engineering cover letter latex template

Engineering Cover Letter Example (W/ Templates & Tips for 2024)

The days you solved puzzles and tinkered with gadgets are long gone.

You've always had a knack for engineering, and now you’re turning your passion into a career.

But as you’re applying for your next gig, you’re having trouble writing your engineering cover letter.

No worries. 

Whether you’re an entry-level engineer who doesn’t know the basics of writing cover letters or a seasoned professional who’s not good at putting their professional experience into words, we’ve got your back. 

In this article, we're going to guide you through the process of creating a perfect engineering cover letter, one step at a time.

Here’s what we’ll cover: 

• Professional Engineering Cover Letter Example
• 5 Simple Steps to Craft an Impressive Engineering Cover Letter
• 3 Essential Engineering Cover Letter Tips 

Let’s dive in!

Engineering Cover Letter Example

5 Steps for the Perfect Engineering Cover Letter

You've seen what a great cover letter looks like, and now it's time to create your own . 

It's as simple as the following steps, starting with: 

#1. Put Contact Information in the Header

Start your engineer cover letter with your contact information, just like you would on your resume . Here's what you should include:

• Full Name: Place your complete name at the top of the page.
• Job Title: List the exact job title required by the specific engineering position you're applying for (e.g. “Electrical Engineer”). Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your engineering resume.
• Relevant Links (optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the hiring manager's information:

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you find that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. You can also add the company's street address for precision.
• Email Address (optional): If available, include the hiring manager's email address.
• Date of Writing (optional): Consider adding the date you composed your cover letter for that extra touch of professionalism.

#2. Address the Hiring Manager

Once you've included all the necessary contact information in your engineer cover letter, it's crucial to address it to the right person. 

For starters, avoid the generic and dated "To Whom It May Concern."

Giving some thought to how you address the cover letter can make a positive impression on the hiring manager. Here's how to do it:

Start by doing some research. Check the job posting, the company's website, or their LinkedIn profiles to identify the hiring manager for the department you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Rodriguez,
• Dear Taylor Anderson,

In cases where you can't find specific information about the hiring manager or the head of the engineering department, you can address your letter to the department or the company in general:

• Dear Engineering Department,
• Dear Engineering Hiring Team,
• Dear Human Resources Recruitment Team,
• Dear Head of Engineering Services,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend around seven seconds reviewing a candidate's application before deciding whether to continue reading it. This means your opening paragraph is your chance to grab the hiring manager’s attention and get them to read your cover letter.

Begin by introducing yourself and expressing your genuine interest in the role. Demonstrating your passion for the engineering field or the specific job can capture the hiring manager's attention.

Researching the company is also essential. The more you learn about the employer, the better you can talk about how you’d fit with the company culture. This conveys to the hiring manager that your application is not random; you're genuinely enthusiastic about this particular position.

Depending on your experience level, you can also start your cover letter by highlighting a significant achievement or showcasing the skills that make you an ideal fit for the role. 

However, keep this paragraph concise to ignite the hiring manager's curiosity and encourage them to explore the details in your cover letter further.

Check out our other cover letter examples to write an inspired opening paragraph. 

#4. Use the Cover Letter Body for the Details

You’re meant to use the body of your cover letter to talk in detail about why you are the perfect candidate for the position. 

The key here is to avoid rehashing your engineering resume . This is where you can talk in more detail about skills and achievements you didn’t have space for on your resume. 

Your mission is to persuade the hiring manager that you are the standout choice among a sea of applicants. To achieve this, you can highlight a couple of your most notable engineering achievements, and elaborate on the skills that helped you and the positive results your work has had.

Customizing your cover letter to align with the job posting is essential. Spotlight the specific skills the company is seeking and articulate how you can make valuable contributions to their team. For instance, if you're aiming for a position in a tech-focused engineering firm, emphasize your tech-related proficiencies rather than unrelated experiences.

Demonstrating your familiarity with the company, its business model, or its industry can be a tremendous asset. If you possess knowledge of the company's products or services, ensure it's mentioned in your cover letter to convey your alignment with their mission and corporate culture.

To keep this important cover letter part perfect, avoid these common cover letter mistakes at all costs. 

#5. Wrap It Up and Sign It

Concluding your cover letter professionally is just as important as starting on the right note.

Your goal is to leave a positive, lasting impression on the hiring manager and reinforce their confidence in your suitability for the engineering role.

In the conclusion, confidently reiterate why you are an excellent fit for the engineer position or highlight the skills that you believe distinguish you from other applicants.

Then, you can optionally include a call to action. Encouraging the hiring manager to take the next step, such as arranging a conversation to explore your application further, can enhance your chances of securing an interview.

Last but not least, conclude with a signature line. Choose something personal but still professional, followed by your full name. Here's an example:

Please don’t hesitate to contact me using the provided email or phone number to schedule a discussion. I eagerly anticipate the opportunity to delve deeper into my application at your earliest convenience.

Best wishes,

If you feel that "Best wishes" is overused, consider these alternative sign-off options:

• Kind regards,
• Respectfully yours,
• Thank you for your consideration,

Simply choose the sign-off that aligns with your style and the tone of your engineering cover letter.

3 Essential Engineering Cover Letter Tips

You've covered the fundamentals, and now it's time to elevate your engineering cover letter with some cover letter tips . 

Here are our top three: 

#1. Match Your Resume

If you're truly committed to landing the gig, your job application needs to look as good as it reads.

Make certain that the formatting and layout of your engineering cover letter align seamlessly with your resume. This will not only show off your sense of professionalism but also highlight your attention to detail. 

Ensure that your text and contact information are neatly arranged on the page, maintain uniform font styles and sizes, and set the right margins and line spacing to keep your cover letter on a single page.

This can set you apart from other candidates and underscore your genuine dedication to the position.

Or Use A Cover Letter Template Instead

As an engineer, you likely have better things to do than create a matching cover letter and resume.

There’s a solution to this.  

Try out our free resume templates to create the perfect engineering resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Emphasize Your Achievements

Highlighting your achievements in your engineering cover letter is a smart move. 

It's not just about listing them, though; it's about showing how they make you the ideal candidate for the job. This helps hiring managers see the value you can bring to their team. 

So, be sure to integrate your achievements seamlessly into your cover letter, connecting them to the role you're pursuing. This way, you'll leave a lasting impression of your capabilities.

#3. Keep It Relevant

In your engineering cover letter, being concise is key. 

It's not about overwhelming the hiring manager with lengthy paragraphs; it's about providing relevant information efficiently. Employers appreciate cover letters that get to the point and directly address the qualifications and skills that make you a great fit for the job. 

So, keep it relevant, and you'll make a strong and lasting impression.

Key Takeaways

Here you go!

Now, you're all set to craft the ideal engineering cover letter and secure that role you've been eyeing.

For clarity, let's revisit the key takeaways:

• Ensuring your engineering cover letter aligns with your resume provides a cohesive, professional appearance. Consider using a resume and cover letter builder for the seamless creation of both documents.
• Organize your cover letter with a captivating opening, followed by detailed elaboration. Utilize the main section to emphasize your engineering skills, past projects, and why you're the perfect fit for the role.
• Review the job listing for specific engineering skills and relevant keywords. By aligning with the employer's expectations, you'll stand out and make a lasting impression.
• Never underestimate the importance of proofreading. A small oversight might jeopardize your chance, so double-check for errors before submission.

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A cover letter template for a journal paper submission in Latex

firefly-cpp/cover-letter-latex

Folders and files, repository files navigation, a cover letter template for a journal paper submission in latex.

Description 📋

Paper submission in a journal is usually accompanied by a cover letter. 📝 The repository hosts a cover letter template for journal submissions written in LaTeX. The template is minimalistic in one way while pre-defined with several commands that drastically speed up the process of preparing a cover letter for journal submission. ✉️

Key features of this template ✨

• Minimalistic design 🎨
• Include the custom logo of the affiliation 🏢
• Predefined commands for a journal name, author, date, etc. 📅
• Many macros contained in this package speed up the process of preparing the necessary ingredients for the cover letter ⚙️
• Defined macros for recommending up to 3 reviewers or editors 👥
• ORCID logo and link to the submitting author's ORCID page 🔗
• Controls for adding a "Conflict of interest" statement and declaration 🛡️
• Predefined different valedictions for different types of submissions (e.g., Yours sincerely, Yours faithfully, Best regards, etc.) 📝
• Custom greeting (e.g., "Dear Editor" or "Dear Editor-in-Chief" for regular submission, etc.) 👋
• Option to add custom Signature (i.e. an image of your hand-written signature) ✍️

Download/Install 📦

Please install the jourcl package through the package manager of your TeX distribution or download it directly from: CTAN .

Related templates 🔗

A LaTeX template for a journal rebuttal letter (response to editors/reviewers)

This software is provided as-is, and there are no guarantees that it fits your purposes or that it is bug-free. Use it at your own risk!

Material in this folder is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License .

Contributors

Contributors 6.

Plain Cover Letter

This cover letter template features a classic conservative design and follows the standard LaTeX method of creating a letter document.

Description

This cover letter template features a classic conservative design and follows the standard LaTeX method of creating a letter document. The letter has been styled to display your name and contact information on the top in bold, but otherwise follows a standard order of: date, addressee, opening, content and closing. The template code is clearly delimited and commented to enable easy modification of paper size, margins and font settings.

This template was created by Vel .

Current Version

v2.0 (February 14, 2023)

This template is licensed under a CC BY-NC-SA 4.0 license. Click here to see what this license means for your use of the template.

Open Template for Free Editing Online

Download template, click here to download or preview a previous version, have a question.

• Ask a Question at LaTeX.org
• Report via Email

This page last updated on: February 14, 2023

LaTeX Templates Information

General enquiries [email protected]

Most templates licensed under CC BY-NC-SA 4.0

LaTeX Templates is developed in New Zealand

© Creodocs Limited. All Rights Reserved.

Awesome CV Cover Letter

Awesome CV LaTeX Template for Cover Letter

This LaTeX template for cover letter matches with Awesome CV LaTeX template. It is easy to customize your own template, especially since it is really written by a clean, semantic markup.

This template has been downloaded from: https://github.com/posquit0/Awesome-CV

Authors: Claud D. Park <[email protected]> Lars Richter <[email protected]>

Code source

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Prepare and Submit Manuscript

IEEE TRANSACTIONS ON BIOMEDICAL ENGINEERING (TBME) publishes original contributions in any area of biomedical engineering that report novel engineering methods with demonstrated biomedical significance. Articles must contain original biomedical engineering content, including but not limited to development, theoretical analysis, critical evaluation/validation of a new experimental technique, and/or model pertinent to medicine and/or biological sciences. The goal of TBME is to publish comprehensive pieces of excellent science that engineering the medicine and biology. To be selected for publication at TBME, manuscripts must contain at least one of the two contributions: 1) a new novel engineering method which has been demonstrated to have an important impact to biomedical research or clinical applications; 2) important results that advance significantly the state of the art of biomedical research.

Readers are strongly encouraged to submit manuscripts as regular papers when a work is complete. Communications articles are no longer encouraged. The LETTER format is reserved only for exceptionally novel works which deserve very fast publication. To qualify for publication, manuscripts must be previously unpublished and not be under consideration elsewhere. All manuscripts are to be submitted through the Manuscript Central. A ScholarOne Manuscripts Author Guide is available.

All IEEE journals require an Open Researcher and Contributor ID (ORCID) for all authors. ORCIDs enable accurate attribution and improved discoverability of an author’s published work. The author will need a registered ORCID in order to submit a manuscript or review a proof in this journal. Follow these steps to link a ScholarOne account to a registered ORCID:

• Login to ScholarOne and click on your name in the top right corner of the screen.
• Click E-mail / Name in the dropdown menu.
• In the ORCID section at the top of the page, click the appropriate link to either register for a new ORCID or associate the account with an existing ORCID.
• A new page will open to create and/or validate your ORCID. Once the validation is complete, the new page will close and you will return to ScholarOne.
• Save the changes to your ScholarOne user account.

Authors who do not have an ORCID in their ScholarOne user account will be prompted to provide one during submission.

Please note that we accept full papers that have appeared in preliminary form as conference abstracts for consideration of publication in TBME. The authors should include a statement, often at the end of the introduction, such as “A preliminary version of this work has been reported [reference]” and cite such conference abstracts in reference. Note however that prior publication in an extensive conference paper would disqualify a manuscript for consideration for publication at TBME. We do not accept manuscripts which are similar to prior conference proceedings papers in key findings or with substantial overlap in text. Authors should check on copyright permissions if any figures were previously published in conference papers. Related conference papers published or submitted should be disclosed and submitted as a supporting document when submitting a manuscript to TBME for consideration for publication. If you would have prior conference proceedings papers related to the TBME submission, authors must include descriptions on why authors believe they represent different works as compared with the submission to TBME. They should also upload a copy of such conference papers as supporting documents.

During the login of an electronic submission in Manuscript central, the author will be asked to enter: the title, names and contact information for all authors (full mailing address, institutional affiliations, and e-mail), the abstract. The name of the Corresponding Author who will serve as the main point of contact for the manuscript during the review and publication processes is entered separately.

Manuscript Style

All submissions must be in the IEEE Format, as instructed in the Template Instructions . This format is for double column, single spaced text with embedded figures and tables ‐ the format required of final printed copy. The manuscripts should be prepared with the MS WORD template or the LATEX template, and should be converted to PDF for upload to Manuscript Central. Alternatively, Manuscript Central can convert MS Word files to PDF. please proof-read the converted manuscript to make sure it is correct.

Cover Letter

All submissions must include a Cover Letter (less than 250 words) in the text box when submitting via Manuscript Central. PLEASE NOTE: this letter is only sent to the editors. Response to reviews should be submitted as a supporting document in the stage of file uploading, together with the revised manuscript.

• It must state clearly the work’s innovation and significance to biomedical research.
• It must confirm this manuscript is entirely original, has not been copyrighted, published, submitted, or accepted for publication elsewhere.
• It must disclose if there are any prior conference proceedings papers related to this work, and include a statement on why you believe the prior conference papers represent different works as compared with the submission to TBME. Please upload prior or concurrent conference proceedings papers as supporting documents.
• If it is a resubmission of a previously rejected manuscript, you must clearly state the rejected manuscript’s ID number.
• Please note that we accept full papers, which have appeared in preliminary form as  conference abstracts for consideration of publication. The authors should include a statement, often at the end of the introduction, such as “A preliminary version of this work has been reported [reference]” and cite such conference abstracts in reference. Note however that prior publication in an extensive  conference paper  may disqualify a manuscript for consideration for publication at TBME. We do not accept manuscripts which are similar to prior conference proceedings papers in key findings or with substantial overlap in text. Authors should check on copyright permissions if any figures were previously published in conference papers. Concurrent submission of a conference paper must be disclosed when submitting a manuscript to TBME for consideration for publication.

The title should be concise and informative to broad readers and attract attention from potential readers.

Structured Abstract

Structured abstract (see the Template Instructions ) must be less than 250 words and address the following 5 points : objective, methods, results, conclusion, and significance . The abstract should indicate the objective of the study, methods, results, conclusions, and one sentence statement of significance to biomedical research. This will make the abstract, by itself, a useful tool for information retrieval. Please be ready with this information when logging in Manuscript Central. If any of these is not clearly addressed, the manuscript may be returned without review.

Figures and Tables

They should appear embedded in the text. All the text, figures, and tables should be in one file with a size of less than 10 MB for review purpose. Separate instructions will be given for preparation of final versions of accepted manuscripts. As computer software gives great flexibility in the creation of figures, we expect that figures, when printed both in draft and final version, will be visibly clear and clearly annotated so that they communicate easily and precisely the information intended.

Each TBME article must include a conclusion section elaborating the major findings and significance of the work, as well as applications. This section should not exceed 300 words.

References cited in the IEEE style (see the Template Instructions ) should appear (with 8 point font size) in a separate reference section at the end of this paper with items referred to by numerals in square brackets: a. Style for papers: Author(s), first initials followed by last name, title, periodical, volume, inclusive page numbers, month, year. b. Style for books: Author(s), title, location, publisher, year, chapter, page numbers. Note that when there are 3 or more authors for a reference, only list the first author, e.g. “F. Author et al., …”.

Beginning with the January 2018 issue, TBME will no longer include biographies or author photographs.

Once the paper is accepted, final submission will be made through the ScholarOne Manuscript Central website, and should be made within 10 days from the acceptance. See separate instructions for how to submit final manuscripts, including electronic preprint versions.

Regular Paper

Eight (8) or fewer pages are expected for a regular manuscript. While a regular manuscript can have a maximum length of 12 pages, the authors are required to pay overlength charge of pages exceeding the eight (8) published, as noted below. Since changes recommended as a result of peer review may require additions to the manuscript, it is strongly recommended that authors practice economy in preparing original submissions. Some technical details such as math derivation or additional results may be included as online supplementary supplements. Also, note that the authors must seek explicit permission of the Editor-in-Chief for submission of a manuscript with a page length beyond 12 pages.

Authors are strongly encouraged to suggest 4 potential reviewers although they may not be requested to review the particular submission.

Letters are a 4-page version of regular papers with expedited publication if accepted. Longer LETTERS are not permitted at all. Note that LETTERS are reserved for exceptionally novel works and authors are strongly encouraged to submit regular papers. Given that the current TBME submission to decision is about 30 days, submission of regular papers is encouraged.

The resubmission of a previously  rejected manuscript  is discouraged, unless the decision letter states resubmission is an option.

By policy, IEEE owns the copyright to the technical contributions it publishes on behalf of the interests of the IEEE, its authors, and their employers; and to facilitate the appropriate reuse of this material by others. To comply with United States copyright law, authors are required to sign and submit a completed IEEE Copyright Form with their original submissions and again with the finalized manuscript prior to publication. This form, a copy of which appears in issues of the transactions, returns to authors and their employers full rights to reuse their material for their own purposes.

Author Consent

An Author Consent form for manuscripts that have more than one author is also required to ensure that all the authors are aware that the paper is being submitted to the Transactions. The IEEE Engineering in Medicine and Biology Society will apply sanctions against authors who are discovered to have made duplicate submissions to other journals. These sanctions are: (1) immediate rejection of the manuscript in question; (2) immediate return to the author and co-authors of any and all manuscripts currently under review; (3) prohibition against the authors/coauthors of any new submissions to any of the Society’s journals for one calendar year from date of formal notification. This form can be found at TBME Forms .

Copyright Form and Author Consent Form

Upon acceptance, authors must submit the Copyright Form and Author Consent Form that can be found in TBME Forms .

Page Charges

Upon acceptance of a manuscript for publication, the author(s) or his/her/their company or institution will be asked to pay a charge of $110 per page to cover part of the cost of publication of the eight pages, which comprise the standard manuscript length (three pages for communications).

There is also a mandatory overlength page fee:

• @$250/page for the first two overlength pages and
• @$350/page for each of the remaining overlength pages.

Page limits:

• Regular paper – eight pages;
• Communication – three pages;
• Letter – four pages;
• Review paper – ten pages.

Please see the Page Charge form in TBME Forms for details.

There is a $2,045 Hybrid OA fee for 8-page manuscripts.

EMB members receive a 15% discount.

Mandatory Page Charges

The author(s) or his/her/their company or institution will be billed the mandatory page charges, and the author(s) will be held responsible for them. Payment of these charges is not negotiable or voluntary; the author(s) signifies willingness and acceptance of the requirement to pay mandatory page charges. The Publisher holds the right to withhold publication of the current submission or any future submissions from the author(s) if this charge is not honored. To avoid incurring mandatory page charges, the author(s) are strongly advised to practice economy in the original manuscript submission and restraint in preparation of the final manuscript following peer review. Additional materials may be included as online supplementary materials after peer reviews.

Color Charges

Color figures are published in the online version free of charge.

Electronic Guidelines

Authors are required to submit finalized manuscripts using the style files established by IEEE by following the Template Instructions in preparation of the manuscript with a MS WORD template or a LATEX template.

Post-Acceptance Procedures

Author Proof Login website where IEEE authors can keep track of, and provide input on, their articles throughout the production process.

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