end a motivation letter

60 Examples of Strong Closing Statements: How to Close a Cover Letter

By Status.net Editorial Team on December 12, 2023 — 16 minutes to read

A strong cover letter closing is essential in making a great impression and reinforcing your enthusiasm for the job opportunity. It provides a final opportunity to emphasize your relevant skills, experiences, and personal attributes that make you an ideal candidate. A compelling closing also encourages the employer to take action, such as inviting you for an interview. Consider these examples:

• Thank you for considering my application. I am looking forward to the opportunity to contribute my skills and experiences in this exciting role.
• I am eager to discuss how my background aligns with your team’s goals and how I can contribute to your company’s growth.
• I am confident that my expertise in social media marketing makes me well-suited for this position, and I appreciate your time and consideration.

Positive Impact on Employers

Your cover letter closing is crucial, as it leaves a lasting impression on the employer and influences their perception of you as a candidate. A positive and engaging closing helps you stand out among other applicants and increases your chances of being selected for an interview. Here are a few key points that can create a positive impact:

• Express gratitude : Show appreciation for the time the employer has spent reading your cover letter, and thank them for considering your application.
• Be enthusiastic : Reiterate your excitement about the job opportunity and the prospect of joining their team.
• Include a call to action : Encourage further engagement, like scheduling an interview or discussing your qualifications in more detail.

For example:

Thank you for taking the time to review my application. I am highly enthusiastic about joining your team and discussing my potential contributions to your ongoing projects. Please don’t hesitate to reach out to me at your earliest convenience.

Crafting Your Final Paragraph

Summarizing your enthusiasm.

To leave a lasting impression, summarize your enthusiasm for the role in your closing paragraph. Highlight your excitement about the opportunity and express gratitude for the potential connection with the company. For instance:

I’m thrilled about the prospect of joining the (…) team and contributing my marketing skills to drive innovative campaigns. Thank you for considering my application.

Reaffirming Your Best Fit for the Role

Before signing off, reinforce why you’re the perfect candidate for the position. Briefly recap your relevant experience, skills, or accomplishments that set you apart. Be concise yet confident in your message. For example:

With my five years of experience in international sales and my proven ability to develop long-term client relationships, I am confident in my ability to excel as your next Sales Manager.

Choosing the Right Sign-Off

Professional sign-off options.

Selecting the appropriate closing for your cover letter can leave a lasting impression. Here are some professional sign-off options to consider:

• Sincerely : This classic sign-off is appropriate for most scenarios and conveys professionalism.
• Best regards : A versatile and slightly more casual option, ideal for a variety of industries.
• Kind regards : This friendly sign-off is suitable when you have developed a rapport with the receiver, like the hiring manager.

You can also try other options such as Yours truly , Respectfully , or Yours faithfully , depending on your preference and the nature of the job you are applying for.

Matching the Company Culture

Try to tailor your sign-off to match the company culture. Researching the company’s website, social media, or reviewing employee testimonials can help you get a better understanding of the company culture. For example:

• Innovative or creative industries : Feel free to express yourself with a casual yet professional closing, like Warm Regards or Cheers .
• Traditional or formal industries : Stick to more formal options such as Sincerely or Best Regards .

Incorporating a Call to Action

Proposing the next steps.

A well-crafted cover letter should inspire the reader to take the next step. This could include scheduling an interview, discussing your application further, or even simply reviewing your attached resume. To encourage this action, incorporate a call to action (CTA) at the end of your cover letter that guides the hiring manager.

Some examples of CTAs in the context of cover letters include:

• Schedule a meeting : “I’m excited about the opportunity to discuss my experiences and how they align with the [job title] position. Let’s set up a time to chat!”
• Ask for a callback : “I’d be thrilled to further discuss my application and the value I bring to the table. Give me a call at your earliest convenience to chat more.”
• Direct them to your portfolio : “I’d love to showcase my recent work, which you can find at [website link]. Let’s discuss how my skillset aligns with the [job title] role.”

Remember to tailor these examples to your specific application and the company to which you’re applying.

60 Examples of Strong Closing Statements For a Cover Letter

• 1. This position seems like a perfect match for my experience, passions, and career aspirations. I would love to bring my skills and expertise to your organization.
• 2. I am confident that I can make an immediate and positive impact if given the opportunity to join your team. I look forward to discussing how I can contribute to your organization’s success.
• 3. My background and capabilities align well with the responsibilities of this role. I am excited by the prospect of applying my experience to this position.
• 4. I am enthusiastic about the chance to join your organization. Please contact me to further discuss my qualifications and how I can add value.
• 5. I would welcome the opportunity to showcase my abilities and help drive growth and innovation through this position. I am eager to learn more.
• 6. With my skills and experience, I am prepared to excel in this role and hit the ground running. I look forward to speaking with you.
• 7. I am confident I would thrive in this position. I am eager to bring my skills, passion, and drive to your dynamic team.
• 8. I believe I am an excellent fit for this opportunity and am excited by the prospect of contributing my talents to your organization. I welcome the chance to speak with you further.
• 9. My experience aligns well with the responsibilities of this exciting role. I am enthusiastic about the opportunity to apply my skills to benefit your organization.
• 10. I am excited by the chance to join your team. I look forward to further discussion.
• 11. I am confident that I possess the necessary qualifications for this role and would excel if given the opportunity.
• 12. With my background and passion, I am prepared to hit the ground running and make an immediate impact through this position. I would love to join your team.
• 13. I am eager to apply my expertise to help drive success and innovation for your organization. Please contact me to arrange a time to talk.
• 14. My experience has fully prepared me to excel in this role. I am excited by the prospect of bringing my skills to your dynamic organization.
• 15. I am enthusiastic about this opportunity and the chance to contribute to your company’s continued growth and innovation. I look forward to elaborating on my qualifications.
• 16. I am confident I can perform exceptionally well in this position. I am excited by the prospect of joining your team and organization.
• 17. With my proven track record, I am prepared to dive in and deliver results through this role. I would be thrilled to join your organization.
• 18. I am eager to join an organization where I can utilize my expertise to create meaningful impact. This role seems like an excellent fit.
• 19. I am excited by the prospect of joining your innovative company. My skills would enable me to contribute to your team’s success right away.
• 20. I am confident my background makes me a competitive applicant for this opportunity. I am excited to further discuss my qualifications with you.
• 21. With my experience and passion, I know I would thrive in this position. I hope to have the chance to join your talented team.
• 22. I am enthusiastic about the prospect of bringing my skills and experience to your dynamic organization.
• 23. I am eager to apply my expertise to help drive innovation and success in this role. I would be thrilled to join your team.
• 24. I am confident my abilities make me a strong candidate for this opportunity. I am excited by the chance to contribute to your company’s growth.
• 25. I believe I possess the necessary skills, experience, and drive to excel in this position.
• 26. With my background, I am prepared to dive in, roll up my sleeves, and immediately begin adding value in this role. I am excited by this opportunity.
• 27. I am enthusiastic about the prospect of joining your team. I am confident my experience would allow me to thrive in this position.
• 28. I would welcome the opportunity to join your organization and collaborate with your talented team in this role. Please contact me to further discuss my qualifications.
• 29. I am excited by the chance to apply my skills and experience to help drive innovation and success for your company. I hope to speak with you soon.
• 30. I am eager to bring passion, expertise, and a strong work ethic to this position. I am confident I would excel on your team. I look forward to further discussing how I can contribute to your organization’s success.
• 31. I am confident that I have the necessary qualifications to excel in this role, and I am excited by the prospect of contributing my skills to your organization. I look forward to discussing this opportunity further.
• 32. With my experience and capabilities, I know I would be a great asset to your team through this position. I am eager to bring my passion and expertise to your dynamic organization.
• 33. I am enthusiastic about the chance to apply my background in a way that drives meaningful impact and innovation. This role seems like an ideal fit for my skills.
• 34. I am eager to join your organization and collaborate with your talented team to deliver exceptional results.
• 35. I am prepared to hit the ground running and make immediate contributions in this role. My experience aligns well with the responsibilities, and I am excited by the prospect of joining your company.
• 36. I am confident that I possess the ideal qualifications for this opportunity. I would love to join your organization and contribute my skills to help drive future success.
• 37. With my proven track record and expertise, I am prepared to dive in and immediately begin adding value through this position. I am excited by this opportunity and welcome further discussion.
• 38. My background and capabilities make me confident that I can perform exceptionally well in this role.
• 39. I am eager to apply my skills in a high-impact position with a respected organization like yours. I am confident I would thrive on your team. Please contact me to arrange a meeting.
• 40. I believe this role is an excellent match for my qualifications. I am excited by the opportunity to contribute my experience and talents to your innovative company.
• 41. I am confident that my background has prepared me well to excel in this position. I would be thrilled to join your talented team and organization.
• 42. With my passion, expertise, and proven ability to deliver results, I am prepared to dive in and immediately begin driving value through this role. I am excited by this opportunity and look forward to further discussion.
• 43. I am enthusiastic about the prospect of applying my skills in a challenging and rewarding position at your respected company. I am eager to learn more about this opportunity.
• 44. I am excited by the chance to join your dynamic team. My experience has fully prepared me to thrive in this position and help drive your organization’s continued success.
• 45. I am confident I possess the ideal qualifications for this opportunity. I would welcome the chance to join your team and contribute to future growth and innovation.
• 46. With my background and capabilities, I am prepared to excel in this role. I am enthusiastic about the prospect of applying my experience to benefit your organization. I look forward to speaking with you.
• 47. I am eager to utilize my expertise. Please contact me to arrange a meeting to discuss my qualifications.
• 48. I am excited by the prospect of joining your team. I am confident my skills and experience make me a competitive applicant for this opportunity. I look forward to further discussion.
• 49. This role seems like an excellent match for my background. I am enthusiastic about the opportunity to contribute to your organization’s success and future growth.
• 50. I am confident I possess the necessary experience and qualifications to excel in this position. I would be thrilled to join your talented team. I look forward to speaking with you.
• 51. I am excited by this opportunity and welcome the chance to further discuss my qualifications.
• 52. I am eager to apply my expertise in a challenging role that enables me to create meaningful impact. I am confident I would thrive in this position on your team.
• 53. I believe I am an excellent fit for this opportunity. I would be honored to join your organization and collaborate with your talented team. I look forward to further discussion.
• 54. I am enthusiastic about the prospect of contributing my experience to help drive innovation and continued success. I am excited by this opportunity and confident in my ability to excel.
• 55. Thank you for reviewing my application. I am eager to bring my background and capabilities to this exciting role on your team. I am confident I can perform exceptionally well if given the opportunity. I look forward to speaking with you.
• 56. With my proven skills and expertise aligned with this position’s responsibilities, I am prepared to dive in and immediately begin adding value to your organization.
• 57. I am confident that my experience, capabilities and passion for excellence would allow me to thrive in this role. I would welcome the opportunity to join your respected organization and am eager to further discuss my qualifications.
• 58. I am excited by the prospect of utilizing my background to help drive innovation and success in this position. I am confident in my ability to excel on your team and look forward to learning more.
• 59. I believe I am an excellent candidate for this opportunity. I am enthusiastic about applying my experience to contribute to the continued growth and success of your esteemed organization.
• 60. With my proven track record and expertise, I know I would thrive in this role. I am eager to bring my skills and passion to your dynamic team. Thank you for your consideration – I look forward to discussing this opportunity further.

When choosing a closing statement, make sure it matches the overall tone of your cover letter and reflects your personality. Also, take into consideration the company culture and position you’re applying for.

Examples of Effective Cover Letter Closings

Formal closings.

• Respectfully,
• Yours faithfully,
• Kind regards,
• Best regards,
• Yours sincerely,
• Yours truly,

Semi-Formal Closings

• Warm regards,
• Best wishes,
• With appreciation,
• Looking forward to your response,
• Yours in professional success,
• Many thanks,
• Thank you for your consideration,
• Eager for the opportunity to connect,

Casual Closings

• Have a great day,
• All the best,
• Thanks so much,
• Excited to chat soon,
• Grateful for your time.

Polishing Your Cover Letter Ending

Proofreading for errors.

Don’t underestimate the power of a well-proofread cover letter. Before sending it off, give it a thorough read-through, and look closely for any grammar, spelling, or punctuation errors. Consider using a grammar tool to help catch mistakes you might have missed. Also, ask a friend, family member, or even a professional to review your cover letter. Their fresh perspective can provide valuable insights and catch anything you might have overlooked.

Ensuring Consistency with Your Resume

To make your application seamless, double-check your cover letter and resume to ensure consistency. Pay special attention to details such as job titles, dates, and company names, as inconsistencies can raise concerns from potential employers. It’s also a good idea to match the formatting and fonts across both documents to give your application a polished and cohesive look. Make sure the skills and experiences you highlight in your cover letter are complementary to those mentioned in your resume, so they work together to make a strong case for your candidacy.

Sending Your Cover Letter

Email versus hard copy.

When sending your cover letter, you’ll usually have two options: email or hard copy. Each has its benefits and considerations:

• More convenient and faster
• Allows for easy tracking and organization
• Often preferred by employers
• Be sure to use professional language and an appropriate subject line
• Formal option, which may be required for certain industries or applications
• Neatly print and sign your cover letter
• Use quality paper and a matching envelope

It’s crucial to consider the preferences of the employer when deciding which method to use. If they haven’t specified a preference, feel free to choose the one that makes the most sense for you.

Following Submission Guidelines

No matter how well-written your cover letter is, failing to follow submission guidelines can hurt your chances of being considered for the position. Pay close attention to these key details when preparing your cover letter:

• Deadline: Be punctual in submitting your application – submit on time or even earlier.
• Formatting requirements: Follow any formatting requirements mentioned explicitly, such as font type, font size, and margins.
• File format: Save and send your cover letter in the requested file format, like PDF or Word Document (.docx).
• Contact information: Don’t forget to include your up-to-date contact information, such as your email address and phone number.

Frequently Asked Questions

What are some strong closing statements for a cover letter that stand out to employers.

A strong closing statement should reiterate your enthusiasm for the position and demonstrate your confidence in your qualifications. Here are some examples:

• “I’m excited about the opportunity to contribute my skills and experience to your team and look forward to discussing my qualifications further.”
• “Thank you for considering my application. I believe my expertise aligns well with the role, and I am eager to contribute to the success of your organization.”
• “I’m confident that my skills make me an ideal candidate for the position, and I’m eager to discuss how I can add value to your company.”

What’s the best way to format the closing section of my cover letter?

To format the closing section of your cover letter, you should:

• Leave a space between the last paragraph and your closing.
• Use a closing phrase like “Sincerely” or “Kind regards.”
• Add your full name and contact information, such as email address and phone number.
• If applicable, include any relevant links, such as your LinkedIn profile or online portfolio.
• Leave a space between your closing phrase and your name so you can add a digital or printed signature.

Should I use ‘Kind regards’ or ‘Yours sincerely’ to finish off my cover letter?

Both ‘Kind regards’ and ‘Yours sincerely’ are acceptable and professional ways to end a cover letter. You can choose which one you feel most comfortable with or suits your individual style. In general, ‘Kind regards’ is a safe and widely used option, while ‘Yours sincerely’ is considered a bit more formal.

How can you make a cover letter feel personal and engaging without being too casual?

To make your cover letter personal and engaging, try these tips:

• Address the recipient by name, if possible, to create a connection.
• Start your cover letter by mentioning a specific detail about the company or role to show you’ve done your research.
• Share anecdotes from your experience that directly relate to the requirements of the job and showcase your unique qualities.
• Focus on the value you can bring to the company, rather than just listing your qualifications.
• Resume vs. Cover Letter (Thoughtful Tips)
• How to Send an Email Cover Letter (Examples)
• 3 Administrative Assistant Cover Letter Examples (Guide)
• Cover Letter vs. Letter of Interest vs. Letter of Intent
• 2 Smart Examples: Executive Assistant Cover Letter
• 10 Inspiring Examples: How To Write a Cover Letter

How to Close a Motivation Letter

Any good motivation letter has three basic parts: the introduction , the body, and then the closing.  The closing is the last thing that a reader sees and you want to leave them in the right frame of mind.  When you write any motivation letter, you want to know how to close a motivation letter in the strongest possible way so that you can show your reader why they should choose you for the job , scholarship , program, or another opportunity.

We are going to cover the components of a good motivation letter closing and give you some examples.  This should help your motivation letters to be stronger and leave a better impression on your readers.

Key Components of a Good Motivation Letter Closing

• Give a Summary of Your Strengths – Sum up the strengths that you provided in your motivation letter already.  You don’t want to repeat yourself, but to use different language for strengths that you already provided.
• Be Polite, but Confident – You want to close your letter politely, but at the same time, be confident and lay out what you want to see next or a request or offer. For example “I look forward to speaking with you about the XYZ scholarship and why I would be a great candidate to represent your program.”
• Show Your Thanks – Close your letter with a polite, formal salutation.  “Thank you for your time.  Sincerely,”. 

Using these simple guidelines can help you close your motivation letter and provide the reader with the best last impression possible.  You don’t want to make your closing long.  It should be a closing, not a new body.  It wraps up what you’ve told them already and shows your appreciation.

Things to Avoid When You Close a Motivation Letter

There are a few things to avoid because they are likely to leave your reader with a worse impression.

• Keep it simple, don’t show off your vocabulary
• Don’t be confrontational
• Avoid typos – In this day and age, there is no good reason for a misspelling.  Even with the assistance of a computer, have someone else read your letter.  Poor grammar, misspellings and punctuation errors drive some people crazy and your letter can become more about that than why they should choose you.

Five Examples of Ways to Close a Motivation Letter

“ Thank you for taking the time to read why I would make a great candidate for the XYZ scholarship.  My past degree, a record of hard work, and desire to learn would make me a great candidate for your scholarship and a great representative for your organization.   I look forward to speaking with you more on how I would be a great candidate.”

“My background and skills have prepared me to be a strong, contributing team member in this type of environment. I would love the opportunity to discuss how I can contribute to your organization.”

“Thank you for your time and consideration. I would love the chance to learn more about your opening and to discuss how I can contribute to your team. I believe that my skills and motivation would help me to be a powerful asset to you. I can be reached at +xx xxx-xxx-xxxx.”

“Thank you for taking the time to consider my candidacy. I’m attaching my resume. Please note that my background in software development and process improvement could help you achieve many of the goals listed in your job posting. I’d love the chance to discuss this more. Please feel free to call me at +XX XXX-XXX-XXXX to discuss how I can help you achieve those goals.”

“As you can see in my attached resume, I have a strong background in public health. My experiences and research there could be beneficial to your program and your very worthy cause. I look forward to discussing more about how I can contribute. Please feel free to contact me at [email protected] and we can talk about how I can contribute.”

Your closing is a great opportunity to highlight why you are a strong candidate. You can highlight for the reader why. Make sure to show them how that benefits them. They aren’t looking to make a job offer so much as to fill a gap in their current capabilities. You want to close that gap for them and then make it easy for them to contact you.

Related posts:

• How to Write Motivation Letter
• What Is a Motivation Letter
• What Should I Write in an Email When Sending a Resume
• How to Start a Motivation Letter – Writing a Successful Motivation Letter Introduction

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How to Close a Cover Letter in 2024 (With Tips and Examples)

It’s so satisfying when someone absolutely nails an ending—whether it’s a song that fades out on the perfect key, or an episode of a TV show where the last breath of dialogue changes everything . The same is true for cover letters.

You don’t need your closing paragraph to have a Sixth Sense -level twist that shocks hiring managers and recruiters alike. But an excellent cover letter should keep them thinking about you long after they’ve read it—or at least long enough to schedule an interview.

To help you put together the most effective application package possible, we’ve assembled top tips for finishing a cover letter strong—including six example cover letter conclusions.

Tips for writing an effective cover letter ending

Ultimately, the goal of your cover letter conclusion is “to propel the reader to take action,” says Muse coach Kristine Knutter . (That action should be reading the rest of your application and scheduling an interview with you!) How do you achieve this with a single paragraph? By being “bold, enthusiastic, and clear in asserting what they can do for the company,” Knutter says.

These guidelines will help you do just that:

1. Remind them why you’re qualified.

Briefly summarize what you can do for the company, Knutter says. You just spent the last few paragraphs sharing stories that show your most important skills and experiences. Your conclusion should reiterate the key points and explicitly connect them to how you’ll help the company—not introduce new information. Now isn’t the time to bring up that super relevant experience that really seals the deal for your candidacy—that belongs in your cover letter body paragraphs or opening .

So you might start your last paragraph with something like, “Based on the job description, I am confident that my skills, knowledge and required experience are a strong match for this exciting opportunity,” says Muse coach Steven Davis . You could also use this framework to plug in some of your specific skills, knowledge, experiences, and explicitly match them with the exciting opportunity.

2. Thank them for their time and consideration.

Even if you aren’t ultimately selected to move forward, you still want to make sure you’re being as polite and professional as you’d be as an employee. It doesn’t need to be an overwrought gesture of gratitude—that could sound disingenuous or desperate. Davis suggests saying something like, “Thank you in advance for your kind consideration.”

3. Focus on the company.

Your closing could be the last thought you leave with the hiring manager before they decide whether or not to call you in for an interview. Think about it: Do you want this thought to be focused on what they can do for you or what you can do for them? Put yourself in the shoes of the hiring manager and you’ll know it’s the latter.

4. Look toward the future, but don’t get presumptuous.

Mention next steps in the application process, like being eager to discuss this job opportunity further or anything else that alludes to an interview, but don’t write as if you assume you’ll be getting an interview.

Do not, under any circumstances, say something like: “I will call your office in a week to schedule an interview.” Muse writer Lily Zhang has no idea where this (threatening) advice originated from, but ending your cover letter like this will not give the impression that you’re a go-getter who takes initiative. It will, however, make you seem egotistical and possibly delusional. This is just not how you get an interview. You want to end by showing that you’re a pulled-together professional, not a demanding child.

5. Be positive.

Don’t use your conclusion to apologize for “missing” skills or experiences . Especially if you’re early in your career or looking to make a pivot, statements like “Even though I don’t have much product management experience” or “Despite having never managed a team” just shine a spotlight on reasons a hiring manager might skip to the next application. But job descriptions are often a wishlist and not hitting a few of the items on it doesn’t mean you can’t do the work. Focus on the experience you do have, the qualifications you do meet, and the transferable skills you bring to the table.

Read more: 7 Cover Letter Words and Phrases That Are Costing You the Job

6. Keep it short and sweet.

Limit your last paragraph to 60 words max, Knutter says.Your entire cover letter should be less than a page , so you should spend as much of that space as possible showing you’re qualified.

7. Use a smart  sign off .

Stick to the classic letter and email closings, like regards, sincerely, and respectfully, Knutter says. You can also use your sign off to thank the reader for their time. This is not the time to throw your application in the trash yourself with a “peace out” or “love”–which I’m assuming is the job search equivalent of calling the teacher “Mom.

6 smart cover letter closing examples

Want to see this advice in action? Check out these example cover letter endings. Or you can look at the conclusions in our cover letter templates or read more of our cover letter examples.

Cover letter closing example 1:

I look forward to contributing my skills and experiences to the Senior Account Manager position at ZZTopTech and hope to have the opportunity to speak with you further about how I can be an asset to your team.

Respectfully, Peter Thomas

Cover letter closing example 2:

Again GreenWorld Co’s commitment to helping other companies become more eco-friendly and sustainable has helped me believe that there are still ways to help slow the effects of climate change. I’d love to bring my expertise in crafting B2B sales messaging and passion for the environment to your team. Thank you for taking the time to consider me for this role, and I hope to speak with you soon about how I can help you sell your products and services to the large companies that need the most.

Sincerely, Alice Yu

Cover letter closing example 3:

I take the role of executive assistant very seriously and pride myself in learning how to best support each individual I work for so that they can focus on the other parts of their job. My drive, past experiences, and ability to write and speak fluent French would greatly help GoCo and your COO as you expand into the European market and increase travel to Paris and Brussels.

Thank you very much for your time and consideration. I look forward to hearing from you.

Best,  Kobe Morris

Cover letter closing example 4:

Thank you so much for considering me for the role of Nurse Educator. My passion for teaching and expertise at breaking down complex topics drew me to my first career as a teacher, while my desire to help people and in the most difficult times of their lives and strength for memorizing policies and facts—as well as technical ability to perform procedures—has helped me thrive as a nurse for the last 10 years. I’d bring both these skills sets to crafting curriculum and training nurses and home health aides at your organization and ultimately help strengthen your workforce and the care your patients receive.

Sincerely, Kathy Ramirez

Cover letter closing example 5:

Through my internship and academic experiences in mechanical engineering, along with my involvement in UVA’s National Championship Robotics team—where the ability to translate theory to real world application and troubleshoot under pressure was really put to the test—I’ve developed design a strong skill set that will add value to City Inc’s product development team. I would be thrilled to speak with you further about how I can contribute. Thank you for your time and consideration, and I look forward to hearing from you.

Respectfully, Sarah Zimmerman

Cover letter closing example 6:

With my strong track record of selling software to small businesses, I think I could be a great addition to Real Company as you expand into this market. I’d welcome the opportunity to learn more about your planned product offerings for this segment and discuss how my expertise might contribute to the development, marketing, or sales of these products.

Best, Asif Hasan

Lily Zhang contributed to this article. 

Resumania®: How to Write an Awesome Cover Letter Closing

Your cover letter closing matters. Here are some tips on how to end a cover letter — and some examples highlighting what not to do.

Many job seekers focus all their attention on polishing their resume, giving less importance to writing a strong cover letter. But the cover letter isn’t just a formality. It’s as important as your resume. In fact, it can be even more essential because, if it doesn’t capture a hiring manager’s attention, your resume might not get a look at all.

Your resume may spell out your skills, but it’s your cover letter that gives you the opportunity to convince a potential employer that you would be an asset to the company and can hit the ground running. And the final paragraph of your letter is key — it’s what leaves the last impression of you with a hiring manager. Your conclusion should propel them to action, namely to schedule an interview.

Key components of a good cover letter closing

Use the closing to accomplish three tasks and move the process forward.

• Sum up your strengths. In recasting your professional strengths, don’t simply repeat phrases the hiring manager has already read. Use fresh language to succinctly make your case in the close. (See examples below.)
• Be polite and confident. A cover letter closing like, “I look forward to hearing from you,” won’t spur a manager to pick up the phone. Instead, you could write, “I look forward to speaking with you about how I can put my skills to work for ABC Widgets.” Politely request an interview; don’t demand one or say you’ll call the office in the coming week. You want to be confident, not pushy.
• Say thanks. Make sure to offer thanks for their time and consideration, and choose a professional closing salutation such as, “Sincerely,” “Best regards” or “Thank you for your consideration.” Avoid overly familiar phrases like, “Yours,” “Cheers” or “Take care.”

As far as tone, use the same style in your final paragraph that you employed in crafting the rest of your cover letter : Keep it professional. This isn’t the place or time for jokes, text-message shorthand, strong emotion, exclamation points or casual language.

Be sure to keep your cover letter to one page and indicate any email attachments, as well as enclosures or documents the hiring manager may expect to receive related to your application.

SUBMIT YOUR RESUME

Examples of how to end a cover letter

Here are some options to help you draft a strong cover letter closing:

• “Thank you for your time. I look forward to speaking with you about my experience and passion for all aspects of web development. You can reach me at [phone number and email].”
• “I would love the chance to further discuss the position and what skills I’d bring to the job. Thank you for considering my application.”
• “I believe my five years of experience in user design, specifically working in the finance industry, will be an excellent match for this job. I welcome the chance to discuss how my qualifications will contribute to [name of firm]’s success. Thank you for your consideration.”
• “With my extensive accounts payable experience, I believe I can quickly get up to speed in this position. I’d welcome the opportunity to speak with you more about my qualifications at [phone number and email]. Thank you for your time.”

Cover letter closing fails

You can also benefit from studying examples of what you should absolutely not do. Resumania® offers examples of resumes and cover letters that missed the mark. Here are some amusing real-life cover letter closings our company has come across:

• “All I ask is for you to consider my perspicacious aspiration to become an erudite factotum in your organization.”
• “Finally, as an overview, I love to collaborate to enlighten direction based on targeted markets.”
• “Please, before you blow me off as ‘overqualified,’ understand that what I am overqualified for is being a department-store greeter.”
• “Making me an addition to this workforce will not be a problem.”
• “Thank you for your time. I look forward to hearing from you in the new future.”
• This last embarrassing typo is from a job candidate whose first name is Doug: “Sincerely, Dog.”

As with other parts of the note, your cover letter closing should be informative, concise and correct. Bad grammar, punctuation errors or misspellings might be all the incentive a hiring manager needs to toss your application aside for lacking attention to detail. Don’t rely on spell-check. Proofread your submission carefully and get someone else to look at it as well. A carefully written final statement can help you close the deal.

Motivational Letter Writing Guide + Examples for 2024

You’re about to apply for the job opportunity of your dreams.

You’ve worked hard, and you can’t wait to take the next step in your career.

All that’s left for you to do is write a motivational letter.

But writing a motivational letter can be nerve-wracking.

Two hours and three coffees in, you’ve scrolled through your Facebook newsfeed (twice), watched one episode of the last season of Game of Thrones, sent angry tweets to its creators, and donated for the knee surgery of two dogs. 

You go back to your open Word doc, and all you’ve managed to write is, “This program seems like fun” or “I’ll totally be a great fit for your organization.”

Don’t worry! We’re here to help.

In this article, we’re going to cover:

• How to Write a Motivational Letter, Step-by-Step
• A Great Example of a Motivational Letter
• Useful Motivational Letter Tips

What Is a Motivational Letter?

A motivational letter, sometimes also called a letter of motivation, is a formal letter that you might have to submit when applying for an educational program or a job. Its goal is to show the hiring manager or admissions officer why you’re the perfect candidate for the position.

Motivational letters are typically submitted alongside your CV or resume . Unlike a cover letter, which gives practical examples of how your skills and experience match the opening, a motivational letter focuses more on your personality, interests, and motivation to apply.

When Do You Need a Motivational Letter?

A motivational letter is usually required when an organization wants to gauge your enthusiasm, cultural fit, and motivations for a particular opportunity.

There are a few situations when you might need to submit a motivational letter, such as:

• You’re applying for an educational program.
• You’re applying to work at a non-profit organization or mission-driven company.
• You’re applying for an internship in a competitive field.
• You’re applying for a volunteer position at a charity or non-government organization.
• You’re applying for a grant, fellowship, or some sort of scholarship .

No matter the situation, a motivational letter serves to express your distinct driving forces and convey your enthusiasm for that specific role, program, or opportunity. That’s why, done right, a motivational letter can convince the reader to go through your application in detail.

However, if the specific position doesn’t explicitly require a motivational letter or other written statement, you might be better off learning how to write a cover letter instead. Cover letters can be a great addition to your application and help you stand out from other candidates who are only relying on their resumes.

How to Write a Motivational Letter

Now that you know what a motivational letter is, it’s time to write your own.

Just follow the steps we’ve outlined, and you’ll be done in no time:

#1. Address Your Letter Appropriately

Your motivational letter should include a header with all the necessary contact details.

For starters, this means you should include your contact information , such as your full name, email address, phone number, and any other details that might be necessary for your application.

Additionally, you should include your intended audience’s contact details. Depending on where and what you’re applying for, this might be either a hiring manager or an admissions officer.

To establish a connection with the reader, include a personalized greeting instead of the generic “To Whom It May Concern.” To do that, you have to find out who the hiring manager or admissions officer is.

Start by doing a bit of research. Review the job listing, the program’s official page, or the application instructions. If you can’t find their name there, check the organization’s website and look for a staff directory.

Once you have their name, address your motivational letter professionally . We recommend using an identifier followed by their last name. But if you’re not sure about their title or gender, you can just use their full name, too. For example:

• Dear Mr. Smith,
• Dear Dr. Singh,
• Dear Cameron Smith,

Just avoid informal greetings like "Hey, John!" – your motivational letter is still meant to be a formal document.

#2. Stick to the Program Requirements

Writing a captivating motivational letter is all about showing the hiring manager or admissions officer how you meet the requirements for the position.

To help get the ball rolling as you start drafting your motivational letter, ask yourself: 

• What kind of applicants are usually admitted to the program? 
• How do you fulfill the requirements?

First, you need to know the exact program requirements and explain how your background and strengths align with the outlined criteria.

Comb through the details the organization has provided about the ideal skills, experiences, qualifications, or personal qualities they’re looking for in a candidate. Maybe they want someone proficient in data analysis , or they’re prioritizing candidates who are passionate about the industry.

Just remember –  you don’t have to highlight how you meet all the listed requirements if your application already includes a detailed academic CV . Just identify the top three to five requirements and give concrete examples of how you meet each.

Here’s an example:

Requirement: Minimum 2 years of volunteer experience

“I was a medical volunteer in Namibia for three years. It’s one of my most fulfilling adventures and transformative experiences so far since I am passionate about helping others. I believe it broadened my horizons and made me more resilient.”

#3. Align with Their Values

Your motivational letter should explain what drives you and show the reader how you share their organization’s values.

Take time to thoroughly research the organization , its culture, objectives, and driving forces. Find what resonates with your own beliefs and goals and mention it in your motivational letter.

But don’t just randomly sprinkle keywords into your letter. Instead, thoughtfully use your passion to build a narrative that shows how your values align with the institution’s mission. 

Be sure to give concrete examples. For instance, if the company values sustainability, you might want to share an anecdotal example, such as:

Values: Sustainability, Climate Action, Nature Conservation

I have a deep passion for nature conservation, and I have volunteered extensively with environmental organizations, especially in restoring local wetland habitats. I also practice eco-friendly habits in my professional life by advocating for reducing workplace waste and single-use plastics.

#4. Express Genuine Interest

Above all, your motivational letter should demonstrate that you really want to be there.

That said, there is a fine line between pleading and showing intelligent interest while also selling yourself. Generic statements can come across as insincere and unmotivated. Instead, write about what really attracted you to the opportunity.

Be as specific as possible and express your passion without necessarily begging them for a chance. For example:

• I would love to live in Aberdeen because I’m fascinated by Highlander culture, and I’m excited to dive into the city’s rich cultural heritage and vibrant community dedicated to the arts, music, and preserving Scottish traditions.
• It is my dream to be part of the Environmental Science Master's program because of its cutting-edge research in sustainable energy solutions and marine conservation efforts, which align with my passion for protecting our planet's ecosystems.

Specific examples and details show you've invested time learning about the organization, which helps your genuine passion shine through your motivational letter.

#5. Personalize It

While showcasing how you meet requirements is crucial, don't be afraid to let some of your personality and voice shine through.

Use descriptive adjectives to paint a fuller picture of who you are beyond just your credentials. Are you an endlessly curious, lifelong learner? A creative problem-solver? Passionate about how technological advancements can be used to increase sustainability?

Let your distinct character and values shine through to make your motivational letter more memorable and help differentiate you from other applicants. This can convey important soft skills and give the reader a glimpse of the person behind the qualifications.

Just make sure you’re still presenting a polished bit of personality and keeping it relevant to the opportunity. For example, if you’re applying for an MA in mathematics, don’t mention your passion for historical re-enactment.

Are you applying for an academic program? Learn how to write an academic personal statement here.

#6. Don’t Just Recap Your CV

Using your motivational letter to simply summarize your CV is a wasted opportunity. If the application requires a motivational letter, they’re looking to get to know you beyond the required stats and qualifications. 

The person reading your motivational letter is looking for the context around your motivations, passions, and aspirations. So, instead of just listing credentials, expand on the driving forces behind your experiences and decisions.

If you’re applying for a master's program, for example, mention your relevant undergraduate coursework, but also explain what sparked your interest in this specialization and why this path is personally meaningful. So, if you’re a History undergrad, elaborate on how volunteering at the archaeology museum made you pursue a graduate degree in Museum Studies and Curatorship.

Here’s a practical example of how that might look:

As a History undergraduate, my passion for preserving and sharing our cultural narratives was sparked by a semester-long museum internship. Working alongside curators as they brought ancient artifacts and stories to life through compelling exhibits opened my eyes to the vital role museums play in education and connecting communities to their roots.

This experience solidified my drive to pursue museum studies at the graduate level, where I can develop professional expertise in responsible collection stewardship, thoughtful exhibition development, and engaging public programming that keeps our shared histories vibrant and accessible for all.

Getting your documents ready for that application? Learn how to write a resume with our detailed guide.

#7. Convey Your Ambitions

Your motivational letter should express your ambitions and aspirations just as much as your relevant achievements . Admissions committees and employers who ask for motivational letters want to clearly understand both your goals and how this opportunity aligns with them.

Share your vision for how you plan to apply the knowledge, essential skills, or experience you'll gain. If it's a job, explain how it will prepare you for further career growth and impact in that field. For an academic program, discuss how you aim to contribute to cutting-edge research or become a leader and mentor.

Don't be afraid to think big - motivated candidates often have big goals of driving innovation, making a difference, or pushing boundaries in their discipline. Just make sure your aspirations are realistic and show that you have a plan and are truly invested in this path for the long term.

Here’s an example of how you can convey your ambitions in your motivational letter:

My long-term goal is to become a leader in sustainable urban design and planning that seamlessly integrates green infrastructure into the built environment. This master's program will equip me with the interdisciplinary skills to develop eco-friendly architectural solutions and climate-resilient city policies that prioritize environmental conservation alongside economic growth and social equity.

#8. Don’t Lie

One of the biggest mistakes you could make while writing your motivational letter is lying.

If you write anything remotely false, the reader will likely sense it. When you lie, you’re likely to unconsciously exaggerate your feelings and ideas. If you tell a fake story or inflate your excitement or achievements, you won’t get anywhere.

Your dishonesty is likely to be exposed and severely damage your credibility, leading to an immediate rejection.

Honesty and integrity are essential to writing an effective motivational letter. The goal of this document is to truly reflect who you are, why you’re the best match for this opportunity, and what you hope to achieve.

Don’t worry if you think your life so far just isn’t impressive enough to write a captivating story. No matter where you’re coming from, you can show the reader your unique perspective, personal growth, and unwavering determination to pursue your passions.

#9. Use a Motivational Letter Template

If you want your motivational letter to make a striking first impression, presentation matters.

A basic black-and-white document from a text editor will hardly stand out. Instead, try one of our professionally designed motivational letter templates for an attention-grabbing solution!

Novoresume offers modern, eye-catching templates that can give your motivational letter a polished look. You can even use the resume builder to match your motivational letter to one of our sleek resume templates for a coherent application.

Save precious time on formatting and create a visually flawless application in no time!

How to Structure a Motivational Letter

You’ve got the gist of how to write a motivational letter down, but it’s just as important to know how to structure it.

If your motivational letter is a messy, haphazard series of unrelated paragraphs, it simply won’t make the cut. You need your motivational letter to tell a coherent story, and this is where the structure comes in.

The whole process will probably require a few drafts until you get to the perfect, polished motivational letter. You might have to move around paragraphs or sentences until you have the ideal story that compliments your application, so don’t worry if you don’t get it right the first time.

Let’s look at what each motivational letter looks like and includes:

#1. Contact Details

Start by adding all the relevant contact information at the top of your motivational letter.

Here’s what to include:

• Full Name. Place your first and last name at the top of the page.
• Professional Title. Match your professional title to the specific position you're aiming for. E.g.: if you’re applying for a Ph.D., write “Ph.D. candidate”.
• Email Address. Include a professional and straightforward email address. We recommend sticking to something that combines your first and last name.
• Phone Number. Include your phone number and add the dialing code in front if you’re applying overseas.
• Location. Adding your city and state/country is more than enough.
• Relevant Links. Optionally, you can include links to any relevant websites or social media profiles, such as a portfolio, a blog, a LinkedIn profile , etc.

Then, add the contact information of the admissions officer or hiring manager reading your motivational letter, such as:

• Organization’s Name. Start with the name of the organization to which you're sending your application.
• Recipient’s Name. If possible, find the name of the exact person who's going to be viewing your application, such as the hiring manager or the admissions officer for the department you're interested in. Check the organization’s website to get a head start.
• Recipient’s Title. Always address the reader professionally. For example, if they’re a professor or doctor in their field, use the appropriate identifier.
• Location. Provide the exact address of the organization you’re applying to. Include the city, state, country, and street number, and even specify the building if necessary.

#2. Introduction

Begin your motivational letter with a strong introduction.

The first few sentences need to be attention-grabbing – do this through a short, engaging pitch about yourself and why you are applying.

Here’s what you can include:

• A summary of who you are and what you do.
• Details about what you’re applying for and where.
• A prelude to the bulk of your motivational letter.

Remember - this part only needs to include the general reasons behind your application, since you’ll have the opportunity to make a deep dive later on in the body of your motivational letter.

Let’s look at an example of what your introduction could look like:

Dear Dr. Octavio,

My name is Jane Doe, and I would like to express my interest in applying for the Ph.D. Robotics program at Columbia University. I’ve always dreamed of becoming a robotics engineer and contributing to advancement in the field, and I believe that a Ph.D. in Robotics from this university would set me miles ahead of reaching my goal.

The body of your motivational letter is where you get to really sell yourself.

It’s also where the bulk of your text is going to be, so it determines your motivational letter as a whole.

There are two things you should keep in mind when writing this section of your motivational letter: the paragraph structure and the paragraph contents.

Generally, there are two main paragraph-based structures for your motivational letter.

First is the classic, three-main-paragraph structure, where each paragraph accounts for your introduction, body, and conclusion. If you’re using a storytelling approach for your motivational letter, we recommend sticking to this one.

However, if you want to be more factual and to the point, we recommend trying the seven-paragraph structure. It divides the main body of your motivational letter into smaller paragraphs according to your main points, where each discusses a specific achievement, experience, or aspiration.

Use the body of your motivational letter to mention the stories behind your achievements, essential skills , and passion for whatever you’re applying for.

This is the right place to be as detailed and factual as possible. Give concrete examples of what motivated you to apply for this position, and show how that directly relates to what the organization is looking for in a candidate.

Here are some sentences you can paraphrase and use to help you write the body of your motivational letter:

• My passion for [field] started when [experience] . 
• I want to [join this organization] because [ motivation] . 
• I have been part of [relevant organization or field] for [amount of time] . It’s the best thing for me because [reason] .
• I remember once when I [experience] , which made me realize that I [gained interest in the specific field] .
• [Organization or program] resonates with me because [specific reason] .
• What distinguishes me from my peers is [something you’re proud of] .

Let’s look at a brief example of how this is put into practice.

I developed my passion for digital marketing during my internship at XYZ Inc. Working for a small startup allowed me to gain surface-level experience in most digital marketing channels. Now, I would like to deep-dive and gain advanced know-how by attending the Buffalo College Marketing program.

#4. Conclusion

After finishing the body of your motivational letter, it’s time to wrap it up and send it in.

Use this section to briefly summarize your main points and remind the reader why you’d be a great fit for the organization or program you’re interested in.

Then, mention your overarching career goal and how that aligns with their organization’s mission.

Finally, thank the reader for their time and sign off on your motivational letter. Here’s an example:

Therefore, I believe that my strong academic foundation in environmental studies and hands-on fieldwork experience are qualifications that position me to make outstanding contributions to your master's program. I believe that the knowledge I gain in the Sustainability and International Relations program will play a pivotal role in my mission of shaping innovative policies and scientific solutions to combat climate change and protect our planet's biodiversity for future generations.

Thank you for considering my application. I look forward to the opportunity to join UCLA in the fall semester.

George Maxton

How to Format a Motivational Letter

Always review your motivation letter carefully and stick to any stated requirements or guidelines for your application.

Organizations will sometimes include formatting specifications, like word count or page limits, or even questions they want you to answer in your motivational letter.

If you’re writing a motivational letter for an academic program, you can usually find this information on the admissions requirements webpage or within the provided application materials. 

For job applications, these details are usually listed on the job ad or in the company's job application portal.

Always follow these rules exactly as stated. Going off script could get your application immediately rejected since it shows you’re either not attentive or you’re not taking the opportunity seriously.

If, on the other hand, there aren’t any guidelines for your motivational letter, we recommend you follow these tips:

• Keep your motivational letter one page long.
• Use a clear structure with concise paragraphs to make your letter easy to skim.
• Choose a professional font like Lora or Roboto and make sure it’s sized 11-12 pt.
• Set your page margins to one inch on all sides so your page doesn’t look too cluttered or too empty.
• Include the date you wrote your motivational letter for an extra professional touch.
• Use powerful words and action verbs (“designed” and “conceptualized”) instead of cliched phrases (“helped with” and “managed”).
• Smoothly connect your thoughts through transition words.
• Proofread carefully for any spelling or grammatical errors.
• Include a professional closing line like "Sincerely" at the end of your text.
• Print your motivational letter out and sign it, or send it as a PDF to preserve your formatting.

Motivational Letter Example

Let’s look at an example of a great motivational letter for a Ph.D. program at Harvard University and go through just what this candidate does right:

The candidate’s letter to Harvard University’s Department of Political Science starts by addressing the person in charge of admissions for the Ph.D. program they’re interested in.

The general requirements for the Political Science program are:

• Being research inclined
• Having a demonstrated passion for politics
• Showing above-average performance during undergraduate studies 

The values of the university they’re applying to are integrity, education, respect, and accountability.

The candidate’s motivational letter is neatly divided into a total of five paragraphs, of which three make up the body of the text.

Here’s how they highlight their motivation:

• They know the history of the university and share the same values.
• They’re genuinely excited and passionate about the program and the school.
• They show what their qualifications are and how they’ll be a great fit for the program.
• They explain what they hope to achieve if they get the opportunity to study at Harvard.

Essentially, the candidate has listed all their qualifications through a personal story. After reading this letter, the admissions officer will feel like they know the candidate adequately, especially since they have communicated who they are by highlighting how they match everything the Ph.D. program is looking for in an applicant.

Need more inspiration? Check out our 60+ cover letter examples for different professions.

Key Takeaways

You’ve made it to the end of our guide!

Now, you know everything there is to know about motivational letters. We’re confident you’re a shoo-in for that position you have your sights set on!

But before we go, let’s quickly sum up what we’ve covered so far:

• A motivational letter is a formal document that’s usually required when applying for university admissions, a non-profit organization, or a volunteer position.
• Motivational letters are different from cover letters since they focus more on your interests, passions, and ambitions than on your skills and achievements.
• Generally, there are two ways to structure your motivational letter, depending on whether you want to tell a story or factually go through all the points that make you an ideal candidate.
• The introduction of your motivational letter should be brief and immediately grab the reader’s attention. Use it to tell them who you are and why you’re interested in applying for the specific opportunity.
• Always do your research on the specific program or organization. This can help you show genuine interest and convey your aspirations for the future in this field.
• Make your motivational letter stand out by using one of Novorésumé’s templates and giving the admissions officer or hiring manager a gorgeous first impression.

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How to End a Cover Letter: 7 Easy Ways to End on a High Note

In this guide, you’ll learn how to end a cover letter as well as 7 different ways to write a closing paragraph that leads to an interview.

End a cover letter professionally by reiterating why you’re the right fit. Summarize your application and write a forward-looking sentence like, “With my experience in [skill] and proven ability to [relevant achievement], I am confident I can contribute to [Company]'s success in [area].” Then, make the next steps clear. Here’s an example, “I am eager to discuss in more detail how my skills can benefit your team in an interview.” Lastly, thank the reader for their time and sign off with “Sincerely” or “Best regards” followed by your name. 

The best answer on how to end a cover letter is to sum up everything discussed and link back to why you’re the ideal candidate. It’s not about you, though. It’s about the company. So, make it clear how you can directly meet the company’s needs. 

From there, thank the reader for their consideration and mention that you’re looking forward to the next steps. 

That’s pretty much it when it comes to writing a cover letter closing paragraph and leaving on a high note. 

Still, there are a few variations. In this guide, you’ll learn how to end a cover letter and different ways you can approach the closing paragraph. 

Let’s jump in!

How to End a Cover Letter: 3 Things to Include

This is how to end a cover letter:

• Acknowledge the reader. You can simply thank them for their time.
• Imply the next steps. Make a direct or subtle call to action—just make sure it’s not too presumptuous.
• Sign off. End with a formal closing like, “Yours sincerely.” 

When you add each of these up, you get a professional cover letter ending that makes the next steps of the hiring process straightforward for the hiring manager.

Acknowledge the Reader

Acknowledge the reader by expressing your gratitude. Thank them for their time and consideration. If you’d even prefer, this can be the only cover letter closing line you need to end your application.

Here’s a few example phrases: ‍

• Thank you for your time and consideration • Thank you for reviewing my application • I am grateful for the opportunity to contribute to your organization • Thank you for your time

Imply the Next Steps 

In other words, a call to action. This can either be direct or implicit. Let the reader know how you’re prepared to move forward in the job application process.

Here’s a few examples of a direct call to action:

• I look forward to discussing this position further with you • I am excited to discuss my qualifications in greater detail at an interview • You can reach me by phone at (XYZ) or by email at [email protected]

And here’s a few examples of an implicit call to action:

• I look forward to hearing from you • I look forward to speaking with you soon • I hope to discuss my eligibility for the role further 

Directly stating the next steps works best if you’ve already spoken with the hiring manager. Or if not and you want to be more on the safe side, implying the next steps also works. 

Write a formal closing followed by your first name and last name. This is also known as the cover letter closing salutation. 

Here’s a few professional sign-off examples: 

Sincerely, Jacob Jacquet

Yours sincerely, Jacob Jacquet

Kind regards, Jacob Jacquet

Here’s a few inappropriate sign-offs for making your exit: 

Thanks, Jacob Jacquet

Cheers, Jacob Jacquet

7 Ways to Write the Cover Letter Closing Paragraph

Here’s how to write a cover letter closing paragraph in seven different ways: 

• Thank the reader and imply the next steps.
• Include a direct call to action.
• Leave a personal note expressing your interest.
• Summarize your application and career highlights. 
• Bring up the company’s vision. 
• Share your career objectives. 
• Emphasize how you intend to add value to the organization. 

Use the one that fits best with how you outlined your cover letter . Additionally, check out our cover letter examples guide for inspiration.

1. Thank the Reader and Imply the Next Steps

Sometimes, no extra words are needed since everything has already been mentioned in the opening paragraph and main body of your cover letter . Therefore, simply end your cover letter in one line. 

See the example below. 

Thank you for your time and consideration. I look forward to hearing from you.  ‍ Yours sincerely, [First and last name]

2. Include a Direct Call to Action

Make a specific call to action on how the next steps should be taken. 

As opposed to implying the next steps, be direct when stating how you’d like to move forward to radiate enthusiasm and confidence. This can be a good approach when your cover letter revolves around your passions or interests or when you’re applying for an internship opportunity .

See the examples below. 

I am now ready for a more impactful role in a larger firm, which is what motivated me to apply for the position you advertised. I will be happy to answer any questions you have in person or online, at your earliest convenience. I can be reached at (phone number) and (email). ‍ Sincerely, [First and last name]

I would love the opportunity to meet you, and I am excited to continue helping people on their path to recovery by becoming a member of [Company]’s team. I am happy to discuss the position in more detail, and you may contact me by phone at 1242-345-6789 or via email — [email protected] to arrange an interview. Thank you for your time and consideration.  Sincerely, [First and last name]

3. Leave a Personal Note Expressing Your Interest

A personal note means making a statement that expresses how you feel about the job opportunity. Whether you’re writing a letter that expresses your interest or curiosity, share why you’re looking forward to taking the next steps. 

However, keep a professional tone. 

All my experience and skills would make me a great new addition to your establishment. I have attached my resume, which contains a more in-depth look at my experiences and skills. I look forward to hearing from you and would love to visit your restaurant for an interview. Thank you for your time and consideration. Sincerely, [First and last name]

4. Summarize Your Cover Letter and Career Highlights

Taking into account what you’ve written in both your resume and cover letter , what’s the ultimate reason why hiring managers would want to hire you? Write an overview of the purpose of your application . Mention why your career highlights are significant factors to you being a qualified candidate. 

I am very enthusiastic about the prospect of joining your team. I am confident that my passion for social networking and digital media will allow me to contribute to your company’s success. I am available to discuss this position in more detail at a convenient time. Thank you for your consideration.  Sincerely, [First and last name]

5. Bring up the Company’s Vision

If you haven’t done so already, now’s the time to refer to the company’s core values and mission statement. 

Choose a particular aspect of the company culture that resonates with you the most. Share how it’s relevant to the value you can bring to the table and how you would blend in well with the company’s workplace. 

This is a good approach for those of you with no work experience as it reinforces your positioning as a strong potential candidate. 

See the example below.

My passion for this field and desire to understand graphic design, advertising and the internet align with Company Z’s approach to understanding its customers and their complex businesses and circumstances in order to provide the most effective graphic design solutions. Thank you for your time and consideration. I look forward to discussing this position further. Sincerely, [First and last name]

6. Share Your Career Objectives 

Impart your potential employer with why you were drawn to the job opening in the first place. Mention your career goals to show that you align with the company’s interests. 

However, your objectives must be relevant to the company’s vision. Including irrelevant goals that don't align with the company’s interests is a common cover letter mistake . 

I am looking for a position that will allow me to continue to develop my skills and grow as an analyst. My career goals include working with a team of analysts and clients to create a positive and challenging work environment, and I look forward to the next step in my career path. Sincerely, [First and last name]

Proactive, innovative, and highly influential, I am seeking a challenging but rewarding position, which is why I was naturally drawn to this exciting opportunity. Sincerely, [First and last name]

7. Share How You Intend to Add Value

Write about how you’re going to help the company solve a problem. Share the type of results that you’re capable of bringing to the organization to position yourself as a valuable asset. 

When considering what to include , be specific about how you intend to make a positive difference. To not sound arrogant though, be sure that you’ve discussed your work history in detail earlier on in your cover letter. 

I strongly believe that my strengths in organizing profitable events and driving company revenues will readily translate to your environment. I would greatly appreciate the opportunity to meet with you and further discuss my qualifications and your requirements in detail. Thank you for your consideration. Sincerely, [First and last name]

4 More Factors to Consider For a Good Cover Letter Ending

Here’s a few more cover letter tips for ending your cover letter. 

Use Emotive Language

Emotive language means using words that express an emotion. Including this in your closing paragraph makes your job application feel more personal, engaging, and convincing. 

Here’s some examples: 

• I would love to… • I am confident that my passion… • I would very much appreciate…

Never Use Postscript Text

Postscript text (P.S.) isn’t bad but it's not necessary on a cover letter . 

Rather than writing a single personal note towards the end, personalize every application you send. Tailor your cover letter to the job description. This is more effective than sending a generic cover letter with only a single personal note saved until the end. 

Include an Electronic Signature 

Again, this isn’t necessary but it’s an extra step you could take to stand out from the hundreds of applications that the company is getting. That said, it's not a dealbreaker. Many of Rezi’s users who have used the AI cover letter generator have secured interviews despite not including an electronic signature. 

Maintain a Professional Tone

Writing in a conversational, friendly tone is important for creating an engaging cover letter. But it must be professional and not in an overly friendly manner. Think of it as speaking to your manager at work. 

3 Cover Letter Examples With Strong Closing Paragraphs

If your job title isn’t listed below, you’re more likely to find it in our library of 180+ cover letter templates . 

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Here’s a recap on how to end a cover letter: 

• Express your enthusiasm for the work opportunity. 
• Write an overview of how your background makes you the perfect fit for the role. 
• Directly state how you can meet the company’s needs. 
• Include a call to action that’s not presumptuous.
• Thank the reader for their time and consideration.
• Use a formal sign-off like “Sincerely,” followed by your first and last name. 

And just because you should end on a high note doesn’t mean you need a flashy exit. 

Unless you’re going to add something insightful to the conversation, it’s enough to just thank the hiring manager for their time and sign off from there. Otherwise, adding fluff reduces the impact of a well-written cover letter.

Astley Cervania

Astley Cervania is a career writer and editor who has helped hundreds of thousands of job seekers build resumes and cover letters that land interviews. He is a Rezi-acknowledged expert in the field of career advice and has been delivering job success insights for 4+ years, helping readers translate their work background into a compelling job application.

How to write a Motivation Letter 2023 & Examples

How to write a Motivation Letter? Here is the answer to this question, in addition to identifying all its sections and methods of preparation. Other than having a stellar resume, a motivation…

Motivation Letter - How to write a Motivation Letter 2023 & Examples

• Motivation Letter

How to write a Motivation Letter? Here is the answer to this question, in addition to identifying all its sections and methods of preparation. Other than having a stellar resume, a motivation letter is a great way to convince a selection panel to pick your application for an opening. Unlike a cover letter that accompanies…

Sarah Reynolds

Content specialist.

How to write a Motivation Letter? Here is the answer to this question, in addition to identifying all its sections and methods of preparation.

Other than having a stellar resume , a motivation letter is a great way to convince a selection panel to pick your application for an opening.

Unlike a cover letter that accompanies your resume when you’re looking for a job, a motivation letter is used when you’re applying to a college or university, a non-profit organization, an internship, or a volunteer program.

A cover letter highlights how your qualifications match the job you’re applying for while a motivation letter explains your passions and reasons for wanting to join an organization.

In this article, you will learn about:

• What is a motivation letter.
• How to write a motivation letter.
• Important examples and tips.

How do you explain motivation in a job?

Writing a motivation letter can be quite simple to do if you follow some guidelines.

It just involves putting into words what drives you and why you should be considered for a position in the organization.

Use your letter to let the recipient know that you’re passionate about what you do, and that your skills will be a good addition to their organization.

Read more: Chronological Resume Writing Guide

Guide to writing your motivation letter

To get you started, create an outline for your letter that’ll guide you as you write.

In the outline, include the reasons you’re interested in the school or organization, your skills and how they’ll fit into the program, and the reason behind your application.

After you’ve done that, you can start writing your letter. If you get stuck, you can use your outline for pointers.

You can register on our site and get a lot of customizable templates to create a professional CV with ease.

How to structure your motivation letter

Your motivation letter should include:

• An introduction
• A body (between 3-7 paragraphs)
• A conclusion

How do you start a motivation letter?

Just like any other letter, your motivation letter should include a section where you introduce yourself to the organization.

Tell the recipient of the letter who you are, what you do, and the position you’re applying for.

As this is the beginning of your letter, it is important to make it captivating and attention-grabbing.

If it’s bland you’ll lose the recipient’s interest.

What do you say in a motivation letter?

Use the body of your letter to appeal to the recipient as much as you can.

Mention your skills, your experiences, and your passions. Use descriptive words to sell yourself but don’t lie.

A genuine, well-written letter speaks volumes compared to one riddled with lies and extravagant claims.

Your letter should include:

• The reason for your application. Why do you want to join the school or organization?
• Your top skills and qualities that will be beneficial to the organization.

Read more: 50+ Resume Objective Examples: Career Objectives for All Jobs

How do you end a motivation letter?

Wrap up your motivation letter with a few lines that summarize your goals and leave a lasting impression on the recipient.

Your conclusion should be about 2-3 lines long and should include an appreciation to the reader for considering your application for the position.

You can also ask them to contact you in the event they need additional information or clarification.

When you’re done writing, proofread your letter.

You can use a grammar editor to weed out spelling errors and other grammatical issues in your motivation letter.

The aim is to make your letter interesting, professional and error-free.

Tips for writing your motivation letter

To make your letter even more compelling and convincing to the admissions panel, we’ve compiled some tips for you that you can use when writing.

• Adhere to guidelines Most applications come with strict guidelines about the length and content they want to be reflected in your motivation letter. The instructions may also include formatting details like font style and size, the common ones being Times New Roman or Arial in size 12.
• Align your letter to the program’s requirements Aside from the guidelines, you should also write your letter per the requirements of the program. The skills you talk about should be close to those that the recruiters are looking for. Show the recipients that your values are in line with those of the organization and the type of candidates they’re looking for.
• Address the recipient directly A motivation letter is a good way to let your personality shine through. Share your experiences with details that show your feelings and unique perspectives to the reader. Even though you’ll write in a formal language, keep your letter light and conversational. It also works to your advantage if you know the exact recipient of your motivation letter so you can address them by name and official title, as this will add a personal touch to your letter.
• Use simple language Using technical terms or a lot of jargon in your letter may alienate the reader. Although you want to showcase your knowledge, a motivation letter is meant to be simple to read and understand. Your qualifications will speak for you in your resume. Write your letter in short, unambiguous, and easy-to-read sentences that can be understood universally.
• Be truthful You may be tempted to write things that are untrue to make your letter more alluring. But seasoned interviewers can easily detect made-up stories and you’ll be tossed out without a second thought. Instead, focus on your letter on your strengths and achievements.

Read more: Writing a Resume without Work Experience

Examples of motivation letters

If you’re still unsure of how to write your letter, we’ve included two examples below to show you how you can get it done.

College application motivation letter example

Dear Ms. McCloud,

My name is Mallory Cooper, a student at Andes High School in Boston, with an interest in acting and on-stage performance. I am writing to apply for the BFA in Dramatic Arts in The School of Drama at The New School in New York City.

I hope to become an actress in the future, and I believe studying under your instruction will set me on that path. It has been a dream of mine since childhood to become an actress on Broadway.

My love for acting is a deep one, as I have been doing it for a long time. I was first cast in a play when I was 5 years old, in our school’s production of The Cautionary Tale of Humpty Dumpty. From then on, I have been an active member of drama clubs from elementary school through high school, and I hope to spend the rest of my life bringing joy to people through my performances.

The New School is renowned for its excellence in Performance Art training. It has also birthed many actresses and actors, most of whom are my personal icons. Under the tutelage of your qualified teaching staff, I am confident that I will become one of the best actresses of my generation.

I am a hardworking person, who is open to experiences that aim to challenge me as well as help me grow in my craft. Not only do I have a background in stage acting, but I also have a bit of experience as an assistant director in my community theater. I’m sure I will thrive in your drama program.

Thank you for interest in my application and for considering me for the position.

Contact me on my email [email protected] for further information.

Mallory Cooper

Volunteer Motivation Letter Example

Dear Dr. Cullman,

I am writing to express my interest in the volunteer program at Children of Hope Orphanage in L.A, that was posted on your website in late August. I am a recent graduate from Zoe University with a degree in Psychology.

I am interested in taking up the position as a counselor in your institution because I have a passion for helping children and it is also my area of study. Having grown up in an orphanage myself, I know that my experiences as well as my education, can be put to good use in your organization.

While in college, I volunteered in other children’s homes like Opal Home for Destitute Children and Faith House. In both institutions, I worked under licensed psychologists to help counsel the children in safe, loving environments and also learn how to connect with them.

I am very interested in working with you and your team because your organization is larger and offers more support to children. Your commitment to advocating for children’s rights in various capacities is also a force behind my interest in joining your team. Your core values align with my own beliefs that all children should have access to a nurturing atmosphere despite their circumstances.

In conclusion, I feel that I would be a valuable addition to your organization as we work towards protecting children and safeguarding their future.

Please contact me at [email protected] for inquiries into my application.

Yours sincerely,

Paul Stein.

Read more: How To Write a Resume

FAQ about ” How to write a Motivation Letter”

1-what do you write in a motivational letter.

• Discover more.
• Your motivation letter must be unique to you.
• Adopt a straightforward, succinct tone.
• Concentrate on your strong suits.
• Keep your resume in mind.
• Obtain the ideal equilibrium.
• Explicitly state why you are doing it.
• Talk about your goals for your career.

2-How do you start a motivational letter?

In the opening, state your purpose and introduce yourself. In the body, highlight your experiences. In the end, thank the reader for their time. Always be truthful, do your research, and demonstrate real interest.

3-How long should my motivation letter be?

A motivational letter should be between 500 and 700 words long (or whatever length is recommended by your dream institution). But worry about this after you’ve finished writing the draft, and only consider it when you’re editing your draft to make it more manageable.

4-How do you end a motivational letter?

Be sure to express gratitude for their time and consideration at the conclusion of your motivational letter. Use a formal ending salutation, such as “Sincerely,” “Best regards,” or “Thank you for your consideration.” Stay away from overused words and phrases like “Yours,” “Cheers,” and “Take care.”

5-What is difference between cover letter and motivation?

In contrast to a cover letter , which is used to apply for jobs, a motivation letter is typically written to request admission to a university, acceptance into a program, or approval to volunteer at a nonprofit.

6-How do I write a motivation letter with no experience?

Write down what distinguishes you and what skills you have, such as:

the ability to work well with others through teamwork. demonstrates your capacity to learn on the job. your accomplishments and contributions that distinguish you as a standout candidate. Work that you’ve done while in school or as a volunteer that highlights your abilities and contributions

In Conclusion

Your motivation letter can make or break your application.

Therefore, you should take enough time to write it so that you can convince the recipients of your suitability for the position.

It should be honest, personal, and well-written, allowing the readers to see your personality and the motivation behind your application.

You’ll have exclusive access to the appropriate format, structure, and language that only the top experts in the field utilize on their resumes thanks to our team at StylingCV.

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Write an Irresistible Motivation Letter: Tips and Examples

When applying for a job or a university program, the motivation letter is your opportunity to make a great first impression. It is your chance to showcase your skills, achievements, and personality to the employer or admission committee.

Overview of Motivation Letter

A motivation letter, also called a cover letter, is a formal letter that accompanies your resume or application. It is usually one page in length and explains why you are applying for the position, how you meet the requirements, and what you can contribute to the organization or institution.

Importance of Motivation Letter

Your motivation letter is more than just a formality; it can make or break your chances of getting hired or accepted. Many employers and universities use it as a screening tool to evaluate your communication skills, motivation, and fit for the position or program. A great motivation letter can set you apart from other applicants and make you stand out as a top candidate.

Research and Preparation

When crafting an irresistible motivation letter, research and preparation are key. To impress your potential employer, you need to show that you understand both the target audience and the organization you’re applying to. Here are some steps you can take to make sure you hit the mark.

A. Identify the Target Audience

Your motivation letter should be tailored to the specific person or people who will be reading it. Who are they, and what do they value? Depending on the industry, the answer to this question may vary. For example, if you’re applying for a job in a creative field, your potential employer may be looking for someone with an eye for detail and a unique vision. However, if you’re applying to a corporate position, they may be more interested in someone who can demonstrate leadership and management skills.

When identifying your target audience, take a look at the job description and company website. Look for clues about the organization’s values, goals, and preferred qualifications. This can help you tailor your letter to the reader’s needs and interests.

B. Research the Organization

In addition to understanding your target audience, it’s important to have a deep understanding of the organization you’re applying to. This can help you speak to the specific challenges and opportunities that the company faces, and demonstrate how you can contribute to their goals.

Start by researching the company’s history and mission, as well as their recent news and developments. Learn about the company culture and values, and try to get a sense of what it’s like to work there. You should also research the industry more broadly, and stay updated on relevant trends and news.

C. Highlight Key Skills and Qualities

Finally, your motivation letter should emphasize your key skills and qualities in a way that shows how they relate to the job you’re applying for. Make sure to use specific examples and anecdotes that demonstrate how you’ve put these skills into practice, and explain how they can benefit the organization.

Some key skills and qualities to emphasize might include:

• Leadership and management
• Problem-solving and critical thinking
• Communication and collaboration
• Creativity and innovation
• Industry-specific technical knowledge and expertise

By highlighting these qualities, you can demonstrate that you have what it takes to excel in the role and contribute to the organization’s success. Just make sure to stay concise and focused, and avoid being too general or vague in your descriptions.

Structure of the Motivation Letter

When it comes to writing an irresistible motivation letter, how it is structured can make a significant difference in whether or not it catches the attention of the reader. Here, we will discuss the basic structure of a motivation letter, as well as the key components of each section within it.

A. Basic Structure

The basic structure of a motivation letter should include an introduction, body, and conclusion. These sections are what set it apart from a traditional cover letter or resume.

B. Introduction

The introduction serves as the opening statement of your motivation letter. It should be brief, yet compelling enough to capture the attention of the reader. Consider starting with a personal anecdote, a quote, or a statement that highlights your strengths or interests.

The body of your motivation letter is where you delve deeper into your experiences, skills, and why you are the perfect fit for the position you are applying for. Divide this section into several paragraphs, each one addressing a specific topic or point. Use examples to illustrate your points, and be sure to tailor your language to the specific job requirements and company culture.

D. Conclusion

The conclusion serves as the closing of your motivation letter, and should leave a lasting impression on the reader. Summarize your key points, reiterate your interest in the position, and thank the reader for their time and consideration. Consider ending with a call to action, such as requesting an interview or further discussion.

A well-structured motivation letter can make all the difference in catching the attention of potential employers. The basic structure should include an introduction, body, and conclusion, each section highlighting your skills, experiences, and why you are the best fit for the job. By using examples to illustrate your points, tailoring your language to the specific job requirements, and ending with a compelling call to action, you can write an irresistible motivation letter that will set you apart from the competition.

Dos and Don’ts of Writing a Motivation Letter

When it comes to writing a winning motivation letter, there are several dos and don’ts to keep in mind. Follow these guidelines for best results:

Use active voice: Use active rather than passive voice to convey passion and energy in your writing.

Keep it concise: Keep your letter brief and to the point, highlighting your relevant skills and experience.

Use real-life examples: Include concrete examples of situations where you have demonstrated the skills and qualities relevant to the position you are applying for.

Highlight accomplishments: Focus on your achievements and successes, and use them to demonstrate how you will be an asset to the organization.

B. Don’ts

Don’t use slang or jargon: Keep your language professional and avoid using slang or technical jargon that may be unfamiliar to the reader.

Don’t repeat the resume: Your motivation letter should complement, not repeat, your resume. Avoid duplicating information that is already included in your CV.

Avoid generic statements: Be specific and concrete in your writing, and avoid vague or generic statements that do not add value to your application.

Don’t make demands: Remember that your motivation letter is a sales pitch, not a request. Avoid making any demands or ultimatums, and keep your tone positive and professional.

Tips for Writing an Irresistible Motivation Letter

When it comes to writing a motivation letter, there are certain key tips that can help you make your application stand out. Here are some of the most important things to keep in mind:

A. Address the right person

One of the easiest ways to make a bad impression with your motivation letter is to get the addressee wrong. Before you begin writing your letter, make sure you have the correct name and title of the person who will be reading it. You don’t want to start off on the wrong foot by sending a letter to the wrong person or using the wrong title.

B. Use strong opening sentences

The first few sentences of your motivation letter are crucial, as they are what will grab the reader’s attention and make them want to keep reading. Use powerful language and vivid imagery to make your opening sentence as compelling as possible. You might also consider starting with a bold statement or a question that will pique the reader’s curiosity.

C. Showcase enthusiasm

Enthusiasm is one of the key characteristics that employers look for in potential hires, so it’s important to let your passion and excitement shine through in your motivation letter. Talk about why you are excited about the job or program you are applying for and how it aligns with your personal goals and values. Use concrete examples to illustrate your enthusiasm and make it clear that you are genuinely passionate about this opportunity.

D. Highlight relevant skills and experiences

Your motivation letter should make it clear why you are the best candidate for the job or program you are applying for. One of the best ways to do this is to highlight your relevant skills and experiences. Talk about specific projects you’ve worked on or accomplishments you’ve achieved that demonstrate your abilities and qualifications. You don’t want to just list your skills; you want to show how they have been put into practice.

E. Use positive language

Finally, it’s important to use positive language throughout your motivation letter. Avoid negative phrasing or any language that might come across as defensive or apologetic. Instead, focus on highlighting your strengths and achievements and framing them in a positive light. Use active verbs and confident language to show that you are capable, competent, and ready to take on the challenges ahead.

By following these key tips, you can craft an irresistible motivation letter that will help you stand out from the crowd and land your dream job or program. Good luck!

Common Mistakes to Avoid

When writing a motivation letter, it’s essential to avoid common mistakes that can make your application look unprofessional and reduce your chances of success. Here are some of the most common mistakes you need to avoid:

A. Grammatical errors

Grammatical errors are perhaps the most common mistake made by job applicants when writing a motivation letter. These errors can include misplaced verbs, lack of subject-verb agreement, and run-on sentences. To avoid grammatical errors, it’s best to proofread your letter carefully and consider using a grammar-check tool, such as Grammarly.

B. Spelling mistakes

Spelling mistakes can also make your motivation letter look sloppy and unprofessional. Common spelling mistakes that you need to avoid include homophones, such as “your” and “you’re,” words with multiple spellings, such as “judgment” or “judgement,” and typos resulting from typing errors.

C. Confusing writing style

Your motivation letter should be easy to read and understand. Confusing or convoluted writing style can discourage the recruiter from reading the entire letter. Use clear and concise sentences that get to the point, and consider using bullet points to organize your thoughts.

D. Lack of enthusiasm

Finally, a lack of enthusiasm can make your letter appear bland and uninteresting. Use descriptive words to convey your passion for the job and the company, and provide examples of your achievements and qualifications that demonstrate your enthusiasm for the position you’re applying for.

By avoiding these common mistakes, you can enhance the quality of your motivation letter and increase your chances of success in landing your dream job.

Example of an Irresistible Motivation Letter

As a copywriter and subject matter expert, I can attest that a well-crafted motivation letter can be the key to landing your dream job or securing your desired scholarship. To further illustrate this point, let’s delve into an analysis of a sample motivation letter and why it works so well.

A. Analysis of a Sample Motivation Letter

The sample motivation letter we’ll be analyzing was written by Jane Doe as part of her application for a marketing internship at a leading company. Some key points that make this letter stand out include:

Personalization: Jane takes the time to research the company and its goals, and tailors her letter to show how she can contribute to those goals specifically. This shows that she is genuinely interested in the company and not just blindly applying to any available position.

Clear structure: The letter is well-organized, with an introduction that states her purpose and a body that presents specific examples to back up her claims. The closing paragraph then sums up her strengths and expresses her eagerness to meet and discuss further.

Positive tone: The letter is upbeat and confident without being overly boastful or arrogant. Jane shows that she is passionate about her field and eager to learn more, while still acknowledging that she still has room to grow and improve.

B. Tips on Why the Sample Letter Works

So, what can we learn from Jane’s motivation letter? Here are a few tips to keep in mind when crafting your own:

Do your research: Take the time to read up on the organization you’re applying to and figure out what they’re looking for. Then, customize your letter to show how you can meet those needs specifically.

Be specific: Don’t just make vague claims about your skills or experience. Use concrete examples and data to back up your assertions, whether it’s a successful project you led at a previous job or a relevant course you excelled in.

Keep it upbeat: While it’s important to showcase your qualifications and accomplishments, don’t forget to convey your enthusiasm and passion for the industry or field you’re applying to. Companies want to hire people with energy and drive, so show them that you’re excited to get to work.

The key takeaway from Jane’s letter is that a well-crafted motivation letter can truly set you apart from the competition. By taking the time to personalize your letter, showcase your strengths, and stay positive, you can make a strong case for why you’re the ideal candidate for the job or scholarship you’re after.

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Have you ever heard of a motivation letter? It’s a powerful tool to help you snag that dream job and it’s becoming increasingly popular. 

Let’s dive into what exactly a motivation letter is, when it’s best to use one, and how to write it. And don’t worry, we’ve got some inspiring examples to share with you too!

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What Is a Motivation Letter?

So, what is a motivation letter , you ask? Well, it’s a short letter that explains why you’re the perfect fit for a job. We’re talking just one page here. It’s your chance to highlight your achievements and showcase your interests.

Typically, you’ll attach a motivation letter to your resume when you apply for a job. But that’s not all. You can use it in other situations, like applying to a college or university, an educational program, an internship, or even a volunteer role.

Now, you might be thinking, “Isn’t that what a cover letter is for?” Great question! There are indeed similarities and differences between these two documents. We’ll break it down for you in just a bit.

Craft your letter in 3 simple steps

• Select one of our unique cover letter templates
• Write a text tailored to your professional profile
• Download your letter in PDF or TXT format and easily share it online

Motivation Letter vs. Cover Letter

Now, let’s talk about cover letters and motivation letters. They might seem pretty similar at first glance—both are 1 page or less and go along with your resume and application. Their goal? To impress the hiring manager and make them seriously consider your application.

But here’s the scoop: there’s one key difference between these two types of letters.

Cover letters dive into the nitty-gritty, with specific examples of how your education, skills, job experience, and achievements perfectly align with the job requirements. They concentrate on highlighting your work experience.

On the flip side, motivation letters take a broader approach . Instead of focusing on specifics, they showcase your interests, personality traits, and the reasons behind your application. They’re great when you don’t have much relevant experience to share. We’ll dig into this more in the next section.

See? Cover letters and motivation letters each have their own superpower. Let’s discover how to make the most of motivation letters for your dream job!

The best cover letter templates

When to Use a Motivation Letter

As mentioned above, if you lack experience directly related to the position you want, a motivation letter can be a real game-changer. It’s perfect for those entry-level roles you’re aiming for.

1. Motivation Letter for University

Now, let’s dive into some specific situations. When it comes to applying to university, your application alone might not fully capture your passion and excitement. That’s where a motivation letter jumps in to save the day.

Use it as a platform to highlight your special connections with the university, why you’ve always dreamed of attending that specific school , or why you’d be an amazing fit for their programs. Show them the real you!

2. Motivation Letter for Job

And when it’s time to land your very first entry-level job , you might not have the work experience to boast about on your resume just yet. But don’t worry! Your enthusiasm and unique qualities can shine through in your motivation letter. It’s all about what makes you stand out from the crowd.

3. Other Times to Use Motivation Letters

Here’s something super cool: motivation letters aren’t limited to just education or employment. They can work their magic for other opportunities too. Just imagine the impact a motivational letter could have on your application for a volunteer position or an internship. It could be a total game-changer.

How to Format a Motivation Letter

The structure of a motivation letter is very important because it helps you present your ideas and showcase your desire to make a real impact in a new company. 

In this section, we’ll dive into the key parts of a motivation letter: the introduction, body, and conclusion. But that’s not all! We’re also here to guide you on what to include in each section, so you can create a compelling, well-formed letter.

Introduction and Recipient Information

Starting your motivation letter with a professional salutation is the way to go. It shows that you mean business. Make sure to address the recipient by their name and title if you have that information. It adds a personal touch and shows that you’ve done your homework.

But if you don’t have the recipient’s name, don’t stress. You can use a general salutation like “Dear Sir/Madam” or “To Whom It May Concern.” It’s totally okay and still professional.

Next comes the introduction. It’s all about giving a brief introduction of yourself and stating the purpose of the letter. Are you applying for a job, internship, or scholarship? Let them know! Keep it concise and to the point.

Write a letter to tell why you want the job and what makes you good for it. Split the body into 2 or 3 paragraphs so it’s easy to read.

• Why you want the job : In the first part, tell why you want the job. Say what you like about the company and how the job fits your plans.
• What you can do : In the next part, talk about what you can do. Share things you’ve done before that show you’re right for the job. Use real examples to show your skills.

Finish your motivation letter layout by going over what you said and showing how excited you are about the job .

Let them know you’re ready to talk more and give them a way to contact you. Close your letter with words like “Sincerely” and then put your name.

A well-structured letter, with attention to detail, effectively presents your eagerness and qualifications for the position.

How to Write a Motivation Letter

If you find resume and cover letter writing, a challenge, you might feel that motivation letters are intimidating as well. The good news is, they don’t have to be!

Create a Motivation Letter Template

Now you know how a motivation letter should look. Let’s get into the details. 

To know exactly how to write a motivation letter for a job application it’s really important to include all the necessary details. It should be like a regular business letter . Keep it professional and follow the usual format. 

Use the steps below to show why you’re the best for the job.

• Use a template : A motivation letter template can help you write better and not miss anything. 
• Your address : Put your address at the top or just above the date. Only add your street, city, state, and zip. No need for your name here. 
• Date : Write the full date, like “April 6, 2023.” 
• Who you’re writing to : Write the person’s title, name, and address. Make sure it’s all correct. 
• Greeting : Start with “Dear” and the person’s name or title, like “Dear Mr. Smith.” Use a colon after. 
• What to say : Split your letter into short parts. Start by stating the position or program you are interested in, then explain your motivations. Highlight your qualifications, skills, and relevant experiences that make you an ideal candidate. Be specific and provide examples or anecdotes that support your claims.
• End your letter : Finish with words like “Sincerely” or “Thank you.” This shows you’re thankful for their time. 
• Sign it : If it’s a paper letter, leave space to sign your name. If it’s an email, you don’t need this space.

Always type your full name on the letter, whether it’s on paper or email. This shows it’s really from you and you agree with what’s written. 

If you send other documents with your letter, like a resume, say so in the letter. Write something like “Enclosures: Resume, Application.” 

In emails, just say you’ve added attachments below your name or in the letter.

Motivation Letter Writing Tips

You can use the following tips as a checklist to make sure your letter is the best it can be.

• Use the hiring manager’s name : If you don’t know it, look on the company’s website or call them. If you’re not sure about their gender, just use their job title or full name without “Mr.” or “Dr.” 
• Don’t just repeat your resume in the letter : Instead, add the things that didn’t fit in your resume. 
• Use action verbs : to make your letter lively. 
• Include resume keywords . The company might pass both your resume and letter through an applicant tracking system (ATS).
• Don’t sound too eager or make things up : They’ll find out if you’re not honest. 
• At the end, include why you’re right for the job and what you hope to learn. Last, ask them to contact you or say you hope to talk soon. 
• Check your letter for mistakes : Use tools like Grammarly to help.

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Motivation Letter Sample

Motivation letters are used for many reasons, so they can vary significantly. You can change the example in this section to fit your needs. 

The motivation letter example below is about an entry-level job for Raul. He hasn’t held a paying job before, but he highlights experiences that might not be on his resume.

123 Address Street

Anywhere, USA 33333

September 10, 2022

ABC Company

456 Workplace Lane

Dear Mr. Smith:

As a first-generation university student, I am looking for a position that will enable me to pay my tuition while making allowances for my class schedule. When I saw your job listing for a weekend Customer Service Representative on the campus information board, I felt that we would be a perfect fit for each other’s needs.

While my on-the-job experience is limited, I have a great deal of experience in dealing with customers. Throughout my teenage years, I have helped out in the family business, a small convenience and souvenir store at the heart of a tourist district.

My duties there were often public-facing, arranging items for sale and assisting customers in finding what they needed. I always did my best to help customers leave with smiles on their faces, even going above and beyond what might be expected. This resulted in many 5-star reviews for the business on Tripadvisor and Google.

Thank you for your consideration. I’d be happy to speak with you in person or via phone to discuss the position and my qualifications further.

With gratitude:

Raul Ascencio

The following motivation letter example concerns an  academic program.  Sue is a high school senior seeking a summer internship after graduation. Her letter is imbued with a passion for the field as well as its relationship to her career goals.

March 1, 2023

Cindy Diver

Caribbean Coral Restoration Project

789 Coastal Road

Nassau, Bahamas

Dear Dr. Diver,

For as long as I can remember, I’ve wanted to do something to help reverse the damage humans have caused to our planet. For that reason, I was thrilled to receive an invitation to apply to the Caribbean Coral Restoration Project summer program.

Though I come from a landlocked state, I received my open water scuba certification from SDI last August. Training took place in a flooded quarry in Pembroke, Kentucky. I look forward to taking my first “real” oceanic open water dive in the warm waters near your research station.

During my high school education, I have pursued as many ecological opportunities as possible. I participated in the 4-H Club’s Wildlife Judging Team for four years, twice winning regional competitions. I also keep an action camera as a constant companion, participating in citizen science projects such as iNaturalist and Cornell University’s annual bird count.

I have been accepted into State University’s biology program, beginning next fall. After obtaining a bachelor’s degree in biology, I plan to pursue my master’s in marine biology. I hope to start that part of my journey with real field experience under my belt. Please feel free to contact me if you require any further information. My application and resume are enclosed.

Key Takeaways

With the correct format and style, you can create a motivation letter that can win over any recruiter. To do so remember the key points that were addressed in this guide.

• Motivation letters can effectively be used in place of cover letters when you have little experience or are applying to a university, internship, or volunteer program.
• Use professional business letter formats.
• Address your motivations and qualifications clearly in the body of your letter.
• Express your personality, passions, and motivations.

Ensuring your letter is written in this style will boost your chances whether you’re an entry-level employee or an experienced worker.

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