cover letter for a virtual assistant

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3 Virtual Assistant Cover Letter Examples Made for 2024 

• Virtual Assistant Cover Letter
• Virtual Assistant No Experience Cover Letter
• Upwork Virtual Assistant Cover Letter
• Write Your Virtual Assistant Cover Letter

You take care of all the little things that become big when the moment strikes, like phone calls, office supply inventory, follow-up emails, appointment calendars, and travel arrangements.

But how do you write a cover letter to complement your virtual assistant resume and cover all those tasks, abilities, and your amazing growth potential?

Before you start fretting, check out our three virtual assistant cover letter examples that are bound to help. And while you’re at it, try our AI cover letter generator .

Virtual Assistant Cover Letter Example

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Why this cover letter works

• The more you align your skills with the job ad, the sparkier your virtual assistant cover letter becomes. But don’t highlight these proficiencies casually. Weave them into compelling narratives of you overcoming challenges, spurring efficiency, and achieving positive results (cue increase in LinkedIn and Instagram followers)

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Virtual Assistant No Experience Cover Letter Example

• Talk about coursework, a school project, or even a hobby that reflects your eye for detail. An example would be how Theo applied his expertise in data verification to enhance data accuracy for his college’s health club membership records.

Upwork Virtual Assistant Cover Letter Example

• Notice how this Upwork virtual assistant cover letter spotlights adventures using Canva, Adobe Spark, Microsoft Outlook, and Content Management Systems, going further to include tangible results from the applications.

Related cover letter examples

• Virtual assistant resume
• Administrative assistant
• Executive assistant
• Office assistant
• Personal assistant

How to Refine Your Virtual Assistant Cover Letter

Virtual assistants work in various fields—you might be helping an executive in a medical clinic or assisting leading social workers. Either way, your niche should be absolutely clear in your cover letter!

Re-read the job description for hints on what that particular job role centers around and choose qualifying points based on the requirements. It’s usually helpful to keep a selection of body paragraphs and skills handy so you can switch them out for each job application.

Writing an appealing greeting and intro

“Dear Sir/Madam” nope! Talk about dated and generic. Instead, you’ll need a name for an effective cover letter greeting. Look at the job ad again, and research the company until you find who you’re writing to and address them by name.

After a formal greeting with a name, hook your reader with relevant qualifications. Make these traits unique and specifically express how you can take the virtual assistant role to a new level.

Connect with the company, too. Return to the company website and check the job description for obstacles you can help overcome. Find a mission statement and align yourself with the organization’s vision.

Impress the reader with a fast overview of your current (excellent!) fit for the job and leave them wanting to read more!

Don’t write something incomplete, vague, and informal, like this opener that’s downright painful:

I’m so good at calendars you wouldn’t believe it, and I’m gonna make sure your company does great. I’m an awesome virtual assistant:

Instead, stay formal and follow this opener’s example. Make the reader interested in how your abilities will improve the company.

This one’s way better!

Dear Mr. Lopez:

With a growing interest in the digital freelance ecosystem and an undeniable knack for administrative support, I’m enthusiastically seeking to catapult my career as a virtual assistant with Upwork. Leveraging my strengths in Microsoft Outlook, word processing, basic graphic design, and more, I’m ready to enhance your operations by making a strong, positive impact within your work environment.

Writing top-tier body paragraphs

As a virtual assistant, you pride yourself on documenting and conveying essential information quickly. You’ll want to do the same in your cover letter’s body paragraphs. Use each paragraph to highlight one major accomplishment and how it will benefit your next employer.

Each success story you share should highlight your technical abilities, interpersonal prowess, and ability to anticipate someone’s needs. Relating these paragraphs to each job description is essential for peak relevance and desirability.

Don’t detail your work experiences arranging seasonal displays. You’re applying for a virtual role, and it probably revolves more around arranging appointment calendars! Mention digital tools you use to get the job done and pull in soft skills that exemplify your efficiency.

Metrics are another critical component of your cover letter. Use quantifiable data like personal ratings, satisfaction percentages, and budget savings to show that you can significantly impact your role.

Now here’s a good body paragraph:

A fundraising event I organized for Our Next Generation, a local non-profit, familiarized me with text encoding. I was tasked with managing digital campaign data and ensuring undistorted transmission of information across various communication channels. Thorough data handling facilitated a 23% increase in campaign effectiveness and brought in an impressive 18% more donations than previous campaigns.

Closing and signing off your lovely cover letter

Now that you’ve gotten all your data in order within those body paragraphs, it’s time to wrap everything up with finesse. You’ll want to summarize once more why you want the job and why you’re qualified for it.

Ask yourself again: What skills and impactful experiences make me a great virtual assistant? How do those qualifications stand to benefit my potential employer?

And don’t forget to invite further communication with a solid call to action! You want the opportunity to discuss your abilities and personal connection to the company in greater depth.

Finally, make sure you sign off professionally and politely. Thank the reader for their time. Your thank-you can go in your final paragraph or serve as your signoff. If you use a different signoff, stay professional and use your real, full name.

Don’t write a weak closer without examples of connection, skills, or gratitude. And don’t sign with a nickname:

There you go. As you can see I’d be great at your company here and I wouldn’t miss any appointments. Let me know when I can start so I can let my old boss know.

Instead, check out how effective it is to professionally present skills and personal traits as being pre-aligned with company values:

Talk about an effective closer!

With Aurora Health Care, I visualize my role as a critical part of the healthcare and sustainability mission. I’m eager to utilize my data entry skills to support your administrative teams, collaborate to streamline data-related operations, and contribute towards improving healthcare services. Thank you for your time, and I look forward to discussing further how my background could add value to your dynamic team.

Theo Christopoulos

Virtual Assistant Cover Letter Mistakes to Avoid

• You manage all kinds of little details and essential tasks each day, so make sure you don’t sabotage your chances by overlooking errors in your virtual assistant cover letter (especially if you’ve used ChatGPT )! A simple error like an incorrect date makes a huge difference on the job, so don’t lose the opportunity to demonstrate a sharp eye for key details throughout your virtual assistant cover letter! One great method here is to think of a time when you actually caught an error and prevented an inconvenient or costly mishap.
• As a virtual assistant, you’ll naturally want to highlight skills that demonstrate your desire to help people get things done. And don’t get us wrong—your ability to coordinate and communicate effectively with others is essential! But recruiters and potential employers want to know exactly which tools you use to accomplish each goal, too, especially since so much of your role is digital. Working specifics in is easier than it might sound: If you used MS Teams to help coordinate a virtual event, specify that, and if you worked hard to coordinate a group project, mention that you used Asana to achieve success.
• Numbers are important, and not just because they catch the reader’s eye on the page: Recruiters love to see measurable results that align with the organization’s needs. You’ll need metrics to quantify your accomplishments and show the impact you’ve made as a virtual assistant, and you can use some brief context to set off each paragraph of how your professional story has made you into the perfect candidate.
• Don’t make the recruiter wonder if your cover letter is a copy-paste! Read back over the job description as many times as it takes to find unique and frequently used keywords to work into your examples. Research the business and emphasize current, pressing issues you can help them solve.

Keep it short and sweet at one page! Your reader has little time, and you want to hook them quickly. If they see a two-page cover letter, it’s more likely to wind up in the discard pile instead of the “Awesome new virtual assistant” pile.

We know this part can sometimes be tricky, but you can make tons of progress by reviewing the job description details and any “About” or “Our Team” pages on the company site. If you’re still coming up empty-handed, try stuff like professional Facebook pages and LinkedIn accounts.

Some still do, but it’s become largely unnecessary. As you know from your virtual assistant experience, most information is exchanged digitally these days! Even if you’re going with snail mail, the usual address information on the envelope is enough and doesn’t need repeating on the cover letter.

• Career Advice
• Cover Letters

Virtual Assistant Cover Letter

A virtual assistant cover letter should summarize your experience and skills as well as explain your motivation for wanting to work for the company.

A virtual assistant typically works remotely to provide administrative services like scheduling meetings, preparing documents, and researching requested information.

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Virtual Assistant Cover Letter – Template

Download our free Virtual Assistant Cover Letter in MS Word format.

Virtual Assistant Cover Letter Sample:

[Full Name]

[Email Address]

[Contact Number]

[LinkedIn Profile/Website Link]

Dear [hiring manager’s title and last name, or their first name],

I found your advertisement for the Virtual Assistant vacancy and am very interested in the position. My experience in [administration or personal assistance] and ability to [#1 skill] and [#2 skill] make me the perfect candidate for the job. I know my skill set and industry knowledge will be invaluable to [name of the company] .

I am most impressed by [notable milestones or characteristics you appreciate about the company] and have some great ideas of my own to contribute. When I worked on [mention a successful project/initiative you were involved in] , we managed to [describe the result(s) of the project] . I believe your [project or company initiative you are especially interested in] will make waves in the industry and I would feel privileged to be a part of such an innovative team.

In my role as [current or former position] , I achieved [mention accomplishment(s) and strengthen it with a statistic, if possible] , which improved [mention the effect this accomplishment had on the company in question] . Most recently I attended [relevant training you’ve completed] that helped me sharpen my [list key skills or valuable attributes] .

I have attached my resume and [mention any other documents that were requested, if applicable] . If you like my ideas, I have many more I would like to discuss with you.

[Full name]

How to Write a Virtual Assistant Cover Letter:

Read our step-by-step instructions for writing the perfect virtual assistant cover letter.

Address your cover letter.

Provide your personal details..

List your name, physical address, telephone number, and any links to your website or LinkedIn profile at the top of your cover letter.

Address the hiring manager directly.

Research who the hiring manager is and address your cover letter to them personally. This shows your interest in the role and ability to perform research.

Outline your skills and experience.

Summarize your skills..

Mention your experience in administration or personal assistance, and list any skills that will help you in your role as a virtual assistant. This could include excellent communication, interpersonal skills, time management, and/or planning skills.

Mention any training you have completed.

Completing courses in your free time not only shows dedication to improving your skills, but also makes you a more qualified candidate. Try to explain how these courses have enriched your skills. For example, a course on new software to manage schedules and plan meetings.

Celebrate the organization and describe your accomplishments.

Talk about the company..

Mention a few projects that the company is involved in that you find interesting. This shows your research abilities and that you are genuinely interested in the work that the company does. As a virtual assistant, you may be inspired by the CEO's approach to social work or their interest in going green.

Describe your accomplishments.

Showing that you are capable and able to improve the company can be justified with previous accomplishments, such as increasing productivity, saving money on office supplies, and/or introducing energy-saving measures. Try to mention statistics to illustrate your success.

Attach your resume and close your letter.

Attach relevant documents..

Mention documents that may have been requested, like your resume or CV, and include any references that support your performance at your current or previous company.

Sign off your letter with a call to action to encourage the hiring manager to get in touch with you, and end with "Sincerely" and your full name.

How to Write a Cover Letter

How do I write a cover letter for a virtual assistant?

Your virtual assistant cover letter should include a few personal details, a description of your skills and experience, and your motivation for wanting to work at the company.

Try to mention specific accomplishments from your previous roles that show your qualification, and talk about projects that the company is involved in that you would like to contribute to.

How do you format a virtual assistant cover letter?

• Provide your personal details .
• Address the hiring manager directly .
• Summarize your skills .
• Talk about the company .
• Describe your accomplishments .
• Mention any training you have completed .
• Attach relevant documents .

What is the best format for a virtual assistant cover letter?

The best format for a virtual assistant cover letter is to keep it brief but provide enough evidence of your qualifications. For example, mention that you are proficient with specific planning software and use a statistic to prove how this skill improved your previous company.

Try to mention specific projects that the company is involved in that you are inspired by or excited to be a part of. This may be a corporate project or social work that the company does.

Related Articles:

The 12 best cover letter tips for 2024, how to address a cover letter, best cover letter generators, common cover letter mistakes, personal assistant cover letter.

Virtual Assistant Cover Letter Examples

Use these Virtual Assistant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Virtual assistants provide administrative support to businesses and professionals. They work remotely, which means they can often work flexible hours.

To get hired as a virtual assistant, you need to write a cover letter that shows you’re the perfect candidate for the job. Follow these examples to learn how to write a cover letter that will help you stand out from the competition.

Formal/Professional Writing Style Example

With a strong background in administrative support and excellent time-management skills, I believe that I am an ideal candidate for the role of Virtual Assistant.

I have over five years of experience as an administrative assistant, where I have honed my skills in managing schedules, organizing events, and communicating effectively with team members and clients. Further, I have developed abilities in streamlining processes and working autonomously. In my previous role at XYZ Company, I successfully managed the calendars of six executives, coordinated more than 50 client meetings, and executed a major conference with over 200 attendees.

In addition to my administrative experience, I possess a high level of proficiency in using essential software applications such as Microsoft Office Suite, Zoom, Slack, and Trello, ensuring smooth operations in a remote work setup. Furthermore, I take pride in my remarkable multitasking abilities, keen attention to detail, and strong organizational skills, which are essential when working in a dynamic virtual environment.

As the role of Virtual Assistant often involves numerous tasks and responsibilities, I am eager to prove my adaptability and problem-solving skills to contribute positively to your organization. With my passion for providing top-notch assistance and my commitment to meeting deadlines, I am confident in my ability to add value to your team and enhance the overall efficiency of your operations.

Thank you for considering my application. I am excited about the opportunity to join your company in this Virtual Assistant position and contribute to its continued success. Please find attached my resume, which provides additional details about my qualifications and experience. I am looking forward to the possibility of discussing my candidacy further with you.

[Your Full Name]

Entry-Level Writing Style Example

As a highly motivated and organized recent graduate, I am eager to utilize my skills and dedication to contribute to the success of your company. I believe that my strong communication skills, adaptability, and willingness to learn make me a perfect fit for this role.

During my time at university, pursuing a Bachelor’s degree in Business Administration, I gained valuable experience working on multiple projects and collaborating with diverse teams. My coursework in areas such as project management and marketing provided me with foundational skills that I can apply in the role of a Virtual Assistant. Furthermore, my experience as an intern at a local startup allowed me to learn firsthand how to prioritize tasks, manage deadlines, and communicate effectively in a remote work environment.

In this digital age, I understand the importance of constantly staying up to date with the latest tools and trends in the virtual workplace. As a result, I have honed my proficiency in Microsoft Office Suite, Google Workspace, and project management tools like Trello and Asana. Additionally, I am confident in my ability to quickly learn and adapt to new systems and software as needed.

I am excited about the opportunity to support your team as a Virtual Assistant and contribute to the continued growth and success of your company. Thank you for considering my application. I look forward to discussing my qualifications in greater detail during an interview.

Sincerely, [Your Name]

Networking/Referral Writing Style Example

I was referred to this opportunity by my close friend and your esteemed colleague, Jane Doe, who strongly believes in my capabilities and thinks I would be an excellent fit for the role.

I have known Jane for over 6 years, having worked together on various projects, and I am confident that her understanding of my skills and experience highlights my suitability for the role of a Virtual Assistant. My background includes over four years of experience in providing efficient administrative support and managing projects for busy executives in fast-paced environments. With a strong attention to detail and excellent communication skills, I have proven myself to be highly effective in streamlining operations and ensuring that tasks are completed on time.

I am also well-versed in using various productivity and project management tools such as Trello, Asana, and Google Suite, which I understand are pivotal to the effective functioning of your team. My ability to quickly grasp new technology and prioritize tasks will surely aid in providing seamless support to you and your team.

Jane’s belief in my abilities leaves me confident that I can make a valuable contribution to your organization. I am eager to apply my skills and work closely with you all to provide efficient, reliable, and effective support.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to the success of your organization.

Warm Regards,

[Your Name]

Enthusiastic/Passionate Writing Style Example

Ever since I discovered the world of remote work, I have been relentlessly striving to become the most reliable, organized, and meticulous Virtual Assistant that any company could wish for. Upon reading your job posting, I immediately knew that this is the perfect opportunity I have been waiting for, and that I am the perfect candidate for you!

What attracts me most to this role is the opportunity to be part of a company that believes in innovation, flexibility, and enabling its employees to thrive in a virtual environment. Having sharpened my skills working remotely in various industries, I am confident that my adaptability, keen attention to detail, and problem-solving abilities will meet and exceed your expectations. Get ready to witness your email inbox, like never before—sorted, categorized, and prioritized to perfection. From scheduling meetings to managing projects and refining communication, I am eager and ready to thrive as your go-to Virtual Assistant.

Furthermore, I absolutely love the challenge of learning new tools, software, and systems that will improve both my efficiency and the company’s performance. I never shy away from taking on new responsibilities, and I am confident in my ability to make a meaningful difference at your organization from day one.

With a genuine hunger for success and unmatched commitment to excellence, I am beyond excited to contribute my skills, energy, and passion for virtual assistance to your team. I eagerly await the opportunity to further discuss my candidacy and prove to you that I am the enthusiastic and resourceful Virtual Assistant that you have been looking for.

Thank you for considering my application. It would be an absolute honor to work with you and your exceptional team!

Warm regards,

Problem-Solving Writing Style Example

Having thoroughly researched your company’s growth and current projects, it is evident that your team is dedicated to providing top-notch service to your clients. I have identified certain problem areas where I believe your organization can improve and, as an experienced Virtual Assistant, I am confident that my skills and expertise will be instrumental in addressing these challenges and ultimately driving the company’s success to new levels.

One of the primary issues I have identified is the increasing demand for efficient and effective time management across the team. This, coupled with an ever-expanding client base, poses potential setbacks in maintaining deadlines and delivering projects of exceptional quality. With my proven track record in juggling multiple projects simultaneously, I am uniquely suited to bring order and organization to your team’s workflow. By adeptly handling scheduling, managing emails, and coordinating project resources, I can ease the burden on your team members, enabling them to focus on strategic tasks and maintain strong relationships with your clients.

Additionally, I understand that ongoing team coordination is crucial to the overall success of the company. In previous roles, I have excelled in fostering effective communication between team members and clients, ensuring everyone stays informed and engaged in the collaborative process. My strong interpersonal skills and experience with various communication platforms will enable me to bridge any gaps and streamline project management.

Moreover, I look forward to applying my excellent research and problem-solving abilities to tackle any unforeseen challenges that may arise. My adaptability and attention to detail will be vital in anticipating issues in advance and providing resourceful solutions, effectively keeping the team on track and ensuring client satisfaction.

In conclusion, I believe my skill set, experience, and understanding of your organization’s challenges make me an ideal candidate for the Virtual Assistant role. I am eager to contribute toward the growth, efficiency, and ultimately, the success of your company. Thank you for considering my application, and I look forward to the opportunity to discuss my qualifications further.

Storytelling/Narrative Writing Style Example

As I sat at my desk, sipping my morning coffee, I couldn’t help but reminisce about the time when I was juggling multiple tasks while managing a team of five. The demanding role required me to hone my organizational and time-management skills, and I thrived in the fast-paced environment. It was during those years that I developed a passion for assisting others in achieving their goals and bringing order to chaos.

One particular day stands out in my memory. My boss, a busy executive, had an urgent deadline approaching, and she needed to finalize a crucial presentation. However, she was swamped with meetings and couldn’t devote the necessary time to the task at hand. She entrusted me with the responsibility of researching, collecting data, and creating the presentation while managing her schedule and communicating with clients.

As I delved into the project, I quickly realized the importance of prioritizing tasks and working efficiently within tight deadlines. I utilized various tools and technologies to streamline my workflow, ensuring that my boss’s needs were met with utmost professionalism. The result was a polished and persuasive presentation that she proudly delivered, which ultimately won her the contract.

That single experience sparked my desire to support professionals in achieving their objectives while optimizing their time and resources. It is with this passion and dedication that I apply for the Virtual Assistant role at your organization. I am confident that my experience in administration, project management, and outstanding communication skills make me a perfect fit for the position.

Thank you for considering my application. I look forward to the opportunity to contribute my skills and grow with your esteemed organization.

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Professional Development

Here’s how to write a compelling cover letter for virtual assistant roles, learn how to write a strong virtual assistant cover letter and make a fantastic first impression with recruiters. plus, use our examples to get a headstart..

Virtual assistants (VAs) have become a popular hire across a diverse range of coaching professionals. They’re game-changers in fast-paced and competitive markets, such as coaching. VAs work remotely, handle multiple tasks , and are a brilliant alternative to full-time, on-site employees.

As a result, virtual assistance is a flexible and attractive option for the employee and the employer. And if you’re looking for an opportunity in this field, this is the right time, as the VA market is set to witness significant growth in the upcoming years. But this means high competition, so how do you stand out among thousands of other applicants?

The first step to success is drafting an appealing virtual assistant cover letter. As an aspiring VA, you possess a wealth of skills, but you only have your resume and cover letter to show them. A convincing and creative cover letter helps you land your dream job.

Why is a cover letter necessary for a virtual assistant?

As a VA, you wear multiple hats, managing basic admin tasks, such as replying to emails, scheduling meetings, bookkeeping, and more. You may also take care of your client’s social media account, maintain their website, and book travel arrangements.

But these are skills included in a virtual assistant’s resume. A cover letter focuses more on your personality, working style, and attitude. Sharing a few experiences about your accomplishments and how you achieved them helps recruiters understand who you are and why you're a good fit for the role.

Most importantly, however, a cover letter grabs attention. All the skills listed above will only be visible if your cover letter convinces the reader to turn the page.

How to write an impactful cover letter for a virtual assistant role

A cover letter outlines your experiences, personality, and skill set. It also highlights your motivation and interest in applying.

The format is pretty standard — a header and a greeting, followed by a body, conclusion, and call-to-action (CTA). Each section must flow and communicate valuable characteristics like reliability and productivity. But you should tailor it to your role's specific requirements and prospective employer’s expectations. 

Also, remember, since you’re competing with other applicants and only get one shot, make the most of it. Here’s how to write an effective cover letter:

Include your personal information as a header

While it’s said, “Never judge a book by its cover,” some recruiters might. A virtual assistant cover letter must invite the reader to consider your application.

You can choose from various templates and designs, but the core information is straightforward. Add your full name, email address, and phone number at the top. But we don't recommend adding your full postal address — the town and state will do, but even those aren't necessary.

Ensure there's adequate whitespace, and avoid clutter. The header should be easy on the eye and include essential information –– available at a glance.

Offer a formal greeting

Your cover letter will undoubtedly be under the watchful eyes of a top-level team member — maybe even senior management. Although a VA role is typically just you and your client, avoid using first names in the salutation. And never include the cliche "To whom it may concern" greeting.

Instead, find your potential hiring manager’s name and address them directly. LinkedIn is a great place to start. To keep things safe, formally greet with a "Dear Mr/Mrs/Ms [surname]" salutation.

Explain why you're the best fit 

This is where you’ll summarize your skills and work experience. Your resume will provide in-depth insights, so you don’t need to flesh out anything here. Start with your best accomplishments and achievements most relevant to the job description. Briefly describe each situation's context and how you contributed. 

While explaining your achievements, highlight the skills that made them possible. Include hard skills, such as computer proficiency, project management, and data entry, as well as soft skills, such as communication, time management , and critical thinking. If you earned course certifications, add them and explain how they improved your abilities and translated into real-world use. 

Finally, give the recruiter an idea of your preferred working methods and be sincere about it, as you'll engage closely with your boss, who’ll undoubtedly appreciate an upfront and honest applicant.

Attach your resume and sign off

Conclude confidently, and emphasize that you can perform everything expected of you. It's common to express interest in the possibility of an interview soon but ensure you convey enthusiasm rather than expectation.

Provide any requested references, such as your resume or CV (although we recommend attaching these anyway), with your contact information. Add a CTA urging the recruiter to contact you, but don't come across as overeager. You can also add a website portfolio and social media links.

Sign off with a "Sincerely, [full name]," and revise your cover letter. Check for grammatical errors, typos, and extra spaces. We suggest using a professional font — like Arial or Times New Roman — and submitting your cover letter in a PDF format. This is the gold standard for online documentation and makes your application universally accessible.

{{mid-cta}}

Virtual assistant cover letter example

Now you know the essential elements of a virtual assistant’s cover letter. But how do you put it all together?

To simplify things, we’ve made a virtual assistant cover letter template to help you get off on the right foot. Here’s a sample:

‍ Dear Mr/Mrs/Ms [surname],

I am a highly motivated, committed, and passionate individual eager to join your organization as a virtual assistant. I believe my experience and skills will contribute to your vision’s progress.

While at [previous company], I gained a unique skill set that helped me transition to the next career phase. I have consistently demonstrated abilities in technical work, such as email management, bookkeeping, social media management, and more. My excellent communication skills and administrative support aided entrepreneurs and coaching agencies in handling time-sensitive tasks, earning me a reputation as a valuable and reliable personal assistant.

Here are my accomplishments during my five-year tenure at the company:

• Successfully completed online support tasks, including website maintenance, emailing weekly newsletters, and managing social media content.
• Consistently maintained a high level of professionalism in client assistance and deadlines.
• Balanced project management between numerous parties using my strong interpersonal skills.

These skills, together with my experience and educational background, make me feel positive about my future endeavors. I’m certain I will exceed all expectations you may have from a new virtual assistant.

Thank you for your time. I look forward to hearing more about [company name] and discussing how I can leverage my skill set and experience to contribute to your company's future.

[Your full name]

4 tips for writing a unique virtual assistant cover letter

Before you begin writing your cover letter, check out the following tips to ensure you’re maximizing your application’s potential:

• Keep it concise: Yes, you should convey your achievements and skills, but you should also keep the letter short. Your recruiter may receive many applications and not have the time to read long resumes and cover letters, so make sure you use short paragraphs and incorporate the right keywords.    
• Be wary of spelling and grammar errors: Employers expect outstanding writing skills from any virtual assistant, so it would be counterproductive to have typos and formatting issues in your cover letter. Double-check your cover letter, and use online spell checkers to ensure it reads well.
• Avoid using an overly conversational tone: While you may develop a close relationship with your future boss in the upcoming weeks or months, it’s wise to maintain a professional tone at first.
• Talk about your virtual work skills: As the name implies, VAs work remotely and often as freelancers or independent contractors (ICs) . Since you may never meet your employer face to face, ensuring your virtual and technical skills shine through in your cover letter is essential.

Learn more about VAs with Practice

It’s time to grab that virtual assistant position you’ve been eyeing for a while. Leverage this template and tips, build an impressive cover letter, and create an excellent first impression to open the doors to a fruitful career in coaching.

If you're just starting out, learn how to become a virtual assistant before drafting resumes and cover letters. But if you’re a seasoned professional with a large client base, leverage an efficient system to manage all your tasks. At Practice , we have various tools and templates, including customer relationship management (CRM) and Client Management Software .

With these extensive features, you can store client data, schedule meetings, and handle payments — all in one place. Try it today .

Legal is the least exciting part of a business. But it's important. We worked with our lawyers to create a virtual assistant contract template, free for any VA to use. Let us know where to send it:

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Resume Worded   |  Career Strategy

14 entry-level virtual assistant cover letters.

Approved by real hiring managers, these Entry-Level Virtual Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry-Level Virtual Assistant
• Remote Customer Support Specialist
• Digital Content Coordinator
• Remote Administrative Assistant
• Virtual Executive Assistant
• Administrative Assistant (Entry-Level)
• Remote Executive Assistant (Entry-Level)
• Alternative introductions for your cover letter
• Entry-Level Virtual Assistant resume examples

Entry-Level Virtual Assistant Cover Letter Example

Why this cover letter works in 2024, managing remote teams.

Highlighting experience in managing schedules and communications for remote workers shows adaptability and organizational skills, both of which are important for a Virtual Assistant role.

Accuracy Rate Achievement

By mentioning an impressive accuracy rate, this cover letter demonstrates attention to detail and the ability to produce quality work, which are essential skills for any role.

Initiative and Adaptability

Describing the creation of a virtual study group not only showcases initiative, but also highlights the ability to adapt to new technologies and collaborate with others, making the candidate stand out.

Show alignment with company values

Spot on with aligning your personal values with those of the company. It shows you've done your homework, understand what the company stands for, and are not just looking for any job - you want this job.

Admire the company's work

By showing your respect for the company's innovative approach, you're not just flattering them. You're demonstrating that you share their values and expressing a genuine interest in their work. That connection could be the factor that differentiates you from other candidates.

Translate your skills to the job

When you directly tie in your previous experience to the role you're applying for, you're doing the recruiter's job for them. It saves them from having to figure out if you'd be a good fit. Also, it shows that you've really thought about how you can contribute to the role.

Highlight personal achievements

When you mention something you're proud of, especially if it's related to the job, it not only provides evidence of your skills but also gives insight into what motivates you. It's a great way to show that you're driven and will bring that passion to the job.

Express enthusiasm for the role

Your eagerness about the prospect of pushing tech boundaries is a great sign to employers. It shows that you're not just looking for any job, you're excited about this job in particular. This shows commitment and can be very attractive to employers.

End with a positive note

By thanking the recruiter for considering your application, you're showing humility and a positive attitude. It leaves them with a good final impression of you, which can be a deciding factor when choosing between candidates.

Show enthusiasm for the virtual assistant role

When you express genuine excitement about the company and its mission, it highlights your alignment with the company's goals and shows you're likely to be a motivated and engaged team member.

Demonstrate proven administrative skills

Detailing specific tasks you've managed and the positive outcomes of your actions, such as improved productivity, proves you have practical experience and can bring real value to the team.

Highlight efficiency improvements

Sharing examples of how you've made processes more efficient, like the filing system overhaul, showcases your ability to think critically and improve operations, a key trait of a successful virtual assistant.

Emphasize adaptability and client focus

Your ability to adapt to different working styles and focus on providing personalized support directly translates to success in roles that demand flexibility and a client-centered approach.

Express eagerness to contribute

Closing with a forward-looking statement invites the hiring manager to envision you as a proactive and contributing member of their team, reinforcing your suitability for the role.

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Convey your passion for helping and organizing

Your excitement about the role and alignment with our mission tells me you're likely to be motivated and dedicated.

Link your academic and leadership skills to virtual assistant tasks

Sharing your strong organizational and communication skills through academic and extracurricular achievements provides a solid foundation for your capability as a virtual assistant.

Showcase your readiness for virtual assistant duties

Detailing the specific tasks you're prepared to handle reassures me of your understanding of the job's demands and your ability to meet them.

Highlight your enthusiasm for working with diverse clients

Your eagerness to support a range of clients indicates you're adaptable and willing to learn, traits essential for a successful virtual assistant.

Close with a forward-looking statement

Ending your cover letter with a look towards future discussions about your role in supporting our mission underscores your genuine interest in the position.

Show your passion for the virtual assistant role

Sharing your excitement about the job and how it aligns with your personal strengths sets a positive tone right from the start.

Highlight a key achievement

Talking about a specific success story, especially one that includes quantifiable results, showcases your ability to make a real impact.

Connect with the company's values

Expressing admiration for the company’s goals and culture demonstrates that you have done your homework and see yourself as a good fit.

Close with enthusiasm

Ending on an eager and optimistic note leaves a lasting impression and shows your genuine interest in the role and the company.

Remote Customer Support Specialist Cover Letter Example

Highlight quantifiable achievements.

I love that you've included specific numbers on how you've made an impact in your previous role. This shows that you're outcome-driven, and it gives a clear picture of what you can bring to the table.

Digital Content Coordinator Cover Letter Example

Connect with the company's mission.

When you express your admiration for Amazon's commitment to engaging content, you're connecting with their mission and showing that you understand what they value. This kind of alignment can be a strong signal that you'd be a great fit for the company culture.

Share lessons learned

By sharing what you've learned from your experiences, you're showing that you're reflective and growth-oriented. It signals that you'll continue to learn and grow in the role, which can be very appealing to employers who value continual improvement.

Show off teamwork

Discussing a project where you collaborated with cross-functional teams not only gives concrete evidence of your teamwork skills but also shows your ability to navigate complex dynamics. This is a highly sought-after skill, especially for roles requiring coordination across departments.

Communicate alignment with the company

By expressing your attraction to Amazon's innovative spirit and customer focus, you're showing that you're in tune with their core values. This shows the recruiter that you're not just qualified, but that you would also be a good cultural fit for the company.

Express gratitude and enthusiasm

By thanking the hiring manager and expressing excitement about potentially contributing to Amazon, you're ending on a high note. This shows your positivity and enthusiasm, which can also leave a lasting impression on the hiring manager.

Remote Administrative Assistant Cover Letter Example

Connect passion to productivity.

Linking your passion for helping others to tangible career achievements illustrates how your motivation translates into success for your employers, making you a more compelling candidate.

Showcase crisis management skills

Describing how you handle high-pressure situations while maintaining your regular duties demonstrates resilience and reliability, qualities essential for a remote administrative assistant.

Align personal values with company goals

When you share how a company's dedication to its clients resonates with you, it shows you're not just looking for any job but a role in which you can fully invest yourself and thrive.

Exhibit enthusiasm for collaboration

Ending with a statement of eagerness to support the company’s mission reinforces your desire to be part of the team and contributes to a positive impression on the hiring manager.

Virtual Executive Assistant Cover Letter Example

Show your enthusiasm for the virtual assistant role.

Stating your keen interest in the role and the company is a good start. It lets me know you've done your homework about who we are and what we value.

Highlight your virtual assistant achievements with numbers

Using percentages to show how you've improved processes or satisfaction scores is smart. It gives a clear picture of your impact in previous roles.

Demonstrate proactive problem-solving

Your ability to handle unexpected challenges effectively is crucial in a virtual setting. This shows me you're not just reactive but proactive in finding solutions.

Connect your values to the company’s mission

Explaining how your work ethic and values align with ours makes me see you as a potentially great fit for our culture.

Express eagerness to contribute to our success

Your closing statement reiterates not just your desire to join us but also to be a part of our growth. That's exactly the attitude we're looking for.

Administrative Assistant (Entry-Level) Cover Letter Example

Show your passion and fit for the administrative assistant role.

Expressing excitement and a personal connection to the company's goals can make your cover letter more appealing. Your commitment shows you're not just looking for any job but the right role at the right company.

Provide examples of relevant experience

Discussing specific tasks you've handled, like managing calendars and streamlining filing systems, gives a clear picture of your capabilities and how they apply to the job you’re seeking.

Highlight your contribution to the team

Mentioning your eagerness to contribute to the company's success implies you're a team player ready to add value from day one.

Emphasize strong communication skills

Stating your ability to communicate well with clients and team members is crucial, as effective communication is key in administrative roles, especially when coordinating with others.

Express eagerness to join the company

Clarifying your desire to be part of the company's team reinforces your interest and shows that you're ready to commit and make a positive impact.

Use personal experiences

Describing how your natural abilities have helped those around you makes your application more relatable and memorable.

Showcase your efficiency improvements

Providing examples of how you’ve streamlined processes in the past proves that you can bring valuable skills to the administrative assistant role.

Share your connection to the mission

Talking about a personal connection to the company’s mission highlights your passion for the work and suggests you’ll be a dedicated employee.

Express eagerness to join the team

A strong closing reiterates your interest and shows you’re ready to contribute to the company’s success.

Remote Executive Assistant (Entry-Level) Cover Letter Example

Demonstrate your organizational skills for the remote executive assistant position.

Mentioning your organizational and detail-oriented nature sets the stage for why you're a good fit for a role that demands precision and the ability to juggle multiple tasks.

Showcase your multifaceted experience

Drawing on both academic and professional experiences to highlight your qualifications suggests a well-rounded candidate ready to tackle the challenges of a remote executive assistant role.

Illustrate your adaptability and communication prowess

Sharing examples of how you've adapted to client needs and communicated effectively in past roles suggests you have the soft skills necessary for success in a remote environment.

Emphasize your problem-solving skills

Stressing your proactive approach to addressing challenges head-on demonstrates you're a critical thinker who can contribute to smoothing out operations and enhancing efficiency.

Convey genuine enthusiasm for the position

Ending your cover letter on a note of sincere interest in the opportunity and the team you'll be joining can leave a lasting positive impression on the hiring manager.

Show your enthusiasm for the remote executive assistant role

When you mention your degree and your eagerness to apply your skills in a dynamic work setting, you're showing me you're not just looking for any job. You're looking for this job. That's a good start because it tells me you have a purpose and are likely to be motivated and engaged in your work.

Highlight your proactive approach as an executive assistant

Talking about anticipating needs and handling last-minute changes not only demonstrates your ability to think ahead but also your flexibility and professionalism. For an entry-level position, these qualities stand out because they are critical in a remote environment where direct supervision is limited. It reassures me that you can manage challenges independently.

Connect with the company’s culture

By mentioning what draws you to the company, specifically its commitment to excellence and a positive culture, you're showing that you've done your homework. It tells me you're not just applying to any company; you're looking for a place where you fit in. This indicates a long-term interest in growing with the company, which is exactly what I'm looking for in a candidate.

Close with a strong call to action

Ending your cover letter by expressing excitement about the prospect of joining the team and contributing to its mission is a strong closing. It's assertive without being pushy. It leaves me with a clear sense of your enthusiasm and the value you believe you can bring to the role. It makes me want to move you to the next step in the hiring process.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Letter Templates & Example

10 Best Cover Letter Examples for Virtual Assistants: How to Get Hired Faster

Are you on the hunt for a job as a virtual assistant? If so, crafting a top-notch cover letter is an essential part of the process. A cover letter is your introduction to a potential employer, and it provides a chance to highlight your skills and experience. But how do you write a cover letter that stands out from the crowd? We’ve got you covered with some examples that can help!

Whether you’re just starting out or you’re a seasoned virtual assistant, our cover letter examples show how to highlight your relevant skills and customize your letter to each job posting. Our examples are fully editable, so you can make them your own and show off your unique personality. So, if you want to land your next job as a virtual assistant, check out our examples and get started on crafting the perfect cover letter.

The Perfect Structure for a Virtual Assistant Cover Letter

If you’re applying for a virtual assistant position, your cover letter is an essential tool to showcase your skills and experience to potential employers. It should be well-structured and concise, highlighting your qualifications and why you’re the best fit for the job.

The ideal structure for a virtual assistant cover letter should include:

1. Introduction: Start with a formal introduction, indicating your interest in the role and the company you’re applying for. This section should include your name, contact information, and a brief description of yourself.

2. Opening Paragraph: In this paragraph, you should highlight your experience as a virtual assistant and explain why you’re interested in the role. You can also mention any relevant skills and achievements that make you an ideal candidate.

3. Skills and Experience: This section should contain a more detailed account of your experience as a virtual assistant. Mention tasks you have successfully completed, software programs you know how to use, and any other relevant experience. Be specific and focus on the skills that are most important to the position you are applying for.

4. Personal Qualities: It’s not enough to highlight your technical skills – employers are also looking for someone who is reliable, professional, and easy to work with. Describe your personal traits that make you ideal for the position, such as attention to detail, excellent communication skills, and the ability to work under pressure.

5. Closing Remarks: In this section, thank the employer for considering your application and express your enthusiasm for the role. Provide your contact information and encourage the hiring manager to reach out to you if they have any further questions.

In summary, a virtual assistant cover letter should be well-structured, highlighting your experience, skills, and personal qualities. By following this format, you’ll increase your chances of landing a virtual assistant position and impressing any potential employers.

Cover Letter Examples for Virtual Assistant

Applying for virtual assistant position in a startup.

Dear Hiring Manager,

I am excited to submit my application for the Virtual Assistant position in your startup. As an experienced virtual assistant, I am confident that I can assist you in various tasks that will help improve business efficiency.

As a previous virtual assistant, I have a proven track record in providing administrative support, managing emails, scheduling meetings and conferences, and data entry. I am also proficient in using different software and tools such as Microsoft Office, G-Suite, and Asana.

I have excellent communication and interpersonal skills, enabling me to work closely with team members and clients. I am also highly organized and can manage multiple tasks simultaneously.

Thank you for considering my application. I look forward to discussing my qualifications in more detail.

[Your Name] Virtual Assistant

Recommendation for Virtual Assistant in a Law Firm

I am writing to recommend [Name], who has worked as my virtual assistant for the past year. [Name] has been an essential part of our team, providing excellent support to our firm.

[Name] has excellent organizational skills and can efficiently manage schedules, emails, and phone inquiries. [Name] is also experienced in research and data analysis and can provide valuable insights and reports.

[Name] communicates professionally and promptly, both with me and with our clients. [Name] is also a quick learner and can adapt to new tasks with ease.

I highly recommend [Name] for any Virtual Assistant role. Please feel free to contact me for further information.

[Your Name] [Your Position]

Applying for Virtual Assistant Position in an E-commerce Store

I am excited to apply for the Virtual Assistant position in your E-commerce store. As an experienced virtual assistant, I can assist you with various administrative tasks and provide support to your customers.

As a previous virtual assistant, I have experience in handling emails, managing customer inquiries, product listings, and order processing. I am proficient in using tools like Shopify, Zendesk, and Google Analytics.

I have excellent communication and customer service skills and can provide prompt and friendly responses to customers. I am also highly organized and can manage multiple tasks simultaneously.

Recommendation for Virtual Assistant in a Marketing Agency

I am writing to recommend [Name], who has worked as my virtual assistant for the past two years. [Name] has been an essential part of our marketing team, providing excellent support to our agency.

[Name] has excellent project management skills and can efficiently manage tasks and deadlines. [Name] can also assist in research, data analysis, and social media management.

[Name] communicates professionally and promptly, both with me and with our clients. [Name] is also proactive in suggesting improvements and implementing them.

I highly recommend [Name] for any Virtual Assistant role in a marketing agency. Please feel free to contact me for further information.

Applying for Virtual Assistant Position in a Nonprofit Organization

I am excited to apply for the Virtual Assistant position in your nonprofit organization. As an experienced virtual assistant, I can assist you in various administrative tasks and support your organization’s mission.

As a previous virtual assistant, I have experience in handling emails, managing donor inquiries, fundraising initiatives, and event planning. I am proficient in using tools like Mailchimp, Eventbrite, and Salesforce.

I have excellent communication and interpersonal skills and can work closely with team members and volunteers. I am also highly organized and can manage multiple tasks simultaneously.

Recommendation for Virtual Assistant in a Technology Company

I am writing to recommend [Name], who has worked as my virtual assistant for the past year. [Name] has been an essential part of our technology team, providing excellent support to our employees.

[Name] has excellent technical skills and can assist in project management, software troubleshooting, and database management. [Name] is also experienced in organizing and managing training sessions.

[Name] communicates professionally and promptly, both with me and with our employees. [Name] is also a quick learner and can adapt to new software and tools with ease.

I highly recommend [Name] for any Virtual Assistant role in a technology company. Please feel free to contact me for further information.

Applying for Virtual Assistant Position in a Consulting Firm

I am excited to apply for the Virtual Assistant position in your consulting firm. As an experienced virtual assistant, I can assist you in various administrative tasks and support your clients’ needs.

As a previous virtual assistant, I have experience in handling emails, managing appointments, market research, and invoicing. I am proficient in using tools like Quickbooks, Trello, and Slack.

I have excellent communication and interpersonal skills and can provide prompt and professional responses to clients. I am also highly organized and can manage multiple tasks simultaneously.

Tips for Writing a Cover Letter for Virtual Assistant Positions

As a virtual assistant, your cover letter will be your first chance to showcase your skills and experience to potential employers. Here are some expert tips to help you write a winning cover letter:

• Start with a strong opening sentence : Your cover letter should begin with an attention-grabbing opening sentence that immediately sets you apart from other candidates. Avoid generic openings like “Dear Hiring Manager” and instead, try to address the letter to the person who will be reading it.
• Showcase your skills : It’s important to show the employer that you have the skills they are looking for. Use specific examples from your experience that demonstrate your proficiency in areas like time management, organization, communication, and problem-solving. Be sure to match your skills to the requirements of the job listing.
• Demonstrate your knowledge of the company : To show the employer that you’re truly interested in the position, it’s important to demonstrate your knowledge of the company. Do some research on the company and mention specific details in your cover letter that show you understand their industry, mission, and values.
• Be concise and to the point : Virtual assistants need to be excellent communicators who can convey information quickly and concisely. Your cover letter should be no longer than one page and should clearly and succinctly summarize your qualifications and experience.
• Show your personality : Virtual assistants often work remotely, which means they need to be self-starters who can take initiative and work independently. Use your cover letter to show your enthusiasm, personality, and work style. Highlight any hobbies or interests that make you a good fit for the position.
• Close with a call-to-action : Finally, make sure to close your cover letter with a strong call-to-action that invites the employer to contact you for an interview or to learn more about your qualifications. Provide your contact information and thank the employer for considering your application.

By following these tips, you’ll be able to write a standout cover letter that will help you land the virtual assistant job of your dreams.

Frequently Asked Questions about Cover Letter Examples for Virtual Assistants

What is a cover letter example for virtual assistant?

A cover letter example for virtual assistant is a sample cover letter that virtual assistants can use as a guide or inspiration when creating their own cover letter. This type of cover letter will highlight the skills, experiences, and achievements that make the candidate stand out from others.

Why is it important to have a cover letter example for virtual assistant?

A cover letter example for virtual assistant is important because it helps candidates in creating a cover letter that will capture the attention of potential employers. With a well-written and properly formatted cover letter, candidates increase their chances of being invited for an interview, which could lead to a job offer.

How can I find a cover letter example for virtual assistant?

You can find a cover letter example for virtual assistant online, by searching for samples and templates. Websites like Indeed, Canva, and Resume genius offer free samples and templates for virtual assistant cover letters.

What should a cover letter example for virtual assistant include?

A cover letter example for virtual assistant should include a brief introduction about the candidate, their skills and experiences, their accomplishments, and how they can meet the needs of the employer. It should also have a call to action for the employer to schedule an interview or contact the candidate for further information.

What are some tips for writing a cover letter example for virtual assistant?

Some tips for writing a cover letter example for virtual assistant include customizing the cover letter for each employer, showing enthusiasm for the job, highlighting your relevant skills and experiences, and ending with a call to action for the employer to take action.

Can I use a cover letter example for virtual assistant as is?

No, you should not use a cover letter example for virtual assistant as is. You should customize the cover letter to fit your skills, experiences, and qualifications. You should also adjust it to fit the requirements and needs of the employer.

What are some common mistakes to avoid when using a cover letter example for virtual assistant?

Some common mistakes to avoid when using a cover letter example for virtual assistant include failing to customize the letter to fit the employer’s needs, grammatical and spelling errors, and making it too lengthy. You should also avoid making false claims and exaggerating your skills and experiences.

Thanks for reading!

I hope you found these cover letter examples for virtual assistant helpful in crafting your own cover letter. Remember to tailor your cover letter to the specific job and company you are applying to, highlighting your relevant skills and experience. Don’t forget to proofread and edit your cover letter before submitting it. Good luck with your job search! Be sure to visit again later for more helpful tips and advice.

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Virtual Assistant Cover Letter Examples

A great virtual assistant cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following virtual assistant cover letter example can give you some ideas on how to write your own letter.

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Cover Letter Example (Text)

Scott Cruce

(990) 730-5087

[email protected]

Dear Adeline Missimer,

I am reaching out to express my strong interest in the Virtual Assistant position at Time Etc. With a robust five-year background at Zirtual, where I honed my skills in administrative support, client communication, and task management, I am excited about the opportunity to bring my expertise to your esteemed team.

During my tenure at Zirtual, I was responsible for a diverse range of duties that required a high degree of organization, discretion, and technical proficiency. I managed calendars for multiple executives, organized travel arrangements, handled customer inquiries, and performed various data entry and reporting tasks with a keen eye for detail. My commitment to efficiency, coupled with my ability to adapt to the ever-changing demands of the virtual workspace, allowed me to consistently deliver top-notch support to both my team and clients.

What excites me about the opportunity at Time Etc is the company's reputation for excellence and the diverse client base it serves. I am particularly drawn to the prospect of working with a variety of businesses, which I believe will allow me to further expand my skill set and contribute to the growth and success of your clients. My experience has taught me the importance of clear communication and the ability to anticipate the needs of busy professionals. I am confident that these skills, along with my proactive approach, will make me a valuable addition to your team.

I am eager to discuss how my background, skills, and enthusiasms align with the goals of Time Etc. I look forward to the possibility of contributing to your team's success and am ready to hit the ground running to support your clients in the most effective way possible.

Thank you for considering my application. I am looking forward to the opportunity to further discuss how I can be a part of the Time Etc family.

Warm regards,

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Entry Level Virtual Assistant Cover Letter Example

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Starting your Entry Level Virtual Assistant cover letter should be done in a professional and engaging manner. Begin by addressing the hiring manager directly if their name is available. If not, use a general salutation like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. You should also mention where you found the job posting. For example, "My name is [Your Name], and I am applying for the Entry Level Virtual Assistant position I found on your website." This not only shows that you have a genuine interest in the role, but also that you have taken the initiative to research the company. Make sure to convey enthusiasm and eagerness to bring value to their team right from the start.

The best way for Entry Level Virtual Assistants to end a cover letter is by expressing gratitude for the opportunity and enthusiasm for the next steps. You can say something like, "Thank you for considering my application. I am excited about the possibility of contributing to your team and look forward to the opportunity to discuss how my skills and experiences align with your needs." This shows your eagerness and readiness to move forward. Also, it's important to end with a professional closing, such as "Sincerely" or "Best regards," followed by your name. Remember, the ending of your cover letter is your last chance to make a positive impression, so make it count.

Entry Level Virtual Assistants should include the following elements in their cover letter: 1. Introduction: Start with a brief introduction about yourself and your interest in the position. Mention where you found the job posting and why you are interested in the role. 2. Skills and Qualifications: Highlight your skills and qualifications that are relevant to the job. As a virtual assistant, these may include proficiency in administrative tasks, computer skills, time management, and communication skills. If you have any certifications or training in these areas, be sure to mention them. 3. Experience: Even if you are entry-level, you can still showcase any relevant experience. This could be volunteer work, internships, or any part-time jobs where you performed tasks similar to those of a virtual assistant. 4. Soft Skills: Employers also value soft skills such as problem-solving, adaptability, and the ability to work independently. Provide examples of how you have demonstrated these skills in the past. 5. Enthusiasm for the Role: Show your enthusiasm for the role and the company. Do some research about the company and express why you are excited about the opportunity to work with them. 6. Closing: In your closing paragraph, express your interest in discussing your qualifications further in an interview. Thank the employer for considering your application. Remember, your cover letter should be concise, professional, and tailored to each job you apply for. It's your chance to show the employer why you would be a great fit for the role.

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Virtual Assistant Job Description: Roles and Responsibilities

This blog provides an overview of the Virtual Assistant Job Description, detailing the roles and responsibilities associated with this dynamic profession. Whether you're considering hiring or becoming a Virtual Assistant, this blog offers valuable insights into the skills, qualifications, and benefits essential for success in this field.

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Traveling is a delight for many, but often, one misses the convenience of a personal assistant during their journeys. Virtual Assistants is where efficiency meets flexibility in a virtual realm. A Virtual Assistant is like a wizard behind the scenes, weaving magic to streamline tasks and amplify productivity.  

The Virtual Assistant Job Description transcends boundaries, offering remote support tailored to individual needs. Let's embark on a journey to unravel the secrets of this transformative role. 

Table of Contents 

1) Who is a Virtual Assistant? 

2) How a Virtual Assistant Works? 

3) Virtual Assistant Responsibilities 

4) Virtual Assistant Qualifications/Skills 

5) Virtual Assistant Benefits 

6) Conclusion 

What is a Virtual Assistant? 

A Virtual Assistant is a service provider working remotely and specialised in assistance, ranging from administrative and technical to creative, depending on the needs of individuals or businesses.  

Scheduling, responding to emails, and special tasks like choosing graphics and posting on social media agencies. Virtual Assistants are jacks of all trades who can do it all. 

Both parties work remotely with the help of technology. It means that face-to-face contact is not necessary for effective collaboration and efficiency.  

How a Virtual Assistant Works? 

A Virtual Assistant incorporates technology and proper communication channels for interacting with customers to be clear on expectations and develop working procedures. 

Assignments are given, deadlines are met, and information and feedback are exchanged in a shared virtual setting. Thanks to this virtual illusion, these customers concentrate on business's strategic issues while their online assistants take care of mundane routines with excellent quality.   

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Virtual Assistant Responsibilities 

The portfolio of a Virtual Assistant is wide and extensive, commanding administrative work, management activities, creative works, and a lot of others. From booking travel arrangements to carrying out market research, Virtual Assistants adapt with the clients as they change their requirements. The solution by the Virtual Assistants would be tailored and move faster towards efficiency and growth. 

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Virtual Assistant Qualifications/Skills 

While formal education is not a prerequisite, Virtual Assistants possess a diverse skill set honed through experience and continuous learning. Strong communication skills, proficiency in relevant software, time management abilities, and adaptability are among the essential traits. Additionally, specialised knowledge in areas like digital marketing, web development, or content writing enhances their value proposition in the virtual landscape. 

Virtual Assistant Benefits 

The benefits of employing Virtual Assistants extend beyond mere convenience. They pave the way for enhanced productivity, cost savings, and scalability. Clients enjoy the flexibility of remote assistance and personalised support and can access a global talent pool to pick the perfect assistant. Meanwhile, Virtual Assistants relish the autonomy, work-life balance, and professional growth opportunities afforded by their remote career path. 

Conclusion 

This blog discussed how the Virtual Assistant Job Description epitomises the fusion of technology and human expertise, transcending traditional boundaries to redefine modern-day assistance. In an era where remote work and digital overhaul are becoming the norm, Virtual Assistants stand out as crucial partners. They equip both individuals and enterprises with the tools to excel in their fields. 

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Frequently Asked Questions

Yes, Virtual Assistants are adept at working across various time zones to cater to the needs of global clients. Effective communication and time management skills enable them to coordinate tasks and meet deadlines efficiently, irrespective of geographical differences. 

Virtual Assistants are aware of how important data security and privacy are in their line of work. They adhere to strict protocols and utili s e secure communication channels and encrypted software to safeguard sensitive information. Additionally, they sign non-disclosure agreements (NDAs) to ensure client privacy and confidentiality.  

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20 Virtual Assistant Jobs You Can Do From Home

B ecoming a virtual assistant is one of the easiest ways to work from home. If you’re not sure what a virtual assistant does and how to become one, keep reading! We’re going to cover everything you need to know about virtual assistant jobs!

What is a Virtual Assistant?

Virtual assistants , often abbreviated as VAs, are skilled professionals who offer business owners, executives, and entrepreneurs administrative support from home.

The services you can offer as a VA are endless, and all depend on your training, experience level, and skillset.

The great thing about working as a VA is you can work full-time, part-time, or start your own business. It's one of the most versatile work from home jobs because of the wide range of tasks you can complete.

Common Virtual Assistant Services:

Here's a list of some of the most common administrative tasks you can work on as a VA.

• Blog management
• Bookkeeping
• Calendar management
• Create PowerPoint presentations
• Customer service
• Digital marketing
• Event planning
• Forum moderation
• Graphic design
• Inbox management
• Make phone calls
• Manage spreadsheets and data
• Project management
• Proofreading
• Receptionist
• Scheduling appointments
• Social media management
• Travel arrangements
• Video editing
• Web development
• Writing blog posts and newsletters

W2 Employee, Independent Contractor, or Business Owner? Which Route Is Right for You?

When you work as a virtual assistant, you can work as a W2 employee, an independent contractor , or a small business owner. Of course, there are pros and cons to each work arrangement.

As a W2 employee, you don't have to invest money, find clients, or pay self-employment taxes. But your salary, work hours, and how you work will be more restrictive.

If you work as an independent contractor, you're self-employed and have to pay quarterly self-employment taxes. You also don't receive benefits, but generally, you'll have more control over your schedule, what clients you work with, and your pay rates. Of course, this isn't always the case, so weigh the pros and cons when researching companies.

Business owners have the most flexibility with scheduling, choosing clients, and setting their rates. But they also have to find clients, set up their businesses, and pay self-employment taxes. It's not difficult to start a VA business, and all you really need is a smartphone, a computer, a high-speed internet connection, and a payment processor like PayPal or Stripe. You can even get started without a website, but if you have the funds to get a website , do it, it'll make marketing easier.

Where Do You Find Virtual Assistant Jobs?

Here are some companies that regularly hire for virtual assistant jobs.

40A is a virtual assistant agency that offers social media, editing, and SEO services to food bloggers. There's not a lot of information about this food blog virtual assistant role, but it does say it's okay if you don't have experience.

BELAY hires independent contractors to work as bookkeepers, social media managers, and executive administrative assistants. They hire from all states except California, Montana, New Jersey, New York, and Pennsylvania. To be eligible for these virtual assistant jobs, you must have experience in an administrative support role, and they do prefer candidates with bachelor's degrees. The hourly rate for the VA role is $18-$21; pay rates for the bookkeepers are $25 per hour, and social media managers earn $30 per hour.

Boldly hires part-time and full-time W2 employees as executive assistants, administrative and marketing assistants, bilingual assistants, and legal assistants. They accept applicants from the UK and 49 states; currently, they don't accept applicants from Hawaii and Washington, DC. The starting pay is $24-$28 USD per hour, and these roles come with benefits like paid time off, technology stipends, and more. You'll need at least seven years of administrative assistant experience to work with Boldly.

Byron hires US-based virtual executive assistants to work on one-off tasks for their clients. In these independent contracting roles, you can work as many or as few hours as you'd like. You must be at least 18 years old and have five years of experience and a college degree to apply. Depending on your level of experience, pay ranges from $20-$28 per hour. Byron makes payments via direct deposit every two weeks.

5. Delegated

Formerly, Red Butler, Delegated hires virtual assistants and receptionists with a high school diploma, some college (degree preferred), and exceptional communication skills. You'll also need five years of experience; rates, employment status, and hours are not listed, so you'll need to reach out to gather more info.

6. Equivity

Equivity hires part-time W2 virtual paralegals and virtual executive assistants from the United States. The starting pay for these roles is not listed; however, you must have a bachelor's degree and three years of experience for these paralegal and virtual assistant jobs.

7. Fancy Hands

Fancy Hands hires freelance virtual assistants from the US to complete one-off tasks for their clients. You should have excellent communication skills, a computer, and a reliable internet connection for this role. Payments go out every Tuesday, and you'll earn $3-$7 per task. I've heard from some readers that Fancy Hands is oversaturated with assistants and that there isn't any work for new VAs. Be sure to do your own research before submitting an application.

8. Great Assistant

Great Assistant hires virtual executive assistants from the US and Canada. Each client has different hours, pay, and skill requirements. Most positions are independent contracting roles; however, I've seen some W2 positions on the site. The pay is generally between $20-$25 per hour, and most jobs require three years of experience.

9. Headroom

Headroom hires full-time and part-time executive assistants from the US and Amsterdam. For these roles, you must have at least two years of experience, a college education, and excellent communication skills. These are W2 positions that pay $40,000-$60,000 annually, and full-time positions come with benefits and a home office setup.

10. InboxDone

At InboxDone , virtual assistants focus on managing email for business owners, CEOs, and virtual team members. The great thing about this independent contracting role is you don't need experience, a cover letter, or a resume! But that doesn't mean it's easy to score a job at InboxDone. They are looking for individuals who are willing to put their best foot forward and make a long-term commitment to the company. Positions start as part-time and have the ability for full-time hours once you've achieved mastery. The starting pay rate is $16-$17 per hour.

11. My BTLR

My BTLR hires virtual assistants and sales reps for a wide range of clients. Each role varies in pay, location requirements, and hours, but all applicants need 1-5 years of experience, a high school diploma, and excellent communication skills. In these roles, you'll work as an independent contractor, and pay rates go up to $25 per hour.

12. My VA Rocks

My VA Rocks hires virtual assistants to complete tasks like calendar and email management, project management, social media, grant writing, copywriting, and bookkeeping. For this remote position, they are looking for applicants who are detail-oriented, have excellent time management skills, and who are excited to learn new things. In this virtual role, you'll work as an independent contractor with a starting pay rate of $20 per hour.  

13. Peachtree VA

Peachtree VA hires team members for freelance virtual assistant and bookkeeping roles. Job candidates must have two years of experience, the ability to work 15 hours per week, Monday-Friday, and pass a criminal background check. The pay is $22 per hour, and all candidates must pass a skills test.

Rivvly  hires remote associates who have a bachelor's degree and at least six months of administrative experience. In these independent contracting roles, you'll need to have expertise in Google Suite, Microsoft Office, task management programs like Slack, and a typing speed of 50 WPM.

15. Team Delegate

Team Delegate hires part-time, freelance executive virtual assistants from all states except MT, PA, NY, NJ, and CA. You must have three years of experience with strong organizational and communication skills. In these roles, you'll need to be available during normal business hours.

16. Time Etc

Time Etc hires US-based, part-time, freelance virtual assistants. You'll need to have 5-8 years of experience and the ability to work during daytime hours. The starting pay rate is $17 per hour, and you can work in the categories of general virtual assistance, marketing, social media, writing, or customer service.

17. VaVa Virtual Assistants

VaVa Virtual Assistants hires US-based 1099 bookkeepers, content writers, graphic designers, social media managers, virtual executive assistants, and web developers. You'll need 2-3 years of experience and knowledge of commonly used platforms like Google Suite, Basecamp, Slack, and Microsoft Suite. The job post doesn't include salary or hours, so you'll need to inquire about those.

18. Virtual Assist USA

Virtual Assist USA hires part- and full-time US-based virtual assistants and project managers. You must have a college degree and five years of experience for these W2 positions. Starting pay is $17 per hour, and full-time employees are eligible for benefits after six months of employment.

19. Zirtual

Zirtual hires full-time US-based virtual executive assistants who can work daytime hours. Positions are location-dependent, and you'll need a college degree with four years of experience or seven years of experience if you don't have a college degree. In this gig, you'll work as an independent contractor, and you'll earn $3,000-$3,500 per month.

20. Worxbee

Worxbee hires US-based executive assistants with at least ten years of experience to provide VA services to their clients. In this role, you work as an independent contractor. The great thing about Worxbee is you get to choose the clients you want to work with, and they provide ongoing training and support for their executive assistants. Pay starts at $26 per hour, and you must be able to work at least 10 hours a week.

How Much Do Virtual Assistants Earn?

Depending on what services you offer, your experience, and your employment status, virtual assistants can make between $15-$41 an hour (according to Indeed).

Of course, if you're running your own virtual assistant business, you can charge even more. There are a few different ways that you can charge for your services; by the hour, project, or on a monthly retainer – explore what option works best for you and your clients.

What Training Do You Need?

You don't necessarily need specialized training to work from home as a virtual assistant, but you do need excellent organizational, time management, and communication skills. There are many virtual assistant training programs and certifications, and these can help you establish your credibility and learn the skills you need to know.

When you're searching for a course, there are many factors you should consider, such as:

• What's the cost?
• How long will it take to complete?
• Who is the course creator or teaching institution?
• How long do you get access to the program?
• Does the course include certification?

Want to Start Your Own Virtual Assistant Business?

As an aspiring entrepreneur, you'll need to educate yourself on best business practices. Reading a business book or taking a course can help you quickly learn the ropes.

Here are some basic steps you'll need to take to launch your virtual assistant business.

1. Write a Business Plan

You wouldn't go on a road trip without directions, so why would you jump into a business without a plan? Writing a business plan doesn't have to be complicated. Think of it as a simple guide that will help you plan and make wise decisions along the way.

If you need help getting started, grab our FREE Simplified Business Plan Template.

2. Choose a Niche

There are many different services you can offer as a virtual assistant, but something else to consider is what clients you would like to serve. While you can work as a generalist, it's easier and generally more lucrative to choose a specialty.

3. Build a Website

To be competitive as a VA, you should have a website. Having an online presence will help you attract more clients. It also gives you a place to showcase samples, and list your services and testimonials, and it makes you look more professional.

Don't worry; setting up a website is easy and affordable. Here are some website options that will get you up and running quickly.

4. Market Your VA Business

There are many ways to promote your VA business; the thing you need to remember is consistency is key. Choose a few marketing methods and devote some time each day to them. Some experts say you should pitch 5-10 new prospects a day to have a constant flow of clients in your pipeline.

Here are just some of the ways you can market your business:

• Social media
• Networking events
• Email marketing
• Lead generation
• PR opportunities
• Email prospecting
• Facebook groups

Related content: Getting (and Keeping) Your First Client

5. Invest in Your VA Business

As your income grows, you'll want to reinvest some into professional development. There are conferences, courses, books, membership sites, mastermind groups, and coaching sessions – there is something to fit every budget and every niche. By investing in yourself and your business, you gain the knowledge, information, and skills to make your business a success.

Remote Virtual Assistant Jobs Wrap-Up

Working from home as a virtual assistant is an excellent option for many! There are roles for beginners and experts alike and many different work arrangements to fit your schedule. Whether you're looking for a part-time virtual assistant job or you want to earn six figures annually, all you have to do is take the first step to make your dreams a reality.

Looking for more work-from-home executive assistant roles? Sign up for our free newsletter , and get biweekly remote job leads sent directly to your inbox.

Holly Reisem Hanna is the Founder and Publisher of the award-winning career website  The Work at Home Woman.