candidate successful letter sample

Email to Successful Candidate After Interview: 4 Templates

With this email structure, you will be informing the candidate about he had applied for the job and he had been successfully selected through the interview process for the respective position.

You will be sharing how the management is pleased with the performance in the interview and ready to accept him in the organization. You must share the process of fulfilling the joining formalities with the candidate. You will explain to him how the company will verify his credentials.

Letter Template: 1

Table of Contents

Email to Successful Candidate After Interview

[Name of the sender]

[HR of the respective company]

[Name of addressee]

Subject: Notification After Successful Interview

Hi [candidate name]

On behalf of [mention company name], we thank you for your interest to work in the [mention designation] at [mention company name].

We greatly appreciated the time that you invested in the interview process. We have evaluated your interview and we are happy to inform you that we were able to move forward with your application process and you got selected for this position at [mention company name].

We are ready to onboard you at [mention company name], soon you will get your joining letter, and before joining discuss with our hiring team and do complete all the document verification. After the verification, is completed you will be able to join our company.

If you have any further queries you can reach us at [mention phone number] or through an email [mention email address]. We thank you again for your interest in [mention company name] careers and our unique culture.

Congratulations on being a part of [mention company name] family.

[Sender Name]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

Sample Email to Successful Candidate After Interview

[Mention the Email address of the recipient]

Subject- Information regarding your successful interview

[Mention the name of the recipient]

[Mention the address of the recipient]

Hello [Mention the name of the recipient]

We are writing this letter to inform you that this is an official message regarding your successful interview with us on the [mention the date]. The [mention the name of the company] is pleased to let you know that we are impressed with the views that you shared with us on your interview round.

It is with great pleasure that the board of directors found your curriculum vitae very organized and qualified and suggested we call you for an interview.

With your higher knowledge in the field of [Mention the name of the field], we think you are fit for the position of [mention the name of the position offered in the company].

You are requested to submit all the documents relevant to your job role to us by [Mention the time limit] so that we can verify the documents.

We hope that you have already gone through our terms and conditions before applying for the position in the company, if not; we would like to request you to go through the same, beforehand. Thus, we welcome you onboard, Mr. [mention the name of the recipient].

Further, we would like to let you know that we will provide you with an offer letter within [mention the period], which you have to revert us with your signature of approval. After which, we can start the process of your recruitment in the team of [mention the name of the company].

We wish you good luck and happiness! We hope that you will help the [mention the company’s name] grow and become successful.

Yours faithfully,

[Mention the name of the sender]

[mention the designation of the sender in the company]

[Insert the scanned signature/logo of the company].

Letter Template: 3

Sample Letter to Successful Candidate After Interview

Subject- Greetings on successful selection through interview

Congratulations, Mr. [Mention the name of the candidate]! We are very happy to announce that we found your interview with us very useful and informative, just the way we had expected from our employees.

As you have passed the round of interviews with our recruitment team, we would like to let you know that we have selected you to be our next [Mention the name of the position offered] in the [Mention the name of the company].

As we released the advertisement of our vacancy, many candidates like you had applied in the hope of earning money and becoming successful through us, but the matter that we selected you is not only your educational qualification from the renowned [Mention the name of the high school or university] but the work ethics that allowed you to state that you want to be responsible for the growth of this company.

Through your statement, we are sure that we will never have to regret choosing you over the other fellow applicants.

Further, you are requested to collect the joining letter from the human resource department of our company, either by mailing them at the [Mention the email address of the HR team] or by walk-in to our company’s HR desk.

You are also, at this moment, requested to fill up the questionnaires provided to you with this email so that we can process your data into our system.

Further, we would like to thank you on behalf of the [mention the company’s name] for the interest you showed in the company. Thank you so much.

10 examples for informing candidates of interview decisions

Learn to write an email to candidate after interview informing them of interview decisions with the help of our follow-up email examples and template.

Lawrie Jones

Table of contents

It doesn't matter whether you're delivering good news or bad; sending an email informing candidates of interview decisions is essential.

In this guide to how to write an email to candidates after an interview, we provide 10 examples you can use to provide important information, insights, and updates to jobseekers.

We provide several examples of emails to candidates after the interview, including follow-up recruiting emails. This guide is suitable for any recruiter creating a follow-up email to a candidate no matter the industry, sector, or specialty.

Recruiters, founders and business owners can go through hundreds of candidates before finding the right fit (we've been there!). It's a tedious task to reply to all candidates, which is why we built Flowrite . Test it out here:

How to write an email to a candidate after an interview?

The email has transformed the world of recruitment, with almost all candidate communication now completed online. Jobseekers, like the rest of us, check our emails throughout the day, says Business Insider . But most of us will screen calls , ignoring those from numbers we don't know.

But email isn't faster; it's fairer, too – removing bias from the process. Every candidate receives the same message at the same time, giving everyone the same chance.

Communicating via email enables you to establish an audit trail , providing a log of all interactions demonstrating that your process was fair and transparent.

When should a potential employer follow up?

During the interview process, you should communicate with candidates as often as possible to keep them informed. Be clear about dates, times, and deadlines.

On average, there are two to three interviews per job, says Indeed . The more senior the position, the more interviews you'll need to complete, and the more correspondence required.

The average recruitment process takes around a month from interview to appointment. Still, it can be put back for several reasons. For example, staff absence and a shortage of HR support can lead to delays.

At each stage, you should keep job seekers updated and informed about their progress through the process.

There are several stages you may wish to contact a jobseeker, including:

Thank you email to candidate after interview
A rejection email after interview
Email to successful candidate after interview
Sample email to keep candidates warm
Follow up email to passive candidates

Failing to communicate effectively is a process called " ghosting ", and it's on the rise, says Jack Kelly in Forbes . The article highlights a survey showing that 76% of employers have been ignored by employers, demonstrating a worrying trend.

Kelly provides some sober advice for job seekers and professionals. "It's easier for them just to keep quiet and hope the person goes away," says Kelly. He recommends that staying in contact is a duty, and we agree. Failing to communicate can harm your reputation and affect the mental health of the jobseeker, as this young jobseeker describes .

How do you follow up with an unresponsive candidate?

It's not just employers that can go missing during the recruitment process; candidates can too. If this happens, we recommend that employers continue the process and maintain communication.

Treat each applicant as if they're part of the process until they either let you know they're not interested or you've passed that stage of recruitment.

Below we provide sample emails to keep candidates warm and examples of a follow-up email to candidates after no response that should give a helpful guide.

Basic principles for every email after the interview

The job search process starts a relationship between you and your future employee, so be professional. At every stage in the process, your emails should be formal.

That means following the rules of effective email communication:

Keep emails concise – Get to the critical information quickly.
Be precise – Ensure that the reader understands precisely what you are saying.
Don't be afraid to use bullet points, bold or underlining to make your point – Simple text improvements can ensure your message is communicated clearly.
If you want a reply, ask for one – Tell the recipient what you need, including a reply.
Set deadlines – You don't want a jobseeker to hold up a process, so be clear when you need to hear from them.
Communicate consistently – Every jobseeker in the process must receive the exact correspondence at the same time. This ensures that your approach is fair and transparent.

Finally, if you're not taking an application further, it's kind to offer feedback to job seekers. Don't offer this unless you're willing to do so.

If you need some more guidance on how to write a professional email , check out our in-depth guide that tackles the topic.

10 example emails informing candidates of interview decisions

Here are 10 example email templates you can use to support the recruitment process. These examples cover several situations you may encounter.

1. Rejection email after interview

Informing unsuccessful candidates after an interview is tough, but it's essential that you do so. When creating a candidate rejection email after an interview, don't beat around the bush. Tell them straight if they're not a good fit for the job.

You should be clear and concise and explain that, while this role wasn't the right one, there may be others in the future. For example, here's a rejection email after the interview template.

2. Thank you email to candidate after interview

Sending a thank-you email to candidate after interview is a positive recognition of the effort they have made and demonstrates that your organization values them.

While not always necessary, a post-interview thank-you email can provide essential information on the recruitment process. You may want to let a candidate know that you are interested, you've yet to make a decision, the recruitment process is likely to be extended for some reason, or you want to invite the candidate to the next interview .

3. Still interviewing other candidates email template

This is a slightly amended version of the template above. You could call this our "we haven't made a decision yet" email template. In some cases, you may need to interview over several days or weeks. This template provides some clarity for the candidate. We've decided to make a date bold, which makes it harder to miss.

4. Sample email to successful candidate after interview

If you're wondering, how do you email a shortlisted candidate? Here's an example for you. This sample email to successful candidate after an interview (or pass interview email, if you prefer).

5. Congratulation mail to selected candidates

We're moving through the process; how do you let a candidate know they got the job? The "email to offer job after interview" is perhaps the easiest to write (and the best to receive!). You're giving good news, but stay polite and professional.

6. Interview result email to candidate

The interview outcome email is important at every stage, especially the final one. At this point, you (or your recruiting team) will have spent a significant amount of time with a candidate. A short email isn't going to reflect the time, effort, and potential expense they've spent on this. Here's how you deliver an interview result email to a candidate with some compassion.

7. Sample email to keep candidates warm

Sometimes the recruitment process can drag on, and you'll need to stay in touch with applicants to let them know what's happening. In this sample email, we provide clarity on dates to keep candidates warm, enabling them to plan.

While it's easy to offer an apology, you don't need to. However, depending on the length of the delay, you can encourage candidates to contact you if their plans have changed.

8. Follow-up email to candidate after no response

Candidates "ghosting" employers is an increasing phenomenon, as we've documented above. Candidates may ignore you at any stage of the process, from the initial email request to a job offer.

It's essential to recognize numerous reasons why a candidate may not respond to you immediately. Therefore, our advice is to remain polite and formal but set deadlines.

Here's how that works in an example of a candidate not responding to an offer email.

9. Follow up email to passive candidates

Sometimes candidates can go cold and need a gentle nudge. So we've amended the approach above for this follow-up email to passive candidates.

10. How to follow up with candidates after job fair

Job fairs are a great way to meet potential employees; however, you'll have to compete with hundreds of other stallholders for their attention. In this template, we illustrate how to follow up with candidates after a job fair.

Informing candidate of interview decision with Flowrite

Flowrite is an AI writing tool that turns short instructions into ready-to-send emails and message.

No matter the industry, role or stage of the recruitment process, our product can help you to communicate with job candidates faster and better.

Take a look at the example below to get an idea how you can supercharge your applicant emails with Flowrite.

Did this blog post help with informing candidates of interview decision? We hope so.

The next time you are writing an email to a candidate after the interview, just keep these learnings and examples in mind and you should be good to go.

Better yet, give Flowrite a change to write the email for you.

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Candidate rejection

Reply to: "

Received message

thanks for the interview earlier this week decided not to proceed not enough experience

Generate a reply

Generate an outreach

General template

introduce flowrite short instruction to ready to send emails we finish email

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How To Write an Email To a Selected Candidate

In this article, we will guide you on how to write a professional email to a selected candidate. If you have identified the perfect candidate for a position and need to communicate your decision via email, this guide will provide you with the necessary steps and a template to ensure clarity and professionalism.

Table of Contents

What To Do Before Writing the Email

Before composing the email, there are a few actions and information you should consider:

Gather all relevant information about the candidate, including their name, contact details, and the position they applied for.
Review the selection criteria and rationale behind choosing the candidate to reaffirm your decision.
Prepare any necessary attachments or documents to include in the email.

What to Include In the Email

When writing the email to a selected candidate, make sure to include the following parts:

Subject Line: Clearly mention the purpose of the email and the candidate’s name. For example, “Job Offer: Congratulations [Candidate’s Name].”
Greeting: Start with a professional salutation, addressing the candidate by their name.
Introduction: Express your appreciation for their interest in the position and acknowledge the effort they put into the application and interview process.
Job Offer: State that you are pleased to offer them the position. Provide a brief overview of the role, the company, and any relevant details about the compensation package.
Conditions: Clearly outline any conditions or contingencies associated with the offer, such as background checks, reference checks, or required documents.
Instructions: Provide guidance on the next steps the candidate should take, such as signing and returning an employment agreement or setting up a meeting to discuss further details.
Closing: End the email on a positive note, expressing enthusiasm for the candidate’s potential contribution to the organization. Thank them for their time and interest.
Contact Information: Include your contact information so that the candidate can reach you easily for any follow-up questions or clarifications.

Email Template

Subject: Job Offer: Congratulations [Candidate’s Name] Dear [Candidate’s Name], We would like to express our appreciation for your interest in the [Position] at [Company]. We were thoroughly impressed with your qualifications and performance during the interview process. We are delighted to offer you the position of [Job Title]. This role involves [brief description of job responsibilities]. You will be joining a dynamic team at [Company], a leading organization in the industry. We believe your skills and experience will greatly contribute to our continued success. Before finalizing your employment, we kindly request you to complete the necessary background checks and provide any required documents within [timeframe]. This offer is contingent upon successfully passing these checks. Should you have any concerns or questions during this process, please feel free to reach out to me at [Your Email] or [Your Phone Number]. To accept this offer, please sign the attached employment agreement and return it to us by [deadline]. We can then schedule an appointment to discuss further details and address any additional questions you may have. Once again, congratulations on being selected for this position. We are excited about the potential you bring to our organization and look forward to welcoming you to the team. Thank you for your time and consideration. Best regards, [Your Name] [Your Position] [Company Name] Contact Information: Email: [Your Email] Phone: [Your Phone Number]

Writing an email to a selected candidate requires attention to detail and professionalism. By following the steps outlined in this article and utilizing the provided email template, you can effectively communicate your decision and make a positive impression on the candidate. Remember to keep the tone welcoming, informative, and supportive throughout the email.

Tips for the situation:

Double-check all details and information before sending the email.
Make sure the email is personalized and addresses the candidate by their name.
Be prompt in sending the email after finalizing the selection decision.
Follow up with the candidate promptly upon receiving their response or completed documents.
Provide additional assistance or resources if the candidate requires further information.

Successful Candidate After Interview Email Template

When you've decided to go on to the next stage of the recruiting process, send this email to a successful candidate following an interview.

While it is critical to send a letter to job hopefuls who were not selected for the available position, it is equally critical to notify a successful candidate as soon as possible. If you do not respond promptly, applicants may go on to a position with another employer.

Make sure to include the following in your email to your successful candidate:

The name of the employer and the job title for which they have applied
The next stage in the recruiting process
A timeframe for a reply
Contact details for the recruiter responsible

Successful Candidate After Interview Email Template Sample 1

Subject: Your interview with [employer] for the position of [job title].

Dear [candidate name]

Thank you for taking the time to interview for the position of [job title]. We had a great time getting to know you.

I am delighted to inform you that we would like to offer you the position of [job title]. We feel that your previous expertise and strong [particular skill] will benefit our business. Your beginning pay will be [salary], and you will begin work on [start date].

The process's following steps are [describe upcoming steps].

Please answer this email by [date] if you wish to take the [job title] position.

[sender name and job title]

Successful Candidate After Interview Email Template Sample 2

Subject: Interview Success Notification.

Hello, [candidate name].

We appreciate you for your interest in working in the [job] at [business name] on behalf of [business name].

We sincerely appreciated the time you spent on the interview. We have reviewed your interview and are pleased to notify you that we were able to proceed with your application and that you have been selected for this position at [business name].

We are ready to welcome you to [business name], and you will receive your joining letter shortly. Before joining, please consult with our hiring staff and complete all document verification. You will be allowed to join our organisation once the verification process is completed.

If you have any more questions, please contact us at [mention phone number] or through email at [mention email address].

Congratulations once again!

[sender name and position]

Email Templates

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Candidate Successful Interview Email Template

Send this email post-interview to successful candidates to let them know they’ve moved on to the next hiring stage. Customize this template based on how you structure your recruiting process, such as an invitation to the next round of interviews.

Candidates love it when you keep them posted on the status of their application throughout your hiring process.

The quicker you communicate, the better their experience will be with your company. Communication alone can influence whether or not they accept a job offer.

Email template for successful candidate after interview

Subject line: Quick follow up for your interview with [ Company_name ]

Hi [ Candidate’s name ],

It was a pleasure talking with you about the [ job_title ] position. We think that you’d be a good fit for this role, and want to let you know the next steps.

[ We’d like to invite you to an interview with our CEO / VP of Marketing where you’ll have the chance to further discuss the position and ask any questions you have. ]

[ We’d like to send you an assignment that simulates some of the job duties. It’ll give you the chance to better understand what the position entails and showcase your skills. ]

If this sounds good to you, please reply to this email and I’ll [ schedule the interview / send you the assignment along with guidelines. ] Also, feel free to reach out if you have any questions.

Looking forward to hearing from you,

[ Your name ]

[ Email signature ]

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Successful Interview email template

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Why does it matter.

It is important to notify a successful candidate as soon as possible. If you do not react quickly, your ideal candidate may go on to the same position with another company. It will help your candidate to narrow their focus and officially consider working with your company since you have taken the time to communicate their progress with them.

When to send?

Send this email to your candidate after you have reviewed the interview and received approval from your immediate manager or CEO. Inform them that they have progressed to the next stage of the hiring process.

What to include?

Be sure to include the following information in your email to your successful candidate:

The name of the company and the position for which they have applied.
Congratulate on the candidate’s success.
Set a deadline for responding to the email.

Template Email

Email subject line: Successful Interview with [Company Name] for [Job Title] position

Hi [Candidate’s First Name],

Thank you very much for your time in interviewing for the [Job Title] position. It was great meeting you, and we believe you'd be an excellent fit for this position.

Carrying on to the next stage, we would like to invite you to have an interview with our CEO. During this interview, you will be able to ask any questions you have regarding the position.

If you accept, please respond to this email and I will arrange the interview and send you the appropriate date, place, and time. Lastly, if you have any questions, you can always contact me.

We are looking forward to hearing from you.

Best regards, [Your Name] [Your Job Title] [Company Name]

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Letter to Successful Candidate

Candidates appreciate having a job offer in writing for reasons ranging from the sentimental to the practical. It may be faster for you to simply call them, but you should always send a letter as well. A well-written template will help you to get a letter out to your successful candidate efficiently.

Format: typed via typewriter or word processor on letterhead.

Starting to Write

Don’t waste the recipient’s time. Let them know right away that the job is theirs for the taking.

Don’t forget to state the job title early on.

Concisely describe the job.

Clearly lay out the terms.

Clearly ask for a reply.

Sample Letter to Successful Candidate

Dear James,

I’m James Bowman, head of the Human Resources Department at Maxwell Graves Jewelry, and I would like to personally congratulate you on your great interview on the 5 th of November. I would at this time like to offer you the position of Sales Manager beginning on June 23 rd . This position offers the following compensation:

Guaranteed starting pay rate: $5,222/month
You will have access to our extremely competitive incentive program
You will receive ongoing on-the-job training
You are eligible for our ground-breaking health insurance program

As conveyed during the interview process, you will be required to complete on-going drug screening. Additionally, we will at this time commence our employment verification process. Your employment is contingent on passing this verification processes to the satisfaction of Mark Edgerton, head of Human Resources. We look forward to you joining our team. Please notify Mark Edgerton at (555-555-5555) or in person of your intention to accept this offer.

Related Letters

Other letters.

How I Got The Job

Inspiring Job Search Stories

E-mail To Successful Candidates After the Interview

While job-seekers are definitely excited over the prospects of starting a new job, companies too should display eagerness on their arrival in the workplace. One of the best ways to make your candidates feel welcomed is through polite and gracious communication. Here, let’s know how to write an E-mail To Successful Candidates after the interview?

Understandably, business-related communication often seems too stringent. There isn’t much space for warmth and fondness in a formal message. Nor is there space for familiarity and intimacy within corporate messages.

When sending out congratulatory emails to your candidates, it is a good idea to keep the tone a celebratory one. Leaving a positive two-liner paragraph at the end of the message is probably a good idea. Let them know that you surely believe that their addition to the company would be a rewarding one.

Writing e-mails to candidates that you’ve only ever talked to twice can seem awkward at first. But, as a recruiter, you need to make the candidate feel confident about your company. This article will hopefully help you determine a balance between human emotion and corporate formality.

Informing a Successful Candidate: Ideas and Examples

Writing an e-mail is only so much about typing out words. There is context, the perfect medium to pass on the information, and the timing. A sound e-mail is considerate of the reader and gives them ample time without sounding stringent.

When and How do you inform a successful candidate after an interview?

The most common way is to write an e-mail. Some corporations even make a voice call. However, it is always better to schedule a voice call in advance instead of calling at any odd hour. E-mails are safer in a way since the candidate can read them whenever they have time to spare.

As for the timing- send your e-mail as soon as you can. The chances are that your candidate has applied to multiple jobs and is looking into more offers. You don’t want to be too late in sending out the e-mail.

You might also want to give the candidate some time to come to a decision and inform you. Pushing for an immediate reply is a no-go since it comes off as too demanding. Give your candidates adequate time to go through the offer letter and make a decision.

How to Write an E-mail

Writing an e-mail has quite a bit of nuance, depending on the context. Thankfully, professional e-mails are pretty straightforward. It has a fixed template and a few checkboxes that it needs to tick off, and voila- It’s ready!

The following list is to help you navigate your e-mail. An e-mail to a successful candidate will require you to mention certain specific information. Missing out on essential pointers can make your e-mail useless.

Here are the details commonly shared during such an e-mail:

The company’s name (mentioned in the subject line)
The position title the candidate interviewed for (mentioned in the subject line)
Specify why you wish to offer the position to the candidate (qualities, skills, abilities which stood out)
Mention the salary package
Mention the day they start working
Congratulate them on their success
Ask them to reply by a specific date

The human resource department usually sends e-mails related to job offers. The sender can even add their contact number and e-mail to make communication more relaxed and flexible.

Make sure to congratulate the candidate for their achievement. Assure them that the company looks forward to their addition to the team. Lastly, write short but direct subject lines. Many people tend to write about unrelated or vague subjects. The subject line should clearly state the purpose of the e-mail in precise words.

Some corporations also tend to attach a prospectus with their e-mails. It gives the candidate an idea of what they can expect from the company. Additionally, it may also attract them more to your offer.

For your reference, below are a few examples.

[E-mail address of the receiver]

[E-mail address of the sender]

[Subject: brief one-liner on the purpose of the e-mail]

[Greetings]

It was a pleasure to speak with you [date of the interview]. We were pleasantly surprised by your enthusiasm and would like to offer you the position of [name of position] at [name of corporation].

The annual salary package starts at [package figure and other benefits]. As discussed during the interview, you can commence working from the [date of commencement].

Please reply to this e-mail by the [reply deadline] to let us know if you accept our offer.

Congratulations. We wish you all the best!

Yours sincerely,

[sender’s name]

[contact details]

The following examples are written with the intent of sending out the final offer letter to the candidate. It is the end of the recruiting process, and no more interview rounds are to take place.

Ensure that you give the candidate a specified period to decide on the offer. Also, mention the medium through which you expect them to inform you of their decision. Usually, HR departments ask their candidates to reply to the e-mail itself.

Examples: Sending out the final Offer Letter

Example One

Subject: Your interview with Lab Z for the position of a research associate

Dear Jennifer,

It was a pleasure to speak with you last week. The panel was stunned by your great ideas and enthusiasm for the job, and so, we’d like to offer you the position of research associate at Lab Z.

The annual salary package starts at $50,000 along with bonuses and a paid vacation. As discussed during the interview, you can commence working from the 25th of September.

Please reply to this e-mail by the 15th of September to let us know if you accept our offer.

On behalf of the entire team, I congratulate you for making it this far.

Human Resource Department

Phone: 000-XXX-0000

Example Two

Subject: Interview with Corporation Z for the sales associate position

Thank you for interviewing with us for the sales associate position. It was a pleasure speaking to you. Our interview round has finally concluded.

I am pleased to inform you that Corporation Z would like to offer you the vacant position of sales associate. On behalf of the entire firm, I congratulate you.

As decided during our last interview, you would be receiving an annual salary package of $50,000 along with employee benefits. Your date of commencement is to be around the 25th of September.

Please reply to this e-mail by the 15th of September to confirm your status regarding the offer. In case of any query, feel free to reach out to me on the details provided below.

You would make an excellent addition to our team. I am looking forward to your reply.

Example Three

Subject: Notification of your interview with Corporation Z for the position of a sales associate

Dear Jennifer,

I am pleased to inform you that you’ve successfully made it through the recruitment process, and we would like to offer you a place as a sales associate at corporation Z.

It was a pleasure talking to you. Among our candidates, we believe you fit our requirements the best.

As a next step, we are ready to schedule a meeting with the company’s chief executive, Mr. James Green. Through this meeting, you can familiarize yourself with the company culture and clear out any doubts that you may have.

As discussed, we offer you an annual package of $50,000. We expect you to join the company from the 25th of September.

Please, reply to this e-mail to confirm your acceptance of our offer by the 15th of September.

We look forward to your reply. In case of queries contact us on the details given below.

However, not all your e-mails need to be related to sending an offer letter. Many corporates schedule a final meeting to decide upon the salary packages and discuss other employment benefits.

Below is an example of a similar e-mail. Corporates might even want to assign their candidate a trial project before confirming their permanent employability.

Examples: Sending out e-mails after the successful completion of interviews

Subject: Interview with Lab Z for the Research Associate job

Thank you for taking time out to interview with us last week. We greatly enjoyed having you as one of our candidates. Your enthusiastic replies and brilliant ideas have convinced us that you would be an excellent addition to our team.

The next step includes scheduling an interview with the senior accounts manager, Mr. James Greene. The interview will allow you to discuss your contract and salary packages and even address questions regarding the position itself.

Please reply to this e-mail by the 2nd of September to confirm your availability. In case of any queries, please feel free to contact us.

We look forward to having you onboard.

Yours Sincerely,

E-mails sent out by corporations are supposed to be formal. There is no denying that. However, a congratulatory e-mail does not have to be to the point. In some ways, it is better to give it a human touch. Mention the important information and give them some assurance of their skills.

Frequently Asked Questions

Q1. How to write the e-mail subject?

Write a short and precise e-mail. Don’t make it vague. Mention the purpose of the e-mail. In this context, it references a previously held interview.

Q2. Why should I e-mail the candidate?

E-mails are a very feasible and reliant method of communication. Moreover, your candidate might be looking at multiple job offers. So, it is best to inform them early on.

Q3. Should I provide contact details in the e-mail?

Yes, you should. Providing contact details makes the communication process more flexible for the candidate.

10 Recruiting Email Templates for a Great Candidate Experience

Using recruiting email templates makes it easy to keep in contact with candidates — especially those you’re interested in — during every stage of the recruiting process.

But there’s an art to using recruiting email templates.

“I try to be direct and concise, while personalizing the message to the candidate’s profile. There is nothing worse than a recruiter cold blasting out job descriptions that have no relevance to the candidate’s background,” David Chie, chief executive officer of Palo Alto Staffing , told Built In.

Use the following 10 recruiting email templates to keep candidates informed and engaged throughout the recruiting process .

How to Write a Recruiting Email

Recruiters have seen an almost 45 percent increase in their workloads, making time-saving techniques key to improving the efficiency of the recruitment process.

Email templates help ensure you’re providing all the information candidates need to be successful and comfortable during the process. For example, many candidates and employers prefer video interviews and your templates can include needed information to make this happen.

In addition to double checking your message details, adhere to these rules, regardless of the type of recruiting email you’re sending.

Join us to discover actionable strategies to align your employer brand with tech and convert sought-after tech talent.

Maintain Your Employer Brand

While your tone should change depending on the candidate’s level of seniority, the voice you use should align with your employer brand . If you’re corresponding with an executive, your language should be more formal than how you would communicate with a recent college graduate.

Ultimately, your message should be consistent but tailored to your specific candidate persona . If you pride yourself on having an exciting startup culture , use a conversational voice and tone when communicating with candidates. A formal voice will sound stuffy compared to your relaxed office dynamic.

No one likes reading a long email, especially when it comes from a stranger trying to sell something. Regardless of the stage in the process, keep your recruiting email templates short. Provide only the most essential information to avoid confusing or disengaging the candidate.

However, that doesn’t mean your emails should be devoid of personality. If you’re excited about a potential candidate, let them know to hold their attention. Additionally, if email conversations veer “off-template,” use your best judgment regarding the length of your replies. A candidate’s illness or unforeseen personal matter could merit more detailed responses.

Use Plain Language

As you tinker with a template to ensure it suits your needs, be purposeful about the words you choose to include in the email. Make sure the language is simple, easy to understand and doesn’t unintentionally intimidate people into thinking your application process will be overly complicated. This best practice applies at all phases of recruitment, whether you’re crafting job description details for first contact or offering information about the technical aspects of the interviewing process for job openings in fields like software engineering or data science.

Personalize When Possible

Your goal should be to create a stellar candidate experience for every applicant. That means you can’t throw candidates into a cookie cutter process and expect them to feel valued and appreciated. Tailor your recruiting email templates to the individual, adding personal details and touches when possible.

Utilize your applicant tracking system and other recruitment tools to record personal information — from reference letters , cover letters and your personal research — and notes from previous conversations you’ve had with candidates. This lets them know that you’ve done your research and are invested in them as a prospective employee.

Read More 26 Recruitment Videos That Attract Qualified Candidates

The longer you wait to send an important follow-up email or application status update, the more time you’re allowing for another employer to swoop in and hire your candidate. Be prompt with your email correspondence and stick to any timelines you set for yourself.

If a candidate has to follow up with you regarding information you said you would send, you’ve waited too long. A good rule of thumb is to respond in no more than 24 hours , but know that the average response rate for email is typically two hours.

When using recruiting email templates, the chances of a typo popping up are high — more than half of people admit they’ve made embarrassing errors in emails . That reflects badly on your company, and it appears to the candidate that you don’t care enough to send grammatically correct emails. Ensure that no placeholder text makes its way into an email.

Additionally, double check that all personal details you added are both accurate and relevant to the candidate before you press send. No one wants to feel like they’re being confused with or compared to someone else, especially a job seeker who is doing their best to stand out.

Optimize for Mobile Viewing

It’s more common for users to open their emails on a mobile device rather than a desktop computer. Capitalize on this trend by optimizing your emails to be read on a mobile screen so that you get the most out of your email recruiting efforts.

Set your font sizes to be large enough that a recipient can easily read them on a smaller screen. Don’t clutter your messages with images or clickable buttons that can make emails load slow and look crowded on mobile devices. Make the subject line appealing, but keep it short and front load the email copy so that you catch the reader’s attention when they glimpse the preview text even before opening the message.

Have a Clear Call to Action

The purpose of sending these emails is to get someone whose career goals you believe align with the job opening to take action. You want that person to fill out an application, submit their resume, schedule an interview and eventually maybe even accept a job offer. Don’t be vague about what you need from them to be able to move into the next stage of the process.

Are you just looking for a reply to gauge the person’s interest? Do you need them to send contact information for their references? Whether you’re establishing initial contact or corresponding with an applicant who you’ve already got moving through the recruiting pipeline, be sure your email clearly communicates a call to action that lays out what steps they should take.

10 Recruiting Email Templates for Your Hiring Process

While it’s easy to fall into the trap of copy-paste-send when using a template, these recruiting email templates call for some personalization which could potentially bolster your relationship with potential candidates early on in the recruitment process.

First-Touch Sourcing Candidate Email

When you’re reaching out to prospects for the first time, be clear and engaging in your approach. If they’re a really strong candidate, they’ll be sifting through several messages in their inbox. Your main objective when sending an outreach email is to stand out and cut to the chase.

Why It Matters: A strong, compelling outreach email template is essential to bolstering your applicant pool and continuously building your talent pipeline .

When to Send: Send an outreach email to a passive candidate you’d like to have as an actual applicant, but only after you’ve researched them thoroughly. Review their social media and professional profiles, as well as their digital portfolio or website.

This is vital to vetting their preliminary qualifications — it’s a waste of your time and theirs to ask for an application from an individual you won’t even offer a phone screen interview to. Additionally, take note of personal details that you can include in your email. Personalization is key to compelling the individual to apply.

What to Include in a First-Touch Email:

How you found the candidate: Add a personal detail you noticed to develop a solid relationship with the candidate.
The role you’d like them to apply for: Let them know what the job opening is within the first two sentences.
Why they would be a good fit: Make the individual want to apply and sell them on their own candidacy.

What they should do next: If you want to schedule a formal phone interview, provide dates and times they can select from.

First-Touch Source Recruiting Email Template

Copy and paste the following recruiting email template into a blank email. Customize the copy within the given fields and anywhere else you see fit.

Email Subject Line: Job Opportunity — [Job Title] Position at [Your Company]

Hi [First Name] ,

I came across your profile on [Where/How You Found Them] and wanted to reach out regarding a unique opportunity.

I work for [Company Name] , and we’re looking to hire a [Job Title] . I think your experience in [Field/Skill] is a great fit for this role.

If you’re interested in learning more, I’d love to connect. Would you be available for a quick phone call on [Date/Time] ?

I hope you and your loved ones are safe and healthy, and I look forward to hearing from you soon.

[Your Name]

[Your Email Signature]

Are You Still Interested in the Position? Email for a Past Candidate

Why It Matters: Leveraging your talent community and reaching out to past candidates cuts down on the time you spend sourcing, helping to reduce your cost-per-hire . It can also minimize your time-to-hire and mitigate the staggering cost-of-vacancy .

When to Send: Reach out to past stand-out candidates that didn’t receive or accept an offer. Compare their qualifications against the candidate persona to ensure they’d be a good fit before you ask them to reapply.

What to Include in ‘Are You Still Interested?’ Email:

The role they previously applied for: Remind them how you know one another and that you took note of them as a great candidate.
Why didn’t they get the previous job: Before they reapply to your company, they need to know what went wrong the last time.
Why they’re a better fit for this role: Knowing what is different about his role and why they are an ideal candidate will entice them to apply.
The job description: Attach a document or link to the job description so they can review the role.
What happens next: Outline any next steps, such as a formal call or coffee meetup, and include relevant date and time information.

You already have a relationship with the candidate, so personalize this recruiting email as much as possible. This will show that you value them as an individual, not just a resume in a pile.

Template: Are You Still Interested in the Job? Email for a Past Candidate

Email Subject Line: New Job Opportunity at [Your Company] — [Job Title]

I hope this email finds you well. I know you applied to our [Previous Role] back in [Month or Year] , and while [we went in a different direction then, or we paused our search because of the Covid-19 pandemic] , we kept you top of mind.

A [Job Title] position just opened up at [Your Company] and given your [Detail About the Candidate] , I think you’d be a great fit.

I’d love to reconnect, discuss the role and hear about what you’ve been up to since we last spoke. Would you be available for a quick phone call on [Date/Time]?

Further Reading How To Sell Candidates While Assessing Their Fit

Employee Referral Email

A successful referral program can greatly reduce your time-to-fill and improve your quality-of-hire — two important recruitment metrics . Nurture and incentivize your employees for their recommendations, and communicate with referred candidates diligently and frequently.

Why It Matters: Leveraging employees’ networks for recruitment can expand a company’s talent pool . Plus, your best employees likely know really great people that could be your next top performers.

When to Send: During the sourcing stage of your recruitment life cycle , reach out to any referred individuals after you conduct a preliminary review of their qualifications online.

What to Include in a Referral Email:

Name of the contact: Mention who is the reference and include their name in the subject line to immediately engage the reader.
How you know the contact: Establish a connection to the contact so the candidate knows you are genuine and trustworthy.
What you know about the candidate: Explain why they were referred, what the reference had to say and what makes the individual qualified.

Treat referral emails similarly to first-touch sourcing emails: Keep your message short and include only the most essential information. However, because you have a mutual connection, make the email more personal.

Referral Email Template

Email Subject Line: [Open Role] Opportunity — Referred to You by [Contact’s Name]

[Contact’s Name] gave me your email address — we [How you know the contact] . They speak very highly of you and your [Experience/Expertise] .

I work for [Company’s Name] , and we’re in the market for a [Job Title] . [Contact’s Name] recommended you for the job and I think you’d be a great fit.

I’d love to learn more about you and tell you about the role. Are you free for a quick phone call [Date/Time] ?

I hope you and your loved ones are safe and healthy and look forward to connecting.

Application Follow-Up Email

Send an application follow-up email to a candidate to confirm receipt of their application and inform them of the next steps.

Why It Matters: An excellent candidate experience requires regularly updating candidates about the status of their application. Start a prospective employee’s interview experience off right by letting them know you received their application and you’ll keep them informed as the process develops.

When to Send: Send a confirmation email to a candidate immediately or shortly after receiving their application.

What to Include in a Follow-Up Email:

Confirm you received their application.
Thank them for their interest: Show you appreciate their time and consideration of your company.
What happens next: Inform them of the review process and that you’ll keep them updated. Optional: include a date they can expect to hear back from you by.
What they can do while they wait: Direct them toward your social profiles, website or blog to keep them engaged while they wait for an update.

Your applicant tracking system (ATS) can help automate this process or you can manually send follow-up emails to individual applicants. Whether it’s automated or not, a confirmation email assures candidates their application was properly submitted and received.

Template: Application Follow-up Email

Email Subject Line: [Company Name] — We Received Your Application

Thank you for your interest in [Company Name] . We have received your application for the open [Job Title] position and will review your materials thoroughly.

Someone from our team will be in touch to update you on the status of your application within [Time Frame] .

In the meantime, please visit [Link to Relevant Web Page] to learn more about our company.

[Company Name] Recruiting Team

[Company Logo]

Interview Invitation Email

There are several stages of the interview process, and candidates should be well aware of their status during each. Use the following templates to ensure quality, consistent communication with prospects.

Why It Matters: Apart from planning the details of the interview, the interview invitation email is an important step in making a first impression and keeping the candidate excited about the opportunity.

When to Send: Send an interview invitation email to candidates you’re extremely interested in or those you simply need and want to know more about. Ideally, you can give the candidate at least a few days' notice, depending on whether the interview will be conducted over the phone or in person. For top talent in highly sought-after roles, though, speak with them as soon as possible.

What to Include in an Invitation Interview Email:

The role the interview is for: Job seekers occasionally apply to multiple open positions at a company. Let the candidate know which role the interview is for.
Why you’re interested in them: Let the candidate know you’re excited about them and interested in learning more.
The interview format: Mention whether it will be a phone, video or in-person interview.
Who the interviewer is: Tell the candidate who they will be speaking with and their role in the interviewing process and/or at the company.
The interview timeframe: State approximately how long the interview will take. This will help them plan their schedule accordingly.

When the interview will take place: State the date and time, with time zone details of interview, or offer a range of dates the candidate can select from.

Interview Invitation Email Template

Email Subject Line: [Company Name] Interview Availability

Thank you for applying to the [Job Title] position at [Company Name] .

After reviewing your application, we are excited to move forward with the interview process.

We would like to schedule a [Interview Format] with [Interviewer] , [Interviewer Job Title] at [Company Name] . The interview will last approximately [Length of Interview] .

Are you available on [Day, Date] at [Time, Time Zone] ?

Please reply directly to this email and let me know if you are available at that time.

Interview Confirmation Emails

After you schedule the interview, send a confirmation email to the candidate to restate the set time, location and details, such as how to use your video platform for the interview.

Why It Matters: A confirmation email ensures the correct date and time was scheduled. This is especially important for currently employed candidates who have work responsibilities that may interfere with their interview. Additionally, this can be a particularly anxious time for people in the middle of a job search, so an interview confirmation email is a great way to reassure and comfort candidates.

Because of the growing popularity of video interviews, it’s important to include details on which video platform will be used in the interview, so the candidate can download the application and practice using it before the interview.

When to Send: Send a confirmation email to the candidate once you’ve confirmed the date and time internally, as well as reserved any necessary materials such as a conference space or phone line. Refrain from confirming with the candidate until you’re aligned internally to avoid any confusing back and forth.

What to Include in an Interview Confirmation Email:

Interview details: Restate the date and time of the interview. Keep it clear and simple.
Meeting Information: Include a link to the video conferencing meeting, or the conference phone number and access code, or the office address.
Interview agenda: If there are specific items you’d like to cover and the candidate should prepare for it, such as an exercise or assessment, let them know ahead of time.
Talking points: As a recruiter, you can provide the candidate with tips on what to discuss so the interview is productive and informative.
Dress code: Let the candidate know if you have a casual office or a formal one where most people wear suits.

A calendar event: Send the candidate an event invitation that they can add to their calendar.

Interview Confirmation Email Template

Email Subject Line: [Company Name] : [Interview Format] Interview Confirmation

We have confirmed your [Interview Format] interview with [Interviewer] on [Day, Date] at [Start Time - End Time, Time Zone] .

To give you a sense of what to expect, here is a brief agenda for the interview:

[Interview Agenda]

During the interview you should plan to discuss your experience in [Talking Points] .

We’re looking forward to meeting you soon! You can find these interview details within the calendar event invitation. If you have any questions in the meantime, don’t hesitate to reach out.

For Phone/Video Interviews:

Here is the [Phone number / Video platform that will be used and meeting link] . To enter the meeting room, use this code: [Access code] .

For In-Person Interviews:

Our office address is [Address] . When you arrive, check in at the front desk. The security guard will give you a temporary elevator pass. Our office dress code is [Dress Code] , but please wear whatever you’re most comfortable in.

Interview Reminder Emails

Interview reminder email templates are easy to create and automate, and they can have a big impact on the candidate’s application process .

Why It Matters: Reminding a candidate of their upcoming interview is one of the small details that makes the difference between a good candidate experience and a great one.

When to Send: Send the candidate a reminder email the day before or morning of their interview. Adhere to business hours when you send the reminder — otherwise it might not be seen.

What to Include: No need to reinvent the wheel here — include all the same information as you did in the confirmation email. Reformat the message to call out the most important information.

Interview Reminder Email Template

Email Subject Line: Reminder: [Company Name] [Interview Format] Interview [Date/Time]

This is to remind you of your upcoming interview for the [Job Title] role at [Company Name] .

When: Your interview will take place on [Day, date] at [Start Time - End Time]

Where: [Phone Number/ Meeting Link / Address ]

Who: You will be speaking with [Interviewer, Job Title]

[Include Agenda]

Be prepared to discuss:

[Talking Points]

When you arrive:

Check in at the front desk. The security guard will give you a temporary elevator pass.

Office dress code:

Our office is [Dress Code] , but please wear what you are most comfortable in.

We look forward to seeing you!

Interview Follow-up Emails

When a really great candidate comes along, don’t wait to follow up with them after their interview.

Why It Matters: The best candidates are probably interviewing at multiple companies. Show them your interest and encourage them to stay engaged with your team by following up after a great interview.

When to Send: While a prompt thank-you email is the mark of a considerate and thoughtful candidate, don’t wait to follow up after an interview if it’s someone you’re highly interested in and excited about. Send a follow-up email shortly after their interview or the following day.

What impressed you: Refer back to the interview and include a specific detail that struck out to you.
Why they are a good fit: Connect what impressed you to how it will serve the candidate well in the role. This is key to selling the role while you continue to assess candidates.
What they can expect from you: Let them know you’ll be in touch soon and provide a specific time frame if possible.

The ultimate goal of a follow-up email is keep the candidate engaged with your company and interested in the job opportunity.

Interview Follow-up Email Template

Email Subject Line: [Company Name] Interview Follow-Up

Thank you for taking the time [Today/Yesterday] to speak with our team about the [Job Title] role.

[Interviewer] was very impressed by your [Experience/Expertise] . We believe you will be a good fit for the role and a strong addition to our growing [Department Team] at [Company Name] .

We will be completing interviews this week, and you can expect to hear from someone within [Time Frame].

Thank you again for your time. It was a pleasure to get to know you better!

Job Offer Email

When you’re ready to extend an offer to a top candidate, it has to be perfect. Make sure nothing is missing by having a job offer email template at the ready.

Why It Matters: As a tech recruiter , you know that great candidates don’t last long as job seekers. Your job offer not only needs to be fair and compelling, it should also serve as the final selling point to seal the deal.

When to Send: In today’s candidate-driven market, send an offer letter as soon as you’ve identified the right person for the job. If you’ve made a verbal offer over the phone, send the formal offer letter over email shortly after.

What to Include in the Job Offer Email

Your excitement: Tell the candidate you’re eager to have them as part of the team.
Job details: Restate the job title, the department and working hours.
Compensation: State the salary you’re prepared to pay the candidate.
Benefits: Mention healthcare, insurance, financial and vacation benefits provided with the job.
Employee perks: Let them know about some of the exciting perks employees are offered.
Offer expiration date: Let the candidate know the date when you’d like to hear back from them at the latest.

Your offer letter should neatly summarize all the important details about the job, including compensation and benefits.

Template: Job Offer Email

Email Subject Line: [Company Name] : Enclosed Is Your [Job Title] Offer Letter

It is my pleasure to offer you the position of [Job Title] at [Company Name] !

Our team was extremely impressed by you during the interview process, and we are excited to have you join the company. We believe your skills and experience will make an excellent addition to the [Department] team.

Please review the following offer details carefully.

The position is a [Full-time/Part-Time/Temporary] role as [Job Title] at [Company Name] . In this position, you will report to [Direct Manager] in [Department] .

As a [Full-Time/Part-Time/Temporary] employee, the position requires [Hours/Week] . Your working hours will be [Start Time — End Time] with a [30-Minute/Hour] break for lunch.

Your first day will be [Month, Day, Year] .

Compensation

[Company Name] will compensate you [Dollars] per [Hour/Week/Year/Etc.] for the stated position.

With the position and as an employee of [Company Name] , you will receive the following benefits:

Medical Insurance; Stock Options; 401K Matching; 15 Days of PTO; Dental and Vision Insurance [Add or Remove Benefits]

In addition to these benefits, [Company Name] is also proud to offer its employees [List of Perks] .

Attached is your full offer letter. Please sign it to indicate your agreement and acceptance of this offer, and email it back to me by [Date] .

We look forward to welcoming you to the [Company Name] team. If you have any questions regarding the attached offer, please contact me directly at [Phone Number] .

Rejection Email

Why It Matters: No news is not good news when it comes to job interviews. Letting candidates know they’re no longer being considered for your open role is respectful of their time and improves their candidate experience.

When to Send: If you sent an interview follow-up email, adhere to the timeline you set for yourself and send a candidate rejection email by the previously stated deadline.

What to Include in a Rejection Email:

Thank them for their application: Reiterate that you appreciate their time, consideration and interest in your company.
Your decision: Clearly state that you will no longer be considering them for the job opening.
Constructive feedback: Job seekers are four times more likely to apply to an open position in the future if offered feedback during the initial application process. Briefly explain why you’re going in a different direction.
You’ll keep the door open: Let them know you’ll keep their resume on file and reach out if a more suitable opportunity becomes available.
Encourage them to stay connected and reapply: Urge them to subscribe to your career page and join your talent community to stay informed on new opportunities.
Another thank you: Show that you truly appreciate the candidate and the time they dedicated to this process.

Make your decision clear, but let the candidate down gently. Since this is a very important stage in the recruitment process, you can opt for a more formal tone, even if it’s out of character for your brand.

Template: Rejection Email

Email Subject Line: Your Application for [Job Title] at [Company Name]

Thank you for applying to our [Job Title] role and for speaking to our team about your experience. We appreciate your interest in [Your Company] .

We were fortunate to have a strong group of applicants, and we regret to inform you that we have decided to pursue a more experienced candidate for this role. [Constructive Feedback] .

We will keep your resume on file and reach out if we think you’d be a good fit for other roles as they become available.

We hope you will continue to stay connected with us on [Link to Social Profiles] and keep an eye on our career page [Link to Career Page] for future opportunities that may be a better fit.

We truly appreciate your time and consideration of [Company Name] .

All the Best,

The [Company Name] Team

Great Companies Need Great People. That's Where We Come In.

How to Write a Shortlisted Candidates Email — Free Templates

Use this email template for recruiters to invite shortlisted candidates for a job interview, and customize it depending on whether the interview will take place via phone, in person, or remotely.

If you haven’t used a skill test to screen candidates for your shortlist, issuing a skill assessment is the next logical step in the hiring process . Here’s a sample email you can use to invite candidates to show their talent using a tool like Vervoe .

Even if a candidate doesn’t make your shortlist, it’s important to reach out to them. This small gesture can build goodwill with potential future applicants and improve your employer brand. Here’s a template you can use to let candidates know you won’t be proceeding with their application.

Emily Heaslip

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Sample Letters

Sample letters to job candidates.

Find inspiration in our curated catalog of letters to job candidates. Each sample letter comes with guidelines and advice to help you find the right words.

Letters to job candidates are letters sent to applicants who are being considered for certain job positions. These could be acceptance letters to let the candidates know that they have been accepted, rejection letters to unsuccessful candidates, or job offer letters to officially offer job positions to the candidates. In all situations, a letter to a job candidate should be professional, thoughtful, and kind. Although you may think that it's unnecessary to write to a candidate after an unsuccessful interview, there is nothing more unkind than leaving a candidate waiting and wondering. Letters to job candidates are essential in that they eliminate doubts and confusion after an interview. The best letters to job candidates are professionally and formally written. Use proper address and salutation for the candidate. Start by congratulating the candidate for his/her time. Proceed directly to conveying the intended message. If the candidate has been accepted and offered the job, state so clearly and provide more information about the position. However, if the candidate has been rejected, communicate this assertively and invite him/her to apply in the future. Make the letter short, clear, and to the point and avoid providing unnecessary details. End on a positive note.

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Sample Letters to Applicants Selected or Not Selected for Interview

By Staff Report

Apr. 5, 2000

S ample Selected-For-Interview Letter

Ms. Jane Smith 245 Elm Street, Apt. 45 Columbus, OH 43221

Dear Ms. Smith:

Last week, we evaluated all the applications we received for the position of Assistant Manager at Make Your Business Better .

It was tough to decide on the select group chosen for an interview, because we received so many good resumes.

You were one of those selected for an interview. We’d like to find out more about the skills you would bring to the job. Ideally, we’d like to meet with you April 10 or 11 at a time that works for you. Give us a call at (714) 555-1212 to work out a time and get directions.

I’ll look forward to meeting you. You can expect to be here about 90 minutes total, with a short assessment of your work preferences followed by the interview.

Jane Doe Make Your Business Better

The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or a legal opinion.

Sample Not-Selected-For-Interview Letter

Unfortunately, we weren’t able to offer you an interview. However, we encourage you to apply for other positions as they become available in the future.

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Sat / act prep online guides and tips, 9 sample excellent recommendation letters for your job.

Letters of Recommendation

Anyone who's applied for a job knows how important recommendation letters can be to getting hired. While you've probably asked for a reference letter in the past, you may be less familiar with writing one. If someone asks you for a reference, how can you produce a great letter that will help your employee, colleague, or friend get hired?

To help you through the writing process, we're providing nine samples of effective letters of recommendation (scroll down to skip to the samples!). By reading through these examples, you'll gain a clear understanding of how to structure your own letters.

Before getting to the free recommendation letter samples, let's briefly review the role that reference letters play in the hiring process. Why are they important, and what makes some stand out over others?

Why Are Recommendation Letters Important?

Many employers request recommendation letters to help them decide who to hire or internally promote. Throughout the hiring process, the applicant strives to present herself in the best light. Beyond the interview and resume, hiring managers look to recommendation letters to confirm the candidate's qualifications and to gain insight from an outside party.

The hiring manager wants to know what experiences the candidate will bring to the new role, how she'll contribute to the company or organization, and how she'll behave in the day-to-day. Recommendation letters can point to a candidate's future performance by talking about her past achievements.

Reference letters can also shed light on what it's like to manage, work with, or, in the case of a character reference, be friends with the person under consideration. They complement the candidate's story and suggest what she'll bring to the table in her next job.

If you get asked to write a letter for someone, it's safe to assume you want to do a good job. Helping someone get hired is not just a satisfying good deed, but it's also good professional karma! So how can you turn those good intentions into a stand-out employee letter of recommendation?

Each letter will, of course, be different, but good letters share certain key features. Read on to learn about three important characteristics of strong reference letters.

Your recommendation letter's not the time to be cagey about your identity! The hiring manager wants to know who you are and why you're qualified to recommend the applicant.

What Makes a Recommendation Letter Stand Out? 3 Key Features

Strong letters give positive descriptions of a candidate's skills in a concise and powerful way. Beyond using language that's clear and error-free, what elements should your recommendation letter include to be effective?

As you write your letter, make sure it does the following:

#1: Explains Why You're Qualified to Recommend the Candidate

In order to hold weight, a recommendation letter should come from a reputable source. If an employer wants a professional reference, then the writer of that letter probably worked with the candidate in a supervisory capacity. Some employers will also be interested in letters from a colleague or, occasionally, a friend, neighbor, or family member. Most letters, though, will be written by a supervisor, manager, or boss of some sort.

In the first paragraph, you should explain who you are and how you know the candidate. How long did you work with her and in what capacity? By explaining your relationship, you show that you're qualified to give an honest assessment.

If someone who feels like a relative stranger asks you to write a letter, you might consider declining or recommending someone else to write it. If you didn't get to know the candidate's work performance or only did so in a way completely unrelated to the new position, then you might not be able to provide a helpful letter of recommendation from employer to employee.

The best letters are written by people who can speak to the candidate's skills and accomplishments. Make sure to state clearly in the beginning of your letter who you are and why your opinion matters.

#2: Customized to the New Position

While you should speak to the candidate's accomplishments in her past role, you should also show why she'd make a good fit in the next one. Even if the candidate's making a career change, you can explain why she'll be able to do well in the new industry.

Here's where open communication with the applicant is important. She should share the job description so you have a clear understanding of the position's requirements. As the writer, you're not expected to do much research on the new job. The candidate should provide you with everything you need to know to customize your letter.

By drawing on this information, you can express confidence that the candidate will succeed in the new role. Then when the hiring manager reads your letter, she'll feel reassured that the candidate would make a good fit.

#3: Uses Specific Examples and Anecdotes

Finally, and perhaps most importantly, your letter should provide specific examples about the candidate. Don't just list adjectives like, "friendly, intelligent, and hard-working"; instead, present circumstances in which the candidate demonstrated those qualities. To borrow a favorite phrase of English teachers, "show, don't just tell."

Not only will examples point to the value the candidate brought to your organization or company, but they'll also paint a picture of how she works in day-to-day operations. Using two to three specific anecdotes in your letter will boost its level of persuasiveness. It will also sidestep a common rec letter trap: becoming a generic list of cliches.

Just as you should only write a recommendation letter if you feel qualified to assess the candidate, you should also only write it if you can provide a great one. While you don't want to go over the top and sound insincere, your letter should be a strongly positive endorsement.

Sample Recommendation Letters

As you read through the nine free job recommendation letters below, notice how they all share the three key features described above, even though they differ in terms of their source and target audience. Below are nine sample recommendation letters, each followed by an analysis of what it does well!

Sample Recommendation Letter 1: Written by a Direct Manager for a Full-Time Employee
Sample Recommendation Letter 2: Written by a Principal for a Teacher
Sample Recommendation Letter 3: Written by a Direct Manager for a Part-Time Employee
Sample Recommendation Letter 4: Written by a Manager for a Remote Worker
Sample Recommendation Letter 5: Written by a Supervisor for an Internal Promotion
Sample Recommendation Letter 6: Written by a Supervisor for a Student Intern
Sample Recommendation Letter 7: Written by a Coworker
Sample Recommendation Letter 8: Written by a Professor for a Former Student
Sample Recommendation Letter 9: Written by a Friend as a Character Reference

After checking out the above samples of recommendation letters, read on for some final thoughts on how to write an excellent letter of recommendation for an employee, coworker, or friend.

Now that you've got all the building blocks, you can put them together into a powerful letter of recommendation!

Writing Strong Letters of Recommendation: Final Thoughts

While the above samples of recommendation letters will help guide you through the letter writing process, they can't look exactly like your final product. Writing a letter is a significant undertaking, as it requires you to customize your words to the candidate and make your letter unique. Even though the specifics will vary, strong letters of recommendation do have certain features in common. Each letter should...

Use an Official Format

The sample letters show the proper format for a recommendation letter. They have the employer's name, position, company, and company's address at the top. To give one example, here's the header for recommendation letter sample #1:

Ms. Greta Johanssen Sales Manager Streambase Corp. 66 Western Boulevard Santa Fe, New Mexico 87500

You should also use official letterhead that has your name and contact information across the top, in whatever way you've chosen to present it. Each letter is addressed to a specific person, a greeting that's more personal than, "Dear Hiring Manager." Typically, paragraphs are single-spaced with a double space in between each one.

Finally, every letter concludes with an invitation to contact the writer for any further information. Then the writer may include her position, company, phone number, and email below her name.

Start with a Strong Opener

The strongest letters start out with an immediate statement of support. They might say, "It's my honor," "It's my pleasure," or "I'm very pleased to provide this letter of recommendation for Joe." Stating the obvious with a sentence like, "I'm writing to recommend Joe," looks weak beside a more enthusiastic opener.

In the first paragraph, explain who you are and why you're qualified to recommend the candidate. Write a line or two of praise about her professional and personal strengths, perhaps with a summary of the main points you'll present in the rest of the letter.

Include Two to Three Specific Examples

As mentioned above, strong letters typically include two to three body paragraphs with specific anecdotes about the candidate. They don't just describe the applicant's great qualities and accomplishments; they give examples and prove to her prospective employer that she's made achievements in the past that predict future success.

You might talk about a project or responsibility of the applicant or the value she's brought to your company. Consider relevant qualities like flexibility, initiative, leadership, growth, collaboration, interpersonal skills, and/or ability to perform within a certain environment or culture.

To Sum Up...

Depending on your relationship with the candidate, you might focus more on her work performance or personal character in your recommendation letter. An employer will focus more heavily on professional skills while a coworker may add personal qualities.

A friend or neighbor providing a character reference would produce the most personal letter. It falls upon the candidate to choose her recommenders wisely and to share any relevant information about the prospective position to help them write the best letter they can.

As long as you incorporate the key features discussed above and take the time to make your letter positive and specific, you'll provide a strong recommendation letter that will help your employee, colleague, or friend get hired. And who knows—perhaps in a year or two, she'll be writing a recommendation letter for you!

What's Next?

Are you tasked with writing a recommendation letter for a student applying to college? If so, check out these samples of recommendation letters from teachers and counselors, along with additional writing tips and a thorough recommendation letter template!

4 Amazing Samples of Recommendation Letters from Teachers Should You Move to a State with No Income Taxes
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Complete Guide: Writing a Strong Letter of Recommendation
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A Great College Recommendation Letter Template

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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Career Advice
7 Rejection Letter Samples to...

7 Rejection Letter Samples to Send to Unsuccessful Applicants

10 min read · Updated on December 08, 2023

Simplify the rejection notification process with these sample rejection letters

Whenever you hire a new employee, it almost always means that you selected them over other applicants. Obviously, the courteous thing to do is to let each of them know that you've decided not to offer them employment. But how should you notify them that they've been passed over for the position? For many companies, the answer is simple: send them a clear and professional rejection letter that confirms your decision. Unfortunately, writing those letters is not always the easiest thing to do.

In this post, we'll explain why rejection letters are important and offer some tips to help you craft your own rejection letter templates. We'll then provide seven sample employment rejection letters that you can customize to fit your company's needs.

Why send out a job rejection letter?

Obviously, sending out rejection letters to applicants does take up precious time, but there are good reasons why companies do this. First, a polite rejection notice is considered good etiquette, since it lets the candidate know that the job has been filled. That confirmation shows that you respect their time enough to help them avoid wasting it on a job that's no longer available. It also helps to avoid any candidate confusion by helping them to understand why they weren't selected for hire.

Companies that develop a habit of sending out formal rejection letters can also help themselves, by promoting their own commitment to respectful professionalism. This can leave a positive impact on the rejected candidate, as well as anyone else they might talk to about their job search experience.

Why use template rejection letters?

Template rejection letters can be a great way to save time and ensure a consistent approach to your communication with unsuccessful candidates. They can help you to provide uniform answers to explain why a candidate was rejected, as well as advice that you think may help the candidate as they continue their job search. Well-constructed rejection letters that offer helpful feedback to candidates can help to soften their disappointment, while providing useful information that can benefit their careers.

How to write your own employer rejection letters

So, how do you write a positive and helpful employment rejection letter? The following tips can help you to determine what to include in your template letters, and the best tone and method for addressing rejection in the clearest and most concise manner possible.

Don't delay the rejection. Once you've decided to move forward with a specific candidate, notify rejected applicants as soon as possible. Remember that they may also be pursuing other open positions, so you're doing them a favor by letting them know that your company's job has been filled.

You can send the rejection via email rather than by regular mail service. While a mailed letter might seem more formal, most candidates will appreciate receiving the news as soon as possible – and email is always quicker.

Keep your rejection letters short. No candidate wants to read through a lengthy explanation about why they didn't measure up to expectations. At the same time, though, your letter should include enough detail to ensure that you explain the decision.

Try to be as positive as possible. The rejection will be disappointing for the candidate, so there's no need to pile on with negative feedback or other criticism.

As a rule, keep your letter limited to no more than three short paragraphs. The first one can simply thank them for their interest and let them know that you've decided not to hire them.

The second paragraph can include some positive affirmation, by focusing on anything that impressed you during their interview, and perhaps cite a reason why they've been rejected. If you might consider them for a different job in the future, tell them that too.

Finally, your third paragraph should simply thank them again and wish them well in their efforts to land the right job in the future.

Seven rejection letter samples

Below, we've included seven example rejection letter templates that you can customize and send to unsuccessful applicants. This selection of templates covers a variety of different approaches for rejecting candidates, so you can choose one or several depending on your company's needs.

1. Generic rejection letter template

Dear Mr / Ms [Applicant's name],

Thank you for submitting your application and resume for our [title of the position they applied for] position. We deeply appreciate you taking the time to reach out to us. However, after reviewing your application, we have decided not to move forward with your application.

As you probably know, we received a tremendous amount of interest in this position, so this was an extremely difficult decision for our hiring team. Unfortunately, we concluded that your impressive array of skills and achievements were not what we were looking for at this time.

We want to thank you again for your interest in working with us and wish you the best of success in your future career endeavors.

[Your name and company name]

2. Application rejection letter template

Thank you for submitting your application. We appreciate your interest in a position as a [job title] in our company and the effort you invested in reaching out to us. Unfortunately, our review of the many applications and resumes we received in response to our job posting has moved us to select another candidate for the role.

We do want to commend you for your impressive skill set and accomplishments, and hope that you will consider a different role with us at some future point in time. We will keep your resume on file and may reach out to you if we have another opening for a job that better aligns with your unique talents.

Again, thank you for getting in touch with us and providing us with your resume and application. We wish you luck and much success in your job search efforts.

Warmest regards,

3. Screening stage rejection letter template

Thank you for your resume and application submission and for participating in our initial screening process. Unfortunately, our screening suggests that you may not be the best fit for this position or our company at this time. As a result, we have decided to decline moving forward with our interview process.

We should note that your skills, experience, and other qualifications are very close to what we need for this position. However, our screening results found that [provide reason for rejection, such as failed background check, failed drug test, etc.]. Those results led us to focus on other candidates to fill this position.

Again, we applaud your credentials and wish you nothing but the best in your job search efforts. Thanks for reaching out to us and good luck throughout your career.

Best regards,

4. Early-stage interview rejection letter template

We truly appreciate you taking the time to meet with our hiring team to interview for our open [title of the job] position. I speak for everyone on the team when I say that we were really impressed with your overall performance and believe that you have a lot to offer to any company that hires you. Regrettably, however, we have decided to decline moving forward in our interview process.

While your interview was solid and compelling, and your resume qualifications are close to what we were looking for, we have decided to hire another candidate whose skills more closely align with our needs for this position. Make no mistake, though – this was a difficult decision.

Since we were so impressed with your candidacy, we will keep your resume on file and contact you if any other opportunities arise in the future. Until then, we wish you the best of luck in all your endeavors and hope for your continued career success.

5. Final stage interview rejection letter template

Thank you so much for your time and attention throughout our application and interview process. We appreciate the patience you extended to everyone on our team during all [number of interviews] of your meetings with us. Unfortunately, after reviewing the results of our assessments of every candidate for the position, we have decided not to offer you the role.

Everyone on our team agrees that your skills and experience are beyond question, so this decision is in no way a reflection on your qualifications. Our decision was based solely on an evaluation of every candidate's experience and how well we believe they might fit with the specific needs of that open position. Regrettably, that decision process led us to another candidate.

We would appreciate it if you would allow us to contact you if or when another position opens, that we believe might be a better fit for your core competencies. Again, we want to thank you for your commitment to the process and extend our best wishes for your future success.

With our best regards,

6. Post-phone call rejection letter template

Dear Mr /Ms [Applicant's name],

This letter is to follow up on our recent phone call with you confirming that we will not be hiring you for the position of [name of position the applicant applied for]. I wanted to personally contact you and let you know how much we all appreciated having the opportunity to get to know you throughout our interview process.

Though you have already been notified of our decision in that brief call, I still want to take a few moments to say how impressed we were with your qualifications and interview skills. We all recognize the potential value our company could enjoy if you were a member of our team.

Thank you again for your interest in our company. We wish you luck in your career journey.

7. Rejection letter template advising candidate to reapply in the future

Thank you so much for interviewing for our position as a [job title]. Your qualifications are impressive, which made our hiring decision extremely difficult. However, the team here have decided to offer the job to another candidate.

Still, we want to let you know that we recognize your talents and are confident that you would do well in a different role within our organisation, if you focused on developing [cite a skill that the candidate needs to enhance]. With those added skills , we would be eager to consider you for a different role in our company.

Thanks again for your dedication and interest in joining our firm. Good luck to you in your job search!

Simplify your efforts to follow-up with rejected candidates

It's never easy to craft a letter letting job candidates know that they've been rejected. Still, it's something that every company should do, so it's important to streamline the process as much as possible. By using some variation of these rejection letter templates, and customizing them to fit your unique needs, sending out these notifications can be quicker and easier than ever before.

Looking to avoid a job rejection letter by bolstering your resume? Get a free resume review from our experts today!

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Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role.

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

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Successful Candidate After Interview Email Template. Dear [Candidate's Name], I wanted to personally thank you for taking the time to speak with us about the [Position Title] role at [Company Name]. After careful consideration of all candidates, I am delighted to inform you that you have been selected as the successful candidate.
Successful Interview Email Template
Template Email. Email subject line: Successful Interview with [Company Name] for [Job Title] position. Hi [Candidate's First Name], Thank you very much for your time in interviewing for the [Job Title] position. It was great meeting you, and we believe you'd be an excellent fit for this position. Carrying on to the next stage, we would like ...
Letter to Successful Candidate
Sample Letter to Successful Candidate. Dear James, I'm James Bowman, head of the Human Resources Department at Maxwell Graves Jewelry, and I would like to personally congratulate you on your great interview on the 5 th of November. I would at this time like to offer you the position of Sales Manager beginning on June 23 rd.This position offers the following compensation:
E-mail To Successful Candidates After the Interview
Informing a Successful Candidate: Ideas and Examples. Writing an e-mail is only so much about typing out words. There is context, the perfect medium to pass on the information, and the timing. ... The following examples are written with the intent of sending out the final offer letter to the candidate. It is the end of the recruiting process ...
10 Effective Recruiting Email Templates
Send a follow-up email shortly after their interview or the following day. What to Include in a Follow-Up Email: What impressed you: Refer back to the interview and include a specific detail that struck out to you. Why they are a good fit: Connect what impressed you to how it will serve the candidate well in the role.
The best recruiting email templates for all scenarios
From requisition to offer, Workable can help you automate processes. Get optimized. We've updated our popular list of the best recruiting email templates for today's common hiring scenarios. Use these free templates to source candidates, contact successful candidates after interviews, reject a candidate or make a job offer.
How To Write A Shortlisted Candidates Email + Free Templates
Here's a sample email you can use to invite candidates to show their talent using a tool like Vervoe. Subject line: Skill Assessment Invitation at <Company>. Hi <Name>, Thank you for your interest in the <Role> position at <Company>. We would like to invite you to complete a skill assessment as part of our recruitment process.
Letters to Job Candidates
Letter congratulating on a new job #2. Letter of confirmation of work. Example of an invitation to interview letter. Follow-up letter after a career fair. Job offer letter from employer. Employment confirmation letter from an employer. Candidate rejection letter after an interview. Thank you letter for application.
Sample Letters to Applicants Selected or Not Selected for Interview
Sample Selected-For-Interview Letter. Ms. Jane Smith 245 Elm Street, Apt. 45 Columbus, OH 43221. Dear Ms. Smith: Last week, we evaluated all the applications we received for the position of Assistant Manager at Make Your Business Better.. It was tough to decide on the select group chosen for an interview, because we received so many good resumes.
Formal job offer letter or email to candidates template
This formal job offer letter example or formal job offer email template is for you to use when offering a full-time position to a selected candidate.Job offer letter from employer to an employee is sent to offer a job to the chosen candidate. The most important parts every formal job offer letter/email template should outline include: position, compensation, additional compensation such as ...
9 Sample Excellent Recommendation Letters for Your Job
Below are nine sample recommendation letters, each followed by an analysis of what it does well! Sample Recommendation Letter 1: Written by a Direct Manager for a Full-Time Employee. Sample Recommendation Letter 2: Written by a Principal for a Teacher. Sample Recommendation Letter 3: Written by a Direct Manager for a Part-Time Employee.
7 Rejection Letter Samples to Send Unsuccessful Applicants
Sample letter #1. Dear [applicant name], We interviewed a number of candidates for [job title or position], and we've decided to move forward with another candidate. Although your interview demonstrated your credentials and experience well, [reason for rejection]. However, we'd like to offer the opportunity to interview for a second ...
7 Rejection Letter Samples to Send to Unsuccessful Applicants
Below, we've included seven example rejection letter templates that you can customize and send to unsuccessful applicants. This selection of templates covers a variety of different approaches for rejecting candidates, so you can choose one or several depending on your company's needs. 1. Generic rejection letter template.
How to Write a Job Application Letter
Sample 3: Job application letter for an experienced professional. Subject: Expressing Interest in [Job Title] Position at [Company Name] Dear [Hiring Manager's Name], I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in ...

Email to Successful Candidate After Interview: 4 Templates

Email to Successful Candidate After Interview

Sample Email to Successful Candidate After Interview

Sample Letter to Successful Candidate After Interview

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Successful Candidate After Interview Email Template

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