meaning of report generator

What Is a Report Generator

Using a valid, reliable report generator ensures a clean and consistent availability of information and eliminates the need to manually create reports.

Jun 22 2020 ● 3 min read

Table of Contents

Report generation – why do we need it, what is a report generator, how to generate a report.

After publishing your content , you’ll want to know some types of information about the action and habits of your visitors, such as their country of origin, their most visited pages, your views per day, and other types of information based on your business.

All this information can help you create strategic decisions to improve your business performance. But, creating your reports manually takes a lot of time and effort – a time you or your employees can spend on more important tasks.

Report generation eliminates the need for manually creating reports, lowering the risk of errors, and allowing you or your employees to do what you do best – to analyze the data .

It uses a report generator – a tool that requires defining the report, including the type of data to retrieve, the location of data, and the method of displaying it.

This allows you to run a report with the report processor extracting the information with the given report definition and combining them with the report layout to produce the report.

Your reports can be previewed in the report generator tool, as well as published to the report server for sharing or administration in the future. After that, you can report the data to your team members, managers, or partners.

A report generator is software used for report generation — the process in which reports are automatically created using insights from various data sources. You can present generated reports online or export reports to different formats that enable quick and easy sharing.

Companies have used Excel for generating reports for years, but a report generator is more professional and convenient, from data entry to data display. Even non-technical users can use it to retrieve data with a few simple clicks.

Features of a report generator include:

• Supporting retrieving data from various data sources and combining them;

• Exporting or printing the reports to CSV, PDF, Excel, images, and other document formats;

• Supporting access control, which means administrators can configure who gets access to the whole server, a single report, folders of reports, or specific cells;

You can make your standard reports by setting specific criteria of who you would like to report on.

Generally, there are two ways to generate a report, full-automatic report generation, or semi-automatic report generation.

Full-automatic generation uses tools that usually have convenient and attractive built-in templates that save valuable time. It requires connecting to the database and dragging the data to the appropriate cell.

Semi-automatic generation is more common than full-automatic report generation and can better meet your personalized needs.

In general, the complete process of creating a report is divided into three steps:

• Connection to database – including opening designers, configuring data sources, designing a new report, and configuring private data sources.

• Report design – including generating new reports, specifying data sources, binding data columns, summarizing, and formatting reports.

• Publishing and browsing reports – including viewing, saving, and publishing reports.

Report generators connect with data sources, collect information, and offer insights in the form of charts or graphs based on the input data so that you can find useful and meaningful information.

These tools provide detailed insights and more visibility over data which helps users make better-informed decisions. They present data clearly and attractively, thus making it more presentable, readable, and useful. After building the report, you can extract it in the appropriate format and share it with whomever it may concern.

A report generator makes things simpler for almost all types of businesses.

Published on Jun 22 2020

Gintaras is an experienced marketing professional who is always eager to explore the most up-to-date issues in data marketing. Having worked as an SEO manager at several companies, he's a valuable addition to the Whatagraph writers' pool.

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A computer program is referred to as a report generator. The purpose of this computer program is to accept information or data from the database, spreadsheet, or XML stream which are the source, and then utilize the data for producing a structured composition satisfying the readership of a specific human. The process in which reports are made by using a tool for users related to business is called report generation and the software used for this method is known as a report generator . For producing reports, a report generator is more proficient and suitable as compared to excel.

Need of Report Generation:

The necessity of making reports manually gets eliminated by report generation. Report generation also reduces the chance of mistakes. It allows us to examine the information/data. Explanation of the report which includes retrieving the type of data, data location, also the strategy for showing that data, all is done by the report generator. 

Report generator permits operation of a report with the report processor and the data is removed with the given definition of the report and joining data with the layout of the report for report creation. The report generation tool not only allows the preview of the report but also its publication to a server to transfer later on. From that point onward, the data can be reported to your colleagues, directors, or accomplices.

Features of Report Generator:

• For every phase of report generation, the report generator is user-friendly and effective.
• From numerous sources of data, report generators can easily extract information.
• Report generator operators with real-time work.  The reports are automatically generated after arranging templates and report the frequency of annual, quarterly, monthly, and day to day reports and are sent to the email address that is set.
• Report generator supports the reuse of templates to generate reports.
• Printing or exporting of reports is supported by the report generator. The report can be exported or printed in pdf, images, or excel.
• Users can review the reports anywhere and anytime by their phones with the help of the report generator.

How does the reports generation process is simplified by Report generators/Report generation software？

There are two types of the report generation process, which are as follows: 

• Full-automatic generation
• Semi-automatic generation

1. Full-automatic Generation: Full automatic generation is a template-based process. YoY (Year over Year), MoM (Month over Month) ranking is the often utilized monetary insights. Take the most often involved for instance, including MoM, YoY Ranking. At the point when the report generator is used, layouts of monetary statistics have been created inside. The full-automatic generation just requires us to link to the database and drag it to the relating cell.

2. Semi-automatic Generation: Each module is generated automatically in semi-automatic generation by using professional functions. Semi-automatic generation is common and can more likely meet clients’ customized requirements as compared to full-automatic report generation.

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Report generation guide

Reports are essential for everything from keeping your stakeholders up to date to analyzing the success of your current business ventures and strategically planning your next efforts. Using report generation software makes it easier to gather data and produce the quality reports you need to support your business.

What is report generation?

Report generation refers to the process of using a tool to generate or collect the data that you’ll include in a report. Many businesses use report generation to collect and condense data into a document that makes it easy to review productivity, profits, losses, and other important details.

Report generation is helpful in many ways. It prevents you from having to manually create reports, which saves significant time and lets you focus on other business processes that truly require your attention.

When you use a report generator, you also remove the potential for human error from the process, making your data more accurate.

Using a report generator saves a lot of time. If you manually prepare reports, you’re often constrained to producing reports quarterly or monthly. With report generation, you can create reports more frequently.

Using technology to streamline the process means that you could potentially create reports monthly or even weekly. These more frequent reports make it easier to keep close tabs on the status of your business, letting you quickly identify issues and make informed decisions to help support your company.

Report generators also make it easy to quickly present the same information in multiple formats. You can easily filter and process data into charts, graphs, tables, and more, making it simpler to review that data.

Here is a Summer Sales report generated by Jotform Report Builder :

What is report generation software?

Reporting tools and software gather data from multiple sources and then produce tables, charts, and other types of presentations. The software makes the information easier to understand without requiring human intervention to process and format it.

A quality report generation tool will be able to pull from multiple data sources, including databases and spreadsheets. It can process that data into file formats like Excel, CSV, and PDF, so you don’t have to worry about converting the data into your desired format.

Quality generation tools also give you control over who can access your data. This feature is particularly important when it comes to maintaining data privacy and protecting your business information. An ideal tool will give you the ability to set permissions not only for all of the data but also for individual reports or even specific cells.

You can choose from many different report generation tools, like Hive, Tableau, Google Data Studio, and ProWorkflow. These tools are available at different price points, and some are even free to use. When you’re choosing the right tool for your needs, it’s important to select a tool that supports the type of reports you produce most often.

What are your automation options?

As you explore different report generation tools, you’ll find that some offer full automatic generation, while others offer semiautomatic generation. Both options have their advantages.

Full automatic generation tools typically have templates that you can use to build your report. You can edit the templates to suit your needs and then drag data into the template cells where you want it to appear. This method is quick, but it can limit the overall report design.

Semiautomatic generation gives you more customization options, letting you truly tailor the report to your needs. It does require a bit more work than full automatic generation, but the results you get are often well worth the extra effort.

To create a semiautomatic generation report, you’ll need to design that new report and configure and specify your data sources. You’ll also need to format the report and then ultimately review, save, and publish it.

What are the different types of reports you can generate?

Before you choose a report generation tool, it’s important to determine the types of reports you’ll need to create. We’ve included some of the most common data-driven report types below that you would be most likely to create with a report generation tool.

Periodic reports

Periodic reports are the most common type of report. They’re generated at consistent intervals, such as yearly, monthly, or quarterly. Because the reports are scheduled and reflect the same time frames, they’re useful for comparing the performance of your business across these time periods.

You can use periodic reports to track different performance elements. For example, you can generate social media reports and marketing analytics reports periodically so you can quickly see the performance of your marketing campaigns .

Analytical reports

Analytical reports are highly detailed, data-driven documents that allow you to analyze information like your business transactions and revenue.

Marketing dashboards

Marketing dashboard reports provide a look into your real-time marketing efforts. They’re a quick glance at your current strategies, including your marketing spend, your active channels, and your marketing campaigns.

Internal reports

Internal reports are company reports that help keep teams informed about certain topics and important updates or announcements. You may send them to your entire organization to keep all of your staff aware of updates and news as well as to share performance metrics and important data.

Visual reports

You can present nearly any report in a visual form. Visual data reports make it easier to interpret data clearly and quickly. With visual reports, people don’t have to sort through rows of spreadsheet data, as visual reports make the significance of the data readily apparent.

With a tool like Jotform Report Builder , you can easily convert data into visual reports. You can organize data submissions in the ways that best reveal insights, whether that’s with charts, graphs, or other visual media. These visual reports are ideal for sharing with your teams, your whole company, and with stakeholders.

What are some best practices for creating reports?

As you create reports, following certain best practices can help ensure that you get maximum value out of each document and the effort that went into it.

Ensure consistency

Reports are valuable because they let you measure the data from one time period against the data from a previous time period. You can most easily accomplish this when your reports are consistent.

Think about how you can stay consistent in the measurements you use, the time periods you measure, and even the location in the report where you present the information. The more consistency you can provide, the easier it will be to compare the reports to each other.

Incorporate your branding

Look for ways to incorporate your branding into every report, especially if you’ll be releasing them to the public or to your stakeholders. You can accomplish this by adding your logo to your report headers and by including your branding colors in section headers.

If you’re creating a visual report, you might have the opportunity to add photos of your products, social media posts, and other elements for an extra personalized touch.

Keep your design clean

Reports can easily become too cluttered, which makes them overwhelming and difficult to read. Focus on a clean design with plenty of white space. If you’re printing your reports, it’s important to opt for a large font that’s easy to read. Use dark colors against a white or light-colored background, and resist the temptation to incorporate graphics or logos into the background, which can make the information more difficult to read.

Set milestones

It can be difficult to determine successes and measure your data if you don’t have anything to compare it to. Milestones create benchmarks that can help you recognize when you’re succeeding and when you need to improve your organization’s performance.

Work with your team to establish milestones for the data you’re including in your report. Be sure to include those milestones in every report so it’s easier to measure all of the information you’re presenting.

Stick to the point

When you’re working with a large amount of data, it can be tempting to include everything in a report. That’s not necessary, and it can be counterproductive if you make the report overwhelming to digest. Instead, think about the report’s purpose and audience, and include only the data that’s most relevant.

While initially designing a report can be more time-consuming, report generation software can help you streamline the process. Once you’ve created a report template, you can use that template for all of your future reports.

Of course, that means it’s important to put in the extra time and effort to get the template right from the start, so don’t hesitate to incorporate teammates and supervisors in the design process to ensure you create a report design that will serve your business well.

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Streamline Your Reports: The Power of Report Generation Software

In today’s data-driven world, the volume of data is skyrocketing. By 2025, it is estimated that the world will produce slightly over 180 zettabytes of data . 

With such an enormous amount of information, efficient tools are essential for processing and analyzing it. That’s where report generation software comes in. 

In this blog, we will delve into how report generation software can streamline your reporting process, saving you time and effort while unlocking valuable insights from the vast sea of data.

 Discover the transformative capabilities of report generation software and learn how it empowers businesses to make better-informed decisions based on accurate, visually appealing reports.

Join us as we explore the significant impact of report generation software in harnessing the power of data for improved decision-making and business success.

What Is Report Generation Software ?

Report generation software is a powerful tool designed to automate the process of creating, designing, and generating reports from raw data.

It streamlines the reporting process by extracting relevant information, organizing it into a structured format, and presenting it in a visually appealing manner.

With report generation software, businesses can easily compile data from various sources, apply calculations and transformations, and generate comprehensive reports with charts, graphs, tables, and other visual elements.

Importance Of Reporting Systems In The Business World

In the fast-paced and data-driven business world, reporting systems play a vital role in enabling organizations to make informed decisions and drive success.

In this listicle, we will explore the importance of reporting systems in the business world and how they contribute to better decision-making, enhanced efficiency, and strategic growth.

1. Data-Driven Decision-Making

Reporting tools enable businesses to access accurate and timely data, allowing decision-makers to base their choices on solid information rather than assumptions or guesswork. 

They provide comprehensive reports with visualizations and data summaries that highlight trends, patterns, and correlations, enabling leaders to make data-driven decisions that align with business objectives.

2. Performance Monitoring

Reporting tools offer real-time visibility into key performance indicators (KPIs) across various departments and processes. 

They track metrics such as sales figures, customer satisfaction ratings, production efficiency, and financial performance. 

By monitoring these metrics, businesses can identify areas of improvement, measure progress toward goals, and take proactive measures to address any bottlenecks or underperforming areas.

3. Compliance and Governance 

Reporting software help organizations comply with regulatory requirements and internal governance policies. 

They generate accurate and auditable reports that demonstrate adherence to standards and regulations. 

These reports can be used for internal audits, external audits, and compliance checks, ensuring that the organization operates within legal and ethical boundaries.

4. Business Insights

Reporting software transforms raw data into meaningful insights through visualizations, charts, and graphs. 

They allow stakeholders to understand complex information quickly and identify trends, outliers, and correlations. 

These insights provide a deeper understanding of market dynamics, customer behavior, and operational efficiency, helping businesses identify opportunities, make strategic decisions, and optimize performance.

Ideas To Streamline Your Reports With Report Generation Tools

In this section, we will explore five practical ideas to streamline your reports using these powerful tools. 

By implementing these strategies, you can save time, enhance accuracy, and present information clearly and compellingly. 

Get ready to optimize your reporting workflow and unlock the true potential of report generation tools.

1. Automate Data Extraction and Integration

Report generation tools offer seamless integration with various data sources, allowing you to automate the process of extracting and integrating data. 

These tools can connect to databases, spreadsheets, APIs, and other sources, automatically pulling relevant information. 

You can define data extraction rules, specify filters, and even schedule regular data updates. This not only saves time but also ensures data accuracy, as manual data entry and manipulation are eliminated.

2. Customize Report Templates

Take advantage of the extensive customization options provided by report generation tools to create branded and consistent report templates. 

You can define the layout, headers, footers, font styles, colors, and even add your company logo. 

Predefined templates not only save time but also maintain a professional and cohesive look across all your reports, ensuring a consistent visual identity that aligns with your brand guidelines.

Dotnet Report offers an open-source front end that empowers you to customize the layout of your reports according to your specific requirements. 

With this flexibility, you have complete control over the design, structure, and presentation of your reports.

3. Utilize Dynamic Report Filters

Make your reports more interactive and user-friendly by incorporating dynamic report filters . 

Software for report generation allows readers to customize the report view based on their specific requirements. 

Users can select specific date ranges, filter data by categories or regions, or sort data columns to focus on relevant information. 

Dynamic filters enhance report flexibility and empower users to explore data on their terms, improving engagement and understanding.

Dotnet Report’s grouped reports feature includes an automatic drill down option, providing you with the ability to expand and view the complete list of data rows that were grouped. 

This functionality allows you to delve deeper into your data, gaining valuable insights and exploring the underlying details within each group. 

With the automatic drill-down option, you can easily navigate through the grouped data, expand specific groups of interest, and access the granular information you need.

4. Integrate Visual Elements

Enhance the visual appeal of your reports by incorporating charts, graphs, and other visual elements . 

Software for report generation offers a wide range of options for data visualization, allowing you to present complex information in a visually engaging manner. 

You can choose from various chart types, such as bar charts, pie charts, line graphs, or heatmaps, to effectively communicate trends, comparisons, and patterns. 

Additionally, you can apply color schemes, annotations, and drill-down capabilities to further enhance the visual representation of your data. Visuals help readers grasp insights quickly and make data-driven decisions more effectively.

Dotnet Report offers users interactive data visualizations that enhance the understanding and interpretation of their data. 

With a wide range of visualization options, such as charts, graphs, and dashboards, Dotnet Report enables users to transform complex data sets into compelling visual representations.

5. Schedule Automated Report Delivery

Save time and ensure timely delivery of reports by scheduling automated report generation and distribution. 

With report generation tools, you can set up regular report generation at predefined intervals, such as daily, weekly, or monthly. 

Additionally, you can define recipient lists and specify delivery channels, such as email or collaboration platforms. 

This automation eliminates manual report generation tasks and ensures that stakeholders receive the latest insights promptly, enhancing collaboration, and decision-making efficiency.

Streamline your reporting process and keep up with the most recent data using the built-in report scheduler in Dotnet Report . 

With this feature, you can easily schedule reports to be emailed to yourself or your team at regular intervals, guaranteeing that you have access to the most up-to-date information.

The report scheduler eliminates the need for manual report generation and distribution, saving you time and effort.

By implementing these ideas and harnessing the power of report generation tools, you can streamline your reporting process, increase productivity, and present data in a compelling manner. 

Embrace these strategies and unlock the full potential of your reports for better decision-making, improved operational efficiency, and business success.

Generate Insightful Reports With Dotnet Report

In today’s data-driven world, having access to meaningful insights is crucial for making informed business decisions. 

With Dotnet Report , you can effortlessly generate visually appealing and highly informative reports that reveal the hidden gems within your data. 

Whether you’re analyzing sales trends, customer behavior, or operational metrics, Dotnet Report equips you with the tools you need to transform raw data into actionable intelligence.

Dive deep into your data, explore patterns, and uncover valuable insights that can drive your business forward. 

Why Dotnet Report Should Be Your Go-To Solution?

1. customization at your fingertips.

Dotnet Report offers an open-source front end that puts the power of customization in your hands. 

Tailor your reports and visualizations to meet your specific requirements, ensuring they reflect your unique branding and style.

2. Visualize Data with Precision

With Dotnet Report, you can design and customize charts, graphs, and interactive dashboards, delivering visually stunning and informative reports. 

Leverage intuitive tools for filtering data, running analytics, and presenting complex information clearly and engagingly.

3. Secure Your Data

Data confidentiality is paramount, and Dotnet Report understands that. We prioritize your data’s security by incorporating robust user role management. 

Maintain control over access levels and permissions, ensuring only authorized users can access and interact with your valuable information.

With an intuitive user interface, a wide range of customizable features , and seamless integration with various data sources, Dotnet Report empowers you to create dynamic and impactful reports that deliver a clear and compelling narrative. Don’t settle for dull and static reports. 

Harness the full potential of your data with Dotnet Report and gain the competitive edge you need to thrive in today’s fast-paced business landscape.

Final Thoughts

In the realm of data-driven decision-making, the apprehension among IT decision-makers regarding the capability of their IT infrastructure to meet future data demands is a pressing concern. 

Surveys reveal that a staggering 43% of IT decision-makers harbor fears about their infrastructure’s ability to handle the ever-growing volume of data. However, this emphasizes the crucial role of effective reporting in addressing such challenges. 

By leveraging robust reporting tools and strategies, organizations can efficiently manage, process, and extract insights from the massive influx of data.

Sign up for a 14-day free trial wit Dotnet Report today and witness how our embeddable ad hoc reporting engine can help you streamline your business reports in no time!

Frequently Asked Questions

1. what is report generation in software development.

Report generation in software development refers to the process of creating and generating reports from structured data. 

It involves extracting relevant information from databases or other data sources and presenting it in a structured format that is easy to understand and analyze. 

The report generation tool automates this process, allowing developers to define report templates, specify data sources, and generate reports with minimal manual intervention. These reports can range from simple summaries to complex visualizations, depending on the requirements of the application. 

By incorporating report generation into software development, developers can provide users with valuable insights and actionable information, enhancing the overall value and usefulness of the software.

2. What are the 3 main purposes of a report?

Reports serve three main purposes: information, analysis, and decision-making. 

Firstly, reports provide information by presenting data in a structured and organized manner, allowing users to quickly access relevant details and facts. They provide a snapshot of the current state of affairs, such as sales figures, customer demographics, or project progress. 

Secondly, reports facilitate analysis by summarizing and analyzing data to identify patterns, trends, and outliers. By presenting data in a meaningful way, reports enable users to derive insights and make informed decisions based on the analysis.

Lastly, reports play a crucial role in decision-making. They provide the necessary information and analysis to support decision-makers in evaluating options, formulating strategies, and taking appropriate actions to achieve organizational objectives.

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AI in Marketing Reporting: More Than Just Automation

AI in marketing reporting is transforming the way brands interpret vast amounts of data. By leveraging AI, marketers are now able to identify subtle trends, predict customer behaviors, and personalize campaigns at scale. This evolution means data analysis is no longer just about what happened in the past, it’s about foreseeing future opportunities and challenges. 

As we explore AI’s profound impact on marketing reporting, we’ll uncover how it empowers data-driven strategies, optimizes customer engagement, and ultimately drives competitive advantage in a rapidly evolving digital marketplace.

What Is an AI Report Generator?

An AI report generator is like having a smart assistant for your marketing data. It uses AI to sift through your data, picking out key trends and insights. It's not just about putting numbers into a report, it's about understanding what those numbers mean.

The tool predicts how your campaigns might do in the future and gives you clear, actionable advice. What's great is that it turns complex data into reports that are easy to grasp, saving you time and letting you focus on big-picture strategies. 

Let's take a look at how AI report generation works on a real-world example. 

AI Report Tool in Action

Improvado AI Agent exemplifies the transformative power of AI in marketing reporting.

AI Agent allows technical and non-technical users to interact with data in natural language, ask any analytics-related questions, and receive immediate insights. The agent works on top of Improvado's data platform translating your questions into SQL and querying your dataset to provide you with an answer or report.

For instance, you can ask the agent to build a budget pacing report: show ad spend from Google, Bing, and other platforms, compare ad spend for varied categories, or assess PPC spend against the remaining budget for distinct timeframes, such as quarterly or annually.

Once you have your answer, you can continue your conversation with the agent. Whether it’s asking for more granular insights or campaign advice, AI Agent has got you covered.

Discover more AI Agent reporting use cases and capabilities. 

AI Agent is like a front-end for your dataset. 

The agent is powered by a custom large language model (LLM) similar to ChatGPT that enables AI Agent to understand your questions in plain English, translate them into SQL, and query your dataset. 

Schedule a consultation to see how Improvado AI Agent can speed up your marketing analytics routines.

The technology behind ai report generators.

Machine learning (ML) and natural language processing (NLP) are the foundational pillars of AI report generators. While both are subsets of artificial intelligence, they serve distinct yet complementary roles in the process of AI reporting.

Machine Learning: The Brain of the Operation

Machine learning is essentially the brain of the AI report generator. It involves training algorithms on vast datasets, allowing the system to make predictions or decisions without being explicitly programmed for the task.

In the context of report generation, ML algorithms sift through data, discern patterns, and extract meaningful insights. Over time, as the system is exposed to more data, it refines its algorithms, ensuring that the generated reports are increasingly precise and relevant.

Natural Language Processing: Making Sense of Data

Natural language processing, on the other hand, deals with the interaction between computers and human language. It's the mechanism that translates the complex patterns and insights derived from ML into coherent, human-readable text.

NLP ensures that the reports produced are not just a jumble of numbers and facts but are structured in a way that's easily understandable. This involves tasks like sentence formation, grammar checks, and context understanding.

Large Language Models: Crafting Detailed Narratives from Data

Large language models (LLMs) take AI reporting a step further by generating detailed, narrative-driven reports from data. 

LLMs are subsets of NLPs trained on vast amounts of text, excel at translating complex data patterns into clear, narrative-driven insights. LLMs analyze and comprehend data, then articulate it in a coherent, human-like manner.

The strength of LLMs lies in their ability to contextualize statistics and findings, making them more relatable and easier to understand. This involves sophisticated language skills like narrative structuring, contextual interpretation, and clear communication of complex insights.

Synergy of ML and NLP

The true magic happens when machine learning and natural language processing work in tandem. While ML dives deep into data, identifying patterns and drawing conclusions, NLP takes these conclusions and crafts them into comprehensive reports. This synergy ensures that AI report generators deliver outputs that are both data-driven and user-friendly.

Data Management Technologies: Ensuring Quality Inputs for Accurate Outputs

In AI reporting, the adage "garbage in, garbage out" holds true. The quality of insights generated by AI is directly linked to the quality of the underlying data. 

Data management technologies like Improvado are crucial in this context, as they aggregate, normalize, and perform quality assurance on data from various marketing and sales platforms.

These technologies play a pivotal role in ensuring that the data fed into AI systems is accurate, complete, and consistent. This involves complex processes of data cleansing, deduplication, and integration, ensuring that disparate data sources are harmonized and ready for analysis.

Benefits of Using AI for Report Generation

Embracing the power of artificial intelligence has led to transformative changes in how we generate and understand reports. Delving into the benefits of AI for report generation reveals a future where efficiency, customization, and accuracy are not just desired but expected.

Swift and Efficient: The Speed Advantage

One of the most notable advantages of AI report generators is their speed . In a world where time is often equated with money, the ability to produce reports rapidly and react to the findings immediately can be a game-changer. 

Traditional methods might require hours or even days to compile, analyze, and present data. In contrast, AI-powered tools can accomplish these tasks in mere minutes, ensuring that businesses and individuals can make timely decisions based on the latest data.

While AI reporting is new, we already have studies that prove the transformative effect of AI integration on operational efficiency. 

A group of social scientists from Harvard Business School studied how ChatGPT-4 affects the daily work of a global management consulting firm. The study has shown that specialists using AI finished 12.2% more tasks on average, completed tasks 25.1% more quickly, and produced 40% higher quality results than those without.

Tailored to Your Needs: The Power of Adaptability

Every organization and individual has unique reporting needs . AI report generators are designed with this in mind. They possess the ability to adapt to various data sets and requirements, ensuring that the output aligns with the specific needs of the user. Whether it's a specific format, certain data points, or particular visualizations, AI tools can be customized to deliver precisely what's needed.

Accuracy at Its Best: Minimizing Human Error

Human error is a natural part of any manual process. Whether it's due to oversight, fatigue, or simple miscalculations, mistakes can creep into manually generated reports. AI report generators, however, are immune to such pitfalls. By automating the data analysis and report generation process, these tools ensure a level of accuracy that's hard to achieve through manual methods. This not only instills confidence in the reports but also ensures that decisions made based on them are sound.

Limitations and Challenges of AI Reporting 

While AI report generators have undeniably transformed the landscape of data analysis and reporting, it's essential to recognize that they are not without their challenges and limitations. By being aware of these potential pitfalls, users can make more informed decisions and optimize the benefits of these tools.

Data Dependency

One of the primary limitations of AI report generators is their heavy reliance on data. The quality of the generated report is directly proportional to the quality of the input data . If the data is incomplete, biased, or inaccurate, the AI will produce misleading or incorrect reports.

Lack of Human Intuition

AI operates based on algorithms and patterns. While it excels in processing vast amounts of data quickly, it lacks human intuition and the ability to understand context in the way humans do. This can sometimes lead to reports that, while technically accurate, might miss nuances or subtleties.

Consider a scenario where a marketing team launches a new campaign that coincides with a major, unrelated news event. The AI reporting tool, analyzing data trends, might attribute a sudden spike in website traffic solely to the effectiveness of the new campaign. However, a human marketer might recognize that the traffic increase could partially or entirely result from heightened online activity due to the news event, not just the campaign.

Over-Reliance on Automation

There's a risk that users might become overly reliant on AI for report generation, sidelining critical thinking and manual analysis. This over-reliance can lead to missed opportunities for deeper insights that a human analyst might catch.

Complexity and Learning Curve

While many AI report generators are designed to be user-friendly, some advanced tools come with a steep learning curve. Users might need training or expertise to harness their full potential effectively.

The Ethics of AI Report Generation

In the age of technological advancements, the integration of AI into various sectors, including report generation, has brought forth a myriad of benefits. However, with these advancements come ethical considerations that warrant reflection and discussion.

Navigating the Ethical Landscape

The use of AI for generating reports, while efficient, introduces concerns about authenticity, bias, and data privacy. As machines take on tasks traditionally performed by humans, the line between machine-generated content and human thought becomes blurred, leading to questions about the originality and credibility of such reports.

Bias and Fairness

One of the primary ethical concerns revolves around bias. AI systems are trained on vast datasets, and if these datasets contain biases, the AI can inadvertently perpetuate or even amplify them. This can lead to skewed or misleading reports, which can have significant implications, especially in sectors like finance, healthcare, and law.

Imagine a financial services company uses an AI reporting tool to analyze customer behavior and preferences to tailor its marketing strategies. The AI system is trained on historical customer interaction data. However, this data predominantly reflects the behavior of a specific demographic group, say middle-aged, high-income individuals, due to the company's past marketing focus.

As a result, the AI tool develops a bias towards this demographic. When generating reports and insights, it overemphasizes preferences and behaviors of this group while underrepresenting or misinterpreting the needs of other important customer segments like younger, lower-income individuals, or retirees.

This bias in the AI's reporting could lead the company to continue focusing disproportionately on the middle-aged, high-income group, potentially missing out on opportunities and alienating other valuable customer segments.

Data Privacy and Security

Another pressing concern is data privacy . AI report generators require access to data to function. Ensuring that this data is handled securely and that individuals' privacy is maintained is paramount. There's also the question of consent – do individuals know and agree to how their data is being used?

Authenticity and Accountability

With AI-generated reports, there's a potential risk of misinformation or inaccuracies. Determining accountability in such cases becomes challenging. Is the AI system at fault, or is it the developers behind it? And how can users verify the authenticity of an AI-generated report?

Looking Forward

As AI report generation technology advances, we anticipate more precise and contextually aware analytics. The focus will likely shift towards enhancing AI's interpretive capabilities, mitigating biases, and integrating more diverse data sources for well-rounded insights. 

For marketers, this means a future where AI tools not only automate reports but also provide deeper, actionable insights, tailored to specific business contexts. Keeping pace with these developments will be crucial for effectively leveraging AI in strategic decision-making, ensuring that data-driven insights continually propel business growth and innovation.

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Boost Your Productivity Levels With Automated Reporting System & Tools

Table of Contents

1) What Is An Automated Report?

2) Benefits Of Automated Reporting

3) Report Automation Tips, Tricks & Tools

4) Automated Reporting Examples

5) Types Of Automated Reporting Tools

6) Challenges of Automated Reporting

7) Machine Learning & AI in Report Automation

Data, information, and insights are all around us. To exceed your potential and stand out in an increasingly competitive market, there is always a new business plan to make, a new strategy to develop, and a new report to generate - and they all take time. Since massive amounts of information are generated by every second, businesses are always on the lookout for the best possible online data analysis tools - innovations that will ultimately make their processes easier, faster, and more effective.

Productivity has become the epitome of successful professional processes. While every manager seeks how to increase productivity and decrease costs, some invaluable processes can push toward sustainable development - fortunately, automated reporting and systems are the way forward.

That said, in this post, we will explain what an automated report is and its benefits, the ins and outs of the process, and finish with examples from the real business world. 

After reading this article, you will be equipped to create your own autonomous practice, understand the fundamentals of report automation, and enhance your analytical capabilities with the help of modern online reporting software .

Let's get started.

What Is An Automated Report?

An automated report is a management tool used by professionals to create and share organizational reports at a specific interval without having to update the information each time. These updates are usually made in real time with the help of smart reporting tools.

These reports completely eliminate traditional means of communicating data since they rely on business reporting software that uses cutting-edge BI, technology, and smart features such as interactivity, a drag-and-drop interface, and predictive analytics, among others. These reports have the power to store all your insights and generate beautiful dashboards that can tell your data narrative in a simple, visual way. 

The technology behind these insights will enable triggers so that you don't have to manually check if an unexpected organizational event occurs or export multiple spreadsheets to generate one single file.

Benefits Of An Automated Reporting System

Now that we’re up to speed with the concept of smart reporting, let’s look at the benefits.

Report automation will improve your business at its core, empowering you to develop strategies and initiatives that are better than your competitors. To put this into perspective, here’s a rundown of the main benefits for your company.

• Time & cost savings: If you automate reports, you will save colossal amounts of time and money on manually tracking, updating, and adding key information to the mix. Naturally, time and money are correlated, so by automating reports, you will reap the rewards of valuable data-driven insights while empowering your team to place their efforts into more creative or strategic activities. In addition, an automated reporting system is designed to provide accurate, dynamic, and highly visual insights that will bestow your organization with greater intelligence. In turn, this will improve your decision-making while giving you the insight to streamline any inefficiencies in your processes and, ultimately, save you more money while generating more profit.
• Accessibility, transparency & productivity: By serving up autonomous insights from one central location, automatic reports will give everyone in the organization the tools to perform better in their individual roles while benefiting from shared visualizations that are robust, reliable, and accurate. As modern automated reporting tools are easy to use and understand, everyone will find them accessible. As they will ensure all of your essential insights are up to date, it’s possible to use autonomous reports to support discussions in collaborative brainstorming sessions or team meetings, leading to increased creative output. The result? A more transparent, more collaborative environment that will keep your teams connected with each other , leading to increased productivity across the board, and a business built for sustainable growth.
• Real-time decision-making: When using manual reporting tools or processes, it’s easy to get bogged down. In addition to this, more cumbersome reporting processes return data that is harder to understand and often inaccurate. With automated reports, you will gain access to accurate data presented in the form of visual KPI metrics - information that benefits real-time decision-making. In essence, this style of reporting provides clarity. It is simple to set up and serves up responsive data that users can leverage with a simple glance. If you see an issue emerging, you will be able to consult your t and make an informed, accurate decision that will save you time, money, or an organizational headache.
• Growth & development: The above elements, coupled with the fact that you can access report automation tools 24/7 from multiple devices, meaning that by embracing this innovative branch of data analytics, you will set your company up for ongoing growth and development. With the help of an interactive digital dashboard , you can respond to constant change with confidence while maintaining a level of innovation that will give you an all-important edge on the competition at all times. This is an asset that’s invaluable in an ever-evolving digital landscape.
• Reduce the risk of human error: Another key benefit of automating reports is the fact that it leaves less room for human error. A small analytical or administrative error can cost your company time and money. But by using reports automation technology, you will drive down the necessity for laborious manual data entry, connecting with insights that are digestible, accurate, and reliable in equal measures.
• Improve compliance: When dashboards are generated automatically, and it is possible to ensure delivery at the right time and location, compliance becomes more accessible and routine. In our data-driven age, informational compliance is critical to ensure your organization remains credible, legal, and trustworthy. Automated reporting will ensure you stay on the right side of the red tape at all times.

Your Chance: Want to test modern reporting automation software? Explore our 14-day free trial & automate your processes with datapine!

Report Automation Tips, Tricks & Tools

Did you know? 67% of business decision-makers believe implementing digital or software solutions is vital to remain competitive.

The potential of automation certainly has a positive impact on productivity levels since the entire workforce can focus on more human-centric tasks while embarking on deeper discussions surrounding the meaning of the data, migrating away from tedious tasks and manual calculations in the process. But how does this look in practice?

To make sure you make the most out of autonomous reporting before you start, answer these critical questions and consider these tips or tricks.

1.  What are my reporting needs?

First of all, it’s important to consider your specific informational needs. Depending on what you believe will benefit from increased intelligence or efficiency (you might feel that you want to improve your customer service communications without hindering productivity, for instance), you can make informed decisions on the types of features, dashboards, and visualizations that will best suit your organization. At this point, it’s also worth considering who will be working with your automation reports and the kind of insights into functionality they will need to succeed.

 Work through your specific needs with care and you will form solid foundations for your next automatic reporting question…

2. What kind of KPIs do I need to integrate?

KPIs are the center of each tool and you need to communicate them clearly and on point. Choosing the most important ones to generate a comprehensive narrative should be your first step in automating reports. By creating visuals with the help of a dashboard designer , you can have all your KPIs on a single screen, ready to explore by utilizing powerful interactive features.

3. At what frequency do I need to send my reports?

This question will help you determine whether your insights will focus on an operational level or strategic. Operational reporting has its foundations over shorter periods, often daily or weekly, and concentrates on lower-level KPIs. Strategic, on the other hand, look at metrics that need to be monitored over a longer period of time to be able to derive the best possible conclusion.

You can explore our guide on financial reports , where we analyzed various types of reports and provided examples.

4. What type of report would suit my recipients the best?

As mentioned, AI-driven reports have numerous features that should make your working life easier. When it comes to developing a proper autonomous reporting system, you should look for these invaluable options to get the better out of your efforts:

• Standard and customized reports: No matter the number of recipients, standard and customized reports are simply sent to designated email addresses on a defined schedule. Their content and filters can be customized so you have complete control over the information you want to share.
• Live dashboards and/or secure viewer area: If you want to share or send your whole dashboard, a simple URL is all you need. Additionally, you can assign a viewer area where the user can access the dashboard and use filters that are assigned by you, but they can't edit or rearrange the dashboard themselves.
• Embedding the dashboard: By taking a step further, your dashboards can be embedded into your own application or website, for example, you can take over the complete product and present it to your clients as your own. By using embedded BI tools like datapine, you get all the benefits of the software without having to invest tons of money and time in creating your own. 
• Printing bounds: Printing, although a more traditional way of presenting data, can sometimes prove to be useful, especially for an in-person meeting. You can simply set a reminder for printing your dashboards, and all the updated metrics will be there, in a functional PDF or PNG format.

5. Define your core aims & goals

While this sounds glaringly obvious, you’d be amazed at how many people overlook this golden rule. Now, we’ve already outlined the importance of setting your KPIs. What we mean here is: to decide on the specific departments, processes, or functions you feel could benefit from streamlining and define your core data automation goals within those parameters.

Do you want to make paid advertising efforts more efficient? Are you looking for a better, more effective way of displaying your team’s performance metrics? Is saving time sifting through your recruitment insights a top priority? If you set specific goals, you will streamline your data analytics strategy in the right areas. As a result, your autonomous insights will provide responsive, intelligent insights related to the departmental functions that matter most. For example, your sales team can constantly access your social media reports and see how many leads you are getting from a certain campaign. 

6. Provide access & education

When it comes to automatic reporting, the more people can benefit, the better. Rather than giving sole access to a selected few, you should run workshops to enlighten everyone in the company on the virtues of automated data reporting.

By giving everyone in your organization some form of access to your tools and templates and teaching them how to use them to their advantage, you will create a data-driven reputation that will increase productivity and engagement across the board. This also extends to partners and clients: by providing access to your automated reports, you will empower them to check their performance by working with responsive, reliable live data.

7. Work with advanced technologies

Automated reporting comes with a wealth of intuitive technologies that make the curation, collection, visualization, and analytical processes simpler, swifter, and more accurate.

Driven by artificial intelligence (AI), many automated reporting systems features deliver dynamic informational visualizations and deep-dive insights with minimal human intervention. Using these autonomous technologies to your advantage will streamline your operations while making sure you never miss vital trends, patterns, or information.

Data alerts are a prime example of AI-based report-style functions. Powered by neural network and machine learning technologies, intelligent data alerts notify you of critical organizational milestones (when a benchmark is met or a certain pattern emerges that needs immediate attention, for instance) based on your specific goals and needs. A powerful function that will boost your business intelligence (BI) capabilities across the board while minimizing the amount of manual work invested in constantly monitoring how the data fluctuates. 

8. Keep refining & measuring

Automate reports are incredibly powerful and valuable. But that doesn’t mean you can run a report and expect it to deliver value indefinitely.

To enjoy a healthy return on investment (ROI) from your intelligent reports, you should check in with them periodically to ensure that the data you’re working with is still relevant. If your company evolves or the industry around you changes, you might need to redefine your goals slightly and make refinements to your visualizations. Doing so will ensure you keep on reaping those boosting rewards.

9. Choose the best tool for your needs 

No matter the industry, the process of data gathering is tedious and time-consuming. Imagine how much time is reduced by simply introducing automated report generation across departments. To be able to make the most out of it, you should choose report automation tools wisely according to your specific needs.

While some business intelligence tools include automated reporting features as well as interactive dashboards, others such as datapine, offer, in addition, a number of advanced ways to perform quality analysis such as predictive analytics, and data connectors to see all your information in one place, and data alerts that let you know when anything unconventional happened in your data. Like this, when choosing your automatic reporting tools you should always take into consideration the extra potential you can extract from them. 

10. Use modern automated reporting tools

Working with modern automated reporting tools is the way forward. As we told you, BI solutions such as datapine, offer the option of creating standard or customized platforms while consolidating your most valuable data in one dynamic and accessible dashboard. Watch our video overview to see our automated reporting tool in action: 

To fully understand how report automation software benefits the operational and strategic initiatives of companies, no matter how big they are, we have prepared industry real-world examples that we will explore in more detail and ensure you get a visual understanding of smart reporting in practice.

Automated Reporting System in Business Scenarios

To put the power of automated reporting into perspective, we’re going to look at 15 dashboards based on common organizational functions, departments, and situations.

1. Automated reporting in the manufacturing industry

The manufacturing industry needs continuous automation throughout processes, and each part of the company needs to work flawlessly in order to avoid potential internal issues and cost increments. That's why an agile BI dashboard such as the one below can help in the process.

**click to enlarge**

This dashboard aims to report on the production status of a manufacturing company. Automation, in this case, is crucial. When there are numerous touchpoints to control, analyze and react to, if necessary, the software will prove to be priceless. By letting the dashboard automatically monitor and report if there are any issues, companies can improve their efficiency - exponentially. Manufacturing KPIs such as the production volume, the number of active machines, and the top 5 machines by production volume will certainly give you a clear overview of the status of your equipment.

You don't have to manually update any data, autonomous reports will provide the full scope of your production processes and deliver information in a timely manner.

2. Automated reports in marketing

Marketing is one of the functions that require regular and updated reports, no matter if it's daily, weekly, or monthly data in question. To be able to launch and optimize the best possible campaign, a visual marketing report can let you focus on the data at hand, excluding the time needed to export spreadsheets and write a completely new document. In marketing, this notion is precious.

Automated marketing reporting can help drill down into the performance of paid promotional efforts. By sending this report weekly or monthly, without the need to manually update each piece of content, your marketing department will save countless hours in report creation. Additionally, if you manage multiple client accounts in an agency, then this report can also be embedded, and white-labeled as a client reporting dashboard , so you can use it as your own brand and adjust it so that it fits your client's needs.

3. Automation in logistics & transportation

In a thriving digital economy where it’s possible to connect with customers or clients wherever they are in the world, you need to ensure your transportation logistics are fully optimized across every key touchpoint.

Designed to offer a detailed snapshot of essential logistics metrics , including loading & weight as well as delivery times, destination, and status, our smart transportation dashboard will help you streamline your strategy with minimal friction. Here, you can pinpoint issues or areas that need improvement while continually benchmarking your activities for ongoing fluency, consistency, and growth.

4. Automation in sales & revenue growth

Where would your company be without a regular flow of sales? To maximize your sales efforts and campaigns while maintaining consistently high productivity levels, you need the right insights - and our sales dashboard delivers.

Boasting a balanced mix of KPI-based sales graph types, charts, and visualizations, this savvy tool offers deep-dive information based on your cross-selling or upselling activities, incremental sales according to a campaign, revenue per sales rep, and more.

This melting pot of deep-dive insight will help you refine your messaging, strategies, and lead-generation campaigns for constant growth and success while driving down unnecessary costs - an essential tool for every modern business. 

5. Automated procurement & quality control

How you procure your goods, services, and assets will have a huge impact on your company’s overall growth as well as its bottom line.

Our procurement dashboard is a nerve center of information, serving up KPI-centric insights including vendor rejection rates & costs, supplier quality rating, emergency purchase ratio, purchases in time & budget, and spending under management.

By accessing this stream of information frequently, you can assess the value of your existing suppliers while identifying any potential kinks in your procurement process. By doing so, you will become more financially efficient and ensure there are no roadblocks or bottlenecks in your procurement chain, making your organization healthier in the process.

6. Automating financial management and strategy

Automating reports for financial efficiency is essential, as they will help keep your business secure, fluent, scalable, and attractive to potential investors.

This dynamic financial dashboard is equipped with a host of valuable KPIs that provide a panoramic insight into all key financial areas of the business. With accurate insights based on cash conversion cycles, working capital, budget variance, and vendor payment error rate, delivered in a digestible, autonomous fashion, here you have all of the insights you need to keep your company’s monetary management strategy as healthy as possible.

With key past, predictive, and in-the-moment metrics all on the same page, here, you can also nip any emerging issues in the bud while formulating initiatives that will ultimately reduce unnecessary costs and contribute to boosting your bottom line.

7. Automation in customer service reporting

In today’s ultra-connected digital age, customer service and experience are the key brand differentiators across industries. If you improve your customer support, care, and communications, you will accelerate the growth of your organization.

The problem is, with so many queries to resolve and an ever-increasing number of channels to consider, taking an analytical approach to your consumer-facing strategy can seem like an uphill struggle. But by working with reporting automation, you can get ahead of the pack.

Our autonomous service team platform is equipped with a balanced mix of highly-visual customer service KPIs that offer deep-dive insights into first-call resolutions, response times, top-performing agents, and issue numbers. This melting pot of information will give you everything you need to improve your decision-making while developing targeted initiatives to improve your accuracy, efficiency, and customer service output.

8. Automation in personnel and workforce management

Businesses that can harness the full power of their HR and workforce-centric analytics stand to outperform their direct competitors in almost every key area.

Our insightful human resources analytics tool offers a cohesive cross-section of ‘glanceable’ visualizations designed for HR operatives and decision-makers to understand key behaviors, demographics, and patterns concerning their company’s internal talent.

Here, you can explore existing gender ratios, and examine trends in first-year resignations, notices according to age range, and numbers of part-time and full-time employees. Armed with this information, you can create targeted strategies to improve engagement while offering training and mentorship to the right people at the right time, earning a healthier ROI for your talent acquisition efforts.

9. Automation in hospital performance and operations

When it comes to medical institutions, the quality, speed, and accuracy of your analytical initiatives can mean the difference between life and death.

Offering a dynamic insight into fiscal aspects of healthcare as well as logistical information, our hospital performance dashboard will help you achieve optimum financial efficiency while improving your level of patient management.

By working with this interactive healthcare dashboard , you can monitor patient-to-nurse ratios, uncover hospital infection trends, understand admission rates, and examine treatment costs all in one accessible location. A game-changer for highly-pressured medical institutions everywhere.

10. Google Analytics automate reporting

Google Analytics is a vital tool for any modern business looking to optimize your various web and landing pages for specific audience segments.

To gain a competitive edge and make your Google Analytics operations all the more impactful, our dedicated autonomous tool digs deeper into your most vital insights, delivering a wealth of actionable website KPIs automatically.

Here, you can gain additional context into your goal conversion rates, bounce rates, various visitors, and web sessions with ease, uncovering insights that you may have previously missed from the platform. An effective way to streamline your online strategy and deliver the assets your target consumers want.

11. Reporting automation in IT

As one of the most pressed departments in any modern business, working with automated reporting tools to streamline your IT operations is essential to sustainable success. 

This dynamic IT dashboard is interactive, engaging, and highly visual, providing a panoramic view of your core technical operations. With an automated overview of your current workload, specific project deadlines (including the staff members responsible for delivery), project budgets, and overdue tasks in one cohesive report, you can ensure the successful delivery of even the most complex projects with pinpoint precision.

This dashboard curates and presents a wealth of invaluable IT management data to help spot any inefficiencies while serving up responsive insights that will improve communication as well as decision-making under pressure. If you’re looking to improve your IT department’s output while improving financial efficiency, this automated reporting software will deliver.

12. Customer service automated report

Today’s consumers value exceptional customer experience (CX) and service, sometimes above price and product. Regardless of your niche or sector, investing in your consumer-facing processes and strategies should be a top priority.

This automated client reporting tool will empower you to manage your customer service communications across a multitude of channels including phone, live chat, email, and social media. Armed with the ability to track dynamic data visualizations as they unfold, it’s possible to drill down into resolution times across specific periods while staying on top of service tickets across every key consumer-facing touchpoint.

The highly-intuitive nature of this automated reporting system makes it easy to identify service trends and fluctuations to understand which factors are having the biggest impact. As a result, you will make better customer service decisions while decreasing resolution times, improving responsivity rates, and improving your brand reputation across the board.

13. Report automation in social media

By automating your social media reporting efforts, you can significantly improve your chances of earning conversions, capturing valuable leads, and boosting brand awareness by reaching out to the right segments of your audience when they’re most likely to engage. 

This visually-balanced and incredibly responsive social media automated reporting dashboard is designed to provide a detailed snapshot of your consumers’ key demographics as well as key content engagement metrics across channels. Here you can drill down into new followers, comments per post, content shares, and clicks within specific periods. It’s also possible to map out your ratios of gained to lost followers throughout the year to examine where your strategy and content are working and where it’s falling short.

This insightful digital media dashboard will give you the intelligence required to craft content that offers direct value to particular segments of your audience while inspiring them to take a desired action such as visiting a landing page, reading an article, watching a promotional video, buying a product, or signing up to a newsletter.

14. Report automating in the FMCG industry

Automated dashboard reporting plays a pivotal role in the fast-moving consumer goods (FMCG) sector—and for good reason. Without a slick and sustainable strategy to store, handle, and shift fast-moving goods down the supply chain, you could end up burning a monumental hole in your business budget while putting a serious dent in your brand reputation.

This FMCG-based automated data reporting dashboard serves up a balanced mix of dynamic visual data to present up-to-date information on stock levels, inventory turnover lengths, and average selling periods according to different consumer categories.

The KPIs contained within this FMCG dashboard also track timely delivery trends as well as quantities of goods sold within their freshness date. Working with these autonomous metrics will uncover a wealth of insight based on your FMCG handling processes from end to end. By uncovering sales, turnover, and fulfillment patterns, it’s possible to reduce friction in the supply chain while making choices that ensure your stock offers the best possible return on investment throughout the year.

15. Reporting automation for energy management

Due to recent surges in unit costs as well as pressing environmental concerns, managing your energy consumption effectively as a business is paramount. 

To manage your energy across multiple sites, having a sustainable automated reporting process in place should be something on your organizational to-do list. This engaging energy dashboard features visualizations that will allow you to compare your company’s energy consumption to benchmarks in other industries. Here you can also view your overall energy consumption as well as associated costs at a quick glance while breaking down your sources and production outgoings with ease.

By interacting with this cohesive mix of data regularly, you can take targeted measures to reduce certain types of energy consumption and make better choices concerning the power sources you use. In turn, this will enhance your organization’s financial efficiency exponentially while improving your brand reputation.

Types Of Automated Reporting Tools

Now that you’ve explored ten real-world examples, let’s cement our knowledge by looking at the four types of autonomous tools available in today’s data-driven landscape.

1. Code-based tools

In terms of automated reporting generation, code-based tools are useful as they offer complete control over the reporting system, allowing you to customize certain aspects based on specific requirements or preferences.

The primary drawback of code-based tools is that they take a great deal of time to develop, test, and debug, which can drain your time as well as your budget. Additionally, they require advanced technical knowledge that can present an issue for average business users that want to benefit from them. 

2. Low-code or no-code tools

Low-code or no-code tools are simple to master and fairly quick to implement. These tools mainly operate through drag-and-drop functionality while pulling information from various sources, including social media, email, and spreadsheets.

While low-code or no-code tools can prove effective and require little to no programming skills to use, they are rigid, limited in scope, and difficult to customize.

3. BI tools

BI tools are intuitive and provide easy access to a wealth of metrics related to every operational aspect of the organization. Using BI tools for automating purposes facilitates aggregation, analysis, and visualization of business insights within the confines of interactive dashboard-style tools.

Modern BI tools such as datapine provide a fully customizable analytical experience, pulling from multiple sources to deliver a range of positive business outcomes. These tools require little thought and training to be successfully implemented, but the investment is undoubtedly worthwhile. Their self-service focus allows an average user to easily get acquainted with the power of analytics.

4. Dashboard tools

Modern dashboard tools are closely related to BI platforms and offer a wealth of dynamic autonomous functionality that ultimately brings data to life. Typically, these types of tools are categorized into three main areas: strategic, operational, and analytical. By offering access to highly-visual and interactive KPIs, these dynamic offerings give users access to a cohesive mix of past, predictive, and real-time insights. Several BI dashboard tools out there offer automated dashboard generation with just a few clicks, making the process intuitive and efficient. 

The right BI-centric tools are largely customizable, accessible, fairly simple to master, and fully integrable.

Challenges of Automated Reporting

“The first rule of any technology used in a business is that automation applied to an efficient operation will magnify the efficiency. The second is that automation applied to an inefficient operation will magnify the inefficiency.” - Bill Gates

Without a doubt, automated reporting offers a wealth of business-boosting benefits to those willing to embrace it—but, it also comes with its share of challenges. By understanding the potential roadblocks, you can overcome any pitfalls while navigating your way to success. Let’s look at the biggest challenges of report automation.

Data Security

First of all, when working with any software, the risks of a data breach increase.

With extensive levels of potentially sensitive data running through automated tools and reporting systems, it’s possible for sensitive information to be leaked or fall short of compliance regulations like GDPR. To avoid such issues, adding a robust security protocol to your automated reporting strategy is essential. 

Data Accuracy

Another potential pitfall is poor data accuracy. If you work with low-quality or redundant data, your automated monthly reports will essentially become redundant or worse, misleading, resulting in poor decision-making and wasted resources. By working collaboratively to curate and consolidate data from reliable sources, you will reap the kind of automated reporting benefits that will drive your business forward.

Poor report or dashboard designs can make your reporting efforts confusing or create user friction. The aim of reporting automation is to make your data as accessible as possible and to do so, you have to develop designs that are clean, and minimal, and present all of your KPIs in a way that everyone in the business can understand.

Employee adoption

Last but certainly not least, a lack of employee adoption can put a spanner in the works. If your staff is skeptical or reluctant to use your automation reporting software, achieving your goals will become an uphill struggle. Hosting group workshops and providing adequate training will help you tackle this issue and work towards a progressive data-driven culture.

The Role Of Machine Learning & Artificial Intelligence in Report Automation

As we move to an increasingly autonomous future, AI and machine learning (ML) technologies are beginning to play a pivotal role in report automation.

These increasingly prevalent technologies are responsible for not only cleansing colossal sets of data and arranging them into relevant functions or categories—AI and ML technologies can also autonomously spot particular trends or patterns in data, refining their efforts with every interaction.

In doing so, ML and AI systems can serve up dynamic visualizations that evolve with continual data fluctuations while triggering alerts based on certain trends, patterns, and parameters. Ultimately, AI and ML innovations will make businesses across sectors more data responsive in the not-so-distant future—making business intelligence a core part of every successful business strategy. 

Robotic processes like AI and ML essentially facilitate report automation, with a self-improving ecosystem that scales and evolves with the business itself. Without ML and AI-driving reporting systems, it’s unlikely that any data strategy will ever reach its full potential. The likes of Netflix, Spotify, and Amazon use autonomous technologies to segment and understand their audiences with pinpoint efficiency and create highly-personalized user experiences. These visionary brands rely on smart automated reporting to scale, grow, and remain ahead of the curve—and to compete, a growing number of businesses will adopt AI and ML in the coming years.

Automated Reporting Conclusions

When you’re considering how to automate reports, it pays to understand how analytics work in principle   - and hopefully, that’s what we’ve achieved here.

Businesses work best when embracing the power of intelligent reporting. By embracing the power of autonomous reporting software, you will boost your productivity significantly while gaining the ability to focus your efforts on driving the company forward. We are living in a bold new tech-centric age, and those that get on board will win long-term.

In a time where digital transformation is on the rise and an increasing number of businesses are entering the analytical arena, making your business’s most precious insights as efficient, accurate, and informational as possible is critical. No exceptions, no compromises.

We’ve examined a wealth of real-world business scenarios from sales and marketing to automated financial reporting and FMCG and one thing is clear: report automation is the most effective means of driving maximum growth, efficiency, and value from your analytical efforts.

On our journey, we’ve also explored an official automated reports definition, looked at a definitive roadmap as well as real-world examples to create such reports, and explained how reports automation can lead to sustainable growth. There is no denying it: automated report software will ensure your business thrives. You will gain an edge over the competition.

Are you ready to improve your processes with the power of autonomous analytics? Try datapine for a 14-day trial to maximize your analytical initiatives today. We look forward to working with you.

Report generator

A report generator is an application or script that parses a file or group of files, then displays them in a specified format for an intended audience.

Report , Software terms

​​AI Report Generator Built for Engagement

Design annual reports on auto-pilot. No coding or design skills needed. Trasform your PDFs into interactive stories readers eat up and run to share with colleagues.

Used daily by professional teams at leading companies

Beautiful designed report templates  ready to customize

Grab one of our professionally designed report tempaltes and let our AI report generator✨  do the heavy lifting for you:

Reports worth reading

Stop wasting time and money on report design. Make beautiful hyper-engaging reports in hours not weeks.

Make content investors and donors love coming back to. Keep them engaged with modern interactive reports.

Create immersive impact reports that go viral while cutting down 80% of your current content production time.

Easily make beautiful internal reports that inform, engage, and motivate your team with interactive storytelling.

Make beautifully designed reports and white papers that grab and hold engagement with interactive visual storytelling.

Don’t “report”. Tell stories worth sharing.

Generate a report cover that grabs attention and full report design people can't put down

Why pay big bucks for reports nobody likes?

Stop paying designers and agencies for PDFs that nobody reads. Make interactive visual stories with double the engagement.

Make reports 5x faster at a fraction of the cost

Avoid the back-and-forth with designers or developers. With Storydoc you simply add content and design follows automatically.

How’s your report looking on mobile?

47% of reports are opened on mobile . Your Storydoc reports won’t fail to impress on mobile or any other device.

Are they loving or hating
your reports?

Get out-of-the-box analytics on how readers, donors, journalists, and decision-makers engage with your reports.

Collaborate safely with editing permissions

Avoid unfortunate edits with smart access control. Allow different team members to review or edit only what they need

Deliver reports that make an impact

Higher reader engagement

More reports read in full

Longer reading time

Faster report creation

Want to see for yourself?

Their reports are getting attention. yours can too..

"With Storydoc, we were able to  simplify the complex content  of our annual report using graphs, numbers, and detailed insights in an  interactive and efficient way ."

“With our most recent Storydocs, we're like, ‘Oh my goodness, It brought it to life like we do when we present it , but without the person even being there!’”

”With Storydoc, we get amazing reports that we can customize to meet our exact needs.  We’ve been getting immensely positive feedback , people like the format even more than the content!"

A report design solution you can trust

How our ai report designer works, generate your report with ai.

Simply type in what you need and let Storydoc do the magic for you!

Edit and bring it to perfection

Let our magic assistant help you through the process
with automatic slide copy and design.

Turbo-charge with integrations

Easily connect your CRM, calendar, and other tools
to move from static PDFs to actionable reports.

Send. Track. Influence. Track reader engagement in real-time Generate your report with AI

Send. track. influence..

Track reader engagement in real-time

Can you afford to keep on making reports the old way?

Magically transform the way your content is received with Storydoc

Everything that you should know about Storydoc

What is the Storydoc report maker?

This AI report generator lets you intuitively create beautiful online interactive stories your audience will live for. No coding or design skills needed.

The Storydoc report designer offers a diverse array of interactive slides for various reports such as annual reports, impact reports, and sustainability reports.

These are easily customizable to align with your vision and requirements. Storydoc frees you from the outdated method of static PPT slides, offering instead a scroll-based, web-friendly, mobile-optimized experience, complete with performance analytics.

Is Storydoc AI report generator safe?

Yes, the Storydoc AI report creation tool is secure and reliable . Your personal information is safeguarded and encrypted. We prioritize your data security, adhering to stringent security protocols and best practices.

Our reliability is evidenced by organizations like Meta, Pepsi, and Xerox, who trust and use Storydoc regularly.

For more information see  Our Story page ,  Terms and Conditions , and  Privacy Policy .

Why Storydoc is more than just another AI report creator

Storydoc transcends the typical AI-driven report creation. While instant AI reports are convenient to use, the results remain mundane. Storydoc stands out by offering report experiences that truly engage stakeholders, featuring scrollytelling, multimedia, and in-document navigation.

Check out these examples .

What’s so great about AI-generated reports?

AI-generated reports significantly reduce the time and effort required in creating comprehensive documents for your organization.

However, if you're relying on an AI PPT report maker, you're missing out.

Traditional PowerPoints, even AI-made ones, fail to captivate.

But Storydoc changes the game. Our AI doesn't just create reports; it crafts stories that resonate with partners and stakeholders.

Is Storydoc a free report designer?

The Storydoc AI report generator speeds up your content creation and elevates your report content experience from generic to remarkable.

Try our 14-day free trial and discover its impact. We're confident, based on extensive user feedback, that your stakeholders will appreciate the difference.

Every interactive report you create during the trial is yours to keep, free of charge!

For learning about our paid plans see our Pricing .

What's the best way to get started?

Begin by visiting our templates page . Select a template, provide some details, and watch as Storydoc generates a report from scratch, incorporating your branding, content structure, and visuals.

Within the report maker app, you can switch templates, tweak designs with a drag-and-drop interface, access ready-made slides for various scenarios, and utilize our AI assistant for text and image generation.

How do I send or share Storydoc reports?

Storydocs function like web pages; each report you create has a unique link for easy sharing and tracking.

Once your Storydoc report is ready, simply publish it. It becomes instantly accessible for viewing in any browser.

To share, click the Share button and use the link provided. Viewers will experience an interactive webpage, far more engaging than a static PowerPoint or PDF.

You can also embed Storydoc reports as a seamless part of your website using an iframe.

Can I print Storydoc reports?

Yes, printing is currently available for Pro and Enterprise customers. However, this feature will soon be accessible to all Storydoc users.

But remember, a printed Storydoc loses its interactive elements, which are key to its engagement and appeal.

What integrations does Storydoc offer?

Storydoc provides essential content integrations like Calendly, Loom, YouTube, Typeform, and more.

But we don't stop there. With Storydoc, embed lead-capturing forms, live chat, advanced dashboards, in-page payments, and e-signatures. 

Learn more on our Integrations page .

Are Storydocs mobile-friendly?

Of course! Storydoc is optimized for flawless mobile performance . No matter the divide or OS your presentation is opened on, the design will be perfect.

Is my data safe with Storydoc?

Yes, the Storydoc app is safe and secure thanks to an encrypted connection . We process your data in accordance with very strict policies.

For more information, see Terms and Conditions , and Privacy Policy .

Check out similar Storydoc tools

Make reports people wait for

Stop spending money on ineffective legacy reports. Your new amazing report is one click away!

All Formats

Table of Contents

What is a report, report uses, purposes, importance, how to generate a report with ai, report example.

A Report is a structured and organized document that presents information, findings, data, or recommendations on a particular topic or issue. Its creation can be made much easier and faster through the utilization of artificial intelligence tools.

Why are reports important?

What is the structure of a typical report, what’s the difference between a report and an essay, what is the purpose of an executive summary in a report, how do you conduct research for a report, what are the common types of reports in business, how can i make my report more effective, what is the role of citations and references in a report, can reports be used in different fields, how often should reports be updated or revised, weekly operations report template, intelligence information report template, employee weekly progress report template, report for students template, employee weekly report template, marketing report template, property management report template, weekly report template, weekly sales report template, recruitment weekly report template.

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Word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates.

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AI-Powered Report Generator

Transform your data into visually stunning, professional-looking reports in seconds. Say goodbye to spending hours crafting an effective report—let our intelligent tool do the heavy lifting for you.

The new way of creating reports

Redefine Your Efficiency

Prompt to report in 10 seconds

Piktochart AI delivers a ready-made report in a matter of seconds. Simply provide a brief description of your desired report, whether it’s visualizing survey results, creating a performance review, crafting a marketing overview, or analyzing healthcare data.

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Have a text-heavy report and don’t know where to start? Paste your own text content and let Piktochart AI generate professional-looking reports that are customized for you in seconds.

Captivate Your Audience

Professional report templates for every need

For survey reports, performance reviews, marketing overviews, or analyses, our AI report generator has you covered with a wide range of customizable templates.

Easy to Customize

Personalized report designed for you

Experience the ease of report design with Piktochart AI’s user-friendly editor. Customize your report with our extensive library of design elements, fonts, and color schemes to stay on-brand.

Trusted by Industry Leaders

• Visualize marketing campaign results, customer demographics, and market trends, facilitating data-driven decision-making.
• Engaging, easy-to-understand reports for clients, showcasing campaign performance, ROI, and key marketing metrics.
• Identify emerging trends and forecasting future market movements.

HR and Learning and Development Reports

• Highlight progress, identify areas for improvement, and facilitate effective performance reviews.
• Visually represent the impact and effectiveness of training programs.
• Compile and interpret data on workforce diversity, employee satisfaction, and organizational culture.

NGOs and Government Organizations

• Illustrate impact on communities by showcasing progress on projects, beneficiary stories, and fund utilization, essential for donor reports and stakeholder updates.
• Reports on donation usage, program effectiveness, and organizational financial health.
• Analyze program data, helping to assess effectiveness, identify areas for improvement, and inform future project planning and resource allocation.

Researchers

• Transform complex datasets into clear, comprehensible visuals, aiding in the presentation of research findings.
• Easy sharing and editing of reports, essential for multi-author studies and publications.
• Prepare reports for academic journals or conferences, aligning with publication standards.

Reports created using Piktochart’s AI-powered report generator

How to Generate AI Reports

1. Describe Your Report

Briefly describe (within 120 characters) the intent of your report. Whether it’s for visualizing a survey, performance review, marketing overview, or analysis. 

2. Choose from Our Report Templates

Select from a diverse range of professionally designed templates tailored for various industries and report types.

3. Customize Your Design in Piktochart Editor

Personalize your report by adjusting colors, fonts, and layout to match your brand or preferences. Piktochart provides an array of design elements, icons, and images to enhance the visual appeal of your report. 

4. Publish and Promote

Once you’re satisfied with the result, you can export your report in various formats like JPG, PNG, or PDF, making it easy to distribute your report to stakeholders.

AI-Powered Visualization for Any Topic

What kinds of reports can be generated using this AI tool?

Survey report.

A survey report is a comprehensive analysis that distills valuable insights gathered through systematic data collection such as customer satisfaction, employee engagement, or market trends. This report type transforms raw data into actionable information to guide informed decision-making for organizations and stakeholders.

Performance review

A performance review report is a structured evaluation process that provides a holistic assessment of an individual’s professional accomplishments, skills, and contributions within a specific timeframe. This report type is crucial for professional development and aligning individual performance with organizational objectives.

Marketing overview

A marketing overview report is a concise yet comprehensive document that captures the essence of a company’s marketing performance over a specific period. This report provides a strategic snapshot, highlighting key marketing initiatives, campaign effectiveness, and performance metrics. It helps equip decision-makers with actionable insights to refine strategies, optimize budgets, and drive future marketing success.

Healthcare analysis

A healthcare analysis report is a detailed examination of critical aspects within the healthcare domain aimed to provide a comprehensive understanding of trends, performance metrics, and key indicators. This report delves into various data points such as patient outcomes, resource utilization, financial efficiency, and adherence to regulatory standards.

Ready to use AI to create professional and engaging reports?

Join more than 11 million people who already use Piktochart to craft amazing visual stories.

Can I customize my report with my own photos and diagrams?

How many reports can i generate, how can i improve the quality of my reports, do i have to sign up for a piktochart account, what else can you create with piktochart ai.

Report Generator 

The Report Generator module enables the creation of customisable data capture templates for auditing, risk assessments or any other form of data capture that your business needs. Captured data is formatted dynamically to produce reports and documents to a standard format according to your requirements. 

Custom Reporting 

Build custom, company-specific templates to gather any information you need. Digitise and store any physical reports you currently have and allow your staff to fill them in from their phone or tablet, from anywhere.

The Report Generator tool enables standardised reporting and capture of corrective actions in a fast and efficient manner (both online and offline)

DataStation App

The DataStation app is one of the leading apps currently available on the market. Use the app to complete reports offline, create actions on the go, take photos and import them directly from the app. Completely customisable to gather data using a question set formulated by your business: Yes/No, multi choice, free text, photo and risk rating/scoring. Reports are published to a tailored PDF complete with your company’s branding. 

Ready to get started?

Book a demo or get in touch

• Glossary Generator

Glossary Generator by LogicBalls is a free tool that helps you create glossaries quickly by finding key terms and providing accurate definitions.

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What is glossary generator, introduction.

Artificial Intelligence (AI) has revolutionized many industries, and one of its remarkable applications is the development of a glossary generator. This AI-powered tool is designed to automatically generate glossaries, saving time and effort for content creators and researchers. By utilizing natural language processing (NLP) algorithms, the glossary generator can analyze texts and extract relevant terms, definitions, and explanations.

The AI glossary generator offers several benefits that make it an invaluable tool for various professionals. Firstly, it significantly reduces the manual labor involved in creating glossaries. Traditionally, content creators had to manually identify important terms and their definitions, which was a time-consuming task. With the glossary generator, this process is automated, allowing users to generate comprehensive glossaries in a fraction of the time.

Secondly, the AI glossary generator ensures accuracy and consistency in the glossary creation process. Human errors are common when manually creating glossaries, leading to inconsistencies and inaccuracies. However, the AI-powered tool eliminates such errors by relying on advanced algorithms that can accurately identify and define terms. This ensures that the generated glossaries are reliable and consistent.

Additionally, the glossary generator enhances productivity by freeing up time for content creators to focus on other important tasks. By automating the glossary creation process, professionals can allocate their time and resources more efficiently, leading to increased productivity and improved overall workflow.

The AI glossary generator finds applications in various fields where glossaries are essential. In the academic sector, researchers and students can utilize this tool to create glossaries for their papers, theses, or dissertations. It simplifies the process of organizing and defining key terms, allowing them to concentrate on their research.

In the publishing industry, authors and editors can benefit from the glossary generator to create glossaries for books, articles, or magazines. This ensures that readers have a clear understanding of the terminology used in the content, enhancing their reading experience.

Furthermore, the glossary generator can be employed in technical writing, particularly in industries such as software development, engineering, or medicine. Technical documents often contain complex terms and jargon, which can be challenging for readers to comprehend. By using the glossary generator, technical writers can simplify the understanding of their content by providing clear definitions and explanations for these terms.

The AI glossary generator is a powerful tool that streamlines the process of creating comprehensive glossaries. Its ability to automate the identification and definition of terms saves time, enhances accuracy, and increases productivity for content creators and researchers. With its applications in academia, publishing, and technical writing, the glossary generator proves to be an invaluable asset in various industries. As AI continues to advance, we can expect further improvements and enhancements in the capabilities of glossary generators, making them even more indispensable in the future.

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What to Know About COVID FLiRT Variants

Virologists are keeping an eye on several COVID variants that have all picked up the same set of mutations. Here’s what that means.

Aliza Rosen

At the end of March, the KP.2 variant was causing about 4% of infections in the U.S.,  according to the CDC , while its parental strain, JN.1, was causing over 50% of infections at that time. As of early May, KP.2 makes up about 28% of infections, overtaking JN.1 as the dominant variant.

KP.2 is one of several variants being referred to as “FLiRT variants,” named after the technical names for their mutations. The prevalence of these variants comes at a critical time, when experts are deciding how to formulate the fall COVID vaccine.

In this Q&A,  Andy Pekosz , PhD, a professor in  Molecular Microbiology and Immunology , explains what virologists like him are seeing, whether these variants might cause a summer wave of infections, and how people can protect themselves.

What are these “FLiRT variants”?

This is the term being used to describe a whole family of different variants—including KP.2, JN.1.7, and any other variants starting with KP or JN—that appear to have independently picked up the same set of mutations. This is called convergent evolution. They are all descendants of the  JN.1 variant that has been dominant in the U.S. for the past several months.

The particular mutations that people refer to as “FLiRT”s or “FLip”s refer to specific positions in the spike protein—in this case, positions 456, 346, and 572.

Viruses like SARS-CoV-2 mutate frequently, and when they mutate to evade recognition by antibodies, this often weakens their ability to bind to the cells they want to infect. We then see mutations appear that improve that binding ability. This is a cycle we have seen many times with SARS-CoV-2. The fact that these different variants are picking up the same mutations tells virologists that this combination of mutations is helping the virus accomplish these goals most efficiently.

How do these mutations help the virus bind to cells while evading antibodies?

Two of these mutations—456 and 346—eliminate binding sites for antibodies that neutralize SARS-CoV-2. However, those same antibody binding sites are also important for the virus to bind to and enter cells. So in evading antibodies, these FLiRT variants may have also lost some ability to bind to their receptor. At the same time, the 572 mutation appears to allow the virus to more tightly bind to cells and ultimately cause an infection.

Do people who recently had COVID have any protection against infection from FLiRT variants?

A JN.1 infection should provide pretty strong protection against all the FLiRT variants. The difference between JN.1 and these variants is only one or two amino acid changes, so there are still a lot of other places antibodies can bind to. Infection from a variant older than JN.1 is less likely to offer as much protection.

Do we know yet how well the current COVID-19 vaccines work against the FLiRT variants?

Against JN.1, the vaccine designed around XBB.1.5 does generate some cross-reactive antibodies. Studies have not been yet done with some of these newer variants, but those are likely to be a little less cross-reactive. It’s also been several months since many people received their last dose of the vaccine, and that immunity wanes over time.

Back in February, the CDC recommended  an additional dose of the current COVID vaccine for adults 65 and older who received theirs in the fall. There is a question now of what the guidance will be going into the summer. We’ve seen fairly low uptake of these additional boosters when they’re recommended, even in high risk populations, so it’s unclear whether a third dose of the current vaccine will be recommended. If case numbers remain relatively low, it may not be necessary.

Should we anticipate these variants to drive a surge in cases this summer?

It’s certainly possible. The FLiRT variants would be high on my list of viruses that could cause another wave of infections in the U.S. That said, our definition of a wave has changed; while we still see case rates rise and fall throughout the year, we see much lower numbers of cases of hospitalizations or deaths than we saw in the first couple years of the pandemic.

And yet, while these waves are becoming smaller, they are still having the greatest impact on our susceptible populations: the elderly, people who are immunocompromised and those with other secondary medical conditions. Everyone can play a role in protecting those populations that remain the highest-risk when new variants cause an uptick in cases.

How might these variants impact plans for the COVID vaccine formula that gets updated for the fall?

This is the time of year when governing bodies like the WHO and FDA recommend a formulation for updated COVID vaccines that will roll out in early fall. Last year, the  vaccines were based on the XBB.1.5 variant , and only a few months later, the  JN.1 variant became the dominant variant in the U.S.

At the end of April, the  WHO announced that their COVID vaccine advisory group advises using the JN.1 lineage as the antigen for the upcoming formulations of the vaccine. All of these FLiRT variants are within the JN.1 family of variants.

Here in the U.S.,  the FDA has postponed its meeting to determine the fall 2024 COVID vaccine from mid-May to early June. That gives them more time to see which of the FLiRT variants is becoming the dominant one so they can fine-tune the WHO recommendation to what they anticipate will be most prominent in the fall.

New COVID variants are likely to crop up after a decision is made— just as it did last summer —but the goal remains to select a formulation that, come fall, will match the circulating variants as closely as possible.

What are the usual symptoms and transmission timeline for FLiRT variants?

When it comes to symptoms, we’re not seeing anything new or different with these variants. We continue to see more mild disease, but that’s likely not because the virus is milder, but because our immunity is so much stronger now. After years of vaccinations and infections, most of the population is better able to fight off an infection without as much concern for severe disease.

The period of infectiousness for these FLiRT variants remains the same as with JN.1 and previous omicron variants: After exposure, it may take five or more days before you develop symptoms, though symptoms may appear sooner. You are contagious one to two days before you experience symptoms and a few days after symptoms subside. And as with previous variants, some people may have detectable live virus for up to a week after their symptoms begin, and some may experience  rebound symptoms .

At-home testing remains a really important tool for knowing whether you could potentially infect others.

Are antivirals like Paxlovid effective against FLiRT variants? 

Yes, the good news is that  Paxlovid is still recommended for high risk individuals . It still works against variants up to JN.1, and based on the sequencing of the FLiRT variants, they should still be susceptible to Paxlovid, as well as to antiviral drugs like molnupiravir and remdesivir. The companies that produce these drugs are always testing them against new variants to ensure they continue to be effective.

How can people protect themselves and their loved ones as we head into summer?

As with any respiratory virus, even when case rates nationally are low, it’s common to see infections increase in one area of the country but not another. Keep an eye on case rates in your region or anywhere you plan to travel, to know whether you should take additional precautions, like wearing a mask or gathering in well-ventilated areas. Some local health departments report on virus levels in wastewater, which can signal an upcoming rise in cases. This is particularly helpful as people experience more mild illness; those cases may not require hospitalization, but they’ll still be detected in wastewater data.

It’s always a good idea to keep a few COVID tests around the house in case you start to  feel sick. Testing—whether at home or in a health care setting—will make sure you know what you're infected with, which can inform the best treatment plan if you are in a high risk group or your symptoms progress to more severe illness.

If you do feel sick, follow the CDC’s  simplified guidance for respiratory illnesses . This is especially important if you plan to spend time with friends or family who are at higher risk of severe illness.

Aliza Rosen is a digital content strategist at the Johns Hopkins Bloomberg School of Public Health.

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Biden invokes executive privilege to shield Robert Hur interview tapes from House

Biden's assertion of executive privilege came as two house committees planned to vote on contempt resolutions for attorney general merrick garland, who refused to turn over the recording..

• President Joe Biden invoked executive privilege to keep the recording of his deposition about storing classified documents at his home confidential.
• Biden's assertion came as the House Judiciary and Oversight committees planned votes to hold Attorney General Merrick Garland in contempt for refusing to turn over the recording.
• The Justice Department released a transcript of the deposition, but said releasing the recording could hurt future criminal investigations.

WASHINGTON – President Joe Biden invoked executive privilege Thursday to keep the recording of his deposition about storing classified documents at his home confidential as House Republicans set two committee votes to hold Attorney General Merrick Garland in contempt for refusing to release the recording.

The Justice Department's Office of Legal Counsel determined the recording falls under executive privilege and Garland shouldn't be punished for following the president's order to keep the recording confidential, according to Carlos Uriarte, an associate attorney general.

The Office of Legal Counsel has long held that executive privilege extends to a "closed criminal investigation where disclosure is likely to damage future law enforcement efforts," Garland wrote to Biden on Wednesday.

The confrontation creates another election-year flashpoint between Republicans who have threatened Biden and Garland with impeachment and the Democratic administration dismissing the charges as partisan theater. At issue are recordings of the controversial interview that led Special Counsel Robert Hur to report that Biden is a "sympathetic, well-meaning, elderly man with a poor memory ."

The House Judiciary Committee and the House Oversight and Accountability Committee each scheduled votes Thursday on contempt resolutions. The Judiciary Committee voted 18-15 along party lines to approve the contempt resolution after a four-hour hearing.

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If the resolutions are approved, the full House would have to consider them. But the Justice Department has declined to pursue charges against two previous attorneys general the House held in contempt: Republican Bill Barr in 2019 and Democrat Eric Holder in 2012.

Garland told reporters the threat of contempt was part of “a series of unprecedented and frankly unfounded attacks on the Justice Department,” which he said conducted investigations “according to the facts and the law without political influence.”

“We have gone to extraordinary lengths to ensure that the committees get responses to their legitimate requests,” Garland said. “But this is not one. To the contrary, this is one that would harm our ability in the future to successfully pursue sensitive investigations.”

Here's what we know about the investigation:

House GOP seeks recording of Biden deposition about classified documents

Biden’s personal lawyers found classified documents at his Penn Biden Center office in Washington , where he worked in the years between being vice president and president. Biden then allowed the FBI to search his home in Wilmington, Delaware, where agents found more classified documents.

Former President Donald Trump , Biden’s presumptive Republican opponent in the fall election, has argued he was treated differently. Trump faces federal charges for hoarding classified records at Mar-a-Lago in Florida after leaving the White House.

But White House officials noted Biden returned documents to the government voluntarily and cooperated with authorities, rather than defying a subpoena and refusing to return documents as Trump did.

Garland appointed Hur to investigate Biden independently. The prosecutor interviewed the president in October about the documents dating to his time as a senator and as vice president. Hur decided not to charge Biden but his report called him a "sympathetic, well-meaning, elderly man with a poor memory ."

Biden forcefully disputed the characterization of his mental ability. Edward Siskel, counsel to the president, accused Republicans of seeking the recording for political reasons.

“The absence of a legitimate need for the audio recordings lays bare your likely goal – to chop them up, distort them, and use them for partisan political purposes,” Siskel wrote to the two House chairmen.

Lawmakers spar over Biden's invocation of executive privilege

House Speaker Mike Johnson, R-La., accused Biden of being “afraid for the citizens of this country and everyone to hear those tapes,” at a press conference Thursday.

“The American people will not be able to hear why prosecutors felt the President of the United States was in Special Counsel Robert Hur’s words, a quote, elderly man of poor memory,” Johnson said. Biden’s decision to withhold the audio of the interviews, the speaker argued, confirms “what the special counsel has found and would likely cause I suppose in his estimation such alarm with the American people.”

At the Judiciary Committee, the chairman, Rep. Jim Jordan said the recording is necessary for lawmakers to gauge whether Hur made the right decision in declining to prosecute Biden.

“The recordings are necessary,” Jordan said. “The transcripts are not sufficient evidence of the state of the president’s memory, frankly because the White House has a record of altering the transcripts.”

The top Democrat on the committee, Rep. Jerrold Nadler, D-N.Y., said the Justice Department has largely complied with congressional requests and produced 92,000 pages of documents for various inquiries. He said a committee vote would do nothing more than smear Garland’s reputation.

“Simply put, they engage in fantasy,” Nadler said of Republicans. “It is a total waste of time.”

Judiciary Committee approves contempt resolution

A contempt resolution is the tool Congress uses to urge the Justice Department to consider charges against the target. But the department often rejects the recommendation, as it did when the House Judiciary Committee voted in 2019 to hold Attorney General William Barr in contempt for refusing to turn over an unredacted version of the Russia report and when in 2012 the House held Attorney General Eric Holder in contempt for failing to turn over documents related to the "Fast and Furious" scandal.

Rep. Jeff Van Drew, R-N.J., said it’s essential for lawmakers to get the recording of Biden, to know whether Hur’s assessment about Biden’s age and mental state to avoid charges was accurate.

“If our commander in chief is so incompetent that he cannot stand trial – that he is not fit to stand trial – then he is too incompetent for God’s sake to be the leader of the most powerful nation on the face of the earth,” Van Drew said.

But Rep. Hank Johnson, D-Ga., said the contempt vote against Garland came after the committee and Hur failed to find any reason to charge Biden criminally.

“After spending $20 million, this committee has absolutely nothing to show for it,” Johnson said. “They tried to pin a classified documents case on President Biden.”

Is invoking executive privilege rare?

All presidents invoke executive privilege to keep information confidential, but it is relatively rare and happens typically during congressional investigations, according to the nonpartisan Congressional Research Service . For example, George Washington invoked it during an investigation of a military operation against Native Americans, Barack Obama asserted it during the investigation of the Operation Fast and Furious scandal and Donald Trump asserted it during the investigation of the Capitol attack on Jan. 6, 2021 .

Two of Trump's former aides, Steve Bannon and Peter Navarro , defied congressional subpoenas by claiming Trump had invoked executive privilege but were convicted of contempt. Navarro is serving a jail term and Bannon has appealed his conviction.

Special counsel Robert Hur defended report critical of Biden's memory

Hur  was grilled  in March by lawmakers from both political parties during a fiery House Judiciary Committee hearing, either for going too soft by not charging Biden or too harsh for criticizing his memory.

"What I wrote is what I believe the evidence shows, and what I expect jurors would perceive and believe," Hur said. "I did not sanitize my explanation. Nor did I disparage the president unfairly."

Two House panels subpoenaed AG Garland for Biden recording

Rep. James Comer, R-Ky., head of the Oversight Committee, and Jordan, R-Ohio, head of the Judiciary Committee, subpoenaed Garland for the recording of Biden’s deposition , in addition to the transcript that has already been released .

"The verbal nuances in President Biden’s answers about his mishandling of classified information would assist the Committees’ inquiry into whether he abused his office of public trust for his family’s financial gain," said the committee report to accompany the resolution . "In short, the audio recordings would offer unique and important information to advance the Committees’ impeachment inquiry."

But the Justice Department refused to provide the recording by arguing it had already provided lawmakers with all the information they needed.

"As the Department has previously explained, producing sensitive law enforcement information to Congress risks seriously chilling our ability to conduct investigations and prosecutions, including securing cooperation from witnesses and targets," Uriarte wrote the committees.

Comer says recording key to weighing Biden's fitness for office

Comer said he scheduled the contempt vote to hold Garland accountable.

“It’s a five-alarm fire at the White House," Comer said Thursday. "Clearly, President Biden and his advisers fear releasing the audio recordings of his interview because it will again reaffirm to the American people that President Biden’s mental state is in decline."

Contributing: Ken Tran

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The huge solar storm is keeping power grid and satellite operators on edge

Geoff Brumfiel

Willem Marx

NASA's Solar Dynamics Observatory captured this image of solar flares early Saturday afternoon. The National Oceanic and Atmospheric Administration says there have been measurable effects and impacts from the geomagnetic storm. Solar Dynamics Observatory hide caption

NASA's Solar Dynamics Observatory captured this image of solar flares early Saturday afternoon. The National Oceanic and Atmospheric Administration says there have been measurable effects and impacts from the geomagnetic storm.

Planet Earth is getting rocked by the biggest solar storm in decades – and the potential effects have those people in charge of power grids, communications systems and satellites on edge.

The National Oceanic and Atmospheric Administration says there have been measurable effects and impacts from the geomagnetic storm that has been visible as aurora across vast swathes of the Northern Hemisphere. So far though, NOAA has seen no reports of major damage.

The Picture Show

Photos: see the northern lights from rare, solar storm.

There has been some degradation and loss to communication systems that rely on high-frequency radio waves, NOAA told NPR, as well as some preliminary indications of irregularities in power systems.

"Simply put, the power grid operators have been busy since yesterday working to keep proper, regulated current flowing without disruption," said Shawn Dahl, service coordinator for the Boulder, Co.-based Space Weather Prediction Center at NOAA.

NOAA Issues First Severe Geomagnetic Storm Watch Since 2005

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"Satellite operators are also busy monitoring spacecraft health due to the S1-S2 storm taking place along with the severe-extreme geomagnetic storm that continues even now," Dahl added, saying some GPS systems have struggled to lock locations and offered incorrect positions.

NOAA's GOES-16 satellite captured a flare erupting occurred around 2 p.m. EDT on May 9, 2024.

As NOAA had warned late Friday, the Earth has been experiencing a G5, or "Extreme," geomagnetic storm . It's the first G5 storm to hit the planet since 2003, when a similar event temporarily knocked out power in part of Sweden and damaged electrical transformers in South Africa.

The NOAA center predicted that this current storm could induce auroras visible as far south as Northern California and Alabama.

Extreme (G5) geomagnetic conditions have been observed! pic.twitter.com/qLsC8GbWus — NOAA Space Weather Prediction Center (@NWSSWPC) May 10, 2024

Around the world on social media, posters put up photos of bright auroras visible in Russia , Scandinavia , the United Kingdom and continental Europe . Some reported seeing the aurora as far south as Mallorca, Spain .

The source of the solar storm is a cluster of sunspots on the sun's surface that is 17 times the diameter of the Earth. The spots are filled with tangled magnetic fields that can act as slingshots, throwing huge quantities of charged particles towards our planet. These events, known as coronal mass ejections, become more common during the peak of the Sun's 11-year solar cycle.

A powerful solar storm is bringing northern lights to unusual places

Usually, they miss the Earth, but this time, NOAA says several have headed directly toward our planet, and the agency predicted that several waves of flares will continue to slam into the Earth over the next few days.

While the storm has proven to be large, predicting the effects from such incidents can be difficult, Dahl said.

Shocking problems

The most disruptive solar storm ever recorded came in 1859. Known as the "Carrington Event," it generated shimmering auroras that were visible as far south as Mexico and Hawaii. It also fried telegraph systems throughout Europe and North America.

Stronger activity on the sun could bring more displays of the northern lights in 2024

While this geomagnetic storm will not be as strong, the world has grown more reliant on electronics and electrical systems. Depending on the orientation of the storm's magnetic field, it could induce unexpected electrical currents in long-distance power lines — those currents could cause safety systems to flip, triggering temporary power outages in some areas.

my cat just experienced the aurora borealis, one of the world's most radiant natural phenomena... and she doesn't care pic.twitter.com/Ee74FpWHFm — PJ (@kickthepj) May 10, 2024

The storm is also likely to disrupt the ionosphere, a section of Earth's atmosphere filled with charged particles. Some long-distance radio transmissions use the ionosphere to "bounce" signals around the globe, and those signals will likely be disrupted. The particles may also refract and otherwise scramble signals from the global positioning system, according to Rob Steenburgh, a space scientist with NOAA. Those effects can linger for a few days after the storm.

Like Dahl, Steenburgh said it's unclear just how bad the disruptions will be. While we are more dependent than ever on GPS, there are also more satellites in orbit. Moreover, the anomalies from the storm are constantly shifting through the ionosphere like ripples in a pool. "Outages, with any luck, should not be prolonged," Steenburgh said.

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The radiation from the storm could have other undesirable effects. At high altitudes, it could damage satellites, while at low altitudes, it's likely to increase atmospheric drag, causing some satellites to sink toward the Earth.

The changes to orbits wreak havoc, warns Tuija Pulkkinen, chair of the department of climate and space sciences at the University of Michigan. Since the last solar maximum, companies such as SpaceX have launched thousands of satellites into low Earth orbit. Those satellites will now see their orbits unexpectedly changed.

"There's a lot of companies that haven't seen these kind of space weather effects before," she says.

The International Space Station lies within Earth's magnetosphere, so its astronauts should be mostly protected, Steenburgh says.

In a statement, NASA said that astronauts would not take additional measures to protect themselves. "NASA completed a thorough analysis of recent space weather activity and determined it posed no risk to the crew aboard the International Space Station and no additional precautionary measures are needed," the agency said late Friday.

People visit St Mary's lighthouse in Whitley Bay to see the aurora borealis on Friday in Whitley Bay, England. Ian Forsyth/Getty Images hide caption

People visit St Mary's lighthouse in Whitley Bay to see the aurora borealis on Friday in Whitley Bay, England.

While this storm will undoubtedly keep satellite operators and utilities busy over the next few days, individuals don't really need to do much to get ready.

"As far as what the general public should be doing, hopefully they're not having to do anything," Dahl said. "Weather permitting, they may be visible again tonight." He advised that the largest problem could be a brief blackout, so keeping some flashlights and a radio handy might prove helpful.

I took these photos near Ranfurly in Central Otago, New Zealand. Anyone can use them please spread far and wide. :-) https://t.co/NUWpLiqY2S — Dr Andrew Dickson reform/ACC (@AndrewDickson13) May 10, 2024

And don't forget to go outside and look up, adds Steenburgh. This event's aurora is visible much further south than usual.

A faint aurora can be detected by a modern cell phone camera, he adds, so even if you can't see it with your eyes, try taking a photo of the sky.

The aurora "is really the gift from space weather," he says.

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