section 508 powerpoint presentation

Your Champion for Inclusion

How to make a 508 compliant PowerPoint Template | WCAG

In the digital age, it’s essential to ensure accessibility and inclusivity. A common tool like PowerPoint should be no exception to this rule. This guide will navigate you through the process of creating an accessible PowerPoint template, enabling all users to engage with your content.

Video Guide

Starting the Accessibility Journey

Creating an accessible PowerPoint template starts with the basic steps. Launch PowerPoint and select ‘File’ then ‘New’ or opt for ‘Blank Presentation’. This opens up a blank canvas for designing your accessible template.

Constructing Master Slides for Accessibility

The next step involves the ‘Slide Master’. Access it by clicking on the ‘View’ button. Here, we can customize our master slide deck, forming the foundation for an accessible presentation.

Personal touches can be added in this section, such as including a logo or removing elements like the ‘Date’ field and footer. Remember to set alternate texts for images , aiding visually impaired users.

Content added in the master slides will be more accessible.

Optimizing Text and Bullets for Inclusivity

Customizing the text and bullet points is essential in crafting an accessible template. Changing the color of bullet points and modifying the slide title are just some of the techniques that can enhance accessibility.

Use a theme to start

Using a theme will keep your content in line with accessibility standards and make it easier to edit down the line.

Other things to do

• Adjust the reading order
• Apply the rest of your accessibility elements

I can be  your accessibility expert . I offer tailored solutions to ensure your documents meet and exceed compliance expectations. For more detailed insights, tutorials, and in-depth discussions on accessibility and related topics, don’t forget to check out my YouTube channel:  The Accessibility Guy on YouTube . Subscribe for regular updates!

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Section 508: Creating Accessible PowerPoint Documents

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Geared toward OJJDP grantees, this video provides a guide for creating Microsoft PowerPoint presentations in compliance with Section 508 of the Rehabilitation Act of 1973 which requires Federal agencies to make their electronic and information technology accessible to people with disabilities.

This video provides a detailed look at how to make Microsoft PowerPoint source files Section 508 friendly so they can be converted to more accessible PDF files.

View all videos in the Section 508 (Accessibility) Playlist .

Disclaimer:

Opinions or points of view expressed in these recordings represent those of the speakers and do not necessarily represent the official position or policies of the U.S. Department of Justice. Any commercial products and manufacturers discussed in these recordings are presented for informational purposes only and do not constitute product approval or endorsement by the U.S. Department of Justice.

• Preferences

Section 508 Accessibility - PowerPoint PPT Presentation

Section 508 Accessibility

For each hot-spot link, create alt text. section 508 (g) ... use the 'scope' attribute in the column and row heading tags ( th ) to associate ... time delays. ... – powerpoint ppt presentation.

• Instructor Lisa Fiedor
• North Carolina State University is required to provide reasonable access to all aspects of its education services and materials, including Web-based information, programs and services in accordance with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and state law.
• NC States OCR Resolution
• ensure comparable access for students with disabilities to official University Web sites.
• 16 Guidelines
• Go beyond the 14 W3C WAI Priority 1 Guidelines
• Text Tags. A text equivalent for every non-text element shall be provided.
• Use equivalent and descriptive ALT tags to describe images, graphics, audio or video clips.
• If an ALT tag is insufficient due to the description being too long, use LONGDESC or a d-link to link to a separate description page where you describe the element.
• HTML source code ltimg srclogo.gif altNC State logogt
• Multimedia Presentations. Equivalent alternatives for any multimedia presentation shall be synchronized with the presentation.
• Audio content must have at least a text transcript, if not synchronized captioning.
• Video with accompanying audio content requires synchronized captioning.
• Strictly video content requires text alternatives for the graphics or having a d-link to a description.
• Color. Web pages shall be designed so that all information conveyed with color is also available without color, for example from context or markup.
• Some other method of identification, such as text labels, must be combined with the use of color.
• Avoid using color to convey meaning.
• Readability. Documents shall be organized so they are readable without requiring an associated style sheet.
• Style sheets can enable users to define specific viewing preferences to accommodate their disability.
• It is critical that designers ensure that their web pages do not interfere with user-defined style sheets.
• Server-side image maps. Redundant text links shall be provided for each active region of a server-side image map.
• An image map is a picture that provides different links to other web pages, depending on where a user clicks on the image.
• When using a server-side image map to present the user with a selection of options, browsers cannot indicate to the user the URL that will be followed when a region of the map is activated.
• Redundant text links are necessary to provide access to the pages for anyone not able to see or accurately click on the map.
• Client-side image maps. Client-side image maps shall be provided instead of server-side image maps except where the regions cannot be defined with an available geometric shape.
• Client-side image maps allow an author to assign text to each image map hot spot.
• For each hot-spot link, create ALT text.
• Data tables. Row and column headers shall be identified for data tables. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.
• Use the scope attribute in the column and row heading tags (ltTHgt) to associate the header text with every cell in that column or row.
• HTML source code ltth scopecolgtCups of Coffeelt/thgt ltth scoperowgtJanelt/thgt
• Frames. Frames shall be titled with text that facilitates frame identification and navigation.
• Include text within the body of each frame that clearly identifies the frame.
• Include meaningful text in the ltframegt tags title attribute.
• HTML source code ltframe srcnav.html namenav titleNavigational Links Framegt
• Flicker rate. Pages shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hz and lower than 55 Hz.
• Flashing or flickering elements are usually added through technologies such as animated gifs, Java applets, or third-party plug-ins or applications.
• Avoid use of the ltblinkgt and ltmarqueegt tags.
• Text-only alternative. A text-only page, with equivalent information or functionality, shall be provided to make a web site comply with the provisions of these standards, when compliance cannot be accomplished in any other way. The content of the text-only page shall be updated whenever the primary page changes.
• Text-only pages must contain equivalent information or functionality as the primary pages.
• Scripts. When pages utilize scripting languages to display content, or to create interface elements, the information provided by the script shall be identified with functional text that can be read by assistive technology.
• Provide alternative standard links for links activated only by event handlers.
• Use ltnoscriptgt tags to identify the function of the script.
• Applets and plug-ins. When a web page requires that an applet, plug-in or other application be present on the client system to interpret page content, that page must provide a link to a plug-in or applet that complies with Section 508 (a) through (l).
• Where web pages provide content such as RealAudio or PDF files, they must also provide a link to a plug-in that will meet the software provisions.
• Look for ltOBJECTgt or ltAPPLETgt tags to signal the inclusion of plug-ins or applets.
• Electronic forms. When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.
• Use the ltLABELgt tag to mark specific elements as labels.
• Navigation links. A method shall be provided that permits users to skip repetitive navigation links.
• For those who use screen readers or other types of assistive technology, it can be a tedious and time-consuming chore to wait for the assistive technology to work through and announce each of the standard navigational links before getting to the intended location.
• Time delays. When a timed response is required, the user shall be alerted and given sufficient time to indicate more time is required.
• Someones disability can have a direct impact on the speed with which he or she can read, move around, or fill in a web form.
• Many forms, when they time out automatically, also delete whatever data has been entered, not allowing the user to complete the form.

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About the Developers

PowerShow.com is brought to you by  CrystalGraphics , the award-winning developer and market-leading publisher of rich-media enhancement products for presentations. Our product offerings include millions of PowerPoint templates, diagrams, animated 3D characters and more.

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ACIP Presentation Slides: June 26-28, 2024 Meeting

Note: These files are not yet 508

Slides will be added as they become available.

June 26, 2024

Welcome & introductions.

• Introduction Dr. K Talbot, Dr. M Wharton

Respiratory Syncytial Virus Vaccines – Adult

• Introduction [10 pages] Dr. C Kotton
• Abrysvo (Pfizer) safety and immunogenicity in non-pregnant adults aged 18-59 years [23 pages] Dr. I Munjal
• Arexvy (GSK) immunogenicity with a 24-month revaccination interval [18 pages] Dr. S Gerber
• mRNA-1345 (Moderna) Update on vaccine safety, efficacy and revaccination data [24 pages] Dr. R Das
• Postmarketing safety updates: Vaccine Safety Datalink [28 pages] Dr. J Donahue
• Evaluation of Guillain-Barre Syndrome (GBS) following RSV vaccination among adults 65 years and older [19 pages] Dr. P Lloyd
• Observational RSV vaccine effectiveness [43 pages] Dr. D Surie
• Economic analysis of adult RSV vaccination [40 pages] Dr. D Hutton
• Update to benefits and risks discussion [29 pages] Dr. D Hutton
• Comparison of economic analyses of adult RSV vaccination [20 pages] Dr. I Ortega-Sanchez
• Evidence to Recommendations [102 pages] Dr. M Melgar, L Roper, Dr. A Britton
• Clinical Considerations [13 pages] Dr. M Melgar

Combined Diphtheria and Tetanus Toxoids and Acellular Pertussis, Inactivated Poliovirus, Haemophilus influenzae Type B Conjugate, and Hepatitis B vaccine (Vaxelis®)

• Introduction [6 pages] Dr. J Loehr
• EtR and proposed recommendations: Use of Vaxelis among American Indian and Alaska Native Infants [53 pages] Dr. J Collins

Chikungunya Vaccine

• Introduction [7 pages] Dr. W Chen
• Update on chikungunya vaccines [3 pages] Dr. S Hills
• Epidemiology of chikungunya in U.S. territories and states [31 pages] Dr. S Hills
• Cost-effectiveness of use of live attenuated chikungunya vaccine among adults living in U.S. territories [32 pages] Dr. K Kilburn, Dr. E Staples
• Next steps for Work Group [4 pages] Dr. S Hills

Dengue Vaccines

• Dengvaxia discontinuation [4 pages] Dr. N Bergren
• Dengue vaccine updates [22 pages] Dr. J Wong

June 27, 2024

Covid-19 vaccine.

• Introduction [10 pages] Dr. M Daley
• COVID-19-associated hospitalizations [24 pages] Dr. F Havers
• COVID-19 vaccine effectiveness update [30 pages] Dr. R Link-Gelles
• Vaccine safety update for 2023-2024 COVID-19 vaccine [41 pages] Dr. J Duffy
• Economic analysis of COVID-19 vaccination [38 pages] Dr. L Prosser
• EtR for use of the 2024-2025 COVID-19 vaccine [131 pages] Dr. L Panagiotakopoulos
• COVID-19 vaccine implementation [28 pages] Dr. S Stokley

Influenza Vaccines

• Influenza A (H5N1) Update [16 pages] Dr. V Dugan
• WG Considerations and Proposed Recommendations [50 pages] Dr. L Grohskopf

Pneumococcal Vaccines

• Introduction [14 pages] Dr. J Loehr
• Economic analysis and public health impact of PCV21 use in adults [45 pages] Mr. C Stoecker
• Comparison of economic analysis on PCV21 use in adults [21 pages] Dr. A Leidner
• Summary of WG Interpretation of EtR and policy options on PCV21 use in adults and clinical guidance for implementation [55 pages] Dr. M Kobayashi

June 28, 2024

Meningococcal vaccines.

• Epidemiology Updates [51 pages] Ms. A Rubis
• GSK Pentavalent Vaccine Immunogenicity and Safety [23 pages] Dr. W Sohn
• WG Considerations Regarding MenABCWY Vaccine and Discussion of Potential Risk Groups for MenB Vaccination [32 pages] Dr. S Schillie

Respiratory Syncytial Virus Vaccines – Maternal/Pediatric

• Introduction [9 pages] Dr. S Long
• Implementation and uptake of nirsevimab and maternal RSV vaccine [18 pages] Dr. S Stokley
• Maternal RSV vaccine safety surveillance [28 pages] Dr. P Moro
• Summary of effectiveness of nirsevimab in infants [32 pages] Dr. A Payne
• Work Group considerations [20 pages] Dr. J Jones, Dr. K Fleming-Dutra

Human papillomavirus Vaccines

• Announcement of formation of an ACIP HPV vaccines work group [10 pages] Dr. O Brooks

Exit Notification / Disclaimer Policy

• The Centers for Disease Control and Prevention (CDC) cannot attest to the accuracy of a non-federal website.
• Linking to a non-federal website does not constitute an endorsement by CDC or any of its employees of the sponsors or the information and products presented on the website.
• You will be subject to the destination website's privacy policy when you follow the link.
• CDC is not responsible for Section 508 compliance (accessibility) on other federal or private website.

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Here’s how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock Locked padlock icon ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

• Module 5: Formatting Lists Properly

From: How to Author and Test Microsoft PowerPoint Presentations for Accessibility

Discover how to use lists to organize and structure content so that assistive technology can identify that information is contained in a group, and convey the relationship between each item within the list.

Related Presentation Video Series Modules

• Module 0: Introduction & Background
• Module 1: Creating the Presentation’s Layout Design and Establishing the Logical Reading Order
• Module 2: Ensuring the Contrast Ratio Between Text and Background is Sufficient
• Module 3: Ensuring Color and Other Visual Characteristics that Convey Information are Also Described in Text
• Module 4: Formatting Columns Correctly
• Module 6: Using Built-In Features to Create Data Tables
• Module 7: Adding Alternative Text to Images and Other Objects
• Module 8: Creating Links with Unique and Descriptive Names
• Module 9: Making Vital Background Information Accessible
• Module 10: Formatting Text for the Intended Language
• Module 11: Ensuring Descriptions of Embedded Audio, Video and Multimedia Files are Accurate
• Module 12: Excluding Flashing Objects
• Module 13: Saving in the .pptx Format with a Descriptive Filename

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Updated : July 2023

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