sample cover letter for receptionist with experience

Receptionist Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write a Receptionist Cover Letter

• Cover Letter Text Examples

When writing your receptionist cover letter, focus on how you can make a good first impression on behalf of the company that posted the job. Also, emphasize your other relevant skills, such as customer service, task prioritization, or appointment scheduling. This guide offers cover letter examples and tips for landing your next receptionist position.

Receptionist Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A great receptionist cover letter usually has five sections, outlined below. When possible, connect each section back to your defining administrative skills and the employer’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any basic details you have about your recipient (as in the example below). To set a clear focus, add the title “Receptionist” to your contact header.

You can then modify your title to align with each job posting. For instance, use the title “Medical Receptionist” if it’s closer to the role in question and still true to your experience. Also, you can add a descriptor like “public-facing” or “customer-focused” to emphasize your background in serving similar office visitors.

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

Gregor Moses Receptionist | [email protected] | (123) 456-7890 | San Francisco, CA 54321 | LinkedIn

December 12, 2024

Alastair Henson Senior Hiring Manager Mercedes Benz (987) 654-3210 [email protected]

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job application.

Dear Ms. Johnson:

Dear Receptionist Hiring Manager:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example or measure of your success as a receptionist. What’s one way you’ve excelled as companies’ initial point of contact with office visitors, clients, or the general public? In the receptionist cover letter example below, see how citing an award nomination lets the applicant quickly highlight their relevant service skills.

In 2023, I was shortlisted for the “Corporate Receptionist of the Year” award based on my ability to work quickly under pressure and my warm and professional attitude. I hope to bring the same standards of excellence to the senior receptionist role at your company.

4. Body paragraph(s)

Use the main section of your letter to tell why this receptionist job suits or interests you. For instance, maybe it would let you hone your skills in customer service. Or the employer is a nonprofit whose mission resonates with you, so you’d love to help them answer inquiries and distribute information to the public.

Following this explanation, cite a few more of your main skills or achievements , possibly as bullet points.

Mercedes Benz’s focus on customer care makes it the ideal environment for my skills. My commitment to client satisfaction will make me an asset to the company. Below are three of my recent achievements:

• Redesigned the booking system to reduce appointment wastage by 37%
• Praised for high efficiency by managers in my most recent pay review
• Reduced stationary costs by 30% by sourcing more cost-effective suppliers and implementing a new inventory system

5. Call to action

Finally, request an interview and thank the hiring manager for their consideration. You can briefly restate your ability to provide prompt, courteous service in an office setting. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I’d love to discuss this opportunity with you further. Please let me know what day and time are best for you. Thank you very much for your consideration.

Best Regards,

Emily Garcia

Receptionist Cover Letter Tips

1. highlight your adaptability.

Use bullet points to show how you can add value as a receptionist no matter what each shift brings. For instance, you could feature your talent for prioritizing urgent tasks on a busy day with many office calls and visitors. On the other hand, you might emphasize how you actively fill “downtime” with support duties like data entry or payment processing. Also, consider any improvements you’ve made to front desk procedures or phone systems and how those helped drive better efficiency or client relations.

I’m excited to tell you how my achievements have prepared me for this opportunity. These highlights include:

• Managing a welcoming front office environment by maintaining a cheerful attitude and keeping the lobby clean and organized
• Entering data into Electronic Health Records systems with 100% accuracy
• Training new administrative staff on front desk operations

2. Focus on client relations

Many receptionist jobs require frequent interactions with customers, both in person and by phone. When applying to one of these positions, provide details on your general communication style and show how that’s led to positive client interactions at the front desk or other facilities where you’ve worked.

Receiving 99% positive client feedback in 2022 was the highlight of my receptionist career to date. Feedback forms mentioned my professional demeanor and prompt handling of requests. I am excited to provide the same outstanding service to customers as a receptionist at Mercedes Benz.

3. Keep it concise

Limit your cover letter to one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a receptionist. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Receptionist Text-Only Cover Letter Templates and Examples

Dear Mr. Henson,

I would like to meet to explore how my skills and qualities can help Mercedes Benz provide incredible customer experiences in 2021. Please don’t hesitate to get in contact to arrange an interview appointment.

Gregor Moses

Emily Garcia Receptionist | [email protected] | (123) 456-7890 | Charleston, SC 09876 | LinkedIn

February 1, 2024

Beverly Johnson Office Manager Valley Dental Care (987) 654-3210 [email protected]

Dear Ms. Johnson,

Handling a high volume of calls while greeting patients at the front desk reception at my current position has taught me excellent customer service skills in a busy environment. I believe my reliability and positive attitude led management to praise my work often.

After seven years of experience as a receptionist, I am drawn to Valley Dental Care’s impressive reputation for quality patient care. Your clinic’s focus on customer service is a great fit for my skills.

Eleanor Phan Receptionist | [email protected] | (345) 678-9012 | San Francisco, CA 11223 | LinkedIn

February 8, 2024

Nancy Jennings Senior Hiring Manager Autodesk (998) 877-6655 [email protected]

Dear Ms. Jennings,

Autodesk’s mission to provide the highest possible service standards to its clients is a perfect match for my skill set. As an efficient receptionist with more than 12 years of industry experience, I believe that I am the ideal candidate to lead the Autodesk reception team. My recent successes include:

• Efficiently managing the appointments schedule with a 98% accuracy rate in 2020
• Assisting with hiring and training four new receptionists who all went on to become permanent team members
• Exceeding timescale targets for resolving client queries by 45% over three years

I would like to meet to explore how my strong leadership and excellent organizational skills can benefit both clients and colleagues at Autodesk. Please feel free to contact me to schedule a convenient interview time.

Eleanor Phan

Receptionist Cover Letter Frequently Asked Questions

Why is a cover letter useful for receptionist jobs -.

A cover letter lets you make a strong first impression and preview the polished communications style you’ll bring to the role. With a confident and engaging cover letter, you help hiring managers envision your positive interaction with their many office visitors or clients.

Should I tailor my cover letter for each job application? -

Yes. The main advantage of a cover letter over a resume is it lets you speak directly to the hiring manager about why you fit the role. By tailoring your letter to each application, you can make the most of this and boost your chances of an interview.

How do I write a cover letter for a receptionist job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you’ve provided high-quality service in other customer-facing jobs. Or maybe you were praised for streamlining processes in a recent internship. Also, consider how your work, education, or volunteer experiences align with the company’s mission.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Front Desk Receptionist Cover Letter Samples & Examples That Worked in 2024

Charting a successful career as a front desk receptionist starts with an impeccable cover letter . Like a well-handled switchboard, it's about delivering the right messages — your skills, qualifications, and unique value — to your prospective employer.

This guide breaks down how to achieve exactly that, packed with essential tips, illustrative examples, and intuitive templates.

Read on and discover all about:

• Formatting your front desk receptionist cover letter
• Designing an effective header
• Generating a persuasive headline for your cover letter 
• Personalizing the greeting in your front desk receptionist cover letter
• Crafting a powerful introduction for your cover letter
• Showcasing your receptionist skills and achievements
• Writing a compelling conclusion to your cover letter
• Avoiding common mistakes in your front desk receptionist cover letter
• Understanding the average salary and job outlook for receptionist roles
• Discovering useful resources for front desk job seekers

1. How to properly format your front desk receptionist cover letter

A well-formatted cover letter is much like an organized desk — everything is in its place, making it easy to locate, understand, and appreciate.

Here are some handy tips on how to ensure a smooth read while keeping it professional:

• Standard business letter format: Stick to this traditional structure. This will include your contact details, the date, employer's contact details, greeting, body of the letter, closing statement, and your signature.
• Length: Short and sweet is the key. Ideally, keep the cover letter to one page.
• Readable font and size: Opt for a professional, clean font — think Arial or Times New Roman. Size-wise, 11pt or 12pt should do the trick.
• Margins and spacing: Use standard 1-inch margins. Single or 1.5 line spacing keeps your text just airy enough to invite the reader in. 
• Alignment: Alignment matters. Left alignment looks neat and offers consistency.
• Consistency: Ensure your styling remains the same throughout the cover letter. This includes font size, bullet style, indentation, etc.

Remember, a well-structured cover letter can demonstrate your organizational skills before you even step foot in the interview room. Don't overlook this detail!

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2. how to write an effective cover letter header.

The header of your cover letter is basically your business card — it presents key contact information upfront. It consists of your contact details and those of your prospective employer. And as it's the first thing the hiring manager sees, it’s important to get it right.

Your cover letter header should feature:

• Your full name
• Your physical address
• Your phone number
• Your professional email address
• Up-to-date LinkedIn profile (optional, but recommended)
• The recipient’s name
• Their title
• Company name
• Company address

Now let's look at two contrasting examples to clarify these points:

Weak cover letter header example

John Doe john@email. com 123 Main Street

Why doesn’t it work? This header seems rushed and incomplete. Notice the unconventional spacing in the email, the omission of John's phone number, city, state, and zip code, and the absence of LinkedIn details. Furthermore, not including the hiring manager's details can seem careless or impersonal to the reader.

Correct cover letter header example

John Doe 123 Main Street City, State, Zip Phone number [email protected] https://www.linkedin.com/in/john-doe [Date]

To: Ms. Jane Smith HR Manager Company XYZ 456 Market Street City, State, Zip

Why is it strong? By including thorough contact information, John is inviting the potential employer to reach out via multiple channels. The presentation is clean and professional. 

Additionally, by addressing Jane Smith directly and including her job title and company’s details, John creates a personalized touch showing he has taken time to research the recipient. This shows respect for the employer and distinguishes the job application.

All in all, a correctly formatted header serves as your first impression. Remember, being detailed and professional in your header sets the tone for the rest of your cover letter, demonstrating that you're serious about your application. Use the correct example as your model and you'll be on the right track.

3. How to write a compelling cover letter headline

Creating a compelling headline for your receptionist  cover letter is your chance to briefly encapsulate your professional story. It is the hook that intrigues the hiring manager to read further.

A strong headline clearly states your career identity and the value you offer . As a receptionist, the headline should highlight your skills, experience, or notable achievements related to office administration or guest relations.

Let’s check out two contrasting examples:

Weak cover letter headline example

Applying for the Receptionist position 

Why does it fall short? This headline is too basic. It merely states the intention to apply, which we’ve already known. It doesn’t provide a snapshot of your skills, experience, or the unique value you bring to the role.

Strong cover letter headline example

Seasoned Front Desk Receptionist Offering Stellar Customer Service and Proven Administrative Expertise

Why is it strong? This headline conveys a greater sense of professionalism. It communicates your experience and high degree of customer service skills, creating an instant robust professional image.

But what if you're a fresh graduate ? Don’t worry, your headline could look something like this:

Strong cover letter headline example for a fresh graduate

Dedicated Communications Graduate Eager to Excel as a Front Desk Receptionist

Why does it work? Graduates might not have an extensive work history, but a strong headline can still highlight your dedication, field of study, and determination to succeed in the role. This headline sends a strong signal about your potential value to the organization.

Pro tip: Consider integrating relevant keywords from the job posting into your headline. This can make your cover letter more eye-catching to hiring managers and can help you get past applicant tracking systems (ATS) used by many companies to filter applicants based on keyword matches. However, always ensure that the keywords match your actual skills and expertise — integrity is key.

Remember, your headline should be a point of interest that kindles curiosity about your profile. Use it wisely to establish your value proposition upfront.

4. How to tailor the greeting on your cover letter

Addressing your front desk receptionist cover letter with a personalized greeting can surely demonstrate your attention to detail. It shows you've done your homework and it helps establish an immediate connection with the reader .

If you wonder where to find the name of the hiring manager or recruiter, the solution might be closer than you think. Look at the job listing where it may be mentioned. If not, the company website , LinkedIn , or even a quick phone call to the company can help you find out who will be reading your letter.

Personalized greeting examples

• Dear Mr. Smith,
• Dear Mr. John Smith,
• Dear Hiring Manager John Smith,

If you've tried everything and still can't find a specific name , here are some general greetings you can use:

General greeting examples

• Dear Hiring Manager, — This is a reliable standby. It's formal and direct.
• Dear [Department] Team, — Here's a slightly creative approach. This is best used when you know your application will be screened by a specific department.

Avoid using outdated or overly impersonal greetings like “To Whom It May Concern,” or “Dear Sir/Madam,”. The modern hiring process prefers a more personalized approach.

Remember, the goal of customizing the greeting is to make the reader engage with your letter. So spend a few minutes to identify the right name or title — it’s worth the effort.

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5. How to write a strong opening to your receptionist cover letter

Your cover letter's opening paragraph should draw in the reader much like a compelling book's first line. It should present an overview of your professional and academic history , state why you're applying for the role , and, if applicable, mention any mutual connections.

Let’s take a look at some contrasting examples:

Incorrect cover letter opening example

I'm writing to apply for the front desk receptionist position. I have worked as a receptionist before and I am confident I can do the job.

Why does it fall flat? This opening simply lacks detail and does not provide a compelling reason for the reader to continue. It fails to mention specifics of prior experience, why the applicant is interested in the job, or what unique value they would bring to the role.

Strong cover letter opening for an experienced receptionist

With over five years of experience managing front desk operations in fast-paced environments, I bring a proven ability to deal with diverse customer situations. I'm drawn to XYZ Company's commitment to customer service excellence and believe that my skill set would be well-aligned with your requirements.

Why does it work? This example quickly identifies noticeable experience, a key strength, and a direct connection between the candidate's expertise and the company's needs.

Strong cover letter opening for a recent graduate

As a recent graduate in Hospitality Management with an honors distinction, I offer a strong academic background and a passion for customer service. I am interested in the receptionist role at XYZ Company, as I believe my skills would foster a welcoming and efficient front desk environment.

Why is it effective? Even without any professional experience, this graduate makes an impact by highlighting strong academic credentials, directly related to the job, their passion for the work, and how this matches up with the company's needs. 

Remember, a well-composed opening makes it more likely for the hiring manager to continue reading your application. Capture their interest from the get-go and the rest of your letter will likely receive the attention it deserves.

6. How to highlight your top skills and accomplishments

When crafting the body of your front desk receptionist cover letter, payoff comes from the perfect blend of storytelling and evidence-based achievements. 

Think of it as a showcase window, offering a glimpse into your professional journey and reinforcing why you're an ideal fit for the role.

To properly highlight your skills and achievements :

1. Format the body correctly: This part of the cover letter should be organized into short, readable paragraphs. Consider 2-3 paragraphs, each focusing on a different aspect of your qualifications.

2. Mention relevant skills: Tailor your letter for the role, emphasizing relevant skills and competencies. 

Here are some skills to mention in your receptionist cover letter

• Excellent communication and interpersonal skills
• Strong customer service and conflict resolution abilities
• Proficiency in administrative software (list specific programs if applicable)
• Time-management and organizational skills
• Multitasking and prioritization capabilities
• Professional and courteous demeanor

3. Showcase specific achievements: Rather than just listing duties in your previous roles, focus more on what you achieved. Did you improve the process? Solve a persistent issue? Earn recognition for outstanding service?

Cover letter body paragraph example for an experienced receptionist

Serving as a front desk receptionist at ABC Hotel, I developed strong customer service and conflict resolution skills that positively impacted guest experience. I consistently managed interactions with over 100+ guests daily, maintaining a high satisfaction rate and contributing to the hotel's reputation for excellent service. My dedication to effective communication and problem-solving led to being recognized as 'Employee of the Month' three times. I am excited to bring these capabilities to XYZ Company to enhance guest satisfaction and contribute to your team's success.

Why is it effective? This paragraph precisely tells the applicant's experience, shows relevant skills in use, and provides substantial evidence of excellence in the role. What’s more, it directly addresses how their skills and achievements can add value to the future employer's business.

No work experience yet? Fear not! Highlight transferable skills, academic achievements, internships, or volunteerships. Mention relevant modules you excelled at during your studies or any extra-curricular activities showing your leadership or organizational capabilities.

Cover letter body paragraph example for a fresh graduate

As a recent business graduate from XYZ University, I have gained strong skills in communication, administration, and customer service through various internships and on-campus involvements. As the team leader for our final year project, I coordinated the tasks of five team members, meeting all deadlines and achieving a final grade of A+. This experience taught me the value of clear communication and effective organizational skills.

Why does it tick all the boxes? This paragraph shows how academic and leadership experiences have equipped the candidate with relevant, transferable skills. Moreover, it subtly hints at how these honed abilities, such as clear communication and effective organization, can be transferred to the benefit of the potential employer in a front desk receptionist role.

Remember, for the body of your cover letter, it's quality, specificity, and relevance that matter.

7. How to persuasively end your receptionist cover letter

The conclusion of your cover letter serves as your final opportunity to leave a memorable and positive impression. It's your closing argument, reiterating your interest in the role , inviting further interaction , and expressing appreciation for the reader's time .

An effective conclusion should include:

• A reiteration of your interest in the position and the company
• Your preferred contact method and any time restrictions, if necessary
• Your intention and timeline for follow-up
• A professional sign-off

Incorrect cover letter conclusion example

Please call me anytime. Thanks.

Kind regards,  [Your Name]

Why is it wrong? This conclusion is considerably weak. It lacks professionalism, doesn't convey genuine interest in the position or the company, and neglects to mention any follow-up actions.

Correct cover letter conclusion example

I am eager for the opportunity to share more about how my strong reception and customer service skills could be a valuable asset for XYZ Company. You can reach me anytime on my cell at (123) 456-7890, or via email at [email protected]. If I haven't heard back by next week, I will touch base to follow up. 

Thank you for considering my application. 

Sincerely, [Your Name]

Why is it strong? This example shows the candidate's keen interest in the role and clearly communicates their readiness to discuss how their skills could meet the company's needs. The candidate also takes a proactive strategy by setting a timeline for following up if they don't hear back. The sign-off is professional, maintaining a high level of respect throughout. 

The conclusion of your cover letter can indeed leave a lasting impression on recruiters. It’s an opportunity to express your sincere interest in the role and leave the recruiters keen to learn more about your potential fit within the company.

8. How to avoid common mistakes on a receptionist cover letter

It's crucial to remember that every detail in your receptionist cover letter contributes to the impression you make. Avoiding common mistakes can help ensure your application stands out for all the right reasons. 

Here are a few pitfalls to dodge:

• Incorrect: "I'm a dedicated worker."
• Correct: "My dedication to customer service was recognized when I received the 'Employee of the Month' award twice at my previous job." 
• Don't neglect proofreading: Spelling mistakes, punctuation errors, or inconsistent tense usage can undermine your professionalism. Make sure to carefully proofread your cover letter. Consider using online grammar tools or asking a friend to help review it.
• Skip salary discussion: Your cover letter is not the place to negotiate salary or benefits. These discussions are more apt post-interview when the employer has shown interest in your candidacy.
• Avoid negativity: Talking negatively about a past employer or job experience sends the wrong signal. Focus on your positives, what you learned, and how you can bring value to the new role. 
• Too much, too little: Avoid overstuffing with unnecessary details. Balance is key — provide just enough info to entice the reader to want to know more.

Dodging these common mistakes can make your cover letter a powerful tool, clinching the crucial attention of recruiters. Be sure to double-check, hold back on cliches, and remember to keep it professional yet personable, just as a receptionist would at the front desk.

9. Average salary and job outlook for front desk receptionists 

Understanding the salary and job outlook for front desk receptionists can provide valuable context as you're tailoring your application. 

As per the most recent data from the Bureau of Labor Statistics (BLS) , the median annual salary for receptionists was $33,960 in May 2022. This number can widely vary depending on the industry, region, and level of experience.

When considering the job outlook for front desk receptionists, the BLS is indicating little or no change in employment from 2022 to 2032. 

But don't be disheartened by the steady forecast. There's a promising aspect to consider: about 142,600 openings for receptionists are projected each year, on average, over the next decade. These positions are often created when workers retire or move on to different roles.

So, even though job growth might stabilize, your exceptional cover letter could still land you one of the many opportunities arising each year. The market for an exceptional front desk receptionist remains active.

10. Top resources for aspiring receptionists

Becoming a successful front desk receptionist is a journey that involves continual learning and development. Luckily, numerous resources can support you along the way. 

• Industry news: Keep up with industry trends by following reputable news sites and blogs like the American Society of Administrative Professionals (ASAP) and Office Dynamics International . 
• Webinars and online courses: Websites such as Lynda.com , Coursera , and Udemy offer a multitude of courses. Topics range from customer service, technology skills, to office management. 
• Professional associations: Joining groups like the International Association of Administrative Professionals (IAAP) can provide networking opportunities, and access to a wealth of resources and continuing education.
• Books: Boost your skill set with titles such as "The Exceptional Receptionist: Your Company's Most Valuable Asset" by Paul R. Timm or "Be A Kickass Assistant" by Heather Beckel.
• Job Boards: Aside from large job boards like LinkedIn or Indeed , also consider industry-specific options like the Association of Executive and Administrative Professionals (AEAP) job board.
• Networking: Connecting with other receptionists and office professionals can prove invaluable. Look at local events, LinkedIn groups, and online forums to engage with others in your field.
• Career development platforms: Platforms like Kickresume ,  JobHero and The Muse offer resume templates, cover letter tips, and career advice specifically tailored for aspiring receptionists. Keeping your application materials polished and up-to-date can increase your chances of getting that coveted receptionist role.

Remember, successful job hunting is not solely about the perfect cover letter or resume — there's much more. Immerse yourself in the industry, keep learning, and use these resources to help you stand out as a highly skilled front desk receptionist.

Front Desk Receptionist Cover Letter FAQ

How should i address a cover letter if i don't know the hiring manager's gender.

If you can't determine the hiring manager's gender, it's best to use their full name. For example, 'Dear Jordan Smith,'. If you don't have a name, stick with a generic but professional greeting like 'Dear Hiring Manager,'.

Should I include my salary expectations in my cover letter?

Unless the job posting specifically asks you to include salary expectations in your cover letter, it's usually best to leave them out. There will be plenty of time to discuss salary expectations later in the interview process.

How much detail should I include about each job on my cover letter?

Your cover letter should not replicate your resume. Instead, pick 1-2 key experiences or skills and provide detailed examples of how you demonstrated them in a professional setting. Remember to tie these skills back to the needs of the role you're applying for.

I'm applying for a receptionist job at multiple companies. Can I use the same cover letter for several applications?

While it can be tempting to write and replicate one cover letter, try to avoid this. Each cover letter should be tailored to the specific job and company you're applying to. This shows employers that you've taken the time to understand their unique needs.

How formal should my cover letter greeting be?

It's often best to err on the side of formal. Stick with 'Dear [Full Name],' or 'Dear Hiring Manager,'. Avoid informal greetings such as 'Hi,' or 'Hello,'.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Receptionist Cover Letter Example & How-To Guide in 2024

You're the first face people see when they walk in, and you've got multitasking skills to rival a Swiss Army knife.

You’re a receptionist, and you’re ready to greet any challenge with a smile and a solution.

But when it comes to describing all your skills and qualifications in a cover letter, you suddenly feel like you've hit a wall. 

All the professionalism and charm you have in person just don’t translate into words.

But don't sweat it—this article is your all-in-one tool kit for writing the best receptionist cover letter and getting your foot in the door for an interview.

Here's what we're going to cover:

• A Top-Notch Receptionist Cover Letter Example
• 5 Steps to Writing a Receptionist Cover Letter

3 Essential Receptionist Cover Letter Tips

Let's dive in!

Receptionist Cover Letter Example

5 Steps for the Perfect Receptionist Cover Letter

Now that you've just seen what a great receptionist cover letter looks like, it’s time to start your own.

And it’s time for us to show you how to write a cover letter ! 

Just follow these steps:

#1. Put Contact Information in the Header

Start your receptionist cover letter with your key contact information. 

Place them at the top, just like you would on your resume . Here’s what to include:

• First and Last Name. Always start with your full name.
• Job Title. Be specific about the job you're applying for, like "Front Desk Receptionist." It helps the hiring manager sort through applications faster since they’re probably hiring for several job openings.
• Email Address. Use a simple, professional email. An old quirky email won't work, so swap "[email protected]" for "[email protected]."
• Phone Number. Double-check that your phone number is correct. If you're applying outside your country, make sure to add the dial code in front.
• Location. Just the city and state or country are fine. But if you're willing to move for the job, be sure to mention that somewhere on your resume and cover letter.
• Relevant Links (optional). If you’ve got a LinkedIn profile , you can add a link.

Now, time for the hiring manager’s contact information :

• Company Name. Write down the company's name. If it belongs to a larger company, such as a hotel that’s part of a conglomerate, you can just write the hotel’s name.
• Hiring Manager’s Name. Try to find out the name of the person who’ll be reading your cover letter. Check the job ad, the company website, or LinkedIn for a head start.
• Location. If the business you’re applying to has more than one location in the same city, like a gym that’s part of a franchise, specify the exact location, such as the street address.
• Date of Writing (Optional). You can add the exact date of writing to give your receptionist cover letter a professional touch.

#2. Address the Hiring Manager

Once you've got your contact information sorted, aim to address your cover letter to the person who's going to actually read it. 

And skip the old "To Whom It May Concern" line while you’re at it. 

The trick here is to do a bit of digging. Look through the job ad, company website, or LinkedIn job post to find the hiring manager for the receptionist role you’re eyeing. That way, you can find their name and address them in your cover letter.

Use formal titles like Mr. or Ms., followed by their last name. If you're unsure about their gender or marital status, go with their full name. Like this:

• Dear Ms. Thompson,
• Dear Jamie Thompson,

If you hit a dead end in finding the hiring manager's details, don't stress. You can address the letter to the department or the company at large. Here’s an example:

• Dear Front Desk Team,
• Dear Reception Hiring Group,
• Dear HR Recruitment Staff,
• Dear Office Manager,

#3. Write an Eye-Catching Opening Statement

Hiring managers often spend just a few seconds scanning each application. So, catching their eye right away is critical to getting them to read the rest of your receptionist cover letter.

Start your first paragraph with who you are and why you're keen on the job. Your enthusiasm for the role or the company can make the hiring manager want to read more about you.

Researching the company can also really pay off. The more you know about them, the better you can show why you'd fit right in. It sends the message that you're not just firing off applications everywhere—you're genuinely interested in this particular receptionist role.

If you've got some solid receptionist experience, consider kicking off your cover letter with an experience or skill that sets you apart from other candidates. 

But remember to keep it short and sweet. The goal is to spark the hiring manager’s interest and encourage them to read more.

#4. Use the Cover Letter Body for the Details

The core part of your receptionist cover letter is where you can really dig deep into why you're the ideal pick for the job.

But don't just repeat everything from your receptionist resume . The hiring manager isn’t interested in the same information. Your cover letter is your chance to really flex your professional skills and qualifications in a way that makes you look like a better fit than every other candidate.

To do this, read through the job ad and mention any of your relevant achievements in the reception or admin fields. For example, you can make your cover letter stand out by emphasizing the specific skills mentioned in the job ad. If the position requires top-notch organization skills or multitasking skills, focus on those—not your unrelated pizza delivery skills from years ago.

Knowing more about the company can also give you an edge over other candidates. If you're familiar with their work culture or the type of clients they handle, say so in your cover letter. This shows you've done your homework and can present yourself as a good fit for their team.

Last but not least, try to give off some energetic vibes. Make it clear how eager you are for the role and how you're sure you can make a real difference with your skills and experience.

#5. Wrap It Up and Sign It

How you end your receptionist cover letter is arguably the most important part.

The goal is to leave the hiring manager with a strong, positive impression that confirms everything you’ve told them so far. So, your conclusion should briefly restate why you're the right fit for the job or sum up the key skills that prove it.

To wrap it all nicely, add a call to action to your cover letter. For example, encourage the hiring manager to take the next step, like discussing your application in more detail or arranging an interview. This proactive approach can stick with them and boost your chances of getting a call.

Finally, keep it professional with a closing line and sign your full name at the bottom. Here's an example:

Please feel free to reach out to me at the contact details provided to arrange an interview. I'm keen to discuss my application further when it suits you.

Warm regards,

If "Warm regards" doesn't resonate with you, here are some other polished options:

• Kind regards,
• Respectfully,
• Thank you for considering my application,

You've got the basics of how to write a cover letter.

Now, let's take your receptionist cover letter to the next level with some great cover letter tips :

#1. Match Your Resume

Regardless of your field, it’s essential for your cover letter and resume to reflect the professionalism you'll bring to the front desk.

Make sure your cover letter matches your resume like a uniform would match you with the rest of your team. This basically means keeping the contact information organized neatly on the page, with the same font style and size throughout your cover letter.

And just like juggling calls and visitors, you need to keep an eye on the spacing and margins to make sure your cover letter is at the right length .

Or Use A Cover Letter Template Instead

Feeling overwhelmed?

Here’s a shortcut—our cover letter templates .

Crafted with input from hiring managers around the globe, they're on-point with industry standards and look stunning. You can create your receptionist resume using our free resume templates , and then you’ll have a sleek cover letter for it in no time.

#2. Mention Skills and Keywords

Even the most well-written cover letter can fall flat if it doesn’t contain enough job-related keywords .

The truth is, that hiring managers have a checklist of what they want a candidate to bring to the table, and it’s these essential skills and qualifications that they’re looking for in your cover letter. When writing your receptionist cover letter, make sure you use enough keywords from the job ad.

But don’t just randomly throw in words you recognize. You want your cover letter to convey a story about how you’re the best candidate for the job. If the employer is looking for excellent customer service skills, you need to prove it. Mention how you developed your customer service skills and how they can help you excel at the job you’re applying for. 

#3. Proofread the Final Draft

You've already put in hard work to make your cover letter shine, so don’t let typos or grammar errors ruin your chance. Nothing screams "unprofessional" louder than sloppy writing.

In fact, most hiring managers will throw out an application over minor mistakes .

Avoid this by giving your cover letter a careful read and paying close attention to your text. It might sound obvious at first, but far too many candidates think they can skip it and end up in the hiring manager’s “no” pile.

Once you’ve done your part, try using a handy spell-checking tool like Grammarly . This can scan your text, catch errors you missed, and even suggest style improvements. Once you’re done, you can even hand your cover letter over to a friend. Having a fresh set of eyes check your cover letter can help spot mistakes both you and your spell-checking tool missed.

Key Takeaways

There you have it!

Now, you’re ready to write the perfect receptionist cover letter and land that job you have your sights set on.

But to make sure you’ve got it down, let’s recap our main points:

• Making sure your receptionist cover letter matches your resume gives your application a neat, professional look. Just use a resume and cover letter builder so you can create both documents easily.
• Structure your cover letter so that you have an intriguing first paragraph and then give the details afterwards. Use the body of your cover letter to expand on your skills, experiences, and how they make you right for the job.
• Check the job ad for relevant skills and keywords the employer is looking for. This way, you can easily match what the hiring manager wants to see and leave a great impression.
• Always proofread your cover letter before sending it. Even a tiny mistake can cost you a job opportunity, and it isn’t worth the risk.

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Receptionist Cover Letter Example

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You should start your Receptionist cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and express your interest in the receptionist position. Mention where you found the job posting and why you're interested in the role. For example, "I was excited to see your job posting for a Receptionist on your company website. With my 3 years of experience in customer service and administrative tasks, I am confident I can contribute positively to your team." This introduction is professional, direct, and shows your enthusiasm for the role.

The best way for Receptionists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the position, and inviting the employer to take the next step. For example, "I am excited about the possibility of bringing my unique skills and experience to your team and am confident that I would make a valuable addition to your company. I look forward to the opportunity to discuss my application further. Thank you for considering my application." This ending is effective as it shows eagerness, confidence, and professionalism. It also encourages the employer to move forward with the hiring process. Remember to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name.

Receptionists should include several key elements in their cover letter. 1. Contact Information: At the top of the cover letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the receptionist position. This could include customer service skills, organizational skills, proficiency in specific software, or experience handling administrative tasks. 5. Achievements: If you have any achievements or accomplishments from previous roles that are relevant, include them. This could be something like improving a filing system or implementing a new process that increased efficiency. 6. Personal Qualities: Receptionists are often the first point of contact in an organization, so it's important to highlight qualities like friendliness, professionalism, and excellent communication skills. 7. Knowledge about the Company: Show that you've done your research and understand what the company does. This shows your interest in the role and the company. 8. Closing: In your closing paragraph, express your enthusiasm for the role and the opportunity to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best Regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show the hiring manager why you're the best fit for the role.

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Receptionist Cover Letter Example

Get picked for interviews more easily and show recruiters just what you can bring to the job with an optimized Receptionist cover letter. Find out how now with expert examples and professional tips.

Resume and Cover Letter Experts

Receptionist Cover Letter

Do you feel like you’re a skilled Receptionist but having trouble landing interviews?

Whether you’re an entry-level Receptionist or someone who has plenty of experience , a poorly crafted application will have employers leaving you on hold. 

Don’t worry though, we’ve got the answer. 

Something to give you a major boost during the application process is a cover letter. If you’re wondering, it is proven that writing one is worth it .  

Crafting a cover letter as a Receptionist means more than just listing your previous job duties . It’s about showcasing your specific skills and knowledge that can make you an asset to a specific company in their sector. 

In this guide, we’ll walk you through the essentials of writing a Receptionist cover letter that highlights your unique qualifications. We’ll cover:

• Which certifications and training to showcase depending on the company’s sector
• Software skills to highlight 
• Keywords that will grab a hiring manager’s attention
• Equipment that any Receptionist should list in their letter

To make the process even easier, ensure that your resume is complete. Having all your qualifications in one place will make it simpler to draft your letter. 

Take advantage of our resume builder with AI-intuitive suggestions , to quickly finish or optimize your application.

Once you have your resume, and review the tips below, you’ll be ready to make an attention-grabbing cover letter.

Receptionist Cover Letter Sample

The first step in the process of crafting your letter is to review a sample. An example can give you an idea of what to include and how it should be formatted. 

Also, using our easy-to-use cover letter builder can give you ideas on how to include your information if you get stuck. 

Review the example below to get a preview of how your letter should look.

[Employer’s Name] [Company Name] [Company Address] [City, State, Zip]

Dear [Employer’s Name],

I am excited to apply for the Receptionist role at [Company Name], as advertised on [where you found the job posting]. My background as a Certified Administrative Professional (CAP) with expertise in front desk operations positions me as an ideal candidate to enhance the productivity and customer service excellence at [Company Name].

At [Previous Company], I effectively managed a multi-line phone system and streamlined appointment scheduling using tools like Microsoft Bookings. My technical proficiency extends to Microsoft Office Suite and CRM platforms such as Salesforce, ensuring meticulous management of customer interactions and office tasks.

My hands-on experience with office equipment, including printers, scanners, and security systems, complements my software skills, allowing me to support a seamless operational flow. I am particularly impressed by [Company Name]’s commitment to [something specific about the company or its values] and am eager to contribute to your team’s success.

Thank you for considering my application. I look forward to discussing my fit for the Receptionist position with you.

Warm regards,

[Your Name]

Show Off Your Different Administrative Certifications

For any applicant, certifications can prove your dedication to getting better as an employee and that you have the expertise to do a great job. 

When crafting your cover letter, highlighting these certifications can increase your credibility . Let’s explore some certifications you might include:

• Customer service training : Certifications in customer service show you know how to create a positive visitor experience.
• Technical certifications : Proficiency in specific software is often crucial for a receptionist. Certifications in Microsoft Office Suite, CRM software, or other relevant tools can set you apart.
• Certified Administrative Professional (CAP) : This is a prestigious certification that showcases a high level of administrative expertise.

Incorporating these certifications into your cover letter can be straightforward and impactful. 

Here’s a sample text:

As a Certified Administrative Professional (CAP) with additional certification in advanced customer service techniques, I bring a proven track record of efficient office management and exemplary visitor service. These certifications have equipped me with the skills necessary to enhance the operational flow and client satisfaction at XYZ Company.

Include a Certification for the Company’s Sector

By mentioning industry-specific training, it’s more likely that a hiring manager will feel that you can step in right away and be successful.

You can take a training course or complete a certification in one of these sectors and increase your odds of being hired by a relevant company.

• Healthcare 
• Hospitality 
• Educational Administration

Keywords to Include in Your Receptionist Cover Letter

If you weren’t aware of the following stat, it’s an important one . Up to 99% of Fortune 500 companies use the ATS. 

The ATS, or Applicant Tracking System, scans your application to find relevant keywords to quickly judge if you’re qualified for the next step in the hiring process. 

That means you’ll need the right keywords in your letter to give yourself the best chance of landing an interview .

Here are some you should have in your letter:

• Client relations
• Appointment coordination
• Reception area management
• Visitor screening
• Call handling
• Office supply inventory
• Document preparation
• Meeting room setup
• Information dissemination
• Service-oriented

By using these keywords in your cover letter, it will be more likely to be selected by the ATS . That makes these words essential for both entry-level and experienced applicants.

Software Skills to Mention in Your Cover Letter

Receptionists should be able to use computers to schedule, keep track of clients, and more.

That’s why it’s essential to highlight your software skills. 

Here are some key types of software that receptionists should be familiar with and list in their cover letters:

• Scheduling software : Familiarity with scheduling tools such as Calendly and Microsoft Bookings is essential for coordinating appointments and meetings seamlessly.
• Customer Relationship Management (CRM) Software : Experience with CRM systems like Salesforce, HubSpot, or Zoho CRM is valuable for managing customer information and interactions effectively.
• Database management : Skills in database software are essential for accurately entering, searching, and updating records, ensuring data integrity and accessibility.

In your cover letter, you might write:

In my previous role, I leveraged my expertise in Microsoft Office Suite and CRM software to enhance our office’s productivity. My ability to efficiently manage our client database and coordinate schedules across multiple platforms like Outlook and Calendly was instrumental in improving our team’s communication and daily operations.

Listing these in your letter is especially useful if you’re changing careers and want to add some transferable skills .

If you’re an entry-level applicant, mentioning your software skills will be a huge boost.

Highlight Your Knowledge of Receptionist Equipment

Apart from software, a hiring manager will want to know that you don’t need any practice with typical office equipment.

Demonstrating your hands-on knowledge of the physical tools in an office setting can enhance your appeal to potential employers . 

Here are some equipment you should discuss your experience with:

• Multi-line phone systems
• Office security systems
• Point of Sale (POS) systems
• Postage meters
• Printers and copiers
• Fax machines

Take a look at how you can add this information to your letter:

My familiarity with advanced multi-line phone systems and office equipment, ranging from modern printers and scanners to efficient postage meter operation, has been pivotal in maintaining the smooth operation of my previous workplaces. I am also well-versed in the use of office security systems, ensuring a secure and welcoming environment for both staff and visitors.

Writing a cover letter isn’t always the most interesting part of the hiring process, but it can show a hiring manager that you’re motivated and ready to improve the company.

You’ll be able to show off your Receptionist qualifications if you remember to:

• Mention relevant administrative certifications like CAP or sector-specific training
• Include keywords related to receptionist duties
• Discuss your familiarity with essential software and office equipment

It’s also essential to know exactly how to write a letter by keeping it concise, and easy to read . If you follow this advice, you’ll be landing an interview in no time.

Trouble getting your Cover Letter started?

Beat the blank page with expert help.

15 Front Desk Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Front Desk Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are an essential part of the process that is involved in applying for a job. They are more personal than a résumé or CV, and they allow you to introduce yourself for the first time. Cover letters can be used with your résumé or CV when submitting your application; but if you apply with only one piece of paper, make sure your cover letter has all the information needed to provide an introduction to yourself.

Here are 15 amazing Front Desk Receptionist cover letters that are professionally written and will help you stand out and get that job!

Front Desk Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Front Desk Receptionist Sample 1

To whom it may concern, I am writing to express my interest in the Front Desk Receptionist position. I believe that my previous experience as a Front Desk Clerk for Company ABC, as well as my computer skills and office skills make me an excellent candidate for this position. I am confident that I would be able to handle any tasks assigned to me with little or no supervision. I look forward to meeting you at your earliest convenience so we can discuss more about this job opportunity. Thank you for your time and consideration of my candidacy. Yours Truly, John Doe

Front Desk Receptionist Sample 2

Hello, I am writing to express my interest in the Front Desk Receptionist position that you advertised. I have experience working as a customer service representative for five years and have excelled in every position I’ve ever had. My focus has always been on keeping my customers happy. With my excellent communication skills, interpersonal skills, attention to detail, and professionalism I would be the ideal candidate for this job. I look forward to hearing from you soon so that we can discuss this opportunity further over the phone or in person if possible!

Front Desk Receptionist Sample 3

To Whom It May Concern:

I am writing in regards to the Front Desk Receptionist position that is currently available at your company. I would like to apply for the position and would like you to know that I am a motivated, hardworking individual who excels in customer service. I have excellent interpersonal skills and always provide excellent customer service to all of my customers. If given the opportunity, I can prove myself as a valuable asset to your company’s team!

Front Desk Receptionist Sample 4

Dear _________,

I am writing to express my interest in the Front Desk Receptionist position at your company. I have worked as a receptionist for over 4 years and have excellent customer service skills. I am detail oriented and dependable, which is why I think I would be a great fit for this job. Please consider me for this position and let me know when you will be calling or interviewing people. Thank you in advance for your consideration!

Front Desk Receptionist Sample 5

I am a patient, reliable and charismatic individual who excels in customer service. I have been in the Front Desk Receptionist position for five years and have worked in a wide range of industries-from hospitality to healthcare. I am confident that my experiences will help me contribute to the success of your company.

Front Desk Receptionist Sample 6

Dear ______________, I am writing to inquire about the Front Desk Receptionist position advertised on your website. I am currently seeking a position in the area of customer service, and would like to learn more about this position. My availability is very flexible, and I can do any hours per week that are available. I work well under pressure, and am able to handle many tasks at once with ease. My experience includes 5 years as a waitress/server at The Grill for Business for over 10 years, which has proven useful in my ability to multitask quickly while providing excellent customer service. Thank you for your consideration of my qualifications for this job opportunity. If you have any questions or need more information please contact me via phone

Front Desk Receptionist Sample 7

Dear Hiring Manager,

I am writing to express my interest in the Front Desk Receptionist position available. I have five years of experience as a Front Desk Receptionist at XYZ Hospital and would be an excellent fit for your team. My passion for customer service, ability to work independently and initiative make me the right choice for this position. I am currently available on Mondays, Wednesdays and Fridays from 8:00am-5:00pm with flexibility on my schedule during afternoons/evenings/weekends. I can provide detailed references upon request. Best regards, Jane Doe

Front Desk Receptionist Sample 8

I am writing with the hope that you will consider me for __________. I have completed University with a degree in __________ and _________. As a result, I am well qualified to perform the duties of _______. I am enthusiastic for this opportunity and would be happy to come in for an interview at your convenience. Thank you very much for your time.

Front Desk Receptionist Sample 9

I am a college student at _____ and I am interested in the Front Desk Receptionist position. I have strong interpersonal and communication skills and an outstanding customer service background. I would like to be considered for this position because it relates well to my interests and experience. Thank you for considering me!

Front Desk Receptionist Sample 10

I am a recent graduate from ABC School of Business with a strong desire to better myself in the workforce. I have been working at XYZ Hospitality Group for 3 years and have experience in all aspects of front desk receptionist duties, including answering phones, greeting guests, and scheduling appointments. If given the opportunity, I will work hard to provide you with superior customer service that is both courteous and prompt. Thank you for your time and consideration.

Front Desk Receptionist Sample 11

Please consider me for the receptionist position. I have two years of experience in the field, and I am eager to make my mark on this industry. I am confident that you will not be disappointed with my work ethic or level of professionalism.

Front Desk Receptionist Sample 12

Dear Sir or Madam,

I am a professional Front Desk Receptionist with a marketing degree and experience as a Front Desk Receptionist for years. I have excellent customer service skills and experience working in front desk reception. My resume is attached with my contact information as well as my LinkedIn profile which you can access to see more of my background. I would be an asset to your team and would love the opportunity to speak with you about how I can help your office.

Thank you for your time and consideration,

Front Desk Receptionist Sample 13

I have been a receptionist for the past five years and I am looking for a new opportunity to further my career. Above all, I strive to create an enjoyable experience for guests who visit the front desk of the hotel. In my previous positions, I have handled telephone calls, welcomed guests with a friendly greeting and translated their needs into actions that will match their expectations.

Front Desk Receptionist Sample 14

I am excited to apply for the Front Desk Receptionist position at your company. I have experience handling customer service, scheduling appointments, and welcoming guests. All of these skills come together in my work experience with ABC Company where I served as a receptionist, answering phones and greeting visitors who came to our office front desk. My excellent customer service skills help me maintain a positive connection with all of our clients during interactions that range from routine phone calls to arranging meetings or conferences. I would love the opportunity to use my experience in this role to create an even better customer service environment at your company!

Front Desk Receptionist Sample 15

Dear Clive: I am writing to express my interest in the Front Desk Receptionist position and to share my qualifications and experience. My previous experience as a receptionist for over five years has given me the skills needed for this position, including customer service, greeting visitors, multitasking, administrative duties, problem solving, and organization. I have great interpersonal skills which will enable me to effectively serve guests while maintaining a professional demeanor. This is an important aspect of this role because it entrusts the receptionist with the responsibility of representing your company’s brand image. I am looking forward to meeting you soon so that we can discuss my qualifications in more detail.

Sincerely, John Smith

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Front Desk Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Receptionist Cover Letter Examples and Writing Tips

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If you're applying for a job as a  receptionist , take some time to write a strong cover letter—doing so could help you land an  interview . 

Your cover letter should emphasize your organization and communication skills, along with other  common receptionist skills  in your cover letter.

You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in  Microsoft Office  or  QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job. 

Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own. 

Tips for Writing a Receptionist Cover Letter

To get started writing a receptionist cover letter that will impress potential employers, follow these tips: 

Follow directions.  When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.

If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.

As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.

Use keywords.  Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the  job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.

Provide examples.  When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.

Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills). 

Edit, edit, edit.  Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you  proofread  your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.

If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in  business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.

Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.

The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.

You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.

Your  email closing  should include your full name followed by your phone and email information.

Sample Cover Letter for a Receptionist Position

You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Sample Cover Letter for a Receptionist Position (Text Version)

Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 chad.applicant@email.com

July 30, 2020

Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.

I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.

I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.

I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.

My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.

Chad Applicant (signature hard copy letter)

Chad Applicant

Sample Email Receptionist Cover Letter

Sample email cover letter for a receptionist position.

Subject:  Reception Position at Gentle Dental – Jason Martinez 

Dear Ms. Rathbarn, 

I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.

For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.

I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.

Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you. 

Sincerely, 

Jason Martinez Phone Number Email Address

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Receptionist And Administrative Assistant Cover Letter Example

Writing a cover letter for a receptionist or administrative assistant role can be a daunting task. However, there are a few tips and tricks to help make the process easier. In this blog post, we’ll provide a comprehensive guide to writing the perfect cover letter for a receptionist or administrative assistant role. We’ll also provide an example of a cover letter so you can get an idea of what a great cover letter looks like. With these tools, you’ll be well on your way to landing your desired position.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Receptionist And Administrative Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Receptionist and Administrative Assistant that your company recently advertised. With my strong organizational skills, attention to detail, and commitment to excellence, I am confident I would make a strong addition to your team.

My experience in customer service, reception duties, and administrative support makes me an ideal candidate for this position. In my current role, I handle a wide variety of tasks including answering incoming calls, scheduling appointments, and providing excellent customer service. I am also skilled in database management and creating detailed reports for management.

I am adept at multitasking under pressure and thrive in a fast- paced environment. I am also a reliable team player, who can effectively collaborate with members of the administrative team. In addition, I am highly organized and have the ability to prioritize tasks and manage multiple projects at once.

I have enclosed my resume and I look forward to discussing my qualifications in further detail. I am available to meet with you at your earliest convenience.

Thank you for your consideration.

Sincerely, [Your Name]

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What should a Receptionist And Administrative Assistant cover letter include?

A Receptionist And Administrative Assistant cover letter should provide a snapshot of the applicant’s qualifications, experience, and any unique skills or abilities they may have to offer. It should include any relevant certifications, degrees, or other credentials the applicant may possess. In addition, the cover letter should convey the applicant’s enthusiasm for the position, with a focus on their ability to provide exceptional customer service, organizational skills, and multitasking capabilities. It should also highlight any relevant work experience in a professional office setting, including any experience with office software programs and other office equipment. Finally, the cover letter should demonstrate the applicant’s knowledge of the company and any industry- specific experience that may be beneficial for the position.

Receptionist And Administrative Assistant Cover Letter Writing Tips

Writing an effective cover letter is a crucial step in the job search process. Applying for a receptionist and administrative assistant position requires a cover letter that showcases your organizational, communication, and computer skills. Here are some tips to help you write a cover letter for a receptionist and administrative assistant position:

• Research the company you are applying for in order to customize your cover letter to the specific role and organization.
• Begin your cover letter by expressing your enthusiasm for the position and clearly stating why you are the ideal candidate.
• Highlight your top qualifications and any relevant experience related to the position, such as customer service, data entry, scheduling, and filing.
• Demonstrate your problem- solving and organizational skills, as these are essential for this job.
• Include examples of how you have exceeded expectations and achieved positive performance results.
• Showcase your communication style and demonstrate that you are a team player.
• Thank the reader for their time and consideration.

By following these tips, you can write an effective and persuasive cover letter that will help you stand out from the competition.

Common mistakes to avoid when writing Receptionist And Administrative Assistant Cover letter

When writing a cover letter for a receptionist or administrative assistant position, there are certain mistakes to avoid if you want to stand out and be taken seriously by potential employers. Here are some common cover letter mistakes to avoid:

• Not Customizing the Cover Letter: Sending a generic cover letter to multiple employers is one of the biggest mistakes job seekers make. Make sure you customize each cover letter to the specific role and company you are applying to.
• Making Grammatical and Spelling Errors: Employers expect cover letters to be professional, so it is important to make sure there are not any grammar or spelling mistakes. Take the time to proofread your cover letter and make sure it is error- free.
• Not Explaining Your Fit: A cover letter should explain why you are a perfect fit for the role. Make sure you explain your previous experience and why you would be the best candidate for the job.
• Not Describing Your Skills: Highlight the skills you possess that are relevant to the role. This could include customer service experience, administrative skills, computer skills, or any other relevant skills you possess.
• Not Including Your Contact Information: Make sure you include your contact information on the cover letter so the employer knows how to reach you.

By avoiding these common cover letter mistakes, you will be sure to make a great impression on potential employers.

Key takeaways

Writing a compelling cover letter is an important step in the job application process. When applying for a receptionist or administrative assistant position, it’s essential to capture the attention of the hiring manager. Crafting an impressive cover letter can help you stand out from the competition and increase your chances of landing the job. Here are some key takeaways for writing a great receptionist and administrative assistant cover letter:

• Begin with a strong opening statement: Your cover letter should start with an attention- grabbing introduction that explains why you’re applying for the job.
• Explain why you’re a great fit for the position: Next, you should explain why you’re a great fit for the role. Highlight your relevant experience, skills, and qualifications that make you the right candidate.
• Include examples that demonstrate your skills: Showcase your skills by including examples of your past work. This will help the hiring manager understand why you’re the ideal candidate.
• Demonstrate your enthusiasm: It’s important to demonstrate your enthusiasm in the cover letter. Show the hiring manager that you’re excited to work with their team and contribute to their business.
• Keep it concise and professional: Keep your cover letter to a maximum of one page. Make sure your writing is professional and free of any errors.
• End with a call- to- action: Close your cover letter with a call- to- action such as asking for an interview. This will help the hiring manager to see that you’re serious about the position.

Following these key takeaways will help you to create an impressive cover letter for your receptionist and administrative assistant job application.

Frequently Asked Questions

1.how do i write a cover letter for an receptionist and administrative assistant job with no experience.

Writing a cover letter for a receptionist and administrative assistant job with no experience can be intimidating, but with the right preparation, you can craft a compelling letter that conveys your enthusiasm, professionalism, and qualifications for the job. Begin your letter by introducing yourself and clearly stating the job you’re applying for. Show your knowledge of the company by researching its mission and values, and draw connections between your skills and the job requirements. Be sure to highlight any qualifications that may be relevant, such as computer literacy, organizational skills, and prior work experience in customer service. Finally, conclude your letter by expressing enthusiasm for the opportunity.

2.How do I write a cover letter for an Receptionist And Administrative Assistant job experience?

When writing a cover letter for a receptionist and administrative assistant job with experience, it is important to focus on the skills you have gained over time and how they are applicable to the current job. Begin your letter by introducing yourself and the job you are applying to. Avoid using a generic salutation and make sure to use the hiring manager’s name. Use concrete examples to demonstrate your qualifications, such as past success in customer service, organization, problem- solving, and multitasking. Demonstrate your understanding of the duties of the job, and explain why you are the best fit for the position. Finally, express your enthusiasm for the job and emphasize that you’d be an asset to the team.

3.How can I highlight my accomplishments in Receptionist And Administrative Assistant cover letter?

When highlighting your accomplishments in a receptionist and administrative assistant cover letter, it is important to focus on the key skills and qualities that make you an excellent candidate. Demonstrate your experience with customer service, organization, multitasking, problem- solving, and computer literacy.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Receptionist Cover Letter

You can easily adapt this receptionist cover letter for your own use. Send a stand out application cover letter, get the employer's attention and increase your chances of getting the receptionist job.

Package your background and experience into a professional and powerful cover letter that stands out and gets you the job interview. Highlight your strengths and skills as they relate directly to the job opportunity.

SAMPLE RECEPTIONIST COVER LETTER

Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Hiring Manager ABC Company y15 South Parkway Long Island, NY 11551

Dear Mrs Stevens

Your job posting for a receptionist caught my attention straight away as my skills and experience are a close match to your requirements for this position. I would appreciate careful consideration of my credentials as outlined below and within the enclosed resume.

I have three years work experience as a receptionist in a large organization responsible for handling all calls and visitors in addition to providing extensive organizational and administrative support.

I am a self-directed and independent worker who has taken the initiative to learn as much as possible about the company I work for in order to become a valuable information resource.

Among my particular strengths are my organizational and planning skills. I have developed a number of processes to manage my many work tasks and make sure I meet the demands of a fast-paced work environment. I utilize technology to assist me wherever possible and have a good working knowledge of a number of computer applications including MS Office.

My strong communication skills and an outgoing, energetic personality ensure first-rate customer service to both clients and colleagues. I thoroughly enjoy dealing with a wide variety of people and take pride in being a receptionist.

ABC Company enjoys an excellent reputation and I am confident that I would be an asset to your company. I would appreciate the opportunity to discuss my abilities in more depth and am available for an interview at your earliest convenience.

Please contact me via phone or email to arrange a convenient time for us to meet. Thank you for your time and consideration and I look forward to speaking with you soon.

Jane Jobseeker Enclosure

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• read through the job posting carefully to ensure you know what the employer is looking for before you start writing your cover letter
• Find out the name of the person to whom it should be addressed and avoid general salutations
• customize each cover letter to the target job opportunity
• Focus on your skills and strengths as they relate directly to the job requirements as stated in the job posting
• close your cover letter strongly

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Receptionist cover letter with no experience

Writing a cover letter with little or no experience can be a challenge. Use these pages to help you.

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Receptionist Cover Letter No Experience

Embarking on a new career journey can be both exciting and daunting, especially when you lack direct experience in the field. A receptionist role is often the heartbeat of an office, requiring a special set of skills and qualities to manage daily tasks effectively.

If you find yourself at the beginning of this path, crafting a cover letter might seem challenging, but it is your chance to shine. This guide offers simple, clear steps on how to create an engaging cover letter that highlights your enthusiasm and the skills you can bring to the role, despite not having specific job experience.

Dive in to learn how to assemble a cover letter that stands out and shows potential employers that you’re ready to step into the receptionist role with confidence.

Receptionist Cover Letter No Experience Sample

Madison Roberts 123 New Horizon Way Orlando, FL 32801 (000) 123-4567 [email protected]

March 15, 2023

Ms. Amanda Green Office Manager Innovative Solutions 490 Innovation Drive Orlando, FL 32803

Dear Ms. Green:

I am writing to express my interest in the Receptionist position at Innovative Solutions as advertised on LinkedIn. Despite being at the onset of my professional career path, I bring a wealth of transferable skills including communication, organization, and a keen aptitude for customer service, all of which are vital for a receptionist.

During my time at Central Florida Community College, I have excelled in courses that stressed the importance of clear communication and meticulous organization—skills I foresee implementing effectively in the role of a receptionist. My role as an assistant in the college’s administration office allowed me to engage with diverse groups of people, assisting with inquiries and contributing to an organized, functioning office environment.

My key capabilities include:

• Managing front desk operations with professionalism and poise
• Engaging with clients in person and over the phone in a courteous and effective manner
• Utilizing computer systems for scheduling and record-keeping
• Assisting in the organization and preparation of events and meetings
• Demonstrating a proactive attitude toward learning new procedures and systems

Additional involvement in college events committees has honed my ability to handle multiple priorities in a fast-paced setting, always with a customer-focused approach. This experience has equipped me with the ability to swiftly adapt to new challenges—a quality I am eager to apply as a dedicated member of Innovative Solutions.

The opportunity to contribute to the welcoming and efficient operation of your front desk is a prospect I approach with eagerness and enthusiasm. I am committed to continuous learning and am excited at the chance to develop under the banner of such a forward-thinking company.

Thank you for considering my application. I would greatly appreciate the chance to discuss how my skills and positive attitude will be a perfect match for Innovative Solutions. Please find my resume attached for your review, and I am available at your earliest convenience for an interview.

Warm regards,

Madison Roberts (000) 123-4567 [email protected]

Enc. Resume

How to Write a Cover Letter as a Receptionist With No Experience?

Crafting a compelling cover letter as a receptionist without experience can be challenging, but it’s an excellent opportunity to showcase your enthusiasm, dedication, and transferable skills. Here are actionable steps to help you construct an impactful cover letter:

1. Start with a Professional Layout

Begin with your contact information, followed by the date, and then the employer’s details. This mirrors the professional standard of business letters.

2. Address the Hiring Manager Directly

Use the hiring manager’s name to personalize your cover letter. If the name isn’t available with the job posting, do a little research to find it.

3. Open with a Strong Introduction

Begin with a concise and spirited introduction. Mention the job you’re applying for and where you found it. If you have a referral, this is the place to name-drop respectfully.

4. Explain Why You’re The Right Fit

Without experience, it’s essential to draw on your transferable skills. Highlight the attributes you possess that are relevant to the job of a receptionist—like organization, communication, or customer service skills.

5. Use Examples

Instead of saying you have certain skills, provide specific instances or experiences from school, volunteer work, or everyday life that demonstrate these abilities.

6. Show Enthusiasm for the Role and Company

Explain why you’re excited about the role and the company. Employers value candidates who are genuinely interested in being part of their team.

7. Mention Your Educational Background

If you’ve taken relevant coursework or training that relates to the responsibilities of a receptionist, be sure to point these out.

8. Include Soft Skills

Soft skills, such as friendliness, patience, and adaptability, are crucial for a receptionist. Emphasize these attributes and provide examples of when you’ve effectively utilized them.

9. Call to Action

End with a proactive closing paragraph. Indicate your desire for a personal interview and mention that you’ve attached your resume.

10. Keep it Concise and Error-Free

Your cover letter should be no longer than one page. Ensure it’s free of grammatical and spelling errors by proofreading it multiple times or having someone else review it.

11. Close with a Professional Sign-off

End with a polite sign-off, your name, and additional contact information if not included at the top of the letter.

Having no direct experience doesn’t mean you can’t craft a persuasive cover letter. By underscoring your strong points and eagerness to learn, you can create a positive impression and increase your chances of landing an interview.

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2 thoughts on “ Receptionist Cover Letter No Experience ”

Thanks! but l really want to learn how to write a perfect Cv for of Receptionist . Well l have no qualifications but have experience in being Receptionist and currently working has one ,

Please check the following sample

https://coverlettersandresume.com/receptionist/entry-level-receptionist-resume-no-experience/

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