Turn your presentation into a video
When you make a recording of a presentation, all its elements (narration, animation, pointer movements, timings, and so on) are saved in the presentation itself. In essence, the presentation becomes a video that your audience can watch in PowerPoint.
So you have two options for turning your presentation into a video that's ready to view:
Save/export your presentation to a video file format (.mp4 or .wmv).
Save your presentation as a PowerPoint Show (.ppsx) file. (A PowerPoint Show appears full-screen in Slide Show, ready to view immediately.)
Save as a video file
After you've created your slides and recorded any timing and narrations and laser pointer gestures that you want to include, you're ready to create a video file.
On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx).
Select File > Export > Create a Video . (Or, on the Recording tab of the ribbon, select Export to Video .)
In the first drop-down box under the Create a Video heading, select the video quality you want, which pertains to the resolution of the finished video. The higher the video quality, the larger the file size. (You may want to test them to determine which one meets your needs.)
* The Ultra HD (4K) option is only available if you're using Windows 10Â or later.
The second drop-down box under the Create a Video heading tells whether your presentation includes narration and timings. (You may switch this setting if you like.)
If you haven't recorded timed narration, by default the value is Don't Use Recorded Timings and Narrations .
The default time spent on each slide is 5 seconds. You can change that timing in the Seconds to spend on each slide box. To the right of the box, select the up arrow to increase the duration, or select the down arrow to decrease the duration.
If you have recorded a timed narration, by default the value is Use Recorded Timings and Narrations .
Select Create Video .
In the File name box, enter a file name for the video, browse for the folder that will contain this file, and then select Save .
In the Save as type box, choose either MPEG-4 Video or Windows Media Video .
You can track the progress of the video creation by looking at the status bar at the bottom of your screen. The video creation process can take up to several hours depending on the length of the video and the complexity of the presentation.
Tip: Â Â Â For a long video, you can set it up to be created overnight. That way, itâll be ready for you the following morning.
To play your newly-created video, go to the designated folder location, and then double-click the file.
Save as a PowerPoint Show
When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, rather than in edit mode. The viewer begins watching the presentation immediately.
On the File menu, select Save As .
Choose the folder location where you want to store your PowerPoint Show file.
In the Save as type box, choose PowerPoint Show (*.ppsx) .
Select Save .
Why turn your presentation into a video?
When you want to give a high-fidelity version of your presentation to colleagues or customers (either as an e-mail attachment, published to the web, on a CD or DVD), save it and let it play as a video.
You can save your presentation as either an MPEG-4 video file (.mp4) or a .wmv file. Both formats are widely supported and can be streamed over the internet.
Some tips to remember when recording your presentation as a video:
You can record and time voice narration and laser pointer movements in your video.
You can control the size of the multimedia file and the quality of your video.
You can include animations and transitions in your movie.
Viewers do not need to have PowerPoint installed on their computers to watch it.
If your presentation contains an embedded video, the video will play correctly without your needing to control it.
Depending on the content of your presentation, creating a video may take some time. Lengthy presentations and presentations with animations, transitions, and media content will likely take longer to create. Fortunately, you can continue to use PowerPoint while the video is being created
What parts of a presentation won't be included in a video?
The following items won't be included in a video that you create using PowerPoint:
Media inserted in previous versions of PowerPoint. To include these, you can convert or upgrade the media object.
For example, if you inserted the media using PowerPoint 2007, it will be linked and it will play in the presentation. However, when you export the file as a video, the linked media will be dropped. You can convert the file to the new file format (select the File tab, and under Info , select Convert ), or you can right-click the media object and then select it to upgrade; it will embed the file and export it correctly.
QuickTime media (unless you have a third-party QuickTime codec named ffdShow installed and you have optimized for compatibility)
OLE/ActiveX controls
What to do with your video after creating it
After you create a video, you can share it with others by using the following methods:
Email your presentation to others
Save to a file share or other location
Upload it to your organization's Microsoft Stream video-sharing site , as described in the next section, "Save to a video-sharing site."
Save to the Microsoft video-sharing site
After you've created the video file, you can upload it to a video-sharing site. Microsoft Stream is an enterprise video service where people in an organization can upload, view, and share videos. Microsoft 365 business or education subscribers have access to this service from within PowerPoint for Microsoft 365.Â
Select File > Export , and then select Publish to Microsoft Stream .
Type a title and a description for the video.
Set other options, including whether you want others in your organization to have permission to see the video:
Select the Publish button.
The upload process can take several minutes, depending on the length of the video. A status bar at the bottom of the PowerPoint window tracks the progress, and PowerPoint shows a message when the upload is finished:
Select the message to go directly to the video playback page on Microsoft Stream.
For more information about this service, begin reading with What is Microsoft Stream? It includes information about Office 365 Video vs. Microsoft Stream.
1 The Ultra HD (4K) option is only available if you're using Windows 10Â or later. 2 In PowerPoint 2016, the Ultra HD (4K) option isn't available in the Volume License edition.
When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, rather than in edit mode. The viewer begins watching the presentation immediately.
Burn your presentation to a disc
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How to make a PowerPoint presentation into a video
Looking to turn your PowerPoint slides into a video? Well, you’re in luck. Microsoft PowerPoint has a built-in feature that lets you convert the presentation. This is especially useful if you want to share the presentation with someone, especially if they don’t have PowerPoint.
To get started, open the PowerPoint presentation you would like to turn into a video and click the “File” tab in the top-left corner of the window.
IDG / Marshall Gunnell
Next, click “Export” in the left-hand pane, and then select “Create a Video” under the Export options.
Now it’s time to pick the video quality and the recorded timings and narrations . There are four different options to choose from when it comes to video quality:
- Ultra HD (4K) : The largest file size available with ultra-high quality.
- Full HD (1080p) : A large file size with full high quality.
- HD (720p): A medium file size with moderate quality.
- Standard (480p): The smallest file size with the lowest quality.
Once you’ve selected the video quality, use the option below it to choose if you want to include recorded timings and narrations or not.
Next, you can adjust how many seconds each slide should be shown during the video. The default is 5 seconds. Click the up or down arrow to increase or decrease the timing by 1-second increments. When ready, click “Create Video.”
Finally, choose a location to save the video on your computer. Once selected, PowerPoint will then begin the conversion. The amount of time required to convert the presentation to video depends on the size of the presentation and the quality of the video you selected.
You can monitor the progress of the conversion at the bottom of the PowerPoint presentation. You’ll receive a notification when the conversion is complete.
Author: Marshall Gunnell
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How to Make an Eye-catching Video Presentation in Minutes | InVideo
- video presentation
Video is now the undisputed king of mediums in business communication. HubSpot reports that 85% of companies use videos in their marketing efforts. From webinars to demos, from sales presentations to investor pitches, and from welcome videos to online tutorials, videos are the go-to channel. Clearly, video marketing is on the surge.
And video presentations are among the most widely used formats for video marketing. But how exactly can you create winning video presentations, to begin with?
Simply by signing up to InVideo for business where you get tailor-made template and video editing services on demand so you can spend your time running your business. Sign up for a free demo here.
Video Presentations Q&A
Before we get into the meat of our guide, letâs quickly answer a few commonly asked questions.
1. What is a Video Presentation?
A video presentation is a form of communicating with an audience with the aid of a video or completely using a video. The video could be made of PowerPoint slides , still images, animation, or actual video footage.
2. Why Should I use Video Presentations?
Common reasons for using videos as presentation aids include:
- Overcoming space/time limitations - Using video as a visual aide to drive your point home - Video enables you to compress a lot of information into a digestible size
3. How do I make a Video Presentation?
Thanks to the advancements in technology, making video presentations has become very easy. It has also become more affordable than it was a couple of years ago. While different video makers have different steps to take when making a video , here are the basic steps to follow:
- Come up with a concept for your presentation. - Craft an engaging script . - Decide on the visual assets (and format) youâll use. - Use a professional video editing app to bring it all together. - Promote the video.
Pro tip: To make things even easier, you could sign up to InVideo for business and get presentations made for your brand using the editing-on-demand services. Sign up for a free demo here .
4. How do you begin a Presentation?
You can open your presentation in 7 ways:
1. Share an anecdote or short personal story. 2. Kick-off with a provocative statement. 3. Present a startling statistic or data. 4. Tell a good clean joke that suits the audience. 5. Ask a loaded rhetorical question. 6. Show the audience a compelling visual. 7. Hook people with a fascinating quotation.
5. How do you Make a Video Presentation with PowerPoint?
Turning a PowerPoint presentation into a video is easy. Just follow these steps:
Step 1: On the File menu, select Save to make sure you have saved all your recent work in PowerPoint presentation format (.pptx).
Step 2: On the File menu, select Save As .
Step 3: Select the folder location where you want to store your PowerPoint Show file.
Step 4: In the Save as type box, choose PowerPoint Show (*.ppsx) .
Step 5: Select Save . Thatâs it.
Now that weâve answered a few basic questions, letâs dig deeper into why videos are so powerful.
What Makes Video Presentations so Effective?
Why do they increase the impact of your message?
Well, itâs simple, really â people are visual creatures. This means we take in more information by watching than by reading. Remember the saying, âa picture is worth a thousand wordsâ? Besides that, here are 4 other reasons video is so effective:
1. Conveys emotions better
No other communication channel conveys emotions better than video. Thatâs because video caters to the brainâs visual and auditory systems, helping the viewer pick up on cues like body language, facial expressions, imagery, and music.
2. Cements information better
According to research , people remember 10% of what they hear and 20% of what they read. However, they remember a staggering 80% of what they experienced. In short, visuals are easier to remember than text or audio because they help your audience âexperienceâ your message. It makes video an essential part of creating presentations your audience will remember for a long time.
3. Makes it easier to digest information
Especially when explaining complicated concepts, video is a great way to present information in an easy-to-understand way. Not only is the format easy to take in, but it also makes breaking down concepts easier.
4. Builds relationships fast
Iâm sure you know the marketing mantra: people buy from people they know, like, and trust. Nothing beats video in making prospects or your audience know, like, and trust you⊠fast. Video is an instant relationship builder. Itâs the next best thing to live face-to-face communication.
A video is a great tool that has made it easier to communicate thoughts and ideas with people â not just in a room, but even across the globe.
6 Types of Video Presentations You Need to Know
Video presentations come in different flavors, depending on their purpose.
1. Educational Presentations
These are mainly used in teaching and learning sets online or in a classroom setting. These make it easier for the teacher to convey information and the students to grasp the concepts.
Use this template
2. Sales Presentations
The field of sales has evolved tremendously in the past decade. With customers being savvier, sales reps must play the game well if theyâre to bag sales. One way they can do that is by creating story-based sales video presentations.
Sell more with pro video presentations
Use 5000+ InVideo templates to get started
3. Investor Pitches
Need to woo an investor? One of the best ways to do that is by using a video pitch. This will help you present your business plan in a visually appealing way so they can easily grasp your business concept.
4. Promotional Videos
Whether youâre promoting an existing product or a new one, video is your best bet for getting eyeballs on your product (or cause). People relate better to what they can see, making video the best medium for presenting your promotions (like product reviews, for example).
5. Employee Training and Onboarding
Video presentations are great for conducting employee training and onboarding. One of the main reasons for this is that video helps reduce the resources spent on these 2 important aspects of employee relationship management.
6. Informational Videos
As the name suggests, the informational/how-to type of presentation serves to pass on important information. Why video in this case? Because itâs more engaging and can pack a lot of information in a short clip.
Pro tip: You can get tailor-made templates to create any kind of presentation for your brand or business using InVideo for business . Sign up for a free demo here .
How to create killer Video Presentations â 4 Tips
Now you know why video presentations are important and which scenarios to use them in. Now to the fun part â tips on creating killer video presentations. Letâs get to it, shall we?
Tip #1 - Know your Audience
The most important aspect of creating a stellar presentation is to know and understand your audience. Even if you use the best video presentation maker , if you donât target a specific, clearly defined audience, your presentation will flop. Understanding your audience will help you:
A. Communicate effectively
Effective communication involves knowing the language and examples that resonate with your audience.
B. Choose the right visuals
Certain visuals are more impactful when used on a particular audience. Study those that your audience will easily understand and relate to.
C. Connect on an emotional level
No matter the type of presentation, itâs crucial to connect with your audience on an emotional level. And to do that, you need to understand the emotional triggers to push in your video presentation.
Invest in adequate audience research. While it may be time-consuming (and a bit costly), it will pay off in the end.
Idea #2 - Brainstorm video content ideas
Now that you have gathered enough audience data, itâs time to brainstorm some content ideas. Whether youâre creating your talk solo or as a team, 3 crucial questions will lay the foundation of your brainstorming session:
1. What do you want the video to achieve? 2. Which emotions do you want the video to evoke? 3. What will visual elements help your video achieve its goal?
The answers to these questions will help guide your ideas. They are key to creating a killer video that your audience will love.
Tip #3 - Craft engaging scripts
Audience research? Check.
Great idea? Check.
Now we get to another interesting stage of creating great video presentations â crafting an engaging script. Whether itâs a live presentation, a webinar, or even a product review, youâll need a great script to ensure you keep your audience engaged.
Even if you love creating impromptu videos, having a script for your video presentations is important. And no, you need not be Quentin Tarantino to produce a great video script (although it wonât hurt to learn how to become a good copywriter). Here are 3 reasons a good video script is a must:
1) Helps structure your video
To ensure your video has a smooth and progressive flow, youâll need a good script.
2) Eliminates âdead spotsâ
Dead spots, or moments of inactivity, are a great turn-off in a video. They reek of unprofessionalism and can lead to your audience disengaging. The best way to eliminate dead spots is to craft a solid video script .
3) Keeps you on track
Itâs very easy to get sidetracked when creating a video . However, with a script, you minimize the instances of going off-topic.
Creating scripts for your videos is a best practice that shouldnât be overlooked. If anything, invest more in your script than the visuals as a good script can save a video with poor visuals.
Pro-tip: Once youâre confident about your script, it is time to make things even more clear. A storyboard will allow you to break down your video visually, scene by scene, describing what is happening in it.
Tip #4 - Invest in the Right Tools
With video, one thing you should never skimp on is the tools you use, particularly your video editing software. While there is a gazillion free video editing software on the market, itâs highly recommended that you use a professional video editor . And that means going the paid route.
Why should you spend on a video editor when there are countless free options available? Hereâs why:
A. Get more (professional) features
Creating professional-looking videos requires a lot of resources and features. Most free video editors lack the features that will enable you to create professional videos.
B. Avoid branding and ads
With video editing software, free is never free. Thatâs because you pay through being forced to include the video editors brand in your work. In other words, you pay by advertising for them. Besides branding, some free video editors may subject you to irritating in-app ads.
If thereâs one thing thatâs inevitable when it comes to software, itâs that one time or another youâll encounter glitches. This is where paid video editors have a great advantage over their free counterparts â youâll have access to customer support.
From hardware (like cameras) to software (like video editing software), the tools you use will determine the quality of your videos. Invest in professional tools, and your presentations will sweep your audience off their feet because theyâll be more polished.
Pro tip: If you don't have the time or bandwidth to find your way around an editing tool, simply sign up to InVideo for business and get presentations created using tailor-made templates and on-demand editing services. Sign up for a free demo here .
Tip #5 - Adopt Video Presentation Best Practices
Thereâs no need to reinvent the wheel when creating presentations . Most winning video presentations are based on common fundamental principles that work. Here are some you need to know:
1) Create impactful intros (and outros)
Your intro is the most important part of your presentation as it sets the tone for the rest of the talk. If you canât engage your audience with your intro, you probably wonât get another chance to engage them.
2) Keep it short, sharp, and sweet
No matter how engaging your video is, always remember itâs not a movie. The point is to keep your audience engaged enough to pass on your information, no more no less.
3) Be professional
Donât throw out your professional etiquette just because youâre on (or using) video. Maintain professionalism in your video presentations by, for example, using clean language and maintaining a good posture.
4) Use quality sound
Sound plays an integral part in presentations. Whether itâs music or speech, make sure itâs crisp, clear, and audible.
By following these (and other) video presentation best practices, success is inevitable. Remember, the presentation is not about you; itâs about your audience. So, ensure that your presentations provide a good user experience for your audience.
Make video presentations in minutes
With customizable InVideo templates
Looking for a great Video Presentation Template? Hereâs what you should consider
Templates are lifesavers. They help you create a decent presentation in a snap, even if you are a newbie.
Here are 3 simple questions to help you determine if a template is good:
1) Is it editable? â Are you able to change things like playback speed, effects, or text, so you produce something you like? Stay away from rigid templates that donât give you the freedom to create with ease.
2) Is it customizable? â Can you design brand-specific clips using your companyâs colors, fonts, and styling? Good templates give you wiggle room to include your brandâs specific needs.
3) Is it campaign-specific? â Different videos fit different scenarios. Ideally, you want templates tailored to your current campaign. That way, you have less tweaking to do because the templates are close to what you want.
Pro Tip: Get more tailor-made templates for your video presentations by signing up to InVideo for business . Sign up for a free demo here .
5 Awesome Video Presentation ideas to bring The House Down
Presentation is both an art and science. Get the balance right, and you have the audience eating out of the palm of your hand. Here are some ideas to help you do just that.
Idea #1 - Tickle them with humor
Humor is a powerful learning tool.
According to studies by Physiology Org humor leads to learning because of it:
- Attracts and sustains attention. - Relieves tension and produces a relaxed atmosphere. - Enhances participation. - Increases retention and motivation. - Bonds the student and the teacher.
However, to reap all these benefits, the humor must be appropriate and on-topic. So spice up your presentation with a joke or two. The result? Your audience will laugh and learn.
Idea #2 - Use Relevant Examples
Effective presenters use timely, powerful illustrations.
The word illustration comes from the Latin term âillustration,â which means illumination. So practical examples are like windows of your presentation. They let light in. They help people see or understand the material better.
Here are 5 questions to ask about your illustrations:
1. Are they relevant to the topic? 2. Are they suited to the audience? 3. Are they suited to the time limit? 4. Are they enlightening? 5. Are they well told?
Grab compelling examples from books, movies, TV shows, history, children, current events, and captivating real-life incidents. Use good illustrations ram your points home.
Idea #3 - Wield Questions like a Ninja
Questions are an integral part of learning.
Sharp questions aid learning. Plus, they keep listeners highly engaged.
Ask questions:
- At the beginning of your presentation to draw your audience in. - In the middle of the presentation to revive waning audience interest. - At the end of the talk, so the audience reflects on the material.
Also, allow the audience to ask questions. When your audience asks questions, they switch from passive spectators to active participants.
Idea #4 - Be Minimal
Have you ever sat through a presentation and felt:
- Dazed? - Confused? - Strained?
More than likely, the reason is the presenter drowned you in a blaze of inessential stuff. There was too much going on you couldnât cope with.
Minimalism is removing all unnecessary material, leaving only the bare minimum needed to put your points across. It means using just enough text, visuals, scenes, or slides to make the point and no more. A minimal presentation is clean and uncluttered.
Simple yet intriguing. Plain but profound. Basic but punchy.
Most importantly, it makes learning easy and enjoyable.
Idea #5 - Connect emotionally with a story
Stories are speakersâ most powerful weapons. Thatâs because stories play a dual purpose â
- Engage intellectually - Connect Emotionally
And an emotional connection is key to bringing the house down with your presentation. Why?
An emotional connection:
- Endears you to your audience - Makes your presentation memorable - Inspires your audience to take action
By using a relevant story in your video presentation, youâll ensure that your audience walks the entire journey with you from intro to outro.
6 PowerPoint Presentation tips to wow your audience
No business video guide is complete without PowerPoint, the staple software for business presentations.
Here are 6 golden rules to help you nail your next PowerPoint presentation and leave your audience crying for more:
1. Keep Things Simple
Legendary artist Leonardo da Vinci once said something profound:
"Simplicity is the ultimate sophistication".
With the plethora of apps and templates at your disposal, you will be tempted to complicate things. Donât. Keep things simple.
Simple design. Simple colors. Simple story.
People get swamped and confused by complicated stuff but easily absorb and appreciate straightforward material.
2. Good visual contrast
What use is your blockbuster presentation if the audience canât see it?
You want people to enjoy your presentation, not endure it. If you use dark fonts on dark backgrounds or light fonts on light backgrounds, youâll strain your audienceâs eyes. Theyâll struggle to see your lovely slides.
Classic black-on-white color contrast does just fine. You can use colors like red, blue, or yellow for headings and images. If you donât like black and white, you can use other colors you prefer as long as the contrast of your combination is bold and strong.
3. Use a few words and animations
Itâs easy to go overboard with fancy animations and a gushing stream of words. Only use as many words as it takes to get your point across and no more.
Too many words cause the audience to read rather than listen. Remember, your slides are there to compliment your talk, not substitute it. Also, a lot of words will fill up many slides that wear your audience down.
Ruthlessly cut out senseless animations that donât add value to your talk.
4. Use excellent images
Images are to a presentation, what water is to fish. Without them, your presentation becomes bland. It lacks the needed fizz to keep your audience hooked. But only include relevant images.
Not only that. Above all, make sure all pictures are of high quality. Amateur-looking clip art causes the audience not to take you seriously.
Pro-tip: Get access to millions of stock assets and tailor-made templates with InVideo for business . Sign up for a free demo here .
5. Smooth and fast transitions
While PowerPoint transitions can make your presentation engaging, donât overdo them, especially the advanced ones. Not only do they quickly drain power on weaker machines, but they also distract the audience. Stick to simpler and faster transitions like wipe or slide.
6. Avoid overloading your slides
In presentations, less is more.
Having a lot going on your screen confuses and overwhelms listeners.
Cramming too much info into your slides is a big no-no. Clutter is your enemy. Strip your slides down to essential words and images. Your audience will love you for it and leave you with many takeaways.
Pro looking Video Presentations â No longer an option
With Industry 4.0 fast coming into its own, going digital is no longer an option for businesses and speakers.
And one of the most important communication mediums in the digital age is video. Thatâs why you canât afford to ignore video any more. Whether youâre speaking before a live audience or seeking to disseminate information to a global audience, video presentations are the way to go.
Need a great tool to create stunning video presentations? Then make sure to schedule a demo and see just how much you can do with InVideo for business.
Letâs create superb videos
How to embed a video in PowerPoint for a more engaging presentation
What type of content do you primarily create?
Making an engaging PowerPoint presentation is no easy feat.
You have to figure out what to say, and what you want your audience to grasp. Then, decide how to bring the two together to deliver a compelling presentation.
One popular way to add flair is by embedding video into the content, like what Dr. Frans de Waal did in his TED Talk on inequity aversion . To emphasize his points, he included videos of animal experiments, turning a mind-numbingly boring topic into an engaging and viral presentationâwhich now has over 5 million views.
In this step-by-step guide, youâll learn how to embed a video in PowerPoint so you can create exceptional presentations that grab your audienceâs attention and help them remember what you said.
How to embed a video in PowerPoint from your PC or Mac
First, of course, youâll need a video, either one online or from your media library. The next step is to find a way to make it play during your PowerPoint presentation. You could do it manually by bringing up the video from another website or program while youâre speaking, but that process is clunky and you might end up facing technical challenges.
Luckily, there are simpler and easier methods of embedding videos in PowerPoint. You can link to your video file externally or embed it directly in your presentation.Â
Use the tutorial below to insert videos in PowerPoint from a computer.
How to embed a video in PowerPoint in Windows
Step 1: select the powerpoint slide.
Launch Microsoft PowerPoint on a Windows computer and open a blank or existing PowerPoint file.Â
Then, go to the slide you want to embed a video and select the Insert tab in the toolbar.
Step 2: Click Video > This Device
Select the Video option. Here, you can either embed a video from your computer or from an online source, like a website or YouTube and other supported platforms.
Click This Device from the drop-down menu to embed a video from a folder on your computer. Â
PowerPoint supports MP4 files encoded with H.264 video and AAC audio. So, you can upload videos in file formats, such as M4V, MOV, ASF, AVI, MPG, MPEG, or WMV.
If you don't want to play a video full screen, resize it to your preferred dimensions.
For precise height-to-width proportions:
- Select Format (PowerPoint 2013 or newer) or Options (PowerPoint 2010) in the Size group
- Click the Dialog Box Launcher Icon image
- Click Size, then select the Lock aspect ratio checkbox under ScaleÂ
- Enter your preferred height and width under Size and rotate or enter the percentage of size that you want in the Scale height and width boxes
Then, select Video Format to access formatting options like borders and effects or right-click the video for more options. You can also use the Designer tool to choose from professional slide templates.Â
Then, click the Playback tab to trim your video, add captions, choose playback options, like In Click Sequence, Automatically, or When Clicked On.
Note: In PowerPoint for Microsoft Office 365 or PowerPoint 2016 version 1709 or later, you can use the In Click Sequence option. This way, your video can play in sequence with other actions youâve programmed on the slide, like animations or transitions.Â
To insert a web video, select Video > Online Videos .Â
Note: PowerPoint supports YouTube, SlideShare, Vimeo, Stream, and Flip video providers.
Step 3: Click Insert
If you choose to embed an online video, copy the link to the video you want to embed and paste it in the blank field. A preview of your video will appear in the Insert video pop-up.
Click the Insert button to embed the video in your presentation.Â
PowerPoint will download and insert the video on the selected slide. You can drag the edges of the video thumbnail to resize it, then use Video Format options, like shape, border, and effects to enhance the video.Â
Select the Playback tab to insert captions or choose how your video plays (automatically or when clicked).Â
Note: You canât change when an online video starts. But if youâre embedding a YouTube video, you can copy the video URL at the current time to link from a specific start time.Â
Click the Slide Show tab to preview the video with all the formatting changes you made. Then, save your presentation to your computer or click the Share button to move or copy it to the cloud.
How to embed a video in PowerPoint on a Mac
To embed a video in PowerPoint for Mac, youâll need to save the video file in the same folder as your presentation.
Launch PowerPoint and open a blank or existing presentation, then select the slide youâd like to add a video to.Â
Select Insert .
Step 2: Click Video > From File
Click Video to access video embed options from the drop-down menu:
- Video browser
- Video from file
- Stock videos
- Online film
Select Video from file to insert a video file from your Mac.
In the Choose a Video dialog box, select the video file you want to insert, then click the Insert button to embed the video on the slide.
If you want to put a link to the video on the slide, click Show Options in the lower left corner of the dialog box.Â
Then, select the Link to file box, and click Insert .
Select the Video Format tab to add effects and choose whether your video will play automatically or when clicked.
Tip: If youâre using the 2016 version of PowerPoint (or newer), you can play back videos with multiple audio tracks. These versions also support closed captions and subtitles embedded in video files.
Select the Playback tab to do the following:
- Trim your video
- Add fade in and fade out effects
- Play the video on full screen or hide during the show
- Insert captions
- Select start time options (in click sequence, automatically, or when clicked)
- Loop the video to play repeatedly and continuously during the presentation
- Rewind your video
How to embed a video in PowerPoint from YouTube
Embedding a YouTube video to a PowerPoint presentation is simple. You can use the video URL or integrated search function to embed a video you uploaded to YouTube or someone elseâs video (with permission).
To add a video to your PowerPoint presentation, youâll copy the video embed code and paste it into the slide you want. The code will load the video at the source and play it on the platform youâre using.Â
You wonât need to download and upload the video from YouTube and the video will load and play faster regardless of the file size. Plus, you can share video content thatâs covered under copyright, so youâre not in danger of crossing any legal lines.Â
Follow these steps to embed a video in PowerPoint from YouTube on a Windows PC or Mac.Â
How to embed a video in PowerPoint from YouTube in Windows
Step 1: click âinsert videoâ.
Open a PowerPoint presentation and select the slide you want to embed your video.
Click Insert > Video .
Step 2: Choose âOnline videoâ
Select the Online Videos option.
Step 3: Insert the URL from YouTube
Right-click the video to copy the video link or embed code, or click Share to get the embed code. Then, paste the URL or embed code in the link field.Â
A preview of your video will appear in the Insert video dialog box.
Click Insert to embed the video in your presentation.Â
Resize the video thumbnail, then use the video formatting options to enhance it.Â
Click Playback play the video automatically or when clicked or add captions. Then, preview the video with all the edits you made and save or share your presentation.
Note: YouTubeâs video file formats are similar to those PowerPoint supports, so your video will likely play without issues. However, YouTube supports some formats that PowerPoint doesnât, including FLV, 3GPP, WebM, DNxHR, ProRes, HEVC (h265), and CineForm. If your video isnât playing, check to make sure itâs a supported file format.
How to embed a video in PowerPoint from YouTube on a Mac
Step 2: choose âonline filmâ.
Select Online Film .Â
A URL pop-up will appear prompting you to enter the link to the YouTube video.
Go to YouTube and copy the link or embed code of the video you want to embed in your presentation. You can right-click the video and select copy video URL or copy embed code, or click Share and copy the video link or embed code.
Paste the video link or embed code in the URL pop-up in your PowerPoint presentation, then click Insert .
Resize your video and polish your slides before saving the presentation to your computer.
How to insert a video file link in PowerPoint
Embedding a video in PowerPoint may be convenient, but it increases the size of your presentation.Â
To reduce your presentation file size, insert a video file link to create a linked video. The downside with linked videos is that links can break, but you can prevent this by copying and storing your presentation and linked videos in the same folder, then linking to the video there.
Ensure you have a stable internet connection, then use the steps below to insert a video file link in PowerPoint on a PC or Mac.
Insert a video file link in PowerPoint on a PC or Mac
Step 1: take a screenshot of the video.
Find the video you want to link to in PowerPoint and take a screenshot of the clip.Â
To take a screenshot in Windows, you can either use the Snipping tool, press the PrtScn (print screen) key and Windows Logo key on your keyboard.Â
If youâre using a Mac computer, you can take a screenshot by pressing and holding SHIFT + COMMAND + 3 keys together (for full screenshot) or SHIFT + COMMAND + 4 keys to screenshot a specific area.Â
Step 2: Insert the screenshot in your presentation
Alternatively, navigate to the slide you want to add your screenshot to, select Insert > Pictures > Picture from File . Then, find the screenshot you took, select Insert to add it to the slide, then crop, resize, and position it to your liking.
Step 3: Hyperlink the image to your video
Right-click the image and select Link .Â
If your video is in Descript, copy the video link from your dashboard.
 Insert the video link in the address field then click OK .
The hyperlink will be connected to the image itself, not other elements on the slide or the entire slide.
Click Slide Show to test your video and ensure it links to the right video. When you click on the image, it will open in a web browser, ready for you to play.
Why canât I embed a video in PowerPoint?
Embedding videos to a PowerPoint presentation is a straightforward process, but sometimes the video may fail to play. Letâs review some reasons for playback failure and how to resolve them.
Video playback issues
Video playback may fail in PowerPoint if:
- The storage folder is corrupt
- The videoâs audio is out of sync
- The video file is corrupt, damaged, in an unsupported file format, or missing certain files
How to fix: Convert your video into a supported file format, check PowerPoint playback settings, or make the video visible by unchecking the Hide while not playing option in the playback tab. You can also save your presentation using the PPT or PPTX extension, so itâs easier to open the file in older or modern Office versions.Â
File size and compatibility
Your video might not play if the file is too big. To resolve this issue, compress the media file by going to File > Info > Compress Media. Then, select one of these options:Â
- Presentation quality/full HD: Adjusts the video size while maintaining its quality.
- Internet quality/HD: Saves on space and video quality.
- Low quality/Standard: Saves more space but doesnât keep overall video and audio quality. This option is ideal if you want to share the presentation with others and ensure your videos will still play. Â
If your video file is incompatible with PowerPoint, it may be in an unsupported file format or missing a codec.Â
How to fix: Convert the video to a supported format or add a missing codec to your computer for smooth playback.
Broken links
When adding an online video, you might accidentally enter an incorrect link or the video link may be broken at the source. This means it wonât embed correctly and wonât play when youâre presenting.Â
How to fix: Before inserting or embedding an online video, install the required updates for your version of PowerPoint and check that youâve copied the right link. Then, test your video to ensure it plays on any device.
Make the best videos to embed in PowerPoint with Descript
Embedding a video in PowerPoint is a pretty simple process with several benefits for you and your audience. To prevent yawns and glazed-over eyes, youâll need professional-quality videos that will draw your audience in, keep them engaged, and improve message recall.
Descriptâs audio and video editing software lets you record, edit, and publish studio-grade videos to YouTube, then embed them in your PowerPoint presentations in a few clicks.Â
Plus, Descriptâs AI-powered automatic transcription generates high-quality transcripts from your videoâs audio, which you can use as notes while making your presentation. You can also use Descriptâs AI features to get text summaries, auto-generate copy for social media posts, and enhance your audio with Studio Sound .
Take Descript for a spin today to make quality videos that will help you deliver exceptional PowerPoint presentations.
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How-To Geek
How to add a video to a microsoft powerpoint presentation.
If a picture speaks a thousand words, a video speaks a million words!
Quick Links
Embedding videos versus linking to videos, supported video formats in powerpoint, how to insert a video into a powerpoint presentation, manage an embedded video's playback in powerpoint.
Videos can make presentations even more interesting or exciting. If you're looking to add a video to your Microsoft PowerPoint presentation, it's easy to do so. We'll show you how.
In PowerPoint, you can either embed a video or link to a video from your presentation. If you embed a video, your video becomes part of the presentation, which increases the overall size of the presentation file.
Related: How to Send PowerPoint Presentations With an Embedded Video
If you link to a video, PowerPoint only adds a reference to that video in your presentation. The downside of this method is that you need to send the video file separately if you share your presentation with someone. We have written a guide on how to send PowerPoint presentations with videos , so check that out.
In this guide, we'll focus on embedding a video in your presentation so you don't have to worry about sending separate files. And, if you're looking to add a YouTube video to your presentation , there's a way to do that, too.
Related: How to Embed a YouTube Video in PowerPoint
PowerPoint supports multiple video formats, including ASF, AVI, MP4, M4V, MOV, MPG, MPEG, and WMV. If your video is already in one of these formats, you can quickly add that to your presentation.
If your video is in another format, you can convert it to a supported format and then add it to your presentation.
Related: How to Use Handbrake to Convert Any Video File to Any Format
First, make sure the video you want to add to your presentation is saved on your Windows or Mac computer. Then, open your presentation with PowerPoint on your computer.
On the PowerPoint window, in the left sidebar, click the slide in which you want to add a video.
At the top of the PowerPoint window, click the "Insert" tab.
In the "Insert" tab, under the "Media" section (which is to the extreme right side of the interface), click "Video."
You'll now see an "Insert Video From" menu. Here, select "This Device."
Your computer's standard "open" window will open. In this window, access the folder that has your video file. Then double-click your video file to add it to your presentation.
You'll see your selected video in your presentation. To resize this video, click it and use the handles around the video to change its size. Then drag the video to place it at its desired location in your slide.
If you'd like to test the video, at the bottom-left corner of the video, click the play icon.
And you're all set.
Now that you have added a video to your presentation, you might want to change how it plays in your slides. In PowerPoint, you have multiple ways to change your video's playback.
To access these playback options, first, click your video in your presentation. Then, at the top of the PowerPoint window, click "Playback."
In the "Playback" tab, under the "Video Options" section, you will find various options to manage your video's playback.
For example, to change how your video starts to play in your presentation, click the "Start" drop-down menu and select one of these options:
- In Click Sequence : This plays your video in the click sequence. This means if you press the button for the next slide, your video will play.
- Automatically : This option automatically plays your video when the slide with your video opens.
- When Clicked On : Select this option to play your video only when you click it.
The other options are "Play Full Screen," which opens your video in full screen, and "Loop Until Stopped" that plays your video over and over again until you manually stop it.
Before you close PowerPoint, make sure you save your presentation so that your embedded video is saved with it. Do this by clicking File > Save in PowerPoint's menu bar.
And that's how you make your PowerPoint presentations even more engaging by including videos in them. Exciting!
If you don't want to add a video but you do want audio, you can add music to your presentations . This also helps enhance your presentation quality.
Related: How to Add Music to Your PowerPoint Presentation
Free presentation tools
Convert YouTube to PPT
Use our free YouTube to PPT tool to convert any YouTube video into a professionally-designed slide deck in minutes.
Editorial Presentation Template
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Minimalist Light Professional Presentation Template
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Retro Analog Presentation Template
Brutalism-inspired, unusual slide designs. For use with Plus AI.
Swiss Light Professional Presentation Template
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Cosmic Dust Gradient Background Template
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YouTube to PPT converter features
How do i convert a youtube video to ppt.
To convert a YouTube video to PowerPoint, you should decide on what you what the final output to look like. If you just need still images from your video on slides, you can take screenshots of the video and paste them into Google Slides or PowerPoint.
If you want to interpret the content of a video and make a new presentation, you can use the Plus AIÂ YouTube to PPT Â tool.
How do IÂ embed a YouTube video into PowerPoint?Â
Copy the "Embed Code"Â from YouTube. In PowerPoint, click Insert ->Â Video ->Â Online Video ->Â From Video Embed Code.
Can IÂ convert a YouTube video to PPT?
Yes, you can use the Plus AI YouTube to PPT tool to automatically transcribe a video and convert it into a slide deck.
How do IÂ turn a video into a PowerPoint?
The easiest way to turn a video into a PowerPoint is embedding your video into a PowerPoint file.
However, if you want to understand the content of a YouTube video and create a contextual presentation, you should use an AIÂ presentation maker like Plus AI.
Get more with Plus AIÂ for Enterprise
Critical PowerPoint Shortcuts –Â Claim Your FREE Training Module and Get Your Time Back!
How to Make a PowerPoint Presentation (Step-by-Step)
- PowerPoint Tutorials
- Presentation Design
- January 22, 2024
In this beginnerâs guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.
While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if youâve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.
Table of Contents
Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:
- Change the slide order
- Reset your layout
- Change the slide dimensions
- Use PowerPoint Designer
- Format text
- Format objects
- Play a presentation (slide show)
With this knowledge under your belt, youâll be ready to start creating PowerPoint presentations. Moreover, youâll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.
Ready to start learning how to make a PowerPoint presentation?
Take your PPT skills to the next level
Start with a blank presentation.
Note: Before you open PowerPoint and start creating your presentation, make sure youâve collected your thoughts. If youâre going to make your slides compelling, you need to spend some time brainstorming.
For help with this, see our article with tips for nailing your business presentation here .
The first thing youâll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.
This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).
For now, go ahead and click on the Blank Presentation (1)  thumbnail.
Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.
The PowerPoint interface
Here is how the program is laid out:
- The Application Header
- The Ribbon (including the Ribbon tabs)
- The Quick Access Toolbar (either above or below the Ribbon)
- The Slides Pane (slide thumbnails)
The Slide Area
The notes pane.
- The Status Bar (including the View Buttons)
Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.
Below are the important things to know about certain elements of the PowerPoint interface.
The PowerPoint Ribbon
The Ribbon is contextual. That means that it will adapt to what youâre doing in the program.
For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).
Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:
- Online Pictures
- Screenshots
- Screen Recording
The Slides Pane
This is where you can preview and rearrange all the slides in your presentation.
Right-clicking on a slide  in the pane gives you additional options on the slide level that you wonât find on the Ribbon, such as Duplicate Slide , Delete Slide , and Hide Slide .
In addition, you can add sections to your presentation by right-clicking anywhere in this Pane  and selecting Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.
The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.
Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.
The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. Itâs designed as a fast way to add and edit your slidesâ talking points.
To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .
Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .
You can resize the Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).
Note: Â Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .
Now that you have a basic grasp of the PowerPoint interface at your disposal, itâs time to make your presentation.
Adding Content to Your PowerPoint Presentation
Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called Placeholders and theyâre set on the template in the Slide Master View .
To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .
As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.
Note: Â For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.
If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the Autofit Options  icon to the left of the placeholder and selecting Stop Fitting Text to this Placeholder .
Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the Paragraph area  of the Home tab of the Ribbon.
The Reset Command: Â If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .
Insert More Slides into Your Presentation
Now that you have your title slide filled in, itâs time to add more slides. To do that, simply go up to the Home tab  and click on New Slide . This inserts a new slide in your presentation right after the one you were on.
You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .
Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.
If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.
After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.
If you want to follow along exactly with me, your five slides should be as follows:
- Title Slide
- Title and Content
- Section Header
- Two Content
- Picture with Caption
Adding Content to Your Slides
Now letâs go into each slide and start adding our content. Youâll notice some new types of placeholders.
On slide 2 we have a Content Placeholder , which allows you to add any kind of content. That includes:
- A SmartArt graphic,
- A 3D object,
- A picture from the web,
- Or an icon.
To insert text, simply type it in or hit Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.
For my example, Iâll simply type in some text as you can see in the picture below.
Slides 3 and 4 only have text placeholders, so Iâll go ahead and add in my text into each one.
On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:
- A picture from the web
To insert a picture into the picture placeholder, simply:
- Click on the Picture icon
- Find a picture on your computer and select it
- Click on Insert
Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.
If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .
Placeholders arenât the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.
You can use either the Title Only  or the Blank slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.
In the first example above, Iâve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, Iâve inserted a full-sized picture and then 2 shapes and 2 text boxes.
The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the Reset button up in the Home tab  wonât do anything.
That is a good thing if you donât want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.
For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:
- Using graphics in PowerPoint
- Inserting icons onto slides
- Adding pictures to your PowerPoint
- How to embed a video in PowerPoint
- How to add music to your presentation
Using Designer to generate more layouts ideas
If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.
To use Designer , simply navigate to the Design tab  in your Ribbon, and click on Design Ideas .
NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .
Change the Overall Design (optional)
When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.
For additional help thinking through the design of your presentation, read my guide here .
A. Picking your PowerPoint slide size
If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.
However, you do have the option to change the dimensions.
For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).
You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).
To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation, read my guide here .
B. Selecting a PowerPoint theme
The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it, read my article here .
In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.
That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that itâs your responsibility to enhance the design.
If youâre comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.
Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.
To select a different theme, go to the Design tab in the Ribbon, and click on the dropdown arrow  in the Themes section .
For this tutorial, letâs select the Frame theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.
Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .
C. How to change a slide background in PowerPoint
The next thing to decide is how you want your background to look for the entire presentation. In the Variants area, you can see four background options.
For this example, we want our presentation to have a dark background, so letâs select Style 3. When you do so, youâll notice that:
- The background color automatically changes across all slides
- The color of the text on most of the slides automatically changes to white so that itâs visible on the dark background
- The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (weâll likely have to make some manual adjustments to these slides)
Note: If you want to change the slide background for just that one slide, donât left-click the style. Instead, right-click it and select Apply to Selected Slides .
After you change the background for your entire presentation, you can easily adjust the background for an individual slide.
Inside the Format Background pane, you can see you have the following options:
- Gradient fill
- Picture or texture fill
- Pattern fill
- Hide background
You can explore these options to find the PowerPoint background that best fits your presentation.
D. How to change your color palette in PowerPoint
Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.
Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).
The good news is that the colors here are easy to change. To switch color palettes, simply:
- Go to the Design tab in the Ribbon
- In the Variants area, click on the dropdown arrow  and select Colors
- Select the color palette (or theme colors) you want
You can choose among the pre-built color palettes from Office, or you can customize them to create your own.
As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.
E. How to change your fonts in PowerPoint
Just as we changed the color palette, you can do the same for the fonts.
Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.
The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:
- Go to the Design tab  in the Ribbon
- Click on the dropdown arrow  in the Variants area
- Select Fonts
- Select the font pairing you want
You can choose among the pre-built fonts from Office, or you can customize them to create your own.
If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .
If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .
Adding Animations & Transitions (optional)
The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.
A. Adding PowerPoint animations
PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, itâs also easy to get started with basic animations.
Animations are movements that you can apply to individual objects on your slide.
To add a PowerPoint animation to an element of your slide, simply:
- Select the element
- Go to the Animations tab in the Ribbon
- Click on the dropdown arrow  to view your options
- Select the animation you want
You can add animations to multiple objects at one time by selecting them all first and then applying the animation.
B. How to preview a PowerPoint animation
There are three ways to preview a PowerPoint animation:
- Click on the Preview button in the Animations tab
- Click on the little star next to the slide
- Play the slide in Slide Show Mode
To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .
To adjust the settings of your animations, explore the options in the Effect Options , Advanced Animation  and the Timing areas of the Animation tab .
Note:  To see how to make objects appear and disappear in your slides by clicking a button, read our guide here .
C. How to manage your animations in PowerPoint
The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:
- Navigate to the Animations tab
- Select the Animation Pane
Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.
Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .
D. How to add transitions to your PowerPoint presentation
PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.
In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.
To add a transition to a PowerPoint slide, simply:
- Select the slide
- Go to the Transitions tab in the Ribbon
- In the Transitions to This Slide area, click on the dropdown arrow  to view your options
- Select the transition you want
To adjust the settings of the transition, explore the options in the Timing area of the Transitions tab.
You can also add the same transition to multiple slides. To do that, select them in the Slides Pane  and apply the transition.
E. How to preview a transition in PowerPoint
There are three ways to preview your PowerPoint transitions (just like your animations):
- Click on the Preview button in the Transitions tab
- Click on the little star beneath the slide number in the thumbnail view
Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition, see our step-by-step article here .
Save Your PowerPoint Presentation
After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.
To save a PowerPoint presentation using your Ribbon, simply:
- Navigate to the File tab
-  Select Save As  on the left
- Choose where you want to save your presentation
- Name your presentation and/or adjust your file type settings
- Click Save
You can alternatively use the Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.
This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.
To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .
How to save your PowerPoint presentation as a template
Once youâve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.
But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.
If youâre interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .
Printing Your PowerPoint Presentation
After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.
To open the Print dialog box, you can either:
- Hit Ctrl+P on your keyboard
- Or go to the Ribbon and click on File and then Print
Inside the Print dialog box, you can choose from the various printing settings:
- Printer: Select a printer to use (or print to PDF or OneNote)
- Slides: Choose which slides you want to print
- Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
- Collated or uncollated (learn what collated printing means here )
- Color: Choose to print in color, grayscale or black & white
There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:
- How to print multiple slides per page
- How to print your speaker notes in PowerPoint
- How to save PowerPoint as a picture presentation
So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.
When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.
If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by visiting us here .
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How to Create a Video with PowerPoint? [Step by Step Guide]
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In this comprehensive guide, we'll walk you through the process of transforming your PowerPoint presentations into dynamic videos and you will get to know how to create a video with powerpoint. Converting your slides to videos offers numerous benefits, including expanding your reach beyond traditional audiences, boosting viewer engagement with multimedia content, and simplifying content sharing across various platforms. Whether you're a business professional looking to create impactful presentations or an educator aiming to make learning more interactive, this guide will equip you with the knowledge and tools to create compelling videos using PowerPoint.
In this article
Part 1: how to plan and create a video with powerpoint, part 2: [quicker & easier] try virbo ai to make powerpoint presentations with real-time avatars (300 words), step 1: choose template and slides, step 2: add animations, step 3: export your powerpoint presentation as a video, part 4: benefits of turning your presentation into a video.
Before diving into the creation process, it's essential to plan your video meticulously to ensure it resonates with your target audience. Start by outlining the key messages and objectives you want to convey through your video. Consider the visual elements, such as images, charts, and animations, that will enhance your content and engage viewers effectively.
Once you have a clear plan in place, creating a video with PowerPoint becomes a straightforward process. Utilize PowerPoint's extensive features to design visually appealing slides, incorporate relevant transitions and animations, and add background music or narration to elevate the overall viewing experience.
Remember, a well-planned video not only captures attention but also delivers your message succinctly and persuasively. So, invest time in planning and crafting your PowerPoint presentation to create a compelling video that resonates with your audience and achieves your objectives.
Virbo AI is a cutting-edge platform designed to revolutionize the way you create PowerPoint presentations by incorporating real-time avatars. With Virbo AI, you can effortlessly transform your static slides into dynamic and engaging presentations that captivate your audience.
One of the standout features of Virbo is its seamless importing capability, allowing you to integrate your existing PowerPoint presentations directly into the platform. This feature enables you to leverage Virboâs innovative avatars to create more personalized and interactive content, enhancing viewer engagement and retention.
The Virbo AI platform boasts a user-friendly interface and a diverse range of customizable templates featuring animated avatars. Whether you're looking to create a professional business presentation, an educational tutorial, or a creative storytelling video, Virbo offers a variety of templates to suit your needs.
Here's how to use Virbo to convert your animated PPT to a video in just a few clicks, before starting to turn your powerpoint into a video, it'll be better to download the Virbo app beforehand:
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- Select the prominent "Create Video" button. Within the displayed window, locate the "Import PPT" feature situated in the bottom left corner. This option serves as your entry point to integrate your animated PowerPoint presentation into the Virbo platform.
Part 3: [Traditional way] Step-by-Step Process to Create A Video with PowerPoint
Begin by selecting a template that aligns with the theme and tone of your presentation. PowerPoint offers a variety of customizable templates that cater to different presentation styles. Once you've chosen a template, use âAnimationsâ customize it by adding relevant text, images, and graphics to create engaging slides that convey your message effectively.
Enhance the visual appeal of your presentation by incorporating animations and multimedia elements. Use PowerPoint's animation and transition features to add movement and flow to your slides. You can also insert video and audio files to provide additional context or emphasize key points. Consider recording your presentation using PowerPoint's built-in recording feature to add a personal touch. Additionally, adding captions to videos can make your content more accessible and engaging for viewers.
Once you've finalized your presentation, it's time to export it as a video file. In PowerPoint, navigate to the 'File' menu and select 'Export' or 'Save As.' Choose the 'Create a Video' option and select the desired video quality and format. Alternatively, you can save your presentation as a PowerPoint show (.ppsx) to retain all the interactive features and animations, allowing viewers to watch the presentation at their own pace.
Transforming your PowerPoint presentation into a video offers several compelling benefits that can significantly enhance the impact and reach of your content.
- Easy to Share and Distribute: Videos are easily shareable across various platforms, including social media, email, and websites. This enables you to reach a broader audience and maximize the exposure of your message with minimal effort.
- Enhanced Visual Appeal: Videos allow you to incorporate dynamic elements such as animations, transitions, and multimedia content, making your presentation more visually engaging and memorable for viewers.
- Captures Attention: Videos are inherently more engaging than static slides, capturing the attention of viewers and encouraging them to stay engaged with your content for a longer duration.
- Improved Accessibility: Adding captions and subtitles to your video ensures that your content is accessible to a wider audience, including individuals with hearing impairments or those viewing your video in a noisy environment.
- Versatility: Videos can be repurposed for various purposes, such as marketing campaigns, training sessions, or educational materials, providing you with a versatile and cost-effective content creation tool.
- Increased Engagement and Retention: Videos have the ability to evoke emotions and tell a compelling story, making your message more relatable and memorable for viewers. The combination of visual and auditory elements in videos can significantly increase viewer engagement and retention rates
In this guide, we've explored the step-by-step process of how to create a video with powerpoint presentations, highlighting the numerous benefits such as enhanced visual appeal, increased engagement, and easy sharing. By applying these techniques and exploring options like Virbo AI, you can significantly elevate the impact and reach of your presentations. We highly recommend Virbo AI for its innovative features, including real-time avatars, which can further enhance your video content and captivate your audience.
Elevate your presentations today with Virbo AI and transform your ideas into engaging and memorable videos!
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A simple guide to slideshows
Learn what slideshows are, how theyâre used, common features, and how to choose a slideshow maker. Get started creating your own slideshows today with Microsoft PowerPoint.
What is a slideshow?
What are slideshows used for.
Meetings and presentations
Slideshows are most frequently used to create professional presentations for business meetings, conferences, and educational purposes. A slideshow program  allows people to organize content, include visuals, and enhance the overall impact of their message.
Visual storytelling
Because slideshows sequentially display engaging visuals, text, and other multimedia, theyâre a strong way to tell a cohesive and compelling narrative from start to finish.
Content creation
Slideshows give content creators a versatile and efficient way to organize information, increase visual appeal, and communicate effectively across different contexts.
Photo and video sharing
Slideshow makers are popular for creating photo and video presentations, especially for events like weddings, birthdays, and vacations. People can add transitions, music, and captions to fully bring the photo-sharing experience to life.
Training and tutorials
Slideshows help break down complex information into digestible chunks with the support of visuals and text, making them ideal for instructional materials, tutorials, and training modules.
Collaborative projects
In collaborative settings, teams use slideshow makers to create joint presentations or reports. The best slideshow makers enable multiple contributors to add their content simultaneously, which helps ensure a cohesive and unified presentation.
What are the features of a slideshow creator?
Slideshow creators vary in what they offer but ideally include:
A library of templates, themes, and images.
If youâre not a designer, this feature is huge. Simply browse the options available in your slideshow maker library to create a polished, professionally designed presentation in a flash. Be sure to confirm that access to the library is free and the images are approved for unrestricted usage.
Audio and video compatibility.
Keeping your audience engaged is key to any successful slideshow presentation. To mix things up, being able to add a multimedia elementâlike a song or a video clipâwill help people stay focused and interested.
Presentation tools.
Handy presenter tools go a long way toward making your slideshow experience seamless. For example, straightforward slide navigation, slideshow keyboard shortcuts, pen and highlighter markup, and adjustable resolution settings.
AI assistance.
With AI revolutionizing content creation, using a slideshow maker that has AI capabilities will enhance efficiency and innovation. Depending on the slideshow app you have, creating an entire slideshow could be as easy as a quick prompt, like âMake a presentation about the benefits of sustainable fashion that has 15 slides.âÂ
Animations.
Like audio and video, animations give your audience a bit of sensory surprise that can capture their attention.Â
Slide transitions.
Add some pizzazz to how you change slides with visual effects like fading, wiping, and zooming.Â
Screen recording.
Being able to record your screen in a slideshow maker is helpful when giving an instructional talk, software demonstration, and other types of presentations that require visual aids.
A place to put speaker notes.
Having somewhere to jot a few notes down will help remind you of everything you want to cover as you present.
Different viewing options.
Looking at different viewsâfor example, a presenter view, an audience view, and a high-level view of slide orderâis useful when organizing your slideshowâs structure and understanding and preparing for what youâll see versus what your audience will see.
How do I choose the right slideshow maker?
When choosing a slideshow maker, keep the following questions in mind to make sure you get the most for your money:
Is it scalable with your business?
As your organization grows and changes, itâs important to have flexible technology that adapts to new needs. Having certain featuresâsuch as cloud-based collaboration, compatibility with other work apps, and a mobile appâwill help ensure that no matter how your business changes, the slideshow maker is up to the task. This also applies to pricing plans. Consider choosing a slideshow app that has a subscription plan (so the software is always up to date), volume-based pricing, or enterprise-level pricing.
Does it have a variety of visual elements?
Itâs pretty much a given that a slideshow maker will allow you to add images, but think outside the JPEG boxâwhat other visual elements are available to you? Features like preset themes, free templates, SmartArt, a built-in clip art library, shape tools, background styles, 3D models, and charts and graphs provide diverse ways to switch up how a slideshow looks without relying solely on adding your own images.
Is it easy to use?
You could have the most feature-rich slideshow maker on the market, but if it isnât easy to use, you probably wonât use it. Or you will, but youâll be frustrated, waste valuable time, and have difficulty convincing people you work with to use it. As you research slideshow makers, look for videos that show the appsâ interfaces in action to help you decide if theyâre intuitive and will have a shorter learning curve.
Does it have collaboration and sharing options?
Because making a slideshow is often a collaborative effort, itâs worthwhile to find a slideshow creator that was designed with this in mind. Pick one that offers editing controls and commenting, as well as the ability to work on a slideshow at the same time as someone else. Having a cloud-based slideshow maker will be key here. Youâll not only save yourself time but also keep things simple by not having multiple versions of the same slideshow.
Explore more about slideshows and slideshow makers
Copilot in powerpoint.
Transform how you make slideshows with the versatile AI in Copilot for PowerPoint.
Improve your presenting skills
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Six slideshow tips and tricks
Read up on tips about how to finesse your slideshows to give your most confident presentations.
Get free PowerPoint templates
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How to make a branded slideshow
Create a cohesive visual identity for your brand that goes beyond adding a logo to every slide.
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The benefits of visual aids in slideshows
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Explore the different ways that people learn and how to include all learning styles in your presentations.
Frequently asked questions
How do i make a good slideshow.
Making a good slideshow in PowerPoint is easy:
Plan what youâd like to include in your slideshow.
Launch your slideshow creator.
Choose the theme youâd like.
Import media.
Add text, music, and transitions.
Record, save, and share your slideshow.
Learn more about how to make a slideshow .
How do I add music to a slideshow?
To add music to a slideshow, first make sure that youâre using a slideshow maker with music compatibility. In PowerPoint, follow these steps:
Open your PowerPoint presentation and select the slide where you want to add music.
Click on the Insert tab in the ribbon menu.
Click on the Audio button and select Audio on My PC.
Browse to the folder on your computer where the audio file is located and select it.
Click on the Insert button.
How do I record a slideshow?
The steps for recording a slideshow in PowerPoint will vary depending on the version that you own. Get help with slideshow recording based on your version.Â
What types of files can I add to a slideshow?
File compatibility in PowerPoint includes the use of JPEGs, PNGs, TIFFs, GIFs, PDFs, MP3s, WAVs, MIDIs, MPEG-4 Videos, and Windows Media Videos. Â
How do I share my slideshow?
To share your PowerPoint slideshow, follow these steps:
Open your presentation and click Share at the top right of your screen.
If your presentation isn't already stored on OneDrive, select where to save your presentation to the cloud.
Choose a permission level, like Anyone with a link , or maybe just people in your company. You can also control if people can edit or just view the doc.Â
Select Apply.
Enter names and a message.
Select Send.
IMAGES
VIDEO
COMMENTS
On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx). Select File > Export > Create a Video. (Or, on the Recording tab of the ribbon, select Export to Video .) In the first drop-down box under the Create a Video heading, select the video quality you want, which pertains to the ...
To turn a PowerPoint presentation into a video, first, open your presentation with the PowerPoint app on your Windows or Mac computer. In the top-left corner of PowerPoint, click the "File" option. From the sidebar that opens after clicking the "File" option, select "Export." In the "Export" menu, click "Create a Video."
Learn how to publish your own video using Microsoft PowerPoint with narration, annotations, animations, and timings. As full disclosure, I work at Microsoft ...
Join 400,000+ professionals in our courses here đ https://link.xelplus.com/yt-d-all-coursesLearn how to create a video using PowerPoint. I'll first show you...
Choose the option Create a Video at the very bottom of the right-hand side of the screen. 3. Find the Create a Video tab if you want to see the available video quality options. 4. Click on the downward-pointing arrow next to the Computer & HD Displays option and choose from the three available options.
Watch this video to learn how to convert your PowerPoint presentation into a video. When you make a recording of a presentation, all its elements (narration,...
Under the Save & Send menu, find and click on Create a Video. Click on the Computer & HD Displays option to customise the video size and quality (small, medium and large size & quality). Click the Don't Use Recorded Timings and Narrations to select if you're using timings and narrations. Click Create Video and another dialogue box opens.
3. Create Your PowerPoint Video. Finally, click on Create Video. PowerPoint will open up a Save As window, and you'll need to set a folder and filename for your finished video. Set a folder and filename to save your finished video, as well as a video format.
To get started, open the PowerPoint presentation you would like to turn into a video and click the "File" tab in the top-left corner of the window. IDG / Marshall Gunnell. Next, click ...
Step 1: On the File menu, select Save to make sure you have saved all your recent work in PowerPoint presentation format (.pptx). Step 2: On the File menu, select Save As. Step 3: Select the folder location where you want to store your PowerPoint Show file. Step 4: In the Save as type box, choose PowerPoint Show (*.ppsx).
Step 3: Click Insert. If you choose to embed an online video, copy the link to the video you want to embed and paste it in the blank field. A preview of your video will appear in the Insert video pop-up. Click the Insert button to embed the video in your presentation.
On the PowerPoint window, in the left sidebar, click the slide in which you want to add a video. At the top of the PowerPoint window, click the "Insert" tab. In the "Insert" tab, under the "Media" section (which is to the extreme right side of the interface), click "Video." You'll now see an "Insert Video From" menu.
Microsoft PowerPoint is a presentation design software that is part of Microsoft 365. This software allows you to design presentations by combining text, images, graphics, video, and animation on slides in a simple and intuitive way. Over time, PowerPoint has evolved and improved its accessibility to users.
In this step-by-step tutorial, learn how to record your PowerPoint presentation as video. Watch how to insert a narration, video, and then export your PowerP...
If you want to interpret the content of a video and make a new presentation, you can use the Plus AI YouTube to PPT tool. How do I embed a YouTube video into PowerPoint? Copy the "Embed Code" from YouTube. In PowerPoint, click Insert -> Video -> Online Video -> From Video Embed Code.
To do that, simply go up to the Home tab and click on New Slide. This inserts a new slide in your presentation right after the one you were on. You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint.
Head on to the recording studio. Access the "Present and record" option on the editor's top-right side or click on the three-dot menu to select it among recommended actions. Select "Go to recording studio" and set up your camera and microphone. Start recording with your notes in Presenter's View and have the options to pause and ...
This is part 12 of the series of tutorials on PowerPoint 2016. In this video we will learn how to create a video from a PowerPoint presentation. For more in...
Consider recording your presentation using PowerPoint's built-in recording feature to add a personal touch. Additionally, adding captions to videos can make your content more accessible and engaging for viewers. Step 3: Export Your PowerPoint Presentation as a Video. Once you've finalized your presentation, it's time to export it as a video file.
To add music to a slideshow, first make sure that you're using a slideshow maker with music compatibility. In PowerPoint, follow these steps: Open your PowerPoint presentation and select the slide where you want to add music. Click on the Insert tab in the ribbon menu. Click on the Audio button and select Audio on My PC.
I am using PowerPoint to create a video tutorial with animations and I want to get more efficient in synchronizing a separately recorded voice narration and the rendered MP4 video file. My presentation has many pages and each page has transitions and some have animations. It usually takes me many try and errors attempts to adjust transitions ...
In PowerPoint, you can create a presentation from scratch, or from a theme with built-in graphics, fonts, and placeholders for your text, images, and content...
4h ago. 181 Likes, TikTok video from Duncanzz Tech (@duncanzz): "How to create a PowerPoint presentation for free how to create a presentation for free using AI website for creating presentation for free ##ai##presentation##coolwebsites##powerpoint##powerpointpresentation##techtok##duncanzz##tiktokglobal".
Learn everything you need to know to get started using Microsoft PowerPoint! You'll learn all the basics plus more, including: how to choose a design theme...