administrative assistant cover letter word

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

Executive assistant cover letter.

Office Administrator Cover Letter

Data Entry Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Administrative Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write an Administrative Assistant Cover Letter

• Cover Letter Text Examples

When writing your administrative assistant cover letter , focus on how you can keep office functions running smoothly for the employer that posted the job. Also, emphasize your related skills , such as weekly reporting, process streamlining, or task prioritization. This guide offers cover letter examples and tips for landing your next administrative assistant position.

Administrative Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A good administrative assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, company, and contact information (when available)

Note: Feel free to omit this section when sending your cover letter as an email message as long as your contact details are part of your email signature. If you’re unsure whether to send your letter as an email message or attachment, first look for any instructions on the job posting. When the posting doesn’t specify, you can use your discretion. While email messages are increasingly common, an attachment is often still better for more formal applications to large employers.

Jacob Harding Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 56789 | LinkedIn

January 14, 2024

Mariana Olsen Senior Hiring Manager Robert Half (098) 765-4321 [email protected]

2. Salutation

Address your recipient by name – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Note: While a colon is standard punctuation here, you can use a comma if you know your recipient or the company has a more casual work culture.

Dear Ms. Smith:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your resume or a key credential the company seeks in applicants. Then, connect that highlight to your main strengths and overall candidacy for the advertised administrative assistant role. Refer to the hiring organization by name here to further convince the recipient you’re applying to them specifically.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new administrative assistant opening.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the [event] last month.”

Reducing event expenses by 45% last year by sourcing more cost-effective (yet high-quality) venues was the top achievement of my career so far. I’m excited to make a similar impact as your next administrative assistant.

4. Job- or employer-specific paragraph(s)

This section is crucial, so think it through fully for each application in your job search.

On a separate document or sheet of paper, take 10 minutes to brainstorm why this administrative position or employer interests you based on the job posting. When you’re done reflecting, review your notes: Do any stand out as important or persuasive? Adapt those points into one or two brief paragraphs that speak to the job opening at hand. By making this description a central part of your letter, you’ll more likely persuade the manager to call.

Following this explanation, cite a few more of your administrative assistant skills or achievements , possibly as bullet points.

I’m drawn to Robert Half’s reputation for prompt, high-quality customer service. With a focus on efficiency and data accuracy, I’m a perfect fit for your organization. My recent achievements include:

• Redesigning the stock inventory system to reduce waste by 35%
• Earning over 95% client satisfaction on monthly feedback surveys throughout 2022
• Receiving formal praise at the last company-wide meeting for my support of the senior leadership team

5. Conclusion

Finally, request an interview and thank the hiring manager for their time and attention. Consider briefly restating why this administrative assistant job interests you. You can also use this section to refer to your resume or other application materials. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing how I can help create a calm, efficient workplace for your staff. Please let me know the most convenient time to talk further. Thank you for your time and consideration.

Matt Lauducci

Administrative Assistant Cover Letter Tips

1. show you can keep office functions running smoothly.

Start your letter with an example of your success in making business operations more productive and organized. You’ll impress hiring managers by displaying how you help streamline regular tasks so a team can focus on its short- and long-term goals.

Last year, I won my firm’s “Administrative Excellence” award for raising data entry efficiency by 30%. I hope to generate similar value at Randstad US as your next administrative assistant.

2. Explain why you’re drawn to the opportunity

When brainstorming points for your cover letter, think about what the role has in common with your background or goals. For instance, maybe it’s one of the many administrative assistant jobs in health care, a sector you’d like to return to. Or perhaps the organization provides social services that resonate with you. You might also be attracted to a company’s values or philosophy around continuous improvement.

I see you’re looking for a strong communicator with extensive payroll software experience. My writing and public speaking skills and my 12 years of experience with ADP software make me the perfect candidate.

3. Describe your key administrative skills

What are your top strengths as an administrative assistant? Which office areas can the employer count on you to manage and optimize? Outline these on your cover letter, possibly as bullet points, so they stand out from your other information.

I bring a creative and dedicated work ethic to the task of running an efficient office. My top skills include:

• Preparing email correspondence, memos, and weekly reports for management
• Overseeing expense and travel reports, as well as managing the daily calendars for senior staff
• Directing office traffic flow and connecting customers with the appropriate staff

Administrative Assistant Text-Only Cover Letter Templates and Examples

Mariana Olsen Senior Hiring Manager Robert Half (000) 111-2222 [email protected]

Dear Ms. Olsen,

Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.

As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:

• Receiving written recognition for providing outstanding administrative support to the Senior Leadership Team
• Redesigning the stock inventory system to reduce waste by 35% in 2020
• Achieving a consistent client satisfaction rate of over 95% since starting my current role

I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.

Jacob Harding

Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | Worcester, MA 97225 | LinkedIn

January 12, 2024

Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]

Dear Ms. Smith,

During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.

A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:

• Overseeing expense and travel reports as well as managing the daily calendars for senior staff
• Utilizing Microsoft Office Suite products including Word, Excel, and PowerPoint

I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.

Latisha Atherton Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 84848 | LinkedIn

January 13, 2024

Kyron Baker Senior Hiring Manager Randstad US (444) 555-6666 [email protected]

Dear Mr. Baker,

Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.

I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:

• Successfully training three new administrator assistants who all went on to become valued full-time staff members
• Leading a team that provided outstanding support to management, contributing to a productivity increase of 25% in 2020
• Redesigning the calendar system to improve the appointment booking process and reduce meeting overlaps.

I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.

Latisha Atherton

Administrative Assistant Cover Letter Frequently Asked Questions

How do i sell myself as an administrative assistant -.

Describe the benefit of your work to past employers. You can develop the best cover letter by brainstorming ways you've improved office efficiency, cost-effectiveness, or communications. When possible, quantify these highlights in terms of a percentage or dollar amount.

How do I write a cover letter for an administrative assistant job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you were praised for streamlining processes in a recent internship, or perhaps you introduced better reporting as a volunteer for a local nonprofit. Also, consider how your background aligns with the company’s stated values or mission. Points like these can make a compelling cover letter, regardless of your experience level.

Should I send my cover letter as an email message or attachment? -

Like your resume. Carry over that document's basic format settings , like font style, line spacing, and page margins.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Assistant Cover Letter Example

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Get this free administrative assistant cover letter sample in Word

Our administrative assistant cover letter example  is short, clear, and straightforward to create a meaningful impact on recruiters within a few seconds. Whether you want to work as an administrative assistant in healthcare, education, or any other industry, this cover letter sample  will help you get noticed. Download it now and customize it to the specific position to get yourself hired for the dream job.

• File format:  Word (Microsoft)
• File size:  79 KB
• Ready-to-use:  fast, easy, and free

According to the US Bureau of Labor Statistics , administrative assistant jobs will decrease by 10% over the next decade. So, with fewer job opportunities and increased competition, you must go the extra mile to get selected for the interview.

To set yourself apart from the other candidates, you should seek referrals from active employees of the firm , include a work portfolio link, and mention relevant certifications. Moreover, using a professional format and strategically arranging the information in the administrative assistant cover letter can also capture the attention of hiring managers.

Don’t know where to start from? No worries! We are here to help you.

In this article, we will explain 6 steps to write a professional administrative assistant cover letter . We have also provided a free administrative assistant cover letter template to help you align your skills to the employer’s needs.

Administrative Assistant Cover Letter Example (Text Format)

Full Name Address Phone Number Email Address

Hiring Manager’s Full Name Job Title Company Name Company Address

To: Hiring Manager Full Name, Date

Dear Mr. /Ms./ Mx. Hiring Manager Last Name,

As a dedicated administrative assistant with 3+ years of experience, I am thrilled to apply for the advertised position at ABC firm, as mentioned on the XYZ website. My administrative skills and understanding of the latest trends in the industry align well with the firm’s objective of providing personalized solutions, exceptional customer service, and smooth operational processes.

In my previous role at (ABC) firm, I acquired valuable experience and contributed significantly to the organizational growth. I streamlined the data management process, appointments, and meetings, reducing scheduling conflicts by 15%. Moreover, I also achieved a customer satisfaction rate of 90% through my effective interpersonal skills. Additionally, I was given an award titled ‘ Employee of the Yea r’ for appreciating my remarkable innovative skills in the field of administration.

My soft skills, like communication, teamwork, and time management, have helped me manage multiple tasks simultaneously. Besides that, I also have excellent writing skills to prepare reports, emails, letters, and invoices. Further, I am well-equipped to use different software like Microsoft Office, Google Sheets, and Dropbox to manage and automate my administrative work.

Equipped with a result-driven mindset and committed to delivering excellence, I look forward to contributing to success in the administrative projects at (ABC) firm. I am eager to discuss how my qualifications and skillset align with the needs of your company through an interview. Thank you for considering my application. Please feel free to contact me at the given (phone number or email address) for an interview at your ease.

Sincerely, Leah Richards

6 Tips To Write An Administrative Assistant Cover Letter

If you are a professional, hard-working, and committed administrative assistant, then follow these 6 tips to display these qualities in your cover letter:

1. Pay attention to the formatting in the administrative assistant cover letter

A well-formatted administrative assistant cover letter is essential to give a professional and organized impression tohiring managers. Moreover, it shows the applicant’s attention to detail, which employers look for in administrative roles. Further, it enhances the readability of the letter , increasing the chances for hiring managers to review your application.

Formatting the administrative cover letter includes both the layout and structure as follows:

• Use professional font types like Arial or Times New Roman, and keep the font size between 10-12pt. Additionally, set the margins to 1 inch and maintain the letter’s length to 250 words.
• Follow the standardized pattern for the cover letter, including the salutation, introduction, body, and closing section. In addition, add the signature at the end of the cover letter.

2. Research the company to customize the cover letter

Doing thorough research will help tailor the cover letter to the administrative assistant requirements mentioned in the job description. Moreover, it allows you to better understand the organization’s service, initiatives, and products to clearly address the needs of the firm. Including such information in the cover letter will also increase your chances of being selected for the interview.

To research the company, you can visit the company’s website, LinkedIn profile, or any other social media account. Moreover, you can also build a network with the people working in the organization to have detailed insights regarding the company’s current projects. Remember, the goal is to create a well-researched and personalized cover letter that convinces employers to contact you.

3. Start with a strong introduction in the administrative assistant cover letter

The introductory lines in the cover letter should show your interest, seriousness, and a direct connection to the advertised job posting. Overall, the introduction should be convincing enough to hook and engage the employers . Here’s what you can add to the introduction part:

• Illustrate where you heard about the job- If you were informed about the job through a referral, specific job posting website, or any other forum, you could mention that. It helps employers learn the context and shows your attentiveness to detail.
• Explain how you are a good fit for the role- Highlight any specific achievement, experience, or high qualification that presents you as the right fit for the role.
• Connect with the company’s goals- Align your values or skillset with the objectives and goals of the firm.

4. Align your administrative skills to those required in the job description

Matching your skill set according to the advertised job posting establishes a direct connection between your administrative skills and organizational needs. To do that, read and analyze the job description carefully to identify the required skill set for the role.

List 3 to 4 core skills and competencies and tailor your skillset to that. For example, if the job description highlights skills like teamwork and problem-solving or requires Microsoft Office experience, you can write something like this:

• Collaborated with a cross-functional team of 15 members to develop and execute a new scheduling system, increasing overall efficiency by 20%.
• Proficient in using Microsoft Office tools like Word and Excel, improving data management by 10%.

5. Focus on your proudest accomplishments

Highlighting your strengths and achievements establishes that you can provide meaningful value to the organization. Reflect upon your previous job experience, and identify the most significant accomplishments. Additionally, quantify them through numbers to create a compelling impact on the employers. You can write something like this:

“Implemented the new scheduling software to streamline the meeting and appointments, reducing the scheduling errors by 15%”.

If you have received any award or attended any international conference, you can also mention that in this section. ‘ I was awarded the ‘Administrative Excellence Award’ for my remarkable administrative efforts and innovative solutions in the field.

6. Wrap it up with a positive call to action

In the last section, conclude the administrative cover letter by reiterating your interest in the job position, adding the unique selling points, and a call to action. Start by expressing your passion to indicate your eagerness to join the company. Moreover, focus on how your qualifications and experience are best suited for the position.

Show gratitude to the hiring managers for reviewing your job application. Further, add your contact details so recruiters can contact you to proceed in the process. Finally, end the administrative assistant cover letter with a salutation and a signature.

Administrative Assistant Resume Example

Administrative Assistant Cover Letter FAQS

How to write a cover letter for an administrative assistant without experience.

If you want to start your career as an administrative assistant and do not have any job experience, refer to any internship and volunteer work . Moreover, express your willingness to learn and emphasize your acquired skills. Apart from this, you can follow the same pattern mentioned above to write an entry-level administrative assistant cover letter .

How do I sell myself as an administrative assistant?

The right way to market yourself as an administrative assistant is to build an online portfolio website and network with the right people. Moreover, incorporate industry-specific keywords in the cover letter to grab instant attention. In addition, you can also showcase your achievements and experience to stand out as an administrative assistant.

How do you download an administrative assistant cover letter?

To download our free administrative assistant cover letter template , follow the below-mentioned steps:

• Move to the top of the page.
• Check the download button and choose the version of the file compatible with your device.
• Press download.
• Edit now to customize the cover letter.

Free Resume Templates to Download in Word

17 Professional Administrative Assistant Cover Letter Examples for 2024

Your administrative assistant cover letter must immediately highlight your organizational skills. Employers seek meticulous attention to detail in candidates. In the second paragraph, showcase your ability to communicate effectively both verbally and in writing. Your cover letter should reflect your interpersonal expertise and capacity for seamless office management.

All cover letter examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Administrative Assistant Ii

Cover letter guide.

Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Assistant Cover Letter

Key Takeaways

By Experience

Crafting a compelling administrative assistant cover letter can be a tricky part of your job search. You've found the perfect position, and the application calls for a cover letter, not just a repetition of your resume. It's your chance to share a standout achievement, giving it life beyond bullet points. Striking the balance between professionalism and a fresh, unique voice—without stepping into clichés—is essential, all while keeping it to one succinct page. Let's guide you through creating a cover letter that opens doors.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the administrative assistant cover letter it would write for you.

If the administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Administrative Assistant resume guide and example
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• HR Administrative Assistant cover letter example
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• Hotel Front Desk Receptionist cover letter example
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Administrative Assistant cover letter example

Leroy Bayley

New York, NY

+1-(234)-555-1234

[email protected]

• Customization: The cover letter is tailored for an Administrative Assistant role, emphasizing the applicant's relevant experience and achievements, such as leading initiatives to improve scheduling and task management systems.
• Demonstration of Results: It showcases quantifiable success by mentioning a specific instance where the applicant's actions led to a 20% productivity increase, which is compelling evidence of their potential impact on the company.
• Company Research: The letter reflects the applicant's awareness of the company's values by mentioning its commitment to quality and innovation, suggesting that the candidate has done their homework and is genuinely interested in the company’s culture and goals.
• Call to Action: The cover letter concludes with a proactive call to action, inviting the hiring manager to schedule an interview, which demonstrates the applicant's keenness to move forward in the application process.

The format of your administrative assistant cover letter: structure, fonts, margins, and more

Your administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your administrative assistant cover letter:

• Use the same font in your administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a administrative assistant cover letter

• Header: This includes your contact information, the date, and the employer's contact information, necessary for ensuring the recruiter can easily get in touch with you.
• Greeting: Tailor this to the hiring manager if possible, as personalization can demonstrate your attention to detail—a crucial skill for an administrative assistant.
• Introduction: Briefly introduce yourself and express your enthusiasm for the administrative assistant role, highlighting your organizational skills and readiness to support the workplace efficiently.
• Body: In one or two paragraphs, detail your relevant experience, skills in managing office tasks, proficiency in software used for administration, and any specific achievements or accolades that underline your suitability for the role.
• Closing: Reiterate your interest in the position, thank the reader for their time, offer any additional attachments like references, and provide a call to action, such as a request for an interview, showcasing proactive communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Necessary for managing schedules, coordinating meetings, and handling multiple tasks effectively.
• Strong communication abilities: Crucial for drafting correspondence, engaging with clients, and conveying information clearly to other team members.
• Proficiency in office technology: Knowledge of office software, such as Microsoft Office Suite and email management, for efficient completion of tasks.
• Attention to detail: Vital for accurate data entry, proofreading documents, and maintaining records without errors.
• Time management expertise: Ability to prioritize tasks, meet deadlines, and manage the executive's calendar efficiently.
• Proactive problem-solving: The capacity to anticipate potential issues and take initiative to resolve them, minimizing disruptions to daily operations.

Kick off your administrative assistant cover letter: the salutation or greeting

When writing your administrative assistant cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your administrative assistant cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [First Name Last Name],
• Dear [Job Title],
• Dear [Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear Sir or Madam,

The administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your administrative assistant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrative assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience administrative assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their administrative assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Summarizing the most important aspects in writing your administrative assistant cover letter, remember to:

• Create a personalized administrative assistant cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrative assistant cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrative assistant cover letter with two sentences that reflect what is most important about your application;
• Your administrative assistant cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrative assistant cover letter with a nod to the future with what you aim to achieve in this potential role.

Administrative Assistant cover letter examples

Explore additional administrative assistant cover letter samples and guides and see what works for your level of experience or role.

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Administrative Assistant cover letter example

Administrative assistants perform vital roles in large organizations and even small businesses. That’s why hiring managers are looking for candidates who are organized, efficient and great communicators to complete essential clerical tasks alongside larger projects. When it comes to landing an administrative assistant position, your resume is rather limited in its ability to tell your personal story and your previous successes. That’s where a great cover letter comes into play.

An outstanding cover letter can make the difference between a so-so candidate and someone a hiring manager can’t wait to interview. Administrative assistant positions can be competitive, but with this guide and resume.io’s professionally designed tools, you’ve got the knowledge to pass this test with flying colors. If you haven’t already perfected your resume, that’s a great place to start this new professional journey. 

Check out our administrative assistant resume -specific resume examples, templates  and general resume writing guide . Now it’s time to get started on a great administrative assistant cover letter. 

This guide, an effective cover-letter example and cover letter samples for other administrative roles, will:

• Help you understand the purpose and principles of a strong cover letter
• Explain the best practices for structure and formatting as related to your industry
• Give you proven psychology principles to help you influence your outcome
• Teach you to avoid the biggest mistakes made by other applicants in your field.

The purpose of an admin assistant cover letter

Sometimes called an application letter or letter of motivation, a cover letter is a 400- to 500-word document meant to summarize your skills, experience and perspectives in a positive and intriguing way. As you probably already noticed, your assistant resume is rather limited in the ways it can highlight your personality or personal goals. Beyond the profile summary’s hearty paragraph, the rest of the document can feel like a dry amalgamation of workplaces and degrees. That’s why a cover letter is one of the most requested application materials. It’s the best chance for an employer to get to know YOU. You can almost think of it as a pre-interview.

Does personality matter?

Believe it or not, finding an employee who is not only talented but enjoyable to work with is high on a hiring manager’s list of priorities. One study asked professionals in a range of industries to choose “the single most desirable quality in a worker.” 

The result?  

Nearly 80 percent chose “personality” as their top asset. While this finding is significant, it probably isn’t surprising. After all, who wants to work with a jerk? What this study does do, however, is underline the importance of a strong cover letter that captures the essence of who you are. There may be others with your skills, but an application letter full of charisma and charm can make you stand out as the office assistant who will brighten everyone’s day.

If you are looking for cover letter examples that illustrate other level positions, consider these: 

• Customer Service Representative cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Personal Assistant cover letter sample
• Office Manager cover letter sample
• Administrative Officer cover letter sample
• Secretary cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

Best format for an administrative assistant cover letter example

It often helps to present your arguments and tell your story when there is a logical cover letter format.

The format of an admin assistant cover letter should contain the following elements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and sign-off)

The format of an admin assistant cover letter should cover the entire basic picture of how you smooth the path for administrators. It is easy to call yourself “helpful” but much more difficult to describe in detail how you multitask with aplomb, understand the working styles of those you report to and are eager to learn industry specifics. The cover letter sample at the end of this paragraph provides a good illustration of this approach.

The comprehensive cover letter guide offers more general advice about how to go about compiling cover letters, but below you will find specific advice on how to maximize the effectiveness of each specific letter paragraph and section.

This administrative assistant cover letter example is a good foundation to develop your own professional application:

Dear Ms. Woods,  Since my childhood, I have experienced a deep pleasure in keeping every plate spinning.  When a Spike employee requests administrative assistance, they need to know that you will not only complete what they ask, but also do it to the very highest standard. This requires practiced organizational skills, mental agility and a singular focus on tasks. In my five years of admin experience, I have never missed a deadline and always received the best appraisals for quality of work. Admin assistants need to get things done and do them well.  You expect your administrative assistants to be familiar with the latest technology, utilize the most cutting-edge communication methods and organize their time so that they can be of the most use to the most people. My weekly productivity blog has 5,500 subscribers, so the latest thinking and practice is not foreign to me. Five years of administration experience make me the perfect candidate: 

• Exclusive experience in consumer fashion. I know the demands of the industry.
• Work ethic – complete 80-100 individual tasks a day – I just love ticking them off.
• Ambitions to grow. Am about to complete a distance learning business degree.  

Busy days put a smile on my face. When tasks are coming at me thick and fast, I don’t let anything drop off the table unless I know that I have done my best. In my role as an administrative assistant, adopting a service-first attitude with all those I work with helps me to make their working days more successful by filling in the gaps. If I have the skills to do a great job, there is no task that I would not take on. If I don’t possess the skills, I will learn them or ask someone else to help me. If it sounds like I might be able to make a difference to your Spike family, I would be grateful if you would consider my application. I hope to be a value-added and reliable addition to your administrative team.  Sincerely,  Daniel Murray

Cover letter header

In the past, the header served an important role in formally addressing cover letters sent in the mail. Today, most applications are submitted online so the primary purpose of the header is to identify the document as belonging to you. In many large organizations, a cover letter can float from desk to desk. It’s important that your header expresses the necessary information, like your name, phone number and other contact details so that a hiring manager can get in touch quickly and easily. 

The aim of the cover letter header: Include important contact details without fuss. Attract attention to the letter itself and make it memorable in the mind of the hiring manager.

Adding a touch of flair

Your header also plays a big role in adding visual appeal to your cover letter. It’s the one place your letter may allow for some color or design flourishes. You should use these features sparingly and make sure the style is in harmony with the image your potential employer wants to convey. For example, a bright green border and heavy font might work better for an outdoor goods retailer than a law firm.

You may also try aligning the formatting across your documents including your cover letter, resume and portfolio. One way to make sure you hit the mark without going overboard is to use a professionally-designed template, like these from resume.io.

Cover letter greeting / salutation

Your greeting is a short phrase, but it’s one of the most important for showing that you understand the professional tone of your potential employer. As a general rule, if you’re not sure which tone to take, it’s better to play it safe with a more formal greeting including using the hiring manager’s last name (if you have it). However, there are certain instances where a more casual greeting can show that you truly get the vibe of the workplace and that you’d make a good fit. In general, greetings like “Hi” or “Hello” work much better when the cover letter is being submitted in the body of an email.

The goal of the cover letter greeting : Start your letter on a respectful note that recognizes the professional tone of the company.

Dear Ms. Woods, 

The difference a name makes

Studies have shown that hearing our own name activates multiple areas of our brain and produces a positive effect on our psyche. That’s one good reason to include the name of the hiring manager or corporate contact in the greeting of your cover letter. But beyond that, employers often leave the hiring manager’s name in the job posting with the expectation it will be included in the application materials.

If you can’t find a name through the company website or it appears that a team of people will be reading your cover letter, it’s not necessary to go to extreme lengths to address the letter. However, there are alternatives to the disinterested-sounding “To Whom It May Concern.” 

At the very least, aim to use the company name  in the greeting, followed by “Hiring Manager” or a collective noun like “Team.”

Cover letter introduction

As an administrative assistant, some of your main skills should be great communication and efficient customer service. You can demonstrate those traits right from the top of your letter by introducing yourself in a friendly and attention-grabbing way. No single approach works for everyone, but a pertinent professional anecdote or other strong statement can provide a theme that guides the reader throughout the rest of the letter. Plus, you’ll be miles ahead of other candidates who chose to blandly express their interest in XYZ vacancy. 

The aim of the cover letter intro: Capture the reader’s attention with a strong and interesting lead sentence that flows into the body of the letter.

Since my childhood, I have experienced a deep pleasure in keeping every plate spinning. 

It cleverly describes multitasking and a passion for it. That one sentence gives an idea of what’s to come and introduces the writer’s personality.

Cover letter middle part (body) 

The body is the main substance of your letter. This is your chance to dive into your biggest accomplishments, motivations and skills. Your goal should be to illustrate your successes through quick examples that explain the situation at hand, the action you took and the positive change it resulted in. This is your chance to expound on areas of your resume that don’t fully capture your determination or abilities. Just remember to keep things moving and include just the right amount of information so that the hiring manager has an interest in talking to you to learn more. Below middle part from the cover letter sample uses specific data to bolster a claim.

When a Spike employee requests administrative assistance, they need to know that you will not only complete what they ask, but also do it to the very highest standard. This requires practiced organizational skills, mental agility and a singular focus on tasks. In my five years of admin experience, I have never missed a deadline and always received the best appraisals for quality of work. Admin assistants need to get things done and do them well.  You expect your administrative assistants to be familiar with the latest technology, utilize the most cutting-edge communication methods and organize their time so that they can be of the most use to the most people. My weekly productivity blog has 5,500 subscribers, so the latest thinking and practice is not foreign to me. Five years of administration experience make me the perfect candidate: 

Busy days put a smile on my face. When tasks are coming at me thick and fast, I don’t let anything drop off the table unless I know that I have done my best. In my role as an administrative assistant, adopting a service-first attitude with all those I work with helps me to make their working days more successful by filling in the gaps. If I have the skills to do a great job, there is no task that I would not take on. If I don’t possess the skills, I will learn them or ask someone else to help me.

The aim of the body of your cover letter: Get into the details of your most interesting experiences, discuss your problem-solving strategies, give insight into your strengths and work style.

Cover letter closing paragraph

You’ll want to wrap up your letter on a positive note that effectively answers the reader’s question, “What value does this person bring to my company?” One very important aspect of the conclusion is the call to action. This statement invites the hiring manager to get in touch and may even include your contact info if you’d like. You’ll want to come across as upbeat and confident without sounding pushy. Then, close out the letter with a professional goodbye. “Sincerely,” “Best” and “Best Regards” can work well for a variety of industries. 

If it sounds like I might be able to make a difference to your Spike family, I would be grateful if you would consider my application. I hope to be a value-added and reliable addition to your administrative team.  Sincerely,  Daniel Murray

Writing psychology — cover letter tools and strategies

As an administrative professional, there are a few key qualities that a hiring manager will be looking for to make sure you can handle the company’s internal and external affairs.

• The right disposition: Administrative assistants are supporting roles. While they might manage projects or handle customer service duties, they are expected to take care of the needs of other office staff with a friendly and professional attitude. Any indication that you’re a complainer or gossiper will be an instant red flag to a hiring manager.  
• Organization: Naturally, an administrative assistant should have the skillset to keep track of all the internal memos, events, client paperwork and schedules that come across their desk. You can also boost credibility by discussing how you use some of the most common programs for your industry, like health software or the Microsoft Office suite.  
• Efficiency: Companies are actively trying to avoid candidates who might slack off all day behind the computer monitor. Your cover letter should give the impression that you have great time management and can accomplish daily responsibilities alongside longer term projects.  
• Longer-term: This is a two-part trait. First of all, a recruiter wants to know that you’ll be a strong and dedicated worker no matter how menial the task may seem. Second, the hiring manager wants to know why you’d excel at their company. Establishing a connection with the brand either through mutual interests or shared values can help you stand out.

Administrative assistant cover letter example with no experience

You’ve never worked as an admin assistant before, so what now? We’ve told you to use anecdotes and connections in your cover letter and that still holds true. If you’ve held any job before, you have transferable skills, or skills that apply to an administrative role.

If you are entering the job market for the very first time, congratulations on this important step! You certainly have attributes to offer to your prospective employer. Here are some ideas to include in your cover letter:

• Offices you have held in clubs or organizations
• Volunteer work
• Relevant academic or professional courses
• An example from your daily life that illustrates any of the skills mentioned in the job listing.

Administrative assistant cover letter format and common mistakes 

When applying for this highly competitive role, you’ll want to use these cover letter tips to avoid these common pitfalls:

• A generic letter. Chances are, employers are going to get a ton of these, and most of them will quickly hit the trash can. Give a hiring manager a real reason to make them call you. Show them why you don’t just want any administrative assistant job, you want THIS job. Tailor your letter for the job requirements and don’t forget to mention why you’re qualified and motivated to work in this particular industry.  
• Formatting errors. Your letter shouldn’t look like it was written on knock-off company letterhead, but the formatting should be in line with the image the company wants to convey. In certain industries, bold colors won’t help you stand out so much as make you appear tone-deaf. Professional formatting tools can make achieving this balance much easier.  
• Spelling and grammar mistakes. As an administrative assistant, your job duties require you to be highly-organized with an eye for detail. A cover letter riddled with typos sends the exact opposite message. Make sure to use a spell-checker or have a friend read over your letter one final time before you submit.  
• Confidential anecdotes. In this position, you’re privy to a lot of confidential information, both of the personal or professional nature. While you may have helped your boss make wedding travel arrangements that’s a story best left off your cover letter. You don’t want a potential employer to be left wondering which of their secrets might end up in your future job applications.  

Key takeaways

• With the job market shrinking in certain industries (and growing in others), administrative assistants are expected to go above and beyond with specialized knowledge of the industry and its organizational needs.
• Personality is a key trait that hiring managers look for, especially in a supporting role like this one. Conveying responsibility, a positive attitude and efficiency can go a long way.
• Use the psychological principle of liking to develop a personal and emotional connection with the business or industry.
• Remember that administrative assistants are expected to be professional and discreet. Avoid the major slip-up of including private or confidential information, either about yourself or your previous employers.
• Make sure your formatting is spot-on or you’ll risk a negative first impression. Professional tools can help you get the tone just right.

Now it’s time to get out there and create your professional cover letter and land that job. Resume.io makes the process easy with expertly-designed tools to help you craft the perfect cover letter in just minutes!

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5 Administrative Assistant Cover Letter Samples in 2024

• Administrative Assistant (AA) Cover Letter
• Entry-Level AA
• Executive AA
• Write Your Administrative Assistant Cover Letter

You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.

However, does your cover letter serve as the perfect complement to your administrative assistant resume , thereby enhancing your candidacy for your next administrative assistant role?

Writing a great cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024. To further streamline the process, our cover letter generator can help tailor your application to perfection.

Administrative Assistant Cover Letter Example

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Block Format

Why this cover letter works

• Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!

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Entry-Level Administrative Assistant Cover Letter Example

• Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
• Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.

Executive Administrative Assistant Cover Letter Example

• Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
• Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.

Senior Administrative Assistant Cover Letter Example

• Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.

Legal Administrative Assistant Cover Letter Example

• Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.

Related cover letter examples

• Administrative Assistant Resume
• Business analyst
• Human resources
• Operations manager
• Product manager

Write an Effective Administrative Assistant Cover Letter

Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.

Grab attention with a customized greeting and intro

Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.

Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”

Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role. 

Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.

Yikes, too generic!

I was excited to come across this job! I’m an experienced professional with the skills you need.

Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.

Highly specific opener for the win!

Dear Ms. Akbari,

I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.

Tailor the body to the company’s needs

You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.

Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.

Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.

Try something like this:

A well-rounded skills and results-oriented body paragraph

During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.

Come full circle with your closing paragraph

When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.

Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.

Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.

What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below. 

We’re missing something here!

I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.

Thank you for reading my cover letter.

Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.

Use a closer that connects with the role!

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.

I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.

Maria Martinez

Administrative Assistant Cover Letter Mistakes to Avoid

• Keep your administrative assistant cover letter tidy! Organization is crucial in your job role, so demonstrating this by making sure your body paragraphs flow well is wise. If a recruiter gets lost or off-track while skimming an administrative assistant cover letter, they’ll probably push that application package aside: If an applicant can’t organize a cover letter well, how are they going to keep track of appointments and important deadlines?
• Another way to showcase attention to detail (especially those within individual documents, which you handle on a daily basis) is to find clever uses for keywords from the job description. Check the “job requirements” section for some good starting points, looking for chances to enhance a point that overlaps with the company’s needs.
• Speaking of the organization’s needs and mission, you’ll want to align yourself there as well. A reference to the obstacles currently outlined in the job ad or business website shows you’re prepared to adapt to individualized requirements and help where you’re needed. That’s a highly desirable skill when looking for someone to book the CEO’s next flight and hotel room!
• Opening and closing cover letters can end up being common pitfalls for aspiring administrative assistants like yourself. Since attention to detail and organization are such critical parts of your role, you’ll want to open with a personalized greeting and an opening paragraph that briefly summarizes how a couple of your skills will enrich the organization. Your closer should wrap up some highlights from your letter’s body, concluding with a grateful and clear call to action.

You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.

Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.

When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.

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Administrative Assistant Cover Letter Samples

If you want to apply for the post of administrative assistant, you should write a cover letter. This will then be attached to the resume, which will be submitted to the company’s hiring manager for which you are going to apply for the job. In addition, writing this letter for the job position will allow you to explain some details that could not be mentioned in the resume.

 If this letter is written appropriately, your chances of being hired will be higher than those of the other candidates. So, you should make enough effort while writing it if you want your cover letter to lead you towards the interview for the post of administrative assistant.

Free Samples

Download free sample letters from here:

Pre Considerations

The pre-planning will help you write the cover letter for the administrative assistant effectively.

So the following things should be considered in this process:

Find the right person to contact

It would be best to find out the exact name of the person who will have the authority to hire the new employees. In some cases, the name of the hiring employer is mentioned at the end of the job description. Otherwise, you should try to contact the company to get the name of the hiring employer. As an administrative assistant, the employer’s name will add a personalized effect to your cover letter.

Research the company

You should also do some research regarding the work mode of the company to which you are going to apply as an administrative assistant. It will help you gather the information that can be incorporated into the cover letter after modifying it according to your skills. In addition, this research about the company can help you in many ways to show that you know about the company’s functioning process.

How Do I Format It?

The administrative assistant cover letter is a formal document and should be written professionally by following the proper writing format.

This letter can be formatted by following the given guidelines:

• The margins on all sides of the page should be 1 inch.
• Left alignment should be set as the default for the whole document.
• Professional font styles, such as Calibri, Times New Roman, Ariel, etc., must be used.
• Line spacing should be 1 or 1.5.
• Information should be provided in the form of separate paragraphs, and there should be enough space between the two paragraphs so that they can be differentiated easily.

The following information should be included stepwise in the cover letter for the job:

The header is an essential part of any letter, as it contains information about the sender and the recipient. First, you will mention your full name and contact information, including your contact number and email address. Then the date of submission will be written on it.

Next, the name of the recipient will be mentioned in the cover letter, along with their post and the address of the company. The subject line for the letter should be written in unambiguous terms, after which the professional salutation remarks will be added.

Introduction

The starting paragraph will be an important one in your letter for the post.  It should be strong enough to grab the attention of the reader quickly. Moreover, this paragraph should be attractive enough that the hiring employer will read it till the end.

This section explains other relevant details about you, such as why you feel fit for the specific job position, your academic background, skills, experiences, and other achievements. You can also talk about the facts based on which you have chosen to apply to that company. Mentioning these details can help the employer get a better idea of why to hire you for the specific post in their company.

The conclusion of the letter is also as essential as the introduction. The concluding lines should be attractive enough for the hiring manager to read it. While signing off, you should include any call-to-action statement for arranging a meeting or making a phone call. Your signature should also be there at the end of the cover letter.

Writing an Administrative Assistant Cover Letter

Some essential components should be carefully considered while writing a cover letter for an administrative assistant.

The following things need to be considered in this regard:

State the purpose by identifying the position you are applying for

There can be multiple vacancies available in a particular company, so you must explain the purpose of writing by specifying the name of the job position for which you are writing the cover letter. Writing this detail in the introductory paragraph will be essential so that the employer can understand what the letter is about.

Mention referral (if there is someone)

If any person refers you to a particular job position, you should mention that person’s name in the first paragraph of your letter. It will help the employer recognize you as the referred candidate.

Write about the relevant job experience and your role

If you have experience working in the same field, you should mention the number of years you have worked, the company’s name, and your previous role as an employee. It will strengthen your cover letter as you will have experience working in the relevant field.

Discuss your training

It is essential to include the details of your academic qualifications and any training programs attended by you in the cover letter for an administrative assistant. Adding the point of training sessions will be a plus.

Highlight your administrative and interpersonal skills

There are specific duties and responsibilities associated with an administrative assistant’s position. Administrative and interpersonal skills are required to be possessed to develop positive relationships with the team members and potential clients.

Some of the administrative skills may include knowledge of data entry, how to deal with clients and customers via phone calls, management of all the inventories, proceeding with bill payments, and keeping a record of everything in a well-managed way. In addition to these, some interpersonal skills such as better communication, dealing with people, doing multiple tasks simultaneously, collaborating, and having a problem-solving attitude are all essential to mention.

You might have more skills, but you should only add those skills in the cover letter for an administrative assistant that is required according to the description of that job ad. It will give the employer a better chance to recognize how you can be a suitable candidate for this job position.

Explain why you want to work here

The main reason you are applying for the job position should be mentioned in the cover letter. You can relate this job posting to the skills and goals you want to achieve in the professional field. Most importantly, you can write about some of the facts by which your skills can be fruitful for the company.

Call to action

In the end, you should mention that you will be waiting for their response and indicate that they can contact you via phone call or email as well.

Thank them for the time to read your letter

It will be good to add thankful comments at the end. Adding such comments will express your gratitude towards the employer for sparing their time to read your cover letter.

The cover letter can be personalized by writing the company’s name in the body of the letter to which you are applying as an administrative assistant. It will also show your dedication to getting a particular job position at that company.

Administrative Assistant Cover Letter (Template and Samples)

A template for how to write the cover letter for an administrative assistant has been provided below so that all the components can be incorporated easily:

 [Your Name] [Your address] [Your contact number] [Your email address]

[Date of writing the letter]

[Recipient’s name] [Recipient’s office address] [Recipient’s contact number] [Recipient’s email address]

Subject: [mention the subject of the letter]

Respected [Recipient’s name],

I am writing this letter to apply for the post of [Mention the name of post] in your [Write the name of company]. I have working experience of [Mention the duration of the previous job] as an administrative assistant in a well-reputed company [Write the name of previous company].

I have complete knowledge regarding the arrangements of meetings and making travel plans for the company’s staff. These skills are necessary for a company to improve day by day. I believe that any problem can be solved by [Write your skills] while working on a particular project.

I have seen the job ad for [Name of post for which you are applying] in your office, and I thought it would be an excellent opportunity for me to be a part of your company’s team. Furthermore, I have always been very interested in arranging different events and managing all the things related to an event, so my passion led me to choose the administrative assistant field. Therefore, I have selected this field because of my interest.

I will be very grateful if you consider me a suitable candidate for this position. I have attached my resume along with it. You can contact me whenever you want to, or arrange an interview in this regard so that everything can be discussed in detail.

With best regards,

[Signature]

Find examples of cover letters for Administrative Assistant jobs in this section. Use them as a guide to make your application look professional and impressive. 

Cover Letter for Administrative Assistant Position (Letter Format)

Dear Hiring Manager,

I am writing to express my keen interest in the Administrative Assistant position at Zenith Innovations. With a Bachelor’s degree in Business Administration and over three years of experience in administrative roles, I have developed a comprehensive skill set that perfectly aligns with the needs of your team.

At my current position with Orion Enterprises, I honed my abilities in managing schedules, preparing reports, and providing exceptional support to a team of 15 staff members. My proficiency in office software and my experience in coordinating cross-departmental communication have been instrumental in increasing office efficiency by 30%. I am particularly proud of implementing a new digital filing system that streamlined data retrieval processes.

Zenith Innovations’ commitment to fostering a culture of innovation and efficiency resonates with my professional values. I am excited about the opportunity to bring my unique blend of skills and experience to your esteemed company. I am confident in my ability to become a valuable asset to your team, contributing to the ongoing success of your organization.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with Zenith Innovations’ goals in more detail.

Jonathan Kim

Cover Letter in Email Format for Administrative Assistant Position

Subject: Application for Administrative Assistant Position – [Your Name]

I am excited to apply for the Administrative Assistant position at Zenith Innovations, as advertised on your careers page. With a solid background in administrative support and a proven track record of efficiency in fast-paced environments, I am eager to contribute to your team.

In my previous role at Orion Enterprises, I efficiently managed administrative tasks, including scheduling, document preparation, and supporting a team of diverse professionals. My commitment to maintaining high standards of organization and communication was key to the smooth operation of the office. I am particularly skilled in leveraging technology to improve processes, having implemented a new scheduling system that resulted in a significant reduction in scheduling conflicts.

The culture of innovation and excellence at Zenith Innovations is particularly appealing to me. I am enthusiastic about the prospect of working in such a dynamic environment and confident that my skills in efficient office management and proactive problem-solving will make a positive impact on your team.

Thank you for considering my application. I look forward to the opportunity to further discuss how my skills and experiences can contribute to the success of Zenith Innovations.

Best regards,

Samantha James

The sample cover letters provided are effective examples for someone looking to write their own, primarily due to their clear structure, professional tone, and inclusion of relevant details. 

Each letter is organized into four well-defined paragraphs, making the content easy to follow. The opening paragraph effectively captures the reader’s attention by stating the purpose of the letter and the applicant’s interest in the position. The middle paragraphs highlight the applicant’s relevant experience and skills, showcasing achievements with specific examples, like the implementation of a digital filing system that improved efficiency. This approach demonstrates the applicant’s capabilities and how they align with the job requirements. 

The letters also mention the applicant’s knowledge of and alignment with the company’s values, showing that the applicant has researched the company and understands its culture. This connection can be crucial in making the applicant stand out. 

Finally, the closing paragraphs are polite and professional, inviting further discussion, which shows eagerness and openness for the next steps in the application process. The formal tone maintained throughout the letters ensures appropriateness for a professional setting. Overall, these samples serve as useful guides for crafting a compelling and structured cover letter for an administrative assistant role.

Cover Letter Writing Tips

Considering some of the additional points in your mind will help you write the cover letter more effectively. So the following strategies should be observed in this regard:

Don’t be too general

The cover letter should be brief. You should only talk about the specific job position. It would be best to stay focused on the relevant information only.

Include examples to justify your skills

You can also mention some examples from your previous job so that the skills mentioned in the cover letter can be justified. In addition, you can write about any event managed by you at the previous company or any other such kind of experience.

Match your letter with the job description

You should ensure that the cover letter is written by following the company’s requirements as mentioned in the job description. Then, after carefully reading all the details, it will reflect that you have decided to apply for the administrative assistant job position.

Avoid generic greetings

Generic greetings such as “To whom it may concern,” “Respected Sir,” “Respected Madam,” etc., should be avoided. Instead, if you know the person who will be responsible for the hiring process, you should address them by writing their name in the cover letter.

You should look at the whole document once it has been written. The proofreading process will allow you to trace any grammatical and sentence structure mistakes that can be resolved once identified. Moreover, it will also help you identify the areas where some information is not relevant. Therefore, the factor of proofreading your cover letter being written for the administrative post will be critical.

Frequently Asked Questions

The objective of writing an administrator assistant cover letter is to provide some details related to the information mentioned in the resume and reflect your personal opinion about the particular job position you are applying for.

The administrative assistant’s cover letter should start by mentioning everything appropriately in the header. It will include your full name, contact information, and date. The name of the recipient and their complete contact details will also be written at the start. Then the subject line and salutation remarks will be added.

The technical skills of an administrative assistant may include using MS Office for data entry, managing the records history, using different software associated with accounting and project management, etc. Other skills may also include effective communication over phone calls and in person, doing multiple tasks, and collaborating with all the team members.

It must end gracefully. For this purpose, you should thank the employer for sparing their time to read your cover letter. So thanking them in advance will create a good image in front of them.

Selling yourself in a cover letter refers to the fact that you will mention why you are a suitable candidate for their company. It involves writing about the possible positive changes that you can bring to the company by using your skills to contribute to different areas of the company.

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9+ Administrative Assistant Cover Letters – Word, PDF

An administrative assistant is expected to provide administrative, clerical, and organisational support to the company where he or she works. Some administrative assistant positions, however, are stationed in specific company divisions especially if the business has a huge scope of work operations.

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Professional Administrative Assistant Cover Letters

• Look at some Cover Letter Examples and identify which of the formats and contents are applicable for the specific position that you are targeting.
• Capitalise on your experiences as they will be one of your advantages in the processes of the application.
• Provide the needed assurance that you will put your knowledge in the systems that are used in the daily work functions of administrative assistants. This includes information management, spreadsheets, graphic presentations and document recording.

Entry-Level Administrative Assistant Cover Letters

• Make sure that you will provide information about your highest educational qualification and its relation to the position that you want to work in.
• Provide details about your skills, abilities, and talents that work well with the job of an administrative assistant.
• Provide information about your internship, especially if you worked/interned as an administrative assistant.

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Why Use Our Administrative Assistant Cover Letter Templates?

• We can provide you with different kinds of administrative assistant cover letter templates that are easy to use and edit in different industries.
• The variety of cover letters that we have in this post offer various job descriptions and functions.
• Our cover letter templates in word present a portable document format for easy editing.

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Resume Worded   |  Career Strategy

14 legal administrative assistant cover letters.

Approved by real hiring managers, these Legal Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Legal Administrative Assistant
• Senior Legal Administrative Assistant
• Legal Administrative Coordinator
• Legal Office Assistant
• Alternative introductions for your cover letter
• Legal Administrative Assistant resume examples

Legal Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, efficiency and accuracy.

This sentence highlights the applicant's ability to manage multiple tasks while maintaining high levels of accuracy and efficiency, a crucial skill for a Legal Administrative Assistant.

Measurable Achievements

By providing specific numbers and accomplishments, this sentence effectively demonstrates the applicant's impact on their previous company, showing that they can bring tangible results to Acme Law Firm.

Initiative and Cost-Savings

This sentence showcases the applicant's proactive approach to problem-solving and their ability to identify and implement cost-saving measures, which is an attractive quality for any employer.

Show How Your Unique Skill Set Fits the Role

What I appreciate about this sentence is how it combines your experience with your passion. This shows that not only do you have the qualifications for the job, but you have a genuine interest in the field. This will demonstrate to employers that you're likely to be more engaged, more productive, and stay with the job for a longer period of time.

Highlight Past Efficiency Improvements

When you showcase how you've improved processes in your previous roles, it paints a picture of your problem-solving abilities. It's not only about telling what you did but also the impact it had. In this case, reducing response times by 40% is a tangible result that speaks to your efficiency and organizational skills, something every employer appreciates.

Quantify Accomplishments

By quantifying the impact of your work, you provide context that can help me understand the scope of your abilities better. When you say you cut down document retrieval times by over 60%, it stands out. It's a clear indicator of your capacity to drive innovation and efficiency in administrative tasks.

Leverage Your Strengths

Stating what excites you about the role and how it aligns with your skills sets the stage for your fit in the team. Showcasing your drive for innovation and organization in this context really helps to frame your motivation for this application. It's about more than just wanting a job; it's about finding the right fit.

Show your enthusiasm for the legal assistant role

Talking about your excitement and passion for the role helps me feel your genuine interest in joining our team.

Highlight your efficiency improvements

When you mention specific achievements like improving document retrieval times, it shows me you're someone who actively looks for ways to make the workplace better.

Connect with the firm's values

Pointing out what you admire about our firm makes your application feel more personal and tells me you've done your homework on who we are and what we stand for.

Express eagerness to contribute

Your closing remark about discussing how you can benefit the firm emphasizes your readiness to be part of the team and contribute to our success.

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Connect personal passion with the legal administrative assistant role

Linking your long-standing fascination with law to the job at Kirkland & Ellis personalizes your application and makes your motivation clear.

Demonstrate skill development over time

Showing how you have consistently developed relevant skills throughout your career proves you are committed to growing professionally in the legal field.

Showcase initiative and willingness to help others

Taking the initiative to learn and then teach others how to use case management software demonstrates leadership potential and a team-oriented mindset.

Highlight what attracts you to the firm

Explaining why you are drawn to Kirkland & Ellis's reputation for handling complex matters shows you're interested in challenging work and are likely to be a dedicated employee.

Show enthusiasm for the opportunity to learn

Your eagerness to learn from top attorneys not only shows humility but also a genuine interest in professional development, a desirable trait in any legal administrative assistant.

Talking about your interest in the legal field and the specific firm shows you're not just looking for any job, but you are passionate about this one.

Detail your legal assistant skills

Mentioning your experience in key tasks like document preparation and legal research proves you have the practical skills needed for the job. This tells me you can hit the ground running.

Highlight your people skills

Stressing your ability to maintain positive client relationships signals that you understand the importance of client satisfaction in legal services. It's not just about the paperwork.

Express admiration for the firm's work

When you say you're drawn to the firm's reputation and the type of cases they handle, it shows you've done your homework and are genuinely interested in their work. This matches a candidate's values with ours.

Confirm your eagerness to contribute

Ending with a strong statement of your desire to add value to the firm wraps up your cover letter on a motivational note, leaving a lasting impression.

Senior Legal Administrative Assistant Cover Letter Example

Highlight your achievements in numbers.

In the sea of applicants, you need to give me something tangible to grasp - and numbers do just that. By stating how much you reduced data breaches, you've given a clear indication of your capabilities. You've proven your worth in your previous role and given me a reason to believe you could do the same for us.

Demonstrate Leadership

Sharing your experiences in managing a team and contributing to its development, like creating an efficiency-boosting training program, makes it clear that you can handle responsibility. It showcases your leadership skills and your ability to contribute to team growth, which is especially important in a senior role.

Showcase Process Improvements

When you illustrate the positive changes you've implemented, such as the introduction of a new software which reduced research time by half, you demonstrate your aptitude for identifying areas of improvement and taking necessary action. This tells me you're proactive and committed to efficiency, which is vital in any administrative role.

Express Interest in Company Innovation

Showing an interest in the company's specific methods, like their use of technology in legal research and communication, signifies that you've done your research and aligns your skills with the firm's needs. It shows that you're not just interested in the job, but also in contributing to their innovative approaches.

Connect Your Experience to The Firm’s Focus

Expressing excitement about bringing your skills to a firm that is a leader in their field puts a personal touch to your application. It shows you understand the company's position in the industry and that you're eager to contribute your expertise to their success.

State your senior legal assistant experience

By highlighting your years of experience right at the start, you immediately catch my attention and establish yourself as a seasoned professional.

Share your values and alignment

Mentioning your appreciation for the firm's commitment to diversity and community service shows that your personal values align with ours, making you a potentially good fit for our culture.

Close with a strong desire to join

Your concluding sentence, expressing your eagerness to bring your skills and passion to the team, ends your cover letter on a compelling note, making me want to learn more about you.

Show your legal administrative expertise

Highlighting your experience in similar roles shows you're ready to hit the ground running.

Detail your responsibilities and success

Telling us about your tasks and achievements gives a clear picture of your capabilities.

Connect with the company's values

Showing you share the firm's goals and values demonstrates you're a cultural fit.

Express your enthusiasm to join

A genuine display of eagerness to be part of the team is always a positive sign.

Close with a professional sign-off

A polite and professional farewell leaves a lasting good impression.

Share your respect for the firm's values

Starting with your admiration for the firm's commitment to excellence immediately aligns your goals with theirs, suggesting a good fit.

Showcase your attention to detail

Describing your role in catching errors in legal documents demonstrates your meticulous nature, an essential trait for a senior legal administrative assistant.

Demonstrate your proactive mindset

Emphasizing your anticipatory skills in meeting attorneys' needs signals that you're not just reactive but actively contribute to the efficiency of the team.

Align your values with the firm’s mission

When you express your draw to the firm’s community engagement and pro bono work, it reveals a shared ethos, which is critical for long-term job satisfaction and contribution.

Assert your fit for the role

Concluding with your confidence in your suitability for the position, backed by your experience and passion, convincingly argues why you should be considered for the job.

Legal Administrative Coordinator Cover Letter Example

Show excitement for the legal administrative coordinator role.

Your excitement about applying shows you are eager and have a genuine interest in the position, which is a good sign for hiring managers.

Highlight achievements with numbers

Mentioning specific numbers related to your achievements makes your contribution clear and shows that you can bring real benefits to the team.

Emphasize strong communication and proactive approach

Legal administrative coordinators need to be excellent communicators and proactive. By highlighting these traits, you're directly addressing key requirements for the role.

Ending your cover letter with a note of enthusiasm about the opportunity to contribute positively shows you are ready to be an active member of the team.

Highlight your legal coordinator qualifications

Asserting your specific skill set from the get-go establishes your suitability for the role.

Showcase your project management skills

Describing how you've managed complex tasks underlines your organizational prowess.

Emphasize your alignment with the firm's culture

Demonstrating an understanding of the firm's culture suggests you'll integrate well with the team.

Convey your desire to contribute

Expressing a wish to bring your skills to the team shows forward-thinking and initiative.

End on a note of openness

Inviting further discussion signals you're proactive and open to engagement.

Legal Office Assistant Cover Letter Example

Connect your passion with the company's mission.

Showing that you know and admire the firm's work makes a good first impression. It tells me you're not just looking for any job, but you're interested in what makes our firm special.

Detail your relevant experience as a legal office assistant

Your ability to handle the demands of a busy legal office is clear. Mentioning specific tasks you've managed shows you understand the role's requirements and excel in them.

Highlight your teamwork and organizational skills

Success in a legal office isn't just about your individual effort; it's about how well you support others. By highlighting these skills, you're showing you're a team player who contributes to the bigger picture.

Show genuine interest in the firm's specialties

Your excitement about the firm's focus areas like technology and life sciences suggests you're not only a fit for the job but also poised to grow with us. It's a sign you're thinking long-term.

End with confidence in your fit for the role

Concluding your letter with confidence in your suitability emphasizes your belief in your abilities and your enthusiasm for the role. It's a strong endnote that leaves a memorable impression.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Legal Administrative Assistant Roles

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.