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Home Blog PowerPoint Tutorials How to Create a Presentation with PowerPoint Online
How to Create a Presentation with PowerPoint Online
![create powerpoint slides online How to Create a Presentation with PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/00-how-to-create-presentation-powerpoint-online-cover.png)
An online version of PowerPoint was introduced in 2010, a few years after the Google Docs release, which came out as early as 2007. Over the years, the product, along with other Microsoft Office apps, underwent major changes, making it more user-friendly and feature-rich for end users.
Given the rise of inter-device connectivity and cloud support, tools like Microsoft 365, particularly its Word, Excel, and PowerPoint web-based counterparts, have considerably increased their capabilities, matching the performance of desktop versions. In this article, we will talk about PowerPoint Online, also called PowerPoint for Web, and how it can help presenters craft presentations and access them on the go wherever they log in.
Table of Contents
What is PowerPoint Online
Advantages of powerpoint online, getting started with powerpoint for the web, how to create a powerpoint online presentation, collaboration and sharing, saving and exporting, tips for creating high-quality slides in powerpoint online, troubleshooting common issues in powerpoint online.
- Conclus i on
PowerPoint for the Web, which was previously called PowerPoint Online, is a web-based version of PowerPoint that enables creating, viewing, editing, and sharing PowerPoint presentations online. Unlike Google Slides, PowerPoint for the Web provides better native support for PowerPoint files. It makes it possible to seamlessly work with PowerPoint files and features through a web-based browser, with OneDrive support to share and store your data. PowerPoint for the web is free to use but has limited features. However, if you are a Microsoft 365 subscriber, you can get better features when using the web-based version of PowerPoint.
PowerPoint for the web provides the same benefits as the desktop version of PowerPoint, with the added advantage of accessing these features anywhere using an Internet browser. Below is a list of advantages of using PowerPoint Online.
Easy Accessibility
You can access PowerPoint features anywhere using an Internet-connected browser without installing the PowerPoint app on your device. Furthermore, you can also upload and access files from your device anytime, anywhere, via the web.
Support for Native PowerPoint Features
Be it online collaboration, cloud storage, or access to version history, you can get native PowerPoint features via a web-based version of PowerPoint without the need to worry about compatibility issues. Furthermore, unlike Google Slides or other web-based variants of PowerPoint, PowerPoint for the web helps access native PowerPoint features without causing compatibility issues such as incorrect display of certain themes or support for various animations available in the offline version.
OneDrive Integration
The integration of PowerPoint for the web with OneDrive allows instantly storing, sharing, and accessing different versions of a file using the cloud storage support of OneDrive.
Easy Sharing
The OneDrive integration enables the online version of PowerPoint to be used for instantly sharing presentations online using a link with a specific access level (view only or editing privileges).
Online Collaboration
While PowerPoint’s offline version also provides collaboration features, using PowerPoint for the web can provide a smoother experience when looking for real-time changes to a PowerPoint file.
Version History
PowerPoint files saved with the web version come with a version history, where you can access older file versions to restore according to need. This feature is also available for the offline version, which you must turn on upload to OneDrive. In other words, version history is only supported for PowerPoint files that are saved online.
Cross-Platform Compatibility
Since you only need a web browser and a Microsoft account to access PowerPoint Online, there are no issues with having a compatible device to use the app. This means you can access PowerPoint Online using any device that can run a modern Internet browser.
Accessibility Features
PowerPoint for the web is among the few platforms that provide accessibility features for persons with disabilities, such as image ALT text and support for screen readers.
PowerPoint for the web is regularly updated, providing access to the latest features for end users.
To get started, go to Office.com or powerpoint.office.com and select the PowerPoint icon to access PowerPoint for the web. You will require a Microsoft account to log in.
![create powerpoint slides online Login to Microsoft 365 account](https://cdn.slidemodel.com/wp-content/uploads/01-log-into-microsoft-365.png)
Once logged in, you can create a new PowerPoint presentation or upload one from your device. All you need for accessing the web version of PowerPoint is a modern Internet browser and a device that can support it. This web-based version of PowerPoint works with all commonly used browsers and their variants, including Chrome, Mozilla Firefox, Microsoft Edge, Safari, Opera, and others.
![create powerpoint slides online Opening PowerPoint for Web in Microsoft 365](https://cdn.slidemodel.com/wp-content/uploads/02-open-powerpoint-in-microsoft-365.png)
From Office.com, you can create new PowerPoint presentations from scratch or via a template, upload new ones, or open an existing one saved to OneDrive.
Create a New Presentation with PowerPoint for the Web
Click Create or use a PowerPoint template from the options to create a new PowerPoint presentation. You can start with a specific theme or use a blank template. You can also browse through themes via Office.com to find one that best suits your needs.
![create powerpoint slides online Create a New Presentation in PowerPoint Online](https://cdn2.slidemodel.com/wp-content/uploads/03-create-new-powerpoint-presentation-in-microsoft-365.png)
Upload a PowerPoint Presentation
To upload a PowerPoint presentation, click Upload after logging into Office.com and select a file from your device.
![create powerpoint slides online Upload a PowerPoint Presentation to Microsoft 365](https://cdn.slidemodel.com/wp-content/uploads/04-upload-a-presentation-to-powerpoint-online.png)
Open an Existing PowerPoint Presentation Online
All PowerPoint presentations saved from a device are automatically uploaded to OneDrive and can be accessed via PowerPoint’s online version. As mentioned earlier, you can upload and save presentations and access them anytime.
![create powerpoint slides online Open an Existing PowerPoint Presentation Online](https://cdn.slidemodel.com/wp-content/uploads/05-open-a-existing-powerpoint-presentation-in-powerpoint-online.png)
Adjusting the Ribbon Menu Layout
You can toggle between the classic and single-line ribbon interface to suit your preferences. The Ribbon menu can also be adjusted to stay available or hidden periodically.
![create powerpoint slides online Ribbon Menu options in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/06-select-powerpoint-interface.png)
Naming Your Presentation
It is best to name your presentation to ensure it is easy to search and open later via OneDrive. Otherwise, a generic name will be assigned to the presentation (e.g., Presentation 1). To name your presentation, click on the generic name at the top and type in the new name.
![create powerpoint slides online Naming a presentation in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/07-naming-your-presentation-document-in-powerpoint-online.png)
Formatting and Design
As you start formatting your slides, the Designer feature will provide you with options to create layouts for your slides. You can optionally use this feature to get started with the basic design for your slides or use the Design tab to select design elements.
![create powerpoint slides online PowerPoint Designer in Microsoft 365](https://cdn.slidemodel.com/wp-content/uploads/08-format-slides-in-powerpoint-online.png)
Like the desktop app, the Design tab in PowerPoint Online provides access to themes, background and slide size adjustment options, and theme variants to help you design your slides.
![create powerpoint slides online Design tab in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/09-design-tab-in-powerpoint-online.png)
Adding Content
The Insert tab provides all the necessary options to add new slides, tables, pictures, shapes, icons, SmartArt, text boxes, audio, video, cameo to insert Live camera feed, and other options.
![create powerpoint slides online Insert tab in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/10-insert-tab-in-powerpoint-online.png)
Formatting Pictures
Like the desktop version of PowerPoint, pictures can be added from your device, stock images, or via Bing search. The Picture tab can be used to format added pictures after selecting them. Various options in this tab allow you to crop, add a picture frame, and adjust the picture on the slide.
![create powerpoint slides online Picture options in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/11-picture-format-in-powerpoint-online.png)
You can also access Format Options via the right-click menu.
![create powerpoint slides online Format Options in PowerPoint for Images via menu](https://cdn.slidemodel.com/wp-content/uploads/12-format-options-via-contextual-menu-powerpoint-online.png)
This will open a sidebar providing options to adjust the selected image’s width, height, angle, shadow, reflection, and text margins.
![create powerpoint slides online Format sizing options in PowerPoint Online for Videos](https://cdn2.slidemodel.com/wp-content/uploads/13-editing-a-picture-in-powerpoint-online-1024x634.png)
Formatting Videos
PowerPoint for the web allows formatting videos via the Shape tab and Format Options via the right-click menu. The Shape tab can give a frame or shape to the video, adjust the outline, manage how it is displayed on the slide, and adjust the size of the video. Sometimes, the Shape tab might be replaced with the Video tab to show editing options. This change is particularly visible if the user is not logged in and is editing the presentation as a Guest user. The Format Options enable editing the video’s width, height, angle, text margins, shadow, and reflection.
![create powerpoint slides online Format Options for Videos in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/14-video-editing-aspect-ratio-in-powerpoint-online.png)
Formatting Audio
Two major options for formatting added audio clips include the Playback tab and Audio Format tab. The Playback tab can adjust the volume, playback trigger, and other related options.
![create powerpoint slides online Playback options in PowerPoint Online](https://cdn2.slidemodel.com/wp-content/uploads/15-audio-playback-powerpoint-online.png)
The Audio Format tab includes picture styles for the audio icon, border stylizing, rotation, and other formatting options to adjust how the audio clip appears on the slide.
![create powerpoint slides online Audio Format options in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/16-audio-format-options-powerpoint-online.png)
Annotation Options
The Draw tab gives various tools like pens and highlighters to annotate slides or draw on the screen. Other tools include an eraser, lasso, draw with touch, and stencil.
![create powerpoint slides online Draw tab in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/17-annotation-options-in-powerpoint-for-the-web.png)
Transitions and Animations
Like the desktop version of PowerPoint, the Transitions tab for the web version gives transitions to use for your slides. You can adjust the effects of added transitions and duration once you have added a transition for a slide.
![create powerpoint slides online Transitions in PowerPoint Online](https://cdn2.slidemodel.com/wp-content/uploads/18-transitions-panel-in-powerpoint-microsoft-365.png)
The Animations tab can be used to apply standard transitions and adjust effects, triggers, and duration for the animations according to need.
![create powerpoint slides online Animations tab in PowerPoint Online](https://cdn2.slidemodel.com/wp-content/uploads/19-animations-in-powerpoint-online.png)
SlideShow, Review, and View
The SlideShow tab is used to start the SlideShow from the beginning of the current slide or to initiate a Live presentation with a QR code and link for viewing the presentation Live. You can also use Rehearse with Coach, use subtitles, and edit subtitle settings. You can also learn more about some of these features from our post about how to present a PowerPoint Online .
![create powerpoint slides online Slideshow tab in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/20-slideshow-options-in-powerpoint-online.png)
If you are searching for the features to check spelling and grammar, comments, changes, and accessibility options, head to the Review tab.
![create powerpoint slides online Review tab in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/21-review-tab-in-powerpoint-online.png)
Most PowerPoint users know that the viewing options are available at the bottom of the PowerPoint interface. However, you can also access them from the View tab in PowerPoint. The same features are available for PowerPoint for the web. This includes options like switching between Slide Sorter, Immersive Reader, and Normal View and access to Notes, Zoom, and Fit to Window options.
![create powerpoint slides online View tab in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/22-view-tab-powerpoint-online.png)
To share your PowerPoint presentation, click Share from the top left corner of PowerPoint Online. You can create a sharing link according to specific settings, copy the existing link, link to a slide, or view and manage access to the presentation.
![create powerpoint slides online How to share a PowerPoint Online presentation](https://cdn.slidemodel.com/wp-content/uploads/23-sharing-options-for-powerpoint-online.png)
Collaborators can be invited via email or link by adjusting whether a user has view-only or editing privileges.
![create powerpoint slides online Sharing a presentation in PowerPoint Online to a list of people](https://cdn2.slidemodel.com/wp-content/uploads/24-sharing-link-to-presentation-in-powerpoint-online.png)
Once the settings have been configured, a link can be generated to copy and share with users. When configuring settings, you can also directly send the link with a message to an end user.
![create powerpoint slides online Link to OneDrive for a PowerPoint Online presentation](https://cdn2.slidemodel.com/wp-content/uploads/25-link-copied-to-onedrive-presentation-file.png)
Users collaborating on the slide deck with their names are shown at the top. A generic name is assigned to the collaborator if it’s a guest.
![create powerpoint slides online Checking connected users in PowerPoint Online presentation](https://cdn.slidemodel.com/wp-content/uploads/26-see-collaborators-in-powerpoint-online.png)
You can see the comments added by collaborators on the presentation by going to Comments.
![create powerpoint slides online Adding document comments in PowerPoint Online](https://cdn2.slidemodel.com/wp-content/uploads/27-adding-comments-to-a-presentation-in-powerpoint-online.png)
Next to the Comments button is the Catch-up button that tracks and shows the changes made by real-time collaborators as you work on the presentation.
![create powerpoint slides online Track activity in PowerPoint Online](https://cdn2.slidemodel.com/wp-content/uploads/28-check-document-activity-in-powerpoint-online.png)
You can also access sharing options via File -> Share . You can open sharing options or generate an embed code for the presentation from here.
![create powerpoint slides online How to share a PowerPoint Online presentation from the menu](https://cdn2.slidemodel.com/wp-content/uploads/29-embed-powerpoint-presentation-microsoft-365.png)
When generating an embed code, you can adjust the width, height, and slide advancement options and generate a code for a website.
![create powerpoint slides online Embed Code for PowerPoint Online presentation](https://cdn.slidemodel.com/wp-content/uploads/30-embed-code-powerpoint-online-presentation.png)
To switch between viewing modes, you can change to view only and editing options as you collaborate or open the presentation in the desktop app. These options can be helpful for you to adjust how you wish to work or review the presentation.
![create powerpoint slides online Adjusting view options for shared document in PowerPoint Online](https://cdn.slidemodel.com/wp-content/uploads/31-adjust-viewing-options-for-presentations.png)
To save your presentation, go to File -> SaveAs to save a copy to OneDrive, download a copy of the PowerPoint presentation, rename the file, or download the file in an alternative format such as PDF, ODP, or image.
![create powerpoint slides online How to save a presentation in PowerPoint Online](https://cdn2.slidemodel.com/wp-content/uploads/32-saving-a-presentation-powerpoint-online.png)
When saving a copy of the presentation on OneDrive, you can select an existing folder or create a new one to select the file location.
![create powerpoint slides online Save to a new folder in PowerPoint Online](https://cdn2.slidemodel.com/wp-content/uploads/33-save-file-in-new-folder-onedrive.png)
You can consider the tips below to create visually appealing slides with PowerPoint Online.
Focus on Design Consistency
Use a consistent design with a color scheme, fonts, alignment, and graphics tailored to a specific format. Don’t use too many changes that might make the content appear muddled.
Avoid Heavy Multimedia
Since PowerPoint for the Web is an online platform, not everyone might have the required Internet bandwidth or hardware to run heavy presentations smoothly. Using multimedia content in moderation can help avoid such issues.
Uncluttered Slides
Cluttered slides on an online interface will likely cause compatibility issues for some viewers or the slides might not appear properly on some browsers and devices. To avoid this, try to create uncluttered slides. Using minimalist slides might just be the best way to go.
Even the Distribution of Slide Elements
By evenly distributing slide elements with proper alignment, you should be able to create online slides that are easy for the eyes to follow.
Choose Imagery Carefully
When selecting icons, graphical elements, and pictures, try not to use imagery that is too flashy and might cause issues when opened across different browsers and devices. You can use icons from the built-in icons library in PowerPoint and select pictures that don’t visually overpower the viewer.
Get Design Ideas
You can get design ideas using PowerPoint Designer to adjust your design for visual appeal and design consistency.
Productivity Shortcuts
PowerPoint for the web primarily provides most of the features in the desktop app. Below are some tips and tricks for productivity when using the web version of PowerPoint. For some shortcuts listed below, PC users must use CTRL, whereas Mac users will use Command.
- Insert New Slide using CTRL+M hotkey (Command+M for Mac)
- Use F5 to start the slideshow and Esc to end the slideshow
- CTRL+D duplicates the slide (Command+D for Mac)
- CTRL+Shift+D deletes the slide (Command+Shift+D for Mac)
- Use CTRL+S to save slide (Command+S for Mac)
- Use CTRL+W to close the presentation (Command+W for Mac)
- To open printing options, use CTRL+P (Command+P for Mac)
- Zoom in with CTRL+Plus button (Command+Plus button for Mac)
- Zoom out with CTRL+Minus button (Command+Minus button for Mac)
- Insert a table with CTRL+T (Command+T for Mac)
- Insert a hyperlink with CTRL+K (Command+K for Mac)
- Align text with CTRL+L for left, CTRL+E for center, and CTRL+R for right (Replace CTRL with Command for Mac)
Screen Freezes When Working with PowerPoint for the Web
If your screen freezes while you’re working, the web version of PowerPoint is likely encountering an issue when saving the file, showing elements, or inserting content. You can wait a while, and the issue should be resolved. Also, check your Internet connection to see that you are connected. You might want to close additional tabs and review your system usage to see if your hardware is overwhelmed due to resource-intensive apps or multiple browser tabs.
Slide Elements Don’t Appear Properly
If your browser isn’t compatible or uses a browser plugin that blocks slide elements, you might encounter issues viewing slides. Use a compatible browser and turn off any plugins that might interfere with PowerPoint’s online interface.
File Upload or Download Issues
When you are unable to upload or download files, it is likely that your Internet connection is unstable or disconnected. Check your connection to resolve the issue.
Unable to Login
This is likely caused by incorrect credentials or a recent change in credentials, such as a password. If you cannot log in despite no apparent issues, try to clear your browser’s cache or switch to another browser to see if you can log in.
PowerPoint for the web provides most features available for the desktop version and some sharing and collaboration features that require uploading the file online for use. You will notice that some of these features are smoother when used with the online version compared to the desktop version. Furthermore, the online version of PowerPoint provides access regardless of whether you have PowerPoint installed on your device. If you are someone who does not have a Microsoft 365 subscription and needs to access a PowerPoint file, you can log in for free with a Microsoft account with limited features. Alternatively, if the online version is not an option for you, you can still learn how to create a PowerPoint presentation in the installed version of Office.
![create powerpoint slides online create powerpoint slides online](https://cdn.slidemodel.com/wp-content/uploads/00-how-to-create-presentation-powerpoint-online-cover-320x180.png)
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Productivity
The PowerPoint Online Guide: How to Make and Present Slideshows Anywhere
![create powerpoint slides online powerpoint-online-guide primary img](https://images.ctfassets.net/lzny33ho1g45/powerpoint-online-guide-p-img/0ff18a0eafb1af3a9b74f54353f0e2d0/file.png?w=1520&fm=jpg&q=30&fit=thumb&h=760)
Over the past thirty years, PowerPoint has become synonymous with presentations. Give a speech, present a new product, share finances in a board meeting—all are typically done with a PowerPoint presentation. That’s easy enough if you’re presenting from your laptop and have Microsoft Office installed.
Or it can be far more difficult. You might need to email your slide deck to the event organizer—and hope they have the same version of PowerPoint installed. Or you may carry your PowerPoint file around on a flash drive to open it on the presentation computer. Neither are great solutions, especially for all the times you need to make a last-minute change to your slides or if you don’t typically use Microsoft Office.
A Quick Guide to Office Online
If you’ve ever used the iPad or Android tablet versions of Office, Office Online will feel instantly familiar. The basics are the same. Each Office Online app includes an Office-style toolbar with Home , Insert , Design , and other tabs to organize core editing tools. Office Online apps don’t include all of their Windows features. They include instead a focused set of editing tools that, for most documents, spreadsheets, and presentations, are all you need.
The big difference is that the apps are online. Instead of emailing files back and forth, or syncing changes via OneDrive or Dropbox then sending messages to colleagues when something’s finished, changes happen automatically in Office Online. Your team can open files at the same time, make changes or add comments, and Office will save and sync it to all your OneDrive accounts automatically. Office Online apps also work everywhere. Open any browser, go to Office.com, and your work is ready to pick up where you left off.
Office Online is free for personal use—log into Office.com with a Microsoft account and fill up OneDrive’s free 5GB of storage with all your Office files. A business version is included with Office 365 for business and enterprise accounts as well.
The basics are the same. If you’ve used PowerPoint before, you’ll feel at home in PowerPoint online. Here are the things to keep in mind, the tips to help you work efficiently in your browser, and ways to work around Office Online’s limitations.
A Quick PowerPoint Online Tour
Select a template or open an existing presentation to open it in PowerPoint Online. With a similar design to recent versions of PowerPoint for Mac and Windows, you’ll find the core text and design tools on the main Home tab, options to add images and embedded videos and tables in the Insert tab, slide and template options in the Design tab, animations in the Transitions and Animations tab, and so on. If you can’t find the feature you need, type what you need in the Tell me what you want to do box to search through PowerPoint’s features and documentation.
Need to edit a picture or tweak a SmartArt graph? Select it, and a new Format tab will appear with additional tools as in desktop PowerPoint.
You may not need to look through the toolbars for tools, though. Select text in a slide and PowerPoint shows quick formatting options in a pop-over to change the font, color, and more. Or right-click on most other elements to find their quick editing options. You can then double-click on the toolbar to hide it and increase your workspace, if you’d like, relying on the popover tools to work faster.
Add a new slide: Ctrl + M or CMD + M
Move slides up or down: Ctrl + arrow or CMD + arrow
Add a comment: Alt + N
Go to next slide in Slideshow view: N
Go to previous slide in Slideshow view: P
Go to a specific slide in Slideshow view: G , then type slide number
Exit Slideshow view: Esc
How to Add Presentations to PowerPoint Online
PowerPoint Online is part of Microsoft’s OneDrive file storage. Open a PowerPoint file in OneDrive, and it’ll first show a preview with the option to edit it online.
But surprisingly, PowerPoint Online also works with Dropbox. That gives you another way to open your presentations online. You can save your presentations to either OneDrive or Dropbox, and then when you open PowerPoint Online, you can search through your presentations from both services. Either way, any change you make will automatically be saved to the original file.
The Dropbox integration only works for newer .pptx files. To open .ppt files, download them first, then upload them to PowerPoint Online or OneDrive. When you open them there, PowerPoint will automatically make a copy then convert the presentation to the new format so you can edit it online.
Or, if you have a PowerPoint file on your computer, open PowerPoint Online first, click the Upload a Presentation button, then select your presentation to upload it to OneDrive and open it for editing in PowerPoint Online at the same time.
How to Collaborate on PowerPoint Presentations
Want someone else to proofread your slides, or add their research to a team presentation? That’s easy in PowerPoint Online. From your presentation, click the Share button in the top right toolbar.
The default option is to email an invite link along with a message to your collaborators. You can choose to make the presentation editable or view only and can require a Microsoft account or not.
Or, you can copy a share link to send to anyone or share publicly online if you’d like. Select the Get a link tab to copy a link to your presentation—again, as a view-only presentation or with permission to edit. Here, if you make an editing link, anyone can tweak the presentation without signing into an account.
PowerPoint Online will show an icon beside the slide your collaborator is currently editing and will mark the section they’re working on in the same color. You can’t see the exact changes they make while they’re editing—changes take a few seconds to sync—so it’s best not to edit the same slide others are editing at the same time.
Want to chat with your collaborators? As long as everyone has a Skype account, you can open a Skype sidebar and talk with them in your PowerPoint presentation.
What’s Not In PowerPoint Online?
The core editing features are all here. You can add and edit text, photos, shapes, and SmartArt in PowerPoint online, add core transitions and animations to slides and elements, and present your presentation all from PowerPoint Online.
One of the main differences from PowerPoint’s desktop apps are the embedding options. In desktop versions of PowerPoint, you can embed video and audio from your computer, along with data from other Office apps and macros. In PowerPoint Online, you can embed online videos from YouTube—along with graphs and data from PowerBI and other add-ins in the Office Add-ins pane.
Animations are also more limited in PowerPoint Online. It includes only eight transitions, including Fade and Push , with animations that don’t require graphics acceleration. If you add a presentation that uses other animations from PowerPoint for Windows or Mac, you’ll need to select others or present without animations.
Fonts are another core difference. PowerPoint Online includes 18 fonts, including Arial, Comic Sans, Courier New, Garamond, Georgia, Rockwell, Tahoma, Times New Roman, and Verdana. You can’t install 3rd party fonts or choose fonts you have installed on your computer.
So, to make sure your PowerPoint presentations look great everywhere, stick with the fonts included with PowerPoint Online. That’s easy as they’re the only options in PowerPoint Online, but if you use another PowerPoint app, try using the Web fonts as they’re mainly fonts that work everywhere.
If you upload a presentation that uses a font not included in PowerPoint Online, you can still view the text in the correct font in PowerPoint Online on your computer or another computer with that font installed. If you don’t have the font installed, PowerPoint Online will replace that font with another similar font.
Beyond that, though, PowerPoint Online is surprisingly full-featured. It includes everything you need for making and showing presentations online—as long as you don’t need to use custom fonts, embed non-YouTube videos, or build advanced animations.
How to Present PowerPoint Presentations From Your Browser
Once you’ve finished creating your presentation, it’s time to present it. That’s as easy in PowerPoint Online as in the desktop apps. You can start the slideshow from the slide you’re currently editing via the Slide View button in the lower right-hand corner. Or, click the View tab and select to start the slideshow from the beginning or current slide.
PowerPoint Online will switch your browser to a full-screen preview mode. Click anywhere on the screen to go to the next slide, or tap your right and left arrows on your keyboard to navigate between slides. When finished, click again at the end of the presentation or press the Esc key to exit the slideshow and switch back to the windowed editor mode.
PowerPoint also includes controls on the lower left of the slideshow view, along with options in the right-click menu to switch slides or jump to a specific slide.
PowerPoint Online doesn’t include presenter view to show lecture notes on one screen while presenting your presentation on another—but there’s a workaround. While you’re giving your presentation full-screen, your browser with the original PowerPoint Online tab won’t show your slide content (Chrome hides the original window; Safari shows a Exit Full Screen placeholder). Instead, you can open a new tab or window and open your presentation there as well.
When you switch slides, move your mouse to your projection screen and click to advance—then move your mouse back to your laptop’s screen and select the next slide in your other PowerPoint Online window. Another option is to open your presentation in PowerPoint’s mobile apps and use your phone or tablet to view lecture notes while presenting from your laptop.
How to Convert PowerPoint Presentations Online
PowerPoint Online—unlike PowerPoint for Windows or Mac—can only open .pptx presentation files made with a newer version of PowerPoint. If you open an older .ppt file or a .odp presentation from another app, PowerPoint Online can convert the file to .pptx on the fly so you can edit the presentation.
But once you’ve opened the presentation, you can export it in 3 formats: PowerPoint, ODP (used with OpenOffice), or PDF. Click the File tab in the toolbar to open the core PowerPoint menu, select Download As , then choose the file format you want. PowerPoint Online will convert your presentation and save it to your computer so that you can share the original file with others.
The best option is to share the PowerPoint presentation directly in PowerPoint Online—but when you need a traditional presentation file, that’s a handy way to get it.
How to Save All Your Presentations to PowerPoint Online
There’s one trick to make PowerPoint Online the presentation app that’s always ready when you need it is: Save all your presentations to OneDrive or Dropbox. That way, whenever you need to present something, it’ll be a few clicks away inside PowerPoint Online.
If you already use OneDrive or Dropbox to sync your files, you’re halfway there. Save every new presentation there, every time. Whenever someone sends you a presentation, save it there also.
App automation tool Zapier can do that for you automatically. One of the most common ways to share presentations is through email—so Zapier can watch your Gmail or IMAP-powered email account for new presentation files. With Gmail, you can include a search to watch for presentation files. Use has:presentation to watch for any presentation—though note that this will also include Google Slides presentations which won’t work with PowerPoint Online. Or, use filename:pptx OR filename:ppt to watch for all PowerPoint attachments.
Then, Zapier can save the presentation file to online storage to open and edit it in PowerPoint Online. The simplest is OneDrive since it’s PowerPoint Online’s core storage, though you could use Dropbox instead as it only takes a few extra clicks to open your presentations there.
You can save the presentation in any folder, and add a customized file name if you’d like. Then select the attachment from Gmail or your IMAP email and have Zapier copy that file to OneDrive or Dropbox. Next time you need to present something someone emailed you, don’t open your email app—instead, open PowerPoint Online and open the presentation there directly.
Ready to save any presentation you get emailed to PowerPoint Online? These Zaps will help you get started in a few clicks—remember to set up your search or filter to watch only for PowerPoint files:
Save new Gmail attachments to OneDrive
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Save new email attachments to OneDrive
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Save new attachments in Gmail to Dropbox
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Back up new IMAP email attachments to Dropbox
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That’s PowerPoint Online. It’s a handy way to tweak and present your presentation, even if you don’t have a copy of PowerPoint installed. And it just might be the new presentation app you need for a more focused, free way to make presentations anywhere.
Need more presentation tips and tools? Check out these other Zapier guides:
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Matthew Guay
Matthew Guay is an editor and writer in Bangkok. When he's not writing, he's likely reading a new book or exploring random streets in a new city. Follow Matthew at @maguay.
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Find the perfect PowerPoint presentation template
Bring your next presentation to life with customizable powerpoint design templates. whether you're wowing with stats via charts and graphs or putting your latest and greatest ideas on display, you'll find a powerpoint presentation template to make your ideas pop., presentations.
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1. Find the perfect PowerPoint template
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Let's create a powerpoint design, frequently asked questions, where can i find slide templates and themes that i can customize.
To find customizable slide templates and themes, you can explore the business presentations templates or search by PowerPoint templates . Once you find a template that resonates with you, customize it by changing its color scheme, add in your own photos, and swap out the font.
How do I use pre-made PowerPoint templates?
After you've chosen a PowerPoint template to use, customize it. Explore [design tips] on how to customize a deck that resonates with your brand while putting emphasis on the topic at hand. Play with other design elements, like photo shapes, to make each slide unique.
How can I make or edit my own custom PowerPoint templates?
Start from scratch by creating your own PowerPoint template . Follow tips for designs and business presentations so that your unique template is cohesive and relevant to your brand. Incorporate your brand's color scheme and graphics so that all your slides aren't text only.
What kinds templates can I get online for PowerPoint?
You can get PowerPoint templates that have modern designs, animated ones, or even hand-drawn art in each slide. The color schemes range from bold to subtle. Each template's slides are also organized based on what you may want to include in your presentation . You can use the template as a starting point and customize its specific details from theme.
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How-To Geek
6 ways to create more interactive powerpoint presentations.
Engage your audience with cool, actionable features.
Quick Links
- Add a QR code
- Embed Microsoft Forms (Education or Business Only)
- Embed a Live Web Page
- Add Links and Menus
- Add Clickable Images to Give More Info
- Add a Countdown Timer
We've all been to a presentation where the speaker bores you to death with a mundane PowerPoint presentation. Actually, the speaker could have kept you much more engaged by adding some interactive features to their slideshow. Let's look into some of these options.
1. Add a QR code
Adding a QR code can be particularly useful if you want to direct your audience to an online form, website, or video.
Some websites have in-built ways to create a QR code. For example, on Microsoft Forms , when you click "Collect Responses," you'll see the QR code option via the icon highlighted in the screenshot below. You can either right-click the QR code to copy and paste it into your presentation, or click "Download" to add it to your device gallery to insert the QR code as a picture.
In fact, you can easily add a QR code to take your viewer to any website. On Microsoft Edge, right-click anywhere on a web page where there isn't already a link, and left-click "Create QR Code For This Page."
You can also create QR codes in other browsers, such as Chrome.
You can then copy or download the QR code to use wherever you like in your presentation.
2. Embed Microsoft Forms (Education or Business Only)
If you plan to send your PPT presentation to others—for example, if you're a trainer sending step-by-step instruction presentation, a teacher sending an independent learning task to your students, or a campaigner for your local councilor sending a persuasive PPT to constituents—you might want to embed a quiz, questionnaire, pole, or feedback survey in your presentation.
In PowerPoint, open the "Insert" tab on the ribbon, and in the Forms group, click "Forms". If you cannot see this option, you can add new buttons to the ribbon .
As at April 2024, this feature is only available for those using their work or school account. We're using a Microsoft 365 Personal account in the screenshot below, which is why the Forms icon is grayed out.
Then, a sidebar will appear on the right-hand side of your screen, where you can either choose a form you have already created or opt to craft a new form.
Now, you can share your PPT presentation with others , who can click the fields and submit their responses when they view the presentation.
3. Embed a Live Web Page
You could always screenshot a web page and paste that into your PPT, but that's not a very interactive addition to your presentation. Instead, you can embed a live web page into your PPT so that people with access to your presentation can interact actively with its contents.
To do this, we will need to add an add-in to our PPT account .
Add-ins are not always reliable or secure. Before installing an add-in to your Microsoft account, check that the author is a reputable company, and type the add-in's name into a search engine to read reviews and other users' experiences.
To embed a web page, add the Web Viewer add-in ( this is an add-in created by Microsoft ).
Go to the relevant slide and open the Web Viewer add-in. Then, copy and paste the secure URL into the field box, and remove https:// from the start of the address. In our example, we will add a selector wheel to our slide. Click "Preview" to see a sample of the web page's appearance in your presentation.
This is how ours will look.
When you or someone with access to your presentation views the slideshow, this web page will be live and interactive.
4. Add Links and Menus
As well as moving from one slide to the next through a keyboard action or mouse click, you can create links within your presentation to direct the audience to specific locations.
To create a link, right-click the outline of the clickable object, and click "Link."
In the Insert Hyperlink dialog box, click "Place In This Document," choose the landing destination, and click "OK."
What's more, to make it clear that an object is clickable, you can use action buttons. Open the "Insert" tab on the ribbon, click "Shape," and then choose an appropriate action button. Usefully, PPT will automatically prompt you to add a link to these shapes.
You might also want a menu that displays on every slide. Once you have created the menu, add the links using the method outlined above. Then, select all the items, press Ctrl+C (copy), and then use Ctrl+V to paste them in your other slides.
5. Add Clickable Images to Give More Info
Through PowerPoint's animations, you can give your viewer the power to choose what they see and when they see it. This works nicely whether you're planning to send your presentation to others to run through independently or whether you're presenting in front of a group and want your audience to decide which action they want to take.
Start by creating the objects that will be clickable (trigger) and the items that will appear (pop-up).
Then, select all the pop-ups together. When you click "Animations" on the ribbon and choose an appropriate animation for the effect you want to achieve, this will be applied to all objects you have selected.
The next step is to rename the triggers in your presentation. To do this, open the "Home" tab, and in the Editing group, click "Select", and then "Selection Pane."
With the Selection Pane open, select each trigger on your slide individually, and rename them in the Selection Pane, so that they can be easily linked to in the next step.
Finally, go back to the first pop-up. Open the "Animations" tab, and in the Advanced Animation group, click the "Trigger" drop-down arrow. Then, you can set the item to appear when a trigger is clicked in your presentation.
If you want your item to disappear when the trigger is clicked again, select the pop-up, click "Add Animation" in the Advanced Animation group, choose an Exit animation, and follow the same step to link that animation to the trigger button.
6. Add a Countdown Timer
A great way to get your audience to engage with your PPT presentation is to keep them on edge by adding a countdown timer. Whether you're leading a presentation and want to let your audience stop to discuss a topic, or running an online quiz with time-limit questions, having a countdown timer means your audience will keep their eye on your slide throughout.
To do this, you need to animate text boxes or shapes containing your countdown numbers. Choose and format a shape and type the highest number that your countdown clock will need. In our case, we're creating a 10-second timer.
Now, with your shape selected, open the "Animations" tab on the ribbon and click the animation drop-down arrow. Then, in the Exit menu, click "Disappear."
Open the Animation Pane, and click the drop-down arrow next to the animation you've just added. From there, choose "Timing."
Make sure "On Click" is selected in the Start menu, and change the Delay option to "1 second," before clicking "OK."
Then, with this shape still selected, press Ctrl+C (copy), and then Ctrl+V (paste). In the second box, type 9 . With the Animation Pane still open and this second shape selected, click the drop-down arrow and choose "Timing" again. Change the Start option to "After Previous," and make sure the Delay option is 1 second. Then, click "OK."
We can now use this second shape as our template, as when we copy and paste it again, the animations will also duplicate. With this second shape selected, press Ctrl+C and Ctrl+V, type 8 into the box, and continue to do the same until you get to 0 .
Next, remove the animations from the "0" box, as you don't want this to disappear. To do this, click the shape, and in the Animation Pane drop-down, click "Remove."
You now need to layer them in order. Right-click the box containing number 1, and click "Bring To Front." You will now see that box on the top. Do the same with the other numbers in ascending order.
Finally, you need to align the objects together. Click anywhere on your slide and press Ctrl+A. Then, in the Home tab on the ribbon, click "Arrange." First click "Align Center," and then bring the menu up again, so that you can click "Align Middle."
Press Ctrl+A again to select your timer, and you can then move your timer or copy and paste it elsewhere.
Press F5 to see the presentation in action, and when you get to the slide containing the timer, click anywhere on the slide to see your countdown timer in action!
Now that your PPT presentation is more interactive, make sure you've avoided these eight common presentational mistakes before you present your slides.
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You're not dreaming. Well, maybe you are. But we're glad that Slidesgo exists in your dreams too. Whether it's real life or your dream world, please check out this new template. It's a wonderful collection of slides with sparkles and all the colors of the rainbow. Pure magic, pure fantasy!...
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Integers: Positive or Negative?
Download the "Integers: Positive or Negative?" presentation for PowerPoint or Google Slides and teach with confidence. Sometimes, teachers need a little bit of help, and there's nothing wrong with that. We're glad to lend you a hand! Since Slidesgo is committed to making education better for everyone, we've joined hands...
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School Assignments
Design some school assignments for your students so they can learn while they are having fun. Download this cool template now and make use of its resources. It looks like a sheet of a notebook and we have added drawings of stationery. Get your pencil!
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Generation of '27
Generation of '27 is a group of avant-garde poets and artists who began to publish their work in the 20s of the 20th century. To help you explain this interesting part of Spanish literature to your students, we propose you this old-style brown template, with different illustrations of books, pens,...
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Minimalist Korean Aesthetic Pitch Deck
Templates based on a minimalist style are usually very useful in business presentations, as they make the audience focus on the content and not on the ornaments of the design. This minimalist style template that we propose here is perfect for a pitch deck to present your product or your...
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Problem-based Learning
Download the "Problem-based Learning" presentation for PowerPoint or Google Slides and prepare to receive useful information. Even though teachers are responsible for disseminating knowledge to their students, they also embarked on a learning journey since the day they decided to dedicate themselves to education. You might find this Google Slides...
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Strategic Roadmap Infographics
How far can your company go? We know that for you there are no limits and that your company is capable of surpassing everything it decides to do. This is great, but to organize all the goals you want to achieve, designing a strategic roadmap will be a great idea...
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Cream & Pastel Palette Healthcare Center Characters
Let us introduce you to a new way of presenting healthcare centers. Did you think that we were going to use blue? Tut-tut! This time, the palette revolves around cream (the color of the backgrounds) and other pastel tones. As you explain in detail (or in brief) your healthcare services,...
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Create a new presentation in PowerPoint.
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Select Send . Copilot will draft a presentation for you!
Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building.”
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Note: This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.
Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .
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Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.
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Note: This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.
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With Copilot in PowerPoint, you can create a presentation from an existing Word document. Point Copilot in PowerPoint to your Word document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you.
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Select the Word document you want from the picker that appears. If you don't see the document you want, start typing any part of the filename to search for it.
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Best practices when creating a presentation from a Word document
Leverage word styles to help copilot understand the structure of your document.
By using Styles in Word to organize your document, Copilot will better understand your document structure and how to break it up into slides of a presentation. Structure your content under Titles and Headers when appropriate and Copilot will do its best to generate a presentation for you.
Include images that are relevant to your presentation
When creating a presentation, Copilot will try to incorporate the images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document.
Start with your organization’s template
If your organization uses a standard template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation’s theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about Making your presentations look great with Copilot in PowerPoint .
Tip: Copilot works best with Word documents that are less than 24 MB.
Welcome to Copilot in PowerPoint
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Easily edit Microsoft PowerPoint presentations online without converting them, and layer on Slides' enhanced collaborative and assistive features like comments, action items, and Smart Compose ...
Free online presentation maker. Try our new tool to edit this selection of templates for people that want to let their creativity run free. Create interactive resources easily, quickly and without the need for any software. A really useful tool for teachers and students. Move the content, add images, change colors and fonts or, if you prefer ...
Or, you can also convert your slides as PowerPoint or Google Slides presentations. The best feature-rich PowerPoint alternative. Amp up your presentations with the ability to pre-record slideshows and pitch decks with Canva's presentation maker. Create talking presentations and make sure that you land every talking point for asynchronous ...
Notes: If you're using the desktop version of PowerPoint on a Windows PC, see the PowerPoint Quick Start.. If you're using the desktop version of PowerPoint on a Mac, see Office for Mac Quick Start Guides and PowerPoint for Mac Help.
One person. Sharing and real-time collaboration. PowerPoint for the web and PowerPoint desktop app for offline use. Premium templates, fonts, icons, and stickers with thousands of options to choose from. Dictation, voice commands, and transcription. Advanced spelling and grammar, in-app learning tips, use in 20+ languages, and more.
Click the upload button next to Create to import your PPTX file. Select your Powerpoint file (PPTX) from your computer and import it into Visme. Your presentation will now appear in your dashboard for you to jump in and make changes right inside Visme. Add photos, vector icons, new text blocks, animations and more until your PowerPoint is complete.
And when you need more functionality, you can work on the presentation together in the PowerPoint desktop app and all of your changes will be saved online. To convert your Google Slides to PowerPoint, go to File > Download > Microsoft PowerPoint (.pptx). Then open the file in PowerPoint. See more at Get started with Sheets.
Create a New Presentation with PowerPoint for the Web. Click Create or use a PowerPoint template from the options to create a new PowerPoint presentation. You can start with a specific theme or use a blank template. You can also browse through themes via Office.com to find one that best suits your needs.
On Office Online, pick PowerPoint for the web. Under Let's Get Started, pick New blank presentation. To name your presentation file, on the orange Top Bar, select the existing file name, such as Presentation1, and type a new file name. Begin creating your presentation. Note: PowerPoint for the web automatically saves your changes as you go, and ...
Download your presentation as a PowerPoint template or use it online as a Google Slides theme. 100% free, no registration or download limits. Content PowerPoint
Select a template or open an existing presentation to open it in PowerPoint Online. With a similar design to recent versions of PowerPoint for Mac and Windows, you'll find the core text and design tools on the main Home tab, options to add images and embedded videos and tables in the Insert tab, slide and template options in the Design tab, animations in the Transitions and Animations tab ...
While PowerPoint long dominated the presentation industry, Visme's free online presentation maker allows you to create even more beautiful and engaging content. With Visme's engaging presentation maker, you can start with a template, dive into one of our themes with various slide ideas, or mix and match slides from different templates to ...
The best online PowerPoint presentations start by sending a pre-read PDF version to your audience. When you send a pre-read, there are many advantages to help you make your Microsoft PowerPoint presentations online: ... To create presentations online, start with creating an account so that you can save your PPTX file online. 2. Save Your ...
Use our free online presentation software to create beautiful presentations that match your brand and set you apart from every else. Start now for free. ... Import and edit your PowerPoint presentations online from your web browser; Your style, your way with trending themes in 20 slide categories. LIGHTS, CAMERA, ACTION
Summer Cottagecore Theme Infographics. Download the Summer Cottagecore Theme Infographics template for PowerPoint or Google Slides and discover the power of infographics. An infographic resource gives you the ability to showcase your content in a more visual way, which will make it easier for your audience to understand your topic.
PowerPoint for the web. Turn your ideas into compelling presentations using professional-looking templates. Use animations, transitions, photos, and videos to tell one-of-a-kind stories. Co-author team presentations at the same time, from anywhere. Start using PowerPoint for free Learn more about PowerPoint.
Microsoft PowerPoint is a presentation design software that is part of Microsoft 365. This software allows you to design presentations by combining text, images, graphics, video, and animation on slides in a simple and intuitive way. Over time, PowerPoint has evolved and improved its accessibility to users.
Choose a design from our presentation templates or create your own from scratch. Customize your presentation with colors, fonts, and key information. Add animations, videos, images, illustrations. Use assets and other media content from your Brand Kit (Pro) to stay consistent with your business or school brand.
Create a presentation. Open PowerPoint. In the left pane, select New. Select an option: To create a presentation from scratch, select Blank Presentation. To use a prepared design, select one of the templates. To see tips for using PowerPoint, select Take a Tour, and then select Create, . Add a slide.
Craft great-looking resumes, newsletters, and documents while inviting others to review and coauthor in real time. Plus, access free Word templates, formatting tools for APA, MLA, and Chicago style, and add functionality with free add-ins.
Create captivating, informative content for PowerPoint in just a few minutes—no graphic design experience needed. Here's how: 1. Find the perfect PowerPoint template. Search for anything—type of template, image, color, —or take a look around by browsing the catalog. Select the template that fits you best, from pitch decks to data ...
Slidesgo comes to the rescue with its latest functionality—the AI presentation maker! With a few clicks, you'll have wonderful slideshows that suit your own needs. And it's totally free! How does it work? Try for free our new AI Presentation Generator and create a customizable template in seconds. Explore beyond PowerPoint.
Engage your audience with cool, actionable features. 2. Embed Microsoft Forms (Education or Business Only) If you plan to send your PPT presentation to others—for example, if you're a trainer sending step-by-step instruction presentation, a teacher sending an independent learning task to your students, or a campaigner for your local councilor sending a persuasive PPT to constituents—you ...
The best Google Slides and Powerpoint presentation templates Here's a selection of the best free & premium Google Slides themes and PowerPoint presentation templates from the previous month. These designs were the most popular among our users, so download them now!
To create stunning fantasy maps on Canva, you need to start with a custom base map that matches the world you want to create. Then, use the Draw tool to draw anything you want to add to your map. And if you want to add custom graphics like map assets, markers, illustrations, etc., browse through our vast elements library.
Slides is a cloud-based presentation software that can only be used online. Available to Create on Multiple Devices. Slides can be used on the computer and handheld devices. To edit and to view. Collaboration Possibilities. Paid plans have very capable collaboration possibilities.
With Copilot in PowerPoint, you can create a presentation from an existing Word document. Point Copilot in PowerPoint to your Word document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you. Create a new presentation in PowerPoint.
However, responsive website templates by Nicepage make this work easy, beautiful, and creative. Our high-quality free design templates help anyone build a professional free website without learning, education, books, teachers, and need to be students of graphic design online courses. Each template comes with media graphics, which you can later ...