how to write a cover letter for a hospital job

Healthcare Cover Letter Example (w/ Templates & Tips for 2024)

You've clocked in countless hours in hospitals and clinics, dedicating your skills to healing and caring for the sick. The sounds of heartbeats and monitors are as familiar to you as the rhythm of your own breath.

Your commitment to healthcare speaks volumes.

Yet, when it comes to writing a cover letter for your job application, you feel like you're attempting surgery with a stethoscope.

We know your struggle, and we’re here to help.

In this article, we’re going to guide you through perfecting the cover letter for your next job application.

Here's what we'll dive into:

• What a Standout Healthcare Cover Letter Looks Like
• 5 Simple Steps to Writing a Stellar Healthcare Cover Letter
• 3 Essential Cover Letter Tips for Healthcare Professionals

Healthcare Cover Letter Example

5 Steps for the Perfect Healthcare Cover Letter

You've just glimpsed what a job-winning healthcare cover letter looks like.

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on the right track:

#1. Put Contact Information in the Header

When it comes to writing your healthcare cover letter, it all begins with your contact information, just like on your resume .

Let's dive into what you should include:

• Full Name. Make sure your complete name is right at the top of the page.
• Professional Title. Match the professional title on your cover letter with the specific healthcare position you're applying for. Hiring managers often sift through numerous applications, so clarity about the role you're targeting is a real plus.
• Email Address. Opt for an email address that's both professional and straightforward. A combination of your first and last names works best. (e.g: [email protected])
• Phone Number. Make sure that the phone number you provide is accurate so the hiring manager can easily reach you. If you're applying for a healthcare job abroad, remember to include the international dial code.
• Location. Typically, your city and state or country are sufficient. However, if you're considering relocation, be sure to mention it.
• Relevant Links (optional). If you have any relevant websites or social media profiles, such as LinkedIn, feel free to include them.

Once you've squared away your contact information , it's time to add the hiring manager's details:

• Company Name. State the name of the healthcare organization you're applying to.
• Hiring Manager's Name. If possible, include the name of the hiring manager for the specific healthcare department you're interested in.
• Hiring Manager's Title. If you discover that the hiring manager for this job ad has a more specific title, such as department head, you can use that instead of the generic "Hiring Manager."
• Location. Specify the city and state or country of the healthcare facility, particularly for organizations with a global presence. If you want to be extra specific, you can even include the exact street address.
• Date of Writing (optional). For a professional touch, consider adding the date when you wrote your cover letter, though this is optional.

#2. Address the Hiring Manager

The next step to writing the perfect healthcare cover letter is to address it properly.

And we strongly advise against using the generic "To Whom It May Concern."

Getting the greeting right can make a positive impression on the hiring manager.

Do a bit of research first. Take a look at the job listing and the company's website, or check their profiles on LinkedIn or other social media. This can help you uncover the name of the person who'll be reviewing your cover letter, so you can personalize your cover letter’s greeting .

Next, address them in a formal yet friendly manner. Use "Ms.", "Mr.", or a title like “Dr.” when applicable, followed by their last name. If you’re not sure about their gender or marital status, just use their full name. Here are some examples:

• Dear Ms. Rodriguez
• Dear Dr. Rodriguez
• Dear Julio Rodriguez

If you can't find specific information about the hiring manager or the department head, it's perfectly okay to address your letter to the department or the company in general. Maintain a professional and friendly tone:

• Dear Healthcare Department
• Dear Hiring Team
• Dear Human Resources Team
• Dear Head of Department X

#3. Write an Eye-Catching Opening Statement

The truth is that hiring managers don’t take more than a few seconds to decide if your cover letter is worth reading in depth.

So, making a strong first impression is vital for a successful healthcare cover letter.

Begin your cover letter’s opening paragraph by introducing yourself and explaining why you have a genuine interest in the role. Expressing your enthusiasm for the healthcare industry or the specific position is a compelling way to capture the hiring manager's attention.

Doing some research on the healthcare organization can be useful here. The more you learn about the employer, the better you can emphasize your alignment with their work culture and mission. This demonstrates to the hiring manager that you're not just casually applying everywhere and seeing what sticks—you have a sincere interest in this particular role.

If you have the experience, you can boost your introduction by highlighting a significant accomplishment or mentioning a skill that makes you an ideal fit for the position. Just remember to keep this part snappy. You only have to spark the hiring manager's interest and encourage them to explore the finer details of your healthcare cover letter.

#4. Use the Cover Letter Body for the Details

Now that you’ve captured the hiring manager’s attention, it’s time to dive into the details.

The body of your cover letter is where you need to prove you’re the best candidate for the position. But don’t make the mistake of just repeating everything from your healthcare resume . This is the place where you can tie in your professional skills and experiences in a manner that sets you apart.

The best way to outshine the other applicants is to use the job advertisement as your compass. Read it carefully and keep in mind what skills and experiences the company expects from its candidates.

Whether it's expertise in a particular medical field or proficiency in a specific type of medical software, make sure to mention these in your healthcare cover letter. Based on the information you find, pick out a few of your relevant achievements and use them to convince the hiring manager that you’re the best candidate for the role.

Illustrating your knowledge of the company, its healthcare initiatives, or the industry itself can also be a great advantage. If you're familiar with the company's healthcare services, specify so in your cover letter to prove your alignment with their mission and organizational culture.

And don’t forget to infuse enthusiasm into your writing. Your passion for the role should shine through as much as your healthcare know-how. Convey your confidence in your skills and experiences, and express your eagerness to contribute to the company's healthcare mission.

If you need more inspiration, check out these other cover letter examples !

#5. Wrap It Up and Sign It

Once you’ve written the bulk of your healthcare cover letter, it’s time for the finishing touches.

Knowing how to end your cover letter can make the difference between winning a hiring manager over or getting tossed into the “no” pile.

Make sure you leave a positive impression on the hiring manager with a strong conclusion that reinforces your suitability for the role. Summarize your standout skills and why you're the ideal candidate.

Afterward, include a compelling call to action, inviting the hiring manager to delve deeper into your application. This proactive approach can boost your chances of securing an interview.

Lastly, sign off your letter like a professional. Choose an appropriate closing and include your full name, like so:

Please feel free to reach out to me via the provided email or phone number to discuss my application further. I eagerly anticipate the opportunity to explore my qualifications with you.

Best regards,

Frank Jenkins

And remember, if you find "Best regards," too common, there are alternative sign-offs to consider, such as:

• Kind regards,
• Respectfully yours,
• Thank you for your consideration.

3 Essential Bartender Cover Letter Tips

We’ve covered the fundamentals of writing a healthcare cover letter, and now it's time to take it to the next level.

Just follow these useful cover letter tips :

#1. Match Your Resume

Ready to carve a path as a healthcare professional?

Make sure your healthcare cover letter aligns seamlessly with your resume template . This makes it much easier for the hiring manager to pick your documents out of the pile.

Your contact information should be clearly visible on your resume’s header, and the body of your text should fit neatly on the page. Maintain consistent font styles and sizes throughout your documents, and adjust the page margins and line spacing of your cover letter so it sticks to one page .

Or Use A Cover Letter Template Instead

Don’t have time to start from scratch?

Just use our free resume builder and pair it with one of our matching cover letter templates .

Say goodbye to your struggles with the formatting or layout. Our templates are your shortcut to a polished cover letter that complements your resume. Made with input from global hiring experts, they guarantee you a professional, industry-ready application in minutes.

#2. Mention Qualifications

Don't let your cover letter be a missed opportunity by skipping out on your relevant healthcare qualifications.

Sure, your healthcare resume already lists your education, but your cover letter lets you really dive deeper. It's your chance to tell the story behind that medical degree or that special training you took. Help the hiring manager see why those experiences make you a great fit for the role.

It's all about giving them the full picture of what you bring to the table, which increases your odds of getting an interview.

#3. Be Formal

Keeping your cover letter formal is essential. This isn't a casual email; it's your introduction to a healthcare institution, and missing the mark is a huge mistake .

Being formal shows that you're dedicated and professional. However, this doesn't mean you can't show some of your personality. It's all about balancing professionalism with polite friendliness.

Make sure you’re using the appropriate language and steer clear of slang. For example, instead of saying you can "handle things," specify that you're "competent in patient care." Maintaining formality positions you as a reliable and professional candidate who’s taking this healthcare role seriously.

Key Takeaways

That's it for crafting the ideal healthcare cover letter!

We hope you feel more confident in writing your own cover letter, and we have no doubt you’ll land your dream job in no time.

Before we say goodbye, let's revisit some of our article’s key points:

• Start your healthcare cover letter by clearly listing both your contact details and those of the hiring manager. Accuracy is crucial here since a single typo could mean missing out on an interview opportunity.
• Grab the hiring manager’s attention right from the beginning. If the opening paragraph doesn't engage them, they might not make it to the crucial details that follow.
• Use the main body of your resume to dive deeper into your standout achievements and skills. Align them with the job advertisement to make your case compelling.
• End with a compelling reason for them to get in touch, whether it's a call or an interview invite.
• Make sure your application is a matching set, so your resume and cover letter stand out from the rest. If you're pressed for time, consider using one of our matching resume and cover letter templates for a polished look.

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

How to Write a Nursing Cover Letter That Stands Out + Examples

• Do You Need One?
• What to Include
• 6 Common Mistakes
• Cover Letter Template
• Cover Letter Example
• Don't Forget It!

You're not alone if you think writing a nursing cover letter is intimidating. However, a great cover letter may be the difference between landing the job or having your application ignored. 

Keep reading for expert advice regarding the importance and benefits of writing a nursing cover letter and common mistakes to avoid, and some examples you can use!

Do You Need Nursing Cover Letters?  

The cover letter is your chance to highlight your past experience and let the hiring manager know why you believe you're the best fit for the role. The hiring manager will quickly notice you are motivated and enthusiastic about the job prospect. 

It's also your first chance to show your articulation and communication skills. A well-crafted cover letter makes an impression that instantly sets you apart from other applicants. 

Benefits of Writing a Nursing Cover Letter

Most candidates don't take the time to create a cover letter. In the world of online applications, attaching one is usually optional and feels like extra work. So many applicants fill out the bare minimum and move on to the next job posting. 

Stand out from the competition - Write a killer cover letter. 

Why you should take the time to create your cover letter

• Increase chances your application is reviewed
• Highlight your accomplishments, skills, and qualifications
• Showcase your personality and communication skills
• Make a great first impression
• Show your interest in the position/company

Your resume is important, but the cover letter sets the tone for your entire application. Check out our Ultimate Guide to Nursing Resumes to learn more about current resume etiquette and trends.

Writing a nursing resume can feel overwhelming. It’s no easy task! Nowadays, nursing resumes must be able to pass through resume reading software before it even reaches a recruiter. That’s why we’ve put together THREE nurse resume templates to cater to your unique professional needs and employment situation.

By clicking download, you agree to receive email newsletters and special offers from Nurse.org. You may unsubscribe at any time by using the unsubscribe link, found at the bottom of every email.

Your request has been received. Thanks!

What to Include in Your Nursing Cover Letter

Did you learn how to write business letters in school? Have you forgotten everything about how to format them? You’re not alone - we’ve got your back here at Nurse.org. 

Let's go through the basic format of a nursing cover letter that can be used at any stage of your professional development, including entry-level and specialty changes. 

The header is simple; it’s just contact information for both you and the hiring organization. The basic format is:

Phone Number

Email Address

Street Address  

• City, ST, Zip Code

Hiring Manager (Use name if possible)

• Healthcare Organization 

The best advice here is to find out the hiring manager's name so you can personalize the greeting. 

How to find out the name of a hiring manager:

• If you have a connection in the organization, ask who will review your application. 
• Review the company website or LinkedIn to find the manager or director for the position. 
• Call the Human resources department. This can be hit or miss, but it's worth a shot if you haven't found the right person. 

Generic greetings should be your last resort. If you've tried and still can't find the name, "Dear Hiring Manager" or "Dear Nursing Recruitment Team" will work. You'll wow them with the rest of your letter. 

Paragraph #1: Opening

In the opening paragraph, identify the position you're applying for and briefly state why you're a good fit. HR and hiring managers often look at resumes for several positions, so this is a chance to remind them that you are applying for X opportunity. It signals the hiring manager to read the rest of your letter and resume with that position in mind. 

Paragraph #2: Background & Qualifications

Your qualifications paragraph is the most important one in your cover letter. Briefly summarize your background, skills, and traits that make you the perfect candidate for the position in about 2-3. Use keywords from the posted job description that complement your skill set. You can also use bullet points to make this paragraph stand out.

Note for new grads: All of your background experience is valuable. Suppose you don't have healthcare-specific work experience. In that case, you can highlight customer service skills, eagerness to learn new processes, and highlights from nursing school clinical experiences. 

Notes for nurses transitioning to new specialties: Give a brief career synopsis and highlight the skills you think will best transfer to the new specialty. Emphasize strengths that align with the job position posting. 

Paragraph #3: Compliment the Organization

Your final paragraph shows you're serious about the position. Research the organization and state why you want to join their team. You can find great information and keywords to use on the job post or their website.

Closing the Nursing Cover Letter

Your closing sentence is brief and invites further conversation. Restate your contact information and Invite the hiring manager to discuss the role further. Then, add in a final closure and your signature. Congratulations,  your letter is complete!

The closure should be respectful and professional. Examples include

• Respectfully
• Sincerely yours
• Yours truly
• With warm regards
• Best regards

How to List Your Nursing Credentials

It’s easy to get confused about how to list your nursing credentials. The correct way to sign your name with credentials is:

[Name], [Highest level of education completed], [License type], [Certifications]

Jane completed an associate degree and is a Registered Nurse without other certifications (yet). Her signature is Jane Doe, ADN, RN

If Jane goes on to complete her BSN and Pediatric certification, her signature changes to: Jane Doe, BSN, RN, CPN

We’ve got templates below to help you get started, but first let’s review some common mistakes you should avoid. 

6 Common Mistakes to Avoid When Writing Your Nursing Cover Letter   

Writing a great nursing cover letter may seem daunting, but the process does get easier with practice. Here are a few common nursing cover letter mistakes and pitfalls to avoid.

1. Leaving Grammatical Errors and Typos

Most programs have some spell and grammar check capabilities, but don't rely on them alone. Websites such as grammarly.com offer free proofreading and grammar review. Make sure to review that all names are correctly spelled.

2. Using a Generic Greeting

Do your research to find the hiring manager’s name. If you can’t find it, open the letter with “Dear Hiring Manager.” Avoid “To whom it may concern” at all costs. 

3. Forgetting to add Keywords

Read the job description carefully. Find keywords that relate to your experience and use them throughout the cover letter. 

4. Not Following Instructions

Follow any specific requirements listed in the job description or application website. If the listing says to upload your cover letter as a PDF, save your document as a PDF before submitting it. 

This is your first test to see if you pay attention to detail and follow directions. Don't fail before you even get started!!

5. Using the Same Cover Letter for Different Jobs

Each position and organization are unique; don’t repeatedly use the same letter. However, you also don't need to start from scratch each time! 

Save your cover letters as you write them so they’re available to edit next time. Highlight different skills if needed. Make it personal to the new position by including keywords from the job listing.

6. Forgetting to Proofread and Edit

Notice how #1 and #6 are almost identical? It’s on purpose - proofreading is the most critical aspect of writing. Here are some tips to help you make sure your cover letter is perfect:

Read your letter out loud. Does it make sense? Do any of the sentences sound strange when you read them out loud? 

Walk away . Putting a bit of time between writing and finalizing your edits can make a world of difference in the final draft.

Enlist a friend. Ask a  trusted friend, career advisor, or faculty member to read the letter before you hit send. 

Nursing Cover Letter Template

Here’s everything your nursing cover letter should include.

City, State, Zip Code

Healthcare Organization Name

Telephone Number

Email address

Dear (Mr. Mrs. Ms.) ________,

Dear Nursing Recruitment Team,

Opening: 2-3 sentences that express your excitement. Name the exact position you are applying for and the organization. Briefly state why you are the best fit. 

Background & Qualifications: 2-4 sentences to highlight your applicable certifications, achievements and strengths. You may use bullet format to draw attention to this section.

Compliment the Organization: 2-3 sentences to show you’ve researched the organization and position. Highlight organizational values that align with yours.

Closing sentence: Thank the hiring manager for taking time to review your application. Invite them to contact you to arrange an interview. 

With warm regards, 

Your Name, (credentials)

Example Nursing Cover Letter

(718) 555–0100

[email protected]

123 Main Street; 

City, ST 12345

August 01, 2023

Hailey Johnson

Human Resources

Mercy Healthcare

123 Broadway Ave;  City, ST 12300

Dear Ms. Hailey Johnson,

I am excited to apply for the Registered Nurse residency program at Mercy Healthcare. I recently graduated with my Bachelor of Science in Nursing and believe the skills and knowledge gained during nursing school will be highly valuable to your team.

I received excellent clinical reviews throughout nursing school and graduated with honors. I have excellent time-management skills and look forward to further developing hands-on skills through clinical practice. My ability to coordinate tasks and collaborate with others allows me to provide excellent patient care. 

Mercy Healthcare is well-known for patient-centered care and shared governance. I look forward to making a difference in patients’ lives through compassion, dedication, and excellent nursing care. 

Thank you for considering my application. I can be reached at (718) 555–0100 or [email protected] to arrange an interview and further discuss my qualifications.

Ava Smith, BSN, RN

Don't Forget Your Cover Letter!

Always, always, always attach a cover letter to your job applications. These templates should help you get started. Attaching a cover letter immediately sets you apart from the candidates who do not take the time to write or attach one. Highlight your strengths and show the hiring manager that you’re serious about the position. Then start prepping your answers to  common interview questions for when you get that call.

Joleen Sams is a certified Family Nurse Practitioner based in the Kansas City metro area. During her 10-year RN career, Joleen worked in NICU, inpatient pediatrics, and regulatory compliance. Since graduating with her MSN-FNP in 2019, she has worked in urgent care and nursing administration. Connect with Joleen on LinkedIn or see more of her writing on her website.

Plus, get exclusive access to discounts for nurses, stay informed on the latest nurse news, and learn how to take the next steps in your career.

By clicking “Join Now”, you agree to receive email newsletters and special offers from Nurse.org. We will not sell or distribute your email address to any third party, and you may unsubscribe at any time by using the unsubscribe link, found at the bottom of every email.

Privacy preference center

We care about your privacy

When you visit our website, we will use cookies to make sure you enjoy your stay. We respect your privacy and we’ll never share your resumes and cover letters with recruiters or job sites. On the other hand, we’re using several third party tools to help us run our website with all its functionality.

But what exactly are cookies? Cookies are small bits of information which get stored on your computer. This information usually isn’t enough to directly identify you, but it allows us to deliver a page tailored to your particular needs and preferences.

Because we really care about your right to privacy, we give you a lot of control over which cookies we use in your sessions. Click on the different category headings on the left to find out more, and change our default settings.

However, remember that blocking some types of cookies may impact your experience of our website. Finally, note that we’ll need to use a cookie to remember your cookie preferences.

Without these cookies our website wouldn’t function and they cannot be switched off. We need them to provide services that you’ve asked for.

Want an example? We use these cookies when you sign in to Kickresume. We also use them to remember things you’ve already done, like text you’ve entered into a registration form so it’ll be there when you go back to the page in the same session.

Thanks to these cookies, we can count visits and traffic sources to our pages. This allows us to measure and improve the performance of our website and provide you with content you’ll find interesting.

Performance cookies let us see which pages are the most and least popular, and how you and other visitors move around the site.

All information these cookies collect is aggregated (it’s a statistic) and therefore completely anonymous. If you don’t let us use these cookies, you’ll leave us in the dark a bit, as we won’t be able to give you the content you may like.

We use these cookies to uniquely identify your browser and internet device. Thanks to them, we and our partners can build a profile of your interests, and target you with discounts to our service and specialized content.

On the other hand, these cookies allow some companies target you with advertising on other sites. This is to provide you with advertising that you might find interesting, rather than with a series of irrelevant ads you don’t care about.

Healthcare Cover Letter Samples & Examples That Worked in 2024

Crafting a compelling healthcare cover letter doesn't have to be as daunting as it often seems. This guide can equip you with practical tips and illustrative examples to help you stand out from the crowd.

Aside from your resume , a cover letter is a key element in your application — it's your personal pitch and an opportunity to set yourself apart in the dense healthcare industry. An outstanding cover letter can differentiate you from other candidates and steer the recruiter's perspective in your favor.

And so, without further ado, keep reading to learn all about:

• Formatting your healthcare cover letter
• Creating your healthcare cover letter header
• Writing an effective cover letter headline
• Personalizing the greeting of your healthcare cover letter
• Writing a compelling healthcare cover letter introduction
• Highlighting your best professional skills & accomplishments in healthcare
• Ending your healthcare cover letter with a strong conclusion
• Avoiding common mistakes on a healthcare cover letter
• Average salary and job outlook for healthcare professionals

1. Format your healthcare cover letter properly

Just like a well-organized medical chart, your healthcare cover letter should be clear, structured, and easy to read. Here's how to properly format your cover letter :

• Length: Stick to one page. Keep your cover letter concise and to the point. 
• Alignment: Align all your text to the left. This ensures a clean, professional look.
• Margins: Use standard one-inch margins on all sides, so your cover letter looks tidy and well-spaced. 
• Font: Choose a professional, easy-to-read font such as Arial, Times New Roman, or Calibri. Typically, a font size between 10 and 12 points works well.
• Sections: A well-formatted cover letter usually has three sections: opening paragraph, body, and closing. 
• Avoid dense text blocks: Keep your paragraphs short and manageable. You can also use bulleted lists where appropriate to break up information.

If you format your healthcare cover letter right, the document will be as easy to follow as a good presentation, guiding your potential employer through your qualifications and convincing them you're the right person for the role.

Create your cover letter fast with artificial intelligence.

2. create an effective healthcare cover letter header.

The header of your healthcare cover letter is like the topmost section of a patient's medical record. It bears crucial identification information, providing an immediate context and line of communication to the reader.

Your header should incorporate two subsections — one for your contact information and one for your recipient's details:

Your Information:

• Mailing address (city and state is sufficient)
• Phone number
• Professional email address
• LinkedIn Profile (optional)

Recipient's information:

• Recipient's full name (try to determine the hiring manager's name)
• Professional title
• Company name
• Company address

Let's clarify this with examples. One is an incorrectly formulated header and the other adheres to the proper presentation style:

Incorrect healthcare cover letter header example

John Doe 123 Road (123) 456-7890 john@email

Company Address

Why is this header incorrect? The incomplete address, lack of professional email, and missing LinkedIn profile make it unprofessional. Moreover, the company's specifics, such as the hiring manager's name and their title, are not included.

Correct healthcare header example

John Doe 123 Road, Springfield, IL (123) 456-7890 [email protected] LinkedIn: www.linkedin.com/in/johndoe January 1, 2023

To: Sarah Smith Human Resources Manager United Healthcare 456 Lane, Chicago, IL

Why is this header correct? It includes John's full name, abbreviated address, phone number, professional email address, and LinkedIn profile link. Plus, it notes the date and all the necessary information about the recipient, including their full name, job title, company name, and company address.

Remember that starting your healthcare cover letter with a thoroughly composed and professional header sets the right tone. It demonstrates your attention to detail and exhibits essential qualities such as diligence and respect for formal communication.

3. Write a compelling headline for your healthcare cover letter

The headline, sitting right below your header, serves as an introductory statement to your letter. It's your chance to draw in your reader by succinctly stating the position you're applying for and briefly highlighting your most relevant qualification or experience.

Your headline should:

• Mention the job title you're applying for.
• Showcase a key accomplishment or a unique qualification that sets you apart.

Incorrect healthcare professional’s headline example

Application for Healthcare Position

Why is this example incorrect? This headline is too vague. It doesn't specify the job title, nor does it highlight any unique achievements or qualifications.

Correct healthcare professional’s headline example

Registered Nurse with 5 Years of ICU Experience Seeking the RN Position at United Healthcare

Why is this example strong? This headline is on point. It immediately communicates the job being applied for (registered nurse) and underscores a significant accomplishment (5 years of ICU experience). This already sets the candidate apart, piquing the interest of the hiring manager.

A compelling headline can be the hook that reels the hiring manager into your cover letter. By being specific about the role you're applying for and presenting a notable achievement or attribute, your headline will serve as an effective preview to the rest of your content.

4. Personalize the greeting of your healthcare cover letter

The greeting of your cover letter is more important than you might think. Just as you would address a patient by their name to establish a personal connection, properly addressing the hiring manager can make your cover letter more engaging and set the right tone.

When a specific individual's name is used, it signals that you've put effort into understanding the company's team and that you respect and acknowledge your prospective employer.

Here are a few ways to personalize your greeting:

• If you know the hiring manager's full name and title , use them: "Dear Human Resources Director Jane Johnson,".
• If you know the name, but aren't sure about the title , use a more general greeting like "Dear Ms. Johnson,"..
• If you know the hiring manager's title but not their name , use this information. For instance, "Dear Hiring Manager," or "Dear Human Resources Director,"
• If you don't have any specific information , opt for a more general greeting: "Dear Hiring Team," or "Dear Sir/Madam,".

Regardless of the scenario, do your utmost to avoid starting your cover letter without any greeting — this can risk your letter coming off as impersonal or rushed. 

Remember, attention to detail is as relevant in your healthcare cover letter as it is in patient care. Being attentive to the small details, such as customizing your greeting, adds a personal touch that can help set you apart from other applicants.

Find out your resume score!

5. Write a compelling healthcare cover letter introduction

The opening of your healthcare cover letter sets the stage for what's to follow. It should provide:

• A concise summary of your professional and academic background.
• A compelling reason as to why you're applying for this specific role.
• If applicable, a mention of any mutual acquaintances or connections.

Here are two examples illustrating how this opening could look, based on your career stage:

Seasoned healthcare professional’s cover letter opening example

As an experienced Healthcare Administrator with over ten years in hospital management and a Master’s degree in Health Administration, I was thrilled to see the opportunity to apply for the Healthcare Administrator position at United Healthcare. I’ve admired United Healthcare’s commitment to quality patient care and efficient operation for many years and I believe my extensive experience in the field and proven ability to manage healthcare programs makes me a great fit for this role.

This introduction immediately presents the candidate's relevant experience, the level of education, and their specific interest in the company . There is a strong tie-in between their background and the role they're applying for.

Fresh graduate’s cover letter opening example

As a recent Bachelor of Science in Nursing graduate from XYZ University, I am excited to start my nursing journey in a challenging yet supportive environment, like ABC Healthcare. During my clinical placements, I concentrated on critical care, which I understand is a focus area at ABC Healthcare. I believe that my academic accomplishments and passion for patient-centered care align well with your advertised Registered Nurse position.

Despite not having professional work experience, this fresh graduate highlights their specialization and relates it directly to the responsibilities of the desired position. They've clearly explained why they are enthusiastic about this particular role and work setting.

Remember, your cover letter is your opportunity to generate interest and compel the hiring manager to delve deeper into your resume. Crafting a compelling introduction primes the reader to learn more about you and what you can bring to the healthcare team.

6. Highlight your healthcare skills and accomplishments

The body of your healthcare cover letter is where you make your case . It's here you showcase key skills, highlight significant achievements, and illustrate why you're an ideal fit for the role. 

Here's a list of valuable skills of a healthcare professional

• Patient care & empathy
• Thorough clinical knowledge
• Teamwork & communication
• Detail-oriented & organizational skill
• Problem solving & decision-making

Experienced professionals tip: Use concise and impactful anecdotes to demonstrate application of these skills. 

Experienced healthcare professional’s accomplishments in a cover letter

In my role as a Registered Nurse at XYZ Hospital, I consistently maintained a patient satisfaction rate of over 95%. My deep clinical knowledge and exceptional problem-solving skills proved invaluable during a critical incident where I successfully identified a rare drug interaction missed by the team, preventing further complications.

Fresh graduates or less experienced candidates tip: Draw on experiences from internships, placements, or academic projects. Highlight your understanding of healthcare practices and your eagerness to learn.

Fresh graduate’s accomplishments in a cover letter

During my studies at XYZ University, I completed an eight-week placement in an acute care setting. I participated in patient care with a strong focus on empathy and communication. Additionally, I identified a discrepancy in the medication inventory during an academic project which instituted a review of the current system, demonstrating my problem-solving, decision-making, and keen attention to detail.

A well-crafted body of your cover letter, peppered with relevant skills and achievements, creates a compelling argument for your candidacy. Whether seasoned or just starting, remember to connect your past experiences directly to the job requirements and demonstrate how you're an ideal fit.

7. End your healthcare cover letter persuasively

Wrapping up your healthcare cover letter is as essential as a well-rounded treatment plan in a medical scenario. It’s your final opportunity to leave a lasting impression , motivate the recruiter for the next interaction: an interview invitation. 

This section should:

• Extend gratitude to the recruiter for their time and consideration
• Clearly state when you're available for further discussion
• Indicate your preferred mode of communication
• Mention that you will follow-up
• Include a professional sign-off

Ineffective healthcare professional’s cover letter conclusion

Please refer to my attached resume. Thank you.

Why is this example wrong? This ineffective closing lacks finesse and important details. It doesn’t exhibit any enthusiasm or keenness for the role or hint at any further interactions. There’s also no indication of the candidate's availability for an interview or preferred mode of communication.

Effective healthcare professional’s cover letter conclusion

Thank you for your time and considering my application. I greatly appreciate your efforts to understand how my experience aligns with the values and needs at United Healthcare. I am excited about the possibility of contributing my skills to your team. My preferred contact method is email, but I’m also available on the phone. I can provide additional information and discuss my application in more detail between 9 a.m. to 5 p.m. from Monday to Friday. I will follow up on my application a week from now if I don’t hear from you by then, but please feel free to contact me in the meantime at your convenience.

Why is this example correct? This robust cover letter conclusion not only expresses gratitude but also conveys the candidate’s enthusiasm about the role. It clearly spells out the best way and time to contact the applicant, and importantly, exhibits a clear call to action by stating their intention to follow-up. The concluding note is professional, reinforcing the seriousness of the candidate’s intent.

By ending your cover letter conclusively and well-rounded, you’ll reassure the reader about your interest in the role and encourage them to move your application forward.

8. Avoid common mistakes on a healthcare cover letter

It's crucial to ensure your cover letter is free of common mistakes. Just as in healthcare practice, a small error can have significant consequences .

Here are a few commonly committed mistakes and tips on how to avoid them:

1. Generic content  

• Mistake: "I am applying for the healthcare position at your health institution."
• Fix: Always be specific in mentioning the role you're applying for and the name of the organization. This can demonstrate your attention to detail and seriousness in the application process.

2. Focusing on what the job can do for you, not what you can do for the job

• Mistake: "I've always wanted to work in a hospital setting to develop my medical skills."
• Fix: Highlight what you can bring to the table. Align your skills, experiences, and goals with the requirements and objectives of the company.

3. Lacking detail in your qualifications

• Mistake: "I have healthcare experience."
• Fix: Expand on your qualifications. Mention the relevant roles you've had, the responsibilities you've met, and the impact of your work. 

4. Not checking for spelling and grammar errors

• Mistake: Not proofreading the cover letter.
• Fix: Just as meticulous charting is essential in healthcare, careful proofreading is a must for your cover letter. Use grammar and spell check tools, but also manually proofread your letter to catch errors these tools might miss. 

5. Not following instructions

• Mistake: Ignoring application instructions, such as not including requested information or failing to adhere to a specified format.
• Fix: Follow the application instructions to the letter. This shows your ability to follow procedures — a key skill in healthcare.

Just like following a treatment protocol leads to better patient outcomes, avoiding these common mistakes can improve your chances of landing that healthcare job . Always remember, your cover letter is as much a demonstration of your attention to detail as it is of showcasing your suitability for the role.

9. Healthcare resources

Navigating the healthcare job market can seem like an intricate procedure. Luckily, there are numerous resources available that can aid your job search and supplement the information provided in this guide. 

• Job search websites: Many job boards specialize in healthcare job listings. Websites such as Health eCareers or MedZilla can help discover opportunities from entry-level positions to highly specialized roles.
• Networking platforms: LinkedIn is a powerful platform to network, keep an eye on job openings, and engage with the greater healthcare community. Joining relevant LinkedIn Groups can provide valuable discussions, industry news, and job postings.
• Career websites: Sites like Kickresume or The Muse provide career advice, resume writing tips, job search strategies, and insights about different paths in the healthcare profession.
• Professional associations: Associations like the American Medical Association (AMA), the American Nurses Association (ANA), or the Healthcare Businesswomen’s Association offer numerous resources ranging from networking events to job postings, professional development, certifications, and industry updates.
• Online learning platforms: Sites like Coursera or Khan Academy offer a wide variety of health-related courses. Whether you are looking to refresh your medical knowledge, gain a new certification, or simply wish to learn more about a particular healthcare topic, these platforms can be a huge asset.
• Healthcare consultants: For those seeking executive-level positions, using an executive search consultant familiar with the healthcare sector can make the job-hunting process smoother.

Remember, crafting an impressive healthcare cover letter is one step in your journey. Utilizing these resources can ensure that you're thoroughly prepared for each stage of the job hunting process, from initial search to final interview, enhancing your chances of landing your perfect role in healthcare.

10. Average salary and job outlook for healthcare professionals

According to the recent data from the Bureau of Labor Statistics (BLS), the landscape for healthcare professionals looks inarguably promising in terms of job growth and wages. 

The overall employment in healthcare occupations is projected to grow at a much faster pace than the average for all occupations from 2022 to 2032. 

It's estimated that on average, there will be approximately 1.8 million job openings each year in these occupations.

When it comes to wages, healthcare professionals indeed enjoy competitive pay. As per the BLS data from May 2022, the median annual wage for healthcare practitioners and technical occupations was $77,760 . This figure stands significantly higher compared to the median annual wage for all occupations, which was $46,310 during the same period.

On the other hand, healthcare support occupations, which encompass roles like home health aides, personal care aides, medical transcriptionists, and occupational therapy assistants , reported a median annual wage of $33,600 in May 2022. Although this is lower than the median wage for all occupations, career prospects and growth opportunities within these roles provide a robust platform for both personal and professional development.

With the healthcare industry showing such dynamic growth and excellent salary potential, it's certainly a worthwhile sector for professional investment. Crafting an effective healthcare cover letter, as guided in this article, is the first step towards seizing these rewarding career opportunities.

Healthcare Cover Letter FAQ

What is the right length for a healthcare cover letter.

Beyond the specifics of the healthcare field, it's crucial to remember that the length of a cover letter should ideally be about one page. It should be brief yet comprehensive enough to highlight your skills, qualifications, and motivations. 

Should my healthcare cover letter use medical jargon?

In general, you should keep in mind the potential audience of your cover letter. It's likely that your cover letter will be initially screened by HR personnel who may not understand specific healthcare terminologies. Therefore, while some industry-specific language can showcase your understanding of the field, don't overload your cover letter with jargon. 

What are some good ways to personalize my healthcare cover letter?

Customizing your cover letter goes beyond just adding the recruiter's name and company details. Try researching about the healthcare organization’s culture, mission, and recent achievements, then express how you resonate with these aspects in your cover letter. 

Are soft skills important to highlight in a healthcare cover letter?

Absolutely. While expertise and technical skills are crucial in healthcare, soft skills such as empathy, communication, and problem-solving are equally important. Showcasing these traits can portray you as a well-rounded candidate and align with patient-centric healthcare environments.

Should I include my licenses and certifications in the cover letter?

While your resume will have detailed information about your licenses and certifications, in your healthcare cover letter, you can mention key ones that are particularly relevant to the job role you're applying for. Remember, your cover letter needs to complement your resume, not repeat it.

Julia Gergelova

Julia is a professional writer, translator and graphic designer. She holds degrees in translation and interpretation, and has international work experience from a number of different countries in Europe as well as China and Panama. Julia formerly taught academic writing and as a graphic designer contributed to outlets such as  The Business of Business . She has a passion for lifelong learning and good coffee.

Subcategories

• Medical Assistant
• Medical Doctor
• Mental Health Therapist
• Pharmacy Technician
• Physical Therapist

All healthcare cover letter examples

Related healthcare resume examples

Let your resume do the work.

Join 5,000,000 job seekers worldwide and get hired faster with your best resume yet.

• Skip to main content
• Skip to footer

Incredible Health

Empowering healthcare professionals to find and do their best work.

Writing a Successful Nursing Cover Letter With Examples and Templates

Jul 01 2022

Career Resources / Job Searching / Nursing Cover Letter

Reviewed by: Kiley Griffin, R.N.

Writing an effective nursing cover letter may seem unnecessary–trust us: it’s not. Roughly 45% of job seekers send resumes without a cover letter . Yet, a majority of employers prefer cover letters to go with a resume. 

When looking for a new job , nurses often spend the most time developing their resumes . Sometimes they neglect their cover letters or don’t write one at all.  

Whether you are a new grad nurse or a nurse veteran, a good cover letter is a great way to separate yourself from the pack. Even if a hiring manager only skims it, it can mean the difference between you and another candidate getting the job if something catches their eye.

In this post, we will explore the following:

• Examples and a Template for a Nursing Cover Letter

When Nursing Cover Letters Are Required

• Benefits to Writing a Cover Letter
• Steps for Writing a Cover Letter
• Common Mistakes to Avoid When Writing a Cover Letter

Get job matches in your area + answers to all your nursing career questions

Let's get started

What's your current role?

Nursing Cover Letter Examples and Templates

With the right care and effort, you can craft a professional nursing cover letter that helps distinguish you from other candidates.  

We’ve provided two sample nurse cover letters and a template to help give you an idea of what to write.

Nursing Cover Letter Template

Hiring Manager name Nursing Recruitment 1234 Any Place Road Sometown, California 11111 (999)999-9999 June 16, 2021 Your Name Title Current Employer Mailing Address Phone Number Email Address Dear Hiring Manager, I am pleased to learn of this opportunity, as I found the qualities you are seeking for this position to be an excellent match for my skills, education, and experience. I have a robust background and leadership experience in emergency nursing, trauma/critical care, change leadership, and a commitment to providing high-quality care through standardizing workflows to align with best practices. It is in response to similar challenges that I have excelled during my career as a manager, director, and clinical leader.  Also, I am particularly interested in [the company] because of your excellent reputation, community engagement, and focus on delivering high-quality care to patients. My current role primarily includes providing strategic direction to the clinical operations of the Emergency Department, Trauma Base Hospital, and Crisis Stabilization Unit. I also establish and enforce policies and procedures for the hospital. Additionally, I ensure that financial targets are met within my scope of responsibility. Moreover, I am confident that I can support your strategic objectives of the ICU and provide stability in the department with regard to achieving quality outcomes, staff development, and meeting financial targets. I look forward to discussing in detail with you the ways in which my experience and determination will make further significant contributions to your organization. Respectfully, [Your Name]

Here are the most common scenarios when a nursing cover letter is required:

• Applying directly to a specific person: Suppose the job posting invites applicants to apply to a particular individual instead of a general application system. In that case, it is appropriate to include a cover letter and address it to the individual . This is especially important for new grad nurses with less experience.
• Referral for a position: Don’t skip the cover letter If you apply for work based on another professional or mentor’s recommendation. Use the cover letter to explain that someone referred you to the job and specify whom. This allows hiring managers to see that someone they value as a trusted professional in the healthcare industry believes you are qualified for a position.
• When requested in a job listing:  Some job listings specifically request candidates to submit a professional cover letter with their application. Following job listing requirements to include a cover letter shows hiring managers that you follow instructions and have an eye for detail. Both are essential qualities in the nursing profession.

Benefits to Writing a Nursing Cover Letter

Knowing you are the best candidate for the job and proving it are two different things. You may have an impeccable nursing resume ; however, 20 other candidates are applying for the same position.

Nursing careers are in demand , but that does not mean there isn’t competition for specific nursing positions such as a nurse practitioner or nurse educator .

Resumes are neatly spun packages of information about a candidate’s education, job history (when applicable), and professional certification . They leave little room for information about who you are as a candidate. 

That is where a good cover letter comes in. With the proper cover letter format, your cover letter will offer several advantages and is a great way to showcase your nursing skills.

Identify your intent

Resumes indicate your worth. Cover letters reveal your intent . Outline how your desires and skills align with the job you are applying for. This shows the hiring manager you are interested in the position.

Hopefully, it’s not going to be just another job for you. It will become part of your mission and vision as a nursing professional . For instance, if a position will help grow your leadership skills and prepare you for an advanced nursing career, state that as part of the intent. 

Provide a more in-depth description

Your education and credentials make up only a small portion of who you are as a nursing professional. How someone looks on paper is not an indicator of how they will perform. It does not accurately gauge their character.

In that sense, a cover letter provides a sample of what the hiring manager will expect in the interview.

Using a cover letter to honestly explore your strengths, weaknesses, experiences, interests, and perspectives is an asset. Maybe your resume includes a certification or award you are proud of. Expand on it in the cover letter. 

Pro-tip: Using some of the traits and terms found in the job’s job description is a great way to stand out as a candidate, as it shows you have the qualities the employer is looking for.

What makes you proud of that achievement and how does it make you the best candidate for the position?

Explain the gaps

Hiring professionals suggest resumes span one page for new nurses and those with less than 10 years of experience. Due to length limits, it is hard to explain any gaps in work history. Also, resumes leave out room for detailing why you may have shifted gears from an earlier career into nursing. 

A cover letter provides the perfect opportunity to explain these situations.

Establish a willingness to work

Cover letters add an extra touch to a job application. As stated, nearly half of all job applicants fail to include a cover letter with their job applications unless requested.

Going that extra mile shows a hiring manager that you are willing to put the work in to get the job done right. That is a desirable quality for any business or industry, especially in nursing and other healthcare careers.

Remember that a cover letter should focus on a resume’s highlights, fleshing them out in a more meaningful way.

These are key purposes of a nursing cover letter.

Include only information that falls into one of the four benefits listed above to get the most mileage out of your cover letter.

Top nurse jobs on Incredible Health

🏥 nurse practitioner, cardiac care.

West Orange, NJ | $99,000 to $153,000 /year

🏥 Registered Nurse – Hospice

Arlington, MA | $75,000 to $150,000 /year

🏥 Registered Nurse – Medical Surgical/GI/Operating Room

Atlanta, GA | $60,000 to $100,000 /year

🏥 Registered Nurse – Recent Grad ICU

Dublin, GA | $40,000 to $80,000 /year

🏥 Staff Nurse (RN), Med Surg

Newburyport, MA | $75,000 to $150,000 /year

Get matched with these and thousands more permanent jobs on Incredible Health.

Steps for Writing Your Cover Letter

The nursing field requires structure and proper etiquette .

You wouldn’t walk into a patient’s room and say,

“hey, Adam, what’s up, man?” 

The same need for etiquette and structure applies to writing a cover letter. 

Accordingly, we have provided steps to writing a successful nursing cover letter. 

1. Create a header

When a nurse injects a patient with a vaccine, they clean the area first with an alcohol wipe. They don’t just stick the needle in. In the same vein, you need to start by listing your name, phone number, email, and residential address . 

Make sure you put the date under that information. 

Last, include the recipient’s contact information as well. 

2. Use a professional greeting

This is your first impression – show respect. Using “Dear” will work when sending a formal cover letter. If you don’t know the hiring manager’s name, simply write “Dear hiring manager.” 

3. Write your opening paragraph

Your first paragraph serves as the bait or pitch to get the hiring manager’s attention. Don’t bother placing a fishing lure of fluff to try and get their attention. It’s essential to lead with honesty and earnestness. 

While writing this paragraph, make sure you include the title for the position you’re applying to. If you’re applying to work as an RN , state that. Next, articulate why you applied for this job to begin with and your overall excitement to obtain this role.

Make sure that you key in on specific details about the position and how they interest you.

Here’s an example of a stellar opening paragraph:

I am thrilled at the opportunity to apply at St. Joseph’s Hospital as an ICU nurse. As an ICU nurse with over six years of experience, I have gained the necessary skills to perform my role excellently. Specifically, I am excited about the opportunity to work on a 35-bed unit with the demands it requires. I think that my experience, passion, and skill set make me an ideal ICU nurse at St. Joseph’s Hospital.

4. Write your background paragraph

Dedicate this paragraph to your career in nursing up to this point. You want to include all the most applicable skills that pertain to this position. Be specific. Include the detailed duties that you performed that correspond to this new role. 

If you’re applying to work in oncology, but have training in wound therapy, maybe don’t lead with that. Try including only relevant examples. 

Next, include any measurable achievements you’ve had in other jobs that relate to this role. Keyword: measurable . 

Here’s an example of a job posting for an ICU nurse:

Now, here’s a great way to respond to such a job posting:

My experience as a CVICU nurse has allowed me to develop the necessary skills to provide exceptional nursing care through a continuously evolving education. One of my greatest achievements is training 10 CVICU nurses to handle the CVICU and work with external pacemakers and post-cardiac surgery care. By working alongside a variety of health care providers at all levels, I have been able to establish outstanding collaboration and delegation abilities. Through my education, a strong emphasis on patient advocacy and ethical decision-making has been incorporated. Therefore, I have learned to place patient care at the utmost importance. I have developed strong assessment and critical thinking skills. This allows me to deliver the highest quality patient-centered care.

5. Expand on qualifications

Try adding a few short stories that can highlight your primary achievements. This is a great opportunity to highlight your soft skills as well. 

Some potential soft skills include:

• Communication skills
• Problem-solving skills
• Ability to work under pressure

6. Craft a conclusion

In your concluding paragraph, circle back to why you’re the best candidate for this role. Try to expand on your eagerness to obtain the position. End the paragraph with a call to action . A call to action expresses your desire to hear from them soon with next steps regarding the hiring process.

7. End your letter formally

Just like you began your letter, conclude your letter professionally with a “Sincerely” or “Respectfully,” followed by your name. Ending your letter this way helps it end on a high, formal note. 

Common Mistakes to Avoid When Writing Your Cover Letter

In the nursing profession, a mistake can lead to a lawsuit. When writing a nurse cover letter a mistake could lead to you not getting a job. Below are some of the common mistakes to avoid when writing your cover letter.

• Typos: The nursing profession has a lot of difficult and wonky spellings. For example, you may be proficient at Arrhythmia management , but do you know how to spell it? Having typos within your cover letter sends the message to your hiring manager that you might not be detail-oriented and that’s one of the most important traits in a nurse.
• Focusing too much on yourself: According to Forbes, this is another common mistake to avoid . Often people try to list all their accomplishments in ways that don’t directly tie into how they can help the company . You want your cover letter to be strategic and it’s imperative to list ways that you can help the employer.
• Lying: This should be obvious but it’s crucial that you tell the truth in your cover letter. The truth will eventually come out. The best policy is to just practice honesty.
• Addressing the letter to the wrong person: This is a critical mistake. The recruiter or hiring manager probably will just stop reading at that point.
• Re-writing your resume: Unfortunately, this is a common error when writing a cover letter. As explained earlier: resumes explain your worth, cover letters show your intent. They are two separate documents and a hiring manager will know if you attempt to merge them.
• Using a different font than your resume: It may seem like a small detail, but using the same font on your resume shows that you pay attention to detail.

You’ve made it. Congratulations!

Writing a cover letter on its own separates you from the pack. However, writing a strong cover letter makes you an even more intriguing candidate. A nurse wouldn’t leave a stitch when sewing up a wound and neither should you leave a job unfinished when applying for a job.

Nursing Cover Letter FAQs

Your nursing cover letter shouldn’t be longer than a page. The recruiter should be able to read it quickly and get a good idea of what you offer the company. Anything longer than that and you risk the recruiter tossing your letter.

It’s best to use either Times New Roman or Arial when writing a nursing cover letter.

The cover letter should expand on information found in the resume. It should provide insight into your skills, qualifications and background.

• Browse jobs
• Free nursing CEUs
• Interview questions
• Job search guides
• New nurse graduates
• Nurse advice Q&A
• Nurse specialty quiz
• Nurses blog
• Nursing degree guides
• Personal finance
• Resume guide

BROWSE JOBS

• Los Angeles
• Philadelphia
• San Francisco
• Washington, DC
• Schedule a demo
• Why Incredible Health
• Customer case studies
• Inside Incredible Health
• Contact & support

How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

• ‘I Had a Great Job Interview — Why Haven’t I Heard Back?’
• How to Answer ‘Tell Me About Yourself’ in a Job Interview