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How to create a SQL Server Reporting Services (SSRS) report

SQL Server Reporting Services (SSRS) is part of Microsoft SQL Server services since version 2000. If you are an ordinary user with a basic knowledge of SQL, this article will help you in creating your first SSRS report.

Requirements for creating a SSRS report

Before you begin using SSRS and creating reports you must have:

• Microsoft SQL Server 2014 database engine
• SQL Server 2014 reporting service (SSRS)
• SQL Server data tools
• AdventureWorks2012 database is used for this article, as data source .

Create a report server project

The first thing to do is to create a report server project because we will need this later for saving report definition files and any other files that you need for creating SSRS reports.

• The first step is to open SQL Server Data Tools . Click on the File menu, find New and then Project .
• After this, you need to click on the Business Intelligence .
• Click on the Reporting Services and then Report Server Project .
• If you want to display Report test project to get you started, you can type Report test in Name

Create a new report definition file

• In the View menu find the Solution Explorer , and then right-click on the Reports folder. In the Add section click New Item .
• In the window Add New Item , click Report .
• As you can see Report Designer has two available views. In Design view you define your report layout, and in the Preview view you can run your report.

Defining data source and dataset

Setting up a connection

In order to retrieve data from a database or from some other resource, you will need to define the data source. In the following section, you will see how you can define the data source. We will use AdventureWorks2012 database as an example.

• In the View menu find and click Report Data, then New and after that Data Source
• Type AdventureWorks2012 in the field Name
• Select Embedded connection
• As Type select Microsoft SQL Server

Note: If the database is not on the local computer, replace localhost with name of your database server instance.

• After this, click on the Credentials and then Use Windows Authentication.

Define a T-SQL query for report data

In this section you will learn how to specify a dataset . You will need some basic SQL knowledge in order to create a query and define what information you will need from your database. The query you will see is just an example, and for your own purposes and database, you will have to change that step.

• In the Report Data pane find and click New , and then Dataset .
• In the Dataset Properties dialog box as Name type DataSet1
• Make sure to check Use a dataset embedded in my report .
• Then select a AdventureWorks2012 as your data source ,

Note: soh, pps, sd, pp, ppc are just shorter names for tables that we have in AdventureWorks2012 database.

How to add a table and fields to a report layout

After finishing with previous technical details, we can start with more interesting things, like designing your first SSRS report. This part is easy because instead of writing code, you can drag-and-drop graphic icons into the report format. This section will show you how to add Table and Fields to your report.

• In the View menu click Toolbox, then find and click Table and drag the mouse to the design area.
• In the left pane, you can expand the dataset Dataset1 in order to see all the fields.
• Drag one of the field (e.g. field Date) from Report Data to the column in the table

Preview report

If you want to preview your report to see how it all looks, to correct errors, to correct issues or to verify design and data connection, click tab Preview.

Tips and tricks

An easier way to add a table is to right-click on the design surface, click Insert and then click Table.

How to format your Report

Format currency and date

If you want to format Date field to show only the date, follow the steps below:

• In the Design tab, right-click the desired cell, then click Text Box Properties.
• Find and click Number , then in the field Category click Date

If in your table you have a field that holds information about currency, but you only see ordinary numbers, you can format that field to display a number as currency:

• Find and click Number , then in the field Category click Currency
• In accordance to your need you can change defaults

Changing column width and text style

You also have an option to change text style (font, size etc.), and to change column width . Column width you can change by simply dragging the columns to the desired size.

Text style you can change by clicking the Format menu. In Format menu find Font , then click whatever you need (bold, italic, etc.)

Adding Grouping

If you want to make data set in your SSRS report do the following:

• Click Design tab, and then choose pane Row Groups
• Drag the field you want to group to the pane Row Groups
• From your report pane drag some other field you want to group.
• Delete the old columns to the double line.

You can do the same by right-clicking on the surface and clicking View , and then Grouping.

Adding totals

Total is the sum of numeric, non-null data in the data region, and if you want to add totals for a group, you can do that by clicking Add Total for the group in the Grouping pane, and if you want to add totals for an individual cell just click Add Total for the cell.

Add a daily total and grand total

• Right click the cell [Order] and choose Add total , then click After .
• Type Daily to format a new name, Daily Total
• After that, select the new cell [Daily Total], two Sum cells and the empty cell you see between them.

• Right click the cell [Date] and choose Add total , and then After .
• Type Grand to format a new name, Grand Total
• Select the new cell [Grand Total], the two [Sum] cells and the empty cell you see between them.

After you add total, you can change the default function Sum. There is a list of different function you can use (avg, count, etc.).

Publish your Report to the report server

Finally, when you finished with creating your first SSRS report, you may want to publish the report:

• In the Project menu click Test report Properties
• Put your report server’s name in the field TargetServerURL, then click OK.
• In the Build menu click Deploy Test report . You will get a message that indicates whether you have successful or unsuccessful deployment.

Note: A problem will occurred if you don’t have permissions on the report server or if you have been using SSDT with administrator privileges.

Most common problems

The most common problem in publishing the report to the report server is configuring the target server URL.

The first step that you need to do in configuration is to launch the SQL Server Reporting Service Configuration Manager and connect to the Reporting Service .

After that in section Web Service URL you can find URL to the report server.

In section Report Manager URL you can see URL for viewing and managing reports.

In the Project menu open the Test report Properties .

Note : Prefix “Test report” is name of your report.

Final step in configure target server URL is to fill the Web Service URL in the TargerServerURL property with correct URL that you find in Report Manager URL .

Congratulation, you have successfully created your first SSRS report!

Reporting Services (SSRS) Reporting Services Concepts (SSRS) Reporting Services Backward Compatibility Cause and Resolution of Reporting Services Errors

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Install Microsoft Report Builder

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Microsoft Reporting Services is a stand-alone app for authoring paginated reports, installed on your computer by you or an administrator. An administrator typically installs and configures Reporting Services, grants permission to download Reporting Services from the web portal, and manages folders and permissions to reports and shared datasets saved to the report server. For more information about Reporting Services administration, see Reporting Services report server (native mode) .

There are different ways to install Report Builder.

Your administrator can install Report Builder with Microsoft Endpoint Configuration Manager .

And you can install it from several places:

• The Microsoft Download Center .
• The web portal of a report server .
• The command line .

Are you looking for Power BI Report Builder instead? Head to the Microsoft Power BI Report Builder page on the Download Center.

System requirements

See the System requirements section of the Report Builder download page on the Microsoft Download Center.

Install Report Builder with Microsoft Endpoint Configuration Manager

An administrator can use software such as Microsoft Endpoint Configuration Manager to push the program to your computer. To learn how to use specific software to install Reporting Services, consult the documentation for the software. For more information, see Microsoft Endpoint Configuration Manager documentation .

Windows Vista and Windows 7 security features require elevated permissions to run command line operations and will prompt for permission to run the command line. The installation is not silent. To make the installation silent, you need to run the command line as an administrator.

Install Report Builder from the web portal

You can install Report Builder from a SharePoint library integrated with Reporting Services through SQL Server 2016.

You can start Reporting Services from a Reporting Services web portal or a SharePoint site integrated with Reporting Services. For information, see Start Report Builder .

SharePoint site integrated with Reporting Services

On a SharePoint site integrated with Reporting Services, if the New Document menu doesn't list Report Builder Report , Report Builder Model , and Report Data Source , their content types need to be added to the SharePoint library. For more information, see Add Reporting Services Content Types to a SharePoint Library .

Install Reporting Services from the download site

On the Report Builder page of the Microsoft Download Center , select Download .

After Reporting Services finishes downloading, select Run .

This step launches the SQL Server Reporting Services Wizard.

Accept the terms in the license agreement and select Next .

On the Default Target Server page, optionally provide the URL to the target report server if it's different from the default. Select Next .

If you'd like to work with Reporting Services when it's connected to a report server, it's convenient to provide the URL to the server at this time. You can also do this from the Options dialog box in Reporting Services.

Select Install to complete the installation of Reporting Services.

Install Report Builder from a share

Contact your administrator for the location of ReportBuilder.msi that you run to install Reporting Services on your local computer.

Browse to locate ReportBuilder.msi, the Windows Installer Package (MSI) for Reporting Services, and select it.

Complete rest of the steps in To install Report Builder from the download site .

Install Report Builder from the command line

You can also perform a command line installation of Reporting Services and provide arguments to customize the installation. In addition to the standard MSI intrinsic parameters, you can use the custom parameters that Reporting Services provides: RBINSTALLDIR and RBSERVERURL. RBINSTALLDIR specifies the root installation folder for Reporting Services. RBSERVERURL specifies the default report server that Reporting Services uses to save reports on the server.

If you want a silent installation, with no user interface interaction at all, specify the /quiet option. By design, the quiet option flag suppresses installation errors. It's therefore recommended that you include the /l option, which specifies logging, when you use the quiet option.

After Reporting Services finishes downloading, select Save .

On the Start menu, select Run .

In the Open box, enter cmd.

In the Command Prompt window, navigate to the folder where you saved ReportBuilder.msi.

Enter a command with the following format:

msiexec /i ReportBuilder.msi OPTION=OptionValue [OPTION=OptionValue]

The two options specific to installing Reporting Services are: RBINSTALLDIR and RBSERVERURL. You don't have to include these arguments in the command line. The following example is the baseline command:

msiexec /i ReportBuilder3_x86.msi /quiet

To run the command, press ENTER.

Set Reporting Services defaults

After you install Reporting Services, you can set some default options. Select File > Options .

Setting the default Reporting Services web portal or SharePoint site is the most useful. For more information, see Set default options for Report Builder .

Select Report Builder .

If you don't see the report server in the list of existing servers, close the Open Report dialog box and then select Connect at the bottom of Reporting Services to connect to the server.

Related content

• Start Report Builder
• Uninstall Report Builder

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Git repo for SQL Server Reporting Services and Power BI paginated report samples, and community projects

microsoft/Reporting-Services

Folders and files, repository files navigation, reporting services.

Git repo for SQL Server Reporting Services samples and community projects

Reporting Services PowerShell Tools

In order to provide a better install experience the PowerShell scripts have been moved to https://github.com/Microsoft/ReportingServicesTools

Reporting Services Custom Security Sample

This project will help you to get started with how to deploy a custom security extension to SQL Reporting Services. For more details please check out the read me document in this folder CustomSecuritySample .

Reporting Load Test

Contains a Visual Studio Load Test 2015 solution to execute synthetic load for SQL Server Reporting Services 2016 https://github.com/Microsoft/Reporting-Services-loadtest

Paginated Report Samples

Contains several sample Power BI paginated reports to download and explore. They demonstrate typical ways you can use paginated reports. For more details please check out this article Paginated Report Samples . This folder contains the following paginated report samples :

• CountrySalesPerformance
• OrganizationExpenditures
• RegionalSales

Code Of Conduct

This project has adopted the Microsoft Open Source Code of Conduct . For more information see the Code of Conduct FAQ or contact [email protected] with any additional questions or comments.

Code of conduct

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Microsoft Power BI Blog

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• Report Server

SQL Server Reporting Services 2022 

This release introduces the public preview of SQL Server 2022 Reporting Services (SSRS). At Microsoft, we understand the power of technology, and that’s why we continue to innovate, create, and design in a way that gives everyone the ability to achieve more. Designing for inclusivity opens our experiences and reflects how people adapt to the world around them. In this new release of SSRS, we have done a lot of accessibility work to make sure we are empowering people to achieve more. It includes enhanced Windows Narrator support, security enhancements, performance improvements, bug fixes, and reliability updates.

📣Reminder of features being removed with the next release of SQL Server

Back in 2020, we announced the deprecation of Report Server features Pin to Power BI, Mobile Reports and Mobile Report Publisher. These features will be removed from versions of SQL Server starting with SQL Server 2022 and will no longer be supported. Only the last three releases, SQL Server 2016, SQL Server 2017, and SQL Server 2019, will be supported in maintenance mode until EOL (End of Life) for existing customers.

When we mark a feature as deprecated, it means:

• The feature is in maintenance mode only. We’ll make no new changes, including changes related to interoperability with new features.
• We strive not to remove a deprecated feature from future releases, to make upgrades easier. However, in rare situations, we may choose to permanently remove the feature from Reporting Services if it limits future innovations.
• For new development work, we don’t recommend using deprecated features.

Features removed in future versions of SQL Server

Please reach out with any feedback. Thank you for being a valued customer of Reporting Services.

• Mobile Report Publisher
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Microsoft SQL Server 2019 Reporting Services

SQL Server Reporting Services is a server-based reporting platform that provides comprehensive reporting functionality.

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15.0.1102.1167

Date Published:

SQLServerReportingServices.exe

• Paginated reports optimized for document generation and printing.
• Mobile reports optimized for mobile devices, with responsive layout that adapts to different devices and the different ways you hold them.
• A modern web portal you can view in any modern web browser.

System Requirements

Supported Operating Systems

Windows Server 2019, Windows 10, Windows 11, Windows Server 2022

• .NET Framework 4.7 or later
• SQL Server Database Engine (2012 SP4 or later), to store the report server database
• Download the Evaluation Edition of Microsoft SQL Server

Install Instructions

• Install SQL Server Reporting Services (SQLServerReportingServices.exe)
• Configure your report server using Report Server Configuration Manager

MB-260 Microsoft Customer Data Platform Specialist Exam Preparation

By: Daniel Calbimonte   |   Updated: 2023-11-22   |   Comments   |   Related: More > Professional Development Certifications

I need to get more information and study for the MB-260 Microsoft certification exam.

This tip has valuable material for you to help you pass the MB-260 exam , including answering frequently asked questions and links to videos, books, and practice exams.

What is the MB-260 exam?

The MB-260: Microsoft Dynamics 365 Customer Insights (Data) Specialist is an official Microsoft exam about Dynamics 365, Power Query, Microsoft Dataverse, Common Data Models, Azure Machine Learning, Synapse and Azure Data Factory, and the Microsoft Power Platform.

Is this exam difficult?

Yes, but it depends. If you have several years of experience in Microsoft Dynamics, Power Query, and Azure, it will not be too difficult. If you do not have much experience, it will be very difficult. I would suggest starting with more basic certification exams about Azure like the AZ-900 exam .

Which score is necessary to pass the exam?

Around 700/1000 points.

Are there books that can help me to pass this exam?

Yes. The following books can help you:

• Microsoft Customer Data Platform Specialist Exam Dumps & Pocket Guide: Exam Review for Microsoft MB-260 Certification
• MB-260: Microsoft Customer Data Platform Specialist 55 Questions: This Practice Course will help you get full marks in your Microsoft MB-260 Certification exam.
• Becoming a Microsoft Dynamics 365 Marketing Functional Consultant: Learn to deliver enterprise marketing solutions and insights to exponentially grow your business
• Microsoft Dynamics 365 For Dummies
• Power Query for Power BI and Excel
• Collect, Combine, and Transform Data Using Power Query in Excel and Power BI (Business Skills)
• Microsoft Dataverse: The Power Platform Series: Leveraging Microsoft Dataverse to build real world business solutions

Are any courses recommended for this exam?

Yes. The following courses can help you:

• MB-260: Microsoft Customer Data Platform Specialist
• Course MB-260T00: Microsoft Customer Insights - Data Specialty
• Microsoft Customer Data Platform Specialty (MB-260)
• MB-260: Microsoft Customer Data Platform Specialist CRM Team

Could you please provide some links to study for the exam?

Yes. The following links can be useful:

Design Dynamics 365 Customer Insights - Data Solutions

Illustrate Dynamics 365 Customer Insights - Data

• Outline the components of Customer Insights - Data, encompassing tables , relationships , enrichments , activities , measures , and segments
• Detail the initial user experience (FRE) in D365 Customer Insights – Data
• Explain the support for near real-time updates
• Discuss the support for enrichment
• Elaborate on the distinctions between individual consumer and business account profiles

Enumerate Use Cases for Customer Insights - Data

• Specify use cases for Dynamics 365 Customer Insights - Data
• Highlight use cases for extending Customer Insights - Data using Microsoft Power Platform components
• Examine use cases for Customer Insights - Data APIs
• Explore use cases for working with business accounts

Ingest Data into Customer Insights - Data

Establish Connections to Data Sources

• Decide on appropriate data sources
• Decide to utilize the managed data lake or an organization's data lake
• Attach to the Data Lake Microsoft Dataverse
• Connect to Azure Data Lake Storage
• Ingest and transform data using Power Query connectors
• Link to Azure Synapse Analytics
• Examine real-time ingestion capabilities and limitations
• Evaluate the advantages of pre-unification data enrichment
• Ingest data in real-time
• Update Unified Customer Profile fields in real-time
• Comprehend common ingestion errors

Transform, Cleanse, and Load Data using Power Query

• Select tables and columns
• Address data inconsistencies, unexpected or null values, and data quality issues
• Verify and transform the column data types

Establish Incremental Data Updates for Various Sources

• Recognize data sources that support incremental updates
• Set up incremental refresh
• Define the capabilities and limitations of scheduled refreshes
• Set up scheduled and on-demand refreshes

Create Customer Profiles through Data Unification

• Select Source Fields
• Choose Customer Insights Tables and Attributes for Unification
• Select attribute types
• Designate the primary key

Eliminate Duplicate Records

• Deduplicate tables enriched
• Establish deduplication rules
• Check deduplication results

Match Conditions

• Select a match order for tables
• Decide match rules
• Set exceptions
• Add enriched tables when matching
• Set up the normalization options
• Find the difference between the methods basic and custom precision

Unify Customer Fields Options

• Specify the order for the fields for merged tables
• Combine fields into a merged field
• Merge a group of fields
• Separate fields from a merged field
• Isolate fields from a combined field
• Omit fields from a fusion
• Modify the arrangement of fields
• Reassign names to fields
• Categorize profiles into Clusters

Develop Business Data Separation

• Grasp prerequisites for business unit division
• Retrieve business data in Dataverse
• Integrate Customer Insights - Data business unit implementations

Check Data Unification Concepts

• Review and generate customer profiles
• Inspect the results of data unification
• Check output tables from data unification
• Update the unification configuration

Configure Relationships and Activities

• Create and administer relationships
• Develop activities using a new or existing relationship
• Generate activities in real-time
• Configure activities
• Merge customer profiles with activity data from unknown users
• Show Customer Insights - Data Activities in D365 Activity Timeline

Create a Unified Contact Profile for B2B Accounts

• Craft unified contact profile
• Establish the relationship between contacts and accounts
• Understand the semantic fields
• Check contact unification

Configure Search and Filter Indexes

• Determine which fields should be searchable
• Specify filter options for fields
• Define indexes

Implement AI Predictions in Customer Insights - Data

• Utilize Copilot in Customer Insights - Data
• Learn key components of Discovery page

Configure Prediction Models

• Configure and assess the customer churn models, including the transactional churn and subscription churn models
• Configure and assess the product recommendation model
• Configure and assess the customer lifetime value model
• Generate a customer segment based on prediction model
• Configure and manage sentiment analysis

Work with Machine Learning Models

• Outline prerequisites for using custom Azure Machine Learning models in Customer Insights - Data
• Utilize a wizard to bring custom prediction models to Customer Insights - Data
• Develop workflows that consume ML models
• Handle workflows for custom ML models

Configure Measures and Segments

Create and Manage Measures

• Establish and oversee tags
• Outline various categories of measures
• Produce measures
• Formulate measures using a predefined model
• Set up calculations for measures
• Adjust dimensions
• Plan the timing of measures

Create and Manage Segments

• Explain approaches to constructing segments, encompassing segment builder and rapid segment creation
• Formulate a segment derived from customer profiles , metrics, or AI forecasts
• Develop a segment using a predictive model
• Recognize customers with similar characteristics
• Forecast attributes
• Monitor the utilization of segments
• Extract segments for external use

Discover Recommended Segments

• Explain the system's process for proposing segments
• Formulate a segment using a system suggestion
• Develop a suggested segment based on user activity
• Set up updates for suggested segments

Generate Insights for Segments

• Adjust overlap segments
• Adjust distinct segments
• Examine insights
• Recognize analogous segments with AI

Configure Third-Party Connections

• Configure Connections and Exports
• Establish a link for data exportation
• Produce a data export
• Specify export types
• Set up both immediate and scheduled data exports
• Define the constraints of segment exports

Export Data to Dynamics 365 Customer Insights

• Identify prerequisites for exporting data from Dynamics 356 Customer Insights - Data
• Establish connections between Dynamics 365 Customer Insights - Data and Dynamics 365 apps
• Determine the segments suitable for exportation
• Transfer a Dynamics 365 Customer Insights - Data segment to Dynamics 365 Customer Insights - Journeys as a marketing segment
• Employ Dynamics 365 Customer Insights - Data profiles and segments for real-time marketing
• Export a Dynamics 365 Customer Insights - Data profile into Dynamics 365 Customer Insights - Journeys for customer journey orchestration
• Move a Dynamics 365 Customer Insights - Data segment to Dynamics 365 Sales as a marketing list
• Showcase Customer Insights - Data information within Dynamics 365 apps
• Identify which data from Dynamics 365 Customer Insights - Data can be showcased within Dynamics 365 apps
• Configure the Customer Card add-in for Dynamics 365 apps
• Identify the permissions needed to implement the Customer Card Add-in for Dynamics 365 apps

Implement Data Enrichment

• Enhance customer profiles
• Set up and oversee enrichments
• Enrich data sources before consolidation
• Review the outcomes of enrichments

Use Customer Consent Data

• Integrate Consent Data into Customer Insights - Data
• Employ Consent Data

Use Customer Insights with Data Info Across Power Platform and Microsoft 365 Applications

• Utilize D365 Customer Insights - Data chatbot for Microsoft Teams
• Learn to connect Power Apps and Dynamics 365 Customer Insights - Data
• Leverage the Power Automate Connector for Dynamics 365 Customer Insights - Data
• Set up the Dynamics 365 Customer Insights connector for Power BI – Data

Administer Customer Insights - Data

Establish and Set Up Environments

• Identify individuals authorized to establish environments
• Distinguish between trial and production environments
• Link Customer Insights - Data to Microsoft Dataverse
• Establish a connection between Customer Insights - Data and Azure Data Lake Storage Account
• Administer existing environments
• Modify or take ownership of the environment
• Restart an existing environment
• Erase an existing environment
• Customize user access rights
• Detail available user access permissions
• Extract diagnostic logs

Supervise System Refreshes

• Differentiate between system updates and data source updates
• Outline refresh guidelines
• Set up a timetable for system updates
• Observe and address issues with updates

Formulate and Oversee Connections

• Explain when connections are utilized
• Organize and oversee connections

For more information about Microsoft exams, refer to these links.

• SQL Server Professional Development Certifications Tips
• Getting Started as a Microsoft Certified Trainer (MCT)
• Prepare for the AZ-900 Microsoft Azure Fundamentals Certification
• Resources for PL-900 Microsoft Power Platform Fundamentals Certification Exam

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