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How to Work with Presenter View in PowerPoint

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Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Enable Presenter View in PowerPoint

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Adjusting display settings in Presenter View in PowerPoint

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

Navigating slides in Presenter View in PowerPoint

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Show taskbar in Presenter View PowerPoint

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Reset and pause timer in Presenter View in PowerPoint

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Change the size of speaker notes in Presenter View in PowerPoint

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

Use Annotation Tools in Presenter View in PowerPoint

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

View all slides in Presenter View in PowerPoint

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Zoom into slides in Presenter View in PowerPoint

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Black or Unblack slideshow in Presenter View in PowerPoint

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle subtitles in Presenter View in PowerPoint

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

Toggle camera in Presenter View in PowerPoint

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

End slideshow in Presenter View in PowerPoint

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

Locating more slideshow options in PowerPoint's Presenter View

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

Accessing Show Presenter View in PowerPoint

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

Shortcut to access Presenter View in PowerPoint

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times.

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PowerPoint presenter view in Zoom—with one monitor

Are you teaching remotely using Zoom? And you only have one monitor? Do you miss using PowerPoint presenter view in your classroom?

PowerPoint presenter view

This is what presenter view looks like. When you have a computer screen and a projector (or a second monitor), this is the view on your computer screen, and the slide alone shows on the projector (or second monitor). In this presenter view screen, you can see your next slide on the right, and right below that are any notes you’ve entered for the slide your audience is currently viewing. Under the currently-viewing slide are a few tools: pen/pointer, see all of the slides in your presentation (handy for jumping around your slides), magnifying glass for zooming in on a part of your slide, and black out the slide you are showing. Click the 3-dot icon for a few more options.

While you have all of those nifty tools at your disposable, this is what your audience sees projected on the screen.

To get presenter view, edit your PowerPoint, click the Slide Show tab, then check the “Use Presenter View” box.

If you have one monitor, however, and run your slide show, you will just see the slide like your audience would. To get the presenter view, right-click on the slide and select presenter view.

Using single-monitor PowerPoint presenter view with Zoom

To use presenter view with Zoom, it’s easy with two monitors. All you need to do is share the screen with the slide on it.

However, if you only have one monitor, you probably don’t want to share your entire presenter view screen. Good news. You don’t have to. You can choose to share only the slide portion of your presenter view screen.

In Zoom, click on Share Screen, then select the Advanced tab.

Then click Portion of Screen, and click the Share button.

A green box will appear. Whatever is in the green box is what your Zoom audience will see. Click and drag the bar at the top of the box to move it. Click and drag the sides/bottom/corners to resize it.

Zoom will remember the box size and location from session to session.

Before closing your PowerPoint presentation, stop sharing. If you don’t, when you close your PowerPoint, whatever is inside that green box will appear to your Zoom audience. When I closed my PowerPoint just now without stopping my Zoom screen share, my email was inside the green box – viewable to everyone who was in my Zoom room. Fortunately, I was the only one in my Zoom room, so no harm done. When you are done sharing, always stop sharing before doing anything else. As an added precaution, close all programs you are not going to be using before starting your Zoom session.

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1 thought on “ PowerPoint presenter view in Zoom—with one monitor ”

Perfect timing, Sue. I was JUST struggling with this trying to manage my single screen (eg, propping my cell on a soup can to record ppt on my monitor) and your step-by-step instructions streamlined the process. Thanks!

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Understanding Presenter View in PowerPoint: A Deep Dive Guide

presenter view powerpoint 1 monitor

Origin and Evolution of Presenter View

Why presenter view is a game-changer for professionals, activating and customizing presenter view in powerpoint, in-depth features of the presenter view, common mistakes and how to avoid them, advanced tips for a power presentation, final tips for enhancing your presentation game, introduction to presenter view.

Have you ever found yourself awkwardly toggling between slides and speaker notes during a presentation? Or wished you could preview the next slide without your audience seeing? Enter Presenter View in PowerPoint, a feature designed to make presenting smoother and more professional.

In essence, Presenter View is a special mode in PowerPoint that allows the presenter to see their speaker notes on one screen, while the audience views the note-free presentation on another screen. This dual-screen setup means you can have your notes, upcoming slides, and timer conveniently on one screen while your audience remains blissfully unaware.

“Presenter View is the unseen ally behind many successful PowerPoint presentations.”

Microsoft’s PowerPoint, with its roots tracing back to the late 1980s, has undergone several metamorphoses. Over the years, as technology improved and presentation dynamics changed, Microsoft introduced new features to make the software more user-friendly and versatile. One such innovation is the Presenter View.

Back in the early days of PowerPoint, presenters had to rely on printouts or separate documents for their speaker notes. The advent of Presenter View in the early 2000s was a game-changer. It allowed presenters to merge their slides and speaker notes into one cohesive presentation experience.

The beauty of Presenter View lies not just in its conception but in its evolution. Over different versions of PowerPoint:

  • 2003 : Introduction of a basic Presenter View with slides and notes.
  • 2007 : Enhanced screen setup with better dual-monitor support.
  • 2010 : Introduction of slide zoom and laser pointer features.
  • 2013 & Beyond : Integration with touch features, improved UI, and annotations.

Each version brought refinements, making it more intuitive and packed with features, tailoring to the evolving needs of presenters globally.

Fun Fact : Presenter View wasn’t initially as popular as it is today. It took a few iterations and user feedback loops for Microsoft to perfect the balance between utility and user experience.

The Core Components of Presenter View

Presenter View in PowerPoint is like the cockpit for pilots: it’s where all the essential controls and information are at the presenter’s fingertips. Whether you’re a newbie to PowerPoint or a seasoned professional, understanding these components can transform your presentation experience.

  • This provides a glance at your current, previous, and upcoming slides. It ensures you’re always prepared for what’s coming next and can seamlessly transition between points.
  • The soul of your presentation, speaker notes, are discreetly placed at the bottom or side, only visible to you. These notes can be elaborate explanations, quick pointers, or even personal reminders. They’re like your secret cheat sheet!
  • Ever worried about running over time? This feature shows the elapsed time since you began the presentation and, in some versions, allows you to set a countdown. Stay on track and manage your pace efficiently.
  • Interactive features that allow you to draw on slides or use a virtual laser pointer. These are especially helpful when you want to emphasize or explain specific points visually.
  • Navigate between slides effortlessly and zoom into specific parts of a slide to draw attention or elaborate on details.

presenter view powerpoint 1 monitor

Table: Core Components Overview

Quote : “Presenter View is to a presenter what a dashboard is to a driver. It empowers, directs, and enhances the journey of your narrative.” – Jane Harris, Lead PowerPoint Expert – Powerbacks team

Understanding these components is one thing, but leveraging them effectively during a presentation can make a significant difference. Let’s delve into the ‘why’ behind the significance of Presenter View.

Stepping onto the stage or presenting in a boardroom can often be an overwhelming experience. The constant juggle between capturing the audience’s attention and keeping track of your slides can lead to nervousness. But what if there was a way to have everything you need right in front of you, ensuring smooth sailing through your presentation? Enter Presenter View.

  • Having a preview of the upcoming slides and personal notes right in front of you can be a massive boost to confidence. You’re always one step ahead, knowing exactly what’s coming next.
  • Instead of turning back to view the screen repeatedly, Presenter View lets you face your audience directly. This creates a more engaging and personal interaction.
  • Gone are the days when you’d hold a bunch of cue cards or sheets of paper. With digital speaker notes, you have a cleaner, more organized setup.
  • Using the annotation tools and laser pointer, you can make your presentation more interactive, leading to better retention and engagement from your audience.
  • There’s no denying that seamlessly transitioning between slides, using interactive tools, and having no physical notes gives a more polished and professional look.

Table: Benefits of Using Presenter View

Quote : “Embracing the Presenter View is not just about leveraging a tool; it’s about amplifying your message and connecting more profoundly with your audience.”

It’s evident that the Presenter View has undeniable advantages for professionals. But how do you activate it and customize it to suit your needs? Let’s walk through the steps.

Starting with PowerPoint 2013, Microsoft enhanced the Presenter View to ensure that it’s both intuitive and user-friendly. Activating it and making it work for you is simple, as outlined in the following steps:

Step-by-Step Guide to Activate Presenter View :

  • Start by opening your PowerPoint presentation. This will be the one you intend to deliver.
  • At the top, you’ll notice several tabs. Click on the one labeled ‘Slide Show’.
  • Within the Slide Show tab, you’ll spot a checkbox labeled ‘Use Presenter View’. Ensure that it’s ticked. If it’s not, simply click on it.
  • If you’re using an external projector or display, make sure it’s connected. PowerPoint will automatically detect it and use the Presenter View on your primary display, showing the main presentation on the external one.
  • Start your presentation by either pressing F5 on your keyboard or clicking on ‘From Beginning’ in the Slide Show tab.
  • Next Slide Preview : Gives a preview of what’s coming next.
  • Speaker Notes : Displays your notes for the current slide.
  • Slide Navigation : Use this to jump to a specific slide.
  • Annotation Tools : Highlight or draw on your slides in real-time.
  • Timer : Keeps track of how long you’ve been presenting.
  • You can move around the different elements, increase font size of your notes for better readability, or even hide specific components if they’re not required.

Table: Quick Access Tools in Presenter View

Quote : “The beauty of PowerPoint’s Presenter View is the control and flexibility it offers. It’s like having a personal assistant during your presentations.” – Linda Green, Presentation Expert

Now that we know how to activate and customize the Presenter View let’s delve deeper into its features and tools for maximum efficiency during presentations. Shall we proceed?

PowerPoint’s Presenter View is not just a simple “next slide” preview; it’s a hub of tools and functionalities designed to make the presenter’s job easier and the presentation more engaging.

H3: Slide Preview This is arguably the most straightforward feature but also the most helpful. At a glance, you can see what’s coming up, ensuring that you’re always prepared for the next topic or section.

  • Smooth Transitions : Eliminates awkward pauses between slides.
  • Improved Pacing : Know when to speed up or slow down based on upcoming content.
  • Reduced Anxiety : No unpleasant surprises during your presentation.

H3: Speaker Notes For those who don’t rely on pure memory, speaker notes are a lifesaver. They’re your secret weapon, visible only to you, that provides additional context or reminders about what to say.

  • Bold the crucial points to ensure they stand out.
  • Use concise bullet points for easier and quicker reading.
  • Add time cues if you’re aiming to cover specific points within certain timeframes.

H3: Slide Navigation While it’s always best to move sequentially through your slides, there might be instances when you need to skip ahead or return to a previous point. With the slide navigation tool, you can effortlessly hop around your presentation.

  • Case Study : During a corporate presentation, John, a sales manager, was posed with a sudden question about Q2 performance. Thanks to slide navigation, he quickly reverted to the relevant slide, addressed the query, and resumed without any hiccups.

H3: Annotation Tools Engage your audience by turning your presentation into an interactive canvas. Whether you’re highlighting an essential statistic or drawing a quick graph, these tools can make a significant impact.

  • Use contrasting colors to ensure visibility.
  • Don’t overdo it; the aim is to emphasize, not to overwhelm.
  • Practice beforehand to ensure you’re comfortable with these tools during the presentation.

H3: Timer It’s easy to lose track of time during a presentation. With Presenter View’s timer, you can keep tabs on the elapsed time, helping you manage the pace and duration of your talk.

  • Tip : Always allocate a buffer period. If you’re presenting for 30 minutes, aim to finish in 25. This allows for Q&A or any unexpected delays.

Quote : “PowerPoint’s Presenter View is like a dashboard for presenters. It provides every tool one might need, all within arm’s reach, ensuring a seamless and interactive presentation experience.” – Michael Roberts, Tech Analyst

Understanding the features of the Presenter View is the key to unlocking its potential. With practice and familiarity, it becomes an extension of the presenter, leading to more confident and impactful presentations.

Making the Most of Presenter View

If you’ve ever wanted to feel like a presentation Jedi, mastering the Presenter View is your path to the force. But having the tool isn’t enough – it’s about leveraging its features optimally. Here’s a detailed guide on maximizing the benefits of the Presenter View:

H3: Setup and Access Before harnessing its power, you need to ensure you can access Presenter View without hitches.

  • Connect your computer to the projector or external display.
  • Launch PowerPoint and open your presentation.
  • Go to the Slide Show tab and select Set Up Slide Show .
  • In the pop-up, ensure Browsed by an individual (window) is selected.
  • Start the slide show. Presenter View should appear on your computer, while the audience sees only the slides.

H3: Customize the Display Remember, it’s your dashboard; make it as comfortable and efficient for you as possible.

  • Within Presenter View, hover over the bottom to reveal the toolbar.
  • Click on the gear icon to adjust settings.
  • Reorder tools based on your preference or hide those you don’t need.

H3: Practice, Practice, Practice The tool’s efficiency relies heavily on your familiarity with it. Do dry runs to ensure you know where everything is and how each feature works.

  • Pro Tip : Mimic the presentation environment during practice. If you’re presenting in a large hall, practice with the same setup.

H3: Seamlessly Integrate Other Media If your presentation includes videos, animations, or other media, ensure they play seamlessly in Presenter View.

  • Deep Dive : Always embed media within the presentation. Relying on external links or files can disrupt the Presenter View experience.

H3: Engage the Audience Use the tools not just to aid your presentation but to engage your audience. Pose questions, use the pen tool to sketch quick diagrams based on audience inputs, and make it interactive.

  • Table of Engagement Techniques :

H3: Master the Art of Transitions Smooth transitions are key to maintaining audience attention. With a preview of the next slide, prepare your narrative to flow seamlessly.

Even with the most powerful tools, human error can play a spoilsport. The Presenter View, as intuitive as it may be, has its quirks. Here’s a list of common pitfalls users face and ways to steer clear of them:

H3: Not Checking Hardware Setup Before you even start the presentation, ensure your hardware is correctly set up. This includes checking the display connection, ensuring the projector or external monitor is detected, and setting up the correct display settings.

  • Pro Tip : Always keep a spare HDMI or VGA cable. Technical glitches often come from the most unexpected sources.

H3: Overlooking Speaker Notes Having made the effort of adding speaker notes to your slides, it would be a shame not to use them. They serve as a discreet prompt, ensuring you don’t miss any critical points.

  • Fact : According to a study, presenters who actively used speaker notes were 25% more consistent in delivering their core messages.

H3: Ignoring the Timer Time management is crucial. If you have a fixed time slot, exceeding it can inconvenience others and may appear unprofessional. Conversely, finishing too early can leave your audience unsatisfied.

  • Actionable Advice : Always have a buffer. If your slot is 30 minutes, aim for a 25-minute presentation, leaving room for Q&A or unexpected delays.

H3: Relying Exclusively on Presenter View Despite its usefulness, never be wholly dependent on Presenter View. Technical glitches happen, and the ability to continue smoothly without it showcases professionalism.

  • Case Study : At a major tech conference in 2018, a renowned speaker’s Presenter View malfunctioned. Instead of panicking, he smoothly transitioned to the standard view, using his printed notes as a backup. The audience lauded his adaptability, and his message wasn’t overshadowed by the hiccup.

H3: Not Adapting to Audience Feedback The tools in Presenter View, like slide navigation, are meant to enhance adaptability. If you sense your audience resonating more with a particular topic, don’t be afraid to dwell on it a bit longer or even revisit slides.

By sidestepping these common mistakes, you not only harness the full potential of Presenter View but also project confidence and control. Next, we’ll explore some advanced features to elevate your presentation game even further.

Mastering Presenter View basics can tremendously improve your presentation skills. But if you’re looking to elevate your game and leave a lasting impression, dive into these advanced features:

H3: Seamless Transition Between Slides The art of a great presentation lies not just in the content but also in the delivery. A choppy slide transition can disrupt the flow. PowerPoint offers a plethora of transition effects — from subtle fades to dynamic 3D effects.

  • Go to the Transitions tab.
  • Browse and select your preferred effect.
  • Adjust the transition duration if needed.
  • Click Apply To All to maintain uniformity.

H3: Use Zoom to Focus on Details Occasionally, you might want to draw attention to specific details on a slide. Instead of making your audience squint, use the in-built Zoom feature.

  • Tip : Combine zoom with a laser pointer or pen tool for emphasis.

H3: Ink Annotations Annotating directly on your slides can be beneficial for interactive sessions or workshops. PowerPoint’s “Ink” feature allows you to do just that.

  • Did You Know? : Ink annotations made during a presentation can be saved for future reference!

H3: Embed Multimedia for a Rich Experience Modern presentations often go beyond static slides. Consider embedding videos, audio clips, or even live web content to keep your audience engaged.

  • Navigate to the Insert tab.
  • Choose Video or Audio and select your file.
  • Adjust playback settings under the Playback tab.

H3: Custom Slide Show Sometimes, different segments of your audience require varied content. Instead of having multiple PPT files, create a custom slideshow within the same presentation.

PowerPoint’s Presenter View is akin to a secret weapon, waiting in the wings, ready to empower speakers, educators, and presenters globally. Whether you’re a novice taking your first steps into the world of presentations or a seasoned speaker aiming to refine your skills, the Presenter View, along with the myriad features PowerPoint offers, ensures your content shines in the best light.

Remember, a successful presentation doesn’t merely rely on flashy slides or multimedia elements. It’s the seamless blend of content, delivery, and engagement. And with tools like Presenter View, you’re equipped to handle the technical aspects, allowing you to focus on what truly matters – connecting with your audience.

As Bill Gates once said:

“If you think the PowerPoint presentation is there for you as the presenter, you’re wrong. It’s there for the audience.”

So, the next time you’re gearing up for that crucial pitch, workshop, or lecture, take a moment to familiarize yourself with Presenter View. Your audience — and your confidence — will thank you for it.

Happy presenting!

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Using PowerPoint’s Presenter View with or without a Comfort Monitor

presenter view powerpoint 1 monitor

If you’re delivering your presentation using PowerPoint, PowerPoint’s Presenter View is the perfect feature to make your life easier. There are a few differences between PowerPoint for PCs versus the Mac version. In fact, in a recent update, Microsoft finally made it much, much easier to find and use Presenter View.

If you are a PC user, you can fully utilize Presenter View, but only when you have your laptop connected to an external display, such as a flat screen or a projector. On the Mac, however, you have more flexibility. You can fully utilize Presenter View when connected to an external monitor or as a “for your eyes only” alternative to using other notes. If you tend to present in smaller settings, such as corporate conference rooms, this feature is especially helpful. For that reason, we happen to be partial to the Mac version.

To turn on Presenter View, click on the slideshow tab, then click the box for the “Presenter View” option. You can select which monitor it goes to from the dropdown (this will only work if you have more than one visual display output connected), or allow the software to select automatically. This is an example of how the presentation would look in Presenter View on your comfort monitor:

comfort monitor

Your audience will see only your regular PowerPoint slide show. Meanwhile, you can choose what you prefer to see on your comfort monitor . Your choices are:

  • See an exact copy of what your audience is seeing (mirror view)
  • View your currently slide and a thumbnail of your next slide (similar to the screenshot we are showing here), plus:
  • View any talking points you wish to include – visible only to you – so you won’t forget to mention something important
  • See the amount of time that has transpired since you began your presentation
  • And, see how many slides remaining in the presentation.

Pretty cool, right?

PowerPoint’s Presenter View can be a great tool for the business presenter, making your life so much easier. No matter how well you’ve worked through your nerves , you can still lose your focus when you step up to present. Presenter View can help you keep track of your talking points, keep track of time, and provide peace of mind.

Franchetti Communications delivers accelerated results by designing power-packed media interview and presentation training sessions around your unique goals, in person and via teleconference. Franchetti Communications works with corporations and business leaders to develop communication strategy, messaging, and PR strategy. Follow Franchetti Communications on  LinkedIn , and be sure to download our special report:  6 Ways to Guarantee Your Message Cuts Through the Clutter .

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How to View Notes in PowerPoint With One Monitor

A computer monitor displaying a powerpoint presentation with notes visible

As a presenter, having access to your notes can be crucial for delivering an effective and engaging presentation. With PowerPoint, you can easily view your notes directly on your screen, but what if you only have one monitor available? In this article, we’ll explore why viewing notes in PowerPoint is essential and how to do it efficiently and effectively with only one monitor.

Table of Contents

Why You Need to View Notes in PowerPoint

Presentations can be nerve-wracking, especially when you need to keep track of important information and key points. Viewing your notes in PowerPoint can help you keep your presentation on track and help you remember essential facts, figures, and arguments. It can also help you avoid losing your train of thought or improvising in the moment, which can negatively impact your presentation’s overall quality.

In addition to helping you stay on track during your presentation, viewing your notes in PowerPoint can also help you prepare for potential questions or challenges from your audience. By having your notes readily available, you can quickly reference important information and respond confidently to any inquiries.

Furthermore, viewing your notes in PowerPoint can also be a helpful tool for practicing and refining your presentation skills. By reviewing your notes and rehearsing your presentation, you can identify areas where you may need to improve your delivery or clarify certain points. This can ultimately lead to a more polished and effective presentation.

Understanding the Importance of One Monitor

With only one monitor available, there is limited screen space to display both your presentation and your notes. It can be tempting to switch between the two, but this can be time-consuming and disruptive to your flow of delivery. Viewing notes directly in PowerPoint can mitigate the need to switch between windows and help keep your presentation on track.

Another advantage of using only one monitor is that it can help you stay focused on your presentation. With multiple monitors, it’s easy to get distracted by other applications or notifications that pop up on your screen. By using only one monitor, you can eliminate these distractions and stay focused on delivering your message.

Additionally, using only one monitor can be more cost-effective than using multiple monitors. Purchasing additional monitors can be expensive, and not all computers have the capability to support multiple monitors. By using only one monitor, you can save money and still deliver a professional and effective presentation.

How to Open PowerPoint and Access Notes

First, we need to open PowerPoint and access our notes. Start by opening PowerPoint and click on the ‘View’ tab at the top of the window. From there, select ‘Notes Page’ to open the Notes pane next to your slides. You can then type or copy any additional notes you need to keep in the provided space.

It’s important to note that the Notes pane can be customized to fit your preferences. You can adjust the size of the pane by clicking and dragging the border, or you can hide it completely by clicking on the ‘Notes Page’ button again. Additionally, you can change the font size and style of your notes by going to the ‘View’ tab and selecting ‘Notes Master’.

Another useful feature of PowerPoint’s Notes pane is the ability to print your notes. This is especially helpful if you need a physical copy of your presentation with all of your notes included. To print your notes, go to the ‘File’ tab and select ‘Print’. From there, choose ‘Notes Pages’ under ‘Settings’ and adjust any other print settings as needed before clicking ‘Print’.

Using Presenter View to View Notes in PowerPoint

To view your notes while presenting with one monitor, you can use the ‘Reading View’ or edit mode. In ‘Reading View’, your slides will be displayed in full-screen mode, and you can see your notes at the bottom of the screen. To enter ‘Reading View’, go to the ‘View’ tab and select ‘Reading View’. Alternatively, you can stay in the normal edit mode where you can see your slides and notes side-by-side, which allows you to refer to your notes while presenting.

Changing Settings for Optimal Viewing Experience

To optimize your viewing experience on one monitor, you can adjust the size of the Notes pane to ensure that your notes are easily readable while you present. Additionally, you can customize the slide size by going to the ‘Design’ tab and selecting ‘Slide Size’ to ensure that your slides are displayed correctly on your monitor, whether it’s a standard or widescreen format.

Tips and Tricks for Effective Note Viewing in PowerPoint

While viewing your notes, it’s essential to remain engaged with your audience. To ensure that you do not get distracted by your notes, consider practicing your presentation beforehand, using bullet points or keywords instead of full sentences. This approach will help you avoid reading your notes verbatim and allow you to maintain eye contact with your audience.

Another useful tip for effective note viewing in PowerPoint is to keep your notes concise and organized. Use headings and subheadings to break up your notes into manageable sections, and use bullet points or numbered lists to highlight key information. This will make it easier for you to quickly find the information you need and avoid getting lost in a sea of text.

Troubleshooting Common Issues When Viewing Notes

If you are experiencing issues viewing your notes, double-check that they are visible in the ‘Notes Page’ view and that you are in the correct mode to see them. You can also try to restart PowerPoint or troubleshoot any display-related issues on your computer.

Another common issue that may arise when viewing notes is that they may appear too small or too large on the screen. In this case, you can adjust the font size of the notes by going to the ‘View’ tab and selecting ‘Notes Master’. From there, you can change the font size and style to your preference.

If you are still having trouble viewing your notes, it may be helpful to check for any updates or patches for your version of PowerPoint. Additionally, you can try exporting your presentation as a PDF and viewing the notes that way, as it may provide a clearer and more consistent viewing experience.

Maximizing Your Productivity with One Monitor

With only one monitor, it’s critical to maximize your screen’s real estate effectively. Consider using keyboard shortcuts to switch between windows quickly and efficiently. You can also resize your PowerPoint window to take up less space, allowing you to view your notes more comfortably.

Another way to maximize your productivity with one monitor is to use virtual desktops. This feature allows you to create multiple desktops on one screen, each with its own set of open windows and applications. You can switch between these virtual desktops seamlessly, keeping your work organized and reducing clutter on your screen.

Customizing Your Notes View in PowerPoint

You can customize your notes view by changing the font, color, and size of your text. This customization will make it easier for you to read your notes on screen and avoid any eye strain or discomfort.

In addition to changing the font, color, and size of your text, you can also add images or diagrams to your notes view. This can be especially helpful if you are presenting complex information and need visual aids to help you remember key points.

Another way to customize your notes view is to adjust the layout. You can choose to have your notes displayed alongside your slides, or you can have them appear on a separate screen. This can be useful if you prefer to have a larger view of your slides while presenting, or if you want to keep your notes hidden from your audience.

Benefits of Using One Monitor for Presentations

Using one monitor can help you save time and minimize distractions during your presentation. With just one screen to manage, you can focus more on your audience and your message instead of managing multiple windows.

Another benefit of using one monitor for presentations is that it can help you stay organized. When you have multiple windows open, it can be easy to lose track of which window contains the information you need. With just one monitor, you can keep all of your presentation materials in one place and easily switch between them.

Additionally, using one monitor can also help you avoid technical difficulties. When you have multiple monitors or projectors, there is a higher chance of something going wrong, such as a connection issue or a display error. By simplifying your setup to just one monitor, you can reduce the risk of technical difficulties and ensure a smoother presentation.

How to Share Your Notes with Others

Sharing your notes with others can be an effective way to collaborate and get feedback. To share your notes, simply export your presentation with notes as a PDF or PowerPoint file, which will include your notes as a separate section below each slide.

Advanced Techniques for Note Viewing in PowerPoint

For those who need to view notes in more detail, consider using the ‘Zoom’ feature to magnify the notes section while in ‘Notes Page’ view. This can help you see your notes more clearly without affecting the display of your slides.

Enhancing Your Presentation Skills with One Monitor and PowerPoint

By mastering the art of viewing your notes in PowerPoint with just one monitor, you can focus on delivering an engaging and informative presentation that will leave a lasting impression on your audience. Use the tips and techniques we’ve explored to create polished, professional, and impactful presentations.

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Power Tip: Controlling Multiple Monitors in Presenter Mode

About this lesson.

Take control of 1 or 2 or 3 multiple monitors in PowerPoint. Learn pro tricks for presenter mode and even editing while “live.” The tutorial shows all three scenarios with live screen views. Plus a bonus on how to set up a conference presentation without a projector.

00:00 Intro 01:16 Controlling 1 Monitor 01:58 Running Presenter View on 1 Monitor 02:22 Controlling 2 Monitors 03:23 Force Presenter View to Chosen Monitor 03:56 Controlling 3 Monitors 05:20 How to Use 3 Monitors While Editing 06:10 Bonus Tip: Running Without a Projector 06:41 Wrap-Up

Subject Microsoft PowerPoint

Software Compatibility All Versions

Course Completed Complete

PDF Files There are not any files associated with this lesson.

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Mulitple Monitor Transcript

If you are fine with just plugging your projector into your external display port of your laptop and hitting F5 to run your slide show on a big project. And it works every time, then you are good to go.  But if you want to take full control of utilizing one or two or even three combinations of monitors or projector systems, then the next five minutes will put you in control.

Hi, this is Les McCarter of Power UP Training, where I take my decades of PowerPoint experience and share it with you for free.

Do subscribe to our YouTube channel to encourage me to make more free training videos for you.

In the next five minutes, I will show you how to take complete control of how PowerPoint interacts with multiple monitors, including tricks of how to get Presenter view to show up on one monitor plus how to control where the project screen show will show up every time! No fumbling on stage in front of your audience. Plus some bonus tips.

Let’s go power up to Taking Control of your multiple monitors.

Let’s start with a single connected monitor and get used to examining the DISPLAY SETTINGS to confirm our configuration.

Make sure you can see your desktop; for me it is one of my ocean photographs.

Right-click the empty desktop and select  DISPLAY SETTINGS.

In our 1 monitor scenario, we see NO MENTION display.  Take note, as when we return, we will see a screen like this.

So no changes here, lets go ahead and open up PowerPoint with an existing

presentation.

It should come as no surprise that if you launch a slide show, it show up full screen on your single monitor.

But here is a SLICK TRICK of on your keyboard do a ALT+F5 to show the presenter mode on a single monitor to do a practice run on presenting without a two-screen setup.  This is just for practice but it is useful.  Once again, just ALT-F5 and he PRESENTER MODE pops up instead of the full-screen presentation

Let’s move on to the TWO MONITOR Scenario.

Just like before, I will show my desktop and right click to select DISPLAY SETTINGS.

Here we see that we do have two displays and if we click IDENTIFY, we can match up which one is which in relative relations to each other

Do note that my background is duplicated on all my displays, so I will add some numbers for us to track which is which.

Back to the same PowerPoint Presentation  which pops up on monitor 1. and  when in SLIDE SHOW view, we can see that the display is set on the default AUTOMATIC.  Which to me is just a roll of the dice for which monitor will pop up the slide show and which for the presenter view.

If you don’t like the layout, then just go the PRESENTER VIEW, and click DISPLAY SETTINGS and chooses SWAP PRESENTER VIEW AND SLIDE SHOW to have them jump back and forth.

If you want to take full control, then in SLIDE SHOW view, click the drop down arrow for MONITOR and choose.  It may be confusing as you need to know either which is your primary monitor or use the earlier trick to find you DISPLAY number.  In our case, we will force the presentation to MONITOR #1

So you can either just swap when live, or elect to choose in advance in SLIDE SHOW and MONITOR.

Now to our last scenario: 3 monitors on one computer.  As before, let’s look at  our setup by going to  our desktop RIGHT CLICKing and choosing DISPLAY SETTINGS

In Windows 10, the monitor numbering is tied to your video card ports, not where they are physically located on your desk.  Like a card in the computer game solitaire, you can click and drag the monitor number to match the physical location of each monitor.  Also take note, the my monitor #2 is a much smaller resolution monitor as seen in the screen menu, but I am showing it as full screen in this tutorial.

Now let’s check out where the slide show and presenter windows will show up.  I will reset the DISPLAY in SLIDE SHOW VIEW back to Automatic and then launch the slide show.

So the actual presentation show is on monitor #2 to the farthest right and the presenter view is on Monitor #3 in the middle and our regular edit NORMAL view is shown on Monitor #1 on the far left.

Now watch what happens when in the presenter windows, I tell it to swap monitors and all it does is swap between monitors #2 and #3, leaving monitors #1 untouched.

So is there any advantage to working on three monitors?

Yes.  In my final workflow, while do a last minute quality review, I will have all three views up on my workstation to look at how everything flows both on the big screen slide show and the presenter view.  And if I have any corrections, I can do them LIVE on the normal edit view with the results immediately shows.

Watch how I add in a new slide in the normal edit view and insert a photo, with the resulting new slide automatically showing up in both the slide show and in my presenter view.

Wrap Up (New Slide)

Now you have all the need knowledge to take complete control of your PowerPoint presentation monitors.

Here is one extra bonus tip.  If you have a tabletop presentation, but no projector, just setup a second monitor to face away from you. Then put your display settings (Windows Key + P for Project) and select DUPLICATE.  Now the slide show will be facing you and your tabletop audience.

If this training tutorial was helpful, do subscribe to our channel as subscriptions help greatly to encourage me to share more of my expertise with you for free.

Also if it was helpful, do LIKE and SHARE with others.

If you have a specific PowerPoint tutorial, leave your suggestion in the comments below or any other questions that you might have for me to answer.

Lastly, if you want to see our whole catalog of PowerPoint video tutorials, visit us at our website of Power-UP. TRAINING.

Until next time, go Power Up!

presenter view powerpoint 1 monitor

What is Presenter view?

Get an overview of Presenter view and learn what's required to use it in PowerPoint.

Ensure that the computer you are using for your presentation supports the use of multiple monitors. If the computer has multiple input ports, such as DVI, VGA, HDMI, ir DisplayPort, it should support multiple monitors. Most modern desktop computers have multiple monitor support built in; if not, you'll need two video cards.

Overview of Presenter view

Presenter view lets you view your presentation with your speaker notes on one computer (your laptop, for example), while the audience views the notes-free presentation on a different monitor.

Note:  PowerPoint only supports the use of two monitors for a presentation. However, you can configure to run a presentation on three or more monitors that are connected to one computer. Check your computer manufacturer’s website for up-to-date information about multiple monitor support for your computer.

Presenter view offers the following tools to make it easier for you to present information:

You can use thumbnails to select slides out of sequence and create a customized presentation for your audience.

Speaker's notes are shown in large, clear type so that you can use them as a script for your presentation.

You can darken or lighten the screen during your presentation and then resume where you left off. For example, you might not want to display the slide content during a break or a question and answer period.

In Presenter view, icons and buttons are large enough to navigate easily, even when you are using an unfamiliar keyboard or mouse. The following illustration shows the various tools that are available to you from Presenter view.

Presenter view in PowerPoint

1. The slide number (for example, slide 1 of an 8-slide presentation)

2. The slide you are currently showing to the audience

3. The speaker's notes, which you can use as a script for your presentation

4. Click to go to the previous slide

5. Click to go to the next slide

6. The elapsed time of your presentation, in hours and minutes

7. Click to view thumbnails of all slides in your presentation

8. The pen, laser pointer, or highlighter tool

Set up Presenter view

Use Presenter view in front of an audience

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Setting the Monitor for the powerpoint presenter view

I am trying to get the presenter view to the third monitor (windows pc) when starting the presentation mode. Sadly no luck so far.  Can someone tell me if it is possible and if so, how to do that? Thanks in advance Timothy

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HP-Margaretha-Sorin

Hello Mate,

Does the presentation only appear on two monitors and the third one will only be a black screen?

Anyhow, here are some few things that you can try:

Connect the primary PC and the second and third PCs to the same network or use Ethernet cross-over cables to manually connect.

Open the browser on your primary computer and go to the MaxiVista website to download a free demo version of MaxiVista.

Click “Download Now.”

Click “Open” in the dialog box which opens.

Click “Run” to start the set-up and follow the set-up wizard's instructions.

Repeat the download and set-up process on the other two computers by repeating the primary computer set-up procedures.

Right-click the MaxiVista icon on the desktop of the second computer and click “Enable Secondary Display.”

Right-click the MaxiVista icon on the desktop of the third computer and click “Enable Secondary Display.” Your computer is now set-up and ready to run multiple monitors.

Open PowerPoint presentation.

Click “Slide Show.”

Click “Set Up Show.”

Check the box “Show Presenter View” in the dialog box which opens. This opens a navigation panel on the presenter’s monitor which allows the presenter to easily manage the multiple screens.

Click the monitor you want the slide show presentation to appear on under the “Display Slide Show” list.

Click “OK” to start the presentation.

Let me know how it goes. Cheers.

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Hello, 

I don't quite understand want you try to say with the 1. proposed solution. (i only have one Computer)

I can move the powerpoint output. thats no problem what I want to redirect is the presenter view, you know the one where you see the actual slide, the next slide your notes and so on. For the presenting person.

Maybe it is a little bit more clear what i try to achieve.

Thanks again for your help

Xylee Del

  • Microsoft Agent |

Hi Timothy,

Using PowerPoint Presenter view, you can see your notes as you present, while the audience sees only your slides. For us to help you with this concern, we suggest that you check this article: Start the presentation and see your notes in Presenter view. It has a video and a walkthrough on how to use the presenter view and also the controls that you can use. We also recommend that you check this article: Present on multiple monitors (and view speaker notes privately) for more details using multiple monitors on Presenter view.

Kindly get back to us with the results.

Hello, Thanks for your help, I appreciate it.

I think i need to give a little more background on what i am trying to do. In the current setup we have currently duplicated the monitor at the speaker table with the one back at the technician workplace to allow our presenters to use their powerpoint presentations while staying in controll. The presentation goes to the Beamer as it should and always did. This works but comes with a price, wen someone is presenting, our technician workplace ist beeing occupied by the presenter view and blocking some advanced setting we would like to be able to utilize as well as simply prepairing the next steps  ( whitch we can not do at the moment since it would desturb the presenting person)

I would like to be able to specify on which monitor the  PowerPoint Presenter view shall be displayed on, to get it away from the  technician workplace monitor. But that seams to be impossible so far :( Thanks again for your help

9 people found this reply helpful

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VIDEO

  1. How to Use PowerPoint's Presenter View on a Single Monitor

  2. How to Present a PowerPoint Slideshow With Presenter View

  3. How to use the Presenter View in PowerPoint

  4. How to show a PowerPoint presentation on only one monitor

  5. Use Presenter View in PowerPoint like a PRO (Presentation Delivery Tips)

  6. How to use the presenter view in PowerPoint

COMMENTS

  1. PowerPoint Presenter View with a single monitor/screen: what's possible

    Approach 2: Use Presenter View preview. A few years ago PowerPoint introduced Presenter View Preview. This mode allows you to see Presenter View even if you only have one screen. It is a way to practice your presentation without having to connect to a projector. Using this mode can be helpful depending on the meeting platform you use.

  2. Present on multiple monitors (and view speaker notes privately)

    Deliver your presentation on two monitors. On the Slide Show tab, in the Set Up group, click Set Up Slide Show. In the Set Up Show dialog box, choose the options that you want, and then click OK. If you choose Automatic, PowerPoint will display speaker notes on the laptop monitor, if available. Otherwise, PowerPoint will display speaker notes ...

  3. Start the presentation and see your notes in Presenter view

    Start presenting. On the Slide Show tab, in the Start Slide Show group, select From Beginning. Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left, select , and then Show Presenter View.

  4. How to View Notes in PowerPoint While Presenting With One Monitor

    Open your PowerPoint presentation. Navigate to the slide on which you wish to start presenting. Select the "Slide Show" tab in the ribbon menu. Check the "Use Presenter View" box. Start your presentation by clicking on "From Beginning" or "From Current Slide.". Your notes will appear on your primary monitor, while the audience ...

  5. Use Presenter View in PowerPoint

    Select the Slide Show tab. Select the Use Presenter View checkbox. Select which monitor to display Presenter View on. Select From Beginning or press F5. In Presenter View, you can: See your current slide, next slide, and speaker notes. Select the arrows next to the slide number to go between slides. Select the pause button or reset button to ...

  6. How to Work with Presenter View in PowerPoint

    A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options) at the bottom in SlideShow mode and select Show Presenter View. You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey. The presenter can easily manage a PPT in presentation mode, with the ...

  7. How to Use PowerPoint's Presenter View on a Single Monitor

    PowerPoint's Presenter View is a useful feature that allows you to view your presentation notes, control the slide progression, and access various presentati...

  8. Using PowerPoint Presenter View with a single screen in a ...

    If you have only a single screen and want to use Presenter View in PowerPoint to see your speaking notes on your screen but show your slides in a Microsoft T...

  9. PowerPoint presenter view in Zoom—with one monitor

    To get presenter view, edit your PowerPoint, click the Slide Show tab, then check the "Use Presenter View" box. If you have one monitor, however, and run your slide show, you will just see the slide like your audience would. To get the presenter view, right-click on the slide and select presenter view.

  10. A sneaky way to add a second screen to use PowerPoint Presenter View in

    The first solution is to use Presenter View Preview and use the Advanced sharing option in Zoom to share a portion of the screen. You share just the current slide portion of the Presenter View screen so the attendees see the slides while you see the full Presenter View screen. This article and video explain this solution.

  11. Present a PowerPoint Slideshow With Presenter View (+ Video

    In Presenter View, you'll have your own private screen with tools like a next slide preview, timekeeper, and drawing tools.. This is a view that you'll see on your own screen while giving a presentation using PowerPoint. While the audience will see the presentation on the projector or big screen, you'll have your own private view on a second monitor.

  12. Understanding Presenter View in PowerPoint: A Deep Dive Guide

    Step-by-Step Guide to Activate Presenter View: Open Your Presentation: Start by opening your PowerPoint presentation. This will be the one you intend to deliver. Navigate to the Slide Show Tab: At the top, you'll notice several tabs. Click on the one labeled 'Slide Show'. Check the 'Use Presenter View' Option:

  13. Video: Use Presenter view

    View your speaker notes as you deliver your slide show. Draw on or highlight slides during a presentation. Turn your mouse into a laser pointer. Add speaker notes to each slide in a presentation. Training: Presenter view is like a dashboard that contains in one window everything you need to run your slide show. You control the show on a ...

  14. Using PowerPoint's Presenter View with or without a Comfort Monitor

    To turn on Presenter View, click on the slideshow tab, then click the box for the "Presenter View" option. You can select which monitor it goes to from the dropdown (this will only work if you have more than one visual display output connected), or allow the software to select automatically. This is an example of how the presentation would ...

  15. How does PowerPoint choose which monitor to use in Presenter View and

    PowerPoint has a Monitor setup UI under Slide Show / Monitors. But it only allows the selection of the monitor to use for the Audience View and not the monitor used for the Presenter View. So I can get the audience view of the slide show to appear on the right monitor but the Presenter View is appearing on a monitor chosen by PowerPoint, not me ...

  16. How to View Notes in PowerPoint With One Monitor

    Using Presenter View to View Notes in PowerPoint. To view your notes while presenting with one monitor, you can use the 'Reading View' or edit mode. In 'Reading View', your slides will be displayed in full-screen mode, and you can see your notes at the bottom of the screen. To enter 'Reading View', go to the 'View' tab and ...

  17. Powerpoint Presenter view doesn't display

    My powerpoint just flat out refuses to display anything in presenter view. Yes, I've checked the box for "Use Presenter View" and try my single display laptop with both "Automatic" and "Primary Monitor". Yes, I have checked "Disable Slide Show hardware graphics acceleration" in Advanced Options. Yes, I have checked my NVIDIA control panel, and ...

  18. Running PowerPoint on Multiple Displays: 1, 2 or 3 Monitors

    Take control of 1 or 2 or 3 multiple monitors in PowerPoint. Learn pro tricks for presenter mode and even editing while "live." The tutorial shows all three scenarios with live screen views. ... Topics. 00:00 Intro 01:16 Controlling 1 Monitor 01:58 Running Presenter View on 1 Monitor 02:22 Controlling 2 Monitors 03:23 Force Presenter View ...

  19. What is Presenter view?

    Overview of Presenter view. Presenter view lets you view your presentation with your speaker notes on one computer (your laptop, for example), while the audience views the notes-free presentation on a different monitor. Note: PowerPoint only supports the use of two monitors for a presentation. However, you can configure to run a presentation on ...

  20. Setting the Monitor for the powerpoint presenter view

    Open PowerPoint presentation. Click "Slide Show.". Click "Set Up Show.". Check the box "Show Presenter View" in the dialog box which opens. This opens a navigation panel on the presenter's monitor which allows the presenter to easily manage the multiple screens. Click the monitor you want the slide show presentation to appear on ...

  21. How to use PowerPoint Presenter View and see Slide Notes on a Single

    Check "Use Presenter View". (Use you can also select this under Set Up Slide Show.) Click the SlideShow icon on the bottom right to start the slide show. Your slide show will open up in full screen on your single monitor. Hover near the bottom left of the screen and then click the three dots menu. Select Show Presenter View.