formal letter of notice

How it works

Transform your enterprise with the scalable mindsets, skills, & behavior change that drive performance.

Explore how BetterUp connects to your core business systems.

We pair AI with the latest in human-centered coaching to drive powerful, lasting learning and behavior change.

Build leaders that accelerate team performance and engagement.

Unlock performance potential at scale with AI-powered curated growth journeys.

Build resilience, well-being and agility to drive performance across your entire enterprise.

Transform your business, starting with your sales leaders.

Unlock business impact from the top with executive coaching.

Foster a culture of inclusion and belonging.

Accelerate the performance and potential of your agencies and employees.

See how innovative organizations use BetterUp to build a thriving workforce.

Discover how BetterUp measurably impacts key business outcomes for organizations like yours.

A demo is the first step to transforming your business. Meet with us to develop a plan for attaining your goals.

• What is coaching?

Learn how 1:1 coaching works, who its for, and if it's right for you.

Accelerate your personal and professional growth with the expert guidance of a BetterUp Coach.

Types of Coaching

Navigate career transitions, accelerate your professional growth, and achieve your career goals with expert coaching.

Enhance your communication skills for better personal and professional relationships, with tailored coaching that focuses on your needs.

Find balance, resilience, and well-being in all areas of your life with holistic coaching designed to empower you.

Discover your perfect match : Take our 5-minute assessment and let us pair you with one of our top Coaches tailored just for you.

Research, expert insights, and resources to develop courageous leaders within your organization.

Best practices, research, and tools to fuel individual and business growth.

View on-demand BetterUp events and learn about upcoming live discussions.

The latest insights and ideas for building a high-performing workplace.

• BetterUp Briefing

The online magazine that helps you understand tomorrow's workforce trends, today.

Innovative research featured in peer-reviewed journals, press, and more.

Founded in 2022 to deepen the understanding of the intersection of well-being, purpose, and performance

We're on a mission to help everyone live with clarity, purpose, and passion.

Join us and create impactful change.

Read the buzz about BetterUp.

Meet the leadership that's passionate about empowering your workforce.

For Business

For Individuals

Writing a resignation letter that’s effective and professional

Jump to section

What’s a resignation letter?

What to include in a professional resignation letter, what to avoid in a resignation letter, 5 sample resignation letters, feel good about your decision.

You likely won’t stay in one job forever. Your career might plateau and you’ll be up for a new challenge to broaden your skills, or you might become dissatisfied with your work environment and want a change of scenery.

Regardless of how long you’ve been with your current company, you’ve decided now’s the time to quit your job. The first step to doing so effectively and professionally is to send your resignation letter.

Writing an effective resignation letter reduces the stress of breaking the news to your employer because it gives you time to say everything you’d like to say in a professional manner. It advises your direct or human resources (HR) manager of your decision to leave, provides them with notice to plan for your position, and ends your employment positively.

A resignation letter highlights your intention to leave the company. This letter should include your last day and how you’ll support the team through the transition process. You’ll typically send this message via email to your direct manager or an HR professional.

If you want to leave your job on good terms or ask your current employer for a letter of recommendation , handing in a letter of resignation is a simple way to show respect .

This formal notification informs your employer of your action plan while expressing consideration for the position that your departure places them in. Departing in such a respectful manner increases the chance they’ll write you a great reference letter.

Deciding to resign isn’t always easy, especially if you feel emotionally invested in your company, projects, and team members. The decision to move on likely developed as you assessed your career goals and determined that leaving was the right choice. 

Whether you accepted a job offer at a new company, are beginning your search , or are wanting to take time for yourself, you’ve decided to continue your development elsewhere. But knowing how to formalize this to your higher-ups and HR team can feel intimidating. After all, you want to leave on a good note .

Following these four steps will help you handle this difficult task and compose an effective resignation letter:

• State your intentions: After addressing the email to your manager (Dear [name]), state your intention to resign and departure date. Although giving two weeks’ notice is an accepted standard, you may provide more or less time or have a predetermined notice period in your contract to follow.
• Give a thoughtful thank you: Express gratitude for your experience at the company to set the tone for your future relationship. Discuss key lessons, great moments, and how they’ve helped you develop professionally . This will make the remainder of your time there amicable and leave your employer with a positive impression of you .
• Offer your assistance: Extending an offer to assist during the transition shows your employer you care about them and the company. Briefly mention your intention to wrap up current projects and your availability to train team members. 
• Sign off with your contact information: Finish the letter by sending your best wishes and extending a cordial invitation to keep in touch. This shows your manager you want to remain on good terms. If you’d like, you can add your personal contact information after your signature.

Consider a formal resignation letter your chance to put your best foot forward. Even if you feel excited to leave, you don’t want to seem too enthusiastic or behave informally.

To keep your letter professional, avoid the following:

• Extensive details about why you’re resigning
• Your future plans/where you’re going next
• Complaints about the company or team members
• The words “quitting” or “leaving”

Learning how to professionally quit a job is a valuable skill, and doing it the right way takes practice and planning. Using a resignation letter template makes it easier to keep your thoughts in order and express yourself respectfully.

Here are five resignation letter examples tailored to various scenarios. Fill in the blanks or use them as inspiration to draft your own letter. 

1. Standard resignation letter

Concise, professional, and respectful. This simple resignation letter covers all the basics when communicating your departure to HR or your manager.

Dear [manager’s name],

Please accept this letter as my formal resignation from my position as [job title] with [company name]. My last day will be [date].

Thank you for your support during my time at [company name]. It’s been a pleasure to work alongside such a talented team. I’ve appreciated the opportunity to contribute to [mention two projects]. And I’ve learned so much about [mention focus areas of your role], knowledge that I’ll carry throughout my career. 

During my last [mention time left], I’ll do everything possible to make this transition as smooth as possible. Please let me know if there’s anything in particular I can do to support you and the team. 

I wish you and the company continued success and hope to stay in touch. 

Sincerely, 

[your name] [contact information]

2. Resignation letter with advance notice 

Finding your replacement can take time when you work in a specialized field. Giving more than two weeks’ notice is a thoughtful way of showing your employer you understand this challenge. Although this isn’t mandatory, it expresses your sympathy and allows adequate time to train team members or your replacement.

[date] 

Please accept this notice as my formal resignation from my position as [job title] with [company name], effective [final day]. I understand that preparing someone for this role will take time, so I wanted to provide as much notice as possible. 

It’s been a pleasure to learn from you and see the growth we’ve achieved in the [name of department]. I’m grateful for the opportunities I’ve had during my [amount of time] at [company name], and I know I’ll bring these valuable learning experiences forward in my career. 

During the next [mention time left], I’m committed to wrapping up my duties and making this transition smooth. Please let me know how I can further assist you and the team throughout this period of time. 

I wish you the best and look forward to seeing the company’s continued growth.

3. Resignation letter to a mentor

A mentor-mentee relationship is extremely valuable, and breaking the news of your resignation to someone you respect is challenging. When addressing a letter to someone important, keep it professional and include a personal sentiment to make your departure more amiable. 

I’m writing to give my formal notice of resignation from my position as [job title] with [company name] on [last day of employment].

Thank you for your guidance and support during my time at [company name]. It’s been a wonderful experience working for such an exceptional leader, and I’ll carry the knowledge and lessons you’ve shared with me throughout my professional career. I greatly appreciate the opportunity to [list a couple of work accomplishments] and work alongside such an inspiring team. 

During my final [mention time left], I want to assist you throughout this transition. Please let me know what steps I can take to make this transition as smooth as possible. 

Thank you again for making my time at [company name] a great experience. I look forward to keeping in touch. 

Best regards, 

4. Resignation letter for a new job

If you’ve recently started a position and quickly realized it’s not the right fit, writing a resignation letter is still good practice. You may not have learned much from your role yet, but you can still thank your HR department or manager for their time during your onboarding .

Dear [HR employee],

I’m writing to give formal notification of my resignation from my position as [job title] with [company name], effective [end date]. I realize I’ve only been here a short while but I feel it’s best to pursue other opportunities. 

Although my time at [company name] was short, I appreciate the opportunity you’ve given me and the time you invested in my onboarding.

Please let me know if there’s anything I can do during the rest of my employment to ensure a smooth transition.

I wish you and the company continued success.

5. Resignation letter without notice

Sometimes life throws you a curveball. If you need to leave your role immediately, use this resignation letter example to model an appropriate message to your employer.

I regret to inform you that I must resign from my position as [job title] with [company name]. My last day will be [end date]. 

Due to unforeseen events, I can’t handle my role’s responsibilities at this time. I offer my sincerest apologies that I’m unable to provide two weeks’ notice because of circumstances requiring my immediate attention.

I’ll dedicate the rest of my time within the next few days to finishing my tasks and providing as much assistance as possible. 

Thank you for making my time at [company name] so impactful. It’s been a pleasure to learn so much under your leadership. And I wish you and the company continued success.

Deciding to quit your job is daunting, even when it’s the right choice. But offering a resignation letter can make you feel more at peace with your decision and optimistic about your future. You’ll leave on a good note and ensure you’ve retained healthy relationships with your coworkers. You never know when you’ll need to leverage this professional network .

Invest in your career

Get your promotion. Make your career change. Build the future you dream about. And do it faster with a world-class BetterUp Coach by your side.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

20 marketing skills professionals should have in 2023

Build the career you want. these 12 books will show you how, 20+ tips for how to get better at networking even if you are shy, asking for a raise: tips to get what you’re worth, the 12 best business podcasts and why to tune in, professional development is for everyone (we’re looking at you), wondering how to change careers 12 steps to switch it up, how to choose a career: 7 things to consider, learn to let it go: how to deal with career disappointment, similar articles, how to write a leave of absence letter (plus template), what are professional references and how to ask for one (examples), how to write a great cover letter in 2024: tips and structure, write thank you letters after interviews to stand out as job applicant, how to give two weeks’ notice without burning bridges, tips and tricks for writing a letter of interest (with examples), why supporting veterans inside your company might matter more than hiring, how to quit your job professionally: 6 tips for resigning, how to write a letter of recommendation (with examples), stay connected with betterup, get our newsletter, event invites, plus product insights and research..

3100 E 5th Street, Suite 350 Austin, TX 78702

• Platform Overview
• Integrations
• Powered by AI
• BetterUp Lead™
• BetterUp Manage™
• BetterUp Care®
• Sales Performance
• Diversity & Inclusion
• Case Studies
• Why BetterUp?
• About Coaching
• Find your Coach
• Career Coaching
• Communication Coaching
• Life Coaching
• News and Press
• Leadership Team
• Become a BetterUp Coach
• BetterUp Labs
• Center for Purpose & Performance
• Leadership Training
• Business Coaching
• Contact Support
• Contact Sales
• Privacy Policy
• Acceptable Use Policy
• Trust & Security
• Cookie Preferences

How to Write a Notice Letter (+ Examples)

The Great Resignation – the wild ride that saw countless people waving goodbye to their old jobs in search of something new, something more. But even though the dust has settled on that particular chapter, knowing how to write a 2 weeks notice letter remains as crucial as ever. 

Why? Whether you’re chasing a dream job, heading back to school, or just ready for a change of scenery , how you say “I’m outta here” to your current employer can leave a lasting impression.

This article is your go-to guide for navigating the goodbyes with class, ensuring you leave doors open rather than slamming them shut.

Here’s a sneak peek at what we’re diving into:

• Why write a notice letter?
• How do you resign gracefully in a letter?
• How do you write a good resignation letter?
• Examples of resignation letters

Ready to learn the art of the elegant exit? Let’s get started!

What Is a Notice Letter?

At its core, a notice letter is a formal and official document that serves as a declaration of your intention to resign from your current position. Think of it as a professional courtesy, a way to ensure a smooth transition for both you and your employer by giving them a heads-up on your departure.

But it’s more than just an “I’m leaving” heads-up; it’s a carefully crafted message that informs all affected parties —your manager, HR, and perhaps even your team—of your decision to move on. It might even form part of your work agreement and may be an obligatory document that triggers the resignation process at your workplace.

The essence of a notice letter lies in its ability to convey your message clearly and concisely, without delving into unnecessary details. Here’s what you need to nail:

• Purpose : The primary goal is to announce your resignation and the effective date of your departure, ensuring everyone involved is on the same page.
• The tone of voice : Professionalism is key. Even if you’re leaving on less-than-ideal terms, a respectful and neutral tone can preserve relationships and your professional reputation.
• Format : While traditional paper letters were the norm, digital formats have taken the lead in today’s workplace. Whether you’re drafting an email or a printed letter, the structure remains similar.
• Conciseness : Get straight to the point. Your notice letter isn’t the place for a lengthy career reflection or detailed reasons for your departure.
• Politeness : A touch of gratitude goes a long way. Acknowledge the opportunity and experiences you’ve gained, regardless of your reasons for leaving.

In this digital age , the method of delivery might lean more towards email , but the essence of a well-crafted notice letter remains unchanged. 

We’ll guide you through crafting both a traditional letter and an email format , ensuring you’re prepared to handle this professional milestone with grace and poise.

Things to Consider When Giving Your Notice

When contemplating what are the things to consider when resigning , it’s crucial to start by reviewing your employee handbook, intranet, or contract. These resources can provide specific guidelines on what is expected from you when you decide to leave your position. 

Understanding these requirements is essential to ensure you comply with company policy and maintain professionalism throughout the resignation process. Remember, the goal is to leave a positive impression , preserving relationships that could be beneficial in the future.

Notifying your manager in person, if possible , is a respectful approach and allows for a more personal and appreciative conversation about your decision to leave. This direct communication can help mitigate any potential surprise or confusion and sets the stage for a professional departure.

Be prepared for an in-depth discussion with your supervisor about your decision to resign. While you’re not obligated to disclose every detail about your reasons for leaving, being ready to share some insights —framed positively—can help maintain a good rapport. 

Be ready and try to express it positively . Make a list of all the things you’ve learned at the position, say thank you for the opportunity, and praise the company and management for the things that you consider they do well.

If your professional relationship was exceptionally good, you may be given the opportunity to stay. Think about how to decline the job offer politely if you are not willing to accept it under any circumstances.

How to Write a Resignation Letter in 7 Easy Steps

The ideal resignation letter format contains 7 sections . Let’s take a look at each one in detail.

1. Contact Information and the Date

A basic element of any letter, is don’t forget to add the contact details of the person you are addressing (usually your manager or HR representative) in your resignation letter. Include the date, the person’s name, the company name, and the address.

2. Your Greeting

Quite obvious, but often forgotten, include a greeting to start the notice letter. Don’t forget that it is a formal document. Use the appropriate tone.

3. Inform Them of Your Resignation and Last Day of Work

It’s in this part that you go straight into the most relevant information. Use your organizational skills here to formulate your ideas. There is no need for a long introduction. Plainly state the fact that you are leaving the company and inform them what you think should be your last day of work.  A notice letter must include this section.

I am writing to formally announce my resignation from my position as Graphic Designer at Creative Solutions, effective two weeks from today’s date, which makes my last day April 25, 2024. This decision has not been easy and took a lot of consideration. However, I believe it is the right step for me at this time in my career.

4. The Reason You Are Resigning (optional)

Another good section to have in a notice letter is where you mention the reason/s why you have decided to leave the company. Remember to keep it constructive .

5. Thank Your Employer for the Opportunity

A resignation letter is also a good chance to say goodbye. Use this section to thank the employer for the opportunities they provided you and the relevant experience you gained in the position. There’s always something good to take from your experience, even if it didn’t work out as planned.

I want to express my sincere gratitude for the opportunities I’ve had to grow and learn during my time at Tech Innovations. It has been a pleasure working with such a talented team and contributing to the company’s goals.

6. Offer Support for the Changes Ahead

This section is very specific to notice letters and gives you a chance to show your professionalism. 

As we mentioned, the company may have difficulties in finding your replacement. Or they might need your help in training a colleague to take over some of the responsibilities that you have held within the company. 

To be remembered as a professional, offer them your assistance.

I am committed to making this transition as smooth as possible. I am happy to assist in training my replacement or to ensure that my projects are completed or transitioned appropriately.

7. Sign the Resignation Letter

Lastly, don’t forget to sign your letter. Without a signature, the document might not be considered legally valid.

Examples of Resignation Letters

In case you are looking for some inspiration to write yours, here are some notice letter templates that might help.

Two Weeks Notice by Email

Keep the email brief and make sure the email subject is clear , so it doesn’t go unnoticed in your manager’s inbox. Here is a resignation email example:

Subject: Resignation Letter – [Your Name]

Dear [Manager Name] ,

Please accept this as my resignation from [Company Name] .

My last day will be [Date] , two weeks from today. I appreciate the valuable experience I have gained here. It has been a pleasure working with everyone on the team.

While the position has allowed me to gain valuable experience, I have decided to move my career in a direction that [Company Name] cannot offer.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you and the company all the best.

Yours truly,

[Your Name]

A Formal Resignation Email

As email is today’s most widely used medium, here is another slightly more formal resignation email to guide you.

Subject: Notice of Resignation – [Your Name]

I am writing to provide you with two weeks’ notice that I will be resigning from my position as [Position Name] . My last day of employment will be [Last Day of Work] .

My experience as [Position Name] has been very valuable to me. However, I have decided to accept an offer from another company that is too interesting to refuse at this point in my career.

Please let me know if I can provide any assistance with the transition.

I wish you and the company all the success in the future. Thank you so much for all the support you have given me during my time here.

Faithfully,

A Two Weeks Resignation Letter

A resignation letter is often considered to be more official , and it tends to go a little deeper into explanations as to why the employee is leaving.

[Manager Name]

[Company Name]

[Company Address]

Please accept this letter as my notice of formal resignation from [Company Name] . My final day as a [Position] will be [Last Day of Work] .

My reason for resigning is [Reason for Resignation] .

It has been a pleasure working with [Company Name] . The position has been highly rewarding, and I appreciate the time and effort my team has given me in this role to improve my skills. 

I will continue to provide support to [Company Name] and my colleagues until my final day. If there is anything else I can do to make sure this transition goes smoothly, please do not hesitate to let me know.

[Your Signature]

[Contact Information]

Final Words on Writing Your Resignation Letter

As we’ve navigated through t he nuances of crafting a thoughtful resignation letter , it’s clear that this document plays a pivotal role in your professional journey . 

Whether you’re moving on to new opportunities, returning to school, or simply seeking a change, the way you exit your current role can significantly impact your professional reputation and future opportunities. 

Here are our main pointers for writing an impactful resignation letter , reflecting all the insights provided in this article:

• Use a positive tone : Regardless of the circumstances leading to your departure, maintaining a positive and professional tone in your resignation letter fosters goodwill and leaves a lasting positive impression.
• Keep your notice letter concise : Your resignation letter should be straightforward and to the point, covering all necessary details without unnecessary elaboration.
• Include the final date of employment : Clearly state your last day of work, typically two weeks from the date of your letter, to comply with standard professional courtesy and any contractual obligations.
• Thank your employer for the opportunities you had : Expressing gratitude for the experiences and growth opportunities you’ve had during your tenure shows professionalism and appreciation.
• Offer support in your resignation letter : Indicating your willingness to assist with the transition demonstrates your commitment to ensuring a smooth handover, reflecting positively on your professional character.

Remember, a well-crafted notice letter not only marks the end of your current job but also paves the way for future opportunities. 

Good luck with your transition! Check out the Resume Giants’ career blog for more career tips and resources to help you shape your job search and make your resume stand out .

Related Posts

Writing a Thank You Letter: Tips, Recommendations, & Examples Learn how to write a great thank-you letter to keep yourself top-of-mind and seize potential opportunities. Let hiring managers know you’re grateful! Updated on March 30, 2023 Writing a Thank You Letter: Tips, Recommendations, & Examples

How to Decline a Job Offer but Keep the Door Open Don’t burn bridges. Learn how to decline a job offer gracefully and maintain your professional relationship with whomever it is that offered you the job. Updated on March 30, 2023 How to Decline a Job Offer but Keep the Door Open

Transition Resume: Adapting Your Resume to a New Career Are you looking to make a career change? Read this guide to create the perfect career transition resume and get hired in the field of your choice. Updated on April 19, 2024 Transition Resume: Adapting Your Resume to a New Career

In this article, I’m going to give you a sample two-weeks’ notice resignation letter to copy and paste when you quit your job.

This letter provides two-weeks’ notice and offers to assist in a smooth transition of your workload, which your employer will appreciate.

Make sure you read until the end because I’ll also include the exact header info to put BEFORE your two-weeks’ notice.

I’ll also discuss whether to submit this letter and give your notice in person vs. via email.

2-Week Notice Resignation Letter Template:

Dear , I’m writing to submit my two-weeks’ notice to resign from the position of at . I would like to submit my notice effective immediately, making my last day . Thank you for the opportunity given to me by and for the chance to learn and grow here. I appreciate the support I’ve been given. Please let me know if I can do anything to help facilitate a smooth transition before my final day. Thank you,

Key Pieces to Include in Your Resignation Letter

If you decide to change and adjust the two-weeks’ notice template above, or write your own letter, simply make sure to include the following key components:

• A sentence stating your intent to resign from your position
• The fact that you’re giving two-weeks’ notice, and when your intended final day will be
• A sentence thanking the employer for the opportunity to work in your current job
• An offer to assist in a transition period to ensure a smooth handoff of work and leave on a positive note

As an optional step, you can mention your reason for giving notice, such as receiving a career-advancing job offer from another company.

However, this isn’t necessary, and plenty of job seekers hand in resignation letters with no mention of their exact reason for leaving.

Also, don’t say anything negative in your formal letter of resignation.

The company will keep this letter on record forever, and it’s simply not worth venting or stating any negative circumstances that caused you to leave.

You’re resigning and moving on to something better. Any challenges you are leaving behind are not your problem anymore!

Plus, most companies will ask you to attend an exit interview where you can provide more feedback. Don’t complain or badmouth whatsoever in your letter of resignation.

If you want to know every expected step during and after handing in your notice letter, read this article.

Header Info

When using the sample resignation letter above, you should also begin the page with the following header info:

• Your name, address, and contact details
• Today’s date (or more practically speaking, the date on which you plan to print and hand the letter to your manager)
• The name and title of your manager, and the company name/address.

I’ll include a customizable header template below so that you can include the right header info above your two-weeks’ notice letter.

Header to Copy:

Your Name Street Address City, State, Zip Code Your Phone Number Your Email   The Date You Plan to Hand in the Letter   Your Direct Manager’s Name Manager’s Job Title Name of Company Company Address City, State, Zip Code

Begin your document with the above contact details before you copy and paste the two-weeks’ notice template from earlier in the article. You need to begin the page with this basic header info, then finish with the letter itself.

Should You Submit Your Two-Weeks’ Notice by Letter or Email?

You should type and print your two-weeks’ notice and hand the letter to your boss in person. Passing your two-weeks’ notice to your manager by hand will be seen as more professional and more personal (which is important if you feel you have a good relationship with your boss and want to stay in contact after you resign).

Schedule a separate meeting to do this, rather than mentioning your two-weeks’ notice at the end of another meeting. I discuss why in my full guide to how to resign from a job.

The bottom line is: This is an important event that deserves its own meeting, and you don’t want your manager to be thinking about other topics when you bring this up.

In terms of a written letter vs. email, it’s better to give a printed resignation letter for similar reasons. This is an important event and you want the company to have physical evidence of your resignation.

Plus, it’s simply considered customary in most industries.

However, if you’re a remote worker and do not regularly come to the office, you can use the two-weeks’ notice letter template above and then send it via email instead.

In this case, simply write a subject line like: “Two-weeks’ notice”.

Warning: Your Company May Decline Your Two-Weeks’ Notice Period

When you hand in your notice letter, there’s no guarantee that the employer will grant you those two weeks of work.

I once resigned from a job and was walked out immediately.

This can occur due to company policy, the nature of your role (for example if you work with sensitive customer information), or other reasons.

And I wasn’t paid for my remaining days, either. The company wasn’t obligated to accept my notice or pay me for that time if they didn’t want to.

So while I recommend giving two-weeks’ notice, you should be prepared for the small chance that an employer will simply say, “We accept your resignation effective immediately. Today will be your last day.”

Prepare for this mentally/emotionally, but also financially.

If you can’t risk this financially, then consider giving one week of notice to reduce your risk.

Keep the above risks in mind before handing in your resignation notice.

Don’t Add Unnecessary Info to Your Letter

One more benefit to using the resignation letter sample I gave you earlier: It prevents you from going into too much detail.

Be careful not to use any templates that are too long and detailed.

You should not be sharing everything on your mind or mentioning every small detail that contributed to your decision to quit.

The letter should be short and to the point, with only the necessary pieces.

And the two-weeks’ notice template above is designed to do this for you.

Conclusion: Writing the Perfect Two-Weeks’ Notice Letter

Save time when giving your formal resignation by copying and pasting the letter template above.

Or, write your own resignation notice letter using the steps and key components that I gave you.

Avoid two-weeks’ notice templates that are overly complicated or long. Less is more when handing in your resignation! Cover the basics, remain professional, and you’ll have a smooth and stress-free resignation.

About the Author

Read more articles by Biron Clark

Continue Reading

Recruiter’s Guide to Follow-Up Emails After Interviews

Recruiter’s guide to perfect thank you emails after interviews, 15 signs an interview went well (or badly), forgot to ask a question in your interview here’s what to do, who to use for professional references, asking for feedback after a job rejection: do’s and don’ts, 2-week notice resignation letter (copy and paste), should you call after an interview.

Resignation notice letter template

Template for an employee to use to resign and give notice. Free to use.

You can copy and paste the template text into an email or document.

[Today's date]

Dear [name of manager] ,

Please accept this as notice of my resignation from the position of [your job title] at [business or organisation name] .

Since my notice period is [X weeks/months] , I believe my last day will be [date] . Please let me know if that is incorrect.

[Optional] Please let me know how much accrued holiday and pay I am owed.

[Optional – adapt this for your personal circumstances and relationship] Thank you for the support you have given me during my time at [business or organisation name] . Please let me know if there is anything you need from me before I leave.

Yours sincerely,

[Your name]

Advice on notice periods

You can find out how much notice you'll need to give in our advice on notice periods .

If you're resigning because you believe you have no other choice

If you believe you have no choice but to resign because of something your employer has done, this can change how much notice you need to give. For example, you might not need to give any notice if there has been a serious breach of your contract.

This is a complex area of law so to find out more:

• read our advice on constructive dismissal
• contact the Acas helpline

Download this template

• Download this template in Microsoft Word format (DOCX, 24KB)
• Download this template in Open Document format (ODT, 7KB)

If you need this template in a different format, email [email protected] .

If you like, you can tell us more about what was useful on this page. We cannot reply – so do not include any personal details, for example your email address or phone number. If you have any questions about your individual circumstances, you can contact the Acas helpline .

Steps to Drafting a Well-Structured Two Weeks Notice Letter

N avigating the process of leaving a job can be a complex journey, often culminating in the important step of submitting a two weeks notice. This professional and courteous action not only indicates your intent to resign but also provides a valuable transition period for your employer.

In this detailed guide, we’ll provide a step-by-step process for crafting a professional letter, along with a customizable two weeks notice template . With these tools, you’ll be well-equipped to approach this significant career transition confidently and professionally, demonstrating respect for your current employer and paving the way for future opportunities.

Understanding Why You Should Give a Two Weeks Notice

The two weeks notice is a key professional practice, extending courtesy and respect to your employer by providing them time to manage the transition of your role. It helps prevent project disruption and maintains a positive work environment. 

Giving proper notice can also secure a positive reference, crucial for future employment. By giving a two weeks notice, you safeguard your professional reputation and nurture ongoing relationships with colleagues, supervisors, and clients, reinforcing your regard for the time and effort they’ve invested in you.

When to Give Your Two Weeks Notice

Once you have made up your mind to leave your current job, the timing of when to deliver your notice is crucial. Each situation may be unique, but certain guidelines can help you make an informed decision.

• Timing Considerations: Typically, two weeks is considered a reasonable period for an employer to adjust to the news of your departure. However, it’s best to submit your notice at a time that causes the least disruption to your team or projects you’re involved in.
• Legal Obligations: Before submitting your notice, check your employment contract for any specified notice period. Some contracts may require more or less than two weeks notice. Failing to adhere to these terms might result in legal consequences or forfeiture of certain benefits .
• Role-Specific Scenarios: Depending on your role and responsibilities, more time might be required for a smooth transition. If you hold a senior position or your role is particularly specialized, consider giving more than two weeks notice.

The Structure of a Two Weeks Notice Letter

Crafting a concise, professional, and well-structured two weeks notice letter is crucial. This document should clearly communicate your intention to leave, your last working day, and your gratitude for the opportunity.

Your letter should include specific elements: your departure date, an offer to assist with the transition, and a thank you note to your employer for the opportunity. Remember, your letter is a formal document that may be kept in your employment records.

Structure your letter beginning with a formal salutation, then state your intention to resign and your last day at work. Offer assistance during the transition period, express your gratitude, and conclude with a professional closing and your signature.

Be sure to keep your letter to the point and professional. Avoid delving into personal reasons for leaving or critiquing the company. The goal is to leave on good terms and maintain a positive relationship with your employer.

Detailed Steps to Drafting Your Two Weeks Notice Letter

Drafting a professional and respectful two weeks notice letter involves careful consideration of each part of the document. Here are the detailed steps to guide you:

Start your letter with a formal greeting, such as “Dear [Manager’s Name],” to set a professional tone . If you have a close relationship with your supervisor, a slightly less formal greeting, like “Hello [First Name],” might be acceptable.

In the first paragraph, clearly state your intention to resign and the effective date of your resignation, which should be two weeks from the date you hand over the letter, unless your employment contract stipulates otherwise.

Clearly mention the date of your last working day. This will help avoid any confusion and ensure that both you and your employer are on the same page regarding your exit timeline.

Express your willingness to help make the transition smooth. This could involve training a replacement, documenting your work, or finishing ongoing tasks. This step is crucial in demonstrating your professionalism.

Always thank your employer for the opportunities and experiences you’ve gained while working with them. Highlight some of the positive aspects of your job or any specific skills you’ve learned.

Wrap up your letter with a professional closing like “Best Regards” or “Sincerely,” followed by your full name. If you’re submitting a hard copy, be sure to sign above your typed name.

Do’s and Don’ts of a Two Weeks Notice Letter

While drafting your two weeks notice letter, you should be aware of certain things that could enhance or diminish its impact.

What to avoid in your letter:

• Don’t vent or criticize: Even if you’re leaving due to less-than-ideal circumstances, avoid using your letter as a platform to vent frustrations or criticize the company, your boss, or coworkers. It’s best to keep such feelings separate from this formal document.
• Don’t delve into personal reasons: You may choose to keep the reasons for your departure to yourself. They aren’t required for a resignation letter.
• Don’t discuss your new job: It’s unnecessary to mention where you’re heading next. Keep the focus of the letter on your departure and your gratitude for the time spent at the company.

Tips for ensuring a smooth transition:

• Do offer help: Offer to assist with the transition, whether that’s training a replacement or tying up loose ends.
• Do keep it concise: While it’s important to be thorough, there’s no need for your letter to be lengthy. Keep it concise and to the point.
• Do remain professional: Use formal language and maintain a professional tone throughout the letter.

Regardless of your reasons for leaving, be sure to express gratitude for the opportunity to work with the company . Mentioning a few positive experiences or things you’ve learned can leave a lasting good impression.

Delivering Your Two Weeks Notice Letter

Delivering your two weeks notice letter is a critical step that sets the tone for your remaining time at the company. Whether you choose to deliver it in person for a more personal touch or via email for a record, it’s essential to choose a time when your manager can fully engage with the information. 

Maintaining professionalism and respect, avoid discussing your plans with other colleagues before informing your manager. Finally, be prepared for potential follow-up discussions about your departure, the transition, and your duties, handling these conversations with honesty and tact.

What to Expect After Submitting Your Notice

After submitting your two weeks notice, anticipate changes in workplace dynamics and a variety of reactions, which could range from appreciation to surprise or even disappointment. Maintain professionalism in all interactions. 

If asked for an exit interview, offer honest, constructive feedback and maintain a positive tone. In your final days, uphold your responsibilities, assist in the transition, and sustain positive relationships. 

This professional demeanor can enhance your reputation and help secure favorable future references. By staying prepared and professional, you can smoothly navigate any unexpected challenges during this transitional period.

Submitting a well-structured two weeks notice letter is an important professional responsibility. It not only marks the end of your journey with your current employer but also sets the tone for your departure and potentially impacts your professional reputation. 

As you prepare to close this chapter and embark on the next step in your career path, remember that the experiences and lessons gained can serve as valuable stepping stones to future growth and success. Good luck with your future endeavors!

The post Steps to Drafting a Well-Structured Two Weeks Notice Letter appeared first on Sunny Sweet Days .

• Search Search Please fill out this field.
• Career Planning
• Leaving a Job

Two Weeks' Notice Resignation Letter Samples

• When to Give Two Weeks' Notice
• Tips for Writing a Resignation Letter With Two Weeks' Notice
• Sample Resignation Letters & Emails

More Resignation Letter Examples

Katie Kerpel / The Balance

If you have decided to resign from your job, it is customary to provide your employer with two weeks' notice of your intended departure.

Whatever your reason for leaving, two weeks generally gives an employer enough time to come up with plans to cover your absence. For example, an employer might need time to hire someone to fill the position or need time to reassign tasks to other employees. The notice period has become such common practice that it's typically seen as a way to help ensure you can maintain a positive relationship with former employers, especially in the event you need a recommendation or reference in the future.

Below you'll find tips for writing a standard resignation letter, as well as sample letters and emails you can use as you write your own.

When to Give Two Weeks' Notice

In some circumstances, you may not be able to provide two weeks' notice or even any notice at all. In others, your employer may not want you to stay for the notice period.

Company policies differ, and some employers may request you leave immediately upon receiving your resignation .

Most employers, however, will appreciate you staying on for a couple of weeks to help with the transition. This can be beneficial to you as well, offering you the opportunity to demonstrate your professionalism and leave the job on a positive note. As a result, you should always try to give at least two weeks of notice before leaving a job unless there are extenuating circumstances. It's also important to check any employment contract you might have because it could dictate how much notice you should give.

Tips for Writing a Resignation Letter With Two Weeks' Notice

• Use business letter format. Use proper business letter format so your letter looks professional. At the top of your letter, include your contact information, the date, and your employer’s contact information.
• State the date. The most important thing you need to say in your letter is when you will be resigning. You can either state the specific date you will leave or say you are leaving two weeks from the current date.
• Keep it short. You don't need to include any more information than the fact you are leaving and when your last day of work will be.
• Consider saying thank you. If you wish, you can also include a thank you for the opportunity provided and the experience you gained while working with the company.
• Be positive. As with all resignation letters, brevity is advantageous, and it's best to  avoid mentioning anything negative  about your employer or co-workers. Maintain professionalism with everyone, always. You never know whose path may cross yours in the future.
• Offer to help. Consider offering to help with the transition process. You might offer something specific—such as helping to train a new employee—or you can just offer your general help.
• Send the letter to the right people. Send this letter to both your manager and your human resources (HR) department to ensure the company retains a copy on file.
• Consider sending a resignation email. You can also send a resignation email message rather than a formal letter . In fact, many companies might prefer you send the resignation via email. The content of the email will be similar to a letter. In the subject line of the email, include your name and the word “resignation.”
• Read letter samples. To help you write your own letter, check out a few sample resignation letters and email examples . Edit the samples to fit your personal circumstances.

Sample Resignation Letters and Emails

Resignation letter template.

This is a resignation letter example with two weeks' notice.  Download the resignation letter template  (compatible with Google Docs and Word), or see below for more examples.

The Balance

Resignation Letter Samples

Two weeks' notice resignation letter sample #1.

Karina Abara 1662 Sundial Road Centerport, NY 11211

April 15, 2024

Jonas Killington Manager ABC Company 112 Jericho Turnpike Huntington, NY 11432

Dear Mr. Killington,

I am writing to announce my resignation from ABC Company, effective two weeks from this date. My last day will be April 29, 2024.

This was not an easy decision to make. The past ten years have been very rewarding. I've enjoyed working for you and managing a very successful team dedicated to a quality product delivered on time.

Thank you for the growth opportunities that you have provided me. I wish you and the company all the best. If I can be of any help during the transition, please don't hesitate to ask.

Signature (hard copy letter)

Karina Abara

Two Weeks' Notice Resignation Letter Sample #2

Miles McLaughlin 212 22nd St. Redington Shores, FL 33452 345-123-1222 miles.mclaughlin@email.com

April 12, 2024

Jana Jones Branch Manager XYZ Company 1810 Broadway Tampa, FL 32102

Dear Ms. Jones,

I am writing to notify you of my resignation from my position as analyst at Company Name. My last day will be April 26, 2024.

Please let me know how I can be of service during my final two weeks at the company. I am more than happy to train an incoming employee or assist with the transition in any other way.

Thank you for all of the professional opportunities you have provided me over the past three years. I wish you and the company all the best.

Signature  (hard copy letter)

Miles McLaughlin

Resignation Email Sample

Two weeks' notice resignation email sample.

Subject: Resignation – Carey Nyguen

Dear Mr. Kimball,

Please accept this as my formal notice of resignation from XYZ Company. My last day will be June 14, 2024, two weeks from today.

I appreciate your support during my tenure here, and I take with me the valuable experiences I have gained over the last six years. It has been a pleasure working with you and the team.

Please let me know how I can help during this transition. I wish you all the best as the company continues to grow.

Best regards,

Carey Nyguen

Review more examples of the best resignation letters and email messages for a variety of circumstances. These templates and samples will work for a variety of reasons you might decide to quit a job.

Key Takeaways

• Providing two weeks' notice before resigning is customary and helps employers prepare for your departure.
• A resignation letter should be concise, professional, and positive, expressing gratitude for opportunities and, if you wish, offering assistance during the transition.
• Send the resignation letter or email to both your manager and HR to ensure the company retains a copy for their records.

SHRM. " Can Employers Require Workers to Give Notice Before They Quit? "

The Federal Register

The daily journal of the united states government, request access.

Due to aggressive automated scraping of FederalRegister.gov and eCFR.gov, programmatic access to these sites is limited to access to our extensive developer APIs.

If you are human user receiving this message, we can add your IP address to a set of IPs that can access FederalRegister.gov & eCFR.gov; complete the CAPTCHA (bot test) below and click "Request Access". This process will be necessary for each IP address you wish to access the site from, requests are valid for approximately one quarter (three months) after which the process may need to be repeated.

An official website of the United States government.

If you want to request a wider IP range, first request access for your current IP, and then use the "Site Feedback" button found in the lower left-hand side to make the request.