Read the cover letter a top talent firm uses as the model for landing a job in tech

  • Communication and collaboration are becoming prized skills in the tech world.
  • Thomas Vick, regional director of IT at Robert Half, says a cover letter should focus on ROI.
  • Vick provided a sample letter that showcases past wins and highlights relevant experience.

After a boom in recruiting throughout the pandemic, recent news may have some tech workers worried about their careers. 

Several large tech companies, including Meta, Uber, and Twitter , announced hiring freezes this summer. Additionally, companies of all sizes are preparing for cost-cutting and layoffs thanks to less venture-capital funding, volatile stocks, and high inflation. 

However, firms will need high-performing teams to withstand the downturn and many popular tech companies are still filling key roles. One way to stand out in this chaotic market is by articulating what you bring to a company, especially in tough times , in your  cover letter . 

For jobs in technology , even most entry-level corporate positions, this part of the application doesn't have to be so involved. What matters, experts say, is writing a succinct — meaning one page or less — cover letter that focuses on relevant experience and returns on investment . 

"One of the things that can be a differentiator is the cover letter because it shows how articulate you are," said Thomas Vick, regional director for information technology at the talent firm Robert Half. "It shows how you communicate." 

Communication and collaboration are becoming prized skills in the tech world. According to a 2020 report from The DevOps Institute, which surveyed 1,260 companies, roughly one in three companies look at soft skills first when they evaluate a candidate. Recently, job-review site Glassdoor ranked enterprise architect , a cross-team role that combines business and technology, as the top job of 2022.

Vick spoke with Insider about how to communicate your technical skills in a cover letter and provided an example to walk through the elements that make a candidate stand out. 

Demonstrating return on investment

While the résumé is still the most important part of your application, the cover letter comes second if you can take your most impressive experience and expand on how you contributed to a project.

This approach also gets right to the point and helps if you feel awkward talking about yourself, Vick says. 

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Vick suggests starting the letter with a concise introduction and a snapshot of what you'd bring to the specific company. The body of a cover letter is the place to describe an example of how you used relevant technology to solve a problem.

Words like manipulate , create , and execute are great places to start.

"What return on investment have you created for an organization?" he said. "What have you done in your career that has helped save a company time, energy, and money?"

Here's the example Vick provided. The letter wastes no time getting into examples:

Dear [COMPANY]: I write this letter with the intent of letting you know of my desire to work as IT Sr. Program / Project Manager [POSITION]. I believe my professional and academic experiences as well my personal interests well qualify me for these positions. I have occupied IT related positions that range from [EXAMPLES - programming, to system analysis, to project and program management]. I have been involved with small to very large, globally distributed efforts, spreading several industries [LIST INDUSTRIES AND EXAMPLES OF HOW WORK HAS IMPACTED ROI FOR ORGANIZATIONS].

Highlighting relevant experience 

One mistake Vick often sees is candidates rambling on about personal stories and reciting every bullet on a résumé. Especially in tech, Vick said it's important to pay attention to what's relevant to the market right now and the specific position.

For example, if you're applying to a role using JavaScript, don't waste time listing outdated computer languages. Things like cloud migrations, digitalization, and security improvements are also big focuses for companies right now. 

On the flip side, he also sees candidates who describe themselves as experts in only one technology, pigeon-holing their experience rather than demonstrating wider knowledge and problem-solving skills. 

Here's the outline from Robert Half: 

Following the completion of my [DEGREE/EDUCATION], I spent the last [X} years holding the position of [LIST RELEVANT POSITIONS AND EXPERIENCES] – examples: Computer Science, Software Engineering, Software Project Management and Software Maintenance. I look forward to hearing from you about the position and please, if you need any clarifications let me know. Thank you for your time and consideration. Sincerely,   [JOB SEEKER]

Ending on a note about the specific company and offering a point to follow up is all you need, Vick said. No need for any fluffy language or long personal anecdotes. A short, simple cover letter highlighting the most impressive part of your résumé will do the trick. 

Ultimately, Vick says, the most successful cover letters show how you think about your work and communicate your knowledge, which are becoming essential skills in the tech space. 

cover letter examples tech

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how to write a tech cover letter

How to start a cover letter, what to write in a cover letter if you’re a software engineer, how to create a cover letter for mobile developers, how to write a qa engineer cover letter, how to write a good cover letter for an analyst job, tech job cover letter examples, final cover letter tips.

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With a focus on remote lifestyle and career development, Gayane shares practical insight and career advice that informs and empowers tech talent to thrive in the world of remote work.


Writing a cover letter is a common part of the job application process, but creating an outstanding cover letter is surprisingly difficult. In some cases, even figuring out how to start a cover letter can feel incredibly tricky, as you need to pull the hiring manager in right away.

While tech professionals are in high demand, standing out from the competition is essential. If you want to ensure that your cover letter lets you put your best foot forward, here’s a look at how to write a cover letter for a tech job, some cover letter examples, and a few cover letter tips to get you headed in the right direction.

cover letter examples tech

No matter what type of tech job you’re trying to land, you’ll use the same approach when figuring out how to start a cover letter. Whether you're a JavaScript job contender or creating a full-stack developer cover letter , beginning with a header that includes the date and relevant contact information is always the first step.

After that, don’t jump directly into writing a cover letter. Instead, choose an appropriate salutation first.

Preferably, you’ll be able to include the hiring manager’s name after doing some digging to find it. If that isn’t an option, the classic “Dear Hiring Manager” is a solid alternative.

Following the salutation, the next step for how to create a cover letter is to write an introductory paragraph or two. First, you’ll provide information about your experience level and relevant key skills. The goal of this paragraph is to show the hiring manager immediately that you meet the core requirements for the job, giving them a reason to keep reading.

The second introductory paragraph allows you to showcase your interest in the company and job, as well as transition into the main body of your cover letter. Ideally, you want to mention a detail or two about the prospective employer that encouraged you to apply, such as an aspect of its mission or a couple of its core values that resonate with you. This demonstrates that your enthusiasm goes beyond the position, making you a stronger candidate.

When you’re trying to determine how to write a cover letter for a software engineer position, follow the introduction with two paragraphs that outline your relevant software engineering experience. Review the job description for any required skills and experience, then choose relevant examples from your work history to discuss in the cover letter.

Since there are multiple types of software engineers, not all software engineering cover letters will be exactly alike. For example, the content in a data engineer cover letter needs to focus on data management and visualization skills, while a DevOps engineer cover letter may concentrate more on continuous delivery and integration.

Similarly, a front-end developer cover letter will have a heavy focus on website and application creation, including languages like JavaScript, HTML, and CSS. For a Java developer cover letter , the focus is on Java specifically and how it’s used to create software and applications.

What’s important to remember when working out how to create a cover letter for a software engineering or development job is to make the content position-specific, increasing the overall relevancy.

Once you create the job example paragraphs, follow them up with an additional paragraph that summarizes your expertise and the value you provide. For the latter, focus on known needs based on the job description. Finally, include a call-to-action to encourage them to set up an interview before signing off.


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The process of how to write a cover letter for a job as a mobile developer is similar, regardless of the mobile operating system involved. The only difference between an Android developer cover letter and an iOS cover letter is the devices and systems you’ll discuss and the skills you choose to highlight.

After your introduction, choose two examples from your work history that showcase relevant skills based on the job description. Ideally, you want examples that are similar to the projects outlined in the job ad, as these make your value clearer.

Once that’s complete, you’ll want to create a closing paragraph that highlights your value and showcases your enthusiasm. By adding a detail about the company – such as how the mission resonates with you – you demonstrate your high degree of interest.

Including a call-to-action in your closing is also wise. Outline some upcoming dates and times when you’re available for an interview, or simply express your interest in hearing back. After that, you can close out the letter.

When it comes to how to create a cover letter for a QA engineering position, you’ll use a similar approach to those above. Take your first two paragraphs after the introduction to discuss relevant examples. Follow these up with a closing paragraph that summarizes your value and showcases your enthusiasm. Finally, include a strong call-to-action statement.

With a QA engineer cover letter , make sure your examples mention times when you used various skills to identify and correct defects you spotted in high-visibility projects. By doing so, you show how your individual contributions made a significant difference.

When you’re trying to write a cover letter for an analyst job, follow the introductory paragraph with two examples that showcase your relevant capabilities and experience. While the process is largely the same, the examples you should feature depend on the type of analyst position you’re after.

For instance, with a data analyst cover letter, you’ll concentrate on data gathering and interpretation in your examples, as well as how your efforts solved specific problems. With a business analyst cover letter , the focus is more on process, product, or service improvements over the actual task of analyzing data. While you want to mention technical analysis skills, concentrate on the results captured based on the insights you provided, making your cover letter more impactful.

After your examples, include a summary closing paragraph that highlights your enthusiasm and includes a clear call-to-action statement. Then, all you need to do is sign off.

By reviewing a couple of tech cover letter examples, figuring out how to write a good one yourself will be easier. You can start by looking up these senior software developer cover letter samples , or read on for more examples:

You can also download our free universal cover letter as a starting point. This handy template is easy to tweak to meet your needs, giving you a simple framework to follow.


While the information above gives you a solid idea of how to write a cover letter, there are some additional cover letter tips that are worth knowing.

First, always do your research before deciding what to write in a cover letter. Review the job description to learn more about must-have skills and experience, and check out the company’s website to get insights into its mission and values. By doing so, you can align your approach with the company’s needs and preferences, making it easier to showcase your value.

When writing a cover letter, quantifying the details works in your favor. Numbers draw the eye, and they provide the hiring manager with crucial context, making this one of the most vital cover letter tips for standing out.

You also want to include critical soft skills, such as organization and communication. Hiring managers are just as concerned about soft skills as technical prowess, so tapping into both allows you to show that you’re adept in all areas.

Finally, express your enthusiasm in your closing lines. Make it clear that you’re excited about the opportunity, as exhibiting genuine passion for your field and the job ensures that you will come across as a stronger candidate.

Once you’re successfully considered for the job, it’s time to get ready for an interview . Well done!

Explore our Editorial Policy to learn more about our standards for content creation.

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Professional IT Technician Cover Letter Examples for 2024

When crafting your IT technician cover letter, it’s crucial to demonstrate your technical proficiency. Highlight your experience with specific technologies relevant to the job you're applying for. Additionally, showcase your problem-solving skills and ability to work under pressure. These qualities are essential in the fast-paced IT environment and will make your cover letter stand out.

Cover Letter Guide

IT Technician Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience IT Technician Cover Letter

Key Takeaways

IT Technician cover letter

Crafting an IT technician cover letter can often seem as daunting as troubleshooting a complex network issue. You're ready to apply for your dream job, but the cover letter requirement looms large. This isn't just rehashing your resume; it's your chance to weave a compelling narrative around your proudest professional triumph. Steer clear of clichés and aim for authenticity in a concise format—no more than a page. Let's unlock the skills to create a cover letter that stands out, not just fills space.

  • Some inspiration from other professionals' job-winning cover letters;
  • The best structure and format for your it technician cover letter;
  • Insights on how to write about your best achievement to stand out;
  • A creative twist on your it technician cover letter intro.

Upload your it technician resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the it technician isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

  • IT Technician resume guide and example
  • Entry Level Software Developer cover letter example
  • AWS Cloud Practitioner cover letter example
  • IT Specialist cover letter example
  • Network Engineer cover letter example
  • UI Designer cover letter example
  • PhP Developer cover letter example
  • IT Support Analyst cover letter example
  • Help Desk Manager cover letter example
  • Junior System Administrator cover letter example
  • IT Service Manager cover letter example

IT Technician cover letter example

Jackson Miller

Austin, Texas


[email protected]

  • Quantifying Achievements: The cover letter includes specific metrics, such as resolving over 30 software-related issues per week and reducing ticket resolution time by 25%, which helps to concretely demonstrate the applicant's effectiveness and impact on IT operations.
  • Relevant Experience: It mentions the applicant's experience in Windows and MacOS environments, which are typical requirements for an IT support role, thus ensuring the hiring manager that the applicant has the necessary technical background.
  • Process Improvement: The candidate highlights an initiative they took to streamline the ticket escalation process, showing their ability to not only perform their role but to also seek out ways to improve efficiency within the department, which is valuable for any IT support function.

What should your it technician cover letter look like - formatting and organizing your information

Have you ever wondered what are the must-have sections you need to include in your it technician cover letter? Our builder sets those up for you with:

  • Header - dedicated to your contact information, the role you're applying for, and the date (don't forget to include your name);
  • Greeting and opening paragraph - to create a personalized and memorable experience for recruiters;
  • Body paragraph - emphasizing your skill set and knowledge that aligns with the role and helps you to stand out;
  • Closing paragraph - leaving a great impression and ending with an optional signature.

Use a cover letter template to discover the best formatting for your it technician cover letter: that is single-spaced paragraphs and wrapping your content in a one-inch margin.

Ensure that both your resume and it technician cover letter are in the same font . Stand apart from the crowd by using modern, yet simple fonts, like Chivo and Rubik, instead of the overused Arial and Times New Roman.

Did you know that the Applicant Tracker System (or ATS) won't be assessing your it technician cover letter? Instead, submit your profile in PDF to recruiters to keep the same formatting and the design intact.

The top sections on a it technician cover letter

Header with Contact Information: Include your name, address, phone number, and email so that the recruiter can easily reach out to you. For an IT technician, it is also valuable to list any professional profile links such as LinkedIn or a portfolio website where your technical projects or certifications are showcased.

Opening Greeting: Address the cover letter to the specific hiring manager or IT department head if known, showing that you have done your research and are genuinely interested in the position within their tech team.

Introduction with Relevant Experience: In this section, briefly introduce yourself and mention your relevant experience, particularly highlighting any technical skills and IT-related work that directly relates to the job you're applying for, as a recruiter looks for a good fit of technical expertise.

Body with Key Achievements: Detail specific achievements in your past IT roles, such as successful projects, problem-solving incidents, or system upgrades you've managed, demonstrating your hands-on experience and value you would bring to the tech team.

Closing and Call-to-Action: Conclude by reaffirming your interest in the role, stating your enthusiasm to bring your tech skills to the company, and invite the recruiter to contact you for an interview, encompassing a proactive approach which is a desirable trait for IT technicians.

Key qualities recruiters search for in a candidate’s cover letter

  • Technical proficiency: Demonstrating a strong command of computer hardware, software, and networks, as recruiters look for candidates who can immediately contribute to IT operations without extensive training.
  • Problem-solving skills: Highlighting the ability to troubleshoot issues efficiently and effectively since IT technicians are often the first line of support for technical problems.
  • Relevant certifications: Possessing industry-recognized certifications such as CompTIA A+, Network+, or CCNA, which validate technical knowledge and practical skills that are critical for the role.
  • Customer service orientation: Showcasing strong interpersonal and communication skills to explain complex IT concepts to non-technical staff, as IT technicians must often assist users with varying levels of tech know-how.
  • Experience with diverse IT environments: Providing examples of work in different settings, such as corporate, small business, or managed services, which indicates adaptability and a broad range of experience.
  • Attention to detail: Emphasizing meticulousness in documenting issues and solutions, managing hardware inventories, and adhering to security protocols, as precision is crucial to maintain system integrity and reliability.

How to greet recruiters in your it technician cover letter salutation

As the saying goes, "You never get a second chance to make a first impression."

Write your it technician cover letter salutation to be more personalized to the actual hiring manager, who is set to assess your profile by:

  • greeting them on a first-name basis, if you have previously communicated with them (e.g. "Dear Sam,");
  • using their last name, if you have more formal communication or haven't spoken to them (e.g. "Dear Mr. Harrows" or "Dear Ms. Marshall");
  • writing "Dear HR Team" or "Dear Hiring Manager", if you have no clue about who's recruiting for the role.

Search on LinkedIn, Google, or the company website to find information as to the recruiter's name.

In any case, avoid the impersonal "Dear Sir or Madam".

List of salutations you can use

  • Dear Hiring Manager,
  • Dear [Company Name] Team,
  • Dear Ms. [Last Name],
  • Dear Mr. [Last Name],
  • Dear Dr. [Last Name],
  • Dear [First Name] [Last Name],

Get creative with your it technician cover letter introduction

Recruiters are going to assess plenty of candidate profiles for the role. Thus, anything you do to stand out will win you brownie points.

Use your it technician cover letter introduction to share something memorable about your experience .

But before you go down the rabbit hole of creativity and humor, align your message with the company culture.

For example, if you are applying for a role in some startup, use those first two sentences to tell a funny story (about your experience) to quickly connect with the recruiter.

Choosing your best achievement for the middle or body of your it technician cover letter

Now that you have the recruiters' attention, it's time to write the chunkiest bit of your it technician cover letter .

The body consists of three to six paragraphs that focus on one of your achievements.

Use your past success to tell a story of how you obtained your most job-crucial skills and know-how (make sure to back these up with tangible metrics).

Another excellent idea for your it technician cover letter's middle paragraphs is to shine a light on your unique professional value.

Write consistently and make sure to present information that is relevant to the role.

Ending your it technician cover letter to avoid "Sincerely yours"

Yes, this sort of closing statement may work best before your signature.

But you want to give recruiters something more with your it technician cover letter ending .

Some professionals choose to go down the path of promises. In a single sentence, they map out what they'd bring about to the role (whether that's a particular technical skill set or personal traits).

Others, decide to be more concrete by thanking recruiters for their time and prompting for their next interview.

Whatever path you choose, remember to always be polite and respectful of the opportunity you've had. Good manners go a long way.

Is it beneficial to mention that you have no experience in your it technician cover letter?

Lacking professional experience isn't the end of the world for your it technician cover letter .

Just be honest that you may not have had roles in the industry, but bring about so much more.

Like, your transferable skills, attained thanks to your whole work and life experience (e.g. the skills your summer spent working abroad taught you).

Or, focus on what makes you, you, and that one past success that can help you stand out and impress recruiters (think of awards you've attained and how they've helped you become a better professional).

Alternatively, write about your passion and drive to land the job and the unique skill set you would bring to enhance the workplace culture.

Key takeaways

Turning your it technician cover letter into a success is all about staying authentic to yourself and relevant to the job:

  • Be creative with your it technician cover letter introduction by stating something you enjoy about the company (that is genuine) or about your skill set (to get the recruiters' interested);
  • Use single spacing and have a one-inch margin wrapping all around the content of your it technician cover letter;
  • Select just one past achievement from your career or life to tell a story of how you've obtained job-crucial skills and how they'd be beneficial to the role;
  • The finishing paragraph of your it technician cover letter doesn't necessarily have to be a signature but could be a promise of what you plan to achieve in the role;
  • Instead of focusing on your lack of experience, spotlight your transferable skills, one relevant achievement, and career dreams.

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Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

  • Content tailored to the job posting you're applying for
  • ChatGPT model specifically trained by Enhancv
  • Lightning-fast responses

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What Should You Name Your Cover Letter File

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How to Write a Cover Letter [Full Guide & Examples for 2024]

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After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

  • How to Write the Perfect Cover Letter, Step by Step
  • 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

structure of a cover letter

  • Header. Add all the necessary contact information at the top of your cover letter.
  • Formal greeting. Choose an appropriate way to greet your target audience.
  • Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
  • Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
  • Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

How to Write a Cover Letter

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

cover letter templates for 2024

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

cover letter templates

#2. Put Contact Information in the Header

As with a resume, it’s important to 

start your cover letter

 with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Contact Information on Cover Letter

Here, you want to include all the essential contact information , including:

  • Full Name. Your first and last name should stand out at the top.
  • Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
  • Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
  • Phone Number. Add a number where the hiring manager can easily reach you.
  • Location. Add your city and state/country, no need for more details.
  • Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

  • Hiring Manager's Name. If you can find the name of the hiring manager, add it.
  • Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
  • Company Name. Make sure to write the name of the company you're applying to.
  • Location. The city and state/country are usually enough information here, too.
  • Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

matching resume and cover letter

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

linkedin search cco

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

  • Dear Mr. Kurtuy,
  • Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

  • Dear [Department] Hiring Manager
  • Dear Hiring Manager
  • Dear [Department] Team
  • Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

  • My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

  • Experience managing a Facebook ad budget of $10,000+ / month
  • Some skills in advertising on other platforms (Google Search + Twitter)
  • Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

  • Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

  • What’s the company’s business model?
  • What’s the company’s product or service? Have you used it?
  • What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

  • Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
  • Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
  • Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
  • Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

  • Best Regards,
  • Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

  • Professional Email
  • Phone Number
  • Relevant Links

Do you address the right person? 

  • The hiring manager in the company
  • Your future direct supervisor
  • The company/department in general

Does your introductory paragraph grab the reader's attention?

  • Did you mention some of your top achievements?
  • Did you use numbers and facts to back up your experience?
  • Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

  • Did you identify the core requirements for the role?
  • Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

  • Did you identify the top 3 things that you like about the company?
  • Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

  • Did you recap your key selling points in the conclusion?
  • Did you end your cover letter with a call to action?
  • Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

  • Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
  • Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
  • Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
  • Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
  • Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
  • Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
  • Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
  • Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
  • Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
  • Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
  • Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
  • Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
  • Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
  • Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
  • Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

college or student cover letter example

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Middle Management Cover Letter

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Career Change Cover Letter

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

IT Cover Letter Example

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

  • Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
  • Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
  • Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

resume examples for cover letters

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

  • A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
  • Your job application should always include a cover letter alongside your resume.
  • To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
  • Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
  • Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
  • Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

  • How to Make a Resume in 2024 | Beginner's Guide
  • How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
  • 35+ Job Interview Questions and Answers [Full List]

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Cover letters: guidelines and samples

Why is it called a "cover letter".

Why is a job search letter called a "cover letter?" Because in the era of hard copy resumes and letters, the letter would be on top of, and therefore cover, the resume. A cover letter introduces a resume and explains why you are sending the resume.

Writing guidelines

  • These writing guidelines apply to both email content and letters written as a document. There are just some formatting differences. You can also see  email guidelines .

Do I have to include a cover letter with my resume?

If you're sending your resume via email, yes. If you are speaking to an employer at a career fair (or other event), no. If you are submitting your resume online (sometimes to an employer's Applicant Tracking System, called ATS; a thing that's good to know about), do what the employer instructs! If there are no instruction, a cover letter can help. A cover letter is personalized and individualized to the employer. (Your resume is not.)

In person, you have a conversation, so you're talking to the employer about why you're interested in their job, and offering your resume. A letter doesn't apply to that situation. You can and likely should send a follow up email afterward to emphasize your interest and thank the employer for their time in talking with you.

When emailing your resume, your email usually serves as a cover letter; it explains why you're sending your resume. (In certain cases, if the employer requests this, or you are in a very formal and/or traditional industry, you might attach a cover letter document to your email.) 

What a well-written cover letter (usually email) does:

  • Explains why you are sending your resume;
  • Shows that you can communicate in a professional way;
  • Places emphasis on why you are interested in that specific employer. (Your resume is about you, not the employers you are pursuing.)
  • Shows good manners and appropriate business etiquette;
  • Is a different communication tool than a resume. Enables you to express yourself in complete sentences, tell things about yourself that the resume might not, and show your personality as appropriate to the job search.
  • Should never read like a form letter that could be sent to anyone.

What if I'm sending my resume to someone who knows me and is going to pass it on to someone else?

  • Include a brief email cover letter thanking your contact person for her/his/their kindness and assistance in passing your resume along, and include your goal (job, internship, co-op, etc.) and career interest. Your friend might forward your email to another contact who can then see your writing style, focus, and professionalism.

Email or Word docx / hard copy?

In most situations, email is the medium for professional communication in the job search.

Sometimes, in very formal and/or traditional fields, letters are written as documents with certain formatting. That document could then be sent as an attachment to an email (with a clear, concise description of what is attached and why). It's now very rare to actually physically mail hard copy when applying for jobs.

  • In email, your signature block (address, etc.) goes below your name, after your email content. In document format, your address, etc. goes at the top of the page. 
  • Email requires a subject line logical to the recipient. Email subject lines can make or break whether your email is opened and read.
  • A letter in document format can have a subject line after recipient's address block and before "Dear Ms./Mr./Dr...".
  • Doesn't exist on email.
  • Not needed on a document attached to email (you're not printing it). In the rare case you print hard copy, you could sign above your printed name.

All cover letters should:

  • Do you want a summer internship, a co-op, a field-study?
  • A post-graduation job?
  • Are you inquiring about future employment possibilities?
  • The word "opportunity" is vague; opportunity to do what?
  • Tell specifically how you learned about the position or the organization  — an email from your advisor, the employer's website, a friend who works at the organization. It is appropriate to mention the name of someone who suggested that you write.
  • Convince the reader to look at your resume. The cover letter will be seen first. Therefore, it must be very well written and targeted to that employer.
  • Call attention to elements of your background  — education, leadership, experience — that are relevant to a position you are seeking. Be as specific as possible, using examples.
  • Reflect your attitude , personality, motivation, enthusiasm, and communication skills.
  • Provide or refer to any information specifically requested  in a job advertisement that might not be covered in your resume, such as availability date, or reference to an attached writing sample.
  • In a letter of application — applying for an advertised opening — applicants often say something like "I look forward to hearing from you." However, you can take initiative to follow up, saying something like, "I will contact you in the next two weeks to see if you require any additional information regarding my qualifications."
  • In a letter of inquiry — asking about the possibility of an opening — don't assume the employer will contact you. Say something like, "I will contact you in two weeks to learn more about upcoming employment opportunities with (name of organization)." Then mark your calendar to make that contact.

Format guidelines

In email format: your contact info / signature block goes below your name at the END. In document format: sender address and contact info at the top; then the date; then your contact info / address block, which can be left-justified, or centered.)

(if document format) Month, Day, Year

(if document format, the following about the recipient:) Mr./Ms./Dr. FirstName LastName That person's job title Name of organization (Street or P.O. address if you are actually mailing hard copy; not common.) Town/city, state (zip code if mailing hard copy; not common)

Dear Mr./Ms./Dr. LastName:

Opening paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself.

2nd paragraph: Tell why you are interested in the employer or type of work the employer does. Simply stating that you are interested does not tell why, and can sound like a form letter. Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employer’s needs. Focus on what you can do for the employer, not what the employer can do for you. This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is attached. Mention other attachments if required to apply for a position.

3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as call or email the employer within two weeks. If you will be in the employer’s location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the person for her/his/their consideration.

4th paragraph optional if best to split some of content above.

Sincerely, Your first and last name Address as town/city, state (optional zip code) (You are not required to give your street address; lean toward protecting your privacy, especially when you do not know how your email might be forwarded / shared.) Phone number Email address

Letter of application / letter of inquiry

Generally letters fall into two categories, but the bottom line is to write what makes sense based on the information you have.

  • Letter of application: applying for a specific, advertised opening. See sample letters below.
  • Letter of inquiry: expressing interest in an organization, but you are not certain if there are current openings. See sample letters below.

The purpose of the samples is not to give you something to copy, but to show examples; the content of your letters will be unique to you depending on your situation and the people to whom you write.

Sample 3.1 — Letter of application, document format

Blacksburg, Virginia    |   540-555-0000   |   (emailaddress)

February 2, 20XY

Dr. Michelle Rhodes Principal, Wolftrap Elementary School 1205 Beulah Road Vienna, VA 22182

Dear Dr. Rhodes:

Thank you for speaking with me on February 18, after the Family and Child Development seminar at Virginia Tech. I appreciated your perspective on balancing the needs of children and the community during difficult economic times. This letter is to express my interest in upper elementary grade teaching positions discussed at the seminar. I will complete my M.Ed. in Curriculum and Instruction at Virginia Tech in May 20XY, and will be available for employment as soon as needed for the 20XY-XZ school year.

My teacher preparation program at Virginia Tech has included a full academic year of student teaching. Last semester I taught fourth grade and this semester am teaching fifth grade. These valuable experiences have afforded me the opportunity to:

  • Develop lesson plans on a wide range of topics and varying levels of academic ability;
  • Work with emotionally and physically challenged students in a total inclusion program;
  • Observe and participate in effective classroom management approaches;
  • Assist with parent-teacher conferences;
  • Complete in-service sessions on diversity, math and reading skills, and community relations.

My experience includes teaching in a private day care facility, and in Virginia Tech’s Child Development Laboratory. Both these facilities are NAEYC-accredited and adhere to the highest standards. At both locations, I led small- and large-group developmentally appropriate activities for elementary-aged children, and practiced strict safety protocols.

I am enthusiastic about putting my knowledge and experience into practice in a full-time teaching position. In a month, in early March, I will be in Vienna, and I would very much like to visit the school while in session and shadow teachers. I will stay in touch with you to make arrangement for this. Thank you very much for sharing your knowledge and contributing to the professional development of those of us entering the teaching profession.

Sincerely, Averill Harrington

Sample 3.2 — Letter of application, email format

Subject line:  (logical to recipient!)  Application for sales representative for mid-Atlantic area

April 14, 20XY

Mr. William Jackson Employment Manager Biochem Corporation 13764 Jefferson Parkway Roanoke, VA 24019 [email protected]

Dear Mr. Jackson:

From the Biochem Corp website I learned about your need for a sales representative for the Virginia, Maryland, and North Carolina areas. I am very interested in this position, and believe that my education and employment background are very well matched for the position.

You indicate that a requirement for the position is a track record of success in meeting sales goals. I have done this. After completion of my B.S. in biology, and prior to beginning my master’s degree in marketing, I worked for two years as a sales representative with a regional whole foods company.  My efforts yielded success in new business development, and my sales volume consistently met or exceeded company goals. I would like to repeat that success in the biochemical industry, using my academic background in science and business. I will complete my M.S. in marketing in mid-May and will be available to begin employment in early June.

Attached is my resume, which more fully details my qualifications for the position.

I look forward to talking with you regarding sales opportunities with Biochem Corp. Within the next two weeks I will contact you to confirm that you received my email and resume and to answer any questions you may have.

Thank you very kindly for your consideration.

Sincerely, Harper A. Johnson Blacksburg, Virginia 540-555-8888 [email protected]

Sample 3.3 — Letter of application, email format

Subject line:  (logical to recipient!)  Application for marketing research position #031210-528

March 14, 20XY

Ms. Charlene Prince Director of Personnel Large National Finance Corporation Roanoke, VA 24040 [email protected]

Dear Ms. Prince:

Thank you for speaking with me yesterday. As I indicated, I would like to apply for the marketing research position (#031210-528) advertised on Indeed. With my undergraduate research background, my training in psychology and sociology, and my work experience, I believe I could make a valuable contribution to Large National Finance Corporation in this position.

In May I will complete my B.S. in Psychology with a minor in Sociology, at Virginia Tech. As part of the requirements for this degree, I am involved in a senior marketing research project that has given me experience interviewing and surveying research subjects and assisting with data analysis. I also have completed a course in statistics and research methods.

My experience also includes working part-time as a bookkeeper in a small, successful, independent bookstore with an annual budget of approximately $150,000.  Because of the small size of this business, I have been exposed to and participated in most aspects of managing a business, including advertising and marketing.  As the bookkeeper, I produced monthly sales reports that allow the owner/buyer to project seasonal inventory needs. I also assisted with the development of ideas for special promotional events and calculated book sales proceeds after each event in order to evaluate its success.

I believe my combination of business experience and social science research training is an excellent match for the marketing research position at Large National. My resume is attached. Thank you very much for your consideration, and I look forward to receiving your reply.

Sincerely, Alexi Lawrence Blacksburg, VA 24060 540-555-1234 [email protected]

Sample 3.4 — Letter of application, email format

Subject: Application for building construction position after graduation

Ms. Riley Wilson Personnel Director Anderson Construction Company Rockville, MD

Dear Ms. Wilson:

I am following up after speaking with you at the construction industry career fair at Virginia Tech last week. Thank you for your time in sharing so much helpful information with me. Next May I will complete my bachelor's degree in building construction, and believe that my education, experience, and values make me an excellent candidate to join your team.

Each summer for the last five years I have worked at various levels in the construction industry. As indicated on my attached resume, I have worked as a general laborer, a skilled carpenter, and last summer served as assistant construction manager on a two-million dollar residential construction project.

The Anderson Construction projects are familiar to me, and my aspiration is to work for a company that has your values of service to the community through support of youth activities. One of my volunteer activities is coaching youth soccer, and I believe in the individual and community benefits of involving youth in recreational sports. I hope for the opportunity to interview with you, and will follow up with you.

Thank you for your consideration.

Sincerely, Jesse Bimal Blacksburg, Virginia 540-555-4523 [email protected]

Sample 3.5 — Letter of inquiry about employment possibilities, email fomat

Subject:  (logical to recipient!)  Inquiry about software engineering position after completion of M.S. in computer engineering

December 12, 20XY

Mr. Robert Burns President, Template Division Megatek Corporation Arlington, VA 22207 [email protected]

Dear Mr. Burns:

Next May I will complete my master of science in computer engineering at Virginia Tech. I found information about Megatek through an information session offered through the career center at my university, and am very excited about the career path options you offer for software engineers. I believe there is an excellent fit between my skills and interests and your needs.

As a graduate student, I am one of six members on a software development team in which we are writing a computer-aided aircraft design program for NASA. My responsibilities include designing, coding, and testing of a graphical portion of the program which requires the use of VWXDF for graphics input and output. I have a strong background in CAD, software development, and engineering, and believe that these skills would benefit the designing and manufacturing aspects of template software.  Attached is my resume with further details.

My qualifications equip me to make a contribution to the project areas in which your division of Megatik is expanding efforts.  I would appreciate the opportunity to discuss a position with you, and will contact you in a week to ten days to answer any questions you may have.  Thank you for your consideration.

Sincerely, Morgan Stevens Blacksburg, Virginia  |  540-555-2556 [email protected]

Sample 3.6 — Letter of inquiry about internship opportunities, email version

Subj: Wilderness Challenge internship position

January 12, 20XY

Ms. Sylvia Range Special Programs Assistant Marion County Family Court Wilderness Challenge Marion, VA 24560

Dear Ms. Range:

This semester I am a junior at Virginia Tech, working toward my bachelor's degree in family and child development. I am seeking an internship for this summer 20XY, and while researching opportunities in the field of youth development, I found your program. I am writing to inquire about possible internship opportunities with the Marion County Family Court Wilderness Challenge.

My work background and coursework have supplied me with many skills and an understanding of encouraging development of adolescents; for example:

  • 10 hours per week as a volunteer hotline assistant for a local intervention center. After a 50-hour training program, I counseled teenagers about personal concerns and referred them, when necessary, to appropriate professional services for additional help.
  • Wellness coordinator in my campus residence hall, which requires me to establish rapport with fifty residents and coach them on personal matters, university policies, and encourage healthy self-management habits to be successful in college.

My attached resume provides additional details about my background.

I will be in the Marion area during my spring break, March x-xx.  I will call you next week to see if it would be possible to meet with you in early March to discuss your program.

Sincerely, Sinclair Sosa Blacksburg, Virginia | 540-555-2233 | [email protected]

Sample 4.1 — Information seeking letter, email version

Mr. Idris Webb Delon Hampton and Associates Washington, DC

Dear Mr. Webb:

Next May I will complete my bachelor’s degree in Architecture at Virginia Tech, and am researching employment opportunities in the Washington metro area. I obtained your name from Professor (LastName) who teaches my professional seminar class this semester. S/he indicated that you had volunteered to provide highly motivated graduating students with career advice, and I hope that your schedule will permit you to allow me to ask for some of your time and advice. I am particularly interested in historic preservation and have done research on the DHA website to learn that your firm does work in this area. I am also interested in learning how the architects in your firm began their careers. My resume is attached simply to give you some information about my background and project work.

Within two weeks I will call you to arrange a time to speak to you by Zoom or perhaps visit your office if that would be convenient. I will be in the Washington area during the week of November 22. I very much appreciate your time and consideration of my request, and I look forward to talking with you.

Sincerely, Adara Alba Blacksburg, Virginia 540-555-1123 [email protected]

Sample 5.2 — Follow-up letter to information seeking meeting, email version

Subject:  (logical to recipient!)  Thank you for meeting Tuesday, Nov. 23

Mr. Javier Delon Delon Hampton and Associates Washington, DC 

Dear Mr. Delon:

Thank you so much for taking time from your busy schedule to meet with me on Tuesday. It was very helpful to me to learn so much about the current projects of Delon Hampton and Associates and the career paths of several of your staff. I appreciate your reviewing my portfolio and encouraging my career plans. I also enjoyed meeting Mil Menzur, and am glad to have her suggestions on how I can make the most productive use of my last semester prior to graduation.

Based on what I learned from my visit to your firm and other research I have done, I am very interested in being considered for employment with DHA in the future. I will be available to begin work after I graduate in May 20ZY. As you saw from my portfolio, I have developed strong skills in the area of historical documentation and this is a good match for the types of projects in which your firm specializes. My updated resume is attached to serve as a reminder of my background, some of which I discussed with you when we met.

During the next few months I will stay in contact with you in hopes that there may be an opportunity to join your firm. Thank you again for your generous help and guidance.

Sincerely, Kai Kalani Blacksburg, VA 24060 540-555-1123 [email protected]


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  1. Writing a Tech Cover Letter: Tips and Example

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