daily report books

He adds that the program chosen must not only be simple to use, but also easy to implement. 

“Construction professionals, in general, are not keen on spending hours training on a new software program. To get complete buy-in by both the office and field staff, it needs to be commonsense, and the available tech support is crucial (upfront and ongoing)," Lambert explains.

Evaluate Mobile Performance: To ensure you capture all important details accurately, construction daily reporting must happen on site. Look for a platform that works as well on mobile devices as it does on desktop computers.

Ensure Integration With Other Systems: Make sure the platform you choose integrates well with other software and systems you use — for example, billing and invoicing, accounting, and payroll platforms. 

Consider Future Growth: Think about whether the system you choose will be able to grow along with your company into the future. While you want software that’s easy for your team to understand, it should support you if business takes off and work volume grows.

Sid Bala, President and CEO of custom software development and systems integration firm alligatortek , says the most important factors for his clients regarding software selection are ease of use and scalability. The right platform is one that’s easy for team members to understand and administer, and that can scale along with the business. He also suggests they choose software with automation capabilities to minimize manual data entry and reporting tools that include data visualizations.

Demo Your Top Products: Once you’ve narrowed down a shortlist of software products that meet your specifications, get a demo or free trial and give them a test run. The best way to make sure a program will work for your team is to see it in action, and most software platforms offer trial opportunities.

Best Practices for Creating Construction Daily Logs

Whether you use construction daily reporting software or a daily log template, there are some best practices to keep in mind. These include:

• Report Delays in Detail: Record whether activities were delayed or stopped, and why.  If the delay was due to weather or an incident, note this as well. Finally, make sure to record each day of the delay on your reports. If you only note a delay on its start date, the record will reflect it as only being one day.
• File Reports as Early as Possible: Memories can fade quickly. The shorter the time frame between events and notation, the more accurate the reports will be.
• Build Reporting Time Into Your Team’s Schedule: Incentivize team members who are responsible for reporting to do it right by building paid time for creating reports into their schedule. If it’s an extra unpaid task they have to handle, it will be rushed and may lack important information.
• Use a Consistent Format and Process: To make information easier for your team, clients, and project stakeholders to track (and to make reports more accurate), use the same format and follow the same process every time. Using the same template or a construction reporting app or software platform can help. 
• Reference the Schedule: To ensure work is being done properly and reports capture the necessary information, refer to the project schedule and listed activities. Make sure activities are being performed by the assigned crew members, and note this in your report. Also include any crew reassignments or changes in methods, and whether they had all the necessary materials and equipment.
• Always Be Prepared: To properly document on-site conditions, come prepared with the necessary supplies, such as a flashlight, tape measure, and clipboard. If you have construction reporting software on your mobile device, you can capture most of the information you need that way. If not, bring a voice recorder and a camera with a date and time stamp.
• Note the Team’s Accomplishments: List all the work completed for the day in detail. Record any achieved milestones, completed phases, and any other significant accomplishments.
• Write for Readers Outside the Industry: Remember that your reports may be read by people from outside the industry, such as the client, stakeholders, or court officials. Don’t use jargon or undefined acronyms, and be as straightforward, specific, and descriptive as possible.
• Don’t Change Signed Reports: Once a client, manager, or other responsible party signs a report, don’t make any changes. If you need to correct something, make a note of it on the next day’s report. This action helps preserve the integrity of reporting.

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A Complete Guide to Construction Daily Reports [+Templates]

What’s a construction daily report .

A construction daily report or daily log is a document that includes all of the details and events of a single day working on a construction project. Site managers or contractors fill out and file these reports to keep an up-to-date record of the relevant project information. The reports typically include things like a list of crew members, material and equipment usage, incidents, job progress, and more. 

What’s the purpose of a construction daily report? 

The purpose of construction daily reports and logs is to provide a detailed description of an ongoing construction project. The daily report includes anything that the stakeholders, investors, project owners, and contractors need to know about that project.

These reports are useful for keeping everyone on the same page. They help to make sure that everyone is aware of any potential delays and that they are getting updates on the progress that is being made toward project completion.

Given how essential these documents are to the project’s success, it’s important that your construction daily reports and logs are accurate and thorough. That’s why we’ve created a complete guide to writing construction daily reports. Continue reading this article for everything you need to know about creating and filing your documents.

• How to write a construction daily report

Here are four basic steps to follow when writing your construction daily reports:

Step 1: Create a cover page 

The very first step in creating a construction daily report is drafting the cover page. A cover page provides basic information about the project, including the project name, the date, the location of the job site, and your name. The report’s cover page lets you and your client know at first glance what’s inside.

Step 2: Record details of crew and job site

The majority of a construction daily log will include essential information and even minute details about the project. Recording these details of your project will be the most involved step in creating your daily report. 

Make sure to complete the report in a timely manner and don’t wait until the end of the workday to try and complete the entire daily report. You should add information to your report every hour or so throughout the day, or any time a significant event occurs.

Timely recording can also reduce the chance that you’ll forget important details about the project that day. Consider leveraging technology like construction project management software that can streamline the process and simplify your workflow for creating reports.

Step 3: Sign and date 

Don’t forget to sign and date your construction daily reports, as this makes them official. Once work at the job site is finished, you should set aside some dedicated time to review your completed report to look for any mistakes and review the progress your team made. 

When you’re satisfied with your report, sign, and date it. Making this part of your routine helps you ensure that the daily report is accurate and completed at the end of every day.

Step 4: File the report

Once you’ve reviewed and signed your construction daily report, be sure to promptly send it to your client. Construction software apps for daily reports can streamline the process for sending these documents to your clients. Apps can enable you to create your reports digitally and send them instantly to your client or other team members in real-time.

10 things you need to document on your construction daily reports 

Construction daily reports provide the most accurate picture of what goes on at the job site. That’s why it’s important to include as many details as possible when creating your report. Here are ten must-have sections to include in your construction daily reports and logs:

1. Job details

The first section should include specific details about the job or project, including things like the job name, the job type, and the job number.

You should also include a brief description of the phase the job is in. For example, you should note if the workday included demolition, groundbreaking, framing, and so on.

2. Crew list

It’s best to record all crew members present at the job site. This information helps you cover your bases in case questions arise concerning attendance or payroll. 

A crew list also helps promote safety in your work environment. Knowing who is on the site will help you ensure you’ve got enough workers to complete daily tasks and that no one is being stretched beyond their limits to work safely.

3. Weather conditions

Your documentation should include the weather report for that day, including things like temperature, wind speeds, and any precipitation. 

Bad weather can bring your workday (and sometimes your work week) to a grinding halt, so it’s important to note the conditions of each day so you can record delays that are caused by the weather.

4. Work accomplished 

In this section, detail project completions and progress that occurred. Make sure to record individual tasks and what took place to move them forward, as well as include the job’s progress as a whole. 

Some days, you might have to note that no progress was made or that you’re experiencing delays because of material or staff issues. Even if the project doesn’t see forward progress, document what’s been done and the overall status of the job.

5. Site visitors

Sometimes you might have visitors to the construction site. These visitors could include investors, reporters, company leadership, and even family. 

Any time someone other than your crew enters the work site, you should record it in your daily report. This helps you stay compliant and provide accurate paperwork should an accident occur on-site.

6. Equipment on site 

All heavy machinery on a worksite must be accounted for. You’ll need to include the equipment present and how many hours each machine was used. 

Even if a piece of machinery wasn’t used that day, note that it was parked at the site. This documentation provides information that can be used to maintain the equipment and ensure that every piece is where it should be.

7. Material quantities

A daily construction report also helps you keep track of the amount of materials available each day, as well as the quantity of those materials used. 

This data gives you a clear picture of how much progress a crew makes each day. It also helps you to plan new orders by knowing what you begin and end each day with for materials.

8. Material deliveries

Material deliveries go hand-in-hand with material quantities. Knowing how many and which building materials arrived on-site ensures that your company receives the shipments they’re paying for. 

You should make a note if a shipment doesn’t arrive as scheduled. If your crew is delayed in completing tasks due to a lack of materials, you will then have a record of the missed delivery and show that you’re not at fault.

9. Potential delaying events

A late material delivery can cause severe delays at your work site. But that’s not the only reason for slowed or even  halted progress . 

Your daily construction report needs to include any event that caused a delay or could potentially cause a delay. These events could be things like a significant crew absence, weather, or malfunctioning equipment, for example.

10. Incidents and accidents

Safety is the number one goal for all contractors. But when incidents occur, you are required to report them.

Your daily reports should note both significant incidents, as well as any near misses that occur. In addition to your daily report, you are also required to formally file a separate incident report.

Consider using incident report apps that can help with the process and provide templates to use when incidents happen for creating the reports and sharing them with all the appropriate parties.

• How to use reports to improve your services

Construction daily reports offer more than just a record of what occurred on a work site. When utilized correctly, they can also serve as tools to help you improve your services. Here are three ways your daily logs can improve your team’s productivity and quality:

1. Increase efficiency 

Construction daily reports are more than just progress notes for the client. You can also gauge the efficiency of your entire operation by reviewing and analyzing the data on your reports.

Mobile apps can help to create your reports and then the data is available so you can see the full picture of your team’s progress and if they are completing tasks to your standards.

2. Save money 

Every company wants to save money, without cutting any corners. Your daily reports provide valuable data about money spent on materials, employees, and more.

Data from your reports can help you to discover patterns and trends. It can help to understand when and why a job is being delayed. By analyzing this information, you can discover patterns in spending, and where budgets can be restructured to save both time and money.

Digitizing your daily reports through mobile apps can help to ensure that you’re collecting the right information and the data is easily accessible in the form of analytics that provides useful insights for your operations team.

3. Streamline workflows 

Daily logs detail everything that happens on a job site and they can help you see what you’re doing well and what can be improved. 

Digitizing this information and making it more accessible will enable your team to find better, faster, and even safer ways to complete your projects. 

When you complete your reports on an app, the reports can instantly be sent to the office, clients, and other team members who need access in real-time. This helps to streamline workflows, save time for your employees, and improve the processes that are in place for sharing and communicating documentation for your business.

Optimize your daily reports with digital processes 

Construction daily reports contain essential information for documenting the progress and status of your projects. Consider implementing simple mobile apps for contractors that can help you to easily capture the details of a day on your site with digital documentation.

Your peers in the construction industry have found that these tools give them a competitive advantage, increase productivity, and eliminate much of the time spent on paperwork and other manual tasks.

All of this can lead to greater profitability for your business, projects completed on schedule, and increased satisfaction and retention of your workers with modern processes in place to help them succeed.

• Why you should use construction daily log apps

Many contractors and construction firms are moving their daily logs to the digital format using mobile apps to record daily logs and create PDF reports. This technology works well for the construction industry because it provides mobility and ease of use for many people to enter the required information into mobile forms. 

Once the information is collected, it’s instantly shared as a formatted report and the data can be used for reporting and analytics purposes. The end result is a more efficient way to collect information in the field and greater visibility into operations. 

This saves valuable time by reducing manual paperwork and outdated processes and it gives the business insights needed to make decisions that help the business operate in smarter ways.

• Free Examples and Templates

General Construction Daily Log

The construction daily log makes it simple to keep track of a daily report of work performed and noteworthy updates that occur daily on a job site. The mobile app can be completed using a tablet or a phone to ensure that all of the important data from the field is captured and shared back with the office.

The mobile app can also be used as a time-tracking tool, helping to eliminate paperwork for managers on-site. The daily log is designed for documenting all employee’s activities so that management can monitor productivity in real-time to avoid potential delays. 

How it works:

• Capture images of work completed
• Add details about potential safety hazards and other daily work details
• A digital report is automatically generated and sent to the construction manager, general contractor, and safety managers.
• Customize the app to add specific inspections or other required documentation that is required for your job site.

• Subcontractor Daily Logs

Looking for a specific template to use based on the type of subcontractor work? Follow the links below to find additional examples and templates by use case.

• Carpenter Daily Log
• Cleaning Crew Daily Log
• Drywall Daily Log
• Electrical Daily Log
• Fire Sprinkler Installer Daily Log
• Heavy Equipment Operator Daily Log
• HVAC Daily Log
• Mold Remediation Daily Log
• Painting Daily Log
• Plumbing Daily Log
• Roofing Daily Log

• What’s a construction daily report?
• What’s the purpose of a construction daily report?
• 10 things you need to document on your construction daily reports
• Optimize your daily reports with digital processes

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Daily Occurrence Book Report: A Guide on what to Record

You have a  daily occurrence book (DOB) and a security guard. Now, only one question remains: what does the security guard record in the daily occurrence book report?

Sometimes a daily occurrence book is jam full of information, at other times it is empty. Is this because of different levels of activity on site or is it because the security guard does not know what to record?

From £5 per month

Online Occurrence Book

Why bother to record anything in a daily occurrence book report?

There are two reasons to record events in daily occurrence book:

At first sight a daily occurrence book appears to be a reflection of site activity. However, it is also a measure of a security guard’s value. An empty daily occurrence book suggests little happens on site. As a result, the person paying for that security guard may remove them. It is therefore important to remember a daily occurrence book plays an important part in evidencing the value of a security guard.

A daily occurrence book may be referred to in a court of law. As a result they are often considered as important as a police officer’s note book . For this reason, no matter how innocuous the activity may appear at the time of recording, it is better to add rather than miss entries.

Every daily occurrence book report should include two types of information:

• The expected
• The unexpected

1. The Expected

Below is a list of entries expected in a daily occurrence book:

• Repeating duties :   Security patrols , lock-up and unlock, fire drills etc.
• Visitors and deliveries made to site
• Audits and inspections : CCTV camera and fire extinguisher checks etc.
• Assignment Instructions: Review and testing of assignment instructions
• Shift change over remarks: For instance, equipment checks and any ongoing issues that need to be resolved by the next shift
• Shift time: Start and end time of shifts

These events may appear mundane but if they are not recorded the reader will assume they have not occurred.

2. The Unexpected

The daily occurrence book should include unexpected security and safety events. Examples of these events are:

• Incidents: Building faults, near misses, trespass, theft etc.
• Security precautions: Additional security precautions taken for example, liaising with the nearby café about recent hostile reconnaissance  activity or protests in your area .
• Support: Support provided on site for example, helping a distressed driver with their vehicle parked on site.

If you are using a digital daily occurrence book it will allow you to add media to your entries: Pictures, videos and sketches are all helpful descriptive devices.

SIRV’s digital daily occurrence book integrates patrols, incidents and inspections in one place.

Here’s what the SIRV digital daily occurrence book   looks like:

If you are using a paper daily occurrence book this acronym will help with how to enter information correctly.

• L eaves torn out
• B lank spaces
• O verwriting
• W riting between lines

Giving a security guard a daily occurrence book but not providing training is like handing someone a tool without showing them how to use it.  This guide helps the security guard know how to use their tool, the daily occurrence book and evidence why they are needed on site.

More daily occurrence book articles:

• How to write a daily occurrence book
• Business case for daily occurrence book – free download
• Paper template of the daily occurrence book – free download
• Top 10 most popular types of daily occurrence book entries
• Innovate daily occurrence book with integrated threat notifications
• Access daily occurrence book according to permissions
• Chat GPT makes daily occurrence books easier
• How to present a daily occurrence book

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• Civil unrest & protest
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• Incident Report
• Martyn's Law
• Risk management & AI
• Security Industry

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Kristi Noem Bailed on Fox News Because of Snow. So They Nuked Her.

The governor’s puppy-killer book tour got more disastrous after Noem canceled an in-person Fox News appearance with Greg Gutfeld, citing bad weather in her home state.

Justin Baragona

Senior Media Reporter

Photo Illustration by The Daily Beast / Getty

Under normal circumstances, Fox News would be the safest space for Kristi Noem to rehab her image. But the embattled governor’s disastrous , neverending puppy-killer book tour is no ordinary situation.

On the same day as her combative interview on Fox’s sister network, the South Dakota governor bailed on sitting down with Fox News host Greg Gutfeld because of bad weather. In turn, the primetime star brutally roasted her.

A source familiar with the matter told The Daily Beast that the governor’s team specifically cited a snowstorm in her home state of South Dakota. While there was a winter weather advisory in the Black Hills, Noem was physically in New York City, having already appeared in-studio on Fox Business and Newsmax earlier in the day. Furthermore, the South Dakota capital of Pierre enjoyed temperatures in the 50s on both Tuesday and Wednesday. A representative for Noem did not respond to a request for comment.

Additionally, CNN anchor Dana Bash revealed on Wednesday afternoon that Noem had “abruptly canceled” an interview that was scheduled for that day’s broadcast of Inside Politics , even though the governor’s team had reconfirmed the appearance earlier in the week. “We want to say that, governor, you are of course welcome on the program anytime,” Bash added.

Gutfeld pulled no punches when delivering the news of Noem’s cancellation to his viewers, skewering her with a brutal series of dog-related barbs about her latest book, No Going Back , in which she reveals that she executed a 14-month-old puppy that she “hated.”

At the top of his show, Gutfeld snarked that Noem’s staff “blamed bad weather” for her bailing, turning to “locals for reaction,” which was a video of dogs barking and swimming in a pool.

“Who knows why she canceled? When we asked how her week was going, she replied ‘ruff.’ Maybe it wasn't bad weather, I heard it was raining cats and dogs,” Gutfeld quipped. “I tried to convince Noem to stay and do our show. I even told her my dog Gus had all his shots. She said not yet he hasn’t.”

After a few more cracks, Gutfeld suggested Noem would have ultimately benefited from appearing on his show.

“You know, you could’ve done the show. Could have done the show,” he said. “We are nice people. Everybody here teases everybody else. We have a good time. You probably would come off looking a lot better than you do now because we would have had fun, but instead, you chose to run. Boo!”

Towards the end of the broadcast, Gutfeld turned to Fox News vet Dana Perino, a well-known dog lover, to portray Noem in a skit once again roasting the governor’s calamitous book and her cringeworthy efforts to defend herself.

“So, Dana, aka Gov. Noem, did you write the book yourself?” Gutfeld wondered.

“You know, that’s a great question for someone who wrote the book, and I don’t think I will dignify your question with a response,” Perino retorted. “There are so many other important issues in the world, like animal cruelty.”

Perino continued to mock Noem’s evasive responses to journalists’ questions about the book’s claims, especially when Gutfeld asked if the governor had actually read her own memoir.

“Thank you for reading my book. I said some words that were written about me, and they were in a certain order of—they call them sentences, and so I read those aloud,” she quipped. “I don’t know if that means I read the book, though.”

Keeping the dog jokes flowing, Perino also claimed that she had recently gotten another puppy named “Ghost Writer” but that she had “killed him this morning.”

“I also regret not canceling on you on Saturday, so I didn’t waste your time reading a book that I was not going to come on and do the interview about,” Perino said, still pantomiming Noem.

“Amen,” Gutfeld replied.

Since it was first leaked last week that No Going Back contained a story about Noem shooting a dog in a gravel pit because he was “untrainable,” the Republican governor has engaged in a desperate ( and thus far catastrophic ) media tour to defend herself and try to salvage a potential spot as Donald Trump’s running mate .

Noem has only come under more fire, though, after it was revealed that she claimed in the book that she met North Korean dictator Kim Jong Un. Experts have cast doubt that the meeting ever took place, and Noem has since blamed her ghostwriter for the anecdote and said it shouldn’t have been included in the book. At the same time, she has also refused to clarify or confirm whether or not she ever did speak with the reclusive authoritarian.

Prior to her scheduled appearance on Gutfeld! , which would have included her sitting on a panel for an entire hour, Noem appeared Tuesday on the Fox Business Network with host Stuart Varney, at one point demanding he stop asking questions about the dog story. She also sat down for a tense Newsmax interview in which her hosts told her she’s not even “on the list” to be Trump’s veep.

Got a tip? Send it to The Daily Beast  here .

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Man convicted of manslaughter among Syracuse University anti-Israel protesters

The administration released its report on Israel’s compliance with international law and humanitarian aid efforts, which is angering both Republicans and progressive Dems

USAF via Getty Images

In this U.S. Air Force handout, a U.S. Air Force F-15E carries the Boeing Small Diameter Bomb (SDB) system August 14, 2003 near Eglin Air Force Base, Florida.

The House is set to vote this week on a bill that, in response to the administration’s decision to halt certain arms sales to Israel and threaten to cut off all offensive weapons, aims to force the administration’s hand. 

The bill is not likely to pass the Senate and would likely be vetoed by President Joe Biden, but it will be a key barometer of how many Democrats back the administration’s recent moves, amid growing condemnation from moderate pro-Israel lawmakers. The legislation will require a simple majority vote.

The Israel Security Assistance Support Act condemns the administration’s moves and calls on the administration to permit all approved arms transfers to Israel to move forward and to utilize all existing congressional funds. It also carries a series of penalties that aim to force the issue.

The bill demands that any arms being withheld be delivered to Israel within 15 days of the bill’s passage and would cut off funding from the Department of Defense, Department of State and and National Security and Homeland Security Councils if that requirement is not fulfilled.

It would require that any other weapons and defense services expected for Israel, including direct Israeli weapons purchases, be delivered promptly.

It would also mandate that no funds appropriated for the Department of State or Department of Defense may be used to withhold or prevent the delivery of military equipment and services to Israel or to pay any official of either agency involved in such activity.

The bill would also implement a series of new reporting requirements to Congress, including a report from the State and Pentagon inspectors general on efforts to withhold aid, and monthly reports on U.S. security aid to Israel.

Separately, the House Oversight Committee announced that it is investigating the administration’s holds on weapons shipments.

Also on Friday, the administration released its report on Israel’s compliance with U.S. humanitarian efforts in Gaza, U.S. foreign aid law and international humanitarian law in its prosecution of the war in Gaza.

The report ultimately judged that Israeli assurances to use U.S. arms in compliance with the law are “credible and reliable” and that Israel did not intentionally obstruct humanitarian aid. 

But it also stated that “​​given Israel’s significant reliance on U.S.-made defense articles, it is reasonable to assess that defense articles covered under NSM-20 have been used by Israeli security forces since October 7 in instances inconsistent with its [international humanitarian law] obligations or with established best practices for mitigating civilian harm.”

The result is angering both Republicans, who opposed the new policy — known as NSM-20 — that required the report to be issued, and same progressive Democrats who demanded that the policy be put in place.

Sen. Chris Van Hollen (D-MD) said the report “fails to do the hard work of making an assessment and ducks the ultimate questions that the report was designed to determine” and that “the part of the report that was also supposed to look at whether or not the use of American weapons by the Netanyahu government was consistent with US best practices is woefully inadequate.”

He also said the administration “entirely ducked the question of the conduct of the Netanyahu government with respect to humanitarian aid up to this point.”

Van Hollen and more than 80 House progressives said before the report was issued that it should find Israel out of compliance. But critics of Israel are also likely to seize upon language in the report critical of Israel’s conduct to further push the case for cutting U.S. support.

Sen. Jim Risch (R-ID), the ranking member of the Senate Foreign Relations Committee, said the report is “politically damaging” to Israel and that the administration “is attempting to placate voters on the far left at the expense of a close ally in the midst of its justified war with Hamas terrorists.”

“I am not surprised the administration concluded Israel is in compliance as this self-imposed reporting requirement is wholly redundant and unnecessary, and only contributes to politically-motivated anti-Israel sentiment. Hamas started this war with their October 7th attack that murdered 1,200 people,” Rep. Michael McCaul (R-TX), the chair of the House Foreign Affairs Committee, added in a separate statement .

Sen. Ben Cardin (D-MD), the Senate Foreign Relations Committee chairman, said that the report “raised concerns” but “I agree with its assessment that Israel has not violated International Humanitarian Law and that military assistance to support Israel’s security remains in the U.S. interest and should continue. In this regard, I differ with President Biden’s recent decision.”

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Hells Angels Infiltrator Gets New Shot at Legal Fees From ATF

By Mike Vilensky

A former Bureau of Alcohol, Tobacco, and Firearms agent can seek attorneys’ fees from the government after defeating ATF’s claim that his book about infiltrating the Hells Angels violated ATF rules, a federal court said Friday.

The US Court of Appeals for the Federal Circuit reversed a US Court of Federal Claims ruling that denied Jay Dobyns’ motion for attorneys’ fees as untimely. The time for Dobyns’ motion should have been extended because Dobyns had reasonably relied on the government’s advice telling him he had more time to file the motion, the Federal Circuit said.

The lower court’s ruling “overlooks ...

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