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How to Write a Termination Letter

When you decide to fire an employee, a termination letter is the formal notice of the action that will also serve as a permanent record. Although this is an unpleasant situation, you can handle it with finesse when you write a professional termination letter that covers all the important points.

Purpose of the Termination Letter

The purpose of the termination letter is to serve as the official written notice of the termination as well as outlining the process for the employee such as collecting a final paycheck and claiming any remaining benefits. Include a summary of the reasons for the termination in the letter. All the information the former employee needs should be included in the termination letter.

When to Send the Termination Letter

The termination letter does not serve as the means of breaking the news of the termination to the employee. Rather, it’s customary for a manager or human resources representative to hold a face-to-face meeting with the employee to discuss the termination and the reasons for it. The meeting is the time to discuss the events that led up to the decision to terminate.

Additional Information to Include in the Termination Letter

Think of the termination letter as a written record of the end of the employee’s career with your company. Briefly outline the reason for the termination, whether due to poor performance, a specific incident or incidents, poor attendance or another problem. The letter should include a brief overview of the termination details to serve as a record of the decision. You’ll keep the termination letter in the employee’s file in the event that you need to confirm or verify something in the future.

Use a Sample Termination Letter

If the termination situation is uncomplicated, you can likely use a sample termination letter as a template for your letter. The sample will include an opening sentence that informs the employee of the termination. The next part will include a list of the reasons, followed by a list of remaining compensation or benefits the employee can expect. If the employee is in possession of company property, request its return immediately. Close the letter with a reminder about any confidentiality policies.

Complicated Terminations

There may be times when you should consult an attorney before terminating an employee. If it’s possible that the employee will file a lawsuit for wrongful termination, discuss the situation with an attorney before you proceed so that you protect the company from any liability or allegations of wrongdoing. The attorney can help you during the termination meeting as well as with writing the termination letter to ensure that you proceed legally.


serving cover letter examples

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Free Server Cover Letter Sample

Although being a restaurant server is seen as an entry-level job that is forever body, the fact that servers are the frontline in customer service means that employers are looking for personable and professional staff members. It is a highly competitive market for jobs, so your server cover letter needs to stand out. The below sample cover letter for server jobs is a good starting point to craft your own cover letter for server position openings.

  • # Server Cover Letter Template
  • # Server Cover Letter Sample
  • # Tips for Writing Server Cover Letter
  • # How to Edit Server Cover Letter Template

Free Server Cover Letter Template

server cover letter

This is a free cover letter template for the server. Free Download and customize it according to the sample text below.

Supported formats

Server cover letter sample (text).

Emma Jacobs Address: xxxxxxxxx xxxxxxxxxx Tel: xxxxxxxxxxxxxxxxx Email: xxxxxxxx Linkedin: xxxxxxxxxxxxxxx

Dear Laetitia,

On seeing your recent posting for the server at your restaurant, I am writing to you to submit my resume and apply for the position. With over four years-experience in waitressing and background work in various different customer service roles, I am a great candidate for this position.

My work experience including taking customer orders, providing menu recommendations, bussing tables and ensuring timely food and drink delivery, has prepared me to be a valuable addition to your team. For the past four years, I have been regularly commended for providing the best level of customer service to guests in a busy, high-volume restaurant environment.

My additional skills in communication, planning and team leadership make me a rounded worker who can get the job done and thrive in your customer-oriented position.

Highlights from my work as a server and in customer service include:

  • Recognition for outstanding customer satisfaction and being awarded Employee of the Month on three separate occasions.
  • Increasing and building the restaurant's regular customer base through a friendly rapport and superb attention to the customer's needs.
  • Planning and organizing a serving team in the restaurant and for special events including weddings, banquets and other events for up to 500 guests.

My enthusiasm and dedication coupled with my excellent serving experience make me the best candidate to provide the highest level of customer service for your customers. I have always surpassed expectations in all my previous roles and would quickly do the same in your establishment.

I have dined in your restaurant before and have been massively impressed by the standard of food and service on offer. This is a culture I think I could thrive in.

I would welcome the opportunity to discuss the position in more detail, and I enclose my resume for your perusal. I am available for a follow-up conversation at any time.

Thanks for your time.

Kind regards, Emma Jacobs

Tips for Writing Server Cover Letter

Because of the entry-level and often part-time nature of restaurant server work it is an area of work with lots of applications. So, it is important that your cover letter server writing is on point and makes you stand out. The above restaurant server cover letter sample is a good starting point (it can also be used for other server positions such as a cover letter for banquet server roles). The below tips will provide with more guidance on what to write.

  • Let your personality shine! Unlike cover letters for other jobs, for a server position the employer will be looking much more at your personality than your skills. Write in a manner that shows who you are.
  • Employers need to know you have properly considered why you are applying to a position. The easiest way to do this is to address your letter to the correct member of staff. Avoid standard greetings like ‘Dear Sir/Madam' and get the actual name of the hiring member of staff.
  • Take some time to proofread your cover letter to remove any mistakes or typos. If you fail to do this, you are likely to get your application rejected.
  • Server roles don't rely on specific training or qualifications, so you need to focus on your experience as a server and your personality on the job. Begin the letter by summarizing why you are sending the letter and why the employer should read on.
  • Expand on the different, useful, skills you have gained from your experience and use examples. There is no need to tell the whole story, you just need to outline the skills. Don't provide so much information that the employer doesn't need to call you to find out more.
  • Highlight your soft skills such as communication and teamwork to show that you are a rounded candidate that will have added value to the team.
  • Now is the time to explain some specific successes that your skills have created in your past roles. Use specific examples of how your work has benefitted the restaurant and any accolades you have been given for your work. This is effectively presented as a bullet-pointed list.
  • Show again that you have properly considered the restaurant before applying. State what it is you like about their establishment and how you see yourself fitting into that culture. This will show that you are serious about the position and working there.

How to Edit Server Cover Letter Template

It is essential to send your server cover letter in a formal PDF format, due to the PDF format is more and more commonly used in most companies. Just download the free PDF cover letter templates here and edit it with Wondershare PDFelement - PDF Editor , a robust PDF editor. You will get a nice PDF cover letter for server positions.

cover letter server

Step 1. Open the Server Cover Letter Template

restaurant server cover letter

Step 2. Click on "Edit" and Enter Your Text as You Like

cover letter for banquet server

Step 3. Complete and Save Your Server Cover Letter

cover letter for server position

Posted by Elise Williams to Updated: 2023-07-31 17:21:28


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3 Server Cover Letter Examples That Got the Job in 2023

Stephen Greet

  • Server Cover Letter
  • Restaurant Server Cover Letter
  • Fine Dining Server Cover Letter
  • Write Your Server Cover Letter

From guest seating and food and drink service to payment acceptance and table cleaning, you’re ready to handle all kinds of customer-facing tasks to create an excellent dining experience. No diner leaves your section dissatisfied thanks to your attention to detail and ability to anticipate their needs!

When your server resume is ready to go, it’s time to accompany it with a cover letter. But what should you include in your letter to ensure it sets off your abilities with finesse?

Don’t worry! We’ve helped servers of all levels find their dream jobs. Just take a look at our three server cover letter examples to get things cooking!

Server Cover Letter Example


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Server cover letter example

Why this cover letter works

  • A proven ability to sustain sales and high customer satisfaction ratings won’t go unnoticed.

Restaurant Server Cover Letter Example

Restaurant server cover letter example

  • And if you’ve got industry-relevant certifications like Allergen Awareness? Don’t hesitate to highlight a few in your restaurant server cover letter and how they can help in your new role.

Fine Dining Server Cover Letter Example

Fine dining server cover letter example

  • Soft skills like customer service and communication keep guests returning, and those sales and rating figures going up. Show soft skills in action to empower your job prospects.

Related cover letter examples

  • Customer service
  • Entry level
  • Career change

How to Write A Delicious Server Cover Letter

Salesperson pops out of computer screen to depict outselling the competition with sales cover letter

Just like when a customer orders a specific dish, you’ll want to take note of any special requirements in the job description . You wouldn’t bring someone baked fish if they ordered a burger, and you wouldn’t emphasize your software skills while applying for a personality-focused server role, either!

Read the job description , and then read it again. Look for any key focal points: Is efficiency at the top of the list? Is the establishment more focused on company culture and atmosphere? Tailor your story’s focus to the job listing for a stellar cover letter.

serving cover letter examples

Writing the greeting and introduction

Make sure you address your letter to a person , not just a title. Do your research and find out whether you’re addressing your server cover letter to a hiring manager, a recruiter, or even your potential new boss.

Establish a connection with the company, too. Do they emphasize values like a warm customer experience, or are they more focused on efficiency? Make sure you immediately address something about the job role you have in common.

State why you’re a good fit, too! Many people neglect this detail, but it can really help to pull your opener together.

Always avoid being too informal, sloppy, or vague—like in this opener that doesn’t even address what the applicant can do or how it’ll help!

I’d love to work for your company. After years in fast food I built up lots of skills that would work well in a sit-down restaurant, too.

On the other hand, here’s a professional-looking greeting and a tasteful compliment for the company. Then the applicant follows up with specific skills that will benefit the establishment, which they address by name!

Here’s one that works!

Dear Ms. Rossi:

I’m impressed by The Capital Grille’s reputation for setting standards for upscale dining in Denver. I would be honored to join your team as a restaurant server, using my skills in Micros POS system, menu management software, tableside service equipment, and more to contribute to the continued success of The Capital Grille.

serving cover letter examples

Writing the body paragraphs

Each body paragraph in your server cover letter should address one primary accomplishment you’ve earned throughout your history as a server. You don’t have room to ramble since you’ll be competing with other applications, so cut straight to your credentials and success stories!

Focus on stories that cover plenty of ground concisely. How did you demonstrate alignment with the company’s vision? How did you help improve metrics such as profit boosts or increased sales from the seasonal menu?

Show that you align yourself with the values displayed at the company where you’re applying. If your goal role is at a restaurant focusing on a laid-back community culture, focus more on how you helped people. If you’re applying to an establishment that emphasizes a classy, upscale atmosphere, share stories of how you upheld professionalism.

Here’s a good body paragraph example

Expertise in tableside service is another asset I would bring to Oak Steakhouse. I am skilled in performing tasks such as carving meats, preparing specialty cocktails, and flambéing dishes. By implementing personalized recommendations and engaging in meaningful interactions, I have consistently achieved an average customer satisfaction rating of 4.8 out of 5.

serving cover letter examples

Finishing, closing, and signing your cover letter

Your closing paragraph should give your server cover letter a sense of completion, just like a perfect dessert special. Tie all your previous points together with fresh wording to reinforce the qualifying traits that make you a great server.

Share how skills like multitasking, efficiency, wine pairings, and active listening align with the establishment’s mission statement. If you have any super impressive qualifications, like delivering excellent tableside service during a prestigious event, mention how this qualifies you for your dream job.

Don’t forget a call to action inviting the reader to contact you again for additional materials. Include a “thank you” somewhere in there, too, alongside your call to action. (You can thank the reader for their time either in your closing paragraph or your signoff phrase.)

Just make sure you don’t leave things vague and informal, like in this example:

Oh boy . . .

As you can see, I’m beyond qualified to work for you because I’ve waited on a lot of tables. I’ve done register too at plenty of places. Let me know if you want to hire me.

Demonstrate your excitement about the role and display confidence without overdoing it before ending with a professional signoff and your real, full name.

This one’s a winner!

I’m confident I’ll exceed expectations in developing positive relationships with customers and team members while maintaining the required menu and ingredient knowledge. Thank you for taking the time to learn more about me, and I’m happy to discuss how my skills and experience will translate to value at The Capital Grille.

David Kimani

Don’t worry! There are plenty of places you can look. Sometimes the job ad has the recruiter or hiring manager’s name listed; if not, you can always check the company website or even do some digging on LinkedIn or Glassdoor.

In the past, applicants were usually expected to list their addresses on their cover letters. It’s more important to include the recipient’s address in your server cover letter than it is to write out your own. After all, you’ll be working at their restaurant!

This one depends entirely on the type of establishment you’re applying to! Just like you’ll tailor your cover letter’s stories to the company culture displayed in the job description and company web pages, you’ll want to match your writing tone to theirs.

Create my free resume now

Waitress Cover Letter Example (Free Guide)

Create an waitress cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

serving cover letter examples

Are you looking for a job as a Waitress? Writing an effective cover letter is an important step in your job search. Our Waitress Cover Letter Guide will provide you with the tools and information you need to craft a successful and professional cover letter. Get ready to land your dream job!

We will cover:

  • How to write a cover letter, no matter your industry or job title.
  • What to put on a cover letter to stand out.
  • The top skills employers from every industry want to see.
  • How to build a cover letter fast with our professional Cover Letter Builder .
  • What a cover letter template is, and why you should use it.

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Waitress Cover Letter Sample

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Dear Hiring Manager

I am writing to apply for the position of Waitress at your restaurant. With my enthusiasm, strong work ethic, and experience in the hospitality industry, I am confident that I would be an excellent addition to your team.

I have been in the hospitality industry for the past five years. I started as a server assistant at a local restaurant and quickly progressed to a full-time server. I am highly skilled in customer service and have a knack for quickly learning new menus. I am also well-versed in various POS systems and can provide efficient and accurate service. I am also well-versed in food safety regulations and have a thorough understanding of sanitation procedures.

I am an energetic and outgoing individual who enjoys working with people. I am highly organized and have excellent time management skills. I am also extremely reliable and always arrive on time to my shifts. I am an effective communicator and have the ability to multitask in a fast-paced environment. I am also a team player and enjoy working with others to ensure the success of the restaurant.

I am excited to join your team and contribute to your restaurant’s success. I am confident that my experience and enthusiasm make me an ideal candidate for the position of Waitress. I look forward to hearing from you and discussing the position further.

Sincerely, [Your Name]

Why Do you Need a Waitress Cover Letter?

A Waitress cover letter is an important document to have when applying for a job as a waitress. It provides employers with an opportunity to get to know you better and to learn more about your qualifications for the job. Here are some reasons why you need a Waitress cover letter:

  • It shows employers your commitment to the position and why you are a good fit for the job.
  • It provides you with the chance to highlight your skills, experience, and accomplishments.
  • It gives employers the opportunity to learn more about your personality and how you will fit in with their restaurant.
  • It allows you to demonstrate your enthusiasm and passion for the job.
  • It helps employers to get a better understanding of your qualifications and how they will benefit the restaurant.

A Few Important Rules To Keep In Mind

  • Address the hiring manager or restaurant owner by name in the opening of your cover letter.
  • Focus on your customer service skills and how they will benefit the restaurant you’re applying to.
  • Highlight any previous restaurant experience you have, including tasks such as taking orders, serving food and drinks, and handling customer complaints.
  • Mention any specialized skills you possess, such as expertise in a certain type of cuisine.
  • Provide concrete examples of how you have gone above and beyond in customer service, such as helping out in other areas of the restaurant when needed.
  • Express enthusiasm for the position and the restaurant.
  • Finish your cover letter by thanking the hiring manager for their time and consideration.

What's The Best Structure For Waitress Cover Letters?

After creating an impressive Waitress resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Waitress cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Waitress Cover Letters:

  • Your contact information, including the date of writing
  • The recipient's details, such as the company's name and the name of the addressee
  • A professional greeting or salutation, like "Dear Mr. Levi,"
  • An attention-grabbing opening statement to captivate the reader's interest
  • A concise paragraph explaining why you are an excellent fit for the role
  • Another paragraph highlighting why the position aligns with your career goals and aspirations
  • A closing statement that reinforces your enthusiasm and suitability for the role
  • A complimentary closing, such as "Regards" or "Sincerely," followed by your name
  • An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

  • Your Full Name: Begin with your first and last name, written in a clear and legible format.
  • Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
  • Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

  • Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
  • Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
  • Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

  • Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
  • Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
  • Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
  • Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
  • Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

Dear Hiring Manager:

I am interested in applying for the position of Waitress at your restaurant. With my previous experience in the hospitality industry, I am confident that I am the ideal candidate to fill this role.

I have been working as a Waitress for the last 3 years, and I take great pride in providing excellent customer service. I always strive to ensure that the customer has an enjoyable and pleasant experience while dining at your establishment. I am a team player, and I understand how important it is to work closely with my colleagues. I am also able to work well independently and multi-task in order to keep up with the fast-paced environment of a restaurant.

I am dedicated to following all health and safety regulations, and I take extra care to ensure all customer orders are accurate. I understand the importance of creating a welcoming atmosphere, and I always strive to create a positive and memorable experience for every customer.

I am confident that my skills and experience make me the perfect fit for this role. I believe I would be an asset to your team, and I am eager to be a part of it. I am available for an interview at your convenience and I look forward to hearing from you.

Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

  • Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
  • Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
  • Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
  • Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
  • Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
  • Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Waitress Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

  • Not researching the company
  • Failing to tailor the letter to the job
  • Using incorrect grammar or spelling
  • Making the letter too long or unfocused
  • Leaving out key information
  • Being too generic
  • Including irrelevant information
  • Using an inappropriate tone
  • Including negative information
  • Focusing only on your needs

Key Takeaways For a Waitress Cover Letter

  • Highlight your experience in customer service and hospitality.
  • Mention any awards or recognition you have received for your work.
  • Showcase your ability to work efficiently in a fast-paced environment.
  • Demonstrate your knowledge of food safety and sanitation regulations.
  • Express your passion for providing excellent customer service.
  • Emphasize your communication and interpersonal skills.
  • Mention any extra certifications or qualifications you have.
  • Explain how you handle stress and difficult customers.


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