presentation powerpoint notes

How-To Geek

How to use speaker notes in powerpoint.

If you're worried about forgetting important points during your presentation, jot down some speaker notes. Here's how to prepare and use them.

Quick Links

Add speaker notes in powerpoint, use speaker notes during a powerpoint presentation.

Adding speaker notes to a PowerPoint presentation provides reference material for the speaker when they're presenting a slideshow, allowing them to stay on track without forgetting key message points. Here’s how to add and use speaker notes.

To add speaker notes in PowerPoint, you’ll first need to be in the Normal view. If you’re not already there, you can switch to Normal view by going to the “View” tab and then selecting “Normal” in the “Presentation Views” group.

Next, in the pane on left, select the slide where you'd like to add speaker notes.

Next, click the “Notes” button at the bottom of the window.

A small box reading “Tap to Add Notes” will appear beneath the slide. For Mac users, this will say “Click to Add Notes.”

Now, simply type the speaker notes for that slide. Repeat this process for each slide you'd like to add notes to.

There are two ways to use speaker notes during a presentation: by presenting on a secondary monitor or by printing out the speaker notes .

Using a Secondary Monitor

It’s safe to assume that most presentations will be presented on a secondary monitor. If this is the case for you, there’s not a whole lot you really need to do.

Related: How to Add an Extra Monitor to Your Laptop

The first thing you need to do is change the view to Slide Show. You can do this by selecting the Slide Show icon at the bottom-right corner of the window.

In this view, the audience will see only the slides as you’re going through the presentation. However, on your primary monitor, you’ll see the current slide, a preview of the upcoming slide, and your speaker notes for the current slide.

This is a convenient way to have a virtual copy of the speaker notes while you’re giving a presentation, but it never hurts to have a hard copy.

Printing the Speaker Notes

To print the speaker notes of your presentation, first select the “File” tab in the Ribbon.

Related: How to Print Multiple PowerPoint Slides to Each Piece of Paper

In the pane on left, select the “Print" button.

In the “Settings” group, select the option that says “Full Page Slides.”

A drop-down menu will appear. Here, select “Notes Pages” in the “Print Layout” group.

Finally, click “Print.”

You’ll now have a physical copy of your speaker notes.

How to Add Notes to PowerPoint Presentations: A Comprehensive Guide

Sara Wanasek

Presenting a slideshow can be a daunting task, especially when you’re speaking to a large audience. Thankfully, most presentation software comes equipped with the ability to add notes to your slides, making it easier for you to stay on track and deliver a seamless presentation – no full memorization needed.

In this blog, we will explore two different ways that you can to add notes to PowerPoint:

• Presentation notes that you prepare in advance and only you can see or
• Adding live notes to your presentation for your audience to see

By leveraging these techniques, you’ll be able to engage your audience effectively and deliver memorable presentations. Let’s dive in.

How to Add Presenter Notes in PowerPoint

Presenter Notes in PowerPoint are notes that you can view on your screen while you are presenting. Your audience will not see these notes, just you, so you can stay on track, remember important points, and deliver your information clearly and easily. Presenters, here’s everything you need to know to add notes to PowerPoint.

Add Notes in Edit Mode

Notes can be added to any slide in PowerPoint. Follow these steps:

• Start by clicking on the Notes button located beneath each slide. If you don’t see it, click on the View tab at the top of the screen and then click on Notes Page.
• Begin typing your notes for that slide, providing additional details, reminders, or cues to guide your presentation.
• Repeat the process for each slide you want to add notes to.

Once you’ve added your notes, you’re ready to deliver your presentation with confidence!

Present with Notes

Now that your notes are added to your presentation, let’s learn how to use them during the presentation. Do note that to present with the Presenter Notes, you will need to be connected to another screen or projector.

• First, select the Slide Show tab in the PowerPoint ribbon
• In the Set Up section, click the check box for Presenter View
• Enter Presentation Mode! You should see your presentation on one screen (such as your projector) and your notes displayed on the other screen (such as your laptop).

⚠️ If the Presenter view appears on the wrong screen, you can swap this by clicking on the Display Setting on top of the Presenter view screen.

As you move through your slides, your notes will automatically advance with the slides, keeping you right on track.

Print Notes

If you prefer a physical copy of your notes to present with or want to share it with your audience, you can print them from PowerPoint.

To do this go into File → Print → and under Settings , choose Notes Pages . Now, you can Print .

Presenting with notes in your PowerPoint presentation helps you stay on track, maintain confidence, engage your audience, adapt to unexpected situations, and appear professional and organized, ultimately leading to a smoother, more impactful delivery. But what if you want to further explain a concept with notes and annotations during your presentation? You can with annotation tools! →

Add Notes During a Presentation

Need to add notes to aid your presentation and help your audience understand, follow along, and stay engaged? Presenter tools such as annotations are great tools to help your presentation delivery and pace. By interacting with your slide information throughout your presentation, you can encourage active learning and audience participation in the presentation. There are a few ways you can add notes to PowerPoint:

Add Notes to Any Slide

During your presentation, you can add notes in two main ways:

1.You can use PowerPoint’s built-in simple pen and highlighter to add notes to your slide. This is found in the bottom left corner of the screen click on the pen and choose your color to begin drawing.

2. For sightly more advanced pen tools, text boxes, and shapes, you can use the free PowerPoint add-in ClassPoint, to add notes to PowerPoint sides . Once downloaded, ClassPoint , an audience engagement tool, will add a toolbar at the bottom of your presentation screen with these additional annotation & presentation tools .

This gives you different thickness options and color options for the pens , highlighters , shapes , and text boxes on your slide.

Insert Whiteboard Slides

Did you know you can even add a blank whiteboard slide into your PowerPoint presentation while you are presenting? With ClassPoint, it’s true!

Perfect for when you run out of space, want to brainstorm, or have fresh details to convey to the audience.

To add a whiteboard slide to your presentation, click on the Whiteboard icon on the ClassPoint toolbar. From there, choose a template provided, or add your own whiteboard background design . This slide will be opened & inserted right into your presentation and you can begin adding your notes. All annotations added will be saved once you exit out of the presentation mode.

Add disappearing laser ink

With ClassPoint’s presentation toolbar, you can also use the laser pointer to write with disappearing ink!

Although this will not save to your slide, it is a great way to help your audience follow along and make connections to your slide information.

Share Notes

Just like when you printed your Speaker Notes above, you can also share all the notes you added to your PowerPoint slides. Print your presentation, or share it with your audience via a QR code.

Click on the Share PDF icon on the ClassPoint tab in the PowerPoint ribbon. Select to include the whiteboard and annotations that you made and click Generate . A QR code will appear that your audience can scan to access your PowerPoint slides and see all the notes you have added!

Overall, adding annotations to your PowerPoint presentation is a great way to enhance your message, engage your audience, and make your presentation more effective. So if you haven’t tried it before, why not give it a go and see the difference it can make to your next presentation?

Adding notes to your presentation is a simple but effective way to elevate your overall performance. Whether you’re adding notes in edit mode or during your presentation, PowerPoint offers a variety of tools to help make your presentation a success. Start implementing these strategies with ClassPoint, and watch as your presentations become more engaging and impactful than ever before!

About Sara Wanasek

Try classpoint for free.

All-in-one teaching and student engagement in PowerPoint.

Supercharge your PowerPoint. Start today.

500,000+ people like you use ClassPoint to boost student engagement in PowerPoint presentations.

• Meta Quest 4
• Google Pixel 9
• Google Pixel 8a
• Apple Vision Pro 2
• Nintendo Switch 2
• Samsung Galaxy Ring
• Yellowstone Season 6
• Recall an Email in Outlook
• Stranger Things Season 5

How to add notes to your Microsoft PowerPoint slides

When you present a slideshow, it’s likely that you have more to say than what displays on the slides. You may want to expand on the text you’ve included, or if the slide only contains visuals, explain them further.

Add speaker notes to a slide in PowerPoint

Hide notes while editing a slideshow, view speaker notes during a slideshow.

Luckily, Microsoft PowerPoint provides a built-in feature for speaker notes. This allows you to add notes to each slide and then see them in Presenter View when you start the show.

What You Need

Microsoft PowerPoint

Open your PowerPoint presentation and select the first slide where you want to add notes.

Step 1: Go to the View tab and choose either Normal or Outline View . This allows you to see your slide along with the note you plan to add.

If you’re wondering how to add a note in PowerPoint without changing the view, the short answer is: You can’t. But if you prefer not to use Normal or Outline View, you can check out the Notes Page view in the same section of the ribbon.

While still technically a “view,” this displays your slide and a text box for your note as a printed page, as shown below.

Step 2: Display the Notes panel below the slide if it’s not visible using one of the following:

• Click the Notes button in the Status Bar at the bottom.
• Move your cursor to the bottom of the window. When you see the two-sided arrow, drag up until the panel displays.
• Best Microsoft Office deals: Get Word, PowerPoint, and Excel for free
• How to convert Google Slides to PDF
• How to buy Microsoft Office: all methods, explained

Step 3: When the panel is empty, you’ll see “Click to Add Notes” within it. Place your cursor in the box and type your note.

Step 4: You can apply simple formatting to your note using the tools on the Home tab or in the floating toolbar. This is handy if you want to add bullet points or emphasize the font with bold, italics, or an underline.

Step 5: If you have a lengthy note within the panel, you’ll see a scrollbar appear on the right so that you can move down and see the entire note. You can also drag up on the panel to enlarge it.

If you want your slide in full view as you're assembling or editing your slideshow, you can hide the presenter notes. This does not delete them; it merely moves the notes panel out of view.

Do one of the following to hide your notes:

• Drag the notes panel downward until it no longer displays.

When it’s time to present your slideshow, you can use Presenter View to see your speaker notes. This allows you to view the notes for each slide on your monitor while presenting the slideshow on another. Your audience will not see your notes.

Step 1: Go to the Slide Show tab. On Windows, check the box for Use Presenter View in the Monitors section of the ribbon. On Mac, click the Presenter View button in the Start Slide Show section.

If you’ve already started the slideshow, you can still turn on Presenter View. Click the Three Dots in the Presenter Toolbar and choose Show Presenter View (Windows) or Use Presenter View (Mac).

Step 2: You’ll then see your notes display on the right side of the screen, with your slide on the left. As you advance each slide, the notes will display accordingly.

Step 3: The text for your note wraps automatically to the next line, and you have a scrollbar to move through those lengthy notes.

To adjust the font size for the notes, use the buttons below the notes panel.

Whether you want to add notes to PowerPoint to talk through your slideshow or simply as references while you assemble your slides, be sure to take advantage of this built-in feature.

For additional ways to work in Microsoft PowerPoint, check out how A.I. can help you create your slideshows .

Editors' Recommendations

• How to keep your Microsoft Teams status active
• How to add audio or video to Google Slides
• How to change your background in Microsoft Teams
• How to embed a YouTube video in PowerPoint
• How to convert a PowerPoint to Google Slides
• How-To Guides

Few communication applications are as versatile as Microsoft Teams. Along with allowing you to send quick messages to teammates or launch a video chat, the software is fully integrated with Office 365 so you can optimize its performance. One of its most useful features, however, is the ability to create a new team. This lets you group people together so they can chat about certain projects or goals without spamming everyone in your organization.

Knowing how to make a new team and how to properly organize teams makes it easy for a company to enhance productivity and streamline communication. When used effectively, Microsoft Teams is useful for both in-office and remote workers, ensuring everyone stays on the same page regardless of location.

PowerPoint makes it easy to give a great presentation thanks to intuitive software that lets anyone craft an eye-catching deck. What's even better, however, is the option to use Presenter View. This lets you leave notes for yourself that can be viewed on your computer screen while everyone else is only seeing your presentation.

Do you have any clue how much power your PC consumes when you’re playing video games? Or how about when it’s just sitting idly? Whether you’re trying to figure out how to cut down on energy costs, or simply want to know how much toil your PC endures when running Abode Creative Suite, you’ll want to learn how to measure your PC’s power draw.

Fortunately, there are several different tools you can use to monitor this important statistic. Some are built right into your operating system, while others will require a separate download. You can also purchase certain external devices to keep tabs on your desktop’s energy output.

How to add notes to your Microsoft PowerPoint slides for presentation reminders or editing collaboration

• To add notes to your PowerPoint slides, you'll need to have your presentation set to "Normal" view. 
• You can add notes to individual slides through a button using the "Notes" button. 
• Presentation notes appear next to your slides on the screen as your slideshow plays, but they can also be printed out with the slides.
• You can add notes to your PowerPoint slides to have you with the editing process or while you're presenting a project. 
• Visit Business Insider's Tech Reference library for more stories .

PowerPoint presentation notes are meant to help you remember some of your slideshow's finer details in a quickly accessible format. During a presentation, the notes show up on the screen in Presenter view, but not on the screen of anybody else seeing the slideshow. 

If you're presenting in front of a room and can't keep returning to your laptop, you can still use your presenter notes. Just print the slideshow out with the notes. You can also hand these notes out to your audience if you think they'll need them, or the group with whom you're collaborating on the presentation. 

Adding presentation notes to your PowerPoint slideshow is easy, you merely have to know where to look. Here's how to do it.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to add notes to your powerpoint presentation.

1. Launch your PowerPoint presentation. 

2. Go to the "View" tab in the toolbar at the top of the screen.

3. Choose "Normal" view on the far left of the toolbar if it isn't already selected. 

4. Click the slide you want to add a note to.

5. At the bottom of the screen, towards the right side and to the left of "Comments," click the button that reads "Notes." 

6. Type any notes you want to make in the box and hit the Enter key or click away from the box.

Related coverage from Tech Reference :

How to download and access microsoft powerpoint on your mac computer, how to convert google slides to a powerpoint presentation in 4 easy steps, how to change your language settings in microsoft powerpoint in 3 different ways, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to change and format the background of your powerpoint slides to custom designs.

Insider Inc. receives a commission when you buy through our links.

Watch: We compared the $1,200 MacBook Air with the $500 Surface Go, and the results were a mess

• Main content

Everything You Need to know About Notes in PowerPoint

• Post author: Jacob Stauttener
• Post published: October 11, 2021
• Post category: Presentations
• Post last modified: August 15, 2022
• Reading time: 23 mins read

Please Share This Share this content

• Opens in a new window

Do you have a presentation to make and find yourself wondering how to add notes to PowerPoint?

Adding notes to your PowerPoint Presentation is a simple and effective way to make presenting easier. In this article, we will go over how you can add notes to PowerPoint, tips on using those notes, and how to print some fancy PowerPoint notes.

Now, let’s get right into it!

Why Would I Want Notes in my PowerPoint?

PowerPoint Slides are not meant to be your script. They are meant to enhance your message and help guide the attention of your audience. Generally, you want the audience’s focus to be on you and your spoken word – not your slides.

The temptation for many first starting with PowerPoint is to place all of the information they need to discuss on the slides. The problem with this is that the audience begins to read your slides and lose concentration on the words from your mouth. When the audience reads your slides ahead of you, they often lose their interest fast and their attention is split between your words and what is on the slide.

PowerPoint gives you a simple way to add notes to your slides that your audience never sees. These notes are there to help you so you never have to use your presentation deck as your script. Instead, you the notes section.

So, how do we add notes to PowerPoint?

How to Add Notes to PowerPoint

Microsoft made adding notes to PowerPoint extremely easy. All you have to do is go down to the bottom of the screen where it says “Click to add notes”. Once you click there, you can add in your notes for the presentation.

I recommend that you use this for a point form. For my videos made from converted PowerPoint files, I like to write my full script there. I have also seen marketing, communications and presentation professionals use this space for stage and technical directions too.

What to do if you Don’t See the Notes Section

If you don’t see the notes section, there is a little tab at the bottom of the screen that you can click to make the notes appear.

I want to point out that the you can adjust the separating bars between sections. You can change the size of the notes area by hovering over the line and then clicking, holding and dragging that line to resize the area.

Different Views and Adding Notes

Speaking of different views, you don’t need to write out all your notes on the default slide design page (also known as the “Normal” View). You can also access these notes in the “Outline View” and the “Notes Page” too.

Personally, I like editing my notes in the “Normal View”. Remember that you can resize your notes window by hovering over the bar above it. When you see the two sided arrow, click and drag to resize the window. That will give you ample room to edit your notes while viewing your slides. The “Notes Page” is also a good view for editing your notes.

How Should I Write Up my Notes in PowerPoint?

How you write up your notes for your presentation is completely up to you. My opinion is that the best method is to write out a series of point form notes that remind you of your salient points and to act as a guide to keep you on track. This way, you don’t get off track, cover everything you want and maximize your potential interaction with the audience.

To me, so long as you know the content, this is the best way to present to your audience as it allows flexibility in your delivery to cater to the room. It his harder to adjust to your delivery if your presentation is fully scripted out.

• My opinion – point form notes are the best
• State only your salient points
• Use as a guide to stay on topic and to remember important points
• There are also plenty of reasons to fully type out your presentation script

While I prefer bullet point scripts when I present, your support crews would likely prefer that you stick to a fully written script with stage directions. This helps the show go smoothly for larger events where you have people helping the presenter in the delivery of their message. When the presenter follows a full script completely it helps everyone involved in that delivery stay on track and not miss queues such as when to change the slide, join in the conversation, or adjust an AV setting (like lighting).

As mentioned earlier, you could add stage directions in the PowerPoint notes section for the presenter or tech crew. Let’s talk a little bit about that now.

Use Your Notes for Stage Directions Too

Using the Notes section of PowerPoint, you can add in reminders for yourself (and anyone helping) about stage and technical directions. Perhaps you have an external video that you want queued up or a secondary source shown for a live demo. You can add this there to keep everyone on track. If you have multiple presenters delivering different parts of the presentation to your audience, you can also use the Notes section to direct who will be presenting each part.

[Square Brackets] are a common way to differentiate the spoken script words from the presentation directions. Italics also work well .

Highlights will show up in your handouts “Notes Page”, but they don’t generally show in other modes of PowerPoint. I advise sticking to Square Brackets, Italics or whatever you find already works with you and your support staff.

Again, how you choose to write your script in PowerPoint notes is up to you. As a presenter, I prefer bullet points. When I use PowerPoint to create hobby videos, I like to use a full written script. While supporting presenters as a media technician, I prefer a fully scripted notes section with stage directions.

You will have to find what works best for you. Now, let’s chat about how to actually use the notes section of PowerPoint when it comes to Presenting, Recording and printing Handouts.

How to use PowerPoint Notes – Presenting, Recording and Handouts

Now that we have the notes in our presentation, how do we use them? Microsoft gave us three effective ways to use these notes. You can use them as your speaker notes while you present to an audience, notes while you record a presentation, and as part of a handout for your audience. Let’s go through how to do all three of these uses for PowerPoint notes.

How to Present with Speaker Notes

Just like adding notes, presenting with speaker notes is extremely easy. All you have to do is present in Presenter view with two screens. This second screen could be your home monitor, a TV at the office or a projector at a convention center.

To make sure that your presentation is set up to take advantage of presenter view, go to “Slide Show”. From there, make sure that “Use Presenter View” is selected. When you go to show the presentation, the computer will automatically set up one screen with the presenter’s view and the other with the full screen slides.

You can change which screen the slides show on by changing the “Monitor”. The other will become your Presenter View screen.

A Quick Look at the Presenter View

This is a fantastic tool for both anyone who has to control a PowerPoint presentation in front of a live audience or anyone presenting to a virtual audience too. As a media technician I use this view all the time. It is great for following the scripts of the presenters and also works out great while running webcasts too. The only problem about this view is that you need two monitors to get the option to function.

The screen shot above shows a PowerPoint deck that I turned into a video for a YouTube channel. This is the presentation showing in “Presenter View”. The slide is on the left, the next slide is on the right and under it is my script (or the notes section).

When you go to record your slide deck, you can also still access your notes. Let me demonstrate below.

How to Record with Speaker Notes

To record a presentation, you go to “Slide Show” followed by “Record Slide Show”.

There you will find the notes on a toggle button near the top middle of your screen.

I find this one annoying to use because it is so small, but its location forces you to look almost directly into your laptop’s webcam (as most laptops have it located at the top of the computer screen). If you are recording video with you content in PowerPoint, this is a huge bonus! I can’t think of a better place to put the script other than right under the camera for giving the audience the impression that you are talking to them when you are reading your script.

How to Print Speaker Notes with Slides in PowerPoint

Even though we live in a paperless society, we still need to make printouts and hand outs. You can make them electronically (as PDFs) or physically on paper. One great way to access your notes is through the Notes Page. You can find this by clicking on “View” and then “Notes Page.”

If you have any presenters that want a printed copy of the notes for the podium (or technical or communications staff that also need the notes), I recommend that you print off the slide deck’s “Notes Page”.

To print your notes, select “File” and then “Print”. Here you will find a drop down for the slide layout. It likely says “Full Page Slides” to start. Change this to “Notes Pages”. You will see an image of the printer page further down in the article when I show you how to make fancy handouts with this same view.

Below is how the printout will look by default. Personally I find this layout very straight forward to work with.

“But wait, you mentioned I can turn this view into good looking handouts. How do I do that?”

Creating Impressive Handouts with Notes – Altering the Layout of Handout Notes in PowerPoint

Now let’s look at how to take the notes (or script) of your presentation and turn that into a nice handout to give to your audience.

As a tip, I like to back up my files before I mess around with the layouts, but that is up to you on whether you do that or not.

To print, I went to “File” and then “Print”. On the print screen, I make sure that I choose the “Notes Pages” under the settings.

You can then print these handouts as PDF files or as physical copies.

Creating PowerPoint Handouts with Word

As with all things computers, there are usually multiple ways to doing things. Sometimes, those ways lead to different results but cover the same end goal. Here is another way to do handouts. This time, we utilize Microsoft Word.

You may want to back up your work before you go through with this just to be on the safe side.

As a note, the function to export PowerPoint to Word takes a lot of memory. If you run into problems or see the message “PowerPoint couldn’t write to Microsoft Word,” restart your computer. Then run the Export with all other programs closed. If that still does not work, split the PowerPoint into two separate presentations. One with the first half of the slides and the other with the second half. Export both of those presentations and then combine them in Word.

Relevant Links…

In this post, I made reference a few times to my hobby videos On top of Tech Presenters, I run another website focused on tabletop gaming. That website also has a YouTube channel connected to it. I made all of my early videos on that channel using PowerPoint. Now I use video editors instead, but it is surprising how much you can do with PowerPoint.

If you are interested in video editors, check out my article “ The Best Free Video Editors Out There For the PC” . You can also find more PowerPoint Tips right here on Tech Presenters. One article that I would like to direct your attention to is “ The Hottest PowerPoint HotKeys for Presenters “. Be sure to check that article out for some HotKeys that could help you present better in front of an audience.

Turning back to this article, the PowerPoint files that I screen captured are from the videos listed below. I made them using PowerPoint and even wrote my scripts into the notes section of the program.

• LED Lamp Review for Painting, Building and Photographing Miniatures – Lamp by GameCraft Miniatures
• 28mm WW2 Soviet Train Station Review – MDF Terrain by Things from the Basement soon on Kickstarter
• Monster Scenery Terrain Review – Broken Ground – Pre-painted terrain for miniature gaming and RPGs

On top of these videos, I also have a related Website called Must Contain Minis .

For those wondering, I am using Office 365 on Windows 10.

Now, let’s finish up this article.

Bringing it Together…

In this article, we went over how to add notes to PowerPoint. Not only that, but we went further and also discussed how to use the notes during presentations, for recording and for printing off handouts.

As a presentation support professional, I find coupling my slides with notes extremely handy. As a presenter, these notes help me stay on track and to make sure that I cover all of the important points that I wanted to make. Knowing how to use these notes, and how to get the most out of them, really helps in delivering the best presentations that you can.

Personally I like to keep back up files and older versions of my files in case I run into any problems. In general, I am pretty cautious in my approach and there is not harm in keeping multiple files. Just make sure that you name them well and work on the newest version. I figured I would leave that reminder here. If you are playing around with the layout of your notes page or messing around with what appears on them, it might be a good idea to keep a back up to go to in case things don’t work as intended.

Until next time, Happy Presenting Everyone!!!

You Might Also Like

How to Change Slide Size in PowerPoint

Virtual Best Practices for Webcasts & Presentations

Final Tips for Online Meetings and Presentations

This post has one comment.

Pingback: How to Make Bullet Points Show 1 by 1 in PowerPoint - Tech Presenters

Comments are closed.

By continuing to use this website, you consent to the use of cookies in accordance with our Cookie Policy.

Blog > All about notes in PowerPoint Presentations

All about notes in PowerPoint Presentations

08.06.21   •  #powerpoint #tips.

Not only is a well-prepared PowerPoint presentation essential, but also a red thread and a fluent presentation. With the help of notes in PowerPoint, this is no longer a problem! In this blog post, we will not only explain how you can add powerpoint notes, but also how you can edit them and make good use of them during a presentation. We will also show you how to print out the notes and how to delete them again.

Inserting and editing notes in PowerPoint

• First open your presentation.

There are two ways you can print out the notes. With the slides or without.

Print notes with the slides

Print notes without the slides

Using notes during a presentation.

If you want to share your PowerPoint on Zoom without showing the audience your notes, there are several options. A very simple and straightforward option would be to simply print out your notes. If you have two monitors, PowerPoint will automatically set up the Presenter View for you. If you do not have a second screen, you only have to go to the three dots at the very bottom left during the presentation, there you can easily display the speaker view under "Speaker view".

Now, turn the tables! - Let your attendees take private notes

With the help of SlideLizard (a cool software for live audience interaction in PowerPoint), your participants can make private notes directly on their own smartphones during the presentation. These notes remain linked to the slides and at the end of the presentation, all participants receive their own notes via email. In addition, your audience can mark the most important slides with a star to make them easier to find again later. Moreover, with SlideLizard you can add live polls & quizzes directly in your PowerPoint. You can try SlideLizard for free today !

Deleting notes in PowerPoint

Of course, there is also the option of deleting the notes. You can delete them directly on the respective slides or you can delete them all at once. Proceed as follows:

Keyboard shortcuts for notes in PowerPoint

How can I add notes in PowerPoint?

To add notes in PowerPoint, go to "Notes" in the "View" tab or you can also insert notes via the status bar at the bottom right with just one click.

How do I print notes in PowerPoint?

Go to "Print" in the "File" tab. Then select "Notes pages" in the print layout instead of "Full page slides".

How can I use the notes in PowerPoint during my presentation?

In order to see your PowerPoint notes during your presentation, you must check the box "Use Presenter View" in the tab "Slide Show" beforehand. They will then be displayed automatically during your presentation.

Related articles

About the author.

Miriam Rapberger

Miriam supports SlideLizard in the area of marketing and design. There she uses her creativity for blog posts, among other things.

Get 1 Month for free!

Do you want to make your presentations more interactive.

With SlideLizard you can engage your audience with live polls, questions and feedback . Directly within your PowerPoint Presentation. Learn more

Top blog articles More posts

The 10 best PowerPoint Games to play in Workshops, Classrooms & Presentations

How to add a Video in PowerPoint

Get started with Live Polls, Q&A and slides

for your PowerPoint Presentations

The big SlideLizard presentation glossary

Multimedia presentation.

A multmedia presentation is a speech in which several types of visual and audio aids are combined in the same speech with the help of computer software. .

WWTBAM is an acronym for "Who wants to be a Millionaire", which is a famous quiz show that airs in several countries.

Leading Questions

Leading questions subconsciously make the respondent think in a certain direction.

Student Response System (SRS)

With Student Response Systems (SRS) it is possible to get live student feedback in the classroom. Questions and answers can usually be asked and given anonymously, which increases participation and engagement. An SRS may be used for any grade, including university.

Be the first to know!

The latest SlideLizard news, articles, and resources, sent straight to your inbox.

- or follow us on -

We use cookies to personalize content and analyze traffic to our website. You can choose to accept only cookies that are necessary for the website to function or to also allow tracking cookies. For more information, please see our privacy policy .

Cookie Settings

Necessary cookies are required for the proper functioning of the website. These cookies ensure basic functionalities and security features of the website.

Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information about the number of visitors, etc.

How to See Your Notes When Presenting in PowerPoint

As a presenter, delivering a seamless and confident presentation is key to making a lasting impression. However, it can be challenging to remember every detail of your presentation, especially if you have a lot of content to cover. Fortunately, with PowerPoint’s Presenter View, you can easily access your notes and confidently deliver your presentation. In this article, we will cover all aspects of using PowerPoint’s Presenter View to enhance your presentation.

Table of Contents

Why You Need to See Your Notes When Presenting in PowerPoint

Presenting without having your notes at hand can be daunting and can affect the quality of your presentation. Whether you are presenting in front of a small group or a large audience, you will need to have access to your notes. This will help you deliver your presentation confidently, as you will have a clear idea of what to say or do next. In addition, having your notes visible can help you stay focused on the topics you want to cover and avoid straying off-topic.

Another reason why it is important to see your notes when presenting in PowerPoint is that it can help you manage your time effectively. By having your notes visible, you can keep track of the time and ensure that you are covering all the important points within the allocated time frame. This can help you avoid rushing through the presentation or running out of time before you have covered all the key points.

Furthermore, having your notes visible can also help you engage with your audience better. When you are confident and well-prepared, you are more likely to make eye contact with your audience and use body language effectively. This can help you build a connection with your audience and keep them engaged throughout the presentation.

How to Access Presenter View in PowerPoint

Before you can access Presenter View, you need to have a PowerPoint presentation open in Slide Show mode. Once your presentation is open, simply click on the ‘Slide Show’ tab and check the box beside ‘Use Presenter View.’ Your screen will then automatically switch to Presenter View, allowing you to see your notes and other helpful controls.

Presenter View is a great tool for giving presentations, as it allows you to see your notes and upcoming slides while your audience only sees the current slide. You can also use Presenter View to zoom in on specific parts of your slide, draw on your slides, and even use a virtual laser pointer to highlight important information. To exit Presenter View, simply press the ‘Esc’ key on your keyboard.

Understanding the Presenter View in PowerPoint

Presenter View is a powerful tool that enables you to manage your presentation effectively. It comprises several elements, including:

• The slide display area, which shows the slide that your audience sees.
• The notes section, which displays any text that you have added as notes or comments.
• The timer, which can help you stay within your allotted time.
• The navigation controls, which let you move forward and backward in your presentation easily.
• The zoom slider, which enables you to zoom in and out of your slides for added detail.
• The laser pointer and highlighter tools, which allow you to emphasize important points on your slides.

Presenter View also allows you to preview upcoming slides, giving you a chance to prepare for the next section of your presentation. This feature can be especially helpful if you need to refer to specific information on a later slide.

In addition, Presenter View provides a way to keep your audience engaged by allowing you to add annotations to your slides. You can draw attention to specific areas of your slide, highlight key points, or even add additional information that may not be included in the slide itself.

Setting Up Presenter View: Step-by-Step Guide

If you want to customize your Presenter View experience, follow these steps:

• On the ‘Slide Show’ tab, click ‘Set Up Slide Show.’
• Under ‘Multiple Monitors,’ select the ‘Use Presenter View’ checkbox.
• If you’re using a single monitor, select the ‘Display slide show on’ option and choose your primary monitor.
• If you’re using dual monitors, select the ‘Display slide show on’ option and choose the monitor that you want to display Presenter View on.
• Customize the Presenter View by selecting the options that you want to use, such as speaker notes, the timer, and the navigation controls.
• Click ‘OK.’ Your Presenter View should now be set up.

It’s important to note that not all versions of PowerPoint have the Presenter View feature. If you don’t see the ‘Use Presenter View’ checkbox under ‘Multiple Monitors,’ it’s likely that your version of PowerPoint doesn’t support this feature. In this case, you may need to upgrade to a newer version or use a different presentation software that offers Presenter View.

How to Customize Presenter View Settings in PowerPoint

If you have specific preferences for Presenter View, you can customize it by following these steps:

• Click the ‘Settings’ button in the Presenter View toolbar.
• Select the options that you want to use, such as the color scheme, font size, and slide size.
• Click ‘Save Changes’ to apply your changes.

Customizing your Presenter View settings can greatly enhance your presentation experience. For example, you can choose to display your notes on one screen while your audience sees only the slides on the other screen. Additionally, you can select the option to display a timer or a clock to help you keep track of time during your presentation. Experiment with different settings to find what works best for you and your audience.

Using Presenter View on Dual Monitor Setup

If you have a dual-monitor setup, you can use Presenter View to present your slides on one screen while managing your notes and tools on the other screen. To do this, simply select the ‘Use Presenter View’ checkbox under ‘Multiple Monitors’ in the ‘Set Up Slide Show’ dialog box. Once you start presenting, the Presenter View screen will appear on the secondary monitor, while the slides will appear on the primary screen.

Presenter View is a great tool for presenters who want to keep their notes and tools hidden from the audience. With Presenter View, you can see your notes, upcoming slides, and a timer, while your audience only sees the current slide. This feature is especially useful for longer presentations, where you may need to refer to your notes or keep track of time.

Another benefit of using Presenter View is that it allows you to easily navigate through your presentation. You can use the arrow keys on your keyboard to move forward or backward through your slides, or you can use the thumbnails on the Presenter View screen to jump to a specific slide. This makes it easy to adjust your presentation on the fly, without having to interrupt the flow of your presentation.

Troubleshooting Common Issues with Presenter View in PowerPoint

If you experience common issues with Presenter View, such as notes not displaying correctly, audio not working, or distorted visuals, try these troubleshooting tips:

• Make sure that your computer meets the minimum system requirements for using Presenter View.
• Check that the correct audio output is selected in the control panel.
• Review your slides and notes to ensure that there are no formatting errors.
• Try closing other open applications to free up system resources.
• Ensure that your computer is updated with all available updates.
• Try reinstalling or repairing PowerPoint to eliminate any software conflicts.

However, if these troubleshooting tips do not resolve your issues, there may be other factors at play. One possible cause of issues with Presenter View is outdated or incompatible drivers for your computer’s graphics card. Check with your computer manufacturer or graphics card manufacturer to see if there are any updates available.

Another potential issue could be related to your computer’s display settings. Make sure that your display settings are optimized for the resolution and aspect ratio of your presentation. You may also want to try adjusting the scaling settings to see if that improves the display of your slides and notes.

Tips and Tricks for Effective Note-taking During Presentation

To get the most out of Presenter View, try these effective note-taking tips:

• Organize your notes by slide or topic to stay on track during the presentation.
• Use bullet points and keywords to keep your notes concise and easy to read.
• Include cues or action words to remind you of any demonstrations, animations, or other interactive elements in your presentation.
• Use the highlighter tool to draw attention to the most critical points.

Enhancing Your Presentation with Presenter View

Presenter View can enhance your presentation in several ways, such as by allowing you to add visual aids and multimedia elements, manage your time effectively, and engage your audience. By using Presenter View, you can keep your presentation on track, highlight key information, and maintain your audience’s attention throughout.

The Importance of Rehearsing Your Presentation with Presenter View

Practicing your presentation with Presenter View can help you become familiar with the interface, identify any errors or issues, and ensure that your presentation will run seamlessly. Use Presenter View during your presentation rehearsal to simulate the actual presentation environment and get a feel for how it works.

Taking Advantage of the Laser Pointer and Highlighter Tools in Presenter View

The laser pointer and highlighter tools are handy for emphasizing key points on your slides and improving audience engagement. To use them, simply press and hold the ‘Ctrl’ key and click the mouse to activate the laser pointer or highlighter. Release the key to deactivate them.

How to Switch Between Slides and Notes during a Presentation

If you need to switch between slides and notes during your presentation, simply click the ‘Notes’ button in the Presenter View toolbar. This will display your notes and allow you to scroll through them as needed.

Utilizing the Timer and Countdown Features of Presenter View

The timer and countdown features are useful for keeping your presentation on track and ensuring that you do not exceed your allotted time. To use them, simply enable the ‘Timer’ feature in the ‘Settings’ section of Presenter View. You can then set the countdown time and choose whether to display it during the presentation or keep it hidden.

Sharing Your Screen Using Presenter View in Microsoft Teams or Zoom Meetings

If you are using Microsoft Teams or Zoom Meetings to deliver your presentation remotely, you can still use Presenter View by sharing your screen. To do this, simply select the ‘Share Screen’ option and choose the ‘Presenter View’ screen. This will allow you to present your slides while keeping your notes and controls visible to you for an uninterrupted presentation experience.

By following the steps and tips outlined in this article, you can use PowerPoint’s Presenter View to deliver a polished and professional presentation that wows your audience. Always remember to rehearse your presentation before the actual day so that you’re comfortable with the tools and settings for Presenter View, and ready to tackle any issue that might arise.

By humans, for humans - Best rated articles:

Excel report templates: build better reports faster, top 9 power bi dashboard examples, excel waterfall charts: how to create one that doesn't suck, beyond ai - discover our handpicked bi resources.

Explore Zebra BI's expert-selected resources combining technology and insight for practical, in-depth BI strategies.

We’ve been experimenting with AI-generated content, and sometimes it gets carried away. Give us a feedback and help us learn and improve! 🤍

Note: This is an experimental AI-generated article. Your help is welcome. Share your feedback with us and help us improve.

How to Insert a Table in PowerPoint Notes? [Full Guide!]

By: Author Shrot Katewa

Sometimes when presenting to a group, you don’t necessarily want to show long tables and complicated numbers. This would overwhelm the audience and, let’s face it, explaining it will take a lot more time. But you might still want to have it as a ready reference for yourself. That’s perhaps one reason why you would insert this table into PowerPoint Notes!

But, how do you insert a table in the notes section of PowerPoint?

To insert a table into PowerPoint Notes, first you will access the Notes page through the View tab. Then you can copy and paste the Table that you want into this page using the basic keyboard functions of Ctrl+C and Ctrl+V

For a more in-depth explanation of how this process can be done and how you can view, print, and insert other objects into Notes, read on.

1. Can You Insert a Table in PowerPoint Notes?

You can insert a table in PowerPoint notes. The “ Notes View ” in Microsoft PowerPoint allows you to add and read speaker notes. You can add tables and other graphic visuals in your speaker notes to aid your presentation.

2. How to Insert a Table in PowerPoint Notes?

There are actually a couple of different ways to insert a table in the Notes section in PowerPoint.

To insert a table in Microsoft PowerPoint, you have to first access the “Notes Page” screen. In the “Notes Page” , you can insert a new table, paste an existing table from another source, or edit and remove the tables.

This is the most common method. Nevertheless, let’s take a look at both the methods below –

2.1 Method 1 – Adding a Table in the Notes View

In the notes view, you can insert a new table using the “Insert” tab. All you have to do is follow the 5 simple steps.

Step-1: Click on the “Notes Page” option

To access the notes screen, you have to first open the “ View ” menu. To do so, click on the “View” tab in the menu ribbon located at the top of the screen. In the “View” menu, click on the “Notes Page” option from the “Presentation Views” group.

Step-2: Click on the “Insert” tab

In the “Notes Page” , the next step is to scroll down to find the slide where you want to add the note. Then click on the “Insert” tab in the menu ribbon to open the “Insert” menu.

Step-3: Click on the “Insert Table” option

Now you can insert the table in the slides notes. All you have to do is click on the “Table” option in the “Insert” menu. In the dropdown menu under the “Table” option, click on the “Insert Table” option to launch a dialog.

Step-4: Select the number of columns and rows

In the “Insert Table” dialog box, you have to first click on the “Number of columns” box and type in how many columns you want in the table. Similarly, you have to click on the “Number of rows” box to type in your preferred number of rows for the table.

Step-5: Click on the “OK” button

Finally, all you have to do is click on the “OK” button at the bottom of the “Insert Table” dialog box to insert the table in the slide notes (as shown above).

2.2 Method 2 – Pasting an Existing Table as an Image

In the PowerPoint notes, you can also paste a table from another source. For instance, you can insert a table from excel into your PowerPoint . You will need to use the paste special options such as “Use Destination Theme” , “Keep Source Formatting” , and “Picture” .

To paste an existing table as an image, follow the 4 quick steps.

Step-1: Click on the “View” tab

In the menu ribbon located at the top of the screen, click on the “View” tab. In the “View” menu, click on the “Notes Page” option in the “Presentation Views” group.

Step-2: Click on the “Picture” option under “Paste Options”

In the notes view, you have to first “Right Click” in the text box for notes. Then click on the “Picture” icon under “Paste Options” in the right-click menu. Alternatively, you can press the “Ctrl+V” keys on your keyboard.

Step-3: Reposition the table

The copied table from another source will be pasted outside of the notes text box. Now all you have to do is click on the table and drag it to reposition it on the notes text box.

Step-4: Click on the “Normal” option

The final step is to return to the normal view. To do so, click on the “Normal” option in the “Presentation Views” group of the “View” tab. You can now return to editing the presentation slides.

3. How to View the Table in PowerPoint Notes?

In Microsoft PowerPoint, you can view the notes using the “Notes Page” view. You can also print PDF notes to view them in a PDF file. The notes will include all objects like text, tables, graphs, images, etc.

3.1 Method 1 – Using the Notes View

The quickest way to view the presentation notes in PowerPoint is to use the “Notes Page” screen. All you have to do is click on the “View” tab in the menu ribbon.

Then click on the “Notes Page” button in the “Presentation Views” group of the “View” tab. In the “Notes Page” , each page shows a slide and the speaker notes for it. You can scroll through the pages to view the tables inserted in the notes.

3.2 Method 2 – Print PowerPoint With Notes

Using the “Print” feature in PowerPoint, you can create a PDF file containing all the speaker notes of a specific presentation. You can also create handouts for your PowerPoint presentation and view the tables in the notes section that way!

You can use this method to view the tables that are inserted in the notes. All you have to do is follow the 6 easy steps.

Step-1: Click on the “File” tab

The first step is to open the “File” screen. To do so, click on the “File” tab which is the first tab in the menu ribbon located at the top of the screen.

Step-2: Click on the “Print” option

The next step is to open the “Print” screen. In the sidebar on the left side of the “File” menu, click on the “Print” option.

Step-3: Click on the “Notes Pages” option

In the left column of the “ Print ” screen, click on the “Print Layout” option under the “Settings” section (shown before).

The “Print Layout” option in the box shows “Full Page Slides” by default. In the “Print Layout” pop-up menu, click on the “Notes Pages” option. The preview screen in the right column will switch from the slides to the notes.

Step-4: Click on the “Microsoft Print to PDF” option

The next step is to click on the “Printer” option in the left column of the “Print” screen. Then click on the “Microsoft Print to PDF” option from the dropdown menu under the “Printer” option.

Step-5: Click on the “Print” button

Now all you have to do is click on the “Print” button (as shown in the previous image) located at the top of the “Print” screen. This will prompt the “Save Print Output As” dialog box.

Step-6: Click on the “Save” button

In the “Save Print Output As” dialog box, select the folder in your computer where you want to save the PDF file containing the presentation notes. Then all you have to do is click on the “Save” button at the bottom of the dialog box. You can now view the tables in the presentation notes by opening the PDF file.

More Related Articles

• How to Add Tables in PowerPoint? [Complete Guide!]
• How to Move or Resize a Table in PowerPoint? [An EASY Way!]
• How to Transpose a Table in PowerPoint? [A Simple Solution!]
• Pivot Table in PowerPoint? Here’s How to do It! [With Slicers!]
• How to Format a Table in PowerPoint? [The ULTIMATE Guide!]

Credit to  benzoix  (on Freepik) for the featured image of this article (further edited).

• Kerala PSC Exams
• Kerala PSC Notification
• Kerala PSC Exam Calender
• Kerala PSC Previous Question papers
• KAS Previous Year Question papers
• Kerala PSC VEO Notification
• Kerala Police SI
• Kerala PSC LDC Notification
• Kerala PSC LP/UP Assistant
• Kerala PSC Village Field Assistant Notification
• Kerala PSC LD Typist Notification
• Kerala PSC Food Safety Officer
• Kerala PSC Excise Inspector Notification
• Kerala PSC BDO Notification
• Kerala PSC CPO Notification
• Kerala PSC LGS Notification
• Karnataka PSC
• IBPS PO Notification
• IBPS Clerk Notification
• SBI PO Notification
• SBI Clerk Notification
• SBI SO Notification
• SBI Apprentice Notification
• Canara Bank PO Notification
• Indian Bank PO Notification
• RBI Assistant Notification
• RBI Office Attendant Notification
• IBPS RRB Notification
• IBPS RRB Office Assistant Notification
• Spoken English
• Stock Market
• Digital Marketing
• Accounting Course
• Quantity Survey
• Oil and Gas
• Yoga Teaching
• Data Science Malayalam
• Data Science Training in Kochi
• Data Science Training in Trivandrum
• Data Science Course in Calicut
• Data Science Training in Thrissur
• Full Stack Development Malayalam
• Full Stack Development Hindi
• Full Stack Development Tamil
• Full Stack Development Telugu
• Full Stack Development Kannada
• Stock Market Course in Malayalam
• Stock Market Course in Tamil
• Stock Market Course in Kannada
• Options Trading Course
• Spoken English Course in Malayalam
• Spoken English Course in Hindi
• Spoken English Course in Telugu
• Spoken English Course in Tamil
• Spoken English Course in Kannada
• Python Programming Course
• Software Testing Course
• Quantity Surveyor Course in Tamil
• Performance Marketing Course
• Accounting Course in Malayalam
• Accounting Course in Tamil
• Tally Course
• Taxation Course
• UAE Accounting
• Full Stack Developer Course in Kochi
• Full Stack Developer Course in Trivandrum
• Full Stack Developer Course in Calicut
• Full Stack Developer Course in Pune
• Full Stack Developer Course in Bangalore
• Full Stack Developer Course in Hyderabad
• Full Stack Developer Course in Chennai
• Full Stack Developer Course in Indore
• Full Stack Developer Course in Jaipur
• Full Stack Developer Course in Coimbatore
• Digital Marketing Course in Kochi
• Digital Marketing Course in Trivandrum
• Digital Marketing Course in Calicut
• Digital Marketing Course in Kollam
• Digital Marketing Course in Thrissur
• Digital Marketing Course in Kottayam
• Digital Marketing Course in Kannur
• SAP FICO Course in Tamil
• SAP MM Course
• Montessori Teacher Training in Calicut
• Montessori Teacher Training in Kochi, Ernakulam
• Montessori Teacher Training in Trivandrum
• Montessori Teacher Training in Kollam
• Montessori Teacher Training in Malayalam
• Montessori Teacher Training in Kannada
• German Language Course
• OET Coaching
• Nurses Recruitment Abroad
• ChatGPT Course
• Forex Trading Course
• Yoga Teacher Training Course
• Oil and Gas Course
• Karnataka TET
• Aptitude Questions
• KPSC Degree Level Exam Preparation
• Kerala PSC 12th Level Exam Preparation
• Kerala PSC 10th Level Exam Preparation
• KAS Coaching
• Kerala PSC LDC Coaching
• Kerala PSC Fireman Coaching
• KSFE Assistant Exam Preparation
• Kerala PSC SI Exam Coaching
• Khadi Board LDC Exam Preparation
• University LGS Exam Preparation
• University Assistant Exam Coaching
• KPSC Scientific Officer Exam Coaching
• KPSC Probation Officer Grade II
• KPSC Food Safety Officer Coaching
• KWA Sanitary Chemist Coaching
• KPSC Diary Farm Instructor Exam Coaching
• Kerala PSC KWA Lab Assistant Exam Coaching
• KTET Coaching
• SET Coaching
• LP/UP Assistant Exam Coaching
• HSST Exam Preparation
• HSA Exam Preparation
• Kerala PSC Lecturer in Diet Coaching
• Kerala PSC Industries Extension Officer Coaching
• KPSC LSGD AE Exam Coaching
• KPSC Civil Engineering Exam Coaching
• KPSC Mechanical Engineering Exam Coaching
• KPSC Electrical Engineering Exam Coaching
• KPSC Electronics Engineering Exam Coaching
• IELTS Training Online
• IBPS SO Online Coaching
• IBPSC PO Online Coaching
• IBPSC Clerk Online Coaching
• SBI PO Coaching
• SBI Clerk Online Coaching
• RBI Grade B Coaching
• RBI Assistant Coaching
• CSEB Exam Coaching
• Kerala Bank Clerk Exam Coaching
• Kerala Bank Office Attendant Exam Coaching
• Kerala Bank Assistant Manager Exam Coaching
• JCI Exam Coaching
• UPSC Online Coaching
• SSC JE Online Coaching
• SSC CGL Coaching
• SSC CGL AAO Coaching
• SSC CGL CBI Inspector Coaching
• SSC CHSL Coaching
• SSC MTS Coaching
• RRB RPF Exam Coaching
• RRB NTPC Exam Coaching
• RRB JE Online Coaching
• RRB ALP Exam Coaching
• RRB Technician Exam Coaching
• CAT Online Coaching
• GATE Online Coaching
• EMRS Coaching
• CTET Exam Online Coaching
• AAI ATC Jr Executive Coaching

• HTML Tutorial
• DSA Tutorials
• HTML Tutorial for Beginners in Hindi
• Python Tutorial for Beginners in Hindi
• GIT and GITHUB Tutorial for Beginners in Hindi
• JavaScript Tutorial in Tamil
• HTML Tutorial For Beginners in Telugu
• CSS Tutorial for Beginners in Telugu
• Bootstrap Tutorial for Beginner in Telugu
• HTML Tutorial For Beginners in Kannada

MS Power Point – Introduction, Features, Notes PDF

Table of Contents

MS Office PowerPoint is a presentation software application that allows users in the preparation of professional, high-impact, dynamic presentations. The building blocks of a PowerPoint presentation are slides. Slides, help to focus on visuals as well along with the user. In this article, we will be discussing in detail the functions and features of MS PowerPoint.

Looking for a Data science and Machine learning Career? Explore Here!!

MS Power Point – Introduction

Given below are some of the important things that one must know about the development of Microsoft PowerPoint:

• The program was developed by Robert Gaskins and Dennis Austin, in a software company named Forethought, Inc.
• It was released on 20/04/1987, and after 3 months it was acquired by Microsoft.
• The first version when introduced by Microsoft was MS PowerPoint 2.0 which was released in 1990.
• It is a presentation-based application that uses images, videos, graphics,  etc. to make a presentation more attractive and interesting.
• The Powerpoint presentation is are saved as “.ppt”files.
• A PowerPoint presentation comprising slides and other attributes is also known as PPT.

Eventually, with every version, the program was more creative and more interactive. Various other features were introduced in PowerPoint which significantly increased the requirement and use of this MS Office program.

MS PowerPoint Practical Application

MS PowerPoint is used in various fields few of them are mentioned below:

• Business: Introduction of products, services, offerings ·
• Sales and Marketing Department: Sales and marketing materials are largely designed on PowerPoint. ·
• Finance Department: To display yearly projections and budgets. ·
• Data Presentation: One can generate create diagrams, derive graphs or charts with massive data. ·
• Stationary Material: One can create certificates, calendars
• Educational Slideshows: They may be used in classrooms for teaching purposes.
• Presentations: It could be used for any family functions like weddings, anniversaries, family reunions, birthdays, etc.

Features of MS PowerPoint

Some of the features are  discussed below:

PowerPoint Design Ideas

• It can be found in the “ Design ” tab in the PowerPoint Ribbon.
• You can choose the desired design for your PPT.
• MS PowerPoint animations helps you to emphasize certain points of your present
• Entrance Animation
• Emphasis Animation
• Exit Animations
• Each animation category gives you a list of additional options to choose from.

Slide Transitions

• While animation allows you to animate elements within your slide, transitions allows you to change how slides change from one to another.
• This can have a remarkable impact on a slide’s first impressions.
• Some of the most important transitions are:
• There are two main ways of adding images.
• You could either add an image from your Personal Computer or you can embed an image from the internet.

 Merge Shapes

• MS PPT allows you to merge shapes. This is because you might not always have the exact shape that you are looking for.
• Videos can be easily added from the storage on your Personal Computer.
• Videos can also be selected from the internet.
• With the feature to add icons into your presentations, it just gives you some freedom to add a personal touch to the presentation.

PowerPoint Notes for Presentation

• Note features help you remember what to say for each slide which is a great way to stay on topic.
• Your presentation can be made in such a way that the notes do not appear on the slides but they still appear on your PC or Mac.

Morph Transition

• By using Morph Transition, you can make elements move between slides giving a video like feel to your PPT!
• Charts are used in presentations to illustrate data in an easy-to-understand way for your audience.
• Charts can be linked to external data sources or even excel sheets.
• The charts also easily getup dated automatically in PPT when the data is edited in excel.

Removing Background from Images

• With Microsoft PowerPoint,  you can remove a background from your image

Video Editing (Basic)

• It allows you to trim, cut portions of a video out, and even add
• It works as a basic video editor.

Export PowerPoint as Video

• The entire presentation can be exported as videos in Microsoft PowerPoint.

Add Audio Narration

• MS PowerPoint allows you to add audio narration to your presentation.

Adding Comments to Slides

• Comment feature is more relevant to the person who reviews a presentation rather than the person who creates it.

Click on the link for complete notes on MS PowerPoint : MS PowerPoint PDF Download .

Famida is an experienced educator with over a decade of teaching experience, specializing in grades 8 to 12, business management (BBM), and electronics engineering. Holding a Master's degree in Electronics and Communication Engineering, she has also trained interns in IoT. For the past four years, Famida has been writing articles for Entri, focusing on exam preparation tips, question papers, and study plans. She also creates practice questions for the Entri app and provides support to users. Additionally, Famida's writing skills extend to parenting and personal blogs, as well as curriculum development.

Related Posts

Top Companies Hiring SAP MM Consultants in India

How to Start Digital Marketing from Home (Experts Guide)

Top German B1 Speaking Topics ( Updated 2024 )

UPSC NDA Selection Process 2022

Latest Posts

• UPSC EPFO PA Exam Date 2024 Released: Check Official Notice Here
• Sample Resume for SAP FICO Business Analyst
• Career After SAP FICO Course
• Full-Stack Developer Interview Questions for Freshers [2024]
• Data Science Syllabus for Beginners ( Updated )

Trending Posts

List of 28 States of India and their Capitals and Languages 2024 – PDF Download

List of government banks in india 2024: all you need to know, tnpsc group 2 posts and salary details 2022, new map of india with states and capitals 2024, ksda recruitment 2023 apply online for 9264 fda sda posts – qualification.

• Data Science Course
• Full Stack Developer Course
• Data Science Course in Malayalam
• Full Stack Developer Course in Malayalam
• Full Stack Developer Course in Hindi
• Full Stack Developer Course in Tamil
• Full Stack Developer Course in Telugu
• Full Stack Developer Course in Kannada
• Practical Accounting Course
• Quantity Surveying Course
• Stock Market Course
• Become a teacher
• Login to Entri Web

Spoken English Courses

• Spoken English Course
• Spoken English Course for Housewives
• Spoken English Course for Working Professionals
• Spoken English Course for School Students
• Spoken English Course for College Students
• Spoken English Course for Job Seekers
• AI Powered Spoken English Course

Quick Links

• Entri Daily Quiz Practice
• Current Affairs & GK
• News Capsule – eBook
• Preparation Tips
• Kerala PSC Gold
• Entri Skilling

Other Courses

• OET Coaching Classes
• Nurse Recruitment Abroad
• Montessori Teachers Training
• Oil and Gas Course Online
• Digital Marketing Course
• German Language A1 Course
• German Language A2 Course
• German Language B1 Course
• German Language B2 Course

Popular Exam

• Railway RRB Exam
• Tamil Nadu PSC
• Telangana PSC
• Andhra Pradesh PSC
• Staff Selection Commission Exam

© 2023 Entri.app - Privacy Policy | Terms of Service

• SAP FICO Course
• Kerala Bank Exam Coaching

Present on multiple monitors (and view speaker notes privately)

You can present with 2 monitors: Using Presenter View is a great way to view your presentation with speaker notes on one monitor (your laptop, for example), while your audience views the notes-free presentation on a different monitor (like a larger screen you're projecting to).

Note:  Make sure the device you're using for your presentation supports the use of multiple monitors. Check with your manufacturer for up-to-date information about multiple monitor support.

To do this procedure and split the view between projectors in this way, you must be connected to the second screen.

Set up PowerPoint to use Presenter view with two monitors

On the Slide Show tab, in the Monitors group, select Use Presenter View .

Windows Display Settings should open.

In the Display Settings dialog box, on the Monitor tab, select the monitor icon that you want to use to view your speaker notes, and then select the This is my main monitor check box.

If the This is my main monitor check box is selected and unavailable, the monitor is already designated as the primary monitor.

Select the monitor icon for the second monitor—the one the audience will watch, and then select the Extend my Windows Desktop onto this monitor check box.

Notes:  If the Windows Display Settings don't open, do the following:

Windows 10: Click Start > Settings > System > Display . At the top, under Customize your display , is a diagram of the screens connected to your computer, with each screen numbered. If you are connected to a project, typically it will be represented in the diagram as screen 2. Select screen 1 in the diagram, then scroll downward. Ensure that the check box named Make this my main display is selected. Above that check box, in the Multiple displays list, select Extend these displays .

Windows 8: Right-click the Windows Start button, click Control Panel > Display > Adjust resolution . In the Multiple displays list, click Extend these displays . Select the monitor on which you want to view your speaker notes, and click Make this my main display .

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Deliver your presentation on two monitors

On the Slide Show tab, in the Set Up group, click Set Up Slide Show .

In the Set Up Show dialog box, choose the options that you want, and then click OK . If you choose Automatic , PowerPoint will display speaker notes on the laptop monitor, if available. Otherwise, PowerPoint will display speaker notes on the main display identified in your Display settings ( Settings > Display ).

Extend vs. Duplicate: What happens after the slide show ends

PowerPoint does something behind the scenes to make the process of starting a slide show on a second monitor as smooth and quick as possible. When you enter Slide Show, PowerPoint automatically changes your display settings (also known as your display topology) to Extend .

What can be confusing is what happens after your slide show concludes:

In PowerPoint 2013 , when your slide show ends, PowerPoint leaves the display topology as Extend . (The benefit of this approach is that the next time you present on a second monitor, the first slide will appear with minimal delay. The drawback is that PowerPoint may be overriding your preferred display setting of "duplicate". Some people don't like this override.)

In newer versions , in the same end-of-slide-show scenario, PowerPoint reverts to your default setting, returning to Duplicate , if that's what you have chosen.

If you are using PowerPoint 2013 and you want PowerPoint to revert to the default setting, rather than keeping the Extend setting, you can tell it to do that by making a small change to the Windows registry as described below.

In this procedure, you are creating a command that adds a new setting to the Windows Registry for PowerPoint, and then you are running that command:

Create a new file in Notepad.

Copy and paste the following three lines of text into Notepad:

On the File menu in Notepad, click Save As .

Name the file Update.reg . (It's important that the file name extension be .reg ).

In the Save as type box, choose All Files (*.*) .

Take note of the folder in which you are saving the file. Then click Save , and close Notepad.

Open File Explorer from the Start menu and navigate to the folder where you saved Update.reg.

Double-click Update.reg .

Answer "Yes" to the two prompts that ensue.

With that completed, PowerPoint will now revert to your default display topology at the conclusion of a slide show.

(Read more technical details in this community forum post that was answered by a PowerPoint program manager .)

Video: Use Presenter view

View your speaker notes as you deliver your slide show

Video: Rehearse timings for a slide show

Zoom in to part of a slide in Slide Show view

Print your PowerPoint slides, handouts, and notes

Create a self-running presentation

Start the presentation and see your notes in Presenter view

PowerPoint videos not playing on secondary monitor

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.