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QuickBooks Time Pricing: How Much Does It Really Cost?

Tracking time accurately is essential for any business, big or small. It not only ensures fair compensation for employees but also allows companies to manage their projects efficiently and bill clients accurately. QuickBooks Time, previously known as TSheets, is one of the most popular time-tracking solutions on the market. 

To determine whether this software is a good option for you, it’s essential to understand its pricing structure and compare it to alternatives like Timeero. In this guide, we will cover QuickBooks Time pricing in detail and explore its features to help you determine if it best fits your needs.

Pay Less and Get More with Timeero.

Time tracking, location, scheduling, mileage, and many more features for almost half the price.

What Are the Pricing Options for QuickBooks Time?

QuickBooks Time offers two pricing plans:

• Premium , priced at $20 per month plus $8 per user each month.
• Elite , which costs $40 per month with an additional $10 per user each month.

So, what’s the difference between these two plans other than their pricing?

The Premium Plan

Premium is designed for companies that are mostly concerned with managing attendance and tracking time. It offers basic capabilities like payroll and invoicing, schedule creation, and customizable reports. However, it does not have all the advanced project management features of the Elite plan.

Businesses with varying workforce requirements will find it very helpful to have the option to generate schedules based on jobs or shifts and distribute them to their team. Additional plan functions like photo attachments and access to 24/7 customer service provide a way for teams to communicate easily and receive support if needed.

The Premium plan is appropriate for smaller businesses or those with minimal operational requirements, because it offers the basics of time and attendance monitoring without the extra complexity and expense of project management capabilities. 

The Elite Plan

Elite is intended for companies that need advanced tools for collaboration and project management. With features like real-time project collaboration, teams can work together easily and effectively meet deadlines with this plan. 

For businesses with mobile employees, features like project and mileage tracking are essential. The Elite plan also provides insights into project expenses and performance metrics by comparing project projections with actual data. 

Companies can also improve accountability and transparency throughout project cycles with tools like timesheet signatures and project activity feeds. To provide an additional degree of efficiency and security, the Elite plan offers geofencing to ensure that time tracking takes place within the appropriate parameters. Because of its extensive feature set, the Elite plan is recommended  for companies with demanding project management requirements. 

As we’ve mentioned above, QuickBooks Time charges a base fee on both of its plans. But what is this fee for?

The monthly base fee is for several essential services, including unlimited in-house customer support. It also covers all data storage requirements, account setup processes, access to webinars and tutorials for continuous learning, and administrator privileges. 

With admin access, managers can efficiently handle tasks such as running payroll, generating reports, editing timesheets, and managing schedules. This ensures that operations run smoothly and that there’s oversight of the system.

The QuickBooks Workforce Mobile App

The QuickBooks Time Tracker app was officially relaunched as the QuickBooks Workforce mobile app in late June 2023. They stated that all customer data and settings would remain unchanged and that no action was needed on their part.

Other than changing its name, the QuickBooks Workforce app includes some features that were not previously available in the QuickBooks Time tracking app. Companies that relied on QuickBooks Time and QuickBooks Online Payroll could now use the mobile app to manage employee paychecks and W-2 forms in one location. This is in addition to tracking hours worked, scheduling, invoicing, and payroll functionalities.

The app is available for iOS and Android devices. When you install QuickBooks Workforce, specific mobile device features may need to be changed for the app to function effectively. Users  may need to update location, battery, and access settings. Be sure to make any necessary changes to allow  the app to track location, send alerts, and synchronize data to and from the web dashboard. 

Let’s take a look at some key features of QuickBooks Workforce:

• Mobile GPS Time Tracking and Reporting : The QuickBooks Workforce mobile app tracks time and GPS location, making managing mobile and remote employees easier. Managers can see who is working and the location of each employee in case the need arises to send a worker to another job site. QuickBooks Workforce also offers a Crew Functionality, where the group leader can clock their team in and out as they move to their job sites. Employees can also attach photos and add timesheet notes via the app.
• Employee Scheduling: QuickBooks’ Time subscription plans include reliable employee scheduling functionalities, which can help improve shift planning. Managers can use the drag-and-drop tools to generate shifts on their smartphones or computers. By using the Who’s Working tab, managers can see available employees and assign them immediately to urgent jobs.
• PTO Management : QuickBooks Paid Time Off management tools are available with Premium and Elite plans. QuickBooks Time allows you to create custom PTO rules. Users can check their PTO balances and request time off through the QuickBooks Workforce mobile app. Managers can authorize requests and notify the employees of approvals via email or text messages. 
• QuickBooks Integration : One of the main reasons people choose QuickBooks Time is because it integrates with QuickBooks Online, QuickBooks Online Payroll, QuickBooks Desktop, and other software such as Xero, Paychex, Gusto, ADP, Breezeworks, OnPay, PaymentEvolution, and more.
• Geotechnology: The QuickBooks Workforce mobile app offers reliable GPS functionalities to monitor the precise locations of team members throughout the entire shift. The app also includes geofencing functionalities, which restrict an employee’s ability to  clock in and out away from job sites. The QuickBooks Time Elite plan offers automatic GPS mileage tracking which allows field employees to track mileage that is easily documented on timesheets, mileage, and payroll reports.
• Job and Project Tracking: QuickBooks Workforce allows you to track time that has been spent on different jobs and projects. The project tracking section allows you to track predetermined budgets for various projects and sends an alert when you are reaching the budget threshold.  This feature can be a valuable tool for businesses that often delay tracking metrics until a project is almost completed. 

Does QuickBooks Time Offer a Free Trial?

Yes, QuickBooks Time offers a free trial. New customers can sign up for a 30-day free trial by selecting the "Try it free for 30 days" option when enrolling in the monthly plan. During this trial period, users can access and use the QuickBooks Time solution without being charged. 

However, to continue using the software after the 30-day trial, customers will need to provide a valid credit card for authorization. Subsequently, they will be charged on a monthly basis at the then-current price for the selected service (Premium or Elite). There is also an additional fee of $8 or $10 per worker each month, depending on the plan chosen. 

It's important to note that if services are added or removed, service fees will be adjusted accordingly. Additionally, sales tax may be applied where applicable. The free trial offer cannot be combined with other QuickBooks Time offers. 

Is QuickBooks Time Ideal For Your Business?

QuickBooks Time is a versatile tool for tracking and managing a company's use of time. Because of its extensive integration with other accounting software, companies will find payroll and invoicing processes are now much more simple. 

Since its cost may impact businesses in different ways, pricing is an essential factor examine when considering QuickBooks Time. Having said that, this software serves various companies across a range of sectors, including:

• Businesses with workers who work remotely: The Quickbooks Time app is a good choice for companies who employ remote workers. It enables employees to clock in from any location or device, whether through a desktop, laptop, phone, or kiosk.
• Companies using QuickBooks Online Payroll or QuickBooks Accounting: The software will integrate with your current system to streamline payroll, invoicing, and budgeting. This means that you won't need to manually enter data twice or upload CSV files.
• Companies that have client accounts: You can assign hours to projects and clients for job pricing and invoicing with QuickBooks Time.

QuickBooks Time may be too costly for certain businesses and independent contractors, despite its various benefits. Here are some groups that might find this solution isn't the best fit for them:

• Companies on a tight budget: QuickBooks Time isn't the best time-tracking software for small businesses  with a low budget allotment. However, there are strong software substitutes like Timeero that provide reasonably priced solutions that meet all of your company's requirements.
• Independent contractors : QuickBooks Time offers advanced features such as complex payroll integrations and advanced reporting options which may not be essential for freelancers or single users. Independent contractors may find more value in a time-tracking app that offers essential features tailored specifically to their needs, such as simple time entry, project tracking, and invoicing capabilities. Options like Timeero provide these basic functionalities at a more affordable price point, making them a better fit for freelancers. 

Curious to explore the drawbacks and benefits of this solution? Check out our QuickBooks Time review to see everything you need to know. 

Timeero Vs. QuickBooks Time: How Do They Compare?

Although Timeero is a popular alternative to QuickBooks Time for time tracking, it's important to evaluate which option best suits your company's needs. 

Let’s compare Timeero and QuickBooks Time.

Time Tracking

You can efficiently track time with Timeero and QuickBooks Time without having to buy extra hardware or software. All you have to do is add staff members, invite them via email, and request that they download the respective apps to their iOS or Android smartphones.

To clock in, workers must choose an assigned task on the user-friendly app. Employees can switch from one job to another with both time trackers, ensuring they get paid at the appropriate rates for every task. Additionally, admins can grant workers permission to let them modify time and mileage, run reports, and add schedules.

GPS Location Tracking

Businesses that employ mobile workers, such as sales representatives, delivery drivers, and other teams moving between different physical locations, will find GPS location monitoring quite useful. It keeps track of workers' whereabouts in real time and assists in managing their activity.

Through its real-time GPS tracking feature, Timeero allows you to track each employee's GPS trail and see where they are anytime they're clocked in by clicking the "who's working" button. 

Click on an employee's location pin to view specific information, such as their hours worked and clock-in time. Our Timeero review covers this feature, among others, in greater detail.

QuickBooks Workforce has similar features. When a user is on the clock, their mobile app shares their location data. However, it doesn't collect GPS data when they are not clocked in. To use the QuickBooks Workforce app for real time tracking, users will need to set their location settings to "Always." 

Geofencing is essential for companies that need to restrict employee movement, and Timeero and QuickBooks Time both support this helpful function. However, there are some differences between the two.

The QuickBooks Workforce "clock in now" feature allows employees to clock in while outside of the geofence as long as they leave a note stating why they were outside of the assigned location. This means that although managers will see which employees were outside the geofence during work hours, it does not prevent off-site punching.

With Timeero, when an employee clocks in outside the geofence, you will receive a notification and their timesheet will be flagged. The software goes a step further and allows you to block employees from logging time if they are outside the set boundary.

Timeero can notify users to remind them to clock in once they enter the geofence. Additionally, Timeero sends out alerts to remind them to clock out when they leave the virtual boundary.  

A great schedule allows employers to staff shifts with team members when they're needed. While both Timeero and QuickBooks Time offer scheduling tools, there are some minor differences in their functionality.

With Timeero, creating a schedule simply requires clicking on a certain day, adding a shift title, choosing responsible individuals or groups, selecting the date, and clicking publish. Color coding is a useful tool for organizing projects and determining how often each change should occur, whether daily, weekly, or monthly. 

Timeero limits staff no-shows and scheduling issues by using various reminders. Employees are immediately notified when a schedule is published or changed. The software will notify the management via email if a worker doesn't log in within ten minutes of starting their shift. 

The management has the option to investigate the matter further, reschedule the shift, or give the position to the next available worker. The employee filling in for an absent coworker is notified immediately of the schedule change and is given the choice to accept or decline the shift. 

With QuickBooks Time, a schedule is as easy to set up as it is to change. You can use the drag-and-drop interface to move things around. The software also sends automatic alerts to employees when a schedule is created or changed to make sure everyone is updated.

Mileage Tracking

Mileage tracking is one area where Timeero excels in accuracy. Its motion-detecting technology makes sure that when the car reaches a certain speed (usually 4.47 mph), it begins to record mileage. This means that walking would not count as mileage.

The QuickBooks Workforce app tracks miles too, although it isn't as efficient as Timeero. It’s also worth noting that mileage tracking is only available in the Elite plan, so you’ll need to pay extra bucks to access this feature on QuickBooks Time. Learn more about the QuickBooks mileage tracker from our detailed guide.

Timeero offers a function for route optimization called suggested mileage. This feature compares the best route with the actual one, allowing drivers to save time and gas. Unfortunately, QuickBooks Workforce doesn’t have a similar tool. 

Time-Off Management

The PTO tracker in QuickBooks Time makes it simple for users to automate "time off" tracking. Business owners can also decide if workers must submit requests for approval or if they can take time off without authorization.

Requests can be submitted either through the QuickBooks Time mobile app or the web dashboard. Once approved, the time off shows up on the calendar. To keep team members informed at every stage of the request approval process, managers can create personalized alerts.

Timeero also has features that simplify tracking and managing time off. Once you enable time-off tracking, you can create categories like ‘vacation,’ ‘holiday,’ or ‘sick leave.’ Managers can add time off requests for users within their group, but they are unable to accept requests for time off for workers not in their group.

Timeero and QuickBooks Time are designed to precisely track employee work hours, mileage, and other critical information. You can generate reports using this data to have an overview of the various fronts in which your business is performing. The reports are easily generated and imported into payroll software, allowing you to pay employees in just a few clicks.

With Timeero, you can filter generated reports in many ways, such as by job, date range, total only, mileage, scheduled vs hours worked, and week totals. You can also filter daily flat rate by user and by total.

Similarly, QuickBooks Time also lets you generate reports which include the following types:

• Tracking (GPS points and Mileage)
• Itemized Time

Integrations

The quick export of employee time data for payroll processing is made possible by Timeero's integration with widely used accounting and payroll software. This covers software such as ADP, Paychex, Gusto, Rippling, Paylocity, QuickBooks, Zapier, Vieventium, and Xero. 

QuickBooks Time also integrates with a wide range of software. This includes QuickBooks Online, Aero, Justworks, Makeshift, PaymentEvolution, Gusto, Paychex, Square, ADP, OnPay, Breezeworks, Karbon, and more. 

QuickBooks Time or Timeero - Make the Best Choice

Understanding the QuickBooks Time pricing structure and its features is essential for businesses looking to implement a time tracking solution. While this software offers a comprehensive set of features and integration capabilities, it may not be the most cost-effective option for all businesses. 

Comparing QuickBooks Time with alternatives like Timeero can help businesses find the right balance between functionality, affordability, and user experience. Ultimately, the choice between QuickBooks Time and Timeero depends on your specific business requirements and budget constraints. To make an informed decision, check out our detailed Timeero vs QuickBooks Time side-by-side comparison guide.

What Is the Cost Difference Between QuickBooks Time Premium and Elite Plans?

The price difference between QuickBooks Time Premium and Elite plans lies in the base monthly fee and the additional cost per user. The Premium plan is $20 per month, with an additional $8 per user each month. In contrast, the Elite plan has a higher base fee of $40 per month, plus $10 per user each month. 

Does QuickBooks Time Offer A Free Plan?

No, QuickBooks Time does not offer a free version. There was a free plan previously, but it is no longer an option. As of now, QuickBooks Time offers Elite and Premium plans. Each comes with a thirty-day free trial, and no credit card is required to sign up.

Does QuickBooks Time Work Offline?

Yes, QuickBooks Time has offline capabilities. This means that even when you lose your internet connection, the app will still track time and the data will sync with the server after the connection is restored.

Get Your Work Done and Save Money with Timeero.

Emily Maina is a tech-savvy writer with a passion for creating content. With years of experience in the industry, she is well-versed in the latest trends and developments in the tech industry. When she’s not working, Emily enjoys exploring the great outdoors or watching her favorite shows.

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QuickBooks Time Review

Table of Contents

• Employees can clock in and out using the digital QuickBooks Time Kiosk, web dashboard or mobile app.
• Geofencing tools remind staff to punch in or out when entering or leaving a job site.
• The Project Activity Feed keeps mobile workers and managers connected by showing notes, new tasks and photos.
• QuickBooks Time charges a flat monthly fee and a monthly per-user fee.
• Phone and live chat support are only available Monday through Friday between 6 a.m. and 6 p.m. Pacific Time (PT).
• QuickBooks Time supports shift-based and project-based scheduling, offering flexibility for diverse, mobile teams.
• It offers clock-in and out options for remote, hybrid and on-premises workers.
• Time and attendance systems with GPS capabilities make it easier to deploy field agents, track mileage expenses and billable hours, and verify locations. If these types of fleet management features appeal to you, consider our picks for the best GPS fleet management software next.
• This review is for small business owners considering using QuickBooks Time as their time and attendance system.

Mobile workforces need flexible time and attendance solutions that help sales agents, field technicians and remote workers manage their time and schedules. Moreover, business leaders need to see where their workers are, update schedules or run reports from mobile devices. QuickBooks Time delivers on all accounts. We found it provides user-friendly mobile apps for iOS and Android devices. Users can also clock in through an onsite kiosk. Its key tools include GPS tracking and geofencing, making it an ideal time and attendance system for leaders overseeing remote or field teams.

QuickBooks Time Editor's Rating:

Why quickbooks time is best for mobile workforces.

Service-based organizations and field crews face unique challenges when monitoring employee time, attendance and location. QuickBooks Time has flexible punch-in and punch-out options, so workers can clock in and out whether they’re at home, in the office or at a job site. Geofences and GPS tracking tools increase accountability and improve worker safety. In addition, we like that its geotechnology streamlines service technician deployment, helping administrators dispatch a nearby technician quickly.

See who’s working and where they’re at from your QuickBooks Time dashboard. Source: QuickBooks Time

We especially liked that QuickBooks Time provides leaders with a snapshot of where every employee is at throughout the day and offers real-time project reports, allowing admins to view results by tasks, workers or jobs. It also has tools for optimizing your budget, including mileage trackers and the ability to measure billable and nonbillable time.

On the employee’s end, the mobile apps show schedules and available paid time off (PTO). They can request PTO and receive alerts about schedule changes or new jobs. These features help mobile workforces stay informed and ensure payroll accuracy. However, we found that QuickBooks Time doesn’t offer web and app usage tracking. Consider our TimeDoctor review to learn more about how this feature boosts hybrid and remote worker productivity.

QuickBooks Time is cloud-based software that you and your team can access via browser-based and mobile applications. We found the system relatively easy to navigate, with an interface similar to other QuickBooks products. Consequently, the learning curve is minimal for most administrators and employees.

Drag-and-drop scheduling tools work well for weekly schedules and last-minute changes. Managers can use geotechnology to add a new job, choose an employee nearby and send them a push notification. The mobile app lets remote teams punch in and out from any location, track time for projects or customers, view timesheets, and request time off.

QuickBooks Time also expands functionality by offering built-in mileage tracking and job costing tools. With these features and others, administrators can pull comprehensive reports with data and insights about time, attendance, schedules and budgets. We found that the software does have fewer integrations than When I Work or TimeClock Plus, but it connects with leading payroll solutions like Gusto and QuickBooks Online.

QuickBooks Time Features

QuickBooks Time has several features we looked for in the best time and attendance software that allow you to easily track and manage your mobile workforce. The tools let staff complete timekeeping and scheduling tasks from their mobile phone.

Time Reporting

Accurate time reporting is vital when using time and attendance software, and most tools we reviewed offer onsite and mobile logins. Likewise, QuickBooks Time supports workplace flexibility , allowing users to punch in or out from a mobile app, web dashboard or on-premise kiosk. However, QuickBooks Time offers an additional advantage that we especially liked for field teams with its Crew functionality. With this feature, the crew leader can clock their entire team in and out as they move to job sites. OnTheClock is the only other provider we reviewed that has a group login option.

Employees can confirm their location before clocking in or out. Source: QuickBooks Time

We particularly liked that time data transfers to employee timesheets, giving individuals, account administrators and managers access to position-relevant information. With customizable alerts, QuickBooks Time can remind workers to clock in or out and notify supervisors when logins don’t match the schedule.

PTO Management

Paid time off management tools aren’t available with all time and attendance software. But QuickBooks Time lets you create custom PTO rules , including accrual settings. Mobile teams can use their smartphones to check PTO balances and request time off. With the request-and-approve workflows we tested, managers can authorize requests from the web dashboard and notify staff through text and email alerts. QuickBooks Time also has a bulk time off option for administrators, allowing them to create time-off entries for public holidays or company-wide closures.

Configure the PTO tracking tool to reflect your company’s time-off policies. Source: QuickBooks Time

Employee Scheduling

Unlike TimeClock Plus, every QuickBooks Time subscription includes employee scheduling capabilities, which can improve shift planning . You can build schedules by shift or job using drag-and-drop tools on your smartphone or computer. We also found it easy to save time by copying and editing a previous schedule.

The Who’s Working? window shows managers which employees are available for urgent jobs. From there, managers can assign a technician to a task or customer and notify them of shift changes or additions, which we found effective for leading a dynamic project. Regardless of where your crew works, they can add work schedules to their favorite calendar tools like iCalendar, Google and Outlook.

Alert workers to shift changes or additions through mobile notifications or email. Source: QuickBooks Time

Geotechnology

Several time and attendance platforms, including Clockify and When I Work, offer GPS capabilities when employees clock in or out. However, these programs don’t track precise movement during shifts. QuickBooks Time, on the other hand, is able to monitor locations throughout your team’s entire shift. We found this functionality lets dispatchers confirm a technician’s location in real time and deploy them to nearby job sites quickly.

QuickBooks Time also has geofencing capabilities, which remind workers to punch in or out at job sites. Plus, the Elite plan comes with automatic GPS mileage tracking, a tool that few time-tracking tools offer. It tracks all mileage while your employees are on the clock and displays them on timesheets, mileage and payroll reports. We found these tools to be the most useful for mobile workforces out of any offered by time and attendance platforms in our review.

Customize geotracking settings to match job requirements. Source: QuickBooks Time

Job Tracking

Although QuickBooks Time offers fewer project management features than Clockify, it does help employees and managers monitor job schedules and task progress. Since it syncs with QuickBooks, you can import existing customers to your QuickBook Time program or create a new project and client.

Job or project-specific features include a chart comparing budgeted hours to actual hours worked and timesheet audit trails necessary for government contracts. QuickBooks Time doesn’t offer in-app messaging, but the activity feed tracks all job-related details, including notes from employees and managers.

Real-time job costing tools monitor time and expenses for tasks, jobs and projects. Source: QuickBooks Time

QuickBooks Time Cost

QuickBooks Time has two service plans and offers a 30-day free trial, which is longer than most time and attendance software provides. The trial doesn’t require a credit card and users can access support and training during the trial period. QuickBooks Time does cost more than competitors who offer similar features, such as Clockify and When I Work.

However, compared to those apps, QuickBooks Time provides more geotechnology features, and its scheduling tools work equally well for shift-based onsite teams, field technicians and work-from-home staff. We also like that it offers seamless integration with Intuit tools, making it a good choice for companies using QuickBooks as their accounting software or payroll processor .

QuickBooks Time offers discounts to companies with over 50 users, although it doesn’t have deals for annual prepayment. All plans provide one administrator role, and QuickBooks Time charges additional fees to add more admins. While managers can track, edit and approve time, they don’t have scheduling permissions. In this case, a scalable solution like TimeClock Plus may work better, as it allows three administrators per account.

Here’s how the QuickBooks Time service plans differ:

• Premium: The Premium version costs $20, plus $8 per employee per month. It includes mobile apps, GPS tracking, payroll integration, employee scheduling and multiple time clock options . Premium accounts can access real-time reports and time-off management tools.
• Elite: The Elite plan costs $40 per month plus $10 per employee. It includes everything in the Premium plan and adds geofencing, timesheet signatures, project and mileage tracking, and project estimates vs. actual reports.

QuickBooks Time Setup

We tested QuickBooks Time’s 30-day free trial and provides access to technical support with an expert to walk you through account setup. Alternatively, you can forgo the trial, sign up at a discounted rate, and receive a complimentary 60-minute guided setup call. During the call, we found that the agent helps configure your job codes and time-off rules and integrate existing payroll software.

After selecting your subscription and entering payment details, you can finish setting up your account. QuickBooks Time recommends integrating your app with third-party tools before proceeding. It provides guides for various payroll providers. From there, configure your company-wide settings, pay schedule, overtime rules and clock-in options.

You can also set up different time tracking features, such as location tracking and geofencing for mobile workers. We found these to be flexible, enabling a staff member to clock in from their mobile device at a job site and finish their day by punching out from your office kiosk. If your business bills customers for jobs and projects, you can configure these now so your employees can attach tracked time and expenses to a customer’s account or project. After you complete the setup, invite your team or import them from your integrated payroll service.

QuickBooks Time Customer Service

Like other time and attendance services, QuickBooks Time has a vast knowledge base, video tutorials, on-demand webinars and a community forum. We liked that it also offers paid training programs. However, there’s one caveat. Intuit has many products and services, and you may have to weed through search results to find answers applicable to QuickBooks Time.

The same goes for customer support. You may be transferred if your problem is associated with your QuickBooks accounting program or merchant account. With that said, the representatives are helpful and can guide you through nearly any issue. And, unlike When I Work, QuickBooks Time provides a toll-free number for phone support. You can also contact the company without leaving the mobile or desk apps. Customer support is available Monday through Friday, from 6 a.m. to 6 p.m. PT.

QuickBooks Time Drawbacks

QuickBooks Time generally costs more than the other time and attendance tools we reviewed. Unlike its competitors, QuickBooks Time requires a monthly subscription of $20 on top of $8 per-user fees. That said, it does offer more robust GPS and geofencing tools than other apps we tested.

QuickBooks Time also lacks in-app messaging and shift-swapping features, which make scheduling retail or restaurant shifts more challenging. Other software in our review, like When I Work, offered better shift coverage tools.

Methodology

After reviewing dozens of time and attendance tools, we identified the best solutions for small businesses. We attended live demonstrations, held Q&A sessions with company representatives, and  examined user reviews from customers of each vendor. We also test-drove the products ourselves and assessed them based on pricing, features, usability, integrations and customer support. For workforce mobility, we specifically checked for advanced geotracking and smartphone capabilities.

QuickBooks Time FAQ

Is there a free version of quickbooks time, does quickbooks time monitor online activity, is quickbooks time the same as tsheets, overall value.

We recommend QuickBooks Time for …

• Businesses with mobile workforces, including sales teams, drivers and field technicians.
• Employers wanting to track mileage and billable hours.
• Companies with government contracts that need audit capabilities.

We don’t recommend QuickBooks Time for …

• Small teams with a small budget.
• Companies looking for advanced plan and feature customization.

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QuickBooks Time Pricing – Which Plan Is Right For You in 2024?

Formerly known as TSheets, QuickBooks Time is one of the best time tracking apps for the mobile workforce. It offers employees convenient ways to clock in and out, and its sophisticated geo-tracking features let you know where you on-the-go workers are.

This post is a comprehensive pricing guide for QuickBooks Time. We are going to dive deep into its two plans and discuss the features that come with each plan . Here you will also learn about some reliable alternatives to QuickBooks Time, and find answers to some frequently asked questions about the software.

QuickBooks Time Pricing Comparison: Which Plan Should I Pick?

Best quickbooks alternative for tracking time and attendance.

The Premium plan, which is QuickBooks Time’s starting plan, starts at $10 per admin per month. If you want to get the 30-day free trial before you buy, this plan costs $20 per month. For each additional user, you will be charged an additional $8 per month.

Best QuickBooks Time Plan for Real-Time Project Collaboration

The Elite plan is suitable for users who need advanced features such as mileage tracking, project activity feed, and geofencing. The plan starts at $20 per admin per month. If you get the 30-day trial, the plan costs $40 per month. QuickBooks Time charges $10 per month for each additional user.

What Features Do The Different QuickBooks Time Plans Include?

1. features of the premium plan.

QuickBooks Time’s starting plan comes with a set of features that offers a simple but efficient way to track time. Here are the features:

• Mobiles app with GPS
• QuickBooks integration
• Streamlined payroll and invoicing
• Real-time reports
• Job and shift scheduling
• Time-off management
• See who’s working
• Photo attachments
• Alerts and notifications
• Time clock kiosk
• Live customer support

Regardless of the locations of your employees, they can easily track their time with the QuickBooks Time mobile app. You can run payroll conveniently because the tool can be smoothly synced with your preferred payroll solution.

QuickBooks Time is particularly useful for field workers . The system offers flexibility, and team employees can determine where and how they clock in and out. While most time-tracking tools charge additional fees for mobile capabilities, QuickBooks Time doesn’t.

The tool makes the process of shift scheduling easier than ever. With the drag-and-drop scheduler, you can easily create, assign and edit shifts. If you want to keep the same schedule, just copy it and submit it.

QuickBooks Time offers real-time visibility, so you can see who is working on which project. Managers can instantly see where their employees are located . And when you know who is working on what, you can dispatch workers faster and more efficiently.

Alerts and notifications make overtime tracking, customizing, and scheduling easy. Before expensive overtime begins, you will get alerts. And that will help you budget more efficiently.

When there are shift changes, you can send notifications to your employees. This flexibility makes QuickBooks Time one of the best productivity tools to maximize team results .

QuickBooks Time’s digital Time Kiosk is immensely useful for business owners who want their regular employees and seasonal workers to track their working hours on the same device. This digital punch clock is compatible with tablets, smartphones, and desktop computers. With this feature, time data can be categorized by task, job, group, employee, or project .

The platform is also known for offering top-notch customer service. The people at the help desk respond pretty quickly to queries. Every time you contact the team, you can expect to receive the support you need.

2. Features of the Elite Plan

The Elite plan includes all the features available with the Premium plan, plus some more. Here are the additional features:

• Mileage tracking
• Project estimates vs. actuals reporting
• Track project progress to plan
• Timesheet signatures
• Project activity feed

With the Elite plan, QuickBooks Time offers a straightforward way to track mileage. When your team members are clocked in, the tool automatically tracks mileage. For this, you just have to enable location tracking. The process is easy and intuitive.

You can get reports on project estimates vs. actual costs. Actuals provide reports on detailed costs and revenues and compare estimated to actual revenue and estimated to actual costs for each job that you invoice.

To know if your project is going according to plan, you can track time on each task and project . Managers can easily figure out how much time their employees are spending on different tasks. Thanks to this ability, managers can easily get the big picture.

You can add signatures to your timesheets—one signature per timesheet. The procedure is super simple: just sign your name using your finger, and save. The signatures appear listed as attachments and can be viewed in many places. You can redo a signature if needed .

The project activity feed feature allows you and your team to provide updates on the projects from the field or the office. Your whole team can see the updates and take action accordingly. This convenience is one of the reasons why QuickBooks Time is widely considered among the best team collaboration software for business .

Geofencing, which comes with the Elite plan, offers managers and employees an easier and more accurate way of time tracking. Just clock in or out when you enter or leave your job site. The app sends a reminder, so there is little chance that you or your team will forget to clock in or out time

QuickBooks Time Alternatives for Time Tracking

1. workyard, best quickbooks time alternative for contractors.

Workyard is one of the most well-known workload management solutions. While the tool has been designed with construction services in mind, it is suitable for all types of field services. Apart from its sophisticated time-tracking features, the tool has some other functions.

Affordability is one of the reasons for Workyard’s popularity. The platform has three plans: Time Tracking, Workforce Management, and Large Workforces. The first two are predefined plans that cost respectively $6 and $13 per month per user when billed annually, and $8 and $16 per month per user when billed monthly .

The third one is a custom plan, and its price depends on the specific requirements of your business. Many users of QuickBooks Time are leaning toward Workyard because its starting price is lower than that of QuickBooks Time.

Workyard’s interface is more intuitive than that of QuickBooks Time . If your team is technically inept, and if you need a time-tracking tool with a very easy-to-use interface, Workyard can be a great option for you.

2. Hubstaff

Best quickbooks time alternative for small businesses.

Founded by Dave Nevogt and Jared Brown in 2012, Hubstaff has consolidated its reputation as one of the best time tracking tools for small businesses.

The tool is known for its customizable interface and a simple yet powerful productivity management solution that works to some extent even when an internet connection is not available.

Hubstaff has three modules, each with multiple plans including free plans. The premium plans start at $7 per user per month . If you are not yet ready to invest in a time tracking tool, Hubstaff will make you happy.

Hubstaff is a better alternative to QuickBooks Time for three reasons. First, Hubstaff has a free plan. Second, the platform’s starting price is lower than that of QuickBooks Time. And third, it has a lot more features that are almost infinitely customizable.

Therefore, all types of businesses find the platform convenient. This wide applicability makes Hubstaff one of the best apps for managing remote teams .

The tool has been designed with small businesses in mind, but can still be highly useful for businesses with fairly large and complex operations.

3. Toggl Track

Best quickbooks alternative for tracking daily activities across different platforms.

Toggl Track is an easy-to-use tool that comes with everything you need for tracking time on tasks. The tool’s popularity is indebted to its simplicity and generous free tier. Freelancers find the free tier pretty convenient.

Apart from the free plan, there are three paid plans namely Starter, Premium, and Enterprise. Starter and Premium are predefined plans that cost respectively $9 and $18 per user per month when billed annually .

If you pay monthly they cost respectively $10 and $20 per user per month. Enterprise is Toggl Track’s custom plan, intended for large and complex organizations.

This tool is particularly intended for small teams that do not need advanced features such as proof of work options and GPS tracking. For businesses that want Gantt charts and geofencing, QuickBooks Time can be a cheaper and better option.

Businesses that manage freelancers are likely to find Toggl Track more convenient than QuickBooks Time . If you want to use a simple time-tracking tool for free, you can’t go wrong with Toggl Track.

Best QuickBooks Time Alternative for Medium and Large Teams

Harvest is another well-known web-based tool used to track time and expense and generate invoices. Harvest’s strength lies in its compatibility with different devices. The mobile version is as smooth as the desktop version.

The platform has a straightforward pricing strategy. There are two plans: a free forever plan that allows 1 seat and 2 projects, and a paid plan namely Pro. The Pro plan costs $10.80 per user per month when billed annually, and $12 per user per month when billed monthly . Harvest offers a 30-day free trial that includes all features. No credit card is required.

Users who have no experience with time tracking tools find Harvest pretty intuitive. Its interface is cleaner and simpler than that of QuickBooks Time.

Harvest can be easily paired with tools like Slack, QuickBooks, Trello, Asana, and Atlassian. While Harvest is designed with medium and large businesses in mind, small businesses find the tool useful. If all relevant factors are taken into consideration, Harvest should be recognized as one of the best employee monitoring software tools .

QuickBooks Time Pricing FAQ

QuickBooks Time has two plans namely Premium and Elite that cost respectively $10 and $20 per user per month. If you get the platform’s free trials for 30 days, the plans cost $20 and $40 per user per month respectively.  For each additional user, QuickBooks Time charges $8 per month with the Premium plan and $10 per month with the Elite plan.

QuickBooks Time is a time tracking tool, in part because it offers employees numerous ways to clock in and out. Its sophisticated geo-tracking tools offer simple yet powerful ways to monitor your on-the-go workers .

There is no free version of QuickBooks Time. 

30 days. To continue using the tool after the 30-day trial, you will have to use a valid credit card for authorization.

Next Step: Choose the Right QuickBooks Time Plan for You

One of the best things about QuickBooks Time is that it has a straightforward pricing strategy. There are only two plans to choose from. Just by looking at the features, you can tell which plan is right for you.

And if you are hesitant to invest right away, consider getting the free trial, which does not require any credit card. Use the tool for free and see what it can do for your team. Go ahead and try QuickBooks Time.

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Anastasia belyh.

Anastasia has been a professional blogger and researcher since 2014. She loves to perform in-depth software reviews to help software buyers make informed decisions when choosing project management software, CRM tools, website builders, and everything around growing a startup business.

Anastasia worked in management consulting and tech startups, so she has lots of experience in helping professionals choosing the right business software.

QuickBooks Time Pricing (2024 Guide)

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If you need help keeping track of your team’s attendance and streamlining payroll, QuickBooks Time could be the solution you’ve been looking for.

It is a cloud-based solution for monitoring and managing employee hours for scheduling, payroll, and invoicing purposes.

With four pricing plans to choose from, we’ll dive into QuickBooks Time pricing in this blog and help you find the best fit for your budget and business needs.

A bird’s eye view of QuickBooks Time cost

Whether you are a solopreneur or owner of a large corporation, QuickBooks Time has a perfect plan for businesses of every size and industry.

It has a free trial and two paid plans: Elite and Premium.

Now, let’s look at the QuickBooks Time tracking app cost in detail.

Elite Pricing Plan

The Elite plan of Quickbook Time costs $10/user/month with a base fee of $40/month. But if paid every quarter, you’ll get a 50% discount on the base pay at $20/month.

It is a great all-in-one solution for small teams with a mobile workforce.

In addition to basic time tracking and scheduling, the Elite plan offers several features for enhanced project collaboration and tracking with team members. 

These features include geofencing, timesheet signatures, project activity feed, and project estimates vs actual reporting.

It’s best for businesses that need to track mileage for reimbursement and billable hours.

Furthermore, an Elite plan should be your choice if your company needs audit capabilities.

What is included in the Elite plan?

• Streamlined payroll and invoicing
• Job and shift scheduling
• Customised reports
• See who’s working
• Time off management
• Alerts and notifications
• Photo attachment
• Unlimited customer support
• Mileage tracking
• Track project progress to plan
• Project estimates vs actuals
• Project activity feed
• Timesheet signatures
• Free guided setup

What is missing from the Elite plan?

• Tax estimation report

Premium pricing plan

If you are looking for how much does the Premium plan of QuickBooks Time cost, then you’d be surprised to know that it is much more affordable than the Elite plan.

This plan is available at $8/user/month with a base fee of $20/month. 

But the company offers a 50% discount on the base fee if paid three months in advance at $10/month.

Although it costs less, the premium plan includes limited features than the Elite plan.

What is included in the Premium plan?

What is missing from the premium plan.

Quickbook Time Pricing FAQ

How does a free trial work in quickbooks time.

Although QuickBooks Time doesn’t have a free version, you can take advantage of the paid versions for free with the 30-day free trial. 

It doesn’t require any credit card, contract, or signature. 

If you like the Quickbook experience, you can simply activate your paid account at the end of the trial by entering your credit card information. It is quick and hassle-free.

Does QuickBooks Time integrate with other payroll or accounting software?

Yes, QuickBooks Time effortlessly integrates with more than 50 accounting and payroll apps.

How can QuickBooks time tracking support your business?

QuickBooks Time helps you streamline the attendance system and boost your business efficiency! 

QuickBooks’ cutting-edge time-tracking software allows you to effortlessly automate the tedious process of monitoring your team’s productivity. 

It also sends insights into each employee’s or contractor’s performance for seamless payroll and job estimates.

Does QuickBooks Time offer a discounted price for a larger team?

If your business has more than 50 employees, you can contact the sales team of QuickBooks for a special price.

Time Analytics – Best Alternative of QuickBooks Time

Among all the time tracking apps available in the market, QuickBooks is certainly one of the most expensive ones, despite its attractive features.

But, if you are worried about your budget and looking for an affordable app with equally lucrative features, Time Analytics is a great alternative.

Its easy-to-use and intuitive UI/UX, effortless data entry, automatic billable hour tracking and many more features make Time Analytics a particular favourite of employers and staff alike.

When it comes to pricing, Time Analytics offers a 14-day free trial along with two types of paid memberships.

Let’s get to know them a bit better.

Time Analytics – Pricing plans at a glance

Time Analytics is a next-generation cloud-based time tracking tool.

It helps employers track their employees’ computer usage and billable hours and analyse the team’s time-spending habits.

So, safe to say it is perfect for small teams or companies with a vast, remote workforce.

Some of its most notable features are:

• Time tracking
• Productivity and efficiency report
• Automatic and manual project management
• Client and project timesheet reporting
• Virtual timesheet
• Billing and payroll

As we mentioned before, Time Analytics has two paid plans: Starter plan and Optimum plan.

Starter plan

The starter plan offers many basic features that allow you to monitor and analyse the productivity of your team, track billable hours, produce reports, create timesheets and many more.

That’s not all. Its paid time off tracking feature allows employees to schedule vacations, daily breaks, sick leaves, and more.

Under the starter pack, you can easily track which of your employees are working overtime and why. The exportable reports can further help you understand why they were working late and recommend ways to avoid them in the long term.

And all these, you can get at $4.99/user/month if billed annually and at $5.99/user/month if paid monthly.

What is included in the Starter plan?

• Time tracking on projects and clients
• Daily and weekly timesheets
• Utilisation and overtime tracking
• Time off and holiday tracking
• Automatic costs allocation
• Time and cost reporting
• Performance dashboard
• Visual reports
• Billing and pay (cost) rates
• Manager role
• Exportable reports
• Data Import
• 24 hours e-mail support
• Mobile app (Android and iOS)

What is missing from the Starter plan?

• Invoicing (Time billing)
• Revenue and profit reporting
• Email reminders
• Customised onboarding

Optimum plan

The Optimum plan of Time Analytics takes the Starter plan one level up.

It offers some premium features that make it lucrative for businesses that are looking for ways to streamline payroll, accounting, and billing – everything all in one place.

Since Time Analytics can easily integrate with third-party apps, it makes Optimum plan a lucrative choice.

As for pricing, the Optimum plan of Time Analytics costs $6.99/user/month if billed annually and $8.45/user/month is paid monthly.

What is included in the Optimum plan?

It includes all features of the Starter plan +

Time Analytics Pricing FAQ

What happens if you haven’t purchased any plan after your free trial period is over.

After the expiration of your initial trial, you may be granted an additional 14 days of service at no cost. However, if payment has not been received by the end of this grace period, the service will be discontinued. To continue using the platform, a plan must be purchased.

How to become eligible for an additional discount?

Time Analytics offers three types of discounts for its platform. 

• Teams with over 50 employees are eligible for a 30% discount. 
• If you have over 150 users, you may qualify for an additional discount. 
• Time Analytics also offers a discount for paying for the yearly licence instead of the monthly licence. By opting for the yearly licence, you’d receive two months of free platform usage.

Is QuickBooks Time worth paying for?

QuickBooks Time is definitely a great time tracking software. It has most of the features a business with mobile workforce needs. 

But, at the same time, QuickBooks Time cost is very high. So if your team is small and you have a smaller budget, Time Analytics should be your choice. 

But before you make up your mind, give both the software a try. Check out the free trials of both QuickBooks Time and Time Analytics and decide for yourself.

Good luck choosing the best time-tracking software!

Ishita Khanna

Never miss a billable hour again. get your business in order with time analytics..

14 days trial. No credit card.

Join thousands of companies that grow with Time Analytics

Ready to make the most of your firm’s time?

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If you’re shopping for QuickBooks as a small-business accounting solution , first decide whether you’d like online, cloud-based software or a desktop product that locally stores your information. QuickBooks pricing varies quite a bit depending on which product you choose, as well as on how many users you need.

While cost is an important consideration, it shouldn't be the only deciding factor when evaluating your accounting software options. Each version has its pros and cons, so factor in ease of use and key features before making a final decision.

QuickBooks Online

QuickBooks Online pricing

Best for: Most small businesses across a variety of industries, particularly those that work with accountants on a regular basis or are in need of a solution that can grow with their business.

QuickBooks Online is one of the company’s most popular accounting software choices for small-business owners. QuickBooks Online pricing is based on a monthly subscription model, and each plan includes a specific number of users. It is compatible with PCs, Macs, tablets and phones. First-time QuickBooks Online users can typically receive a free 30-day trial or a discount for the first few months of service. Users can switch plans or cancel without having to pay termination fees. Customer support includes 24/7 live chat help as well as daytime phone assistance every day of the week, including weekends.

Read our full QuickBooks Online review .

QuickBooks Self-Employed pricing

Best for: Self-employed freelancers, contractors and sole proprietors.

QuickBooks Self-Employed is a “lite” version of the Online product that’s ideal for people who earn income from a variety of sources and helps to separate personal and business finances. Customer support includes 24/7 help from a virtual assistant (chat bot) as well as live phone and chat support during daytime hours, Monday through Saturday.

Read our full QuickBooks Self-Employed review .

QuickBooks Desktop pricing

Best for: Businesses that need to forecast revenue and expenses for the future.

QuickBooks Desktop pricing is based on an annual subscription model. Unlike QuickBooks Online plans, which each come with a set number of users, QuickBooks Desktop Premier Plus comes with one user license. Business owners must pay extra for each additional license. QuickBooks Desktop Premier Plus includes a full list of basic bookkeeping tools and features. Plans for up to five users are available and payroll can be added for an extra $500/year, plus $5/employee each month. Daytime live chat and phone support are available during weekdays.

Read our full review of QuickBooks Desktop Premier Plus .

QuickBooks has begun decreasing its desktop product offerings and encouraging businesses, where appropriate, to move to using one of its online products. For example, the QuickBooks Desktop Pro Plus plan is no longer available to new QuickBooks users.

QuickBooks Enterprise pricing

Best for: Medium- to large-size businesses with more in-depth accounting needs.

QuickBooks Enterprise is one of Intuit’s most robust business accounting products and offers a host of additional services, like access to more than 200 report templates and priority 24/7 customer support. Plans support up to 40 users and business owners can purchase varying levels of cloud access. The prices listed above apply to local access plans only; annual pricing rises with more users and cloud access.

Read our full QuickBooks Enterprise review .

» MORE: NerdWallet's best accounting and bookkeeping apps

Alternatives to QuickBooks

If QuickBooks pricing is out of your budget or if the complexity of its plans and pricing structures has your head spinning, here are a few alternative accounting software solutions to consider.

Our Nerdy Picks

NerdWallet Rating

* (Pricing does not include promotions or discounts, which vary.)

NerdWallet's List of Best QuickBooks Alternatives

On a similar note...

Human Resources | Buyer's Guide

5 Best Time Tracking Integrations for QuickBooks Online

Published October 13, 2023

Published Oct 13, 2023

REVIEWED BY: Heather Landau

WRITTEN BY: Robie Ann Ferrer

Top Time Tracking Integrations for QuickBooks Online

Clockshark: best for construction businesses.

• Homebase: Best for Multilocation Businesses With Hourly Staff
• QuickBooks Time: Best for Seamless Billing
• Timesheets.com: Best Affordable Time Tracker

Time Tracker by eBillity: Best for Professional Service Businesses

• What To Consider When Selecting an Integration
• How We Evaluated

Bottom Line

QuickBooks Online and time tracking system integrations make it easy for users to get worker time data to manage client invoicing, labor costs, business expenses, and accounting ledgers. The best time tracker integrations for QuickBooks Online not only allow seamless data syncs between software but also provide access to solid solutions for capturing and monitoring the actual hours that employees spend working on tasks and projects.

There are dozens of time tracking software that integrate with QuickBooks Online. We evaluated 16 popular options and narrowed them down to our top five picks:

• ClockShark : Best for construction businesses
• Homebase : Best for multilocation companies with hourly employees
• QuickBooks Time : Best for QuickBooks users who want seamless client billing
• Timesheets.com : Best for those who need an affordable time tracker
• Time Tracker by eBillity : Best for professional service companies

Aside from capturing and monitoring employee work hours, all of the software we reviewed come with staff scheduling, alerts and reminders, basic reporting, paid time-off (PTO) tracking, and user permission settings. Here are some of the key features and pricing details.

If you want to know more about QuickBooks Online and its plans, check out our QuickBooks Online plan comparison to help you gauge which one is best for you. You can also read our What Is QuickBooks guide to learn about the different accounting features that it offers.

• Has a free trial
• Generally easy to learn and use
• Supports multiple client payment options, such as cash and card
• Offline time tracking
• Can get pricey, depending on the number of employees you have
• Paid time off (PTO) tracking and advanced job costing controls are available in premium tier
• Clock-ins with facial recognition scans require a dedicated time tracking device

Integration Requirement

ClockShark integration works with QuickBooks Online Essentials to Advanced plans

ClockShark is one of our top time tracking solutions , especially for those in the construction industry, as it helps business owners track their field employees’ work hours, locations, client jobs, and schedules. It can capture worker clock ins/outs via its iOS and Android apps, but its time clock kiosk feature lets you designate a mobile device as your team’s centralized time tracker. It even comes with facial recognition clock-ins, a functionality that can help eliminate time theft and prevent buddy punching .

While you can use ClockShark’s client invoicing and payments features, integrating the software with QuickBooks Online allows you to use Intuit’s accounting solution to do the same and more, such as track your business’ cash flow and monitor expenses. And, if you get QuickBooks Payroll, you can use it and ClockShark’s time data to pay employees.

In our evaluation, ClockShark received high marks in customer support, general time tracking features, and ease of use. It is also one of the highly-rated time tracking apps on QuickBooks’ marketplace, with very few user complaints about data sync issues and integration errors. However, its lack of a free plan and slightly expensive pricing cost it several points.

ClockShark lets your workers clock in/out, check schedules, add notes about client jobs, upload attachments, and more. (Source: ClockShark)

Why ClockShark OutRanks QuickBooks Time

Its starter monthly fees may be similar to QuickBooks Time ($20 plus $8 per employee)—but ClockShark topped our list because of its solid time tracking features, stellar ease of use, and excellent customer service. It has a support team that you can contact any day of the week (QuickBooks only offers weekday support). Those who left feedback on review sites, such as G2 and Capterra, even said that its support reps are very responsive (the quality of QuickBooks customer service is inconsistent). The software is also one of the highly-rated time tracking apps on QuickBooks’ marketplace (4.5 vs QuickBooks Time’s 4 out of 5 score, as of this writing), with very few user complaints about data sync issues and integration errors.

ClockShark Overview

• Standout Features
• Free trial: Please check the special promotion details
• Free plan: None
• Standard: $20 base fee plus $8 per user monthly
• Pro: $40 base fee plus $10 per user monthly
• Annual subscription option: None
• Special promotion: New clients can choose a 14-day free trial or 50% off base fees for the first three months
• Customer job quotes, invoices, and payments: What sets ClockShark apart from the other providers on our list is its capability to create and send customer job quotes directly from its platform. You can also bill customers based on the actual hours that your staff worked on the job, as well as accept online payments.
• Offline time tracking: Your field staff may be assigned to areas where the internet connection is unstable or unavailable. In such cases, they can still use ClockShark’s mobile apps to clock in/out and add job notes. The system will sync the data with your dashboard once the internet connection has been restored.
• GPS tracking with breadcrumb trail: Similar to QuickBooks Time, ClockShark’s GPS functionality not only tracks your employees’ location while doing fieldwork, but it also provides a bird’s eye view of their job locations throughout the day.
• Easy integration: Connecting the two software only takes a few minutes. Once the integration is complete, you can export employee time sheets to QuickBooks for job costing, invoicing, and even payroll (if you have QuickBooks Payroll). ClockShark also imports your customer, employee, and service data (if available) from QuickBooks Online to its platform. This prevents potential errors from manual inputs and data reentries.

Homebase: Best for Multilocation Businesses With Hourly Employees

• Offers a 14-day free trial and a free plan for one-location businesses with up to 20 employees
• Paid time tracking plans come with unlimited employee seats
• Has scheduling, time tracking, hiring, communication, onboarding, and payroll tools
• Multiple time tracking options; via web browsers, mobile apps, and point-of-sale (POS) systems
• Team communication, PTO tracking, onboarding, labor cost controls, and compliance solutions are available in paid plans
• Payroll is a paid add-on; can’t be purchased as a standalone solution
• Lacks client invoicing tools
• Users report occasional overtime data sync issues

Homebase integration only works with the QuickBooks Online Plus plan (as of this writing)

Unlike the other time tracker integrations for QuickBooks we reviewed, Homebase doesn’t charge on a per-employee basis—instead, monthly fees are based on the number of work locations you have. Plus, it logs the actual time when workers clocked in and out for work, and computes the total hours minus break times. This makes Homebase a perfect fit for multi-location businesses that employ mostly hourly workers.

If you connect Homebase with QuickBooks Online, you can easily export employee work hours for client invoicing while avoiding data entry errors. Even if you decide to use Homebase’s payroll add-on to pay employees, its integration with QuickBooks allows you to efficiently update your labor costs and general ledgers. And, if you prefer to use QuickBooks Payroll to process employee payments, Homebase lets you get information about its employee time cards (with break, overtime, and PTO details), for payroll.

These functionalities contributed to Homebase’s overall high rating in our evaluation. We also appreciate that it offers a free trial and a free plan, with HR features that extend to more than time tracking and staff scheduling (it even has hiring tools). However, its email-only support for all plans (live phone support is included in paid tiers) and the user-reported data sync issues for overtime hours prevented it from ranking higher on our list.

Homebase lets you track employee attendance from any web browser and mobile device. (Source: Homebase)

Homebase Overview

• Free trial: 14 days for its All-in-One plan
• Free plan: Basic package ($0) for one-location businesses with up to 20 employees
• Essentials: $24.95 per location monthly
• Plus: $59.95 per location monthly
• All-in-One: $99/95 per location monthly
• Add-on solutions: Payroll for $39 plus $6 per employee monthly
• Annual subscription option: Save 20% if you commit to an annual plan (note that yearly fees are paid in a lump sum and upfront)
• Special promotion: None, aside from the discounted pricing for annual plans
• Free plan: For one-location businesses without any immediate plans to grow their workforce to more than 20, Homebase’s free plan is a good option. It comes with the basic time tracking tools you need to capture and monitor attendance and also integrates easily with QuickBooks Online to help you bill clients and track payments.
• Feature-rich human resources (HR) platform: In terms of HR functionality, Homebase’s platform is more feature-rich than the others on our list. The other software we reviewed mostly offer employee attendance and scheduling tools. It lacks the job posting, applicant tracking, and new hire onboarding solutions that Homebase offers.
• Robust compliance and time controls: Homebase, which is one of our top time and attendance software , is the only provider in this guide that comes with robust controls for preventing early clock-ins and overtime. It even lets you limit the number of employees who can file PTO for specific dates, and you set blackout dates for days when PTO isn’t allowed. It can also track employee certifications, time sheet edits, and federal and local breaks or overtime rules to help you stay compliant.
• Integrated payroll tool: While payroll is a paid add-on to Homebase’s main time tracking and scheduling platform, this solution is slightly cheaper than QuickBooks Payroll ($39 plus 6 per employee monthly vs $45 plus $6 per employee monthly). Plus, the transfer of employee time data is more seamless between Homebase products.

QuickBooks Time: Best for QuickBooks Users Who Want Seamless Client Billing

• Seamless integration with QuickBooks Online and other Intuit products
• Multiple time tracking options (via web browsers, mobile apps, and a time kiosk)
• Has client invoicing and mileage tracking tools
• Unlimited live phone and chat support
• Can get expensive if you get various QuickBooks products, such as accounting, payroll, and time tracking
• Geofencing, project monitoring, timesheet signatures, and mileage tracking are included in highest plan
• Facial recognition clock-ins only work on the time kiosk
• Inconsistent customer support quality

QuickBooks Time integration works with QuickBooks Online Essentials to Advanced plans

If you use Intuit products to manage your business’ accounting and payroll processes, getting QuickBooks Time makes better sense than connecting QuickBooks Online to a third-party time tracking software. Data imports between Intuit solutions are also easier and more seamless, with automatic time data transfers for client billing and even pay processing (if you have QuickBooks Payroll). Plus, upgrading to its Elite plan unlocks mileage tracking and project monitoring features, including an electronic signature tool for digitally signing timesheets.

While QuickBooks Time is great for QuickBooks users, it didn’t get the top spot on our list because of the inconsistent quality of service that its support team provides and the occasional software glitches reported by actual users on review sites (such as G2 and Capterra). Support hours are also limited—you can only contact QuickBooks on weekdays. This is unlike ClockShark, which offers phone and chat support the whole week through.

In addition, it isn’t as affordable as some of the providers on our list. You have to shell out at least $20 plus $8 per employee monthly for QuickBooks Time, whereas Timesheets.com only costs $5.50 per employee monthly. And to integrate it with QuickBooks Online, you have to sign up for the Essentials plan, which is priced at $60 per month.

With QuickBooks Time, your employees can clock in and switch between work projects. (Source: QuickBooks Time)

QuickBooks Time Overview

• Premium: $20 base fee plus $8 per employee monthly
• Elite: $40 base fee plus $10 per employee monthly
• Special promotion: New users can choose a 30-day free trial or get 50% off base fees for the first three months
• Flexible time tracking: Similar to Timesheets.com, QuickBooks Time offers versatile time tracking options that not only counts down the number of hours employees spent on a client project but also records your workers’ actual clock-in/out transactions. This is great if you want to track billable hours to charge customers or monitor staff attendance for pay processing.
• Geolocation tracking with breadcrumbs trail: Similar to ClockShark, its mobile GPS tracking feature logs the locations where your employees clock in/out for work and also offers a breadcrumb trail of where they went during a work day. This makes it easy for you to see who is working and where your field staff are at any time during their shift (except break times).
• Solid project time tracking: With QuickBooks Time, you can track hours worked on projects and the different tasks linked to specific projects. Comparing budgeted work hours to actual attendance data is also easy with its reporting tools that let you drill down data to jobs, tasks, and employees. It even has an in-app project activity feed that you and your team can use to share task updates and upload photos as proof of the completed job (if needed).

Timesheets.com: Best for Those Looking for an Affordable Time Tracker

• Has a 30-day free trial and a free plan for one freelancer
• Project time sheets can track job costs, client bill rates, and grant allocations
• Live phone, chat, and email support
• Document management tools help store your HR files, annual performance reviews, and other employee-related forms
• Interface looks a bit dated
• Some features aren’t intuitive (requires several clicks)
• Lacks geofencing capabilities (only limits clock ins/outs based on IP addresses and not by location)

Timesheets.com integration works with QuickBooks Online Essentials to Advanced plans

While there are different ways that you can track employee hours , Timesheets.com offers the basics for capturing time data—via employee clock ins/outs or an online timer for tracking the number of hours worked. Aside from tracking time, it has staff scheduling, PTO monitoring, and even mileage and expense monitoring tools. Its monthly rate is also less expensive than the other time tracking solutions in this guide, with its basic plan costing only $5.50 per user ($4.40 per user for nonprofit organizations).

Online time sheets are also available to help you keep track of staff attendance, job costs, bill rates, and even grant allocations (none of the software we reviewed can monitor grants for nonprofits). Integrating it with QuickBooks Online helps you send client invoices, monitor customer payments, and update your accounting ledgers. If you have QuickBooks Payroll, you can use its employee attendance data to process salary payments and mileage and expense reimbursements.

However, its mobile apps only have geolocation tracking features. Unlike the other providers in this guide, it doesn’t prevent clock ins/outs from unauthorized locations—you can only limit the transactions based on IP addresses. This, along with the limited break and overtime controls, including the occasional software glitches reported by actual users on popular review sites (like G2 and Capterra) prevented Timesheets.com from getting a higher overall rating in our evaluation.

Timesheets.com lets your workers clock in/out via computers, tablets, and smartphones. (Source: Timesheets.com)

Timesheets.com Overview

• Free trial: 30 days
• Free plan: Freelancer plan ($0) for one user
• Standard: $5.50 per user monthly
• Nonprofit: $4.40 per user monthly (for nonprofit organizations)
• Add-on solutions: Photo timestamps for $1 per user monthly
• Annual subscription option: Yes, with slightly lower rates (note that yearly fees are paid in a lump sum and upfront)
• Special promotion: None, aside from the discounted pricing for annual plans and nonprofits
• Solid time tracking: While its interface may not be as intuitive or look as modern as the others on our list, it has solid solutions for tracking employee attendance, billable hours, and worker location. GPS punches are enabled for its mobile apps, and if you purchase its photo timestamp add-on, you can use facial recognition scans to verify employee clock ins/outs. It also keeps track of time sheet edits and any state-mandated PTO rules to keep you compliant.
• Easy integration setup: Connecting Timesheets.com with QuickBooks Online is generally simple to do. Plus, as of this writing, there are no user-reported data sync and integration errors posted on the QuickBooks app marketplace.
• Good customer support: Most of the reviewers who left feedback on G2 and Capterra said that the provider offers excellent customer service. Even those who shared reviews on the QuickBooks app marketplace said that its support team is helpful and responsive.
• Document storage: What makes Timesheets.com unique from the other time tracking solutions we reviewed is the additional employee management feature included in its document management tools. Aside from securely storing annual performance reviews, incident reports, employee application forms, and other HR- and worker-related documents, it allows you to create staff termination notices and save your notes in its online employee profiles.

• Has a 14-day free trial
• Solid time tracking with automatic reports, staff scheduling, and project monitoring tools
• Legal features included in its LawBillity plan
• Can get pricey as you add more employees
• Project and expense tracking, job costing, invoicing, legal features, and the client portal is only available in higher tiers
• Users report occasional software glitches

Time Tracker by eBillity integration works with QuickBooks Online Essentials to Advanced plans

Time Tracker by eBillity is designed for professional service businesses, such as those providing legal, accounting, and marketing services. Aside from tracking your workers’ billable hours, it can handle staff scheduling and project monitoring, as well as GPS tracking via its mobile apps. It even offers a client portal, which your customers can use to monitor project progress, view invoices, and process payments online.

While this provider may have invoicing and payment features, integrating it with QuickBooks Online makes updating your general ledgers easy for accountants. You can also opt to use QuickBooks’ client invoices and payments tools for seamless bookkeeping since QuickBooks will only need to get your actual hours worked from Time Tracker by eBillity to handle invoicing and accounting processes.

In our evaluation, Time Tracker by eBillity received high scores (4 and up) in nearly all criteria given its efficient time tracking solutions, user-friendly tools, and integration capabilities. However, its occasional app and data sync glitches, limited time tracking controls, and expensive paid plans cost it several points.

Time Tracker by eBillity’s time kiosk solution supports facial recognition clock-ins. (Source: Time Tracker by eBillity)

Time Tracker by eBillity Overview

• Free trial: 14 days
• Time Tracker: $15 base fee plus $9 per user monthly
• Time Tracker Premium: $25 base fee plus $15 per user monthly; comes with additional project, expenses, and billing tracking features
• LawBillity: $30 per user monthly; includes additional legal features, such as trust account payments, invoices in legal format, and a conflict checker
• Annual subscription option: Save 40% if you commit to an annual plan (note that yearly fees are paid in a lump sum and upfront)
• Client portal: Aside from the legal features, the branded client portal that it offers makes it easy for customers to see project task updates online. Invoices can be sent directly through the portal and your customers can use it to send payments online. However, the client portal and legal features are only available in its higher tiers.
• Global payments: Time Tracker by eBillity’s integration with Stripe lets it accept client payments from major debit and credit cards. It can even handle global payments through WeChat Pay and Alipay. None of the providers we reviewed offer international payments.
• Automatic reporting: You get standard and detailed reports to help you view and track employee attendance, job costs, and labor forecasts. With its auto-reporting feature, you can set it to generate and email reports based on specific rules, such as sending the system administrator a user time entry report every first of the month.
• Offline time tracking: Similar to ClockShark, if your workers are in an area where the internet connection is unstable, Time Tracker by eBillity will still record their clock ins/outs and then update its main system once the internet connection has been restored.

What to Consider When Selecting a Time Tracker QuickBooks Online Integration

In selecting the time tracking software that can connect with QuickBooks Online, consider the following factors:

• Ease of setup and use: In addition to checking if the time tracking software has a user-friendly platform, you should look for solutions that easily integrate with QuickBooks Online so you can start using its features right away. Unless you have an in-house information technology (IT) team, avoid those that require technical expertise or customizations to make the basic integration work.
• Your business needs: Take stock of the time tracking features your business needs, including the time data that you want to incorporate into QuickBooks Online. Let’s say your firm offers professional services, it’s best to get a time tracking system with an online timer for monitoring billable hours instead of one that only logs the time when your workers clocked in/out.
• Pricing: Look for providers that offer transparent pricing so you don’t get billing surprises for additional fees that aren’t included in the original quote. Bear in mind that you may need to pay for two separate providers—the time tracking software and QuickBooks Online—so be sure to check your budget.
• Integration capabilities: Evaluate the extent of integration the solution offers. Also, check if it correctly syncs timekeeping data with QuickBooks Online. You can do this by looking at user reviews posted on review sites, such as G2 and Capterra, or on the QuickBooks Online app marketplace.
• Customer support: In case you have questions about its features or encounter software issues, having access to phone support will make contacting the provider’s support team easier for you. Be sure to check the support team’s availability and the customer service quality offered by the provider.

How We Chose the Best Time Tracking Software That Integrates With QuickBooks Online

To find the best time tracker integrations for QuickBooks, we checked the QuickBooks Online app marketplace to view the list of time tracking software providers that connect with its platform. We considered the ease of integration and looked at user reviews that mention data sync errors and other integration errors.

In addition, we looked for attendance monitoring and scheduling features, including client invoicing, geolocation and geofencing tools via mobile apps, and customer support options. We also compared each software’s ease of use and pricing information.

Click through the tabs below for a more detailed breakdown of our evaluation criteria.

• General Features
• Integration Features
• Customer Support
• Ease of Use

20% of Overall Score

We looked for providers with a free plan and transparent pricing for their paid tiers. Extra points were given to those with paid subscriptions that are priced at $10 or less per employee monthly.

25% of Overall Score

We evaluated each time tracking software based on its ability to track time for specific clients or projects. Plus points were given to those with break options and PTO tracking, staff scheduling and client invoicing, time controls to limit early clock-ins and overtime, and a self-service portal to view attendance data.

We checked if the time tracking software is one of QuickBooks Online’s partner systems (as of this writing). We gave additional points to those that integrate easily with QuickBooks and have very few user-reported data sync errors.

15% of Overall Score

We looked for providers with live phone support and a customer service team that’s available 24/7. Additional scores were given to those whose support teams are easy to contact.

We choose tools that are intuitive and easy to learn, with very few to zero user-reported software glitches. We even considered online user reviews from popular review sites like G2 and Capterra; any option with an average of 4-plus stars is ideal. Also, any software with 1,000-plus reviews on any third-party site is preferred.

The best time tracker integrations for QuickBooks Online provide real-time data syncs between the two solutions. This helps eliminate errors from manual data entries while allowing for accurate financial reporting and accounting.

For easy time tracking that integrates with QuickBooks Online, we recommend ClockShark. It may be designed for construction businesses, but companies with field service staff can also use its wide range of employee attendance monitoring features—from capturing billable hours to tracking who among your employees is working on client jobs and tasks. It even lets you plan staff schedules, create customer job quotes, send invoices, and accept payments.

Sign up for a ClockShark plan today.

Visit ClockShark

About the Author

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Robie Ann Ferrer

Robie Ann Ferrer is an HR expert writer at Fit Small Business, focusing on small business HR and payroll software content. She has over eight years of content writing experience, handling different topics. Robie also worked as an HR specialist for 10 years where she managed various facets of HR—from payroll and benefits to employee services and HR systems.

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QuickBooks Online Pricing (2024 Guide)

Meaghan is a writer from North Carolina with experience in B2B, technology, and digital marketing topics. Throughout her career, Meaghan has worked with B2B, software, and digital marketing businesses to create and deliver engaging content that drives brand authority and revenue and helps consumers make informed buying decisions.

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QuickBooks Online is an accounting platform from Intuit with tools for invoicing, expense management, mileage tracking, financial reporting and more to help businesses manage their finances. This full-scale solution has four plans at different price points, starting at $30 per month. In this guide, we at the MarketWatch Guides team break down each plan to help you find the right one for your business.

QuickBooks Online

Pros & Cons

• Comprehensive financial management capabilities
• Widely used among bookkeepers and accountants
• Add-on features available to create an all-in-one solution
• Guided onboarding for all new users
• More expensive compared to other accounting software providers
• Limited number of users for each plan
• Potential learning curve with its robust suite of features
• Too many features for small businesses

Who Is QuickBooks Online Best For?

QuickBooks Online caters to all businesses from start-up companies to established enterprises. Given its tiered pricing structure, businesses in any industry and of any size can find a plan that suits their needs and budget.

Beginners to accounting software, in particular, may like QuickBooks with its user-friendly interface that has a minimal learning curve. There are also a few features, such as inventory management, that make it helpful for retail and e-commerce businesses. 

QuickBooks Online Pricing Levels

QuickBooks Online has four plans that cater to different business sizes, budgets, industries and needs. In the table below, we summarize each plan.

QuickBooks Online often offers promotional deals, such as 50% off three months, for first-time users. You can check the pricing page on the website to see if there are any deals running.

QuickBooks Online Free Trial

QuickBooks Online offers a 30-day free trial for all of its plans. In order to sign up for the trial, you must input your credit card information. You can either cancel within the first 30 days or roll over into a paid plan automatically after the 30 days are up.

Other QuickBooks Accounting Software

QuickBooks Online isn’t the only accounting software product from QuickBooks. There are others that cater to specific businesses. In the table below, we provide an overview of each alternative. 

QuickBooks Online Alternatives 

While QuickBooks Online is among the most well-known accounting solutions on the market, it may not be the best fit for every business. Below, we compare QuickBooks Online to Xero and FreshBooks to help you decide if an alternate software is right for you.

Frequently Asked Questions About QuickBooks Online Pricing

What is the cheapest quickbooks online subscription.

The most affordable subscription for QuickBooks Online is the Simple Start plan that costs $30 per month.

Can I get QuickBooks without a monthly fee?

QuickBooks doesn’t have a free plan, so you can’t get the software without paying. However, you can set up payments to come yearly instead of monthly. Paying upfront once a year also comes with a discount.

Does QuickBooks have any hidden fees?

No, all of QuickBooks’ fees are transparent. Each add-on feature comes with an additional fee that QuickBooks clearly states on its website.

Does QuickBooks offer discounts?

Yes, QuickBooks Online often offers discounts. These discounts change from time to time, but a common one is 50% off your first three months.

Which QuickBooks subscription is the most popular?

According to the QuickBooks Online pricing page, the Plus plan is the most popular subscription.

Methodology

We at the MarketWatch Guides team spent over 100 hours researching and testing 15 accounting software providers. We looked at all-in-one tools, such as QuickBooks, as well as specific tools for mileage tracking and expense management. 

We conducted a survey in 2024 of 200 professionals who were currently using accounting software or had used accounting software within the past year. We analyzed the results of this survey to determine the following rating criteria:

• Reputation and Reviews (15%)
• Features (63%)
• Pricing (10%)
• User Experience (7%)
• Customer Support (5%)

Visit the full accounting methodology page for more details on our rating system.

If you have questions about this page, please reach out to our editors at [email protected] .