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How to Change Your PowerPoint Slide Size (16:9 vs. 4:3)
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In this tutorial, you’ll learn how to change your slide size in PowerPoint.
That way you can create slides for any situation including on-screen presentations, printed documents, posters, postcards, handouts, etc.
First off, the two most used PowerPoint slide sizes are:
- 16:9 ratio for onscreen presentations and new overhead projectors. This is the default setting for the latest versions of PowerPoint.
- 4:3 ratio for printing slides on standard 8.5 x 11 pieces of paper as handouts.
When starting with a blank PowerPoint presentation, changing your slide size is super easy and straightforward. If not, there are a few issues you’ll need to deal with, each covered below.
That’s why it’s worth figuring out what slide size you need BEFORE you build your presentation. If you later convert your presentation to a different size, it can be painful!
It’s just like the old carpenter saying, “measure twice and cut once.” In PowerPoint, you’ll want to “ask twice (to double confirm the required size) and build once.”
Changing your PowerPoint slide size does not make your PowerPoint presentation larger or smaller. To reduce your PowerPoint file size, you need to learn how to compress a PowerPoint presentation .
How to change your PowerPoint slide size
By default, new PowerPoint presentations start in the 16:9 slide size format.
This is the NEW standard for most modern overhead projects and monitors and is recommended for most presentations. That said, you can easily change your slide size to something else.
To change your slide size in PowerPoint, simply:
- Navigate to the Design tab
- Open the Slide Size drop down menu
- Select 4:3 , 16:9 or Custom Slide Size (see options below)
When starting with a blank presentation, you are now good to go. You will not have to worry about any of the conversion issues discussed below.
Notice too, how much wider the 16:9 slide size is versus the 4:3 slide size in the picture below. The new size gives you more room for the content on your slides.
When you are converting an existing presentation to a new slide size, you will additionally be given the following prompt:
“You are scaling to a new slide size. Would you like to maximize the size of your content, or scale it down to ensure it will fit on the new slide?
Maximize leaves all your content as is on your slide, even if it no longer fits on the new slide size that you selected.
Ensure Fit scales down your content in proportion to the new slide size you have selected. You will only see this option when moving from a larger slide size to a smaller one.
Custom PowerPoint slide sizes
Choosing Custom for your slide size gives you additional options to work with. Inside the dialog box you can choose your size on the left and your orientation on the right.
On top of that, you can also input your own custom slide size. However, I recommend using one of the preset PowerPoint dimension options.
- On-screen show (4:3)
- Letter Paper (8.5×11 in)
- A3 Paper (297×420 mm)
- B4 (ISO) Paper (250×353 mm)
- B5 (ISO) Paper (176×250 mm)
- 35mm Slides
- On-screen Show (16:9)
- On-screen show (16:10)
For your orientation options on the right-hand side of the dialog box, you can choose between Landscape and Portrait .
In most situations, you will want one of the default settings. Best practice is Landscape for your presentation slides and Portrait for your printed notes, handouts and outlines.
Issues when converting 4:3 to the 16:9 slide size in PowerPoint
When converting an existing 4:3 presentation with content into the 16:9 format, you are not given any conversion options. Instead, PowerPoint simply does the conversion for you, which can create several problems.
There are two issues you will face in the new 16:9 slide size.
The first issue is that all the images on your slide master (including company logos) will be stretched to fit the new, larger slide size.
To fix the stretched images, you will need to fix those images (or reinsert them) on your slide master, as if you were creating a PowerPoint template from scratch.
The second issue you will face in the larger 16:9 slide size is that you will have a lot of extra white space on your slides.
While you can leave the space blank, doing so will make your content look weird. Ideally you don’t want a lot of white empty space like that on your slides. Especially since all your font sizes will be so small.
That’s why if you have the time, I recommend resizing your content to fill in the white space. You can do this by either increasing the font size of your content, or adding additional visuals that support your message.
Issues when converting 16:9 to the 4:3 slide size in PowerPoint
When converting an existing 16:9 presentation to the 4:3 slide size, you are given the option to either Maximize or Ensure Fit (both covered below).
1. The Maximize option
This option means that the content on your slides will not be resized to fit the 4:3 slide size. The same is true if you move to any smaller slide size.
Maximize Issue #1: All the images on your slide master (including your company logo) will be distorted.
You might also have issues with other content placeholders, slide backgrounds or anything else that was built on your slide master. For these issues, you’ll first need to navigate to your Slide Master. Once you are there, you either adjust (or rebuild) your PowerPoint template so that everything fits properly.
Maximize Issue #2: Your content will not be scaled down to the smaller slide size. Instead, you’ll have overhanging content as pictured above.
For these kinds of spacing issues, you will need to work through your slides to adjust your content.
One recommendation as you move from the larger 16:9 slide size to 4:3, is to break up your slides. Take the contents from one larger slide and break it into two (or even three) separate slides.
Breaking up your content is preferable to just cramming more content on the smaller slide space. Doing so will make your content easier to read when presented on an overhead projector.
2. The Ensure Fit option
This option means that PowerPoint will scale down your content to fit the smaller slide size based on the size you selected.
Ensure Fit Issue #1: Distorted images, slide backgrounds and anything else that PowerPoint had to automatically resize on your slide master.
To fix these issues, you’ll need to navigate to your slide master and adjust (or rebuild) your template to make everything fit.
Ensure Fit Issue #2: Your content will be scaled down to fit your new slide size, leaving you with a lot of white space. In addition, all your font sizes will be smaller, making them hard to read.
For small content like this, you’ll need to work through your slides and resize your content accordingly. Keep in mind the people at the back of the room too when choosing a new font style and size.
Saving your custom slide size as a PowerPoint theme
If want to use your own custom slide size for all your future PowerPoint presentations, you can save and set it as a PowerPoint theme.
This is a two-step process as discussed below.
1. Save your custom slide size as a theme
To save your custom slide size (and settings) as your own custom PowerPoint theme, simply:
- Open the M ore options
- Click Save Current Theme
- Name your Theme (and don’t change the file location it saves to)
- Click Save
2. Set your custom theme as the default
To set a custom PowerPoint theme as the default for all your future presentations, simply:
- Open the More options
- Right-click your custom theme
- Select Set as Default Presentation
- Close out of PowerPoint (and do not save any presentations if it prompts you)
Once you’ve set your own custom theme as the Default Presentation, it will open every time you start PowerPoint. This saves you from always having to switch your slide sizes.
For examples of the different free PowerPoint themes included with your Microsoft Office subscription, see Microsoft’s blog post here .
So that’s how you can change your PowerPoint slide size, either before or after you create your presentation.
And although you are given a lot of flexibility in the slide sizes you can choose from, I recommend using the default slide sizes as used by most people.
It’s also important to remember that switching slide sizes after you have built your presentation can be a total pain. So, to the extent possible, figure out your PowerPoint slide size first before you build out your presentation.
If you enjoyed the depth of this article, you’ll love our PowerPoint training courses and other free resources that you can learn more about here .
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How to Change Slide Size or Dimensions in PowerPoint
Change PowerPoint Slide Size (Widescreen, Standard or Custom)
by Avantix Learning Team | Updated September 7, 2023
Applies to: Microsoft ® PowerPoint ® 2016, 2019, 2021 and 365 (Windows)
You can change the slide size or aspect ratio of a PowerPoint presentation in all versions. The default slide size or dimensions in 2013, 2016, 2019, 2021 or 365 is widescreen (16:9 aspect ratio). You can also enter a custom slide size if you prefer (including entering slide size in pixels). The best time to set slide size is when you first set up your PowerPoint presentation before you add any content. If you change the size later in the process, you may have to deal with distorted pictures and you may also need to adjust the position and size of various objects on slides in Normal View and in the slide master(s) and layouts in Slide Master View.
The most common slide sizes or aspect ratios are typically used as follows:
- Widescreen or 16:9 aspect ratio is frequently used for onscreen presentations using a projector, monitor or a widescreen TV. Older projectors used the standard aspect ratio but most new projectors are designed for widescreen.
- Standard or 4:3 aspect ratio is often used if slides are intended to be printed on letter size paper.
Slide size changes affect the entire presentation. You cannot change slide size for single slides.
You should never change slide size just before running a presentation as you may not be satisfied with the results. If you already have a presentation with images and other content, it's also a good idea to change slide size on a copy of the presentation so you can keep the original deck and slide size.
Note: Some Ribbon tabs may appear with slightly different names if you are working with PowerPoint 365 and have a smaller screen or different display settings. Buttons on the Ribbon may appear as icons only and are also affected by screen size and display settings.
Recommended article: How to Reduce the Size of PowerPoint Presentations (10 Ways to Compress Your PowerPoint Decks)
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Regardless of the version of PowerPoint you use, you should go through your slides after you change slide size to be sure you are satisfied with the results. Be sure to check the slide master(s) and layouts in Slide Master View as well.
Change slide size to widescreen or standard
To change slide size to widescreen or standard size:
- In Normal View, click the Design tab in the Ribbon.
- Click Slide Size in the Customize group. A drop-down menu appears.
- Select Widescreen, Standard or another option from the drop-down menu. A dialog box appears with options to maximize content or scale to fit (this dialog appears only if you are moving from a larger to a smaller slide size).
- Select the desired option.
Slide Size appears on the Design tab in the Ribbon:
The following dialog box appears in PowerPoint to maximize content or scale to fit only when you change slide size to a smaller size (such as widescreen to standard):
If you select Maximize, the slide content will not be resized when you change to the smaller slide size.
If you select Ensure Fit, PowerPoint will scale your content to fit the smaller slide size.
Change slide size to a custom size
You can use custom slide sizes. Simply choose options from the Slides sized for drop-down menu in the dialog box (such as A4 paper size) or enter custom dimensions.
To change slide size to a custom size:
- Choose Custom Slide Size from the drop-down menu. A dialog box appears.
- Select an option from the Slides sized for drop-down menu or enter the desired slide size in the Height and Width boxes.
- A dialog box appears with options to maximize content or scale to fit (this dialog appears only if you are moving from a larger to a smaller slide size).
Note that the measurement system in PowerPoint dialog boxes is based on your system settings. If you would like to change the measurement system, check out our article on How to Change the Measurement System in PowerPoint.
The following dialog box appears when you select Slide Size and then Custom Slide Size:
You can create posters in PowerPoint by entering a custom slide size such as 36 inches wide by 56 inches high or 91.44 cm wide by 142.24 cm high. The maximum slide size in PowerPoint is 56 inches or 142.24 cm. As a best practice, set the slide size before adding content to the poster.
Many PowerPoint users are not aware that you can enter slide size in pixels (simply enter the measurement with px beside the number). This is useful in a number of situations such as using PowerPoint to create social media posts. If you enter slide size in pixels (such as 200px), when you tab to another box or close the dialog box, PowerPoint changes the pixels to the equivalent in the current measurement system.
Deal with issues when changing slide size
When changing slide size in existing presentations with content, 4 common issues occur:
- Pictures may be distorted as PowerPoint tries to adjust images to fit slide size. Images on slides in Normal View will be affected as well as images on the slide master(s) and layouts. If pictures are distorted, you will need to either manually resize each image or delete them and insert them again.
- Objects such as placeholders and shapes that have been created in PowerPoint are not in the position you'd like. You may need to move objects or reset one or more slides (on the Home tab in the Ribbon, click Reset in the Slides group).
- Extra space is created if you change to a larger slide size. You may need to move or resize objects and adjust the slide master(s) or layouts in Slide Master View.
- If you have changed to a smaller slide size, you may need to increase font size for placeholders and text boxes.
Dimension differences between different slide sizes
In PowerPoint 2013 and later versions, widescreen (16:9) format measurements are different and are set to 13.33 inches wide by 7.5 inches high or 33.867 cm wide by 19.05 cm high. This matches the height of the 4:3 format.
Avoid issues when changing slide size
To avoid issues in PowerPoint related to slide size, you should:
- Try to set slide size as a first step after you create a presentation and before you have entered any content. In 2013 and later versions, the default is widescreen (16:9 aspect ratio).
- If you have changed slide size in a presentation with content, review your slides to be sure you are satisfied with the results. You should also check the slide master(s) and layouts in Slide Master View.
- Never change slide size just before running a presentation as you may not be pleased with the results and you won't have time to fix your slide deck.
- If you have created a presentation with content, make a copy of the presentation first and change slide size on the copy.
Keep in mind that widescreen is normally used for on screen presentations and standard is often used for printed presentations.
This article was first published on October 6, 2019 and has been updated for clarity and content.
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How to change the size of slides in Microsoft PowerPoint
The actual size(s) of the slide is less important than the aspect ratio. By default, slides in presentations that you create from the Blank Presentation template are set to Widescreen size.
To change the size of your presentation slides, on the Design tab, in the Customize group, click the Slide Size button and then:
Notes : The Standard slide size:
- 1600 x 1200
- 2048 x 1536
- 2560 x 1920
- Matches the aspect ratio of standard tablet screens
- Exactly fills the screen in the Slide pane and when printed on a tablet.
Notes : The Widescreen slide size:
- 1920 x 1080
- 2048 x 1152
- 2560 x 1440
- Does not match the aspect ratio of standard tablet screens
- Has empty space above and below when printed on a 4:3 screen.
- Click Custom Slide Size... :
In the Slide Size dialog box:
- Choose the slide orientation in the Orientation group.
After choosing the necessary options, click OK . The Microsoft PowerPoint dialog box will show two options on how to scale the existing slides to a new slide size:
Maximize the content size or scale it down to Ensure Fit it on the new slide.
Note : It is impossible to change the size or orientation just for some slides.
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- Main content
How to change the size of slides in Microsoft PowerPoint to match your customized presentation style or screen size
- You can change the size of a slide in your PowerPoint presentation through the "Design" menu.
- Microsoft PowerPoint allows you to change slide sizes on the Windows PC, Apple MacOS, and web-based apps.
- Visit Business Insider's Tech Reference library for more stories .
When it comes to designing your visual presentation, one size does not fit all.
That's doubly true for PowerPoint presentations, which may be viewed on several platforms and devices. Sometimes PowerPoint's default slide isn't the best option for your project, and the program has a built-in fix for that.
When you create a presentation in Microsoft PowerPoint, you can customize your slides' size and dimension. This allows you to choose a perfect canvass for your content.
Microsoft offers the ability to change the size of your slides on the Windows, Mac, and web-based apps. Here's how to do it.
Check out the products mentioned in this article:
Microsoft office (from $149.99 at best buy), apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to change slide size in powerpoint for pc.
1. Open an existing PowerPoint file, or start a new presentation.
2. Select "Design" from the top menu bar.
3. Toward the right, click "Slide Size."
4. In the drop-down menu, select Standard, Widescreen, or "Custom Slide Size…"
5. When you're done, click "OK."
How to change slide size in PowerPoint for Mac
1. Create a new presentation, or launch an existing file.
2. Click "Design" from the top-line row of options.
3. Toward the right, you'll see "Slide Size." Click it for a drop-down menu of options.
4. Select the included Standard or Widescreen options, or click "Page Setup…" for a custom size.
5. Choose "OK" when you're done.
How to change slide size in PowerPoint for web
1. Navigate to powerpoint.office.com and sign in to your Microsoft account.
2. Open a new or existing PowerPoint.
3. Select "Design" from the top row of options.
4. Click "Slide Size."
5. Select between Widescreen and Standard, or create custom dimensions with "Custom Slide Size…"
6. If selecting custom, enter the dimensions and then choose whether you want it in landscape or portrait mode.
7. Choose between maximizing your slide size or scaling it to fit the new dimensions.
8. Click "OK."
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How to download and access microsoft powerpoint on your mac computer, how to add a border to slides in powerpoint, and give your slideshow a sleek design, how to change and format the background of your powerpoint slides to custom designs, how to change your language settings in microsoft powerpoint in 3 different ways, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow.
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How to Change Slide Size in PowerPoint
While most users are accustomed to the standard 16:9 aspect ratio of presentations, you can change the size of slides in PowerPoint.
You might change to accommodate a different screen size – maybe the older 4:3 aspect ratio – or to create a custom file type. The tool even includes a few predefined sizes to make it easy for you.
You’ll ideally want the size of your presentation to match whatever device it will be shown on (which is why it’s worth asking about the resolution of the screen or projector you’ll be using in advance!)
Here’s how to change slide size in PowerPoint in a few quick steps.
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Change Slide Size Between Standard and Widescreen
The two most common sizes for PowerPoint presentations are standard (4:3) and widescreen (16:9) sizes. The standard size has shifted to 16:9 as more computer and projection screens have moved to this size.
Both are presets that exist within the tool.
Open your presentation, click Design in the top menu. Find the Slide Size button and click to see the two sizes. Click the one you want to use.
PowerPoint will give you the option to scale content to the new size.
Note that when you change slide size, it affects all of the slides in the open file. If you scale, that also impacts every slide. Make sure to go through and make sure the design of each still looks as intended before giving the presentation. Some adjustments may be necessary.
Change to Another Standard Size
You can also change the size of PowerPoint slides to match other common sizes, such as A4, banner, or ledger using page setup features.
Open the presentation, click Design in the top menu. Find the Slide Size button and click Page Setup. The current configuration is noted with a check mark.
Pick the size and orientation you want to use from the menu and click OK. You will be prompted to choose whether you want to scale the content up or down here as well.
Change to a Custom Slide Size
You can also use a custom slide size in PowerPoint, making each slide any size you want.
Click custom. Type the desired width and height in the boxes and click OK. You will be asked if you want to scale the content.
When it comes to custom sized slides in PowerPoint, note that not all templates will act the same way when changing size or scaling up or down. Fonts, design elements, and images can sometimes get out of alignment or not quite look the way you want.
While the scale feature is quite helpful, it is important to always go back and check each slide if you change the size after content has already been added to the presentation.
Don’t forget to take a look at our full PowerPoint templates guide , or our collection of the best PowerPoint templates for your next project!
- PowerPoint Slide Size
PowerPoint Slide Size report
The most common PowerPoint slide ratios are "4:3" and "16:9". In previous versions of PowerPoint, the slide size was 4:3, widescreen, and high-definition formats have been adapted for TV and video. The default slide size in new versions of PowerPoint is widescreen (16:9). And the PowerPoint slide size can be changed by the following method.
The PowerPoint slide size also needs to be adjusted to cover the entire screen for different monitors and devices. You can often see some special proportions of slides at the press conference. In this case, [Custom Slide Size] is used. The following post will explain different PowerPoint Slide sizes and change them.
PowerPoint Slide Size Guide
Whether you are preparing your presentation for a class or your work, you should adapt it to the device which will be used for projecting it. Some devices or even laptops can have different sizes, so you will need to change the dimensions of your presentation. To change the size of your presentation slides, on the Design tab, in the Customize group, click the Slide Size button and then choose one of the pre-defined sizes.
Common PowerPoint Slide Sizes
- Standard (4:3) was the default slide size in older versions of Microsoft PowerPoint, like 2003 or 2007. Standard (4:3) slides have a size of 10 x 7.5 inches or 25.4 x 19.05 cm.
- Widescreen (16:9) is the default slide size in Microsoft PowerPoint 2013, 2016, and 365. Widescreen (16:9) slides have a size of 13.33 x 7.5 inches or 33.867 x 19.05 cm.
4:3 is best viewed on a standard computer screen, while the 16:9 is best viewed on a widescreen computer screen or TV. Using the proper dimensions ensures the presentation is scaled suitably not to appear warped. Widescreen is the default in most versions of PowerPoint.
Custom PowerPoint Slide Size
Using a custom PowerPoint slide size is possible if the default 4:3 or 16:9 options are unsuitable. You might choose to use a custom slide size if you are printing full-size PowerPoint slides using a custom page layout, for instance. To do this, select Design > Slide Size > Custom Slide Size to display the "Slide Size" options menu.
- From the Slides sized for the drop-down list, you can choose pre-defined popular sizes, such as Letter Paper (8.5 x11 in), Ledger Paper (11 x 17 in), A3 Paper (297 x 420 mm), etc.
- Enter the custom sizes in the Width and Height fields.
- Choose the slide orientation in the Orientation group.
You can run your slideshow on a computer screen, a television screen, or a projector. It is best to know your display device upfront. It would be best to change your slide dimensions before designing your slides before adding shapes and images to slides. Changing the dimensions afterward is possible, but it can ruin your slide design. If pictures are distorted, you will need to manually resize each image or delete them and insert them again.
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How to Change Paper Size in PowerPoint
PowerPoint is a powerful tool used by millions of people across the globe to create professional presentations. One of the critical aspects of creating an effective presentation is choosing the right paper size. By default, PowerPoint comes with the standard 8.5 x 11 inches paper size. However, in many instances, this might not be sufficient, and you may need to change the paper size. In this article, we will explore the different aspects of changing paper size in PowerPoint and provide you with a comprehensive guide to do so successfully.
Table of Contents
Understanding the Need for Changing Paper Size in PowerPoint
Changing the paper size in PowerPoint may seem trivial, but it can determine how visually appealing, professional, and effective your presentation looks. Choosing the right paper size ensures that your presentation looks sharp, clear, and well-structured. Depending on the type of presentation, the audience, and the display devices, you may need to change the paper size. For instance, if you are presenting on a widescreen projector, you may need to choose a widescreen paper size to ensure your presentation fills the screen entirely.
Another reason why changing paper size in PowerPoint is important is to ensure that your presentation is optimized for printing. If you plan to print your presentation, you need to choose a paper size that matches the printer's paper size. This ensures that your presentation prints correctly and looks professional. Additionally, changing paper size can also help you to create handouts that are easy to read and follow. By choosing a paper size that is appropriate for handouts, you can ensure that your audience can easily follow along with your presentation.
It is also worth noting that changing paper size in PowerPoint can help you to create presentations that are accessible to people with disabilities. For example, if you are creating a presentation that will be viewed by people with visual impairments, you may need to choose a larger paper size to ensure that the text and images are clear and easy to read. Similarly, if you are creating a presentation that will be viewed by people with hearing impairments, you may need to choose a paper size that allows you to include captions or subtitles for your audio content.
Different Paper Sizes Supported by PowerPoint
PowerPoint supports a range of paper sizes suitable for various purposes. The standard paper size is the 8.5 x 11 inches, but PowerPoint also supports other paper sizes such as 11 x 17 inches, A3, A4, B4, B5, and many more. Choosing the right paper size depends on various factors such as the content, audience, and display devices. Therefore, it's essential to understand the different paper sizes supported by PowerPoint to make an informed decision.
When selecting a paper size for your PowerPoint presentation, it's important to consider the aspect ratio of your slides. The aspect ratio is the proportional relationship between the width and height of your slides. The standard aspect ratio for PowerPoint is 4:3, but there are also widescreen options such as 16:9 and 16:10. Choosing the correct aspect ratio for your presentation can ensure that your slides look their best and are optimized for the display device.
Steps to Change the Paper Size in PowerPoint 2016 and Later Versions
Changing the paper size in PowerPoint 2016 and later versions is relatively easy. Here are the steps:
- Open your PowerPoint presentation.
- Click on the Design tab.
- Click on the Slide Size button in the Customize group.
- Select your desired paper size from the list or choose Custom Slide Size to set a custom paper size.
- Click on OK, and your slide size will change to the selected size.
It is important to note that changing the paper size may affect the layout of your slides. You may need to adjust the size and position of your text boxes, images, and other elements to ensure they fit properly on the new paper size.
Additionally, if you plan to print your presentation, make sure your printer supports the selected paper size. Otherwise, you may need to adjust the paper size in your printer settings or choose a different paper size that is supported by your printer.
How to Change the Paper Size in Earlier Versions of PowerPoint
If you are using an earlier version of PowerPoint such as 2013, 2010, or 2007, the steps to change the paper size are slightly different. Follow these steps:
- Click on the Page Setup button in the Page Setup group.
- Select your desired paper size from the list or choose Custom to set a custom paper size.
It is important to note that changing the paper size in earlier versions of PowerPoint may affect the layout of your slides. You may need to adjust the size and position of your text boxes, images, and other elements to ensure they fit properly on the new paper size. It is recommended to preview your presentation before printing or presenting to ensure everything looks as intended.
Tips for Choosing the Right Paper Size for Your Presentation
Choosing the right paper size for your presentation is essential to ensure its effectiveness. Here are some tips to help you choose the right paper size:
- Consider the display devices: Choose a paper size that matches the aspect ratio of the display devices to ensure that it fills the screen entirely, thereby reducing the chances of pixelation.
- Think about the audience: Consider the preferences, needs, and expectations of your audience before choosing a paper size. A larger size may be more effective if you are presenting to a large audience in a large venue.
- Test before presenting: Always test your presentation on different devices and venues to ensure that the chosen paper size is compatible with all the devices your audience might be using, and it looks consistent and professional.
Another important factor to consider when choosing the right paper size for your presentation is the amount of content you have. If you have a lot of information to present, a larger paper size may be more appropriate to ensure that the text and images are clear and easy to read. On the other hand, if you have less content, a smaller paper size may be more suitable to avoid overwhelming your audience with too much information.
Common Issues Faced While Changing the Paper Size in PowerPoint and How to Fix Them
Changing the paper size in PowerPoint may not always be smooth, and you may encounter some issues. Here are some common ones and how to fix them:
- Text and images may not adjust to the new size: In some instances, text and images may get cut off or distorted while changing paper size. To fix this, select the slides and apply the Autofit feature to adjust the text and images to fit the new size.
- Aspect ratio may get distorted: Changing the paper size may affect the aspect ratio, leading to distorted pictures and videos. To fix this, select the picture or video, click on the Picture Format or Video Format tab, and select the option that retains the aspect ratio.
Another common issue that may arise while changing the paper size in PowerPoint is that the layout of the slides may get disrupted. This can happen when the new paper size is significantly different from the original one. To fix this, you can try adjusting the layout manually by moving the elements around or using the Slide Master feature to make global changes to the layout.
Additionally, changing the paper size may also affect the font size and style of the text on the slides. This can make the presentation look inconsistent and unprofessional. To avoid this, it is recommended to use a standard font size and style throughout the presentation. You can also use the Replace Font feature to quickly change the font style and size of all the text on the slides.
How to Ensure Compatibility of the Changed Paper Size Across Devices
It's crucial to ensure the compatibility of the changed paper size across devices, as not all devices may support the same paper size. Here are some steps to ensure compatibility:
- Test on multiple devices: Test your presentation on multiple devices to ensure that the chosen paper size is compatible with all of them.
- Save as PDF: To ensure that the presentation retains its formatting, save it as a PDF file so that the paper size is consistent across all devices.
Another important step to ensure compatibility is to check the printer settings before printing. Make sure that the printer is set to the correct paper size and orientation to avoid any issues with the printed document. Additionally, it's important to communicate the paper size changes to any collaborators or recipients of the document to avoid confusion or formatting issues.
Advantages of Changing Paper Size for Your PowerPoint Presentation
Changing the paper size in PowerPoint can have numerous advantages, such as:
- Improving the visual appeal: Choosing the right paper size can enhance the overall look of your presentation, make it more visually appealing, and improve its professional appearance.
- Optimizing for different devices: Different devices have different screen sizes and display ratios. Changing paper size can optimize your presentation to fit perfectly on all devices, help reach a broader audience, and improve the user experience.
Another advantage of changing paper size for your PowerPoint presentation is that it can help you save printing costs. By choosing a smaller paper size, you can fit more slides on a single page, reducing the number of pages you need to print. This can save you money on paper, ink, and printing services.
Additionally, changing paper size can also help you create more engaging handouts for your audience. By choosing a larger paper size, you can include more detailed information, graphics, and images on your handouts, making them more informative and useful for your audience. This can also help your audience remember your presentation better and refer back to it later.
Best Practices for Changing Paper Size in PowerPoint to Enhance Your Presentation's Effectiveness
Here are some best practices to follow when changing paper size in PowerPoint:
- Stick to standard sizes unless needed: Unless required, stick to the standard 8.5 x 11 inches paper size, as it is supported by most devices and is a safe choice.
- Consider the audience and venue: Choose a paper size that is suitable for your audience, venue, and display devices.
- Test, test, test: Always test your presentation on different devices, venues, and screen resolutions, so that you can ensure that the chosen paper size is compatible and effective across all.
Changing the paper size in PowerPoint can drastically enhance the effectiveness, professionalism, and visual appeal of your presentation. By following the steps and tips outlined above and implementing best practices, you can effectively change the paper size and optimize it for different devices and venues. Always remember to test your presentation across multiple devices and resolutions to ensure that it looks consistent, professional, and effective across all platforms.
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How to resize powerpoint templates.
Resize your PowerPoint template and save the settings for future use.
Resizing powerpoint templates.
By default, PowerPoint slides use a widescreen format in a 16:9 ratio. If you’d like to change it to the standard format (4:3 ratio), or even create a custom size, PowerPoint provides a quick and painless way to make this happen.
Resizing the slides in PowerPoint will affect the way they appear during the actual presentation and how they appear on the handouts. Go ahead and open up the presentation that we will be resizing and select the “Design” tab.
Next, click the “Slide Size” button.
A menu will appear, allowing you to choose between the “Standard” format (4:3) or the “Widescreen” format (16:9). If you're switching over to the standard format without any other changes, you can select it from the menu, and the changes will take effect. If you want to do a little custom tweaking to tailor the size to your specific needs, then select “Custom Slide Size.”
In the Slide Size window that appears, clicking the box under “Slides sized for” (1) will open a menu with several different options. Choose the one that best matches your needs. Alternatively, you can customize the dimensions of the slides by entering the slide size in the “Width” and “Height” boxes (2). Finally, you can choose the orientation of your slides and handouts by selecting “Portrait” or “Landscape” (4) in the respective section.
Once you’re happy with your setup, click “OK.”
If this is the size you’d like to use for future presentations, then save this theme and select it for your next presentation. Back on the “Design” tab, select the “more” arrow, which you can find at the bottom-right of the “Themes” group.
At the bottom of the menu that appears, select “Save Current Theme.”
Windows Explorer will now appear, prompting you to name and save your theme. Go ahead and rename it, but don’t change the location where it will be saved. Themes saved to this default location are available with a click of your mouse button on PowerPoint's splash screen. Once finished, click “Save.”
Let’s make sure it saved. Go ahead and close out of your current PowerPoint presentation and reopen PowerPoint---this time as a blank presentation. Select “New” in the left pane.
Near the top of the window, select “Custom.”
If saved properly, your theme will appear here.
Selecting your custom theme will open a new presentation with all of your settings saved.
Top Contributors in PowerPoint: John Korchok - Steve Rindsberg - Bob Jones AKA: CyberTaz - Jim_ Gordon 👏
November 13, 2023
Top Contributors in PowerPoint:
John Korchok - Steve Rindsberg - Bob Jones AKA: CyberTaz - Jim_ Gordon 👏
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Add slide numbers, page numbers, or the date and time
You can add slide numbers and the date and time to your presentation.
1. Date and time
2. Slide number
To add header and footer information to handouts , see Edit page numbering, footers, and headers for Handouts in PowerPoint .
Add slide numbers or notes page numbers
On the View tab, in the Presentation Views group, click Normal .
On the left of your screen, in the pane that contains the slide thumbnails, click the first slide thumbnail in your presentation.
On the Insert tab, in the Text group, click Header & Footer .
In the Header and Footer dialog box, do one of the following:
If you want to add slide numbers, click the Slide tab, and then select the Slide number check box.
If you want to add page numbers to notes, click the Notes and Handouts tab, and then select the Page number check box.
If you want to add page numbers to all of the slides or notes pages in your presentation, click Apply to All .
Change the starting slide number
You can change the starting slide number, number only one slide, or omit the slide number from the first slide. Here's how.
On the Design tab, in the Customize group, click Slide Size > Custom Slide Size.
In the Slide Size box, in the Number Slides from drop-down list, select a starting number.
Number only one slide or number all slides but the first slide
In the Header and Footer dialog box, click the Slide tab.
Do one of the following:
To number the slide that you have selected, select the Slide number check box, and then click Apply . Repeat this step for each individual slide that you want to number.
To number all slides but the first slide, select the Slide number check box, select Don’t show on title slide , and then click Apply to All .
For information about how to rearrange the slides in your presentation, see Change the order of your slides .
Add the date and time
On the Insert tab, in the Text group, click Date & Time .
In the Header and Footer box, do one of the following:
If you want to add the date and time to your slides, click the Slide tab.
If you want to add the date and time to your notes pages, click the Notes and Handouts tab.
Select the Date and time check box, and then do one of the following:
If you want the date and time to reflect the current date and time each time you open or print the presentation, click Update automatically , and then select the date and time format that you want .
If you want to set the date and time to a specific date, click Fixed , and then in the Fixed box, type in the date that you want.
By setting the date on your presentation so that it is Fixed , you can easily keep track of the last time you made changes to it.
If you want to add the date and time to all of the slides, notes pages, or handouts in your presentation, click Apply to All .
On the Insert tab, in the Text group, click Slide Number .
If you want to add page numbers to notes pages, click the Notes and Handouts tab, and then select the Page number check box.
On the Design tab, in the Page Setup group, click Page Setup .
In the Page Setup box, in the Number Slides from drop-down list, select a starting number.
If you want the date and time to reflect the current date and time each time you open or print the presentation, click Update automatically , and then select the date and time format that you want.
Add, arrange, and delete slides
Show the slide number and total number of slides on every slide
Change the order of your slides
Insert or remove slide numbers
Go to View > Normal .
Go to Insert > Slide Number .
Select Slide Number and enter the starting slide number. Preview shows the location.
To add or remove the slide number from just the title page, clear or select Don’t show on title slide .
Select Apply to all or Apply .
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Sharing slides as a Virtual Background
While you can share PowerPoint presentations or share Keynote presentations in meetings, you can also share your presentation as a Virtual Background for an immersive sharing experience. Sharing your slides as a Virtual Background allows your participants to view your video imposed directly on the screen share. It also allows you to manage your presentation directly from within the Zoom meeting controls.
Note : Sound, transitions, or animations embedded in slides are not supported.
If the presenter records the meeting locally , the recording will also have the video embedded on top of the slides. If the host or another participant records the meeting locally, they must be on at least 5.2.0 or higher for the video to be embedded on the slides. If they are on any version older than 5.2.0 or record to the cloud , the recording will record the slides and video as a normal screen share recording.
This article covers:
Sharing a presentation as your background
Changing slides, changing video size and position, remove your video from slides, prerequisites, presenter requirements.
- Windows: 5.2.0 (42619.0804) or higher
- macOS: 5.2.0 (42634.0805) ] or higher
- System meets the requirements for Virtual Background
- PowerPoint or Keynote (macOS only) installed locally
- Windows: 5.2.0 (42619.0804) or higher
- macOS: 5.2.0 (42634.0805) or higher
- Linux: 5.2.0 (440215.0803) or higher
- Android: 5.2.0 (42588.0803) or higher
- iOS: 5.2.0 or higher
Note : If a participant is on a version lower than what is stated above or joining from the Web client, a Zoom Room, or 3rd party endpoint, they will view the slides as a normal screen share, and the presenter's video will not be imposed over the slides.
- Click Advanced .
- Click Open .
Managing slides and video
To reposition or change the size of your video:
- Click Resize My Video .
If you want to stop imposing your video on top of the slides and have it sent as a separate video feed:
How to Change the Page Size in Powerpoint 2013
Powerpoint 2013 sizes its slides to fit on a widescreen display by default. But the default size being used in Powerpoint 2013 may not be ideal for every situation, so you might need to change to a different size. Fortunately Powerpoint 2013 makes it possible for you to change the page size for your presentation.
Our guide below will show you where to find this setting so that you can specify the dimensions that you want to use for all of the slides in your presentation.
Our Powerpoint hyperlink color guide will show you how to fix the color of the links on your slides.
Changing Page Size in Powerpoint 2013
The steps in this article will show you how to switch from the current page size for your current Powerpoint presentation, to a page size of your choosing. You can select from a number of default sizes, or you can elect to set custom dimensions for your slides. Note that Powerpoint may change the layout of any pre-existing data on your slides to accommodate the new slide dimensions. The options selected below will change the page size for every slide in your presentation.
Step 1: Open your presentation in Powerpoint 2013.
Step 2: click the design tab at the top of the window..
Step 3: Click the Slide Size button in the Customize section of the ribbon, then click the Customize Slide Size option.
Step 4: Click the drop-down menu under Slide sized for and choose one of the options on that list.
If those sizes are not what you are looking for, then you can enter your own custom values into the Width and Height fields. Note that you can also specify the orientation of your slides on this screen, as well as choose an alternate page numbering method. You can click the OK button when you are finished making changes.
Do you need to save in a different file format in Powerpoint 2013? Learn how to change the default Powerpoint 2013 save format if you find that you have to select a different file type every time you save a presentation.
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.
Read his full bio here.
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