Motivational Letter Writing Guide + Examples for 2024

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You’re about to apply for the job opportunity of your dreams.

You’ve worked hard, and you can’t wait to take the next step in your career.

All that’s left for you to do is write a motivational letter.

But writing a motivational letter can be nerve-wracking.

Two hours and three coffees in, you’ve scrolled through your Facebook newsfeed (twice), watched one episode of the last season of Game of Thrones, sent angry tweets to its creators, and donated for the knee surgery of two dogs. 

You go back to your open Word doc, and all you’ve managed to write is, “This program seems like fun” or “I’ll totally be a great fit for your organization.”

Don’t worry! We’re here to help.

In this article, we’re going to cover:

  • How to Write a Motivational Letter, Step-by-Step
  • A Great Example of a Motivational Letter
  • Useful Motivational Letter Tips

What Is a Motivational Letter?

A motivational letter, sometimes also called a letter of motivation, is a formal letter that you might have to submit when applying for an educational program or a job. Its goal is to show the hiring manager or admissions officer why you’re the perfect candidate for the position.

Motivational letters are typically submitted alongside your CV or resume . Unlike a cover letter, which gives practical examples of how your skills and experience match the opening, a motivational letter focuses more on your personality, interests, and motivation to apply.

When Do You Need a Motivational Letter?

A motivational letter is usually required when an organization wants to gauge your enthusiasm, cultural fit, and motivations for a particular opportunity.

There are a few situations when you might need to submit a motivational letter, such as:

  • You’re applying for an educational program.
  • You’re applying to work at a non-profit organization or mission-driven company.
  • You’re applying for an internship in a competitive field.
  • You’re applying for a volunteer position at a charity or non-government organization.
  • You’re applying for a grant, fellowship, or some sort of scholarship .

No matter the situation, a motivational letter serves to express your distinct driving forces and convey your enthusiasm for that specific role, program, or opportunity. That’s why, done right, a motivational letter can convince the reader to go through your application in detail.

However, if the specific position doesn’t explicitly require a motivational letter or other written statement, you might be better off learning how to write a cover letter instead. Cover letters can be a great addition to your application and help you stand out from other candidates who are only relying on their resumes.

cover letter templates

How to Write a Motivational Letter

Now that you know what a motivational letter is, it’s time to write your own.

Just follow the steps we’ve outlined, and you’ll be done in no time:

#1. Address Your Letter Appropriately

Your motivational letter should include a header with all the necessary contact details.

For starters, this means you should include your contact information , such as your full name, email address, phone number, and any other details that might be necessary for your application.

Additionally, you should include your intended audience’s contact details. Depending on where and what you’re applying for, this might be either a hiring manager or an admissions officer.

To establish a connection with the reader, include a personalized greeting instead of the generic “To Whom It May Concern.” To do that, you have to find out who the hiring manager or admissions officer is.

Start by doing a bit of research. Review the job listing, the program’s official page, or the application instructions. If you can’t find their name there, check the organization’s website and look for a staff directory.

Once you have their name, address your motivational letter professionally . We recommend using an identifier followed by their last name. But if you’re not sure about their title or gender, you can just use their full name, too. For example:

  • Dear Mr. Smith,
  • Dear Dr. Singh,
  • Dear Cameron Smith,

Just avoid informal greetings like "Hey, John!" – your motivational letter is still meant to be a formal document.

#2. Stick to the Program Requirements

Writing a captivating motivational letter is all about showing the hiring manager or admissions officer how you meet the requirements for the position.

To help get the ball rolling as you start drafting your motivational letter, ask yourself: 

  • What kind of applicants are usually admitted to the program? 
  • How do you fulfill the requirements?

First, you need to know the exact program requirements and explain how your background and strengths align with the outlined criteria.

Comb through the details the organization has provided about the ideal skills, experiences, qualifications, or personal qualities they’re looking for in a candidate. Maybe they want someone proficient in data analysis , or they’re prioritizing candidates who are passionate about the industry.

Just remember –  you don’t have to highlight how you meet all the listed requirements if your application already includes a detailed academic CV . Just identify the top three to five requirements and give concrete examples of how you meet each.

Here’s an example:

Requirement: Minimum 2 years of volunteer experience

“I was a medical volunteer in Namibia for three years. It’s one of my most fulfilling adventures and transformative experiences so far since I am passionate about helping others. I believe it broadened my horizons and made me more resilient.”

#3. Align with Their Values

Your motivational letter should explain what drives you and show the reader how you share their organization’s values.

Take time to thoroughly research the organization , its culture, objectives, and driving forces. Find what resonates with your own beliefs and goals and mention it in your motivational letter.

But don’t just randomly sprinkle keywords into your letter. Instead, thoughtfully use your passion to build a narrative that shows how your values align with the institution’s mission. 

Be sure to give concrete examples. For instance, if the company values sustainability, you might want to share an anecdotal example, such as:

Values: Sustainability, Climate Action, Nature Conservation

I have a deep passion for nature conservation, and I have volunteered extensively with environmental organizations, especially in restoring local wetland habitats. I also practice eco-friendly habits in my professional life by advocating for reducing workplace waste and single-use plastics.

#4. Express Genuine Interest

Above all, your motivational letter should demonstrate that you really want to be there.

That said, there is a fine line between pleading and showing intelligent interest while also selling yourself. Generic statements can come across as insincere and unmotivated. Instead, write about what really attracted you to the opportunity.

Be as specific as possible and express your passion without necessarily begging them for a chance. For example:

  • I would love to live in Aberdeen because I’m fascinated by Highlander culture, and I’m excited to dive into the city’s rich cultural heritage and vibrant community dedicated to the arts, music, and preserving Scottish traditions.
  • It is my dream to be part of the Environmental Science Master's program because of its cutting-edge research in sustainable energy solutions and marine conservation efforts, which align with my passion for protecting our planet's ecosystems.

Specific examples and details show you've invested time learning about the organization, which helps your genuine passion shine through your motivational letter.

#5. Personalize It

While showcasing how you meet requirements is crucial, don't be afraid to let some of your personality and voice shine through.

Use descriptive adjectives to paint a fuller picture of who you are beyond just your credentials. Are you an endlessly curious, lifelong learner? A creative problem-solver? Passionate about how technological advancements can be used to increase sustainability?

Let your distinct character and values shine through to make your motivational letter more memorable and help differentiate you from other applicants. This can convey important soft skills and give the reader a glimpse of the person behind the qualifications.

Just make sure you’re still presenting a polished bit of personality and keeping it relevant to the opportunity. For example, if you’re applying for an MA in mathematics, don’t mention your passion for historical re-enactment.

Are you applying for an academic program? Learn how to write an academic personal statement here.

#6. Don’t Just Recap Your CV

Using your motivational letter to simply summarize your CV is a wasted opportunity. If the application requires a motivational letter, they’re looking to get to know you beyond the required stats and qualifications. 

The person reading your motivational letter is looking for the context around your motivations, passions, and aspirations. So, instead of just listing credentials, expand on the driving forces behind your experiences and decisions.

If you’re applying for a master's program, for example, mention your relevant undergraduate coursework, but also explain what sparked your interest in this specialization and why this path is personally meaningful. So, if you’re a History undergrad, elaborate on how volunteering at the archaeology museum made you pursue a graduate degree in Museum Studies and Curatorship.

Here’s a practical example of how that might look:

As a History undergraduate, my passion for preserving and sharing our cultural narratives was sparked by a semester-long museum internship. Working alongside curators as they brought ancient artifacts and stories to life through compelling exhibits opened my eyes to the vital role museums play in education and connecting communities to their roots.

This experience solidified my drive to pursue museum studies at the graduate level, where I can develop professional expertise in responsible collection stewardship, thoughtful exhibition development, and engaging public programming that keeps our shared histories vibrant and accessible for all.

Getting your documents ready for that application? Learn how to write a resume with our detailed guide.

#7. Convey Your Ambitions

Your motivational letter should express your ambitions and aspirations just as much as your relevant achievements . Admissions committees and employers who ask for motivational letters want to clearly understand both your goals and how this opportunity aligns with them.

Share your vision for how you plan to apply the knowledge, essential skills, or experience you'll gain. If it's a job, explain how it will prepare you for further career growth and impact in that field. For an academic program, discuss how you aim to contribute to cutting-edge research or become a leader and mentor.

Don't be afraid to think big - motivated candidates often have big goals of driving innovation, making a difference, or pushing boundaries in their discipline. Just make sure your aspirations are realistic and show that you have a plan and are truly invested in this path for the long term.

Here’s an example of how you can convey your ambitions in your motivational letter:

My long-term goal is to become a leader in sustainable urban design and planning that seamlessly integrates green infrastructure into the built environment. This master's program will equip me with the interdisciplinary skills to develop eco-friendly architectural solutions and climate-resilient city policies that prioritize environmental conservation alongside economic growth and social equity.

#8. Don’t Lie

One of the biggest mistakes you could make while writing your motivational letter is lying.

If you write anything remotely false, the reader will likely sense it. When you lie, you’re likely to unconsciously exaggerate your feelings and ideas. If you tell a fake story or inflate your excitement or achievements, you won’t get anywhere.

Your dishonesty is likely to be exposed and severely damage your credibility, leading to an immediate rejection.

Honesty and integrity are essential to writing an effective motivational letter. The goal of this document is to truly reflect who you are, why you’re the best match for this opportunity, and what you hope to achieve.

Don’t worry if you think your life so far just isn’t impressive enough to write a captivating story. No matter where you’re coming from, you can show the reader your unique perspective, personal growth, and unwavering determination to pursue your passions.

#9. Use a Motivational Letter Template

If you want your motivational letter to make a striking first impression, presentation matters.

A basic black-and-white document from a text editor will hardly stand out. Instead, try one of our professionally designed motivational letter templates for an attention-grabbing solution!

Novoresume offers modern, eye-catching templates that can give your motivational letter a polished look. You can even use the resume builder to match your motivational letter to one of our sleek resume templates for a coherent application.

Save precious time on formatting and create a visually flawless application in no time!

motivation letter resume matching

How to Structure a Motivational Letter

You’ve got the gist of how to write a motivational letter down, but it’s just as important to know how to structure it.

If your motivational letter is a messy, haphazard series of unrelated paragraphs, it simply won’t make the cut. You need your motivational letter to tell a coherent story, and this is where the structure comes in.

The whole process will probably require a few drafts until you get to the perfect, polished motivational letter. You might have to move around paragraphs or sentences until you have the ideal story that compliments your application, so don’t worry if you don’t get it right the first time.

Let’s look at what each motivational letter looks like and includes:

How to Structure a Motivational Letter

#1. Contact Details

Start by adding all the relevant contact information at the top of your motivational letter.

Here’s what to include:

  • Full Name. Place your first and last name at the top of the page.
  • Professional Title. Match your professional title to the specific position you're aiming for. E.g.: if you’re applying for a Ph.D., write “Ph.D. candidate”.
  • Email Address. Include a professional and straightforward email address. We recommend sticking to something that combines your first and last name.
  • Phone Number. Include your phone number and add the dialing code in front if you’re applying overseas.
  • Location. Adding your city and state/country is more than enough.
  • Relevant Links. Optionally, you can include links to any relevant websites or social media profiles, such as a portfolio, a blog, a LinkedIn profile , etc.

Then, add the contact information of the admissions officer or hiring manager reading your motivational letter, such as:

  • Organization’s Name. Start with the name of the organization to which you're sending your application.
  • Recipient’s Name. If possible, find the name of the exact person who's going to be viewing your application, such as the hiring manager or the admissions officer for the department you're interested in. Check the organization’s website to get a head start.
  • Recipient’s Title. Always address the reader professionally. For example, if they’re a professor or doctor in their field, use the appropriate identifier.
  • Location. Provide the exact address of the organization you’re applying to. Include the city, state, country, and street number, and even specify the building if necessary.

#2. Introduction

Begin your motivational letter with a strong introduction.

The first few sentences need to be attention-grabbing – do this through a short, engaging pitch about yourself and why you are applying.

Here’s what you can include:

  • A summary of who you are and what you do.
  • Details about what you’re applying for and where.
  • A prelude to the bulk of your motivational letter.

Remember - this part only needs to include the general reasons behind your application, since you’ll have the opportunity to make a deep dive later on in the body of your motivational letter.

Let’s look at an example of what your introduction could look like:

Dear Dr. Octavio,

My name is Jane Doe, and I would like to express my interest in applying for the Ph.D. Robotics program at Columbia University. I’ve always dreamed of becoming a robotics engineer and contributing to advancement in the field, and I believe that a Ph.D. in Robotics from this university would set me miles ahead of reaching my goal.

The body of your motivational letter is where you get to really sell yourself.

It’s also where the bulk of your text is going to be, so it determines your motivational letter as a whole.

There are two things you should keep in mind when writing this section of your motivational letter: the paragraph structure and the paragraph contents.

Generally, there are two main paragraph-based structures for your motivational letter.

First is the classic, three-main-paragraph structure, where each paragraph accounts for your introduction, body, and conclusion. If you’re using a storytelling approach for your motivational letter, we recommend sticking to this one.

However, if you want to be more factual and to the point, we recommend trying the seven-paragraph structure. It divides the main body of your motivational letter into smaller paragraphs according to your main points, where each discusses a specific achievement, experience, or aspiration.

Use the body of your motivational letter to mention the stories behind your achievements, essential skills , and passion for whatever you’re applying for.

This is the right place to be as detailed and factual as possible. Give concrete examples of what motivated you to apply for this position, and show how that directly relates to what the organization is looking for in a candidate.

Here are some sentences you can paraphrase and use to help you write the body of your motivational letter:

  • My passion for [field] started when [experience] . 
  • I want to [join this organization] because [ motivation] . 
  • I have been part of [relevant organization or field] for [amount of time] . It’s the best thing for me because [reason] .
  • I remember once when I [experience] , which made me realize that I [gained interest in the specific field] .
  • [Organization or program] resonates with me because [specific reason] .
  • What distinguishes me from my peers is [something you’re proud of] .

Let’s look at a brief example of how this is put into practice.

I developed my passion for digital marketing during my internship at XYZ Inc. Working for a small startup allowed me to gain surface-level experience in most digital marketing channels. Now, I would like to deep-dive and gain advanced know-how by attending the Buffalo College Marketing program.

#4. Conclusion

After finishing the body of your motivational letter, it’s time to wrap it up and send it in.

Use this section to briefly summarize your main points and remind the reader why you’d be a great fit for the organization or program you’re interested in.

Then, mention your overarching career goal and how that aligns with their organization’s mission.

Finally, thank the reader for their time and sign off on your motivational letter. Here’s an example:

Therefore, I believe that my strong academic foundation in environmental studies and hands-on fieldwork experience are qualifications that position me to make outstanding contributions to your master's program. I believe that the knowledge I gain in the Sustainability and International Relations program will play a pivotal role in my mission of shaping innovative policies and scientific solutions to combat climate change and protect our planet's biodiversity for future generations.

Thank you for considering my application. I look forward to the opportunity to join UCLA in the fall semester.

George Maxton

How to Format a Motivational Letter

Always review your motivation letter carefully and stick to any stated requirements or guidelines for your application.

Organizations will sometimes include formatting specifications, like word count or page limits, or even questions they want you to answer in your motivational letter.

If you’re writing a motivational letter for an academic program, you can usually find this information on the admissions requirements webpage or within the provided application materials. 

For job applications, these details are usually listed on the job ad or in the company's job application portal.

Always follow these rules exactly as stated. Going off script could get your application immediately rejected since it shows you’re either not attentive or you’re not taking the opportunity seriously.

If, on the other hand, there aren’t any guidelines for your motivational letter, we recommend you follow these tips:

  • Keep your motivational letter one page long.
  • Use a clear structure with concise paragraphs to make your letter easy to skim.
  • Choose a professional font like Lora or Roboto and make sure it’s sized 11-12 pt.
  • Set your page margins to one inch on all sides so your page doesn’t look too cluttered or too empty.
  • Include the date you wrote your motivational letter for an extra professional touch.
  • Use powerful words and action verbs (“designed” and “conceptualized”) instead of cliched phrases (“helped with” and “managed”).
  • Smoothly connect your thoughts through transition words.
  • Proofread carefully for any spelling or grammatical errors.
  • Include a professional closing line like "Sincerely" at the end of your text.
  • Print your motivational letter out and sign it, or send it as a PDF to preserve your formatting.

How to Format a Motivational Letter

Motivational Letter Example

Let’s look at an example of a great motivational letter for a Ph.D. program at Harvard University and go through just what this candidate does right:

motivation letter example

The candidate’s letter to Harvard University’s Department of Political Science starts by addressing the person in charge of admissions for the Ph.D. program they’re interested in.

The general requirements for the Political Science program are:

  • Being research inclined
  • Having a demonstrated passion for politics
  • Showing above-average performance during undergraduate studies 

The values of the university they’re applying to are integrity, education, respect, and accountability.

The candidate’s motivational letter is neatly divided into a total of five paragraphs, of which three make up the body of the text.

Here’s how they highlight their motivation:

  • They know the history of the university and share the same values.
  • They’re genuinely excited and passionate about the program and the school.
  • They show what their qualifications are and how they’ll be a great fit for the program.
  • They explain what they hope to achieve if they get the opportunity to study at Harvard.

Essentially, the candidate has listed all their qualifications through a personal story. After reading this letter, the admissions officer will feel like they know the candidate adequately, especially since they have communicated who they are by highlighting how they match everything the Ph.D. program is looking for in an applicant.

Need more inspiration? Check out our 60+ cover letter examples for different professions.

Key Takeaways

You’ve made it to the end of our guide!

Now, you know everything there is to know about motivational letters. We’re confident you’re a shoo-in for that position you have your sights set on!

But before we go, let’s quickly sum up what we’ve covered so far:

  • A motivational letter is a formal document that’s usually required when applying for university admissions, a non-profit organization, or a volunteer position.
  • Motivational letters are different from cover letters since they focus more on your interests, passions, and ambitions than on your skills and achievements.
  • Generally, there are two ways to structure your motivational letter, depending on whether you want to tell a story or factually go through all the points that make you an ideal candidate.
  • The introduction of your motivational letter should be brief and immediately grab the reader’s attention. Use it to tell them who you are and why you’re interested in applying for the specific opportunity.
  • Always do your research on the specific program or organization. This can help you show genuine interest and convey your aspirations for the future in this field.
  • Make your motivational letter stand out by using one of Novorésumé’s templates and giving the admissions officer or hiring manager a gorgeous first impression.

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Chelsea Jay

Have you ever heard of a motivation letter? It’s a powerful tool to help you snag that dream job and it’s becoming increasingly popular. 

Let’s dive into what exactly a motivation letter is, when it’s best to use one, and how to write it. And don’t worry, we’ve got some inspiring examples to share with you too!

Use our online editor to craft the perfect letter

Impress employers with our professional templates and stand out.

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What Is a Motivation Letter?

So, what is a motivation letter , you ask? Well, it’s a short letter that explains why you’re the perfect fit for a job. We’re talking just one page here. It’s your chance to highlight your achievements and showcase your interests.

Typically, you’ll attach a motivation letter to your resume when you apply for a job. But that’s not all. You can use it in other situations, like applying to a college or university, an educational program, an internship, or even a volunteer role.

Now, you might be thinking, “Isn’t that what a cover letter is for?” Great question! There are indeed similarities and differences between these two documents. We’ll break it down for you in just a bit.

strong motivation letter for job

Craft your letter in 3 simple steps

strong motivation letter for job

  • Select one of our unique cover letter templates
  • Write a text tailored to your professional profile
  • Download your letter in PDF or TXT format and easily share it online

Motivation Letter vs. Cover Letter

Now, let’s talk about cover letters and motivation letters. They might seem pretty similar at first glance—both are 1 page or less and go along with your resume and application. Their goal? To impress the hiring manager and make them seriously consider your application.

But here’s the scoop: there’s one key difference between these two types of letters.

Cover letters dive into the nitty-gritty, with specific examples of how your education, skills, job experience, and achievements perfectly align with the job requirements. They concentrate on highlighting your work experience.

On the flip side, motivation letters take a broader approach . Instead of focusing on specifics, they showcase your interests, personality traits, and the reasons behind your application. They’re great when you don’t have much relevant experience to share. We’ll dig into this more in the next section.

See? Cover letters and motivation letters each have their own superpower. Let’s discover how to make the most of motivation letters for your dream job!

The best cover letter templates

strong motivation letter for job

When to Use a Motivation Letter

As mentioned above, if you lack experience directly related to the position you want, a motivation letter can be a real game-changer. It’s perfect for those entry-level roles you’re aiming for.

1. Motivation Letter for University

Now, let’s dive into some specific situations. When it comes to applying to university, your application alone might not fully capture your passion and excitement. That’s where a motivation letter jumps in to save the day.

Use it as a platform to highlight your special connections with the university, why you’ve always dreamed of attending that specific school , or why you’d be an amazing fit for their programs. Show them the real you!

2. Motivation Letter for Job

And when it’s time to land your very first entry-level job , you might not have the work experience to boast about on your resume just yet. But don’t worry! Your enthusiasm and unique qualities can shine through in your motivation letter. It’s all about what makes you stand out from the crowd.

3. Other Times to Use Motivation Letters

Here’s something super cool: motivation letters aren’t limited to just education or employment. They can work their magic for other opportunities too. Just imagine the impact a motivational letter could have on your application for a volunteer position or an internship. It could be a total game-changer.

strong motivation letter for job

How to Format a Motivation Letter

The structure of a motivation letter is very important because it helps you present your ideas and showcase your desire to make a real impact in a new company. 

In this section, we’ll dive into the key parts of a motivation letter: the introduction, body, and conclusion. But that’s not all! We’re also here to guide you on what to include in each section, so you can create a compelling, well-formed letter.

Introduction and Recipient Information

Starting your motivation letter with a professional salutation is the way to go. It shows that you mean business. Make sure to address the recipient by their name and title if you have that information. It adds a personal touch and shows that you’ve done your homework.

But if you don’t have the recipient’s name, don’t stress. You can use a general salutation like “Dear Sir/Madam” or “To Whom It May Concern.” It’s totally okay and still professional.

Next comes the introduction. It’s all about giving a brief introduction of yourself and stating the purpose of the letter. Are you applying for a job, internship, or scholarship? Let them know! Keep it concise and to the point.

Write a letter to tell why you want the job and what makes you good for it. Split the body into 2 or 3 paragraphs so it’s easy to read.

  • Why you want the job : In the first part, tell why you want the job. Say what you like about the company and how the job fits your plans.
  • What you can do : In the next part, talk about what you can do. Share things you’ve done before that show you’re right for the job. Use real examples to show your skills.

Finish your motivation letter layout by going over what you said and showing how excited you are about the job .

Let them know you’re ready to talk more and give them a way to contact you. Close your letter with words like “Sincerely” and then put your name.

A well-structured letter, with attention to detail, effectively presents your eagerness and qualifications for the position.

strong motivation letter for job

How to Write a Motivation Letter

If you find resume and cover letter writing, a challenge, you might feel that motivation letters are intimidating as well. The good news is, they don’t have to be!

Create a Motivation Letter Template

Now you know how a motivation letter should look. Let’s get into the details. 

To know exactly how to write a motivation letter for a job application it’s really important to include all the necessary details. It should be like a regular business letter . Keep it professional and follow the usual format. 

Use the steps below to show why you’re the best for the job.

  • Use a template : A motivation letter template can help you write better and not miss anything. 
  • Your address : Put your address at the top or just above the date. Only add your street, city, state, and zip. No need for your name here. 
  • Date : Write the full date, like “April 6, 2023.” 
  • Who you’re writing to : Write the person’s title, name, and address. Make sure it’s all correct. 
  • Greeting : Start with “Dear” and the person’s name or title, like “Dear Mr. Smith.” Use a colon after. 
  • What to say : Split your letter into short parts. Start by stating the position or program you are interested in, then explain your motivations. Highlight your qualifications, skills, and relevant experiences that make you an ideal candidate. Be specific and provide examples or anecdotes that support your claims.
  • End your letter : Finish with words like “Sincerely” or “Thank you.” This shows you’re thankful for their time. 
  • Sign it : If it’s a paper letter, leave space to sign your name. If it’s an email, you don’t need this space.

Always type your full name on the letter, whether it’s on paper or email. This shows it’s really from you and you agree with what’s written. 

If you send other documents with your letter, like a resume, say so in the letter. Write something like “Enclosures: Resume, Application.” 

In emails, just say you’ve added attachments below your name or in the letter.

Motivation Letter Writing Tips

You can use the following tips as a checklist to make sure your letter is the best it can be.

  • Use the hiring manager’s name : If you don’t know it, look on the company’s website or call them. If you’re not sure about their gender, just use their job title or full name without “Mr.” or “Dr.” 
  • Don’t just repeat your resume in the letter : Instead, add the things that didn’t fit in your resume. 
  • Use action verbs : to make your letter lively. 
  • Include resume keywords . The company might pass both your resume and letter through an applicant tracking system (ATS).
  • Don’t sound too eager or make things up : They’ll find out if you’re not honest. 
  • At the end, include why you’re right for the job and what you hope to learn. Last, ask them to contact you or say you hope to talk soon. 
  • Check your letter for mistakes : Use tools like Grammarly to help.

Enhance your content with our pre-defined cover letters

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Motivation Letter Sample

Motivation letters are used for many reasons, so they can vary significantly. You can change the example in this section to fit your needs. 

The motivation letter example below is about an entry-level job for Raul. He hasn’t held a paying job before, but he highlights experiences that might not be on his resume.

123 Address Street

Anywhere, USA 33333

September 10, 2022

ABC Company

456 Workplace Lane

Dear Mr. Smith:

As a first-generation university student, I am looking for a position that will enable me to pay my tuition while making allowances for my class schedule. When I saw your job listing for a weekend Customer Service Representative on the campus information board, I felt that we would be a perfect fit for each other’s needs.

While my on-the-job experience is limited, I have a great deal of experience in dealing with customers. Throughout my teenage years, I have helped out in the family business, a small convenience and souvenir store at the heart of a tourist district.

My duties there were often public-facing, arranging items for sale and assisting customers in finding what they needed. I always did my best to help customers leave with smiles on their faces, even going above and beyond what might be expected. This resulted in many 5-star reviews for the business on Tripadvisor and Google.

Thank you for your consideration. I’d be happy to speak with you in person or via phone to discuss the position and my qualifications further.

With gratitude:

Raul Ascencio

The following motivation letter example concerns an  academic program.  Sue is a high school senior seeking a summer internship after graduation. Her letter is imbued with a passion for the field as well as its relationship to her career goals.

March 1, 2023

Cindy Diver

Caribbean Coral Restoration Project

789 Coastal Road

Nassau, Bahamas

Dear Dr. Diver,

For as long as I can remember, I’ve wanted to do something to help reverse the damage humans have caused to our planet. For that reason, I was thrilled to receive an invitation to apply to the Caribbean Coral Restoration Project summer program.

Though I come from a landlocked state, I received my open water scuba certification from SDI last August. Training took place in a flooded quarry in Pembroke, Kentucky. I look forward to taking my first “real” oceanic open water dive in the warm waters near your research station.

During my high school education, I have pursued as many ecological opportunities as possible. I participated in the 4-H Club’s Wildlife Judging Team for four years, twice winning regional competitions. I also keep an action camera as a constant companion, participating in citizen science projects such as iNaturalist and Cornell University’s annual bird count.

I have been accepted into State University’s biology program, beginning next fall. After obtaining a bachelor’s degree in biology, I plan to pursue my master’s in marine biology. I hope to start that part of my journey with real field experience under my belt. Please feel free to contact me if you require any further information. My application and resume are enclosed.

Key Takeaways

With the correct format and style, you can create a motivation letter that can win over any recruiter. To do so remember the key points that were addressed in this guide.

  • Motivation letters can effectively be used in place of cover letters when you have little experience or are applying to a university, internship, or volunteer program.
  • Use professional business letter formats.
  • Address your motivations and qualifications clearly in the body of your letter.
  • Express your personality, passions, and motivations.

Ensuring your letter is written in this style will boost your chances whether you’re an entry-level employee or an experienced worker.

Discover the additional features of our online editor

  • Editor available in 13 languages
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25 Best Motivation Letter Example Templates

The key to convincing potential employers that you are a good candidate is to write a motivational letter.  Motivational letters are one of the keys to impressing potential employers. This is different from a cover letter and can be more effective to showcase your years of experience by quantifying your previous accomplishments.

Below we have 25 motivation letter example templates for you to put together a single-page letter unique to you and help you land that dream job.

Sample Letter Template for Inserting Your Body Paragraphs (Body Paragraphs Below)

Using the free template below, the first paragraph should introduce why you are writing to this employer, who you are, and include a summary of your academic institutions and work experience. In the second paragraph, talk about your professional experience, relevant skills, and highlight your value to the company by aligning your skills and experiences with the job posting. The third paragraph should ask for the job interview and include your contact information so that the hiring manager can reach you.

Tailor the following motivation letter to your needs:

[Your Name] [Street Address] [City, State Zip Code] [Telephone Number] [Email Address]

[Hiring Manager Name] [Title] [Company Name] [Street Address] [City, State Zip Code]

Dear [Hiring Manager]:

My name is [Name], and I am writing to express my interest in applying for the [position] at [Company Name]. I have been working toward the goal of having a career in the [industry] industry with [Company Name] and helping it attain its goals of [researched company goals]. My [credential] from [University Name] gives me an edge that can benefit [Company Name].

[Insert your body paragraph(s) here.]

My resume is attached. If you have any questions or if you would like to schedule an interview, please call me at [phone]. I look forward to meeting you to talk further about employment opportunities at [Company Name].

Sincerely, Signature (if a hardcopy letter) [Your Printed Name] [LinkedIn Page, if you have one] [Facebook Page, if it will help you get the job]

25 Best Motivation Letter Example Template Body Paragraphs

Here are 25 sample body paragraphs to plug into the template to create your own letter for that potential job at your dream company.

1. What drew me to [Company Name] was your company vision, [company vision/slogan]. I have demonstrated these values through my work at [Company Name] by always being [quality] and taking the time to [quality]. [Quality] and [quality] are also very important to me, both professionally and personally.

I have [relevant experience] that has catapulted me into learning other aspects of [industry], such as [aspect] and [aspect]. With this well-rounded perspective of [industry], I believe I am the perfect candidate for this position. I have the necessary skills and experience to get you results while keeping your core values at the forefront of everything I do.

2. As you will see by my job application, I have vast experience in [industry], and I’ve always prioritized [quality] and [quality] to ensure a great first impression for every customer. While at [previous Company Name], I developed skills in customer service, sales, and shipping and receiving.

My contributions to the changes in our packaging department saved the company [$number], and our staff appreciated the new [packaging feature]. I believe my strong educational background and extensive experience in the field will be an asset to [Company Name]. I have always been passionate about [industry], and I know that my love of the industry will make my transition into your team very smooth.

3. In your job description for the [position], you listed [quality] as being a priority at [Company Name]. I have [years] of experience managing the [department] where [quality] was made a priority due to changes I implemented in my first year. I have worked in [industry] for [years], and I was impressed by your company news about [quality] being improved across all of your locations. With my extensive experience and a solid background in executing [previously mentioned priority goal], I feel my skills would be a welcome addition to the [department] at [Company Name].

4. Having previously held a [position] and experience in a [field], I understand how challenging it can be to maintain relevance with the rising value of currency and inflation in the [field] market without breaking the budget. I know that [Company Name]’s current focus is to improve [quality], and I’m happy to report that at [current Company Name], I was part of a team that did just that.

In one short [timeline], I led our team to increase [goal] by [number]%, and decrease [goal] by [number]%. The results gave [Company Name] the opportunity to expand [division] by [number]%. Leading my team through this transition allowed me to support all my team members to achieve incredible results. I’m certain I could be a huge benefit to your business.

5. As a master’s degree holder in [industry] with [years] of proven experience in managing both [department] and [department] effectively and efficiently, I am well-prepared for your position. Professionally, I am very organized, calm, and patient with excellent [industry] skills. When [Company Name] experienced hardship with [project], my team and I were able to provide comprehensive solutions that [Company Name] could implement quickly to avoid any loss whatsoever.

In addition to providing quality service to [clients], I have the leadership skills needed to motivate other employees to perform above the industry standard. My team members have always described me as approachable, and results-driven, and I’m proud to say I was awarded [award] for my role at [Company Name]. I would love to bring my incredible expertise to your organization, to plan what we can achieve together.

6. As an [position] at [Company Name], I am responsible for evaluating the [specific measure] of up to [number] [clients]. I am also responsible for developing a rotational system to manage the care of [clients] and coordinate the workforce. I have been recognized as an ambitious, reliable, and dedicated individual who works independently.

Furthermore, I realized and implemented [field] duties I learned in school when I worked in a [position] at [previous employer] for [years]. The [employer]’s management commended my handling of difficult situations with [clients] while I worked there. All of this, along with my relevant education, makes me an ideal candidate for this role.

7. The job position for [position] that you have advertised matches well with the skills that I have acquired during my time at [Company Name]. My areas of expertise and passions are [industry] analysis, project management, and research. In addition to being my passions, these skills are the foundation for any project management professional.

As a financial manager who excels in data analysis, I understand where the company should be focusing its efforts. My experience and deep skillset will launch your company forward into the next decade.

8. I see from your posting that you’re looking for a [position] with experience in [field] maintenance, which happens to be one of my primary strengths. As a [position] at [Company Name], I steered full upgrades to our [task] over [timeline], resulting in an average increase of [number]% in [measurable goal], as well as a decrease of [number]% in [measurable goal]. As a result, productivity and employee satisfaction improved dramatically across the board. Employees found themselves eager to use the new system, and productivity increased by [number]%.

Additionally, I have developed my knowledge of hardware and software issues on [software] as well as [software] at [Company Name]. In addition to my experience level with advanced technical abilities, my proven ability to troubleshoot and resolve problems, and my excellent interpersonal skills, I am confident that I could be a valuable team member at [Company Name].

9. My role as a [position] at [Company Name] is to ensure fluid communication between [department] and [department], including all parties involved. I have doubled the [quantifier] at all [company-organized functions] by implementing new [industry] tactics over the past year. My degree in [subject] also places me in an ideal position to bring forward leadership skills to motivate and encourage all employees.

I have a track record of reliable reporting and a self-reflection tool I use with myself and my employees to drive results to the highest level possible. Employees become motivated to work together as they know I am receptive to all feedback. My passion for hard work and solid results make me the best candidate for your job opening at [Company Name].

10. At [Company Name], I managed a team of [number] people, and my main priority was always based on their safety and security. In contrast to other [positions], I make sure everyone knows their responsibilities when they are due and when they need to make changes, all the while keeping safety in mind. This is done using the system that I have used for [years] throughout that works for me. We conduct a safety meeting every day before anyone lifts a tool, and every [area] is viewable at any time. Every project is then executed on time and on budget, and we can clearly see when we have succeeded and where we need to improve. I think your company would find that I am a good fit for this position.

11. I’ve spent [years] managing [departmental budgets] for a [number]-person company, so I could plan a [frequency] project budget or draft an inter-office budget in my sleep. My career goals include consulting with executives to determine their financial strategies based on their experience.

My skills speak for themselves, but it’s that personal touch that each executive will find invaluable as they watch their investments compound. I take the time to research every client I work for and get to the root of their motivation for maximum results. My experience as a result-oriented professional makes me the right candidate for this position.

12. It was exciting to see that there was an opening in [department] with [Company Name] as your involvement with [other Company Name] has been meaningful to me for a long time. As a result, this job is my best fit since it brings together my experience with [department] and [other Company Name]. This would be a great way for me to integrate myself into your team and help your company launch through your next steps to reach your ambitious goal of [goal].

With my team building and management experience, together with my ability to troubleshoot this process, I believe I would prove invaluable to [Company Name]. At [previous role], I ensured a successful launch of merging both parties, which had a profound effect on both sides. You can count on me to deliver the same caliber of results to your organization.

13. As a longtime admirer of [Company Name]’s success, it was a pleasure to see your job opening. In light of my experience decreasing [goal] by [number]% for [Company Name] while reducing [goal] by nearly [number]% and boosting [goal], I believe I can be of assistance in [Company Name]’s current market challenges. As your company is about to embark on this new chapter, and since I’ve just led a team through a similar project, I think setting up an interview would be beneficial.

14. Ideally, this position will enable me to use my experience gained while holding [position] with [Company Name]. As such, I performed the [duty] at the [location] in all areas of the [department] and the [department]. The experience I gained working in [industry] further prepared me to progress in [industry].

I have a great deal of transferable experience, specifically in [area] and [area]. My objective is to gain a broad understanding of [area], [area], and [area]. Given the opportunity to interview with you, I believe I will make a great first impression on you and your management team.

15. As a [role] at [Company Name], I am in charge of analyzing the [specific measurement] of up to [number] [clients] as well as developing a systematic method for coordinating the care of [clients]. Known for my tenacity, reliability, and dedication, I can work independently. Those clients had a better chance at satisfaction with me leading the team in [department].

When I held a [position] at [previous employer] for [years], I used what I learned in school to fulfill [field] duties. While I worked there, [employer’s management] recognized my ability to resolve difficult scenarios with [clients]. My relevant education, along with my professional experience, makes me an ideal candidate for the role.

16. I have [years] of experience in this part of the business and I understand the communication skills required to perform this job effectively. I am confident that my exposure and knowledge will be an asset to your company. My experience has taught me that teamwork is of the utmost importance. I believe that strong relationships with all the departments in the organization take the company toward success.

I have taught myself to reach out and build relationships with all facets of the organization. I am passionate about my work, and I am confident you will find me a perfect fit for your business.

17. My experience includes leading multi-disciplinary teams and providing actionable solutions through [field] reports, overall campaign effectiveness, analysis, and insights. At [Company Name], I have been successful at increasing [goal] from [number] to number] in [timeframe]. My competitive nature allows me to handle complex situations both strategically and tactically.

With my knowledge of [industry], I managed to achieve [goal for Company Name]. You provide applicants with a vast array of career and growth opportunities, and I would like to join your company because you offer excellent career and growth opportunities. I believe that I am your best chance at hiring someone who will work hard to acquire those opportunities aggressively and with great enthusiasm.

18. I am a brilliant professional [position] who has been consistently praised as a trustworthy leader by my colleagues. Throughout several my career, I have developed proven [skill], [skill], and [skill], which I hope to leverage within the [department] of your company. The first thing I think about before tackling any project is “How can I improve this process to make it safer, and more efficient?” I am always looking for better ways to accomplish company goals. With my vast education and wide-ranging experience, I believe I am the ultimate contender for this position.

19. When it comes to handling and manipulating [product], I am known for my attention to detail and precision. Also, I am proficient in communicating between various groups, including designers, producers, quality assurance personnel, and warehouse personnel.

Your healthcare work appeals to me most about your company. As an employee of [Company Name], I learned the requirements of working in a federally-regulated environment and maintaining the strictest adherence to environmental protection and health regulations. Furthermore, I am committed to setting the latest industry trends and best practices to ensure that my team and I are bringing the latest standards to the warehouse floor. The best thing about having me on your team is that you won’t have to worry about a thing.

20. I worked for a leading [Company Name] for ten years after obtaining a degree from [University]. Several [industry] developments were delivered, and business was good. Along with many other industry professionals, I was laid off during the recession. My new career began with [Company Name] as a leading consultant, achieving a [number]% [goal] for its [project]. Based on this success, my CEO offered me a promotion to my current position [position] for the newly launched [project] of [Company Name].

This high-profile position entails overseeing a team of [number of] [industry] consultants, [industry] engineers, and support staff. Because of my industry knowledge and contacts, I have been able to reduce [field] costs by [number]% every year. In addition to the growth and occupancy goals, I overshot my vacancy turnover goals and resident satisfaction rates as well. Since these results can be reproduced for [Company Name], I believe I would be a good leader to bring a successful future to your department.

21. I’ve had several responsibilities and accomplishments in my previous position at [Company Name], making me an ideal candidate for [position] at [Company Name]. Using a similar format to [Company Name], I wrote plans for [project] at [Company Name], and a number of locations have now adopted it. Furthermore, my [percent] success at [project] and [project] in [industry] are among the best in the state, and I am sure I can produce similar results at [Company Name].

My dream would be to acquire the position at [Company Name]. Your company’s values have always impressed me. I was initially encouraged to become a [position] by several members of [Company Name]. Although I love [task] dearly, there is no other business that would make me as happy to work for as [Company Name]. Should I inherit this position, I am confident that I would be a valuable asset to the team.

22. In my professional career [position], I have consistently been praised by my colleagues as a superior leader. My career has enabled me to develop [skills], [skills], and [skills] that I hope to leverage within your company’s [department]. My successes with [project] over the last [number] years were directly responsible for an increase of [number]% in sales for [Company Name]. In addition, I take the health and safety of my staff very seriously. Before every project, I plan ways to make it efficient, safer, and more cost-effective. Aiming for greater success for the company is my constant goal. Given my extensive education and a variety of experiences, I am the most qualified candidate for this particular role.

23. I am well-suited for this position as a result of my master’s degree and my graduate studies. To complete it, a great deal of independent research was required, necessitating initiative, motivation, and an extensive set of skills. The knowledge of the [industry] was essential for one course, [insert course]. I found this subject to be very stimulating. It prepared me well to begin my career with [Company Name].

My [industry] skills are proficient and precise, and I have a keen eye for detail, so I would be very grateful if I were able to prove myself in this position. My enthusiasm and determination will help me guarantee success in this role immediately.

24. It is my pleasure to have extensive knowledge and experience with multiple applications and processes, including but not limited to [software], [software], [software], [software], and [software]. Throughout my career as an analyst, I acquired skills such as [skill] and [skill], and I approach analytics with a passionate and curious outlook. On my website, you can read several client reviews that demonstrate my ability to spot anomalies and provide solutions to remediate them.

As a self-employed [position], I was not only responsible for delivering on promises to clients but also solely responsible for managing multiple accounts and communicating with any clients. I am confident that these communication skills will help me in this role, which requires good time management and prioritizing skills, along with the ability to communicate findings clearly and concisely.

Despite enjoying the flexibility that comes with working for myself, I am ready to move into a full-time position with a company like [Company Name]. As a team member, I am eager to have the opportunity to collaborate with both my colleagues and clients. Both technical and non-technical team members can benefit from my strong research abilities and presentation skills. As an individual, I am well organized, am open to constructive criticism, and am driven to surpass everyone’s expectations. In my work, I strive for clarity and excellence, which are principles aligned with the company’s core values, which makes me a confident candidate for success on [Company Name]’s team.

25. [Publication] published an article about the opening of your company’s branch in my area, and I read it with great enthusiasm. Congratulations on your new business venture, as well as your pre-launch sale of $[amount]. When I discovered that [Company Name] was hiring, I knew I had to apply.

I have long desired to find a company where I feel like I can make an impact even while working in a [position] in [industry]. My training and knowledge make this the perfect opportunity for me to be a part of your team. Having been vital in the successful launch of [product] at [Company Name], I feel my passion for this [industry] and experience with [field] places me at the top for suitable applicants.

In addition to your letter, you will want to include your resume. Remember: hiring managers read many resumes. If you’re applying for the job of your dreams, as a starting point, consider how quickly your resume could be skimmed by a reader. You want to be direct, assertive, and keep it succinct. Always consider the following:

  • Keep your letter to a simple, clean, single page.
  • Hook them with the first line.
  • Triple check for grammar and spelling mistakes.
  • Research the company you are applying to.
  • Check the job listing carefully for key requirements and align those with your accomplishments – quantifiable results are what employers are looking for!
  • Let your personality shine tough!

For recent graduates with no work experience, it can be the best way to demonstrate your relevant skills by showing specific skills you’ve acquired in school or through volunteering. I hope these examples of professional cover letter samples help you draft your winning letter.

Good luck. You can do this!

strong motivation letter for job

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Ultimate Guide to Crafting a Winning Motivation Letter in 2024

Stephen Greet

The Fundamentals of Motivation Letters

  • Mastering the Structure and Content
  • Enhancing Your Motivation Letter

Review and Refine Your Motivation Letter

Motivation letter faqs.

Scholarships, degrees, volunteer roles, internships, and jobs share a key requirement: motivation.

No matter if you’re applying for a research position or hoping to score a scholarship, the person you’re writing to wants to know that you’re motivated, and beyond that, what motivates you. That’s why writing a motivation letter is very different from writing a cover letter —it’s not just about your qualifications but more about what makes you tick, your story, and what brought you to where you are now.

Writing a motivation letter that captures the reader from the get-go might seem tricky, but don’t worry—that’s what we’re here for. Check out our comprehensive guide for all the motivation letter tips, examples, and templates you could wish for.

What is a Counter Offer Letter?

Motivation letters, also known as—surprise—letters of motivation, are often a requirement for various academic programs, scholarships, volunteering, and more.

But what are they really , and how are they any different from, say, a letter of interest or even a cover letter? Buckle up because that’s what we’ll be discusssing below.

strong motivation letter for job

Introduction to motivation letters

A motivation letter is essentially a single-page introduction that you send, often alongside other required documents, to institutions, companies, or individuals that might be interested in them. You’ll mostly see these in academic contexts, be it scholarships or college applications.

Motivation letters are mostly used for:

  • College admissions
  • Scholarship applications
  • Study abroad programs
  • Research positions and fellowships
  • Internships
  • Volunteering
  • Specialized workshops and conferences
  • Rarely, job applications

More often than not, a motivation letter will be required if you’re applying for any of the above. Even if it’s not, writing one and discussing your background, what’s important to you about that particular program, and a little bit of personal motivations can be the thing that sets you apart from other candidates.

A motivation letter is different from a letter of interest , letter of introduction , letter of intent, or a cover letter, although you will sometimes see these terms used interchangeably. The goal is to discuss why you’re motivated to apply and how the opportunity fits into your long-term goals and plans.

Think of it as a sort of hype letter from you to the position you’re applying for. Sure, you might be sending several of these just in case you don’t get into your first choice, but the recipient doesn’t need to know that.

To them, it should sound like this is your dream field of study, your number one college, or a life-changing internship opportunity. And more importantly, it should explain just why you’re the best pick for the opening.

strong motivation letter for job

Knowing when to write a motivation letter

Seeing as people use the term “motivation letter” pretty loosely, you may find them used in the context of getting a job—especially in Europe. However, the most common use cases revolve around academic opportunities.

Below, we’ll explore three of the most popular scenarios and give you handy templates to use when crafting your own.

strong motivation letter for job

Applying for a college program

Most universities require a motivation letter as part of the application process. When writing one, your goal should be to go over your academic goals, but also your hobbies and interests .

Colleges are after well-rounded students who have something to bring to the table, so if you can express why this program and this school are both important to you, you’ll have one foot in the door!

Here’s a template you can use to get started on your own motivation letter:

University Motivation Letter

Jessica Alvarez 123 Pretend Ave. Stanford, CA 94305 [email protected] (650) 555-0123

April 18, 2024

Ms. Evelyn Harper Director of Admissions Office of Undergraduate Admission Stanford University 123 Pretend Ave. Stanford, CA 94305

Dear Ms. Harper,

I am writing to express my sincere interest in the master’s in environmental science at Stanford University. I’m a recent graduate, having completed the program at the University of Colorado Boulder. My dream has always been to pursue an environmental science degree at Stanford, and I hope to contribute my drive and passion for environmental issues in the upcoming class of 2025.

Growing up, I became acutely aware of the disastrous impact of climate change on our planet. From glaciers to global temperatures, the whole world is affected by the mistakes that we now have to work hard to fix. My goal has always been to address climate change through innovative research and sustainable practices. I hope to one day put my knowledge and skills to use by becoming a leader in environmental policy reform.

I know that the Environmental Science program at Stanford is one of the best in the country, but the prestige is not what drove me to apply. I feel that your course is comprehensive and aligns with my dream of making a significant impact on global sustainability efforts perfectly.

I have the utmost respect for Stanford University and I am confident that my knowledge of environmental science will be an asset to every project I participate in as well as a life-changing experience for me.

Thank you for considering my application. I am looking forward to the opportunity to discuss this with you in further detail at your convenience.

Sincerely, Jessica Alvarez

strong motivation letter for job

Applying for a scholarship

If you’re applying for a scholarship, a motivation letter is your golden opportunity—quite literally—to wow the recipient and explain to them why you are the most worthwhile candidate.

Scholarships are often few and far apart, and almost always, there’ll be more applicants than there are spots. This is why your letter needs to outline not just straight-up academic excellence, but also your future goals and what drives you to seek a scholarship. It’s okay (or even recommended) to be candid, but keep it professional.

Here’s a template to inspire you before you write your own letter of motivation:

Scholarship Motivation Letter

Jordan Padalecki 123 Pretend Ave. Atlanta, GA 30301 [email protected] (404) 555-6168

January 19, 2025

Mr. Thomas Griffin Scholarship Committee Coca-Cola Scholars Foundation 123 Pretend Ave. Atlanta, GA 30301

Dear Mr. Griffin,

My name is Jordan Padalecki and I have recently obtained my bachelor’s degree in computational media from the Georgia Institute of Technology. With great enthusiasm mixed with a dash of hope, I am writing to you to apply for the Coca-Cola Scholars Program. My dream has always been to utilize technology and media to develop educational programs that enhance learning experiences for underserved communities, and I hope that with your help, I will achieve my goals.

Throughout my education, I always strived to maintain good grades. I was an active student, with participation in coding hackathons and my role as a volunteer tutor for local community centers driving me always to learn more and do more. I’ve had my eyes on the prize from a young age, but now, I am faced with a problem that so many other students have to deal with—my situation doesn’t permit me to keep pursuing these goals and achieve my dream master’s degree in educational technology at the University of California.

Due to my family’s limited financial resources and the high costs associated with advanced education, securing funding through personal means is not feasible. This has driven me to apply for a scholarship, hoping to continue my education without the overwhelming burden of debt.

My family, as well as my past experiences, have instilled in me a profound sense of responsibility and drive for knowledge and success. I know that if I am given the chance, I will make the most out of every second at Berkeley and go on to create and implement innovative educational tools that can significantly improve learning outcomes in regions where access to technology is scarce.

I am eternally grateful for your time and your consideration. Please feel free to reach out with any questions, and I hope that we can discuss my application soon.

Sincerely, Jordan Padalecki

strong motivation letter for job

Applying for an internship

When applying for an internship, aside from deciding on a fantastic resume template , you should consider sending a motivation letter. In this iteration, the motivation letter is perhaps closest to a cover letter, but it’s not quite the same thing.

Focus this one on your enthusiasm for the field, your approach to learning, and how this internship can be transformative to your career—but don’t forget to throw in a few words on why you’re the best candidate for the role. (Hint: using a cover letter generator can be a good start to give you some ideas.)

Here’s an example template for this type of motivation letter:

Internship Motivation Letter

Daniel Romanescu 123 Pretend Ave. Redmond, WA 98052 [email protected] (425) 555-0147

June 13, 2024

Ms. Jamila Coughlan Internship Coordinator Microsoft Corporation 123 Pretend Ave. Redmond, WA 98052

Dear Ms. Coughlan,

I am reaching out to express my enthusiastic interest in the Software Engineering Internship at Microsoft. As a recent graduate in computer science from the University of Washington and a lifelong programming enthusiast, I am eager to apply the theoretical knowledge and skills I’ve acquired in a real-world setting. I believe that my proficiency in C# and Python, as well as my experience with cloud services, will allow me to make an impact during my time at Microsoft.

I started my education at the University of Washington with a clear goal: becoming a software engineer. Not only do I find programming fascinating, but I am also motivated by the potential to develop software solutions that can improve everyday life for millions of users. My coursework in advanced programming techniques and cloud computing has provided me with a solid foundation in critical software development skills and cloud integration, and I am keen to further develop these skills through hands-on experience.

During a prior internship at a local tech startup, I was able to lead a team project that developed a comment section under every news post, resulting in a 30% increase in user engagement in the application. I am confident that these experiences, alongside my proactive approach and strong work ethic, will allow me to make a meaningful contribution to the software development team at Microsoft.

I am excited about the opportunity to bring my talents and my drive to Microsoft Corporation as an intern and I couldn’t be more eager to learn from your industry-leading experts.

I look forward to discussing this opportunity during an interview. Thank you so much for your consideration.

Sincerely, Daniel Romanescu

Mastering the Structure and Content of Motivation Letters

The Art of Writing a Counter Offer Letter

You may have a bucketful of motivation and an eagerness to work hard and do your best, but the recipient of your letter of motivation won’t know that unless you make it clear from the get-go.

People often get hundreds of letters, meaning that some of them end up in the bin. To prevent that from happening to yours, it’s important to structure it in a compelling way—which is what we’ll talk about below.

strong motivation letter for job

Structuring your motivation letter

Although any and all templates should be used as a starting point and not as a fill-in-the-blanks process, you should still stick to a traditional structure in a motivation letter. Surprise the reader with the content and hook them in with a strong intro, all the while making sure that your letter makes sense and flows well.

Right, but how do you structure all of that in a way that makes sense? Here’s our secret recipe for a winning letter of motivation.

Greeting and intro

To ensure that the recipient reads your letter, you need to chuck all generic greetings and intros out of the window. A personalized greeting is where it’s at, and if possible, try to address the recipient by name.

After the greeting, introduce yourself and state the purpose of your letter in the first sentence. Then, quickly dive into what sets you apart from others, be it your admirable drive or relevant skill set. This is just a single paragraph, but every sentence needs to be highly impactful.

Body of the letter

The next two to three paragraphs make up the body of your letter of motivation. This is where you can elaborate on the things you already briefly touched on in the intro.

In most letters, you’ll want to start by discussing your academic background and/or professional experience , and diving into what led you to where you are now. Mention any relevant coursework, group projects, extracurriculars, or volunteer work that aligns well with the opportunity.

In the second paragraph, switch gears to talking about your motivations and aspirations . This is especially important in letters tailored for scholarships, or those applying for jobs at nonprofits or volunteer positions. If you have personal reasons that drove you to reach out to this particular company or institution, shout them from the rooftops right here.

Conclusion and signoff

In the final paragraph, thank the reader for their consideration. Then, throw in a so-called call to action, meaning a sentence that drives them to act; such as “I look forward to discussing this opportunity during an interview.”

Sign off with a simple, “Sincerely, [your name].”

strong motivation letter for job

Crafting a compelling narrative

Your job is to tell a story, and this story needs to hit a few beats. You need to drive the point home that you’re interested in this particular opportunity and nothing else.

Next, you need to show what got you to where you are now— why are you interested in this, and what are you hoping to achieve?

Lastly, treat your qualifications as a cherry on top that shows that you’ve put a lot of effort into your field of interest and that you can’t wait to keep doing the same with this new opportunity.

Creating your motivation letter with not just the structure, but also the narrative in mind, will make for a more engaging read, and that’s always a good thing.

Here are some useful tips for this part of the process:

  • Look for connections. How do your background and education align with the opportunity you’re applying to? What about your motivations and goals? When writing your letter, look for opportunities to make these little connections. Instead of just saying: “I’m driven,” say: “I was particularly impressed with the success of your track team, and I believe that my drive to keep training and do even better would make me fit right in with the class of 2025.”
  • Get a little personal. Chances are that the recipient of your letter is getting many more of them from other people, and if they can all essentially be summed up as “Hi, pick me, thank you,” not a single one will stand out. That’s why getting a little personal is recommended, but make sure to keep your tone professional. Discuss why you, as a person and not just as a student or as an employee, dream of landing this opportunity.
  • Drive the point home. When you’re concluding your letter, it’s a good idea to include a sentence that summarizes the contents and compels the reader to get back to you. An example of that can be, “My background in computer science and my love for coding position me as a strong candidate for the software engineering internship program at [company]. I look forward to discussing this with you further in any manner that suits you.”

Enhancing Your Motivation Letter with Advanced Strategies

Essential Components of a Counter Offer Letter

Getting to the point where you have a draft may take some time, but even if you’re feeling eager, don’t send your letter just yet. Hold your horses! It’s important to polish this letter to perfection.

Check out our tips on some more advanced strategies that will give your letter that little bit of extra charm.

Personalizing your letter

We’ll share a harsh truth with you: a letter of motivation that is not personalized is most likely going to end up in the trash with the rest of the application.

People in charge of admissions, scholarships, and recruiting all receive so much correspondence that even top-notch applicants get overlooked. This is why being generic is a killer, and personalizing your letter is the way to go.

What can you do to make sure your application practically screams, “I’ve done my homework” and gets picked out of a hundred other letters?

  • Do lots of research. You can’t create an effective letter without knowing the place you’re applying to in and out. Before you even start writing, learn about the company or organization and take notes on some of the programs and recent achievements. Mention them in your letter if they’re relevant.
  • Tap into mission and values. Start with the basics—what is the core mission of the organization, and what values does it uphold? Knowing this allows you to tailor your narrative in a way that echoes the principles they want to see. In your research, go beyond just a simple skim of the About Us page and see if the organization is involved in any charitable work or has made any mission statements.
  • Talk about specific programs. Look for specific programs, initiatives, or projects that excite you and relate to your field of interest. Mentioning these not only shows that you’ve done your homework but also that you are genuinely enthusiastic about contributing to these areas.
  • Show some personality. Some letters need to be super formal, but while we don’t advise being casual, it’s okay to let go of the reins a little in your motivation letter. Let your personality shine through the words on the page and show how important this is to you.

strong motivation letter for job

Avoiding common mistakes

Writing a motivation letter means striking a delicate balance between personal expression and professional appeal. That makes it equally tricky as writing a resume , but it’s made harder by the fact that you won’t have a handy resume checker to look through your work for you at the end of the process.

Some of the pitfalls we discuss below need to be avoided like the plague.

  • Don’t be generic. We’ve talked about this, but it warrants repeating in its own little section. Being generic is a surefire way to be ignored. It can be tiring, but avoid using a one-size-fits-all approach and write a new motivation letter from scratch for each position that you truly care about.
  • Avoid clichés. Motivation letters kind of lend themselves to clichés, but try to steer clear of them. Saying something like “This is my dream and I’m a hard worker” is both generic and irrelevant. Instead, get specific, delving deeper into what this opportunity means to you. For example: “Ever since my childhood dog developed kidney disease and I helped my parents look after him, I knew that I wanted to become a veterinarian and help other animals through their pain. I know that studying at [college] is not a walk in the park, but that is precisely why I chose it—I want to work hard and become the best vet I can be.”
  • Know when to stop. Even if you have a lot to say, it’s important to be concise and to the point. Your letter should always fit a single page and should ideally have no more than four to five paragraphs.

Navigating Counter Offer Negotiations

We’re almost at the finish line. You have your letter, it’s looking fantastic, and you’re itching to send it off so that you can count the days until you get a response.

That’s all well and good, but before you hit that tantalizing “Send” button, make sure to apply these finishing touches for even better effect.

strong motivation letter for job

Proofreading and editing

Our number one tip? Proofread your letter and then (figuratively) sleep on it. ****Don’t send this very important letter as soon as you finish it after working on it until 5 in the morning. Instead, proofread it once, get some sleep, edit it again, and then send it off. You don’t want to appear unprofessional.

Your editing process should go beyond a quick check for typos. Start by checking your grammar and punctuation. A good tip to spot mistakes is to read your letter starting with the final paragraph—it’ll appear fresh in your mind and help your brain identify potential problem areas.

Next, check for coherence and flow. Ensure that the story you want to tell is easy to follow; adjust paragraph length; cut unnecessary words and sentences. Your letter needs to be concise and impactful.

Lastly, consider your tone. Motivation letters tend to have a more personal edge than, let’s say, a ChatGPT cover letter —but they’re still addressed to professionals, not friends. Make sure that you’re coming off as candid and respectful.

strong motivation letter for job

Seeking feedback

To help you further, here are some common mistakes to avoid in counter offer letters.

Let’s be real—writing a letter of motivation takes time. It’s probably taken you a few hours by this point, if not longer, and with breaks, the whole process can sometimes take days.

After that much time, your brain will become so used to every turn of phrase and every word in the letter that you’ll become far less likely to spot any mistakes.

This is why a fresh pair of eyes can help, but not just to proofread or fix the flow. Asking the right person to give you feedback on your letter is often a crucial part of writing it.

This is especially common in academic settings. When applying for colleges, you’ll ask your teachers for review, and then revise your letter based on their feedback. Similarly, applying for a master’s program or an internship gets a lot easier if you ask a professor or two to give you their opinion.

Turn to your friends, colleagues, mentors, or coaches and gather all feedback you can—it’s often tremendously helpful.

Leveraging Templates and Samples for Success


As you may have gathered, these letters are highly, highly, highly personalized, so you might think that using templates is completely out the window.

Not true—there are ways to streamline the process and make it a little bit easier on you, all the while still maintaining high quality in your writing. Here’s what you can do.

strong motivation letter for job

Utilizing resources

Templates are a good way to make the process less tedious. We’ve shared some handy options for you up above. However, you might now be wondering if these are even okay to use, given the personal nature of motivation letters.

Don’t worry—you’re in the clear. Go ahead and use a template. The catch? You should never use it word-for-word.

A motivation letter template or sample is a starting point. It’s meant to show you how to structure your letter and, roughly, what to talk about. Instead of copy-pasting a template and filling in the blanks, use it to plan out your own outline, with an intro, a couple of body paragraphs, and a strong closer.

The same thing applies to writing a resume. You can use resume examples or a resume builder to get the job done in two minutes, but that’s just the beginning. From there, you’ll add and edit everything to make sure it aligns with your background and expertise.

Samples can be useful if you’re short on ideas, too. They can give you some guidance on what to talk about. The rule of thumb here is the more specific, the better—instead of following the sample exactly, do some digging and identify interesting programs or projects to personalize your letter with.

When using examples from templates, make sure to adapt them to your context. For instance, if the template discusses being compassionate and wanting to care for others, this is lovely, but won’t apply to every job or college degree. Think of your own ideas, write them down, and then pick the ones that best apply.

Last but not least, use your own voice. It’s very easy to tell when something was written by someone else or by AI generators. If your personality shines through, your chances for success will be much greater.

strong motivation letter for job

Conclusion and encouragement

With the help of your own research and our comprehensive guide, you now know how to write the perfect letter of motivation.

You’re ready to start strong with a compelling intro, discuss your background, experience, and goals in the body paragraphs, and sign off with the perfect closer. You know that your letter needs to be full of your own unique voice and personalized to a fault.

If you’ve done everything you could and you’re still not sure, you might have one final obstacle to defeat: overthinking.

Have you ever heard of analysis paralysis? It’s basically what happens when you overthink something so much that you can’t act on it anymore.

This often affects people who are working on resumes, cover letters, or motivation letters, both due to the high stakes and due to the fact that they’ve been working on them for hours on end.

If this is you, and you’ve spent hours and hours writing the perfect letter, but you’re still not sure, we’re here to tell you to just go for it.

A well-written motivation letter may be all that it takes for you to stand out and secure your dream position, be it a master’s program at the college of your dreams or an internship with a company that you hope to work for in the future. There’s a lot to gain and nothing to lose.

After several rounds of editing and some feedback from others, once your letter is ready, send it in with confidence. You’ve done everything you can at this point, so don’t be afraid to go ahead and just do it!

Counter Offer Letter FAQs

Start with a personalized greeting, preferably addressing the recipient by name (this takes some research). Next, in the first paragraph, quickly introduce yourself, state the purpose of your letter, and express why you’re interested in this opportunity. Use a couple of paragraphs to discuss your goals, qualifications, and what led you to apply to this particular place. Lastly, sign off with a call to action that inspires the reader to get in touch, and make sure to thank them for their consideration.

A letter of motivation should take up a single page and a maximum of four to five paragraphs, although certain positions only require a short three-paragraph letter. It should be concise and impactful enough to maintain the reader’s interest throughout, but not short enough to fail to accurately describe why you’re an awesome pick for the opportunity.

Avoid being generic and overly fluffy—your letter needs to be to the point. Stay positive, respectful, and grateful, avoiding falling into demanding or too informal tones. Focus on your strengths and motivations, and even if you’re unhappy with something, such as your previous school or job, never mention it in this letter.

While a motivation letter should reflect your personality and enthusiasm, it’s crucial to maintain a professional tone. The level of formality can be adjusted slightly based on the culture of the organization or institution, but it should never be overly casual or stray into informality. The only exception is if the opportunity specifically demands it, but that’s very, very rare.

Yes and no. A motivation letter serves a similar purpose, in that it introduces you, your background, and your goals to an opportunity you’re interested in, be it volunteer work or a scholarship. However, a cover letter is succinct, job-oriented, and focused on your career achievements. Motivation letters dig deeper into who you are and why you’re interested in a particular position; besides, it’s more often used in academic contexts.

Related articles

  • Letter of Interest Examples
  • Letter of Introduction
  • How to Accept a Job Offer
  • Resignation Letter
  • How to Write a Resume

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How to Write a Successful Motivational Letter

How to Write a Successful Motivational Letter

Aiden Anderson

  • Apr 18, 2024

As you look for a new opportunity, be it seeking a job or applying for school , you may need to write a motivational letter.

Composing inspirational letters requires creativity, thoughtfulness, and an appreciation of the message one intends to convey. When compiled correctly, it can be an effective way to express yourself and your motivation.

This article offers tips on constructing an outstanding motivation statement. We will discuss what should be included in the letter and how to format it. Additionally, the article will cover what words to use to ensure your letter is as strong and persuasive as possible.

Additionally, we will provide some motivation letter samples so you can get an idea of what works best.

Equipped with this advice, you will be armed to construct a noteworthy motivational statement that will help you reach your aspirations.

Prepare all your application materials

When sending out an application of some kind, you will likely need to submit a package of documents . You may need to complete an online application, provide letters of recommendation , and send a copy of your resume.

To ensure you present yourself in the best light, consider polishing your resume with a free online resume builder!

The builder offers resume templates to help you create a neat and appealing document that presents all your best qualities and expertise.

The AI-powered writing assistant helps come up with the best words to describe you as a professional.

Save time, money, and effort while writing your best resume with Resume Trick .

Create your professional Resume in 10 minutes for FREE

strong motivation letter for job

What is a Motivation Letter

A motivation letter is a document that serves to introduce who you are and elucidate your personality. This type of inspirational letter may be used to accompany an application for a job or a college/university program.

The letter of motivation should be written in a professional yet personable tone to show your inspiration to apply for a certain position or a degree. You should also demonstrate your enthusiasm for the opportunity and express what motivated you to apply.

The main goal of the motivation statement is to get the reader to look at your CV or resume .

An effectively written letter of motivation can leave a notable impression on prospective employers or admission counselors. It often can be the deciding factor for the "yes" or "no".

Devote enough time to produce a unique, intriguing letter that will aid you to be noticed among the others!

Motivation Letter Example

Motivational letter vs. cover letter.

Motivation letter vs cover letter

Motivational statements and cover letters are documents used in the application process. However, they are different in purpose and content.

The motivation statement must be composed in a friendly, conversational style. It expresses your passion for the opportunity , talks about the talents you have, and how you can help the organization reach its goals.

The cover letter should be professional and concise. It must be well-structured and provide a clear summary of your credentials and skills. It has to be direct and to the point, highlighting relevant experience and qualifications.

Despite the differences, you can try using our cover letter templates for formatting and organizing your motivational letter.

In conclusion, a letter of motivation and a cover letter are two distinct documents. While the two are both important, they serve different purposes and must be written differently.

Ensure that you select the correct type of letter based on the requirements and compose effective supporting materials for your application.

When to Use a Motivational Letter

Crafting a motivational letter may be needed to aid you in being noticed . Here are some occasions when you may need to compose a motivational statement.

A well-written motivational letter serves as a great tool for setting yourself apart from other contenders and exhibiting your keenness for the role or opportunity. Make sure to include all relevant information that is needed to make your application successful!

Motivation Letter Examples

An engaging motivational statement can make the difference between being accepted and rejected. Below you will find examples of letters for various purposes . Use them as a reference for crafting your own.

Example of a motivational letter for a university application:

Dear Ms. Campbell, My name is Alex Throssell. I am writing to you to support my application for admission to Jackson State University. I am enthusiastic about obtaining a degree in Computer Science. I am confident that your school will give me the ideal opportunity to realize my goals. I have been interested in the informatics field since I was a child. I have been coding ever since I was 12 years old. I love solving problems and developing new applications. In high school, I completed courses in computer programming and web development, which sparked my interest in software engineering. In college, I plan to continue to explore the world of computer science. I want to learn more about Artificial Intelligence and Machine Learning, two topics that fascinate me. Additionally, I plan to become involved with research projects related to these topics as well as other areas of computer science. I am confident that Jackson State University can provide me with the best education to help me achieve my goals. Not only does it have excellent faculty members and research opportunities, but also offers a stimulating environment where I can grow both academically and personally. Appreciation for your thoughtfulness in reviewing my application. I anticipate your reply! Best regards, Alex T

Examples of a motivation letter for an internship:

Dear Mr. Miller, I am excited to submit my application for the Social Work Intern position at Compassionate Care Services. With a solid academic foundation, I am confident in my ability to contribute meaningfully to your team. Currently pursuing a degree in Social Work at Towson University, I actively engage in projects that enhance my practical knowledge. Notably, I led the "Youth Empowerment Program" at my university, overseeing skill-building workshops, mentorship programs, and career guidance. This experience sharpened my research, collaboration, and leadership skills, further deepening my understanding of the field. Beyond my academic endeavors, my strong customer service skills and effective communication make me a valuable addition to your team. My passion for Social Work drives my commitment to community betterment. I am eager to apply my skills to contribute to the mission of Compassionate Care Services. Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my background, skills, and dedication align with the goals of your organization. Please feel free to contact me for any additional information. Sincerely, Elizabeth Tucker

A motivation letter example for a job application:

Dear Mr. Watts, I am writing to apply for the Landscape Architect role at EcoDesign Studios. I have 5 years of experience in the field. I am confident that I possess the necessary skills and qualifications to make an immediate impact on your team. I am passionate about architecture and have worked hard to develop a deep understanding of the industry. At my previous company, I led the "Urban Harmony Plaza" project, transforming an underutilized urban space into a vibrant, green hub. Collaborating closely with local stakeholders, I applied my architectural skills to address real-world challenges, highlighting the importance of sustainable practices in enhancing community well-being. I am highly motivated and eager to contribute to the success of the EcoDesign Studios. I have a proven track record of meeting deadlines, exceeding expectations, and delivering high-quality results. I am also highly organized and take pride in ensuring that projects are completed according to set deadlines and standards. Furthermore, I have excellent interpersonal skills and enjoy working as part of a team. I am comfortable working with people from diverse backgrounds and cultures and collaborating seamlessly with colleagues at all levels. I would be delighted to put my skills and experience to work for your organization. I believe my qualifications render me a perfect fit for the role and would welcome the opportunity to discuss this further in an interview. Thank you for considering my application. Sincerely, Matthew M. Ferrell

A motivational letter example for joining an organization:

Dear Ms. Ruben, I am thrilled to express my fervent interest in joining Community Empowerment Hub, captivated by its commitment to fostering social and economic justice. The impactful strides your team has taken in improving lives resonate deeply with my personal mission. For quite some time, I have closely followed and been inspired by your organization's dedication to ensuring universal access to quality education, healthcare, housing, and other fundamental needs. I firmly believe in the transformative power of collective action to institute enduring change. My educational background, including a degree in political science, coupled with my experience in the public sector, positions me well for this role. Through my involvement in a recent legislative initiative on climate change, I honed my understanding of policy issues and effective strategies for driving social change. My passion lies in utilizing my skills to contribute to a better world, and I am enthusiastic about the prospect of bringing my expertise to your team. Eager to contribute meaningfully, I am confident in my ability to aid your organization in advancing its goals and objectives. Thank you for considering my application to join Community Empowerment Hub. I am eager to delve deeper into how I can actively contribute to your mission and make a lasting impact on the world. Sincerely, Paul Brown

A motivation letter sample for funding application:

Dear selection committee, I am writing to seek funding for my project, "SustainVisions," which aims to produce a series of educational videos promoting sustainability in our community. The "SustainVisions" project will showcase individuals from our community who are passionate about sustainability, highlighting their impactful work. These videos will be strategically shared on various social media platforms, with the overarching goal of inspiring viewers to take positive actions towards a more sustainable lifestyle. The requested funding will be allocated to cover essential aspects such as equipment, production costs, and associated travel expenses. With this support, I envision creating a unique video series that not only educates our community but also has the potential to resonate beyond our local borders. This endeavor is crucial in raising awareness about sustainable practices and encouraging tangible actions that can positively impact our environment and the lives of many. Beyond my passion for this cause, my experience demonstrates a proven ability to execute impactful projects. I have collaborated with non-profits, government agencies, foundations, and various organizations to develop sustainable initiatives with lasting effects. My skill set includes conducting thorough research, designing effective programs, and establishing valuable relationships with key stakeholders. I am committed to ensuring that any funding received will be utilized efficiently, meeting deadlines, and staying within budget while delivering top-tier results. With a track record of successful projects, I am confident that "SustainVisions" can make a tangible difference with your support. I sincerely believe in the merit of this project and hope for your consideration and support. Thank you for your time and thoughtful consideration. All the best, Nichole Fisher

How to Format a Motivational Letter

The formatting of the motivation statement has to be concise but appealing. Although the requirements are less strict as compared to the cover letter writing , it is a professional document, not a note to a friend.

Tips for formatting your motivation letter:

  • Use a readable font, such as Arial or Times New Roman, in size 11 or 12.
  • Leave 1-inch margins on all four sides of the page.
  • Begin by writing your name and address on the initial line.
  • Include the date underneath your address.
  • List the recipient's contact information below the date.
  • Use a polite salutation, such as "Dear Mr./Ms./Dr." followed by their last name.
  • Ensure that each paragraph is no more than five lines long. Each sentence should contain no more than 12 words.
  • End with a polite closing such as "Sincerely" and include your name underneath.
  • Include any relevant documents, such as a resume or references, after your signature.

By following these simple steps, you can guarantee that your motivational statement has the right format and appears professional.

How to Structure a Motivational Letter

Letter of motivation structure

Drafting such a letter can help you make a good first impression . So, it's worth investing time into crafting a well-written document that outlines your skills, qualifications, and suitability for the role.

Your motivational letter ought to be brief and limited to one page . It has to include the following: an introduction, body paragraphs, a conclusion, and your information.

In the beginning, you should articulate your interest in the role and how it complements your career plans. The body paragraphs should explain why you are qualified for the job by showcasing your qualifications and exhibiting your enthusiasm about the opportunity.

The conclusion is that you can share your excitement for the role and thank them for taking the time to look at your application. At the end of your motivation letter, be sure to include contact information . This will ensure you can be reached out if there are any questions or for further discussion of your candidacy.

Make sure your motivational letter is tailored to the job and reflects your enthusiasm, then send it off with confidence!

Tips on How to Write a Motivation Letter

Motivational letters are a necessary component of competition. It helps companies or schools make decisions about who to choose and shows them what kind of person you are.

Developing a compelling motivation letter can assist you in surpassing other applicants and displaying your devotion to the role or program.

Follow the below steps to create an impressive letter of motivation that will leave a good impression on potential employers or admissions boards.

Motivational letter writing tips:

  • Prepare for writing. Think about what you want to say and why you are writing it. Ensure that you are prepared to explain your interest in the letter.
  • Start with a captivating introduction. [Introduce yourself](/blog/tell-me-about-yourself.html, your goals, and your reason for applying.
  • Use compelling language. Be clear and concise so your motivational statement is easy to read and understand. Keep your sentences short and to the point.
  • Demonstrate your enthusiasm. Tell about your passion for the position, the program, or the project you are applying for.
  • Describe your goals and objectives . Explain what you hope to gain from this opportunity and how it fits into your long-term goals.
  • Show your commitment. Speak about how you will contribute to the company/university and its mission.
  • End your letter with an emphatic declaration. Illustrate your eagerness for the discussed matter and express gratitude for the reader's consideration.
  • Proofread and edit carefully. Ensure that there are no grammar, spelling, or formatting errors in your motivational letter before sending it.

By abiding by the above instructions, you will be able to compose an impassioned motivation letter which will give you a head start on attaining the job or getting into the university.

Addressing Potential Concerns

Applicants can address gaps in experience , low grades, career changes, or other potential concerns in their motivational letter. This can prevent misinterpretations and ensure that the reader has a clear understanding of the circumstances .

Here's how you can address these moments proactively and positively: Begin by acknowledging the concern directly but briefly. For example, if you have a gap in your work history, state it concisely without dwelling on it. This demonstrates transparency and shows that you are aware of the potential red flags. Offer a brief explanation or context. For employment gaps, this could include personal circumstances, health reasons, or pursuing further education. Emphasize what you've learned or gained from the experience, despite the challenges it may have presented. For example, if you took time off to travel, discuss how it enhanced your interpersonal skills . Connect your past experiences, including the problems you've faced, with your future aspirations. Explain how they align with the opportunity you're applying for.

Dos and Don’ts

It is important to remember that success comes from within . Here are some dos and don'ts to keep in mind when it comes to creating a motivation statement:

  • Write clearly and concisely.
  • Make sure your letter is tailored to the specific job or program you are applying for.
  • Use powerful language that exudes confidence.
  • Incorporate relevant examples or reasons behind your motivation.
  • Highlight any special aspects that make your application unique.
  • Don't copy and paste from other letters or applications.
  • Don't use weak phrases like "I think" or "I believe". Instead, use stronger words like "I am confident".
  • Don't be too general with your statements. Be specific about what you can bring to the table.
  • Don't leave out any important details. There should not be questions left for the reader.

Writing a motivational letter: conclusion

Constructing a letter of motivation can be laborious. Yet, it does not have to. Follow the provided guidelines and the motivation statement examples to build yours.

Key takeaways:

  • It is essential to be clear and concise in your writing, as well as to make use of effective language.
  • Highlight your enthusiasm and illustrate why you are the most suitable person for the opportunity.
  • Ensure that the letter is adapted to the specific employer or school you are applying for.
  • Demonstrate your passion and devotion.
  • Proofread and edit your letter for any errors.
  • Don't forget to include a professional signature at the end.

Now, send your letter and wait for a response. Remember: be patient, confident, and positive! Good luck with your application!

Aiden Anderson

Aiden Anderson

Resume Trick Staff Writer

Aiden Anderson is a Resume Trick staff writer specializing in job search-related topics, including resume and cover letter writing. Aiden is constantly seeking innovative ways to bridge the gap between technology and career development. His goal is to offer valuable insights to job seekers on leveraging digital tools for a successful job search. Aiden's passion for the internet and technology is also reflected in his articles for Video Candy .

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How to write a successful motivational letter - Easy to use guide with free templates

How to write a successful motivational letter - Easy to use guide with free templates

Most university courses, from undergraduate degrees onwards, expect a fair bit from applicants. Not only does each course have set academic requirements and forms to fill out; most applicants will also be asked to provide examples of their work, a CV, and even undertake special course-specific preparatory exams. Many masters courses – especially some very competitive ones, like the top MBA s – encourage applicants to obtain letters of recommendation from senior colleagues or academic supervisors. Atop this sheaf of papers sits the most intimidating prospect of all: the motivational letter.

      Free Motivation letter templates for your first job application

      Free Motivation letter templates for an internship application

A motivational letter, also known as a personal statement or a cover letter, is a short piece of writing all about you; your past, your ambitions, your personality, and your interests. While completing CVs and forms can be a little dry and boring, motivational letters can be hard to write . The combination of needing to produce such an intimate piece of writing, worded in such a way that it comes across as both authentic and professional, and then using it to sell yourself to a university, creates the perfect recipe for social awkwardness and writer’s block.

Despite the difficulty of writing a decent motivational letter, it’s a fundamental skill in today’s jobs market – once you leave full-time education, you’ll need to write motivational letters to potential employers . With this in mind, writing a motivational letter for a masters degree is excellent practice. Below, we’ve prepared a couple of fail-safe techniques you can apply to writing a motivational letter so that it won’t either sound sterile or arrogant, and will help you stand out from the crowd.

strong motivation letter for job

Cover the basics: The central function of a motivational letter is to convince the admissions team at the university of your choice to offer you a place, or invite you to interview. Make sure that the letter is structured in such a way that it serves this purpose – it is usual to conclude a motivational letter by asking directly that you be admitted or invited for interview, depending upon what the next step of the admissions process is. Equally important is the calibre of your written language; if your motivational letter is riddled with grammatical errors or spelling mistakes, or doesn’t make sense, the university will almost certainly refuse to admit you. A great starting point is to look at some templates for motivational letters in your chosen field, to see how they are structured, and what key points you need to cover.

Get personal: A standard for all cover letters – including those for job-seekers – is that you must address your letter to a specific person. For your masters course, it could be the Head of Department, or the academic staff member responsible for your masters study programme . If you will be working closely with an academic supervisor – as with most research degrees – your cover-letter should be addressed to the academic you’d prefer to supervise you. Use the university’s website to figure out who the right person is, and address the letter to them using their name and title.

Show, don’t tell: This is true of CVs, and is true of motivational letters too. “I am a good leader” sounds a lot weaker than “I led a group of my fellow students on a week long climbing expedition, where we successfully…”. Avoid any overly ambiguous statements, as these can diminish the confidence the admissions team may have in your motivations. Also, make sure not to show things twice – if you’ve discussed something extensively in your CV, don’t dwell on it in your motivational letter.

Do your research: Academic institutions often have a lot to say about their values, priorities and vision. What’s your target institution’s motto? Do they prioritise sports , arts , or something else? Do they have a statement of values? How do you reflect these things? The most important question to think about in relation to these things – why is it that you want to go here? Weaving your knowledge of these things into your letter is a great way to assure admissions tutors that your choice to study at their institution is an informed one.

Be specific: One of the biggest problems at application is that candidates don’t adequately explain why it is they want to study what they’ve applied for. Remember, you’ve got to explain your choice of subject, and your choice of institution. Not just “Why Biology ?” but “Why Biology at this university?” If you don’t yet have answers to this question, then it is well worth going through the University’s website again, to work out what inspired you to take the next step, and apply for your chosen course.

Write a story: People love stories. They like to be taken on a journey, and brought to a satisfying conclusion. A list of superlatives or accomplishments is nowhere near as compelling as an epic story that weaves all that you’ve done into a coherent account, that supports the choice you’ve made to apply. Like all stories, make sure your motivational letter has a clear beginning, a middle, and an end . These should all follow logically on from one another, so that the reader is left feeling convinced of the suitability of your chosen course and institution, to your skills, experience, and goals.

Be interesting: This is without doubt the most important feature of a motivational letter – you absolutely must capture the reader’s interest. If you come across as boring (or worse, bored) on paper, it’s much less likely that you’ll get a positive reply. But furthermore, the interest you express has got to be personal, and it must relate directly to your motives . It’s absolutely no use whatever to produce some bland, boring page or two about hard work and how interested you are in your subject. This is exactly what every other candidate will write, and for the most competitive courses, you will want to stand out. But the best way to do this is not to try to be someone else; be yourself. Mention the fact that you like juggling. Talk about how you felt when your father was laid off work. Begin from your earliest memory. So long as what you say relates to what makes you the person you are, and then why that person has chosen to apply for this course, it deserves to be there.

What underscores all these points is a simple, and very ancient, piece of advice; know thyself . Nobody expects you to have everything figured out when you apply for a masters, but they will at least expect you to have a firm grasp of what you want out of the degree you’ve chosen to apply for. It’s in nobody’s interests for students to undertake courses for which they are ill-prepared, or that they haven’t really thought through – all you need to do is show your chosen university that this doesn’t apply to you.

And let’s face it; a masters degree is a fantastic opportunity, that will allow you to gain an expert understanding of a field about which you are passionate, and will build a bridge to a career that excites you – what could be easier to write about than that? But if you prefer to get some guidance, have a look at our motivational letter templates below.

Example 1: Motivation Letter for a Masters of Science Degree (MSc)

Dear sir /Madam,

My name is [name] and most recently I have been working as a [job title] at [company name]. I hold a B.Sc degree in [subject] from [university name].

The undergraduate curriculum in [subject], [university name], introduced me to a wide variety of subjects in the field of [subject]. Various courses like [course 1], [course 2], [course 3] (name all relevant courses) provided me with a strong footing in [subject of the masters degree].

While offering both depth and breadth across this field, these courses put into perspective the importance and relevance of [subject] and the application of its fundamentals to the problems faced by the real world.

I am much eager to adopt and know new technologies. I am really enthusiastic to attend a Master of [subject] at [university name] in order to understand different [subject] concepts and its applications to more complex real life situations. The good reputation of high-quality education standards, an extremely distinguished faculty members, and research facilities are the factors which have motivated me to apply for my masters studies at [university name].

Moreover, I feel I am responsible for making a big move in this field and this scholarship will give me a big chance to be one day someone who is remembered for his innovations. I think it is our duty as people sharing life in this world to make our future better because the future is not only ours. The next generation should be proud of us one day when they look back and find how hard we worked to make the world a better place. I believe my qualification and your needs would be an excellent fit. I will be happy to provide any further information or documents if required. I look forward to your positive response. Thank you for your time and consideration.

Kind regards,

strong motivation letter for job

Example 2: Motivation Letter for a Masters of Art Degree (M.A.)

Dear Prof. [name],

I am writing to inform you of my interest in the Masters of Arts [name] program at [university name].

I currently hold my Bachelor’s of Arts in Art History [subject] from the University of [name], having graduated with cum laude with a GPA of 3.82 [grade]. After attending the University of [name], I completed a 3 month internship at the National Gallery in London (GB) followed by a 6 months internship at the Museum of Modern Art in New York (USA).

During my studies and internships I developed a deep interest in Italian Art, with a particular focus on artists form the 17th century. Having worked under the supervision of Prof. [name] at the National Gallery enabled me to get a very deep understanding of [specific subject] and I see the Masters of Arts [name] program at [university name] as a unique opportunity to intensify my knowledge and continue my studies.

Given my education and experience from [university name], National Gallery and Museum of Modern Art, I am confident that I am an excellent fit for the Masters of Arts [name] program at [university name]. I have researched the program and determined that the coursework and research profile of the college are a strong match. I’m particularly impressed by the volumes of [name] books in the university’s library, which are of particular interest for me and which I would love to study in great detail.

If you have any further questions, please contact me using the information at the top of this letter.

Did you know that most students apply to 5-7 different masters programs? The reasons for that are very simple: the more programs you apply to, the more options will you have to choose from in the end. You should therefore always apply to multiple programs. The best way to find alternative programs is to just search for them here on mastersavenue . It's free and super fast. Why don't you give it a go?

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60 Examples of Strong Closing Statements: How to Close a Cover Letter

By Editorial Team on December 12, 2023 — 16 minutes to read

A strong cover letter closing is essential in making a great impression and reinforcing your enthusiasm for the job opportunity. It provides a final opportunity to emphasize your relevant skills, experiences, and personal attributes that make you an ideal candidate. A compelling closing also encourages the employer to take action, such as inviting you for an interview. Consider these examples:

  • Thank you for considering my application. I am looking forward to the opportunity to contribute my skills and experiences in this exciting role.
  • I am eager to discuss how my background aligns with your team’s goals and how I can contribute to your company’s growth.
  • I am confident that my expertise in social media marketing makes me well-suited for this position, and I appreciate your time and consideration.

Positive Impact on Employers

Your cover letter closing is crucial, as it leaves a lasting impression on the employer and influences their perception of you as a candidate. A positive and engaging closing helps you stand out among other applicants and increases your chances of being selected for an interview. Here are a few key points that can create a positive impact:

  • Express gratitude : Show appreciation for the time the employer has spent reading your cover letter, and thank them for considering your application.
  • Be enthusiastic : Reiterate your excitement about the job opportunity and the prospect of joining their team.
  • Include a call to action : Encourage further engagement, like scheduling an interview or discussing your qualifications in more detail.

For example:

Thank you for taking the time to review my application. I am highly enthusiastic about joining your team and discussing my potential contributions to your ongoing projects. Please don’t hesitate to reach out to me at your earliest convenience.

Crafting Your Final Paragraph

Summarizing your enthusiasm.

To leave a lasting impression, summarize your enthusiasm for the role in your closing paragraph. Highlight your excitement about the opportunity and express gratitude for the potential connection with the company. For instance:

I’m thrilled about the prospect of joining the (…) team and contributing my marketing skills to drive innovative campaigns. Thank you for considering my application.

Reaffirming Your Best Fit for the Role

Before signing off, reinforce why you’re the perfect candidate for the position. Briefly recap your relevant experience, skills, or accomplishments that set you apart. Be concise yet confident in your message. For example:

With my five years of experience in international sales and my proven ability to develop long-term client relationships, I am confident in my ability to excel as your next Sales Manager.

Choosing the Right Sign-Off

Professional sign-off options.

Selecting the appropriate closing for your cover letter can leave a lasting impression. Here are some professional sign-off options to consider:

  • Sincerely : This classic sign-off is appropriate for most scenarios and conveys professionalism.
  • Best regards : A versatile and slightly more casual option, ideal for a variety of industries.
  • Kind regards : This friendly sign-off is suitable when you have developed a rapport with the receiver, like the hiring manager.

You can also try other options such as Yours truly , Respectfully , or Yours faithfully , depending on your preference and the nature of the job you are applying for.

Matching the Company Culture

Try to tailor your sign-off to match the company culture. Researching the company’s website, social media, or reviewing employee testimonials can help you get a better understanding of the company culture. For example:

  • Innovative or creative industries : Feel free to express yourself with a casual yet professional closing, like Warm Regards or Cheers .
  • Traditional or formal industries : Stick to more formal options such as Sincerely or Best Regards .

Incorporating a Call to Action

Proposing the next steps.

A well-crafted cover letter should inspire the reader to take the next step. This could include scheduling an interview, discussing your application further, or even simply reviewing your attached resume. To encourage this action, incorporate a call to action (CTA) at the end of your cover letter that guides the hiring manager.

Some examples of CTAs in the context of cover letters include:

  • Schedule a meeting : “I’m excited about the opportunity to discuss my experiences and how they align with the [job title] position. Let’s set up a time to chat!”
  • Ask for a callback : “I’d be thrilled to further discuss my application and the value I bring to the table. Give me a call at your earliest convenience to chat more.”
  • Direct them to your portfolio : “I’d love to showcase my recent work, which you can find at [website link]. Let’s discuss how my skillset aligns with the [job title] role.”

Remember to tailor these examples to your specific application and the company to which you’re applying.

60 Examples of Strong Closing Statements For a Cover Letter

  • 1. This position seems like a perfect match for my experience, passions, and career aspirations. I would love to bring my skills and expertise to your organization.
  • 2. I am confident that I can make an immediate and positive impact if given the opportunity to join your team. I look forward to discussing how I can contribute to your organization’s success.
  • 3. My background and capabilities align well with the responsibilities of this role. I am excited by the prospect of applying my experience to this position.
  • 4. I am enthusiastic about the chance to join your organization. Please contact me to further discuss my qualifications and how I can add value.
  • 5. I would welcome the opportunity to showcase my abilities and help drive growth and innovation through this position. I am eager to learn more.
  • 6. With my skills and experience, I am prepared to excel in this role and hit the ground running. I look forward to speaking with you.
  • 7. I am confident I would thrive in this position. I am eager to bring my skills, passion, and drive to your dynamic team.
  • 8. I believe I am an excellent fit for this opportunity and am excited by the prospect of contributing my talents to your organization. I welcome the chance to speak with you further.
  • 9. My experience aligns well with the responsibilities of this exciting role. I am enthusiastic about the opportunity to apply my skills to benefit your organization.
  • 10. I am excited by the chance to join your team. I look forward to further discussion.
  • 11. I am confident that I possess the necessary qualifications for this role and would excel if given the opportunity.
  • 12. With my background and passion, I am prepared to hit the ground running and make an immediate impact through this position. I would love to join your team.
  • 13. I am eager to apply my expertise to help drive success and innovation for your organization. Please contact me to arrange a time to talk.
  • 14. My experience has fully prepared me to excel in this role. I am excited by the prospect of bringing my skills to your dynamic organization.
  • 15. I am enthusiastic about this opportunity and the chance to contribute to your company’s continued growth and innovation. I look forward to elaborating on my qualifications.
  • 16. I am confident I can perform exceptionally well in this position. I am excited by the prospect of joining your team and organization.
  • 17. With my proven track record, I am prepared to dive in and deliver results through this role. I would be thrilled to join your organization.
  • 18. I am eager to join an organization where I can utilize my expertise to create meaningful impact. This role seems like an excellent fit.
  • 19. I am excited by the prospect of joining your innovative company. My skills would enable me to contribute to your team’s success right away.
  • 20. I am confident my background makes me a competitive applicant for this opportunity. I am excited to further discuss my qualifications with you.
  • 21. With my experience and passion, I know I would thrive in this position. I hope to have the chance to join your talented team.
  • 22. I am enthusiastic about the prospect of bringing my skills and experience to your dynamic organization.
  • 23. I am eager to apply my expertise to help drive innovation and success in this role. I would be thrilled to join your team.
  • 24. I am confident my abilities make me a strong candidate for this opportunity. I am excited by the chance to contribute to your company’s growth.
  • 25. I believe I possess the necessary skills, experience, and drive to excel in this position.
  • 26. With my background, I am prepared to dive in, roll up my sleeves, and immediately begin adding value in this role. I am excited by this opportunity.
  • 27. I am enthusiastic about the prospect of joining your team. I am confident my experience would allow me to thrive in this position.
  • 28. I would welcome the opportunity to join your organization and collaborate with your talented team in this role. Please contact me to further discuss my qualifications.
  • 29. I am excited by the chance to apply my skills and experience to help drive innovation and success for your company. I hope to speak with you soon.
  • 30. I am eager to bring passion, expertise, and a strong work ethic to this position. I am confident I would excel on your team. I look forward to further discussing how I can contribute to your organization’s success.
  • 31. I am confident that I have the necessary qualifications to excel in this role, and I am excited by the prospect of contributing my skills to your organization. I look forward to discussing this opportunity further.
  • 32. With my experience and capabilities, I know I would be a great asset to your team through this position. I am eager to bring my passion and expertise to your dynamic organization.
  • 33. I am enthusiastic about the chance to apply my background in a way that drives meaningful impact and innovation. This role seems like an ideal fit for my skills.
  • 34. I am eager to join your organization and collaborate with your talented team to deliver exceptional results.
  • 35. I am prepared to hit the ground running and make immediate contributions in this role. My experience aligns well with the responsibilities, and I am excited by the prospect of joining your company.
  • 36. I am confident that I possess the ideal qualifications for this opportunity. I would love to join your organization and contribute my skills to help drive future success.
  • 37. With my proven track record and expertise, I am prepared to dive in and immediately begin adding value through this position. I am excited by this opportunity and welcome further discussion.
  • 38. My background and capabilities make me confident that I can perform exceptionally well in this role.
  • 39. I am eager to apply my skills in a high-impact position with a respected organization like yours. I am confident I would thrive on your team. Please contact me to arrange a meeting.
  • 40. I believe this role is an excellent match for my qualifications. I am excited by the opportunity to contribute my experience and talents to your innovative company.
  • 41. I am confident that my background has prepared me well to excel in this position. I would be thrilled to join your talented team and organization.
  • 42. With my passion, expertise, and proven ability to deliver results, I am prepared to dive in and immediately begin driving value through this role. I am excited by this opportunity and look forward to further discussion.
  • 43. I am enthusiastic about the prospect of applying my skills in a challenging and rewarding position at your respected company. I am eager to learn more about this opportunity.
  • 44. I am excited by the chance to join your dynamic team. My experience has fully prepared me to thrive in this position and help drive your organization’s continued success.
  • 45. I am confident I possess the ideal qualifications for this opportunity. I would welcome the chance to join your team and contribute to future growth and innovation.
  • 46. With my background and capabilities, I am prepared to excel in this role. I am enthusiastic about the prospect of applying my experience to benefit your organization. I look forward to speaking with you.
  • 47. I am eager to utilize my expertise. Please contact me to arrange a meeting to discuss my qualifications.
  • 48. I am excited by the prospect of joining your team. I am confident my skills and experience make me a competitive applicant for this opportunity. I look forward to further discussion.
  • 49. This role seems like an excellent match for my background. I am enthusiastic about the opportunity to contribute to your organization’s success and future growth.
  • 50. I am confident I possess the necessary experience and qualifications to excel in this position. I would be thrilled to join your talented team. I look forward to speaking with you.
  • 51. I am excited by this opportunity and welcome the chance to further discuss my qualifications.
  • 52. I am eager to apply my expertise in a challenging role that enables me to create meaningful impact. I am confident I would thrive in this position on your team.
  • 53. I believe I am an excellent fit for this opportunity. I would be honored to join your organization and collaborate with your talented team. I look forward to further discussion.
  • 54. I am enthusiastic about the prospect of contributing my experience to help drive innovation and continued success. I am excited by this opportunity and confident in my ability to excel.
  • 55. Thank you for reviewing my application. I am eager to bring my background and capabilities to this exciting role on your team. I am confident I can perform exceptionally well if given the opportunity. I look forward to speaking with you.
  • 56. With my proven skills and expertise aligned with this position’s responsibilities, I am prepared to dive in and immediately begin adding value to your organization.
  • 57. I am confident that my experience, capabilities and passion for excellence would allow me to thrive in this role. I would welcome the opportunity to join your respected organization and am eager to further discuss my qualifications.
  • 58. I am excited by the prospect of utilizing my background to help drive innovation and success in this position. I am confident in my ability to excel on your team and look forward to learning more.
  • 59. I believe I am an excellent candidate for this opportunity. I am enthusiastic about applying my experience to contribute to the continued growth and success of your esteemed organization.
  • 60. With my proven track record and expertise, I know I would thrive in this role. I am eager to bring my skills and passion to your dynamic team. Thank you for your consideration – I look forward to discussing this opportunity further.

When choosing a closing statement, make sure it matches the overall tone of your cover letter and reflects your personality. Also, take into consideration the company culture and position you’re applying for.

Examples of Effective Cover Letter Closings

Formal closings.

  • Respectfully,
  • Yours faithfully,
  • Kind regards,
  • Best regards,
  • Yours sincerely,
  • Yours truly,

Semi-Formal Closings

  • Warm regards,
  • Best wishes,
  • With appreciation,
  • Looking forward to your response,
  • Yours in professional success,
  • Many thanks,
  • Thank you for your consideration,
  • Eager for the opportunity to connect,

Casual Closings

  • Have a great day,
  • All the best,
  • Thanks so much,
  • Excited to chat soon,
  • Grateful for your time.

Polishing Your Cover Letter Ending

Proofreading for errors.

Don’t underestimate the power of a well-proofread cover letter. Before sending it off, give it a thorough read-through, and look closely for any grammar, spelling, or punctuation errors. Consider using a grammar tool to help catch mistakes you might have missed. Also, ask a friend, family member, or even a professional to review your cover letter. Their fresh perspective can provide valuable insights and catch anything you might have overlooked.

Ensuring Consistency with Your Resume

To make your application seamless, double-check your cover letter and resume to ensure consistency. Pay special attention to details such as job titles, dates, and company names, as inconsistencies can raise concerns from potential employers. It’s also a good idea to match the formatting and fonts across both documents to give your application a polished and cohesive look. Make sure the skills and experiences you highlight in your cover letter are complementary to those mentioned in your resume, so they work together to make a strong case for your candidacy.

Sending Your Cover Letter

Email versus hard copy.

When sending your cover letter, you’ll usually have two options: email or hard copy. Each has its benefits and considerations:

  • More convenient and faster
  • Allows for easy tracking and organization
  • Often preferred by employers
  • Be sure to use professional language and an appropriate subject line
  • Formal option, which may be required for certain industries or applications
  • Neatly print and sign your cover letter
  • Use quality paper and a matching envelope

It’s crucial to consider the preferences of the employer when deciding which method to use. If they haven’t specified a preference, feel free to choose the one that makes the most sense for you.

Following Submission Guidelines

No matter how well-written your cover letter is, failing to follow submission guidelines can hurt your chances of being considered for the position. Pay close attention to these key details when preparing your cover letter:

  • Deadline: Be punctual in submitting your application – submit on time or even earlier.
  • Formatting requirements: Follow any formatting requirements mentioned explicitly, such as font type, font size, and margins.
  • File format: Save and send your cover letter in the requested file format, like PDF or Word Document (.docx).
  • Contact information: Don’t forget to include your up-to-date contact information, such as your email address and phone number.

Frequently Asked Questions

What are some strong closing statements for a cover letter that stand out to employers.

A strong closing statement should reiterate your enthusiasm for the position and demonstrate your confidence in your qualifications. Here are some examples:

  • “I’m excited about the opportunity to contribute my skills and experience to your team and look forward to discussing my qualifications further.”
  • “Thank you for considering my application. I believe my expertise aligns well with the role, and I am eager to contribute to the success of your organization.”
  • “I’m confident that my skills make me an ideal candidate for the position, and I’m eager to discuss how I can add value to your company.”

What’s the best way to format the closing section of my cover letter?

To format the closing section of your cover letter, you should:

  • Leave a space between the last paragraph and your closing.
  • Use a closing phrase like “Sincerely” or “Kind regards.”
  • Add your full name and contact information, such as email address and phone number.
  • If applicable, include any relevant links, such as your LinkedIn profile or online portfolio.
  • Leave a space between your closing phrase and your name so you can add a digital or printed signature.

Should I use ‘Kind regards’ or ‘Yours sincerely’ to finish off my cover letter?

Both ‘Kind regards’ and ‘Yours sincerely’ are acceptable and professional ways to end a cover letter. You can choose which one you feel most comfortable with or suits your individual style. In general, ‘Kind regards’ is a safe and widely used option, while ‘Yours sincerely’ is considered a bit more formal.

How can you make a cover letter feel personal and engaging without being too casual?

To make your cover letter personal and engaging, try these tips:

  • Address the recipient by name, if possible, to create a connection.
  • Start your cover letter by mentioning a specific detail about the company or role to show you’ve done your research.
  • Share anecdotes from your experience that directly relate to the requirements of the job and showcase your unique qualities.
  • Focus on the value you can bring to the company, rather than just listing your qualifications.
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    After you write a good opening statement, continue describing your motivations for applying in 2-3 more paragraphs. And consider adding a bulleted list to make your motivation letter easier to read. 3. Close strong. End your letter of motivation with a paragraph that: thanks the reader for going through your letter.

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    1. Start With a Motivation Letter Header. Addressing a motivation letter is exactly the same as creating a header for a cover letter. Take a look at this example: Addressing the Letter of Motivation—Example Right Example. Jane Kelly. High-School Graduate. 506 5th St. La Porte, IN 46350, USA. 574-205-9169. [email protected]. 07.20.2023. Ms ...

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    A motivation letter should summarize the reasons you are a suitable candidate for the position you are applying for while also staying concise and organized. To write a motivation letter that properly convinces your audience of your passion and drive for a position, here are the steps you should take: 1. Research the institution.

  11. How to Write a Motivation Letter 2024 (+ 3 Examples)

    The words that you choose for the body of your motivation letter will frame the emotional narrative of your interview. Be true to yourself and the right kinds of opportunities will be sure to come your way. You will struggle if you try to be someone else. Hiring managers can sense fake candidates.

  12. 25 Best Motivation Letter Example Templates

    25 Best Motivation Letter Example Template Body Paragraphs. Here are 25 sample body paragraphs to plug into the template to create your own letter for that potential job at your dream company. 1. What drew me to [Company Name] was your company vision, [company vision/slogan].

  13. 5 Inspiring Examples: Writing a Motivation Letter (Key Elements)

    Closing: Ending with a Strong Conclusion. ... Example of a compelling motivation letter for a job Example 4. Subject: Motivation Letter for the Marketing Coordinator Position. Dear [Hiring Manager's Name], I am excited to apply for the Marketing Coordinator role at [Company Name]. As a passionate marketing professional with 3 years of ...

  14. How to Write a Motivation Letter (With Samples and a Template)

    Proofread your letter. 1. Create an outline. The first thing to do is to brainstorm ideas for your motivation letter. Gather your thoughts about relevant details, such as the requirements you meet for a study program or qualifications for volunteer work. Next, write an ordered outline of the content of your motivation letter.

  15. Ultimate Guide to Crafting a Winning Motivation Letter in 2024

    a Winning Motivation Letter in 2024. Stephen Greet April 13, 2024. Scholarships, degrees, volunteer roles, internships, and jobs share a key requirement: motivation. No matter if you're applying for a research position or hoping to score a scholarship, the person you're writing to wants to know that you're motivated, and beyond that, what ...

  16. How To Write a Cover Letter (With Examples and Tips)

    Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.

  17. How to Write a Successful Motivational Letter: Guidelines

    Motivational Letter vs. Cover Letter. Motivational statements and cover letters are documents used in the application process. However, they are different in purpose and content. What is a motivation letter? A motivation letter elaborates on why the candidate is passionate about a job or course.It needs to focus on their goals, skills, and qualifications, as well as their enthusiasm for the role.

  18. Motivational Letter Example & Writing Guide for 2024

    Motivational letter for a job application: closing. My thanks to you for reviewing my application. Please don't hesitate to contact me on the number above at any time that's convenient to you so we can discuss this opportunity in more detail. 6. Use the correct sign-off in your motivation letter for a job.

  19. The Best Cover Letter Examples for Any Job Seeker

    2. A Clear Pitch. Use the next few paragraphs of your cover letter to "hit them with the strongest results you have that are aligned with the opportunity," Godfred says. Ryan Kahn —Muse career coach and founder of The Hired Group —calls this your pitch.

  20. How to write a successful motivational letter

    But if you prefer to get some guidance, have a look at our motivational letter templates below. Example 1: Motivation Letter for a Masters of Science Degree (MSc) Dear sir /Madam, My name is [name] and most recently I have been working as a [job title] at [company name]. I hold a B.Sc degree in [subject] from [university name].

  21. 30 Better Ways to Start a Cover Letter

    Communicate that you'll bring something to the company: You'll get more into the details after your opening, of course. But your cover letter opener should still tell the reader, "This person can do something for us ," rather than, "This job would really help them .". Stick to the point: Your opener, while creative, should still be ...

  22. Free Cover Letter Generator: Build a Cover Letter Online

    Here's what you get with our free cover letter generator: 1. Cover letter templates perfect for all kinds of jobs. You'll get a chance to pick the layout from a wide selection of cover letter templates free to customize whichever way you want. Go for what stands out instead of saying yes to the mediocre. 2.

  23. 60 Examples of Strong Closing Statements: How to Close a Cover Letter

    I am enthusiastic about the prospect of bringing my skills and experience to your dynamic organization. 23. I am eager to apply my expertise to help drive innovation and success in this role. I would be thrilled to join your team. 24. I am confident my abilities make me a strong candidate for this opportunity.