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Request Letter

Request letter maker.

Crafting a persuasive Request Letter is an essential skill in both professional and personal contexts. This guide, complete with practical letter examples , provides a roadmap for composing effective and impactful request letters. Whether you’re seeking information, assistance, permissions, or specific actions, understanding the nuances of a well-written request letter is key. Learn how to structure your letter, use the right tone, and convey your request clearly, increasing your chances of a favorable response.

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Regardless if you are in the academe or corporate world, you will need to ask permission to acquire certain things. Some may even require you submit a document to record what you have ask permission to use or acquire. In this case, you need a request letter to explain what you need and why you need it. A request letter is written when a person wants approval to a certain demand or appeal. It helps explains why explains all the details about the request to the recipient.

Request Letter Format

• Address, City, State, Zip
• Email & Phone
• Name, Title/Position
• Company/Organization
• “Dear [Recipient’s Name],”
• Briefly introduce yourself and state the purpose of your letter.
• Precisely outline your request with specifics (dates, amounts, identifiers).
• Explain the significance and mutual benefits of your request.
• Suggest next steps, mention deadlines, and offer further assistance.
• Express gratitude and hope for a positive outcome.
• Your Signature (if sending a hard copy)

Example of Request Letter

Elements of a request letter.

A good request letter will let you get the approval that you need. If a request letter is written coherently well, it can express your intentions clearly and let your recipient understand why there is a need for you to acquire what you have requested. Furthermore, it can be your way to getting what you have requested for. To help you with that, here are the essential elements your request letter must contain:

1. Good introduction:  Since this is still a letter, you need to make sure you have a great introduction. Your introduction should immediately explain the purpose of the letter, which is to request of something from the recipient. Aside from that, it provides background information about the request.

2. Comprehensive body paragraphs:  The following paragraphs of your letter must comprehensively provide supporting information about your request. You must be able to provide specifics about your request like the actual name, quantity, date, and so on. Although it should be short, provide as much pertinent information you can.

3. Courteous tone:  Since you are asking permission or seeking approval for your request, it is important to use a courteous tone in your letter. Make sure you don’t sound demanding and bossy in your letter; otherwise, it would be really disrespectful to the recipient. Remember, this is still a formal letter , adhere to its standards.

4. Good formatting:  As a formal business letter, make sure you follow the proper formatting. Your request letter must have all the necessary contents and follow the most convenient formal letter format. Your letter must have proper margin on all sides, addresses must be placed where they should be, and so on.

5. Professional language:  As mentioned, a request letter is still a type of a formal business letter; therefore, the language you use should be professional in letter . Avoid using jargon and overly technical words. In addition, make sure you avoid abbreviations unless it is the preferred way to spell things out.

Request Letter Samples

Request letter to principal.

Request Letter For Job

Restaurant Rent Reduction Request Letter Example

Vacation Request Letter

Donation Request Letter

Appointment Request Letter Template

Contract Request Letter

Department Change Request Letter

Formal Interview Request Letter

Information Request Letter

Internship Request Letter Template

Loan Request Letter

Job Transfer Request Letter for Personal Reason

Sample donation request letter for non-profit template.

Sponsorship Request Letter for Event Template

Editable Donation Request Letter Template

Printable Donation Request Letter Template

Donation Request Letter Format Template

Formal Request Letter Template

Sponsorship Request Letter Template

Transfer Request Letter Template

Fund Transfer Request Letter To Bank Template

Training Proposal Request Letter Template

Short Permission Request Letter Template

Professional Request Letter Template

Request Letter for Approval Template

School Formal Transfer Request Letter Format Template

Simple Request Letter Format Template

Sample Request Letter to Principal

Amendment Request Letter

Permission Request Letter

Letter Requesting Support Example

Access or Copy of Public Record Request Letter

Official Meeting Request Letter

Sample Request Letter for Documents

Steps in Writing a Request Letter

As you now know, a request letter can help you get what you need, e.g. schedule an interview , borrow official equipment or materials, acquire information, etc. Thus, it is important to be able to write a request letter that will clearly and coherently convey your message. Listed below is an easy guide on how you can write an effective request letter:

1. Write out the full mailing address of the sender:

The return address of the letter should be on the upper most part of the paper, left or right side depending on the format followed. It should contain the printed name of the sender followed by the complete mailing address and contact information such as email address and/or phone number.

2. Date when the letter is written:

It is important to include the date when you have written the letter in order for you to keep track when of the days when the recipient responds. Aside from that, it helps the recipient of the letter take note of the day when the letter arrives on their end, it can help set priorities of the letters they receive, in a way.

3. Include full mailing address of the recipient:

It is important to write out the complete mailing address of the recipient or receiver of the letter to make sure the letter is given to the right person or company. In this sense, the inside address must contain the name of the receiver, mailing address, and contact information. Regardless of letter format , the inside address is commonly placed on the left side of the paper.

4. Indicate subject line:

The subject line of your letter must briefly convey the topic to be discussed further in the letter. The subject line is usually only a few words long.  As indicator, you can include the word Subject before stating the subject of the letter. The terms  Re and In re should only be used for legal correspondence.

5. Write out salutation:

The salutation of your letter must be accurate and courteous. Regardless if the letter is formal or informal, the salutation “Dear” must be used. After the salutation “Dear,” the preferred title and last name of the direct letter recipient must be written. For a formal business letter , the correct punctuation after the salutation is a colon (:).

6. Briefly state introduction:

The introduction of your letter must be able to clearly and briefly explain the purpose of the letter. You should immediately write out your intention to request something from the recipient. In the same paragraph, you should specify the date as well as the reason for your request as well.

7. Include supporting details, if necessary:

In some cases, supporting details are not really that necessary for request letters. However, in other circumstances the recipient may require it. In this case, write the supporting details on the paragraph following the introduction. The supporting details can be pertinent information regarding how a decision to give a request was made, reason/s why the request is completely necessary, what the requested material or information will be used for, etc.

8. Politely conclude your letter:

As a conclusion of your request letter, make sure you express gratitude to the recipient for the taking their time to consider your request. In the same paragraph, you can also include or reiterate your contact information should they need to discuss your request further with you.

9. Include a complimentary close and signature line:

For the same reason why there is a salutation, there should also be a complimentary close for your request letter. It should convey your professionalism and courtesy. A few spaces after the complimentary close, the signature line should come after. It should contain your printed name and title/designation.

10. Indicate enclosure and copy notations:

If you have another document attached with your request letter, you should indicate it by using the enclosure notation. And if you have given another copy of the letter to someone, say the office secretary, indicate by putting a copy notation; for example: “CC:  name of the person:”  after the enclosure notation.

Tips in Writing a Request Letter

A well-written request letter will help you ensure you get your request approved. Your recipient can easily understand the purpose and necessity of your letter if your focus on coherently writing its content. In regards to how you can ensure you can achieve your intentions with your request letter, here are some tips in writing an effective request letter:

• Include factual details, but avoid dramatizing the whole situation.
• Be specific with the details or information you include.
• Avoid irrelevant details; always stick to the point.
• Do not manipulate your recipient or reader into approving your request.
• Aim to be persuasive through the words you use and argument your present.
• Make sure your request is reasonable.
• Be brief and direct.
• Always be professional and courteous all throughout your letter.
• Proofread and edit your letter accordingly. Avoid sending letter with error/s.
• Keep a copy of your request letter in the event that the recipient loses it.

Types of Request Letter

A request letter is a useful document that you can use to acquire things and information. It can be used when you are in the academe or corporate world. In this sense, you need to know when a request letter can be more useful. Hence, listed below are some of the types of a request letter:

1. Interview Request Letter:  As the name would suggest, this request letter is used to request for an interview most especially for job interview . This request letter includes the specific department and position he/she wants to be interviewed for and his/her personal referrals.

2. Raise or Promotion Request Letter:  This request letter is sent to your employer or supervisor with the intention to request for a salary raise or promotion. The letter should provide the recipient with convincing information as to why he/she is qualified for a raise or promotion.

3. Information Request Letter:  An information request letter politely asks the recipient to give the information that is needed by the sender. This letter also explains why there is a need to acquire such information and that he/she is willing to pay the necessary fees in exchange for the requested information.

4. Third-Party Request Letter:  This request letter asks a third party for help. For example, when the sender needs a letter of recommendation for a scholarship or work, he/she sends a request letter to his/her references to write a him the recommendation letter he/she needs. The sender should provide all the necessary details in the request letter.

Request Letter Sizes

Just like in any formal business letter , the standard paper size to follow is 8.5″ × 11″ . Meanwhile, government offices commonly use paper with the size of 8″ × 10.5″ . However, it is important to inquire to the office you are sending the letter to about what size of paper they prefer that you use.

How do I write a request letter?

• Your contact information: Include your name, address, phone number, and email address at the top of the letter.
• Date: Include the date when you’re writing the letter.
• Recipient’s information: Below your contact information, provide the recipient’s name, title, organization, and address.

2. Salutation:

Use a formal salutation, such as “Dear [Recipient’s Name].” If you don’t know the recipient’s name, use a general salutation like “To Whom It May Concern.”

3. Introduction:

• Begin by introducing yourself and providing a brief background or context for your request. Mention any mutual connections or previous correspondence if applicable.
• Clearly state the purpose of your letter, making it evident that you are making a request.

4. Request Details:

• Be specific about what you are requesting. Clearly state what you need and why you need it.
• Provide any relevant details or background information that might help the recipient understand the importance or context of your request.
• If applicable, include any deadlines or timeframes for when you need the request to be fulfilled.

5. Justification:

• Explain why your request is important or necessary. This could be based on personal reasons, the potential benefits for both parties, or the impact it may have on a larger group or cause.
• Highlight any relevant qualifications, achievements, or experiences that support your request.

6. Politeness and Respect:

• Maintain a courteous and respectful tone throughout the letter. Express gratitude for the recipient’s time and consideration.
• Avoid demanding or entitled language, and instead use phrases like “I kindly request,” “I would greatly appreciate,” or “I humbly ask for your assistance.”

7. Closing:

• In the closing paragraph, reiterate your request and thank the recipient for their attention.
• Express your willingness to provide any additional information or assistance if needed.
• Use a closing phrase like “Sincerely,” “Yours truly,” or “Best regards.”

How do I write a letter of request for a document?

1. Format the Letter:

Use a formal business letter format. Include your contact information at the top, the date, the recipient’s information, and a formal salutation.

2. Begin with a Polite Greeting:

Start the letter with a polite salutation, such as “Dear [Recipient’s Name].” If you don’t know the recipient’s name, you can use “To Whom It May Concern.”

3. State Your Request:

In the first paragraph, clearly and concisely state the purpose of your letter. Mention that you are requesting a specific document. For example: “I am writing to request a copy of my academic transcripts from [Name of School/University].”

4. Provide Specific Details:

In the next paragraph, provide specific details about the document you are requesting, including any necessary information that will help the recipient locate the document. Be sure to include:

• Your full name, student ID or reference number (if applicable).
• The document’s title or description.
• The dates or periods for which you need the document.
• Any other relevant information that will assist the recipient in fulfilling your request.

5. Explain the Purpose:

Briefly explain why you need the document. This could be for job applications, educational purposes, legal matters, or any other reason. Providing context can be helpful.

6. Mention Any Deadlines:

If you have a specific deadline for receiving the document, mention it in the letter. Politely request that the document be provided by that date.

7. Express Gratitude and Politeness:

In the closing paragraphs, express gratitude for the recipient’s assistance and be courteous. For example: “I would greatly appreciate your prompt attention to this matter.”

8. Closing and Signature:

Close the letter with a formal closing phrase like “Sincerely,” “Yours faithfully,” or “Best regards,” followed by your signature (if it’s a physical letter). In an email, you can simply type your name.

What is an example of a formal request?

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Your Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [Company or Organization Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to formally request your assistance in providing a professional reference for me as I pursue a new opportunity with [Target Company Name]. I have recently applied for the [Position Name] role, and your perspective on my qualifications and work experience would be of great value.

As you may recall, we had the opportunity to work together for [Duration of Your Professional Relationship] at [Previous Company Name]. During that time, I greatly appreciated the mentorship and guidance you provided, which contributed significantly to my professional growth. Your insights into my work ethic, collaboration skills, and expertise in [Specific Skills or Areas] would carry significant weight in the evaluation process.

I kindly request that you provide a reference that highlights my abilities, dedication, and the positive impact I made during our collaboration. You may use any specific projects or achievements we worked on together as examples to support your recommendation.

If it’s convenient for you, I can provide any additional information or answer any questions you may have related to the reference request. The deadline for submitting references is [Specify Deadline], and I would be grateful if you could complete the reference by that date.

I would like to express my sincere gratitude for your time and support in this matter. Your reference will play a pivotal role in my pursuit of this exciting opportunity.

Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further details or have any questions. I look forward to your positive response.

Thank you for considering my request.

[Your Name]

How do you end a letter of request?

• Sincerely: This is a widely accepted and formal way to close a letter. It’s appropriate for most types of requests.
• Yours truly: Similar to “Sincerely,” this is a formal and polite closing that can be used for various types of requests.
• Best regards: This closing is a bit less formal than “Sincerely” and can work well for professional requests, especially in business settings.
• Kind regards : This closing is friendly and appropriate for formal or semi-formal requests.
• Respectfully: This is a formal closing that is suitable for more serious or respectful requests, such as formal business or official letters.
• Yours faithfully: This closing is often used in formal business or legal contexts, particularly in the UK.
• Thank you: If you want to convey your gratitude explicitly, you can simply end with “Thank you” followed by a comma.

After your chosen closing phrase, leave a space and then type or write your name. If it’s a physical letter, you can sign your name by hand above your typed name. If it’s an email, you can simply type your name below the closing phrase.

Here’s an example of how to end a letter of request using the “Sincerely” closing:

How to Write the Different Types of Request Letters?

Formal Request Letters:

Use a formal business letter format.

• Start with a polite salutation, such as “Dear [Recipient’s Name].”
• Clearly state the purpose of your letter in the opening paragraph.
• Provide detailed information about the request, including any relevant background or context.
• Be specific and concise in your language.
• Include any necessary details, such as dates, reference numbers, and supporting documents.
• Explain the importance of your request and how it will benefit both parties, if applicable.
• Express gratitude and politeness throughout the letter.
• Close the letter with a formal closing phrase like “Sincerely” or “Yours faithfully.”

2. Informal Request Letters:

• Use a more casual tone, but maintain politeness and clarity.
• Start with a friendly greeting or the recipient’s name.
• Begin with a brief introduction or context for your request.
• Clearly state your request in a straightforward manner.
• Include any necessary details or information related to the request.
• Offer to reciprocate the favor or express gratitude for the recipient’s help.
• Close with a friendly closing phrase like “Thanks,” “Best wishes,” or “Take care.”

3. Employment-related Request Letters:

• Follow a formal or semi-formal business letter format, depending on the context.
• Address the recipient by name and title, if known.
• Clearly state the purpose of your letter and the specific request (e.g., job application, reference request, leave request).
• Provide relevant details such as your qualifications, achievements, and the reason for the request.
• Express enthusiasm for the opportunity or understanding of company policies.
• Close with a formal or friendly closing phrase depending on the formality of the letter.

4. Fundraising or Donation Request Letters:

• Begin with a polite greeting and a personal touch, if applicable.
• Provide a compelling introduction explaining the purpose of your request and the cause or project you’re seeking support for.
• Clearly outline the need for funds and how the recipient’s contribution will make a difference.
• Include specific details about how to donate, payment methods, and deadlines.
• Encourage the recipient to take action and express the positive impact of their contribution.
• Close with a heartfelt closing phrase and an invitation for further communication.

How to Write a Request Letter of Recommendation?

1. Choose the Right Person:

Select a person who knows you well and can speak to your qualifications and character. This could be a former employer, supervisor, teacher, or mentor.

2. Format and Structure:

Include your contact information, the date, the recipient’s information, and a formal salutation.

Start the letter by explaining your purpose. Mention that you are applying for a specific opportunity (job, college, scholarship) and that you need a recommendation.

4. Provide Context:

Briefly describe your relationship with the person you’re writing to. Mention how and when you worked together or the capacity in which you know each other.

5. Request for the Recommendation:

Politely ask if they would be willing to write a letter of recommendation for you. Be clear about what you’re requesting. For example: “I am writing to request if you would be willing to write a letter of recommendation on my behalf.”

6. Explain Why:

Briefly explain why you are asking this person for a recommendation. Discuss the opportunity you are pursuing and why you believe they are the right person to vouch for your qualifications.

7. Provide Information:

Include any relevant information about the opportunity you are applying for, such as a job description or program details. This will help the recommender understand what to emphasize in the letter.

8. Offer Assistance:

Show your appreciation and offer to provide any additional information they may need. Mention your contact details for their convenience.

9. Set a Deadline:

Mention the deadline by which you need the recommendation. Be sure to give the person enough time to write the letter.

10. Express Gratitude:

Thank the person for their time and consideration. Express your gratitude for their support.

11. Formal Closing:

Close the letter with a formal closing phrase like “Sincerely,” “Yours faithfully,” or “Best regards.”

12. Signature:

Sign the letter by hand if it’s a physical letter. If it’s an email, you can simply type your name below the closing phrase.

How do I write a letter of request for permission?

Use a formal business letter format. Include your contact information, the date, the recipient’s information, and a formal salutation.

2. Introduction:

Begin the letter with a polite greeting, such as “Dear [Recipient’s Name].”

3. State the Purpose:

Clearly state the purpose of your letter in the opening paragraph. Explain why you are writing and what you are requesting permission for.

Offer a brief explanation of the context for your request. Mention why this permission is necessary and the importance of the matter.

5. Detailed Request:

Provide a detailed description of what you are requesting permission for. Include specifics like the dates, times, and locations (if applicable).

6. Explain How You Will Comply:

Explain how you will ensure compliance with any rules, regulations, or terms associated with the permission. This reassures the recipient that you are responsible and respectful of their concerns.

7. Highlight Benefits:

Explain the benefits of granting permission, both to you and to the recipient or the larger community. This can help persuade the recipient to grant permission.

8. Offer Additional Information:

If there are any supporting documents, plans, or details that will help the recipient make an informed decision, mention them in the letter and offer to provide these documents upon request.

9. Closing Request:

Politely request the permission you need. Use clear and respectful language, such as “I kindly request permission to…”

Express gratitude for the recipient’s consideration and time. Thank them for taking the time to review your request.

Close the letter with a formal closing phrase, such as “Sincerely,” “Yours faithfully,” or “Best regards.”

How to write a letter of request for sponsorship?

1. Research Your Target Audience:

Identify potential sponsors that align with your cause or event. Understand their values, goals, and how your initiative can benefit them.

2. Format the Letter:

Begin with a polite greeting, such as “Dear [Recipient’s Name].”

4. Provide an Engaging Introduction:

In the opening paragraph, provide a concise and compelling introduction that explains the purpose of your letter and your organization or event.

5. Explain Your Cause or Event:

Offer a clear and concise description of the cause, event, or project you are seeking sponsorship for. Include its objectives, goals, and expected outcomes.

6. Highlight Benefits for the Sponsor:

Explain how sponsoring your initiative will benefit the sponsor. Discuss the visibility, marketing opportunities, goodwill, or any other advantages they will gain from the association.

7. Specify the Request:

State the specific type and amount of sponsorship you are seeking. Be precise and realistic in your request. For example, if you’re requesting financial support, mention the exact amount or range.

8. Provide Supporting Details:

Offer details about the sponsorship levels, benefits, or packages available. Explain how the sponsor’s contribution will be acknowledged, such as logo placement, naming rights, or other promotional opportunities.

9. Include a Call to Action:

Encourage the recipient to take action. Clearly express your desire for their support and how they can respond, whether it’s by contacting you, visiting a website, or signing an agreement.

Show appreciation for the recipient’s consideration and time. Thank them for their interest in your initiative and their potential support.

How To Write A Request Letter?

To write a request letter, use a formal format with a clear introduction, polite tone, specific request, explanation, and gratitude, ensuring it’s concise and well-organized.

What is letter request form?

A letter request form is a document used to collect information required to draft a formal request letter. It typically includes contact details, request details, and a space for additional comments.

What type of letter is ‘request’?

A ‘request’ letter is a formal document written to seek permission, assistance, information, or support from someone or an organization. It’s courteous and persuasive, often used in professional or personal settings.

Is a request letter important?

In some cases, there might be no need for a request letter especially when offices only require you to fill out a request form. However, there are also instances when an official request letter is needed to even consider what you are requesting. In this sense, a request letter is still important and relevant up to this day.

Should there be attachments to a request letter?

Depending on what you request for, there might be a need to attach additional supporting documents to your request letter. You can provide your receiver with supporting documents like a summary or analysis of a survey, proposals, plans, and other official documents that will explain the need for what is being requested.

When do you send a business request letter?

You send a business request letter when you need to make formal requests in a professional context, such as asking for information, collaboration, permission, support, or assistance.

Text prompt

• Instructive
• Professional

Create a request letter for a student seeking permission to organize a charity event at school

Generate a request letter for a school library to acquire new science fiction books for students.

Example Request Letters, Guides and Samples

A cordial and tactful request may get you what you want, choose a topic to view example request letters:, more request letters, credit line, information, miscellaneous request, request related, recommended request letter articles.

How to Write a Request Letter

How to Write the Perfect Request Letter

Request Letters Made Easy: 15 Tips for Writing Effective Request Letters

Recommended letter-writing resources.

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Letter Closings

• Ablebits blog
• Outlook templates

Writing persuasive request letters: tips and samples

If your job involves business correspondence, then you certainly write request letters , occasionally or on a regular basis. This could be a job request, promotion or meeting requests, request for information or referral, favor letter or character reference. Such letters are difficult to write and even more difficult to write in such a way that encourages recipients to respond willingly and enthusiastically.

As to request for money letters , all sorts of sponsorship, donation, or fundraising requests, you would agree that it often requires a miracle to get a response : ) Of course, I cannot guarantee that our tips and letter samples you will do the miracle, but they will definitely save you some time and make your writing job less painful.

Time-saving tip ! If you are communicating by email, then you can save even more time by adding all these sample business letters directly to your Outlook. And then, you will be able to send personalized custom-tailored business emails with a mouse click!

All it takes is the Shared Email Templates add-in that you can see on the right. Once you have it in your Outlook, you won't have to type the same phrases over and over again.

Just double click the template and find the text inserted in the message body in a moment. All your formatting, hyperlinks, images and signatures will be in place!

Don't hesitate to check it out right now; a free version is available for download on Microsoft AppStore .

Well, back to writing business letters, further on in the article you will find:

Business letter format

A business letter is a formal way of communication and that is why it requires a special format. You may not care of the letter format too much if you are sending an e-mail, but if you are writing a traditional paper business letter, the below recommendations may prove helpful. It is considered a good practice to print out a business letter on standard 8.5" x 11" (215.9 mm x 279.4 mm) white paper.

You needn't write the sender's name or title, as it is included in the letter's closing. Type only the street address, city, and zip code and optionally, phone number and email address.

• Date . Type a date a few lines below the letterhead or return address. The standard is 2-3 lines (one to four lines are acceptable).
• Re: Invoice # 000987
• Re: Your letter dated 4/1/2014
• On-Arrival Notices (optional) . If you want to include a notation on private or confidential correspondence, type it below the reference line in uppercase, if appropriate. For example, PERSONAL or CONFIDENTIAL.
• Attention Line (optional). Type the name of the person whom you're trying to reach. If you wrote the person's name in the Inside Address, skip the Attention Line.
• Dear Dr. Brown:
• Dear Ms. Smith,

If you do not know the recipient's name or are not sure how to spell it, use one of the following salutations:

• Dear Sir or Madam
• To Whom it May Concern
• LETTER OF REFERENCE
• COVER LETTER
• REQUEST FOR PRODUCT REPLACEMENT
• JOB INQUIRY
• Body . This is the main part of your letter, usually consisting of 2 - 5 paragraphs, with a blank line between each paragraph. In the first paragraph, write a friendly opening and then state your main point. In the next few paragraphs, provided background information and supporting details. Finally, write the closing paragraph where you restate the purpose of the letter and request some action, if applicable. See tips on writing persuasive business letters for more details.
• Respectfully yours (very formal)
• Sincerely or Kind regards or Yours truly (most useful closings in business letters)
• Best regards, Cordially yours (slightly more personal and friendly)
• Signature. As a rule, a signature comes four blank lines after the Complimentary Close. Type your name below a signature and add a title, if needed.
• Enclosures: 2
• Enclosures (2)

10 tips to write persuasive request letters

Below you will find 10 strategies to write your request letters in such a way that they convince your reader to respond or act.

• Know your addressee . Before you start composing you request letter, ask yourself these questions. Who is my reader and how exactly can they help me? Are they decision makers or will they just pass along my request to a senior officer? Both the style and contents of your request letter will depend on the reader's position.
• Do not be verbose . Be clear, brief and to the point. A rule of a thumb is this - don't use two words when one would suffice. Just remember the famous quote by Mark Twain - "I didn't have time to write a short letter, so I wrote a long one instead". A person in his position could afford that, and… he was not requesting anything : )

Here's a very poor example of a cover letter: " In every regard, my qualifications appear to be consistent with the desires expressed by your advertisement and based on the voice of your company's blogs, I really think that I was meant to be a [Position] in your company."

And this is a good one: " I have good skills and experience in [Your area of expertise] and I would be most grateful if you consider me for any suitable position."

• Add call to action . Put action in your request letters wherever is possible. The easiest way is to use action verbs and the active voice rather than passive.
• Convince but do not demand . Do not treat your addressees as if they owe you something. Instead, catch the reader's attention by mentioning common ground and emphasize the benefits of acting.
• Do not be burdensome . Give readers all the information needed and tell what exactly you want them to do. Simplify the job for the person to respond - include contact information, direct phone numbers, give links or attach files, whatever is appropriate
• Write in a friendly way and appeal to the reader's feelings . Though you are writing a business letter, don't be superfluously businesslike. Friendly letters make friends, so write your request letters in a friendly way as if you are talking to your real friend or an old acquaintance. We are all humans, and it may be a good idea to appeal to humanity, generosity, or sympathy of your correspondent.
• Remain polite and professional . Even if you are writing an order cancellation request or complaint letter, remain polite and courteous, simply state the issue(s), provide all relevant information and be sure to avoid threats and calumny.
• Mind your grammar ! Rephrasing a well-known saying - "grammar counts for first impressions". Poor grammar like poor manners may spoil everything, so be sure to proofread all business letters you send.
• Review before sending . When you have finished composing the letter, read it aloud. If your key point is not crystal clear, write it over. It's better to invest some time in re-writing and get a response, than make it fast and have your letter thrown away in a bin straight away.

Samples of request letters

Below you will find a few examples of request letters for different occasions.

Sample letter of recommendation request

Dear Mr. Brown:

I hope you are doing well. I have warm memories of your remarkable leadership and support for teachers during my employment at XYZ High School.

Presently, I am applying to XYZ school district and am required to submit three letters of recommendation. I am writing to ask if you would write a letter of recommendation on my behalf.

I would like to provide you with some background information that may assist you, should you decide to write this letter <your background information>.

Request for information

Thank you for submitting your resume in response to the <position> we advertised. In addition to your resume, we also need three references and a list of past employers for the past three years, along with their phone numbers.

Our policy is to thoroughly review the background of each candidate in order to select the most suitable person for this job.

Request for character reference

<Applicant> has applied with our company for a position in our <department>. He / she has given your name as a character reference. Would you be kind enough to provide us with your written evaluation of this person.

Donation request

I am sending this to you as a fellow member of our community. I'm sure that you value living in such a quiet and peaceful neighborhood, just like I do.

You know, sometimes in order to keep one's community quiet and peaceful one has to take action. As you may know, our local Community Committee has been meeting over the past two months to try to find ways to reduce the break-in rate in our area. Last week they released their recommendations on how best to combat that problem.

Their primary recommendation calls for increased police and security patrols to supplement the local Neighborhood Watch program. Unfortunately, the needed amount is not included in this year's municipal budget allocation.

Therefore, as a concerned member of this community I have decided that my business will donate $ for every $ raised in the community to cover the additional security costs. I urge you to join me today in supporting this worthy cause for our common good.

To make your donation today you can drop in to either one of our two stores and deposit your donation in the boxes provided near the front cashes. If you can't make it to the store, please send a check or money order, made out to "XYZ" and mail it to the address listed above.

Requesting a favor

I am writing you to ask you for a favor that I hope you could do for me.

In less than three months I will be taking the <Examination>, with the hope to enter the <University or College>, where they have the best graduate school program for the course that I am interested in.

The school places an extremely high emphasis on a student's success in the exam, which is why I feel extremely pressured to get an above average score on the Graduate Record Examination.

Because you recently graduated with a degree in <science>, you are naturally the first person I thought of when considering who I could approach to assist me. I am not asking for too much time, I would really appreciate any pointers you could give me and a few lessons on the <sections>, which I feel are my weakest points.

Request for product return / replacement

On <date> I placed an order for the <product>, received it on <date>. I have discovered that the purchased product has the following problem: <add details>

Since the product you delivered is not of satisfactory quality <is not fit for the purpose>, I am entitled to have it <repaired / replaced> and I would request that you confirm that you will do this within the next seven days. I also require you to confirm whether you will arrange for the <item> to be collected or will reimburse me for the cost of returning it.

And this is all for today. Hopefully, this information will help you compose properly formatted business letter in general and persuasive request letters in particular, and always get the desired response. Thank you for reading!

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Table of contents

137 comments

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Is it ok to write as heading -A letter of request

help me write a request letter to the office of the city mayor asking to award the lot we occupied since 1996 up to the present composed of almost 300 families.

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What I need is how to write an effective email, to the company's Ombudsman. As I get only one shot at obtaining their assistance, it must be extremely effective. I understand that with their help, the offer that SHRA had presented to myself. Could now be successfully fullfilled. I believe COVID-19, with all of it's reprocussions, was the cause of this oversite. Once the nationwide shut down took hold, none of my calls were returned. Along with the SERA program which consumed the Sacrament SHRA office. At this point I only attempted to contact SHRA every 3 to 4 months.

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Write a business letter to customer with the intention of persuading her to contribute to a charity of your choice.

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HOW TO WRITE A LETTER TO NHAI FOR UPGRADE VALUE OF PUMP COSTUCTION WHICH THE ACQUIRED BY THEM

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Formal Request Letter Sample

Key takeaways:.

• Purpose : Understand the purpose and structure of a formal request letter.
• Audience : Tailor your letter to the specific recipient and their requirements.
• Format : Follow a standard business letter format.
• Clarity and Conciseness : Be clear and concise in your language.
• Proofreading : Always proofread your letter before sending it.
• Template Use : Utilize the provided template to craft your letter effectively.

Introduction

As someone who frequently writes formal request letters for various purposes, I’ve learned that crafting an effective letter is an essential skill in professional communication. 

Whether you’re requesting information, seeking permission, or applying for a position, a well-written formal request letter can significantly impact the response you receive. 

In this article, I will share my personal experiences and provide a step-by-step guide, along with a template, to help you write an effective formal request letter.

Step 1: Understanding the Purpose

The first step in writing a formal request letter is to understand its purpose. Whether it’s for a job application, seeking permission for a project, or requesting information, the purpose will guide the tone and content of your letter. 

For instance, when I wrote to request sponsorship for a community event, I focused on how the event aligned with the potential sponsor’s brand values.

Trending Now: Find Out Why!

List of Common Purposes:

• Job applications
• Information requests
• Permission requests
• Sponsorship appeals

Step 2: Knowing Your Audience

Tailoring your letter to the recipient is crucial. Research the person or organization you are writing to. 

Understanding their interests, values, and priorities can help you align your request accordingly. 

For example, when I wrote to a local business for sponsorship, I emphasized community involvement, something the business is known for.

Step 3: Following Standard Format

A formal request letter should follow a standard business letter format:

• Header : Your contact information, followed by the date, and then the recipient’s details.
• Salutation : Address the recipient formally, such as “Dear Mr./Ms. [Last Name]”.
• Body : This is where you state your request, justify it, and explain any relevant details.
• Closing : Politely end your letter with a formal closing like “Sincerely” or “Regards”.
• Signature : Sign your name and print it underneath.

Example of a Formal Letter Format:

• Header: Your details, Date, Recipient’s details
• Salutation: “Dear [Name/Title]”
• Body: Introduction, Request, Justification
• Closing: “Sincerely,” “Best regards,”
• Signature: Your signature and printed name

Step 4: Writing with Clarity and Conciseness

The content of your letter should be clear and concise. Use simple, straightforward language, and get to the point quickly. Avoid jargon unless it is industry-specific and known to the recipient. In my experience, a concise letter often receives a faster and more positive response.

Step 5: Proofreading

Always proofread your letter before sending it. Check for grammatical errors and spelling mistakes, and ensure that the tone is appropriate and professional. A well-proofread letter reflects your attention to detail and professionalism.

Formal Request Letter Template

Below is a template you can use as a starting point:

[Recipient’s Name] [Recipient’s Title] [Organization Name] [Organization Address] [City, State, Zip]

Dear [Recipient’s Name],

[Introduce yourself and state the purpose of your letter in a clear and concise manner.]

[In the next paragraph, provide more details about your request. Include any relevant information that the recipient might need to know.]

[Conclude by reiterating your request and expressing your gratitude for their consideration. Offer to provide additional information if needed.]

Thank you for considering my request. I look forward to your positive response.

[Your Signature (if sending a hard copy)] [Your Printed Name]

Writing a formal request letter is a skill that requires practice and attention to detail. 

By understanding the purpose of your letter, knowing your audience, following a standard format, writing clearly and concisely, and proofreading thoroughly, you can create effective and professional correspondence.

Tips for Success:

• Personalize your letter for the recipient.
• Be direct but polite in your request.
• Use a professional tone and use formal language.
• Proofread multiple times.

Comment Request:

I hope this guide has been helpful in understanding how to write a formal request letter. 

If you have any personal experiences or additional tips to share, please leave a comment below. Your insights could be invaluable to others embarking on similar tasks.

Frequently Asked Questions (FAQs)

Q: What is a formal request letter, and why is it important?

Answer: A formal request letter is a document written to seek permission, information, or a favor from another individual or organization.

It’s essential because it demonstrates professionalism and respect, especially in a business context. When I wrote my first request letter for job application sponsorship, I realized its importance in presenting a structured, respectful approach towards a potential sponsor. 

It’s a way to formally articulate needs and requests in both personal and professional scenarios.

Q: How do I start writing an effective request letter?

Answer: To begin, you should start with a formal salutation like ‘Dear Mr./Ms. [Last Name]’. Clearly state the purpose of your letter in the introduction. 

For instance, when I wrote to my college requesting transcript records, I started with a brief introduction about my time at the college and then clearly stated my request for the transcripts. 

This approach helps in setting a respectful tone and provides context to the reader right at the beginning.

Q: What should I include in the body of a request letter?

Answer: The body of your letter should contain a detailed description of what you are requesting and why. When I needed to request additional resources for a project at work, I explained the current project status and how the additional resources would help achieve the project goals more efficiently. 

Being specific and thorough helps the recipient understand your request and the context behind it. It’s also important to be clear and concise to ensure the recipient can quickly grasp your request.

Q: How can I make my request letter clear and concise?

Answer: To ensure clarity and conciseness, start by stating the purpose of your letter. Follow this with specific details about your request, avoiding jargon or overly complex language. 

For example, when requesting a leave of absence, I clearly stated the duration and reason for the leave, making it easy for my employer to understand my request. Keeping the letter short while providing all necessary information is key.

Q: Is it necessary to include supporting documents with a request letter?

Answer: While not always mandatory, including supporting documents can enhance the credibility of your request. It demonstrates seriousness and professionalism. 

When I requested a change in my work schedule due to educational commitments, including my class schedule as a supporting document helped me quickly get approval. The decision depends on the nature of your request and its context.

Q: How should I conclude my request letter?

Answer: Conclude your request letter with a thank-you note, expressing gratitude for considering your request. Provide your contact information for any follow-ups. 

For instance, after detailing my request for a leave of absence, I concluded with thanks and mentioned my availability to discuss the matter further. This helps maintain a respectful, professional tone throughout the letter.

Q: What tone should I maintain in a request letter?

Answer: The tone of a request letter should be respectful, courteous, and professional. Even if the request is personal, a polite tone can improve the chances of a favorable response. 

In my experience, maintaining a professional tone, even when writing to a familiar colleague, has always yielded better results

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Request Letter Template: AI Generator with Examples

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A request letter is a letter that is asking for something to be given, done, or supplied. The letter may be asking for something that is needed, such as a donation, or it may be asking for someone to do something, such as write a letter of recommendation. Request letters can be written for a variety of reasons, but they are most commonly used to request something from a company or from a person in a position of authority. When writing a request letter, it is important to be clear about what you are asking for and to give a reason why you are making the request. It is also important to be polite and to thank the person or company in advance for their time and assistance.

Wordkraft AI Request Letter Generator:

The Wordkraft AI Request Letter Generator can help you create a customized and professional request letter in seconds. With this AI Request Letter Generator you can quickly and easily create a request letter that includes all of the important information that is required.

Why Are Request Letter Important?

Request letters are important because they help to ensure that you get what you want or need. By clearly stating what it is that you want, you are more likely to get it. Additionally, request letters can help to build relationships and goodwill.

Request letters show that you are polite and considerate, and that you are willing to go the extra mile to get what you want. By writing a request letter, you are also showing that you are willing to communicate and work with the person or organization you are writing to.

Request letters can be used for a variety of purposes, including but not limited to:

• Asking for information
• Asking for a favor
• Asking for a meeting
• Asking for an interview
• Asking for a job
• Asking for a raise
• Asking for a donation
• -Asking for help

How To Write A Request Letter?

If you need to write a request letter, start by putting your name, address, and the date in the top left corner of the page. Then, include a formal salutation, such as “Dear Mr. Smith,” followed by a colon. After the colon, include a brief paragraph explaining your purpose for writing. For example, you might say “I am writing to request a meeting with you to discuss my product.” Finally, conclude with a polite closing, such as “Sincerely,” and your name.

Request Letter Example:

Here are few sample request letters for your reference.

Dear (Employer), I am writing to request a leave of absence from work due to (reason for leave). I am requesting (amount of time) off, starting on (start date) and ending on (end date). I understand that this may be short notice, but I would appreciate your understanding in this matter. Thank you for your time, (Your name)

Dear [Employer], I am writing to apply for the [position] opening at your company. I am confident that I possess the skills and qualifications necessary to excel in this role, and I am eager to put my abilities to work for your team. I have [years] of experience in [industry/type of work], and I have developed strong [skills/traits] that I believe would benefit your company. In my previous roles, I have [accomplishments], and I am confident that I could achieve similar results in this position. I am excited about the opportunity to contribute to your company, and I believe that I would be a valuable asset on your team. I look forward to discussing my qualifications further with you, and I thank you for your time and consideration. Sincerely, [Your Name]

Dear [Name], I am writing on behalf of [Company Name] to request your help with a project we are working on. We are looking for [specific information] and would be grateful if you could provide us with this information. In return, we are happy to offer you [specific benefits]. Thank you for your time and consideration. We look forward to hearing from you soon. Sincerely, [Your Name]

Request letter do’s and don’ts:

• State your purpose for writing clearly and concisely in the first sentence
• Be polite and respectful
• Keep your letter short and to the point
• Proofread your letter for spelling and grammar errors
• Include your contact information in case the recipient wants to follow up

Don’t:

• Be overly formal or stiff
• Use long, complicated words or sentences
• Ramble on or include irrelevant information
• Get angry or threaten the recipient
• Forget to proofread your letter

Request Letter Writing Tips:

• Start by introducing yourself and your company.
• Be clear about what you are requesting from the recipient.
• Be specific about what you will provide in return for the request.
• Keep the letter short and to the point.
• Thank the recipient in advance for their time and consideration.

Frequently Asked Questions

What is a request letter.

A request letter is a formal letter written to request something from someone. It could be a request for information, an request for a favor, or a request for something to be done.

How do you start a request letter?

When starting a request letter, it is important to be clear about what you are requesting. You should also be polite and courteous in your language. It is also important to state the purpose of your request in the first sentence.

What are the elements of a request letter?

The elements of a request letter include: The date The sender’s name and address The recipient’s name and address A salutation The body of the letter The sender’s signature Enclosures (if any)

How do you end a request letter?

A request letter should be ended with a polite and courteous closing. Some examples of common closings include: Sincerely, Best regards, Thank you, Respectfully,

What are some tips for writing a request letter?

Some tips for writing a request letter include: Be clear about what you are requesting. Be polite and courteous in your language. State the purpose of your request in the first sentence. Use a formal business letter format. Include all relevant information, such as dates, names, and addresses. Proofread your letter for grammar and spelling errors.

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A Guide to Formal Request Letter Format

Table of Contents

A request formal letter format can help write the perfect letter.

What Is a Sample Letter of Request?

A request letter is intended to request a service, product, information, favor, or permission from someone. It is a formal letter that should be written with politeness and professionalism.

It should also be concise, precise, and to the point. You want the receiver to read the entire letter without being bored. A sample letter of request can be written for a variety of purposes.

It could be a contract change, an endorsement or testimonial, assistance, permission, or letter issuance.

What Is a Request Formal Letter Format?

A request formal letter format should have a professional style and well-arranged format . You need to know the correct tone and content when drafting a request letter.

It follows a standard business letter-like format as described below.

• The Sender’s name and contact information
• Date of writing
• Recipient’s name and contact information
• Purpose of the letter
• Body of the letter
• Professional ending
• Signature of the Sender
• The sender’s name printed

Key Elements of Writing a Formal Request Letter

A letter of request is a formal document that should be written with authority. The letters of request will instruct you on how to write good request letters in terms of language and structure.

Following are some of the key elements to keep in mind while writing a request letter:

• Keep it Concise: If your letter is short and to the point, your recipient is more likely to read it.
• Ensure politeness: Maintaining a polite tone increases the likelihood of a positive outcome.
• Make your request easy: The simpler you make fulfilling your request, the more likely you are to receive the desired response.

7 Steps to Writing a Formal Letter of Request

The recipient of a request letter could be anyone from a landlord, employer, or school principal to a company or bank.

Having a good understanding of the request formal letter format is key to crafting an effective letter for your needs. Following are seven simple steps to assist you in writing a formal letter of request.

1. Write Contact Details and Date

All business letters begin with the sender’s and recipient’s full names and contact information, and the date of writing. The sender’s name and contact details are usually printed on a letterhead or in the top left corner of the page preceding the date. A new line should be used for each piece of information.

2. Open With a Professional Greeting

The introduction of a formal letter of request should establish a professional relationship between the letter writer and the recipient of the letter.

Begin writing the letter with a professional greeting that vocally denotes compliance with a particular protocol. The opening line could be: Dear Sir/Madam or To Whom It May Concern.

The greeting should then describe what the writer is looking for and recommend the best course of action for both the writer and reader.

3. State Your Purpose for Writing

State which person is contacting you and what is the purpose of your letter. The tone of your letter is imperative to establish if the person you are reaching out to will feel they are respected or not. Prepare your recipient for your request by mentioning the purpose of the letter in the beginning before moving on to the body paragraphs. They can then choose to read your letter right now or file it and view it later.

4. Summarize Your Reason for Writing

In a formal letter of request, the goal of your letter should be straightforward.

Your letter should serve a couple of purposes. It should explain the issue you are facing, identify the desired outcome, and provide any additional information you think your reader should know.

You will also want to ensure that your letter is well-written and easy to read. It should win over those important people who will decide if they will grant your request.

5. Explain Your Request in More Detail

Explain your request, so your receiver knows what you’re looking for and how they should answer. Make your request as explicit as possible by using plain English.

If your request is lengthy, you may want to divide it into two paragraphs. It is essential to include all the necessary information needed for the action to take place that is gathered in your letter.

6. Conclude With Thanks and a Call to Action

Thank the recipient for their time and consideration as you close your letter. Include a call to action, such as requesting further information from you.

If you intend to contact the recipient, inform them that you will be calling or emailing them.

7. Close Your Letter

Close your letter with a comma and a pleasant sentence reflecting your relationship with the receiver. ‘Yours sincerely’ and ‘Yours faithfully’ are appropriate greetings for unfamiliar recipients.

However, you can use ‘Best wishes’ or ‘Cheers’ for people your know well or are familiar with. Then keep a few blank lines for your signature and write your full name and job title.

The key point in writing a formal letter of request is to be convincing. The key to being convincing is choosing your words and tone carefully and concentrating on the material that matters to the reader.

Using this formal letter of request format is the best way to ensure you attempt to convince the reader professionally.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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• Request Letters

How to Write a Request Letter

Last Updated: May 10, 2023 Fact Checked

This article was co-authored by Michael McCutcheon, PhD . Dr. Michael McCutcheon is a career coach, psychologist, and award-winning public speaker who specializes in procrastination elimination, goal achievement, and increasing life satisfaction. With a background as a counseling psychologist, he guides clients toward becoming more aware of their desires and anxieties to break old patterns, create new habits, and achieve life-changing results. He also helps clients improve organization skills, embark on a new career, get promoted, get admitted into graduate schools, and transition from school to the working world. He is a published author and lecturer in graduate psychology courses at New York University (NYU), a position he has twice won the Teaching Award (2014 & 2019). His work has appeared in the press as a lifestyle and career expert for The Washington Post/The Associated Press, The New York Post, Scholastic, Lifehacker, and The Coca-Cola Company. He has served as a contributing writer for Out Magazine and featured panelist on National Public Radio (NPR). There are 10 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 189,642 times.

There will come a time when you might need to request something, be it from the company you are working for or a personal need that you have. Taking the time to construct a well-written letter outlining what it is you need could be the thing that guarantees you getting what it is that you want. Here are some suggestions and methods to help you to write a professionally constructed letter.

Request Letter Templates

Requesting Information or other Assistance

• Call the company or location to inquire about who would be best to ask. If you call the main line and tell them what you need, they could be able to direct you in the right way.
• If you cannot find a name, then opt for To Whom it May Concern as your default.

• Try not to omit any details. You do not want to spring something on them at the last moment and they decide to not go through with your request. You also do not want to make it more difficult at the last minute. This could lead them to deny you for any requests in the future.
• Keep it simple. Do not ask for more than you need. You are requesting a favor, and it would be considered rude to ask for the world when you do not actually need it. Keep your request as simple as you possibly can.

• If you are planning on following up, let them know. Let them know the best time to contact you so that they can know when they are able to reach you, as well.
• Do not make it seem as if they have to do what you are asking. This is a request and not a command.

• If you are writing for something personal, use your home address. If it is for a job or company you are volunteering for, use the address for the business.

• Be considerate of their decision either way. You do not want to burn any bridges in case you need to ask for another request in the future.
• Include a self-addressed, stamped envelope to make it easier for any documents to be sent to you if need be.

Requesting an Interview

• Do research on the company so you can know exactly what it is they do, stand for, and could be looking for in a new employee. This will also help you to tailor your letter to highlight skills that they value.
• Look up employee reviews of the business. You can get a good sense of the work culture and see if it is a good fit for you. If you are laid-back, it might not be a good idea if you see that the company has a strict way of dealing with deadlines. Be wary if you only see good reviews without any of constructive criticism. That could be false advertising initiated by the company themselves.

• Use a clear, legible font. In the professional world is it best to stick with a clear, concise one such as Times New Roman, Arial, or Calibri. [7] X Research source

• Keep your writing clear and concise. Companies do not want to have to read long, verbose letters. They want to see at a glance whether or not you will be a good fit for their company. [9] X Research source

• Include how you would fit in at the company. If you know the job culture, it would be good to say some things about yourself that shows that you would easily assimilate with the company.
• Focus on what you can do for them. Do not say what the company will personally bring you. That will sound like you are just using the company as a stepping stone. Even if this is the case, you should not let this be known. Everything you say should emphasise what you can do for them.

• Give a proper closing salutation. Best regards or Cordially work well for a professional letter.

Requesting a Raise or Promotion

• Ask after you have earned the right to a raise. Do not ask within your first 90 days or before you have really shown your asset and growth within the company. It is unprofessional to inquire about a pay raise or promotion you do not deserve. [11] X Research source

• If it is to ask face-to-face, reference How to Ask for a Pay Raise .

• There are times when you might have to send the letter to multiple people like your direct manager or supervisor as well as the human resources department. Be aware of this so that you fulfill all requirements for your request.
• If you talk to your manager and they do not think you are ready for the raise or promotion, listen to them. Ask for constructive criticism and work on their suggestions. Inquire again in a few months when you believe you are more prepared.

• Maintain your professionalism throughout the letter. It would be easy to become too familiar since you work with this company everyday. Remember that you are addressing your superior.
• If you believe your length of time working at this company warrants a raise or promotion, say that as well. An example is if you worked five years and have never gotten a pay increase or promotion. It is best to tell them all the reasons you believe you deserve what you are asking for.

• Show pride in your company and that you work there. If you believe in what the company does and that positively influences your attitude toward the job, make that known so that they believe you are a true team player that is there for the long-haul. If you are not as driven in this area, do your best to show any positivity you have for the company.
• Talk about personal characteristics you have that benefit the company. If your professionalism and go-getter attitude works towards things getting done, say that. This is the time to really show how you have shined during your time there.

Community Q&A

• Be sure to proofread your letter. Typos and bad formatting come off as being sloppy and like you did not pay attention to what you were doing. Thanks Helpful 0 Not Helpful 0
• Take your time. If you rush through the letter, it will not be your best work. Write a draft and then revise and finalize. Thanks Helpful 0 Not Helpful 0
• Have someone else look it over. Having a second set of eyes to catch things you miss and make suggestions could help you to make the best letter possible. Thanks Helpful 0 Not Helpful 0

• They might turn you down. Do not be discouraged. You can always make the request at a better time or find another route to go. Thanks Helpful 2 Not Helpful 2

Things You'll Need

• Laptop with a word processor
• Pen and paper

You Might Also Like

• ↑ https://au.indeed.com/career-advice/career-development/sample-letter-of-request
• ↑ https://ca.indeed.com/career-advice/career-development/how-to-write-request-letter
• ↑ https://www.englishclub.com/business-english/correspondence-information-requesting.htm
• ↑ https://sacd.sdsu.edu/student-ombudsman/writing-an-effective-appeal-or-request-letter
• ↑ http://www.businessnewsdaily.com/5331-best-resume-fonts.html
• ↑ https://idealistcareers.org/template-requesting-an-interview/
• ↑ https://www.indeed.com/career-advice/career-development/promotion-request-letter
• ↑ https://www.forbes.com/sites/elanagross/2016/06/27/8-managers-share-the-best-way-to-ask-for-a-raise-and-get-it/#4014fb2c74ff
• ↑ Michael McCutcheon, PhD. Career Coach & Psychologist. Expert Interview. 24 February 2021.
• ↑ https://ca.indeed.com/career-advice/career-development/promotion-request-letter

About This Article

To write a request letter for an interview, start by including your name and contact details in the top left-hand corner. Next, write an appropriate greeting such as "Dear Mr." or "Dear Mrs.", followed by the hiring manager's name. In your first paragraph, write 2-3 sentences in which you mention your name, the job you're interested in, and where you saw it. For your 2-3 body paragraphs, explain how you gained your skills and how they would benefit the company. Finally, add a concluding paragraph where you say you're available for an interview. To learn how to write a request letter for a raise or a promotion, keep reading! Did this summary help you? Yes No

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101+ Sample Request Letters

A letter of request could be for various reasons, for example it could be a request of change in a contract or agreement, request for an endorsement or a testimonial request for assistance, request for authorization, request to take an action, request of issuance of a letter, request for any information, about a product or a service, request for a favor. You can download dozens of sample request letters here.  All these or any other situation demands a specific letter that will deal the requirement or the situation. You can download her various free examples of sample request letters. These request letters will guide you about wording and formats of good request letters. No matter what is the demand of the situation, here are some of the points which will help to write any kind of letter of request. A letter of request is an official document and should be written in formal way.

First point is to consider and select who is the right person to ask for a favor or request. A letter of request is written in a style of business letter as it is a formal letter. The letter should have your name, position or title, address and contact information. The letter should address the recipient properly and clearly. You should give a proper time to the person who has been asked to write a letter of request. The start of the letter should be with a warm greeting, then you should introduce yourself properly, that who are you, your name, job, position and name of the organization. It will make it easy for the reader to understand who is asking for a letter of request.

You should clearly mention that what you are requesting for, and level of help you need, stay polite and to the point. Keep your letter simple and without any ambiguity. In some cases you might have to convince the recipient for the requested issue, so you should also keep this point in view. Overall tone of the latter should be convincing and polite, you should stay respectful. Before sending your letter you should proofread your letter, letter should be typed and brief. Leave your contact details so that it would be easier for the recipient to contact you when it is needed. Close your letter with a feeling of gratitude. You can also get help from the attached sample of letter of request with this template.

Sample Request Letters (Click to Download):

• SAMPLE REQUEST LETTER
• HOW TO WRITE A REQUEST LETTER
• SAMPLE REQUEST LETTER FORMAT
• REQUEST LETTER TEMPLATE
• REQUEST LETTER EXAMPLE
• SAMPLE DONATION REQUEST LETTER
• SAMPLE IN KIND DONATION REQUEST LETTER
• DONATION REQUEST LETTER TEMPLATE
• SAMPLE DONOR REQUEST LETTER
• SAMPLE AUCTION DONATION REQUEST LETTER
• SAMPLE SILENT AUCTION DONATION REQUEST LETTER
• SAMPLE CHARITY DONATION REQUEST LETTER
• SAMPLE TRANSCRIPT REQUEST LETTER
• SAMPLE REQUEST LETTER TIPS
• SAMPLE TRANSFER REQUEST LETTER
• SAMPLE INTERVIEW REQUEST LETTER
• SAMPLE INFORMATIONAL INTERVIEW REQUEST LETTER
• SAMPLE COVER LETTER REQUESTING INTERVIEW
• SAMPLE REQUEST SECOND INTERVIEW LETTER
• SAMPLE SCHOLARSHIP REQUEST LETTER
• SAMPLE GRANT REQUEST LETTER
• SAMPLE CORPORATE SPONSORSHIP REQUEST LETTER
• SAMPLE SPONSOR REQUEST LETTER
• SAMPLE SPONSORSHIP REQUEST LETTER
• SAMPLE BUSINESS DONATION REQUEST LETTER
• SAMPLE BUSINESS REQUEST LETTER
• SAMPLE REQUEST FOR PROPOSAL LETTER
• SAMPLE LEAVE LETTER REQUEST
• SAMPLE LEAVE OF ABSENCE REQUEST LETTER
• SAMPLE MATERNITY LEAVE REQUEST LETTER
• Letter to Request Correction on your Taxes
• Request for Character Reference Letter
• Sample Request Letter
• Information Request Letter Example
• Tender Request Letter
• Bank Statement Request Letter
• Media Sponsorship Request Letter
• SAMPLE DONATION REQUEST LETTER TEMPLATE
• SAMPLE REQUEST FOR QUOTE LETTER
• SAMPLE LOAN REQUEST LETTER
• SAMPLE REQUEST REFUSAL LETTER
• SAMPLE PAY RISE REQUEST LETTER
• SAMPLE REQUEST SALARY INCREASE LETTER
• SAMPLE REQUEST SALARY INCREMENT LETTER
• SAMPLE CHEQUE BOOK REQUEST LETTER
• SAMPLE ROUTINE REQUEST LETTER
• SAMPLE FUND RAISING REQUEST LETTER
• SAMPLE CREDIT REQUEST LETTER
• SAMPLE DEBT VALIDATION REQUEST LETTER
• SAMPLE REFERRAL REQUEST LETTER
• REFERENCE REQUEST LETTER TEMPLATE
• SAMPLE FRANCHISE REQUEST LETTER
• SAMPLE QUOTATION REQUEST LETTER
• SAMPLE INFORMATION REQUEST LETTER
• SAMPLE LETTER FOR REQUEST
• SAMPLE HOLIDAY REQUEST LETTER
• SAMPLE REFUND REQUEST LETTER
• SAMPLE REQUEST PAYMENT LETTER
• SAMPLE FEE REQUEST LETTER
• SAMPLE PROFESSOR REQUEST LETTER
• SAMPLE TEACHER REQUEST LETTER
• SAMPLE FORMAL REQUEST LETTER
• SAMPLE REFERENCE REQUEST LETTER
• SAMPLE VACATION REQUEST LETTER
• SAMPLE TIME OFF REQUEST LETTER
• REQUEST LETTER WRITING

Editable Request Letter Examples (with Snapshots):

Book request letter:.

Funds Request Letter:

Request Letter to Principal for Permission:

Student Permission Request Letter:

College Recommendation for Admission Request Letter:

Payment Increase Request Letter:

Payment Request Letter:

Price Quotation Request Letter:

Loan Payoff Request Letter:

Bank Loan Request Letter:

Personal Loan Request Letter:

Request Letter for Grant Extension:

Emergency Vacation Request Letter:

Vacation Leave Request Letter:

Annual Vacation Request Letter:

Additional Budget Request Letter:

Request Letter for Budget Modification:

Budget Approval Request Letter:

Copyright Permission Request Letter:

Contract Request Letter:

Bank Request Letter:

Air Force Academy Request Letter:

School Donation Request Letter:

Business Letter of Request:

Service Request Letter:

Salary Request Letter:

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Sample Letter Requesting to Be a Board Member

Use our sample letter to express your interest in joining a nonprofit’s board. Prospective board members can explore our cover letter template and sample to craft their own and start serving in a new way.

A cover letter for your request to become a board member can help you:

• Detail your qualifications
• Highlight your accomplishments
• Professionally express your interest

Applying to become a board member

There are many reasons you might want to join the board of a nonprofit organization. Whether you’re networking, getting experience in the nonprofit world, or looking to serve your community in a more focused way, joining a nonprofit board can be fulfilling.

When you’re exploring nonprofits with board openings, consider their mission and how passionate you are about it. You’ll be spending a significant amount of time on board work, so your dedication is crucial. If you can, speak with former and current board members to help you decide if the fit is right for both parties.

Your cover letter can help you focus your own thoughts as well as show your skills and experience to the board chair.

Frequently Asked Questions (FAQs)

What is a sample letter requesting to become a board member.

A sample letter requesting to be a board member can help you solidify your intent to join a board. A professional cover letter to the board can briefly and clearly demonstrate your interest in the position and how your skillset will help the organization’s mission.

How do I write a letter requesting to join a board?

• Step 1: Download our Sample Letter Requesting to Be a Board Member
• Step 2: Enter your contact information, the date, and a brief explanation of how your skills and experience can help the nonprofit.
• Step 4: Send your letter along with a resume.

Is this really free?

Absolutely.

Just sharing some free knowledge that we hope you’ll find useful. Keep us in mind next time you have marketing questions!

What should a board member cover letter include?

A letter expressing your interest in becoming a board member should include…

• A brief introduction of yourself
• Your relevant skills and experience
• Highlights of accomplishments in your career or nonprofit work
• A “Thank you” and call to action inviting the board president or chair to meet with you

Why do I need to fill out the information requested?

We will always keep your personal information safe..

We ask for your information in exchange for a valuable resource in order to (a) improve your browsing experience by personalizing the CharityAuctionsToday site to your needs; (b) send information to you that we think may be of interest to you by email or other means; (c) send you marketing communications that we think may be of value to you. You can read more about it in our privacy policy .

Charities and nonprofits are already using these templates to plan.​

Use our samples and templates to boost your fundraising efforts and strengthen your work. Make your organization a powerhouse for change.

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Sample Letters and Forms

Over the course of a child’s education we communicate with teachers, administrators, and others. While much of the communication is informal face-to-face, or over the phone conversations, there are times when communications need to be made in writing. Having a paper trail often helps in the even a dispute arises between families and school districts. Here are sample letters and forms often used to communicate with the school about the needs of a student.

Downloadable Examples

Covid-19 sample letters.

• Request for IEP Meeting to Consider Independent Study or Other Options for Student Who Cannot Attend School In Person (DOCX) August 2021
• School Reintegration/Transition Plan Sample Letter/Template (DOCX) June 2021
• Requesting An IEP Meeting During COVID-19 Remote Learning Periods (DOCX) April 2020

Request Compensatory Education Services (IEP)

Request for Compensatory Education Services May 2022

You can use this letter when your child has an IEP, and you want the school to give them more help because they didn’t get everything in the IEP when schools were closed.

Once you ask for a meeting, the school has 30 days to meet with you. The school does not have to count days during regular school breaks like summer vacation or spring break.

Request for Compensatory Education Services – 504 Plan May 2022

You can use this letter when your child has a Section 504 Plan, and you want the school to give them more help because they didn’t get the help they needed when schools were closed.

Exception to the IEP Sample Letter

• Parent Exceptions to the IEP (PDF) August 2017
• Sample Letter to Revoke Consent to the IEP (PDF) August 2017

An Initial Individualized Education Program (IEP) Evaluation

• IEP Assessment Letter

Request an IEP Meeting for a Student with an IEP

• Request an IEP Team Meeting for a Student Who Has an IEP 12/22/21

An Initial 504 Plan

• Request for Section 504 Determination and 504 Plan
• 504 Request Letter Writing Tips ( DOC )

An Independent Educational Evaluation (IEE)

• Independent Educational Evaluation ( DOCX )

All School Records

Request for educational records.

You can use this letter when you need to get copies of your child’s school records.

Submit the letter to the district’s Special Education Director and to the school Principal.

There are two places records are kept—in the regular (cumulative) file at the school site, and, if your child has an IEP/receives special education services or has been evaluated to see if they qualify for services, in a special education file.

Make sure to keep proof of the letter’s delivery. You can:

• Email the letter and ask them to confirm receipt by emailing you back
• Deliver the letter in person and ask that your letter be date stamped, initialed, and a copy of it given to you before you leave the office

A written letter requesting records triggers an important timeline under the Family Educational Rights and Privacy Act (FERPA). In California, from the time the school district receives your letter, the school district has five business days to provide access to, or copies of records. This includes the summer, but it may be hard to find staff available to help, so be sure to follow up if there is any delay.

Schools may charge a reasonable fee for records, but they are not required to. If paying for records will be difficult for you, use the suggested language in the sample letter.

For students in public school, the current school should have records from all previous schools. If these are not included, follow up to request them. Records follow a student from school to school until they exit the public school system.

Students 18 or older must request their own school records unless they are conserved. Colleges and universities do not send records to another institution without the student’s written request and authorization, and may charge a fee to do so.

If a student is in college, even if they are under 18, only they can request their school records from the college or have them sent to another institution.

Additional Assessment (For a student who already has an IEP)

• Request Additional Assessment ( DOC )
• Tips for Writing a Request for Additional Assessment(s) for A Child Who Already has an IEP ( DOC )

An Assistive Technology (AT) Assessment

• AT Assessment ( DOC )

An Assistive Technology (AT) and Augmentative Alternative Communication (AAC) Assessment

• AT AAC Assessment ( DOC )

An IEP Compliance Complaint Investigation (Through the California Department of Education)

• IDEA/Special Education Compliance Complaint ( DOC )
• Tips for Writing a Special Education Compliance Complaint ( DOC )

A Diagnostic Center Assessment

• Diagnostic Center Request Form ( DOC )

An Educationally Related Mental Health Services (ERMHS) Assessment

• Request for Educationally Related Mental Health Assessment ( DOC )
• Tips for Writing an ERMHS Assessment Request ( DOC )

A Functional Behavioral Assessment (FBA)

• Functional Behavioral Assessment

An Office of Administrative Hearings (OAH) Mediation (no attorneys or advocates are involved)

• OAH Mediation Only Form ( PDF )

A Regional Center Assessment

• Regional Center Assessment Form ( DOC )

A Transition Assessment (To be completed by 16 years of age)

• Transition Assessment Form (PDF)

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• How to write a sponsorship letter

ACROBAT FOR BUSINESS |10-MINUTE READ

How to write a sponsorship letter + a free customizable sample.

Use a sponsorship letter sample to gather the resources you need.

Explore Adobe Acrobat for business

JUMP TO SECTION

What is a sponsorship letter?

1. Research

2. Be specific

3. Highlight the benefits

4. Format professionally

5. Follow up

Sponsorship letter sample.

FAQs about sponsorship letters

It takes a village to run a successful small business, especially if you’re planning a big event. Handling everything on your own is tricky, but fortunately, you don’t have to. Sponsors can offer funding, materials, and time to share the work and help you plan a world-class experience. The right partnerships and business tools make all the difference — all you have to do is figure out how to connect with the right people.

But not just any business proposal will do. Whether you’re reaching out to potential sponsors for a local event, community project, or business initiative, crafting a compelling sponsorship letter can make all the difference. Like most business communications, effective sponsorship letters follow a specific formula to get the point across and build goodwill between your brand and a potential sponsor.

If you’ve never written a sponsorship letter before, don’t worry. In this article, we’ll explain what a sponsorship letter is and why it’s so important, as well as share expert tips to help you write letters that resonate with potential sponsors. By using a template for your business letter and other important documents, you can customize with confidence.

A sponsorship letter is a formal request for support from an individual or organization. Most sponsorship letters request either financial support, usually through a donation, or material support, like the provision of food, a venue, or event staff. Sponsorship letters are popular in the non-profit space, which relies on donations to create successful events. However, local businesses also utilize sponsorship letters and write them for events, educational programs, or collaborative community projects.

This formal proposal explains why prospective sponsors should support your cause or event. While you’re free to wing it, following a sponsorship letter template will help you:

• Position yourself professionally. A well-crafted letter shows you’re professional and serious about the request.
• Communicate clearly. A sponsorship letter helps you clearly state what you’re asking for and offering to the sponsor in return, ensuring everyone understands the benefits of the arrangement.
• Connect with sponsors on a deeper level. Ideally, you want to work with sponsors that align with your mission, vision, or purpose. For example, a small business hosting a women’s networking event might connect with sponsors that also support female entrepreneurship. Using a template will speed things up, but you’ll still need to write a unique sponsorship letter for each request that connects your request with the sponsor’s mission.

A sponsorship letter will help you forge beneficial relationships that lighten the burden of planning or financing as long as you can identify a potential sponsor’s interest and align that with your project’s objectives. A template is a great starting point, but crafting an effective sponsorship letter requires more than clever wording. The following tips will help you learn how to write an effective sponsorship letter and garner more support for your proposal.

1. Research prospective sponsors.

Nothing turns off potential sponsors as much as an irrelevant request. Sponsorship requests are similar to formatting a business proposal — you should know exactly who will read it. Understand the potential sponsor’s business, values, and previous sponsorship ventures. This knowledge will help you tailor your letter to align with their interests. Nobody wants to receive a form letter or generic message, so put in the effort to customize a letter for each recipient.

2. Be specific when crafting your sponsorship letter.

What would you like to receive from this sponsor? If you need funding, let the recipient know and attach sponsorship information to the letter. If you need food, a venue, marketing, or other in-kind services, ask specifically for that item. Vague requests will only confuse potential sponsors and could complicate the process.

3. Highlight the benefits for the sponsors.

Many businesses will reject sponsorship requests. However, you can increase your odds of acceptance by clarifying what they have to gain from the arrangement. Try to make this as irresistible as possible. Brand exposure, association with a good cause, or access to a new audience could benefit interested sponsors, for example. If you have hard metrics or quantitative data, like total attendee figures or past event engagement data, add that to your sponsorship letter to make an even stronger case for sponsorship.

4. Format your sponsorship letter professionally.

PDFs are the gold standard for digital sponsorship request letters. Even if you write your content in Microsoft Word, you can use the Acrobat Word to PDF tool to convert each sponsorship letter into a PDF before sending it to its recipient. Read over your letter before sending it to ensure the content is grammatically correct and conveys the point clearly and concisely. Choose an easy-to-read font such as Times New Roman or another serif font and never format text smaller than size 12. Include your name, address, contact information, and the potential sponsor’s information at the top of the letter. Add your name, position, and organization, and then sign your name.

5. Follow up.

If you haven’t heard back within two weeks, send a follow-up email or call the prospective sponsor to see if they’re interested. If they still don’t respond, you can assume they aren’t interested, so refocus your attention on other potential sponsors. With a sponsorship letter, you aren’t just asking for assistance — you’re trying to forge a valuable partnership that benefits both parties. The success of your request hinges on how well you connect with potential sponsors and convey the value they receive in exchange for their support. Use a template to better understand how to write a sponsorship letter, save time writing your requests, and jump-start the relationship-building process. Word processing tools can kick-start the sponsorship letter-writing process, but what happens next? Format everything with Adobe Acrobat for business tools to make the best impression with potential sponsors. Add your signature in a few clicks, edit PDFs, compress files, and more.

Sponsors handle a lot of the heavy lifting for you, but you’ll need to put in the hard work of sourcing them. Not everyone will agree, so send more sponsorship requests than you actually need. Each letter needs to be customized for every recipient, reflecting their interests and aligning with your project’s objectives. Save time by using a sponsorship letter template and plugging in your details.

Not sure what these guidelines sound like in practice? No problem. Check out this sponsorship letter sample.

Acme Coworking

123 Acme Lane

Acme, PA 12345

[email protected]

(123) 456-7890

June 1, 2024

John’s Catering

150 Acme Lane

Dear Mr. Doe,

I hope this letter finds you well. My name is Jane Doe, and I am the owner of Acme Coworking. I am writing to you regarding a unique sponsorship opportunity with John’s Catering. Your support and partnership would be crucial to the success of our initiative, and we greatly appreciate your consideration.

Acme Coworking is a community space that brings together local business owners, entrepreneurs, and visionaries to collaborate, share space, and foster close connections. Just two years after our founding, we have over 100 members and are excited to continue growing.

On August 1, 2024, we are planning to host Acme Coworking Power Hour, which aims to bring all of our members and people from the community together for a night of networking. This initiative is in line with our commitment to encourage local connections and business relationships.

We believe that John’s Catering shares similar values, particularly in bringing people together over food. Therefore, we are excited to offer you the opportunity to be one of our esteemed sponsors for this endeavor.

In exchange for your support, we’ll offer professionally printed banners around the venue advertising your company, as well as multiple email promotions with your company logo to our email list of more than 100 local contacts.

We have various sponsorship levels detailed in the attached sponsorship package. Each level offers different benefits and exposure opportunities, allowing you to choose one that aligns best with your company’s marketing and community outreach goals.

Your support would be instrumental in the success of Power Hour and can significantly impact attendees’ desire to connect and return to future events at the coworking space. We look forward to the possibility of partnering with John’s Catering and building a mutually beneficial relationship.

I would be happy to discuss this sponsorship opportunity further with you at your earliest convenience. Please feel free to contact me directly at (123) 456-7890 or [email protected]

Thank you for considering this proposal, and I look forward to the possibility of working together for a successful Power Hour.

Warm regards,

Frequently asked questions about sponsorship letters.

How do you write a letter for sponsorship.

Begin with a sponsorship letter template to speed things up. Start by introducing yourself and your organization. Explain the purpose of the letter and provide details about the project for which you’re requesting sponsorship. Highlight how sponsorship benefits the sponsor and make specific asks, such as financial or material support. Always end the letter with your contact information for further discussion.

How do you politely ask for sponsorship?

The best way to ask for sponsorship is with a professional letter via mail or email. Keep things friendly by expressing appreciation for the sponsor’s consideration. Emphasize the mutual benefits of sponsorship and always express gratitude for any support they might offer, regardless of their decision.

How do you write a letter requesting sponsorship for a sports team?

Start by introducing your team and sharing your achievements and future goals. Explain the reason for seeking sponsorship, such as paying for uniforms, equipment, or travel costs. Highlight the exposure and promotional opportunities for the sponsor, like their logo on team apparel or acknowledgment at events. Be clear about what you need, and thank them for considering supporting your team.

How do you write a sponsorship proposal example?

A sponsorship proposal should start with an introduction to your organization or event. Clearly outline the opportunities for the sponsor, including specific benefits like branding, media exposure, or engagement with a particular audience. Detail the sponsorship levels or packages and provide concrete examples of how the sponsor’s contribution will be used and recognized. End with a call to action inviting them to discuss the proposal further.

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I-601, Application for Waiver of Grounds of Inadmissibility

If you are inadmissible to the United States and are seeking an immigrant visa, adjustment of status, certain nonimmigrant statuses, or certain other immigration benefits, you must file this form to seek a waiver of certain grounds of inadmissibility. Please refer to the instructions to determine whether you should use this form.

You must submit all 11 pages.

Forms and Document Downloads

Form I-601 (PDF, 600.79 KB)

Instructions for Form I-601 (PDF, 490.51 KB)

Flowchart: Filing Certain Waivers of Inadmissibility (PDF, 578.67 KB)

Form Details

04/01/24 . You can find the edition date at the bottom of the page on the form and instructions.

Dates are listed in mm/dd/yy format.

If you complete and print this form to mail it, make sure that the form edition date and page numbers are visible at the bottom of all pages and that all pages are from the same form edition. If any of the form’s pages are missing or are from a different form edition, we may reject your form.

If you need help downloading and printing forms, read our instructions . 

The filing location depends on the immigration benefit you are seeking. To view a complete list of addresses, go to our  Direct Filing Addresses  page.

You can find the filing fee for Form I-601 by visiting our Fee Schedule page.

Through Sept. 30, 2024, there is no fee to file Form I-485, Application to Register Permanent Residence or Adjust Status , on the basis of classification as an Afghan special immigrant, or for any associated biometric services or to file an associated Form I-601.

Through Sept. 30, 2024, there is no fee to file Form I-601 individually with an approved Form I-130, Petition for Alien Relative , filed with USCIS in the United States for an Afghan national (beneficiary) who has a visa immediately available.

You can pay the fee with a money order, personal check, cashier’s check or  pay by credit card or debit card using Form G-1450, Authorization for Credit Card Transactions . If you pay by check, you must make your check payable to the U.S. Department of Homeland Security.

When you send a payment, you agree to pay for a government service. Filing fees are final and non-refundable, regardless of any action we take on your application, petition, or request, or if you withdraw your request.   If you pay by credit card or debit card, you cannot later dispute the payment. Use our Fee Calculator to help determine your fee.

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• If you are a TPS applicant, evidence that a waiver is warranted. 
• Evidence that you warrant a waiver of inadmissibility based on factors that would be considered if you were seeking consent to reapply if you are seeking adjustment of status under NACARA section 202 or HRIFA section 902, and inadmissible under INA section 212(a)(9)(A) or (C). 
• Evidence that shows connection between the battery or extreme cruelty that is the basis for the VAWA claim and the self-petitioner’s removal, departure from the United States, reentry or re-entries into the United States, or attempted reentry into the United States if you are an approved VAWA self-petitioner or child of an approved VAWA self-petitioner and inadmissible under INA section 212(a)(9)(C)(i).   
• Evidence to support waiver if you are an applicant for adjustment of status as a Special Immigrant Juvenile (if applicable).

Filing Tips for Form I-601, Application for Waiver of Grounds of Inadmissibility

Complete  all sections  of the form. We will reject the form if these fields are missing:

• Family Name
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Please see our Fee Waiver page for more information.

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Home Legal Documents Letter of Recommendation Nursing School

Letter of Recommendation for Nursing School Template

Create a Letter of Recommendation for Nursing School to highlight your skills, character, and suitability for a nursing program.

Updated June 5, 2024 Written by Raina Chou | Reviewed by Brooke Davis

A Letter of Recommendation for Nursing School is a document that highlights a nursing school applicant’s academic performance, work experience, character, and suitability for a nursing program. It is typically written by someone who knows the applicant well, such as a teacher, healthcare professional, or employer.

Whether the applicant is applying to a Bachelor of Science in Nursing (BSN) program or a current nursing student interested in a graduate program, these letters are essential to the application process. They provide an admissions committee with concrete evidence of applicants’ skills and potential, helping them stand out among competitors.

• Why It's Important

Who to Request

How to write, letter of recommendation for nursing school: examples, letter of recommendation for nursing school sample, frequently asked questions, why it’s important.

Recommendation letters for your nursing program applications are important for several reasons:

• They demonstrate your character and potential. A strong letter provides insights into your personality, work ethic, and potential as a nurse. Admissions committees seek candidates who possess the qualities necessary to succeed in a nursing program and as healthcare providers in the future.
• They provide evidence of your capabilities. Healthcare professionals or academic instructors can attest to your clinical or academic skills by outlining specific examples and anecdotes.
• They show your commitment to the field. Highlighting relevant experiences, such as volunteer work or employment in a healthcare setting, shows a genuine interest in pursuing a nursing career.

Choose individuals who know you well and can provide specific examples of your strengths and qualifications. Ensure they have a positive relationship with you and can articulate your attributes effectively.

Common recommendation letter writers for nursing school applications include:

• Employers : Supervisors from current or past jobs, even if not healthcare-related, can objectively assess your qualifications and professional skills.
• Teachers : University faculty members familiar with your academic achievements and who understand what nursing programs seek in applicants.
• Shadowing Supervisors : Healthcare professionals who have observed your interactions with patients and staff during shadowing experiences.
• Academic Advisors : Advisors who understand your qualifications and can provide expert guidance on your suitability for nursing school.

Considerations for Different Situations

• Returning After a Break : Select someone who can highlight your prior nursing experience and your enthusiasm for returning to the field. They can also mention any relevant activities during your break that enhanced your skills, such as volunteering or caregiving.
• Long Absence from School : If you lack recent academic contacts, consider a recommendation from a nurse education coordinator or a supervisor who can vouch for your commitment to continuous learning.
• Limited Professional Experience : Choose a recommender who can discuss your eagerness to advance academically and professionally. Before applying, ensure you meet the required CEUs and clinical hours for the program.

How to Request

Here’s a step-by-step guide to help you request your nursing school letter of recommendation:

• Build Strong Relationships : Take advantage of opportunities to connect with potential recommenders. Attend office hours, participate in nursing-related clubs, organizations, conferences, and workshops, and volunteer in healthcare settings to establish meaningful connections.
• Communicate Your Accomplishments : Create a portfolio of your work, including academic transcripts, certificates, research papers, and other documents that showcase your achievements. Articulate your accomplishments clearly and confidently and highlight how they align with the program’s goals.
• Request in Person : Whenever possible, request the recommendation in person. This allows for a more personal and direct interaction, increasing the likelihood of a positive response.
• Give Adequate Notice : Request the letter well in advance, ideally 4-6 weeks before the application deadline. This gives your recommenders ample time to craft a thoughtful and detailed letter.
• Provide Necessary Materials : Share relevant materials with your recommender, such as your resume, a description of the program you are applying to, and any specific instructions or requirements provided by the program.
• Be Specific in Your Request : Politely ask your recommender to highlight specific examples of your skills and experiences that are relevant to the program. This adds depth and personalization to the recommendation.
• Follow Up Appropriately : After your recommender agrees to write the letter, follow up with an email summarizing the key points discussed and providing any additional information they might need. Once the letter is submitted, send a thank-you note to express your gratitude and keep your recommender updated on your progress.

Writing a letter of recommendation for nursing school involves several key steps to ensure it effectively supports the applicant’s candidacy.

Step 1: Introduction

Begin with a formal greeting. If you know the recipient’s name, address them directly; otherwise, “To whom it may concern” or “Dear Admissions Committee” are appropriate.

Introduce yourself, stating your name, position, and the context in which you know the applicant. Mention how long you have known the candidate and the capacity in which you have worked together. This establishes the credibility of your perspective and the depth of your relationship with the applicant.

Step 2: Body Paragraphs

In the body paragraphs, describe the applicant’s strengths, skills, and qualifications . Highlight the applicant’s specific skills and strengths that are relevant to the nursing field. Use concrete examples and anecdotes to illustrate their clinical professionalism and excellence. Focus on attributes that may not be apparent from their resume.

In addition, list personality attributes and behavior traits relevant to nursing programs . Describe the applicant’s personal attributes and behavior traits that make them a valuable team member. Share stories that highlight their compassion, innovation, and ability to work collaboratively.

Below are some important qualities to highlight according to nursing schools and research :

• Enthusiasm to Succeed;
• Commitment to Learning;
• Self-Motivation;
• Confidence;
• Effective Communication Skills;
• Compassion and Empathy;
• Time Management and Self-Discipline;
• Flexibility and Resourcefulness;
• Critical Thinking and Problem-Solving;
• Attention to Detail;

Step 3: Conclusion

Conclude the letter with a strong statement of recommendation. Restate your respect for the candidate’s abilities and affirm your endorsement of their application to the nursing program. Highlight your positive experiences working with them and assert that they would be an asset to the program.

Example 1: Returning to School After Working

Dear Admissions Committee,

It is with great enthusiasm that I recommend Sarah Thompson for admission to your nursing program. Having worked with Sarah for the past seven years, I have had the privilege of witnessing her exceptional dedication, communication skills, and compassion, which I believe make her an ideal candidate for your program.

Sarah’s commitment to learning is evident in her continuous pursuit of education. Despite her busy schedule, she completed numerous continuing education units (CEUs) and earned certifications in Advanced Cardiac Life Support (ACLS) and Pediatric Advanced Life Support (PALS). Recently, Sarah took the initiative to develop a training module for new EMTs, focusing on best practices in emergency care. The results have been highly praised by both new and experienced staff.

Her effective communication skills are outstanding, even in high-pressure situations. One notable instance was during a particularly chaotic shift when we received multiple trauma patients simultaneously. Sarah took charge, triaged the patients with precision, and coordinated seamlessly with other staff to ensure everyone received timely care. Her quick thinking and clear communication were instrumental in stabilizing all the patients.

Sarah’s compassion and empathy towards patients set her apart. She goes out of her way to ensure that patients and their families feel comfortable and understood during their most vulnerable moments. I recall a situation where Sarah spent extra time with a distraught family, explaining the patient’s condition and the treatment plan in a reassuring and informative way. Her ability to connect with patients on a personal level is a testament to her exceptional character.

In conclusion, Sarah Thompson is a remarkable EMT with a proven track record of excellence in clinical practice, a strong commitment to continuous learning, and a deep sense of compassion for her patients. She has my highest recommendation for your nursing program. I am confident that she will excel and be a valuable asset to your institution.

Please feel free to reach out with any additional questions. I would be happy to discuss further Sarah’s qualifications and her exceptional performance at St. Mary’s Hospital.

Best regards,

Emma Davis, RN

Example 2: High School Student Applying to Undergraduate Nursing Program

I am pleased to recommend Emily Johnson for admission to your Bachelor of Science in Nursing program. Having had the pleasure of teaching Emily in Advanced Biology and Human Anatomy at Greenfield High School over the past two years, I have witnessed Emily’s remarkable dedication to her studies and an unwavering commitment to pursuing a career in nursing.

Emily’s enthusiasm to succeed is truly inspiring. She consistently ranks at the top of her class, and her academic performance in my courses has been nothing short of outstanding. Emily’s senior project, which focused on the impact of nutrition on adolescent health, showcased her ability to conduct thorough research, think critically, and present her findings with clarity and confidence. Her work was selected for presentation at the district science fair, where she received high commendations from the judges.

Her compassion and empathy for others are evident in her volunteer work. Emily organized a visit to a local senior care facility where she led her peers in providing companionship and basic health education to the residents. Her interactions with the seniors were heartfelt and sincere, reflecting her genuine desire to make a positive impact on others’ lives. This initiative not only benefited the residents but also fostered a sense of community and care among her classmates.

Emily’s leadership and communication skills are exemplary. She is the captain of the school’s debate team and an active member of the Health Occupations Students of America (HOSA) club. During a mock emergency drill conducted by our school’s health sciences department, Emily took the lead in coordinating the response team, demonstrating excellent leadership and critical thinking skills. Her quick decision-making and effective communication ensured that all participants followed the protocol efficiently.

In conclusion, Emily Johnson is a highly motivated and capable individual with a deep commitment to the field of nursing. Her academic excellence, compassionate nature, and leadership abilities make her an outstanding candidate for your BSN program. I have no doubt that she will make significant contributions to your program and thrive in her future career as a nurse.

Please feel free to contact me if you need any additional information. I would be happy to further discuss Emily’s qualifications and her potential to succeed in your program.

Dr. Robert Harrison

Copy the free sample or download a customizable Nursing School Letter of Recommendation template below.

___________________ [Recommender’s name] ___________________ [Recommender’s institution] ______________________________________ [Recommender’s address] ___________________ [Recommender’s phone or email]

___________________ [Date]

___________________ [Recipient’s name] ___________________ [Recipient’s institution] ______________________________________ [Recipient’s address] ___________________ [Recipient’s phone or email]

Dear ________________________ [Recipient’s name],

I am writing to enthusiastically recommend ___________________ [Applicant’s name] for admission to ___________________ [Program applied for] at ___________________ [Institution’s name]. Having had the pleasure of engaging with ___________________ [Applicant’s name] as their ___________________ [Relation to applicant] for ______ [Time] at ___________________ [Institution’s name], I have been impressed by their commitment to achieving and maintaining a high standard in all endeavors. This positions me well to attest to their suitability for this application.

During their tenure in ___________________ [Applicant’s field of study/interest], ___________________ [Applicant’s name] has consistently demonstrated ___________________ [Applicant’s attribute/skill]. A notable achievement was their commitment in _____________________________________ [Description of achievement]. As a result, _____________________________________ [Result of achievement].

Moreover, ___________________ [Applicant’s name] has shown remarkable ___________________ [Applicant’s attribute/skill] through their involvement in _______________________________ [Description of achievement]. Because of this, ___________________________ [Result of achievement].

Beyond ___________________ [Applicant’s name]’s accomplishments in ___________________ [Applicant’s field of study/interest], they have made significant contributions to ______________________________________ [Description of achievement], showcasing their ___________________ [Applicant’s attribute/skill]. Through these contributions, _____________________________________ [Result of achievement].

To conclude, I am confident in recommending ___________________ [Applicant’s name] for the ___________________ [Program applied for]. I have no doubt that they will continue to excel and go on to make significant contributions in the field of healthcare.

I am happy to provide any additional information or discuss ___________________ [Applicant’s name]’s journey further. I can be reached at ___________________ [Recommender’s phone or email].

___________________ [Recommender’s name] ___________________ [Recommender’s department or title]

Can I ask a non-healthcare professional for a recommendation?

Yes, especially if they can provide valuable insights into your character and professional skills. For example, a supervisor from a non-healthcare job, a volunteer coordinator, or a community leader who knows you well can highlight qualities such as your work ethic, leadership abilities, communication skills, and dedication. Ensure that the recommender can relate your experiences and attributes to the competencies required in the nursing field.

Can I use the same letter of recommendation for different schools?

Yes , you can use the core content of a letter of recommendation for multiple nursing schools. However, customize the heading and introduction if possible to reflect the specific name of the university and the recipient.

Do letters of recommendation for nursing schools ever expire?

There isn’t a strict rule about the age of a recommendation letter, but it’s generally best to have a recent letter . If you have an older letter, consider asking the writer to update it with current information, including a new date and any recent achievements or experiences that could strengthen your application.

Can I read my NP letter of recommendation?

You typically cannot read your letters of recommendation as they are sent directly to the admissions department . However, you may have the opportunity to read them after being accepted into the program. Some recommenders might allow you to review the letter beforehand for accuracy, but this varies by individual.

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