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15 Letterhead Examples With Logos to Inspire Yours

Updated: June 02, 2022

Published: May 03, 2022

Some methods of business communication have fallen in and out of popularity, while others have stood the test of time. Speaking of, let’s talk about letters and, to be more exact, letterheads.

Think about the last time you opened a physical letter or piece of mail from a company. How did it look? Were there prominent colors, a big logo, or any sort of brand identity that grabbed your attention? Did it seem like it was meant for you?

Details like this can have a surprisingly large effect on how people view your brand. With a well-designed letterhead, you show customers that you care about the details. That’s the kind of company they’ll likely want to buy from.

So, in this post, let’s take a closer look at letterheads. I’ll explain what they are and what they do, then we’ll check out 15 letterhead examples to inspire your own designs.

What is a letterhead?

A letterhead is a printed heading placed at the top of stationery or a document, such as a letter or memo. A business letterhead typically contains the company or sender name, a logo, and contact information, and can be styled to align with the company’s branding.

Also note that the term “letterhead” can also refer to the design of an entire page. For example, the design at the top of the page may extend to a page footer and/or the background of the page. Letterheads can also be placed elsewhere on the page, though placement at the top is most traditional.

Practically, a letterhead helps readers immediately recognize your company and read the message that you want them to read. It’s best to include one in some form than none at all.

But, there’s more to it than that: Though the medium of paper and ink has been replaced by digital communications in many industries, a well-crafted physical branding set is another chance to make an impression on current and potential customers. Like with your website design or any marketing material, use your letterhead to convey personality and distinguish yourself from competitors.

So, how can you accomplish this? Next, let’s look at some model examples of letterheads and some design choices we can take away from each one.

Letterhead Examples with Logos

• Include a prominent brand logo.
• Feature one strong color.
• Embrace minimalism.
• Feature bold, bright colors.
• Leave some space.
• Add a creative footer.
• Experiment with typography.
• Use background color.
• Reposition elements on the page.
• Go off-center.
• Wrap it in a border.
• Draw geometric patterns.
• Place a watermark.
• Incorporate your logo into the page design itself.
• Apply touches of illustration.

1. Include a prominent brand logo.

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What we like: By placing your company logo at the top of your letter, you’ll make your materials instantly recognizable. This is one of the most common approaches to branded letterheads: a big, bold logo in the left corner or centered at the top.

The example above features the brand’s logo against a green background to help it stand out and separate it from the rest of the content in the document, without dominating the page or using too much whitespace. It feels decorative, but not intrusive.

2. Feature one strong color.

What we like: You don’t need to be a designer or a marketer to know that color is a powerful thing. It can draw the eye in, guide focus throughout a page, and bring attention to its most critical parts.

Any more than three colors, though, and readers can start to feel overwhelmed. One popular approach is to base your document around one color that aligns with your company branding. The example above uses just one shade of indigo to highlight specific areas of the page.

3. Embrace minimalism.

What we like: That last example was nothing crazy, but we can get simpler. In cases like this, it’s often better to underdo it than to overdo it. Remember that the body of your document is where you want readers focusing, and a minimalist letterhead like this one ensures that their eyes go to the right place.

Plus, minimalist designs have the added bonus of being easy to make. Not a designer? (And don’t want to hire one?) It’s hard to go wrong with a stripped-back look with a prominent logo. There’s no need to go overboard.

4. Feature bold, bright colors.

What we like: Don’t feel like using just one neutral color. Then forget everything I said before and find the boldest set of colors you reasonably can.

This doesn’t mean splatter-painting your stationery. (Though who am I to say no to that?) Rather, touches of brighter shades will accent your designs and add fun back into your standard business letter.

For help choosing your colors, check out our beginner’s guide to color theory .

5. Leave some space.

What we like: Impactful designs don’t have to be hectic designs. In fact, in many cases it’s the opposite. By giving page elements some space, your choices stand out more. Plus, you save readers the cognitive work of separating out different items on your page.

We love the design above for leveraging whitespace (as well as background color) to emphasize its logo. It also lends a bit of an offbeat feel to the design that grabs attention and helps separate the brand from competition.

6. Add a creative footer.

What we like: Footers are nothing out of the ordinary, and you’ll often see them used for placing contact information. By using colors and fonts that are consistent with the letterhead, footers also can make your documents feel more cohesive and balanced.

Still, that doesn’t mean you can’t inject some creativity into your footers as well. In this example, we see how this footer template adds some personality to a pretty standard letter.

7. Experiment with typography.

What we like: No matter what design you pursue, you’ll have to consider typography to find a font that’s readable, visually pleasant, and in-line with your branding. But, if you want to leave an impression, take inspiration from the example above and incorporate more risky text choices into the page design.

With highly prominently words on the page, you can achieve either a more vintage/retro look, or something more modern, depending on the font family you choose. There’s no reason you can’t also throw your logo in there either, as long as each element has enough room to breathe.

8. Use background color.

What we like: Your business letters don’t have to be plain white all the time. Consider using a colored background for your materials that complements your branding but still allows text to be readable. It’s an easy aesthetic enhancer, assuming you won’t deplete your printer ink supply too quickly.

There’s also a practical benefit to background color: Research has suggested that colored backgrounds like yellow, orange, and peach improve readability. That’s why we like the example above — the pastel tones elevate your branding beyond a simple logo.

Check out our list of favorite color combinations for help deciding which background color to pick.

9. Reposition elements on the page.

What we like: Who says your logo needs to go at the top of the page? By placing your logo in the bottom corner instead, it can feel like signing off on your message with your distinct branding.

This choice seems simple in concept, but the majority of companies stick to the standard letterhead format, so repositioning your branding like this can leave a different, more lasting impression.

10. Go off-center.

What we like: Minimal designs are also conducive to unconventional letterheads. For instance, try placing your letterhead content to one site of the page, rather than in the headers and footers, as the example above accomplishes.

When placing additional text, make sure to keep the visual hierarchy clear so readers aren’t confused by adjacent columns of text. One option here is to set your letterhead text to a smaller font size so reader focus stays on the primary content of the document.

11. Wrap it in a border.

What we like: When done well, a border helps readers feel immersed in your branding. When applied to different branding materials, they can also keep everything looking cohesive, as shown in this example.

We think the above example pulls off a border well. However, be mindful of how borders take up extra page space and may make things feel more cluttered and dense.

12. Draw geometric patterns.

What we like: Subtle geometric patterns are another effective way to distinguish your header and footer from the rest of the page. Again, there’s nothing particularly fancy in this example, just grayscale circles. Still, this aesthetic is effective and achievable, even without a design degree.

One thing, though: Be careful about layering text on top of shapes or any sort of color pattern, as that can affect readability. The example above avoids that issue by keeping text off the circles altogether.

13. Place a watermark.

What we like: A watermark can reinforce the branding in your letterhead without impeding too much in the body of the document. Be sure to turn up the transparency enough that the text is still readable when layered on top.

14. Incorporate your logo into the page design itself.

What we like: Admittedly, this approach works best with simple, geometric logos. If yours fits that description, you can try repeating your letterhead logo across the page in a more subtle manner. As exemplified in this design, the result can spruce up an otherwise routine deliverable.

15. Apply touches of illustration.

What we like: Finally, drawn elements can add back a human touch into your letterhead, and they don’t even need to be fancy to work. Above, we see how some tasteful “blobs” mark each corner of the page and frame the letterhead and footer appropriately.

How to Create a Letterhead

Once you have your letterhead design planned out, it's are relatively simple to make and add to your brand materials. You can a letterhead to your documents using a word processor like Microsoft Word. Here's a tutorial explaining how:

Get ahead with your letterhead.

Don’t make your letterhead an afterthought — instead, see it as another opportunity to reinforce your branding and personality, and to make readers actually want to give your copy a skim.

The best letterhead designs feel fresh by straying a bit from the norm, but not too far that it’s off-putting. Even if you're not a designer, the examples above show us that any business can pull it off.

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What makes a good letterhead logo?

A great logo shows the world what you stand for, makes people remember your brand, and helps potential customers understand if your product is right for them. Logos communicate all of that through color, shape and other design elements. Learn how to make your letterhead logo tell your brand’s story.

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Letterhead Templates

48 free letterhead templates & examples (company, business, personal).

Having a good relationship with customers is crucial in any successful business. Part of creating solid connections is learning different ways to expand brand awareness.

Letterheads will help improve official communications between your company, customers, and other stakeholders. Choosing or creating a unique letterhead to personalize letters for your business identity can take some time, and we’re here to help.

Table of Contents

• 1 Letterhead Templates
• 2 What is a Letterhead Template?
• 3 Why Use Letterhead Templates?
• 4 Letterhead Template Examples
• 5 Why are Letterheads Important?
• 6 What is Included in a Letterhead Template?
• 7 Letterhead Template Samples
• 8.1 How to Create a Professional Letterhead with Microsoft Word
• 8.2 How to Create a Professional Letterhead Design Using Google Docs
• 8.3 Professional Letterhead Examples
• 10 Conclusion

This article guides you on creating the best-customized letterhead templates with a style that suits your brand.

What is a Letterhead Template?

A letterhead template is a ready-to-use formal document containing information about your company, with space for a personalized message. These assist in aligning your brand with all correspondence between potential customers , vendors, buyers, and clients.

Letterheads contain information about the company or organization in the form of a header – typically located at the top of the page. The title provides a brief understanding of the company and what they stand for. The most common elements to add to a letterhead are the company’s name, address, logo, and background picture or pattern.

Also, letterheads may include contact information for a specific employee. This happens if the letter asks for a response or is intended for one particular department or worker rather than the entire organization.

Why Use Letterhead Templates?

Using a personal letterhead with unique branding gives your company a more professional look and encourages customers to trust your company.

With a more credible visual appearance, gaining trust with suppliers, creditors, and vendors is easier.

Professional letterhead templates can be used for the following: 

• Printed or digital messaging.
• Account statements.
• Business performance measurements.
• Price adjustments.
• Policy modifications that affect a customer’s account or experience.
• Messages from the CEO or other executives that are private.
• Job offers and other communications from human resources.

Letterhead Template Examples

Why are Letterheads Important?

Using letterheads for formal company documents conveys a lot about a business and can dynamically represent the brand it is attempting to establish.

Here are four ways letterhead designs can benefit your company. Letterheads:

• Demonstrate authenticity and credibility Credibility in business is priceless. Not only does it lead to stronger relationships and increased motivation, but it also builds a company’s identity and image. This leads to your business being elevated above any competition. Clients are more willing to speak on behalf of your business if they know and trust what you stand for. Using reliable free letterhead templates will assist in sending out a consistent business message and securing new clients.
• Provide a good first impression When a reader opens your document, the first thing they will see is the professional letterhead. With an eye-catching, inventive design, clients are motivated to further research your brand, company, products, and services. Letterhead templates should be simple to read and tailored to your company’s communication requirements. This will help accurately display your company’s character and principles, demonstrating that your business values excellence.
• Showcases company image Companies value letterhead templates because they are essential to the business’s identity. Letterheads are unique by design, helping your company stand out from the competition. Letterhead templates demonstrate to your clients that the information and data you provide them are official, reliable, and trustworthy. Your message is conveyed to your audience clearly, informing them of your mission, values, goods, and services. Additionally, using pictures, colors, and fonts that represent your brand will help formalize any communication coming from your company.
• Serve as a marketing tool Last but not least, a professional, high-quality free letterhead template design can aid in brand recall among your target audience, as a platform for advertising your products or services and to network with potential clients. It also enables people to associate particular hues and visuals with your business’s name, goods, and services.

What is Included in a Letterhead Template?

The information in a letterhead template varies from company to company. Here are some of the most common elements found in professional letterhead templates:

• Certified business name – Your certified business name is one you’ve registered with the state. It is legally recognized as a business, and once it’s taken, it cannot be used by other businesses.
• Company logo or slogan  – Your company’s logo or slogan is what sets you apart from competitors. Your logo should be eye-catching and memorable, with colors that complement each other. Your slogan should be strong enough to represent what you stand for and short enough to leave an impression on your customers.
• Contact information  – Put your firm name, website address, and any other relevant contact details here, like a phone number or email address. It should only contain the most significant details about your business, so keep it short.
• Physical address  – This could be an office, a warehouse, or a home address. If you’re unsure, consider where you’d want to receive any corresponding post.
• Links to websites or social media platforms  – (e.g., Facebook, LinkedIn, Twitter, Instagram, etc.) This allows consumers to communicate and provides different advertisers with a platform to connect with various audiences.
• The year the company was founded  – This demonstrates to your audience how long your company has been in business for. It also allows them to see the time it’s taken to build the company’s culture and lasting leadership.
• Professional license or relevant degree  – (e.g., Ph.D. in Clinical Psychology , Doctor of Law, etc.) Presenting your degree helps potential customers or clients accurately understand your company’s abilities and qualifications.
• National awards and affiliations  – Displaying national awards can boost your company’s reputation and set you apart from competitors.
• Company’s inbox address  – Include your email for digital correspondence with clients. Having it easily accessible means clients won’t need to search through the web to find it.

Positioning is crucial when creating a company letterhead. Depending on the importance of the information in the document, these components are typically positioned in the business letterhead’s header or footer.

Letterhead Template Samples

How to Design Your Own Free Letterhead Templates

The first thing to creating the most appropriate printable letterhead templates is understanding their purpose. What will you be using it for? Will you need multiple free letterhead design templates for different departments?

You can start creating your own unique letterhead that looks like it was created by professional graphic designers today. The two most common platforms for creating your own letterhead templates are Microsoft Word and Google Docs.

How to Create a Professional Letterhead with Microsoft Word

Creating a unique business letterhead with Word will improve the look and feel of your documents. To increase the visual appearance of a letterhead, customize the letterhead with your own logo and background color to make it stand out.

Here are 7 easy steps to take in achieving the best letterhead templates for your company.

Step 1:  Open the program and click the search bar.

Step 2:  Search the program for a letterhead template that you like.

Step 3:  Be specific about your search. If you’re looking for a template for a law firm, you can type “smart letterhead template.” If you’re looking for one for a craft company, you can search “creative letterhead template.” Microsoft Word has a wide range of templates for all sorts of departments. Some of these include:

• Office letterhead templates
• School letterhead templates
• Creative letterhead templates
• Real estate letterhead templates
• Law firm letterhead templates
• Personal letterhead templates
• Business correspondence letterhead templates

Step 4 : Click on the professional letterhead template you want.

Step 5 : Edit the document and add your brand logo and all relevant information you want to display. This also means removing any stand-in text you don’t want on your letterhead.

Step 6:   Choose the File format you want to download. Click “save as” and choose one of the following drop-down options: 

Step 7:  It’s time to save the file after you’ve completed editing and changing the letterhead. Select “save” or “save as” to save it with an alternative name.

How to Create a Professional Letterhead Design Using Google Docs

With google docs, you won’t need any additional software installed, simply open the Chrome browser, Type “google docs” into the search bar and click on the first page that pops up. Alternatively, click here .

Here are 7 easy steps to creating custom letterhead templates using Google Docs:

Step 1: You’ll need to log in to your Google account – Using the instructions above will take you to a login page where you must enter your username/email and password.

Step 2: Pick a template – Once you’ve signed in, you’ll have access to a wide range of letterhead templates to choose from. Select a letterhead template you want to customize in google docs.

If you struggle to find a template that meets your needs, try being specific in your search. Some of the available templates for Google Docs include the following:

• Letterhead envelope vector
• Drugstore letterhead template
• Pharmacy letterhead template
• Department letterhead template
• Office letterhead template
• Director letterhead template
• Club letterhead template
• Minimalist letterhead template
• Private letterhead template
• Church letterhead template
• Clinic letterhead template
• Doctor letterhead template

Step 3: Pick and download a letterhead template – Once you’ve found the right template, click on it. This will take you to a new page with the template you selected. On the right side of the screen, you will see a big red button that says “Download Now.”

Step 4: Once you’ve clicked the download button, select Google Docs as your download method . Now that you’ve logged in and chosen a template, you can start customizing it.

Step 5: Make a copy – Once you’ve downloaded the template, save it to your Google Drive by making a copy.

Step 6: Start editing – Insert your logo, slogan, company name, and contact information. It’s up to you how you want to set up your template. You can play around until you find the setup that works for you.

Step 7 : Save and send – After creating your customized letterhead template, be sure to change the settings so that you can share the document with others. With Google Docs, you can either save and download the file as a PDF or click on the “Share” button and change the settings for anyone to access the file online.

Under “General Access,” you can click the drop-down next to “Restricted” and change it to “anyone with the link” This means that anyone you share your letterhead template link with will be able to gain access. You can also change “viewer” to “editor” or “commentator,” depending on what you’re comfortable with.

Professional Letterhead Examples

Additional Tips:

Try a different software – If you’ve been unsuccessful in the search for your perfect letterhead template, try searching for other programs. Alternative software programs that offer free letterhead examples include:

• Adobe InDesign
• Adobe Photoshop
• Adobe Illustrator

Keep it simple – Having complicated designs with different fonts can become confusing. Try to keep everything uniform and cohesive. Stick with similar fonts, font sizes that complement each other, and colors that go together. Creating a simple format makes the document easier to read and is a lot more eye-catching.

Consider the viewer – Create a letterhead template that you know will impress your audience. For example, if you’re writing to a corporate company, avoid using too many colors. Keep your template simple and easy to read.

On the other hand, if the company you’re writing to is more laid back and casual, you can create a more vibrant, fun letterhead template that you know they’ll love.

Size your document correctly – make sure your letterhead template is big enough to accommodate all the necessary information you want to include but small enough to fit into a folder or envelope. Remember that courier and postal services have custom sizes, so be sure to do your research before sending your letter off.

Now that you’ve got a better understanding of how to create your own personalized letterhead template, you can start creating your own. Whether you need one simple letterhead for all correspondence or many letterheads for each one of your clients, we hope that this article has helped.

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Letterhead is a professionally designed header that appears at the top of a business letter or document, typically featuring company branding, logo, and contact information. Elevate your business communications with professional letterhead templates. Create a consistent brand image and reinforce your identity effectively.

Graphics , Letterhead

50+ Free Letterhead Templates (for Word) – Elegant Designs

In the Graphics > Letterheads category, you’ll find a variety of letterhead templates designed to elevate your business communications. These templates are essential for various types of business correspondence, including official letters, invoices, proposals, and memos. Whether you’re a small business owner, a nonprofit organization, or a corporate entity, these templates provide a professional and consistent image for your brand. Each letterhead template is crafted to incorporate your business logo, name, and contact information in a visually appealing and prominent way, ensuring that your correspondence is not only professional but also reinforces your brand identity. Alongside these templates, this category features comprehensive guides authored by design professionals. These guides delve into the importance of well-designed letterheads, effective use of color and typography, and the role of letterheads in brand recognition. By utilizing these letterhead templates and the knowledge from the guides, you can enhance your business communications and strengthen your brand’s visual presence.

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Letterhead Templates

Create branded letterheads and business communications by customizing one of Visme’s professional letterhead templates below. Choose the letterhead template that best represents your brand and start customizing with your brand fonts, colors and business information.

Letterheads 61

Teal Simple - Letterhead

Clearly communicate with clients or colleagues using this simple letterhead template.

Army - Letterhead

Disseminate important messages using this army-green letterhead template.

University School - Letterhead

Complement your high-quality university with this attractive letterhead template.

Technology - Letterhead

Maintain excellent client relations using this eye-catching technology letterhead template.

Restaurant - Letterhead

Drum up business for your delicious restaurant with this enticing letterhead template.

Interior Design - Letterhead

Market your spectacular interior design services with the help of this modern letterhead template.

Blue and Yellow Business - Letterhead

Upgrade your company’s correspondence with this regal letterhead template.

Law Firm - Letterhead

Instill confidence in your law firm using this classic letterhead template.

Tutoring Class - Letterhead

Spread the word about your excellent tutoring services with this appealing letterhead template.

Floral Personal - Letterhead

Let your personal taste shine through your correspondence with this floral letterhead template.

Pink Tone Personal - Letterhead

Capture your reader’s attention with this brightly-hued letterhead template.

Oil Painting Artist - Letterhead

Introduce your business in a respectable way using this creative letterhead template.

Creative Firm - Letterhead

Introduce your design firm in a memorable way using this blue-toned letterhead template.

Skincare - Letterhead

Nurture your skincare clients by using this youthful letterhead template.

Fashion Institute - Letterhead

Make an excellent impression with this letterhead template that’s tailor-made for a fashion institute.

Cardiology - Letterhead

Educate readers about your organization with this straightforward letterhead template.

Christmas - Letterhead

Send your clients warm wishes for the holiday season using this inviting letterhead template.

Family Law - Letterhead

Send professional correspondence from your law firm using this striking letterhead template.

Jane Addams Illustrator - Letterhead

Market yourself as a skilled professional using this two-toned letterhead template.

The Tiny Library - Letterhead

Boost interest for your book charity with this elegant letterhead template.

Landscape Designer Personal - Letterhead

Guarantee that your landscaping business is taken seriously with this leafy-green letterhead template.

Lynn Graphic Design - Letterhead

Showcase your graphic design services with this artistic letterhead template.

Oakside University - Letterhead

Engage with future or current students using this tasteful letterhead template.

Kerry Bank - Letterhead

Present your banking institution in a professional way using this trendy letterhead template.

Letterhead Templates by Visme

Want your business communication to stand out? Start utilizing branded, professional letterhead templates to send out internal notices, letters, emails, newsletters and more. Customize one of Visme’s professionally designed letterhead templates to get started.

With Visme’s design editor, you can fully customize any template to match your brand fonts and colors and update any information to fit your business needs. Choose from Visme’s design library full of shapes, icons, photos and more to decorate your letterhead.

Take advantage of Visme’s selection of popular, free fonts to write your business communications on your letterheads. Upload any additional fonts to your Brand Kit to ensure your letterhead perfectly matches your brand. Download as a PDF and send online or print off. Get started with the letterhead maker today!

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Blog Graphic Design How to Create a Letterhead: Steps, Examples and Templates

How to Create a Letterhead: Steps, Examples and Templates

Written by: Michelle Martin Nov 17, 2022

Business letterheads may seem like something that should stay in the era of fax machines and pagers, but it’s still as important today as it was back then.

That’s because having a company letterhead is the cornerstone of professional communication. Plus, it ensures your brand stays consistent across departments and teams.

But don’t worry: learning how to make a letterhead is easier than you think.

Below I cover how to make a letterhead in five easy steps, plus design tips, letterhead templates and tutorials on how to use your new letterhead in Word or Google Docs.

Click to jump ahead:

• What is a letterhead?

Why use a letterhead?

• How to create a letterhead in 5 steps
• Letterhead design tips

Letterhead design FAQ

Keep scrolling for the full tutorial or watch this video for some quick tips on how to design a letterhead:

What is a letterhead? 

A letterhead is a document template containing your company contact information and branding with space for a custom message. Letterhead is either printed for postal mail or used digitally.

Letterhead may also have a specific employee’s contact information, especially if it’s requesting a reply, or about a specific issue for select recipients instead of being a company-wide announcement.

Here’s an example of a simple yet stylish business letterhead template : 

Letterhead with your branding makes you look more professional, which inspires customers to trust you. It also makes you seem more legit to vendors, or creditors such as your bank. 

More than optics, using a letterhead adds a sense of authority. Reading a message on a letterhead — even a digital version — is much more formal than reading an email. For this reason, always use letterhead for official company communications.

Letterhead is commonly used for:

• Transactional reports, like account statements or quarterly performance metrics.
• Big news, like an acquisition or merger.
• Policy changes, such as price adjustments or changes that influence a customer’s account or experience.
• Personal messages from the CEO or other executives.
• Job offers and other  human resources correspondence .

How to create a letterhead in 5 steps with Venngage

1. sign up for a free venngage account.

Sure, you can make your letterhead directly in Word, but do you really want to be haunted by the ghost of Clippy spend hours designing a layout from scratch?

Be kind to yourself:  sign up for a free Venngage account .

It only takes a few seconds and we even pull in your logo and brand colors from your website automagically for you (or add it yourself later).

2. Choose a letterhead template

Now the fun part: pick a letterhead to customize. Browse our collection of  professionally designed letterhead templates . 

Our Premium and Business users have access to exclusive templates, but we have plenty of free ones, too. Using our drag-and-drop editor is always free. But note, downloads are only available for Premium or Business users. 

Use the filter by plan type, see the newest templates first or sort by size.

Hover over a design and click  Preview  to see it full-size. Click  Create  on the one you want to use.

3. Add your branding and contact information

Now it’s time to make your new letterhead. Click on any element to edit it.

Start with the text fields, like name and address, and replace it with your company info. One click selects the text box, and another click allows you to edit the text inside.

You can even use familiar keyboard shortcuts, like  Ctrl+B  for bold text, or use the top menu buttons.

To edit an image, click it and choose  Replace  in the top menu.

Replace gives you three options: swap in one of the 20,000+ icons in our library, add a royalty-free stock photo or upload your own image.

To change an element’s color, click it, then choose the  color icon  in the top menu. You can specify a HEX color code or select one with the color wheel. Hit the  plus sign  to save the current color to your swatches for easy access.

Okay, you’ve got your logo and brand colors, now the last piece is customizing the font.

To change the font, click on a text area, select all the existing text within and choose a new font from the top menu. 

Chances are your brand font is already available, but if not, you can upload its font file (.OTF or .TTF) so your new letterhead matches your brand perfectly 🤌 .

4. Add, remove or rearrange elements (optional)

To add a new icon, stock photo or your own graphic to the letterhead, use the menu along the left side.

You can also add charts and diagrams, and even embed a map, YouTube video, form and so much more. Clearly, none of those belong here — but you could try making an  infographic , or a  presentation template  once you’re done making your letterhead.

Click and drag any element around to move it, or use the grabby points to make it bigger or smaller. When you move an item around, grid lines will appear to help you align it with other elements in your design, keeping everything looking neat and professional.

Made a mistake or don’t like the result? Just hit  Undo  in the top menu.

5. Print, download or save as a custom template

When you’re happy with your edits, click  Preview  to see how it looks if you were to print it out. All good? Click the  share icon  to publish it online, or if you’re on a Premium or Business plan, hit  Download  to grab a copy to go and you’re done!

Bonus! Premium and Business users  can also save designs as custom templates, collaborate with team members and access  My Brand Kit .

Want to use your new letterhead template in Word or Google Docs? Read on, I’ve got tutorials below.

Here are five tips for designing a letterhead

1. be consistent with branding.

Your letterhead’s solid neon yellow background may look super sweet, but unless that’s actually your brand color, it’s best not to burn anyone’s retinas off. Tone it down a smidgen.

Branding goes further than colors and logos, too. It’s about  ✨vibes.✨

Is your brand serious and stoic? Stick to simple, classic letterhead templates, like this:

On the other hand, if your brand is a lil’ out there, go ahead and make the spiciest letterhead the world has ever seen.

Swirly fonts  and  an abstract painting in the background?  Woo.

This template is still professional. It’s just more “artsy” than the previous one. Both are great templates, but suit very different  brand identities .

The key is knowing what your brand portrays and creating materials that match not only your look, but also your feel.

2. Keep the top of your letterhead minimal

Repeat after me: “A letterhead is not a resume. I don’t need to put my contact information super big at the top.”

Contact information is an important part of your letterhead but the most important part is the actual message it’s communicating. If possible, keep the top of your letterhead minimal with only your logo and the date. This directs the reader right into your content.

Keep everything else at the bottom: your contact information, website, tagline, social icons, etc. — anything that’s not a logo or the date.

This template has a minimal logo at the top right, which naturally draws the eye toward the fuller left side to start reading the letter right away.

3. Try a bold border

Again, this may not fit your brand. We can’t all be Flamin’ Hot Cheetos. Some of us are accountants…  not that there’s anything wrong with that.

But if you fancy a bold style, a colorful border adds a fun twist. Try adding a border around your entire letterhead, or just on one side.

This letterhead would certainly stand out in a stack of black and white competitors.

4. Use a photo

Photos can make your letterhead stand out and also instantly communicate what you do. But, they’re best used for digital letterheads vs. printed ones.

Save the trees (and your ink tanks).

Our  letterhead maker  features thousands of royalty-free, professional stock photos from Pexels and Pixabay, or upload your own. Like a template but not the photo? You can swap any image for a new one.

Try using a photo as a background (adjust the opacity to keep text legible!) or better yet: upload real photos of your work. Real photos are a perfect way for service providers to turn a letterhead into a mini-portfolio, too.

5. Add an illustration

Looking for a more artistic option? Add an illustration that represents your business from our library of over 20,000 options. Or upload your own artwork.

You can easily change the color of our mono-colored icons and illustrations to match your brand using the color picker. Additionally, many of our people icons are available in a full range of skin tones. Look for the  skin tone icon  in the corner.

To change skin tone, add the illustration to your letterhead, then click the  Skin Tone icon  in the top menu.

Not sure which illustration could represent your business? I love this template incorporating a skyline — the London Eye, to be exact. A skyline silhouette is perfect for festivals or local non-profits.

It doesn’t need to be this big, though. Smaller illustrations add a unique flair and are perfect for a subtle background. You can adjust the opacity so they don’t overpower the rest of your template.

Yeah, if you could go ahead and keep it to one or two pieces of flair,  that’d be great .

What must be included in a letterhead?

I mean, it’s not  the law  or anything, but your letterhead should 100% have your company’s:

• Main phone number
• General or customer service email address
• Professional license numbers or memberships (if applicable)

Our  business letterhead templates  already have everything you need built-in so you can customize and go.

How to make a professional letterhead in Word?

You have two options:

• Painstakingly position each element of your letterhead in Word, cursing every time it shifts something out of place (and it will, trust me).
• Download your customized letterhead from Venngage and add it to Word with two clicks, then reward your ingenuity with an iced coffee.

Here’s how to do option two:

• Make a letterhead template in Venngage.  Download it  as an image (.JPG or .PNG).
• Open up a new, blank Word document.
• Click on the  Design  tab (some versions call it Layout), then  Watermark .
• Choose the  Picture watermark  option, and upload your saved letterhead image file.
• It may show up faded in your document. To fix this, uncheck the  Washout  checkbox.
• You should see a crisp, clear version of your letterhead ready to use in Word. Save this document as your letterhead template and duplicate it whenever you need to use it.
• Don’t forget that iced coffee — you deserve it.

How can you make a letterhead in Google Docs?

• Open a new Google Docs file.
• In the top menu, click  Insert  then  Watermark .

• Upload your letterhead image file. Leave the  Faded  box unchecked.

• Ta-da! Alternatively, you can add separate header and footer images in Google Docs instead of adding a full background image. To do that, click  Insert -> Headers & Footers -> Header , insert the image, then do the same for the  Footer  option.

What if I need my letterhead in a different size?

You can easily resize any template in Venngage. Click on  Page Size  in the top menu (the gear icon).

Choose common paper sizes from the dropdown, enter your own or switch between portrait or landscape mode.

How to make a letterhead template in 5 minutes

Uplift your personal or corporate business branding with a custom, professional letterhead.

To recap, here’s how to make a letterhead:

• Step 1: sign up for a free Venngage account
• Step 2: choose a letterhead template
• Step 3: add your branding and contact information
• Step 4: add, remove or rearrange elements
• Step 5: print, download or save as a custom template

It’s that easy to make a letterhead with Venngage — and share it with your whole team — so grab your logo, brand color(s) and get to it!

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How to Make a Letterhead Template in Microsoft Word: Easy as ABC

Have you ever wanted to make a custom letterhead to impress clients? Or, maybe you’ve decided to set up a home business? Either way, you don’t need to order from a printer or graphic designer. This easy tutorial will show you how to create a letterhead in Word without design skills.

I’ll be using Microsoft Word for this step-by-step tutorial, which is included in Microsoft 365 (Formerly Office 365). I’ve also done a Google Docs letterhead as well. As a bonus, you can use a letterhead when doing a mail merge .

Informational & Design Elements

The key to letterhead design is deciding what you want to display. Although creating the template is simple, you should do some planning. It helps to take a blank sheet of paper and sketch your design. Nothing fancy, as this is a mockup. This will help you choose the starting page header . The good news is once you grasp the power of templates, you can make changes or use different versions.

When creating your templates, you might consider using Quick Parts to add reusable asset s to the Building Block Organizer. Then, you can easily find and insert those parts into other document areas.

The list of elements can vary based on whether you’re an individual, organization, or company. For example, if you’re doing a company letterhead, you might not have a slogan, or if you’re a law firm, you may not have social media addresses. To get you started, here are some visual elements to consider:

• Slogan or tagline
• Mailing Address
• Phone numbers (office and mobile)
• Web address
• Email address
• Professional license numbers
• Memberships and awards
• Established date
• Social media addresses
• color scheme

Once you’ve identified the items to include, you should determine their placement. For example, I split my elements between Microsoft’s Word header and footer.

Template Graphics Considerations

Images or logos can improve the design and be impactful. But pictures can pose design problems. For example, you may find a great graphic, but your office printer doesn’t do it justice. This is because your printer’s capabilities aren’t good enough to display the image. And we all know how pictures differ when you’re running low on printer ink.

The flip side is when you have a superb printer, but the image file isn’t as good as it should be. This could result from reducing the image file size too much, so it appears pixelated.

Another issue is that the image you use has too much white space, so you need to crop or adjust the image. But, again, an image capture program like SnagIt can do crops and adjustments.

If you work for a company or organization, you should check if they have an identity or “ style guide .” They often have approved graphics they can give you in the appropriate image size and file format. Just like templates, style guides can range from simple to complex. For example, HubSpot has an article that includes examples .

Add a Logo to the Header

In this tutorial, I’ll create a simple template starting from a blank document. It shares some of the steps we used for our Cornell Notes template . The page header will have my site logo, and the page footer will have my postal address. And yes, Microsoft Word could handle my new logo, which is an SVG file .

• Start with a blank Word document.
• Click the View menu and select Print Layout .
• From the Insert menu, select Header . It’s in the Header & Footer group. Microsoft Word will display a list with numerous starting Header styles.
• Click the style you prefer. I will use the top Blank style. You’re now in “ Design ” mode, and you should see a Header marker tab to the left and placeholder text above.
• While on the Design menu, click Pictures from the Insert section. If your image is too large, it will scale to fit the width.
• The Insert File dialog box will open. Find your graphic file and click Insert .
• Review your image to see if it’s balanced. I think my logo is twice my preferred size in the example below.
• Right-click your image and select Size and Position…
• A dialog appears with various resizing options. My initial logo was 20%, and I reduced it to 10%.
• Click OK to accept the new image size. The image will left-align.
• Click the image.
• Click Home .
• Click the Center Alignment button in the Paragraph section.
• Optional : Add any other text you might like in this area.

Create the Letterhead Footer

I include my address with a smaller font and a vertical line or pipe sign in the footer area. I also centered the text.

• From the Insert menu, select Footer . Word will display a series of Footer styles.
• Click the style you prefer. A placeholder footer appears.
• Add in your text, such as your address.
• If you wish to change the font, highlight your text and right-click. This will open the mini format bar.
• Optional: If you wish to center your text, click the Home tab and then the Center text button.
• Double-click the small Footer marker at the top left to get out of footer design mode.

This is also a good time to print your custom letterhead to check any artwork’s color and clarity. Your online version may show colors that are muted but print fine. You may also need to adjust your printer settings if they are in draft or economical print mode.

If you need to edit the header or footer to get into design mode, double-click anywhere in the header or footer area. The small tab markers will show to the far left.

Save the Letterhead Template – (*.dotx)

Aside from tweaking your header and footer, you may want to adjust other properties before saving the file. For example, you might change the margins, fonts, or style.

• From the File menu, select Save As…
• In the Save As dialog, change the Save as type : to Document> Template> (*.dotx).
• Provide a descriptive name for your template, such as “letterhead”.
• Click Save .

Using Your Word Letterhead Template

When you saved the template, Microsoft Word stored it in a templates folder . However, you can create a custom location if you prefer.

To use the letterhead template,

• Open Microsoft Word and select New from the File menu or Backstage view .
• Click Personal .
• Double-click the template you wish to use. A new document will open based on your selection.

How to Find Your Templates Folder

Microsoft stores your templates in a designated folder. You can find the location using these steps.

• Click the File menu from the ribbon.
• From the left navigation pane, click Options .
• From the Word Options dialog box, click Advanced .
• Scroll to the General section. It’s towards the bottom.
• Click the File Locations… button.
• In the File Locations dialog box, double-click User templates .
• Windows File Explorer will open the folder.
• Click the Cancel button.

If you need to find the full file path , you can shift + right-click on the file name.

Show Me How Video

This 4-minute video was recorded using Microsoft Office 365 . Click the image below to see the video page.

Key Points & Takeaways

• You don’t need design skills when learning how to make letterhead in word.
• The first key to letterhead design is deciding what you want to display .
• Consider using Quick Parts in Word to add reusable assets to the Building Block Organizer. These can be used across different documents.
• Images or logos can improve the design but can also pose design problems.
• If you work for a company or organization, you should check if they have an identity or “style guide.”

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How to Design a Letterhead that Captures your Brand Perfectly

The more places people see your brand, the more likely they are to remember you. And the more likely they are to remember you, the more likely they are to continue interacting with your brand and buy your services. In short, brand visibility is positively linked to brand engagement and sales. 

That’s why you put so much effort into designing the perfect logo, right? And into creating a website and social media profiles that are just right for your brand? These are places people see your brand, but they aren’t the only places people see your brand. Any time a client receives an invoice from you, that’s an opportunity to show them your brand with a custom invoice template. If you sell or ship tangible goods, the boxes, bags and even interior packaging you use is an excellent place to work additional branding into the transaction. And every document, letter or other printed communication you send can achieve the same goal—clear branding—when you send it on a sheet of paper with a custom, branded letterhead. 

Although it can feel like we’re living in a completely digital world at times, paper communication isn’t dead. it's just like when you take notes. Some people prefer using online methods. Others still use the good way with a custom notepad with your company logo that you can actually see and feel. Although times are changing, it’s highly unlikely there will never be a need for print communication in some form. So, if you want to build your unique brand into every letter you send, do it with a custom letterhead. 

Adding custom letterheads to your brand identity is a simple, inexpensive way to really build up your brand. With Logogenie, you can design a letterhead with the same simple click-and-drop interface you used to create your logo. We’ve got loads of fonts and images to choose from, so the only limit on your letterhead template is your imagination. And here’s the best part: once you design it, you’re done! We handle the printing and delivering, so you don’t have to worry about finding the right print shop and handling the logistics yourself. Because that’s what we’re all about: handling all the technical stuff so you can focus on design. 

What is a Letterhead?

You probably already know what a letterhead is, but in the event you’re not 100% sure, here it is: a letterhead is the heading at the top of a sheet of paper that lists information about the sender, like their name, address and telephone number. Think of it like the header or footer on a webpage: it’s a bookend that makes it absolutely clear who authored and sent the document.

A letterhead does more than list contact information, though. It communicates the sender’s brand by showcasing their brand colors, their logo and any additional designs that showcase who they are and what they’re all about. 

Because we read documents from top to bottom, left to right, the letterhead is often the first thing we see when reading a letter or another piece of print communication. The letterhead prepares us for the content ahead by making a quick introduction. 

Choosing your Letterhead Design

Creating personalized letterheads is actually fairly similar to creating personalized logos. With both, the first thing you need to do is clearly define your brand. Define it by answering questions like:

Who are you? What kind of product or service do you offer?  Where do you fit into your market, price-wise? Who is your target audience? What sets you apart from your competitors? 

Once you have answers to these questions, you have a basic brand persona. The next step in designing your letterhead template (and your logo, and your website design, and even the uniforms your staff wear) is working out how to visually communicate this persona through design choices like your color palette , font choice and the shapes in your logo and branding . We’ve covered these topics in-depth before, so if you’re not familiar with them, take some time to learn more about visual branding now.  

If you’ve already designed a custom logo and/or other brand assets, you’ve already got a visual identity to work with in your custom letterhead template. Draw from these colors, fonts and the overall look and feel of the designs to develop a letterhead that looks right at home next to your other brand assets. 

But you might not be able to directly take your logo or another aspect of your design and replicate it perfectly on paper. Why? Because if your logo and/or other brand assets were created to be seen on screens, they might not easily translate to paper. There’s a few reasons why this can happen: 

The logo design is too intricate to still work when you scale it down 

With a letterhead, you’re mostly dealing with standard-sized (A4) paper. So a large, intricate logo that looks amazing splashed across your website header or taking up a big, prominent spot on your sales page might not work in print.  Fortunately, there’s a solution for that. You can create a simplified version of the logo meant specifically for print. Lots of brands have multiple versions of their logos, each meant for a specific kind of communication. Take a look at a few examples: 

When you’re designing a custom letterhead, keep the shape of the paper it will be printed onto in mind. It is the standard letterhead shape (and hey, if your brand is known for breaking the rules and thinking outside the box, it doesn’t have to be! Maybe you have a custom sidebar or footer instead!) 

So think develop your design with the shape of the paper in mind. You’re designing for a relatively small, non-responsive rectangle.

Your letterhead colors are off

You should also remember that colors are produced differently for print than they are for digital. Print designs use a coloring process known as CMYK, whereas digital uses one called RGB. Although you can typically replicate most colors when going from RGB to CMYK, you can see some subtle differences in them and because of this, you might want to adjust your imagery to optimize it for print. This could mean choosing a monochrome or duochrome version of your logo for print and reserving your full-color version for digital.  

What do Custom Letterheads Do for Brands?

Custom letterheads add an additional layer of polish to a brand’s print communications. Whether they’re invoices, general communication, press releases or even just internal messaging, a custom letterhead communicates “this is an official piece of mail from XYZ company.”

Think about the difference between getting a generic invoice and one the sender took the time to brand with a custom template. The generic one feels a lot less professional, right? It’s the kind of thing you’d expect from a small start-up or an Etsy shop that’s one person’s hobby, rather than a fully functioning business. I lot of companies also go to the extent of creating custom notepads, custom pens, envelopes and more. 

There’s nothing wrong with sending messages without custom letterheads—sometimes it’s your only option, especially when you’re just starting out and have a really small budget. But unlike, say, a custom-coded website, a custom letterhead is a fairly inexpensive brand asset to invest in early on. And because it’s so inexpensive, there’s a ton of quick, easy return on your investment: design a custom letterhead, get 500 sheets printed up and bam! You’ve instantly taken your communications game to the next level.  

Creating a Custom Letterhead Template

At Logogenie, we offer custom letterhead design formatted to fit A4 pages. An A4 sheet of paper measures 210 x 297 millimeters, or 8 ¼ x 11 ¾ inches.

Before you start designing your letterhead template, take a look at other branded letterheads. You might even have letters from brands like your bank or other local businesses in your mailbox. Study them, take note of what works well in them and pay attention to how they worked with the constraint of the paper size to create effective letterheads. 

As you study them, run your fingers across them. One important area where print has the edge on digital is that it’s tactile. Some brands use this to give their letterheads an additional layer of depth and create designs that rise slightly off the pages. 

No matter what design style you choose for your letterhead template, keep it simple enough that it doesn’t outshine the messages you’re sending with your letters. Remember, the letterhead is there to enhance the document, not to take over the spotlight and make recipients miss your message. 

But what if I don’t have a logo design yet?

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5 tips on how to create your professional letterhead

• 1. Branding is key Your business letterhead should include your company's logo as the focal point. Make sure to use a high-quality image of your logo - it provides your letterhead with a professional, polished look.
• 2. Experiment with typography Letterhead should be clear and legible, but that doesn't mean a company can't get a little creative. Explore the different types of typography that matches up with your company branding. An unconventional font can attract the eye and help people to remember your business.
• 3. A simple design is best A business letterhead should look clean and professional, providing all the important information about your business quickly and efficiently. Go for sparse, elegant designs that will keep the focus on your brand logo.
• 4. Explore letterhead templates Deciding on the perfect style or design for your business letterhead can be hard, which is why using free letterhead templates can help. Brother Creative Center offers all sorts of different printable letterhead templates, so no matter what industry you work in you can create an elegant letterhead in no time.
• 5. A small amount of graphics can make a big difference You don't want your business letterhead to look busy or cluttered, but a well-placed graphic or accent clean make an impressive impact. Some free letterhead templates offer borders that can come in different designs, or allow you to add a striking graphic to your letterhead. Explore the options and see what works best for you.

Traditionally, letterhead appears at the top of a page. Most business letterheads include the following:

• The company's logo
• The company name
• Business address
• Contact information
• You can also include a website or social media handles if this is appropriate for your business.

Creating a free letterhead is best done with a template. There are free letterhead templates that allow you to insert important facets such as below:

• Your own copy promoting your business and services
• Business logo
• Images and graphics

When the design fits your needs, you can download and print your letterhead from anywhere. These templates ensure that you add all the important information to your letterhead, as well as allow you to create an attractive and professional-looking design.

Absolutely! When creating your letterhead, keep in mind these tips.

• A clear, sharp image of your company's logo is a great addition to any professional letterhead.
• The logo doesn't have to be especially large; just make sure it matches up nicely with the overall design of your company letterhead.
• 4. Where can I find some business letterhead examples? Look for free downloadable templates to get ideas and inspiration on what your letterhead precisely needs. Play around with the style and format until you find one that's just right for you. Then it's just a matter of downloading the free template and printing up the final product.

Here are some factors to remember when designing a letterhead: 

• In most cases, a letterhead should fit on an 8.5 x 11 inch size piece of paper.
• Make it large enough to be read easily, but no so big that it distracts from the rest of the page.
• Remember, your letterhead should serve as an elegant reminder of both you and your company!

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FREE Letterhead Templates

Make Your Letterhead in Minutes. Choose from Thousands of Ready-made Letterhead Designs That Are Easy to Customize Online, Edit, and Print. With Template.net’s Letterhead Templates, You Can Easily Edit Backgrounds, Borders, Vectors, Shapes, Colors, Fonts, and Incorporate Person or Business Names, Logos, Addresses, Email IDs, Phone Numbers, and Company Brands.

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Free Printable Letterhead Templates

With our Free and Printable Letterhead Templates, there’s no need to hire or ask for help from professional graphic designers or artists to design your company, school, organization, or consultancy firm’s letterheads. Our fully editable template samples help build trust with clients, ease communication, and help maintain brand consistency. Create your own letterhead with unique styles, colors, fonts, and layouts in simple or classic designs you can personalize for your branding requirements using our editor tool. What’s more, once you choose your free template and download it, it’s yours to use and reuse whenever you like because it’s yours to own forever!

Customize Online and Download

Our Free Printable Letterhead Templates give you a free hand to edit, modify, customize, or replace our built-in design samples, so you’ll have a letter head that is distinctive to your brand. Our creator tool makes all that possible when you choose blank, simple, basic, formal, modern, or creative designs that you can print on any paper. Upload your logo, include your company name, location, contact details, email address,or add a border or background design in blue, red, or other colors and change the format and suggestive content. Anything you do is possible with us! Our Free Printable Letterhead Template Samples are useful for your cover letter when applying for a job in any field, or if you’re running a small business, construction, IT and software company, medical, professional photography services, HR, school, or church organization. Use as stationery in your office, hospital, department, organization, or team. Share with the whole company and standardize all your letterhead designs. Have your template printed at a print shop, office, or home printer. Our templates are downloadable from all sorts of printers for immediate use.

Versatile Selection: Our templates cater to a wide range of needs, from classic and professional designs suitable for law firms and businesses to whimsical options ideal for personal use, ensuring every correspondence is addressed appropriately.

Personalization Options: Make your letters stand out with personalized letterheads featuring your company logo, contact information, or seasonal decorations for holiday greetings, reflecting your unique style and brand identity.

Convenient Compatibility: Access and edit our templates effortlessly on Google Docs for seamless collaboration across devices. Additionally, download them for use in Microsoft Word, providing flexibility to adapt to your preferred platform.

Simplified Editing Process: Craft professional-looking letterheads without the need for design skills. Our user-friendly templates allow easy insertion of content, empowering you to create customized stationery for both office and personal correspondence needs.

Additional Tips for Crafting Professional Letterheads:

Brand-Centric Design: Ensure your business letterhead prominently features your company's logo, serving as a focal point for brand recognition and conveying professionalism.

Typography Consideration: Experiment with typography that aligns with your brand identity, balancing readability with creativity to create an impactful and memorable impression.

Embrace Simplicity: Opt for clean and minimalist designs that efficiently convey essential business information, maintaining a professional appearance while enhancing brand consistency.

Utilize Templates for Inspiration: Explore a variety of free letterhead templates to discover the perfect style or design that resonates with your brand, streamlining the creation process and saving time and effort.

Frequently Asked Questions

What is the purpose of a letterhead.

It communicates to your recipients the most essential details of your business. It is a pre-designed structure, including your brand logo, address, website details, background design, contact and fax details, etc.

What is the Format of a Letterhead?

It adds a heading at the top of a sheet and a bottom line. The title must have the brand logo and name, and you can also add a corporate design or background pattern. The bottom line must include the company or organization’s address, contact details, social media profile names, etc.  

What are the Components of a Letterhead?

• Name of a brand or any person.
• A logo, graphic, or a specific symbol.
• A blank white space.
• Address of the business or the company. 
• Contact details of the business in a formal structure.

What is a Company Letterhead Mean?

It refers to a personalized document of any company or organization, used for different business communication purposes. To whomever it is sent, it not only communicates the respective message of the letter but also about your business and how to reach out top it. 

What is the difference between a Company Letterhead and a Personal Letterhead?

• The difference between the two is that a company letterhead contains information on an established business, whereas a personal letterhead includes details of a particular businessman. 
• Business letterheads are formal and are best if they maintain a neutral stationary color whereas personal letterheads experiments with its color combination. 

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Letter Headings, or How to Head a Letter 

In these fast-paced days of emailing and texting, most people may feel that the practice of writing letters (whether formal or personal) has gone by the wayside. However, it’s still important to know how to write a letter, as well as how to format one. One of the most important parts of showing people you understand how to create a formal letter is knowing how to head a letter.  

A letter heading is the part of the letter that introduces you to your recipient as well as gives them some important information about you, such as your address. The art of writing the heading of a letter is specific to different types of letters, but more than simply being protocol, knowing how to write the heading of a letter also  

• conveys professionalism to your reader;  
• makes it easy to reply to your message, as there is no need to keep the envelope when all the information is on one piece of paper; and  
• often ensures you will get a prompt reply, which is very important in today’s world of instant communication.  

So now that you understand why it is necessary, it’s time to learn how to write the heading for a letter.   

Business Letters

Writing a business letter heading is not the same as writing the heading for a personal letter. Business letters are usually very formal, and you’ll want yours to be as well, especially since you’re choosing to send a letter rather than an email. The business letter heading format, like the format of a business letter itself, is specific and must get across certain information to be considered formal.   

1. If you have letterhead, use it!

Some businesses—big or small—already have paper with letter heading formats built in. As a formal letter heading example, this can’t be beat! It’s also done the work of introducing you and giving your reader all the pertinent information, including the name of the company and its address. Sometimes, the letterhead will contain your name as well. Usually, before you start writing the letter itself, the only piece of information you will need to add is the date.  

Unfortunately, though, not everyone has letterheads already created for their needs, especially today—when writing formal letters isn’t quite as common. If you don’t have letterhead, it’s still easy to create the proper letter heading format.  

2. If you don’t have letterhead, include your address.

The first thing you’ll include when writing a business letter heading is your address. This means your formal address with your street number, name, city, state, and zip code.   

If you have a PO (short for “post office”) box number, skip writing your street number and name and simply write “PO Box” followed by the number. Then, follow the number with your city, state, and zip.   

If you live in an apartment, make sure to include your apartment number under the first line of your address.   

After the full address, many people include a phone number or email address, although this isn’t mandatory. After all, you’ve written a letter to this person, so don’t you expect a letter in return?  

Make sure that when you write the address and any additional information that you block all the text to the right side of your letter. This is the expected way to format your own address when writing the heading of a letter.  

3. Write the date.

Next, professional letter heading format dictates that you include the date. You don’t want people to forget when they received your letter, so make sure to remind them. Leave a line between the address and the date. You’ll find that leaving this space makes the letter look cleaner and more formal—plus it makes the date easier to pick out.  

4. Write the recipient’s address.

Always include the recipient’s address when you’re writing a formal or business letter heading. You’ll need to include all the same information you included when you wrote your own address. Here are some rules for what to include and how to format the recipient’s address:  

• Do not indent the recipient’s address, but do leave two spaces below the date.  
• Block this address to the left instead of the right.   
• Always address the letter to someone specific within the company if possible.   
• If applicable, include the name of the company beneath the name of the individual but before the address.   

5. Leave a space before writing the salutation.

You’re almost done! Leave a space before the salutation to finish your heading. Then, write the salutation. Of course, you’ll want to use a formal salutation rather than a casual one, but that’s a completely separate issue. In fact, it’s one we discuss at length in another post.  

Personal Letters

As you may have already guessed, how to write the heading of a letter changes when you’re writing a personal letter. For one thing, you’re bound to be much closer to the recipient, so some information may not be necessary. And for another, you already know how to write the heading for a letter for business, and this is a much more casual, laid-back alternative.   

Finally, personal letters tend to be handwritten. This means your heading might be handwritten too, which can affect letter heading spacing, letter heading format, as well as simply how to write the heading for a letter.  

1. Begin with your address unless you’re certain the recipient knows it.

You may not need to include your address the way you did in a formal letter heading example. In fact, your recipient may already know your address well. You may even swap letters with them often. If this is the case, you won’t need to include an address like you would in a formal letter heading format.  

However, you may not be sure if your recipient knows your address. If you’re not positive they do, include it in the upper right-hand corner like you would when writing a business letter heading. Furthermore, if you have stationery with this already printed on it, great! If not, write it out yourself, either typed or handwritten.   

2. Add the date.

Letter heading spacing is still important in a personal letter, but it’s a bit different. Leave two spaces between your address and the date. If you didn’t include your address, include just the full date in the upper right-hand corner of the letter.   

3. Go directly to the salutation.

Unlike when you were learning how to head a letter for formal or business correspondence, you won’t need to include the recipient’s address. Instead, you can skip forward to the salutation. This can be gentler and more familiar than one you would use when writing a business letter heading. And for this one, you’ll also need to leave two spaces between the date and the salutation.   

Hybrid Letters

Of course, not all types of letters fall into one of these categories. These can include formal letters that are handwritten, such as fan mail to movie stars or letters of complaint to a company. You’ll still want to include the recipient’s address in this case.   

Other times, you may be writing your first personal letter to someone, so you don’t want to seem too familiar right off the bat. In this situation, a formal letter heading example may be better. However, you still won’t necessarily need to include the recipient’s address.  

Why Write Letters in the Age of Email

If you’ve come here hoping to learn more about how to head a letter or letter heading spacing or to see some formal letter heading examples, we hope we’ve been able to assist. However, some people may still be wondering why they might ever need to write letters when emails are so much easier—not to mention instant.  

The art of letter writing has been around a long time. Knowing how to write a proper letter allows you to communicate with people in a number of ways. Those who know how to write the heading for a letter can correspond with people properly, based on the situation and their relationship. There will always be times when writing a letter is more efficient, effective, or appropriate to the situation than sending an email. Thus, it’s important to know how to do so when these times come.

Like this post? Check out some more about writing letters:

How to Write an Official Letter

How to Write a Killer Query Letter

Ten Key Elements to Writing an Effective Business Letter

9 Awesome Online Writing Resources

Other Resources You Might Like

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Mastering the Art of Persuasive White Papers

Writing Effective Press Releases in a Digital Age

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