp)

(Company/Individual)

Letter of Renewal of License

Sub : Renewal of License

I, __________________, would like to renew the trading license for a period of 2 more years starting (Date)___________ to End Date __________.

Details of the Original License is also mentioned below. Attached is the duly filled form required for Renewal of License.

Thanking you,

Renewal of an Agreement

Sample format.

Subject:Regarding the renewal of our agreement

Refer to the License Agreement between [Name of the Owner] and [Name of renter] dated [Date]. The term is set to lapse on [Date].

We have been extremely happy with our association and we would be interested in offering a renewal in the Agreement for a further term of [weeks, months, years.

We look forward to hearing from you. Yours Sincerely,  

Contract Renewal Letter

Date___________

Name of the employee

Address ____________

___________________

Subject: Contral Renewal

We invite a reference to our earlier letter No. ________ dated ________.

Your contract is extended for a period of ____ from _______ (PERIOD) to ______, with effect from________ (DATE).

All the other terms and conditions of the letter dated _______ (DATE) referred to above would remain the same.

Yours Faithfully

(HR & ADMIN.)

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Home » Letters » Request Letters » Request Letter for Renewal Of Annual Maintenance Contract – Sample Letter for AMC Renewal

Request Letter for Renewal Of Annual Maintenance Contract – Sample Letter for AMC Renewal

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, letter for renewal of annual maintenance contract.

To, The Manager, __________ (Company Name) __________ (Address)

Date: __/__/____(Date)

From, __________ (Your Name) __________ (Address)

Subject: Renewal of Annual maintenance contract

Respected Sir/Madam,

This is to inform you that I am __________ (Name), a resident of __________ (Locality) using your product __________ (Product Name/ Code) for last __________ (Duration).

I would like to most humbly inform you that I have been availing the AMC __________ (AMC number) from your company for the mentioned product for the last __________ (Duration/ Period). I would like to bring in your kind concern that the current annual maintenance contract is going to end on __/__/____ (Date) and I am willing to continue availing this service from your company.

Therefore, I request you to kindly renew the AMC for the mentioned product and do inform me about current offers and benefits for renewal. You may contact me at the below-mentioned contact details.

Thanking you, __________ (Signature) __________ (Name) __________ (Contact Number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• Include your name, locality, product name/code, AMC number, duration of the current AMC, and the expiration date.
• Address the manager respectfully with "Respected Sir/Madam" or "Dear Sir/Madam."
• Mention the duration you have been availing the AMC and its upcoming expiration date.
• Request the renewal of the AMC and ask for information on current offers and benefits for renewal.
• Conclude the letter politely, thanking the manager for their consideration and providing your contact details.

Incoming Search Terms:

• sample letter for renewal of annual maintenance contract
• write a letter requesting for renewal of amc
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By letterskadmin

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Eksempel på forespørsel om kontraktfornyelse

I denne artikkelen vil jeg dele mine personlige erfaringer og innsikt for å veilede deg gjennom å skrive et effektivt forespørselsbrev om kontraktfornyelse. Enten du er en erfaren profesjonell eller utarbeider ditt første fornyelsesbrev, vil min tilnærming bidra til at brevet ditt er overbevisende, profesjonelt og til poenget.

Nøkkelfunksjoner

• Forstå hensikten : Vit hvorfor du ber om en fornyelse og hvilke vilkår du ønsker å forhandle.
• Tilpass din tilnærming : Skreddersy brevet til mottakeren, fremhev tidligere prestasjoner og fremtidige potensialer.
• Hold det profesjonelt : Bruk en formell tone og et klart, kortfattet språk.
• Følg en struktur : Hold deg til et godt organisert format.
• Gi en oppfordring til handling : Fortell tydelig hva du vil at neste trinn skal være.

Trinn 1: Start med en klar emnelinje og adresse

Begynn brevet med en klar og direkte emnelinje, for eksempel "Forespørsel om kontraktsfornyelse". Dette setter ikke bare tonen, men sikrer også at intensjonen med meldingen din blir forstått umiddelbart. 

Adresser brevet til en bestemt person. Hvis du har jobbet med en kontraktsleder eller en direkte veileder, adresser dem med navn. Personalisering kan utgjøre en betydelig forskjell.

Eksempel : "Emne: Forespørsel om kontraktfornyelse – [Ditt firmanavn] og [deres firmanavn] avtale"

Trinn 2: Åpne med en formell hilsen og introduksjon

Trender nå: finn ut hvorfor.

Start med en formell hilsen som "Kjære [navn]", etterfulgt av et innledende avsnitt som sier hvem du er, formålet med brevet ditt og en kort omtale av de gjensidige fordelene det pågående forholdet har gitt. Dette setter en positiv tone for resten av brevet.

Eksempel : «Kjære herr Smith, Jeg håper denne meldingen finner deg godt. Jeg skriver for å diskutere fornyelsen av kontrakten vår, som er satt til å utløpe [dato]. I løpet av det siste året har samarbeidet vårt vært enormt produktivt og gjensidig fordelaktig.»

Trinn 3: Detaljer om dine prestasjoner og fordelene med fornyelse

I neste avsnitt, detaljer hva som er oppnådd under gjeldende kontrakt. Fremhev spesifikke suksesser og hvordan de har vært til nytte for begge parter. Dette viser ikke bare verdien du har gitt, men også hvorfor det er fordelaktig å fortsette dette forholdet.

Liste over prestasjoner :

• Økt omsetning med 20 % fra år til år.
• Forbedret kundetilfredshet gjennom forbedret tjenestelevering.
• Utviklet innovative løsninger som har satt bransjestandarder.

Trinn 4: Foreslå vilkårene for fornyelse

Her må du være tydelig på vilkårene du ønsker å fornye kontrakten under. Nevn eventuelle endringer eller fortsettelser i omfang, priser eller varighet. Vær åpen for forhandlinger, men også selvsikker om hva du trenger for å fortsette å gi verdi.

Eksempel : "Når vi ser på fremtiden, foreslår jeg at vi fornyer kontrakten vår for ytterligere to år, med et justert omfang for å inkludere de siste teknologiske fremskritt vi diskuterte i vårt siste møte. Jeg tror denne justeringen gjenspeiler våre økende behov og forpliktelse til innovasjon.»

Trinn 5: Gi en oppfordring til handling

Avslutt brevet med å oppmuntre til et møte eller en samtale for å diskutere fornyelsen i detalj. Oppgi kontaktinformasjonen din og uttrykk din iver etter å fortsette partnerskapet.

Eksempel : «Vennligst gi meg beskjed om et passende tidspunkt for oss å diskutere dette videre. Jeg ser frem til å fortsette vårt vellykkede partnerskap og er ivrig etter å se hva vi kan oppnå sammen i årene som kommer."

Trinn 6: Lukk formelt

Avslutt brevet med en profesjonell slutterklæring.

Eksempel : "Takk for at du vurderer denne fornyelsesforespørselen. Jeg ser frem til ditt positive svar. Varm hilsen, [Navnet ditt]"

Mal for forespørsel om kontraktfornyelse

[Navnet ditt] [Din posisjon] [Ditt firmanavn] [Din bedriftsadresse] [By (*): Stat (*): Postnummer] [Epostadresse] [Telefonnummer] [Dato]

[Mottakers navn] [Mottakerens posisjon] [Mottakerens firmanavn] [Mottakers firmaadresse] [By (*): Stat (*): Postnummer]

Emne: Forespørsel om kontraktfornyelse – [Ditt firmanavn] og [mottakerens firmanavn] avtale

Kjære [mottakerens navn],

Jeg håper dette brevet finner deg godt. Som [Din posisjon] til [Ditt firmanavn], tar jeg kontakt for å uttrykke vår interesse i å fornye kontrakten vår ([Spesifiser kontrakts-ID eller beskrivelse]) som er planlagt å utløpe på [Utløpsdato]. 

I løpet av vår nåværende avtale har vi hatt et fruktbart partnerskap som har gitt mange fordeler for begge parter.

Prestasjoner og fordeler:

• Forbedrede resultatberegninger: Beskriv spesifikke beregninger eller milepæler oppnådd gjennom dette partnerskapet (f.eks. økt salg, forbedret effektivitet osv.).
• Styrket forretningsforhold: Fremhev hvordan samarbeidet har styrket seg gjennom kontraktsperioden og den gjensidige tilliten utviklet seg.
• Innovative løsninger: Diskuter eventuelle nye prosesser eller innovasjoner som ble implementert som et resultat av dette partnerskapet.

Gitt suksessene vi har oppnådd sammen, foreslår jeg at vi fornyer kontrakten vår for en ytterligere [Foreslått varighet] med følgende justeringer og vilkår:

• Kontraktens omfang: [Eventuelle endringer eller fortsettelse i omfanget av arbeidet]
• Økonomiske vilkår: [Foreslåtte endringer i betalingsbetingelser, gebyrer osv.]
• Varighet: [Fornyelseslengde og eventuelle betingelser eller klausuler for forlengelse]

Vi tror at en fornyet forpliktelse vil fortsette å være gjensidig fordelaktig, og støtte begge våre langsiktige strategiske mål. Vi ser veldig frem til muligheten for å fortsette arbeidet vårt sammen.

Gi meg beskjed om et passende tidspunkt for å diskutere dette forslaget videre. Jeg er tilgjengelig for en møtesamtale eller for å gi ytterligere informasjon. Du kan nå meg direkte på [Ditt telefonnummer] eller [Din e-postadresse].

Takk for at du vurderer vår forespørsel om kontraktfornyelse. Vi er ivrige etter å fortsette samarbeidet og bygge videre på suksessen til partnerskapet vårt.

Varm hilsen,

[Navnet ditt] [Din posisjon] [Ditt firmanavn]

Ofte stilte spørsmål (FAQ)

Spørsmål: hva er den mest effektive måten å starte et forespørselsbrev om kontraktfornyelse.

Svar : Etter min erfaring er den mest effektive måten å starte et forespørselsbrev om kontraktfornyelse med en direkte og tydelig emnelinje etterfulgt av en personlig hilsen. Dette setter en profesjonell tone og viser respekt for mottakeren, noe som ofte har hjulpet meg med å få positive svar.

Spørsmål: Hvor viktig er det å inkludere prestasjoner i et forespørselsbrev om kontraktfornyelse?

Svar : Det er avgjørende å inkludere prestasjoner, da de fremhever verdien du har tilført bordet. I mine brev viser detaljering av spesifikke suksesser ikke bare fordelene ved å fortsette partnerskapet, men styrker også min posisjon i forhandlinger.

Spørsmål: Hvilken tone skal jeg bruke når jeg skriver et forespørsel om fornyelse av kontrakt?

Svar : Jeg bruker alltid en profesjonell, men likevel tilgjengelig tone i brevene mine om kontraktfornyelse. Denne balansen har hjulpet meg med å opprettholde et positivt forhold, samtidig som det tydelig formidler mine vilkår og forventninger til fremtidig samarbeid.

Spørsmål: Bør jeg foreslå et møte i forespørselen om kontraktfornyelse?

Svar : Ja, å foreslå et møte er en strategi jeg ofte bruker. Det viser proaktivt engasjement og åpner døren for videre dialog, noe som kan være avgjørende for å forhandle vilkår og sikre at begge parter er på linje.

Spørsmål: Hvor spesifikke bør de foreslåtte vilkårene i fornyelsesbrevet være?

Svar : Basert på min erfaring er det fordelaktig å være spesifikk om de foreslåtte vilkårene i fornyelsesbrevet. Det setter klare forventninger og bidrar til å strømlinjeforme forhandlinger, redusere frem og tilbake og fremskynde fornyelsesprosessen.

Spørsmål: Hva er den beste måten å avslutte et forespørselsbrev om kontraktfornyelse?

Svar : Jeg finner at den beste måten å avslutte et forespørselsbrev om kontraktsfornyelse er med en høflig og optimistisk beskjed, som uttrykker iver etter fortsatt samarbeid. En sterk avslutning kan etterlate et varig inntrykk og oppmuntre til en positiv respons.

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Letter of Intent for Contract Renewal Template

Download this Letter of Intent for Contract Renewal Template Design in Word, Google Docs, PDF, Apple Pages Format. Easily Editable, Printable, Downloadable.

When renewing a contract, fully and properly conveying your intentions is crucial. That’s why we’re offering our Free Letter of Intent for Contract Renewal Template for your convenience. With our sample, you can easily provide your recipient with professional writing. Plus, this template comes with a simple vector design for business use. So, download today and customize our sample using Microsoft Word.

LETTER OF INTENT FOR CONTRACT RENEWAL

[Name of Addressee] [Job Title] [Name of Company] [Company Address]

Dear [Name of Addressee],

I am writing to your office to respectfully indicate my intent to renew my contract as a [Job Title] at [Name of Company]. My one-year contract is to end on [End Date] and I wish to seek your approval to continue my service to this hospital for another 12 months.

Please take the time to look at my employee records for review of this request. 

Thank you for your consideration and I hope to hear a positive response regarding this request soon.

[Name of Employee] [Job Title] [Contact Details]

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