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How to Write a Formal Letter to a University: Your Ultimate Guide

Navigating the process of writing a formal letter to a university can seem like an intimidating task. However, don’t let it overwhelm you! With a bit of foresight and planning, you’ll be able to craft a clear, compelling message that will get your point across effectively.

First and foremost, it’s important to understand why you’re writing the letter. Are you requesting information? Is there an issue with your application or enrollment status? Or perhaps you’re petitioning for credit transfers or deferment due to unforeseen circumstances. Knowing the purpose of your correspondence will guide its structure and content.

Remember, this isn’t just any casual email; it’s a formal communication with an institution that could play a significant role in shaping your future. Therefore, specificity is key when conveying your request or concern. Stay on topic and keep clutter at bay by avoiding unnecessary jargon or overly complex sentences.

Understanding the Purpose of Your Formal Letter

Before you begin drafting your formal letter to a university, it’s crucial to grasp its purpose. Knowing why you’re writing will guide not only the content but also the tone and structure of your letter.

Your formal letter could serve various purposes. Perhaps you’re appealing a decision, requesting information, or expressing interest in a program or course. Each scenario demands a different approach:

  • If you’re appealing a decision , such as an admissions outcome, your goal is to present compelling reasons for reconsideration. You’ll need evidence supporting your case and a respectful yet persuasive voice.
  • In cases where you are requesting information , clarity is key. Be specific about what details you seek and give some context so that the recipient can provide accurate responses.
  • When expressing interest in a course or program, demonstrate enthusiasm without sounding desperate. Show them how their offering aligns with your academic aspirations.

In every situation, remember: this isn’t just any correspondence; it’s an interaction with an institution of higher learning. Bring out your professionalism and respect for their time by being concise yet comprehensive.

Also note that while these are common reasons for writing formal letters to universities, they aren’t exhaustive. There could be other scenarios based on individual circumstances and needs — always tailor your approach accordingly.

Lastly, don’t forget that this is part of creating an impression about who you are professionally and academically. So keep it factual and avoid exaggerations or misinformation at all costs!

Gathering Necessary Information Before Writing

Before you dive into writing your formal letter to a university, it’s crucial to gather all the necessary information. This ensures that your letter is not only well-informed but also addresses the right individuals and departments.

First off, know who you’re addressing . This could be an admissions officer, a professor, or a department head. Make sure you’ve got their name spelled correctly and know their official title. A quick search on the university website should provide this information.

Next up: understand the purpose of your letter . Are you inquiring about application procedures? Seeking admission? Requesting information about specific programs? Being clear about why you’re writing will help shape the content of your letter.

Also, don’t forget to gather all relevant personal details . Your full name, contact details, student ID (if applicable), and any other pertinent information should be at hand when drafting your letter.

In case you’re discussing specific courses or programs within the university, have their accurate names ready as well as any course codes if applicable:

Lastly, ensure that you have current dates ready for inclusion in your letter where needed.

Let’s summarize what needs gathering before writing:

  • Recipient’s name and title
  • Purpose of your letter
  • Your personal details
  • Specific course/program names and codes
  • Current date

Armed with these precise details, you’ll write a formal letter that ticks all boxes for professionalism and appropriateness.

Establishing a Respectful Tone in Your Letter

When you’re penning down a formal letter to a university, it’s essential that your tone is respectful and professional. Let’s delve into how you can achieve this.

First and foremost, address the recipient properly . If you know their name or title, use it. If not, ‘Dear Sir/Madam’ will fit the bill. This shows respect right off the bat.

Next up is keeping your language formal . Stay clear of slang or colloquialisms – they’re too casual for this setting. Stick with standard English and remember, your grammar and spelling should be spot on.

Your choice of words can also set the tone of your letter. Opt for polite phrases , whether you’re requesting information or expressing concern about something. Phrases like “I would appreciate if”, “Could you kindly” or “I am interested in” work well here.

It’s also important to be concise yet comprehensive in conveying your message – don’t ramble on unnecessarily but ensure all necessary details are included.

  • Be precise: Clearly state why you’re writing.
  • Set out clear actions: What do you hope to achieve by sending this letter?
  • Sign off respectfully: ‘Yours sincerely’ when addressing someone directly (e.g., Dear Professor Smith) or ‘Yours faithfully’ when using ‘Sir/Madam’.

Now let’s talk about structure because yes, even that contributes to tone! A well-structured letter is easier to read so it helps get your point across smoothly:

Lastly, remember to proofread before sending it off! It never hurts to double-check everything from addresses and names, through grammar and punctuation errors, down to the overall flow of your sentences.

By keeping these tips in mind while crafting your letter, you’ll effectively establish a respectful tone throughout its entirety – making sure it doesn’t just end up as another piece of paper in the university office!

Structuring Your Formal Letter Effectively

When it comes to structuring a formal letter, there’s an established order of components you should follow. Let’s break down each of these crucial elements.

First off, your contact information is a must-have. Include your name, address, phone number, and email at the top right corner. It’ll enable ease of correspondence between you and the university.

Next up is the date . The American standard format is Month Day, Year (e.g., August 31, 2022). Place it a line below your contact details.

Afterward comes the recipient’s information . Here you’ll detail the name and address of the person you’re addressing – in this case, the relevant university department or specific individual therein. This section makes sure your letter lands in the right hands.

A critical part that follows is the salutation . Aim to use a specific name if known; otherwise “Dear Admissions Committee” or similar will do just fine.

The core of your letter is next – the body text . Try splitting this into three parts: introduction (why you’re writing), main content (details about why you’re suitable or what issue needs addressing), and conclusion (thank you note/saying goodbye).

Finally, end with a closing statement , followed by your name and signature.

Here’s how it looks:

Remember to keep paragraphs short for better readability – around three to five sentences each works well! Also remember each paragraph should convey one idea only; don’t mix topics within them.

So now that we’ve tackled structure let’s dive deeper into how to make your writing crisp and compelling so that it stands out from all those other letters landing on the admissions desk!

Writing the Opening Paragraph of Your Letter

When you’re writing a formal letter to a university, your opening paragraph is crucial. It’s this first impression that sets the tone for the remainder of your letter and helps establish respect and rapport with the reader.

To begin with, address your recipient properly. This may seem like an obvious point, but it’s essential to get it right. If you’re unsure who will be reading your letter, use a general salutation such as “Dear Admissions Committee.” However, if you know the name of your reader or their role in the university (like Dean or Director), then personalize it by using titles like “Dr.”, “Prof.”, or “Mr./Ms.”. Remember not to use first names unless explicitly asked to do so.

Next up, introduce yourself briefly. Mention who you are, your current educational status and why you’re writing this letter. You might say something like: “As a prospective student interested in biology programs at XYZ University…”

Think about grabbing their attention from these initial lines. A compelling opening would make them want to read on.

Now comes an important aspect: express enthusiasm about their institution specifically. Show them that you’ve done some research about their school and are excited about what they have to offer.

  • Address properly
  • Introduce yourself
  • State purpose
  • Show enthusiasm

By following these guidelines on how to write an effective opening paragraph for a formal letter to a university, we believe that you’re off to a good start!

Crafting the Body of Your Formal Letter to a University

Now that you’ve nailed your introduction, it’s time to focus on crafting the body of your formal letter. This is where you’ll detail your purpose for writing and provide any necessary supporting information. It’s important to keep things concise while ensuring your message is clear.

Start by outlining why you’re writing . Maybe you’re applying for a program or requesting specific information. Whatever it is, make sure this key point stands out early in the body of your letter.

Next, delve into the specifics. If you’re applying for admission or a scholarship, discuss what makes you an excellent candidate. Highlight any relevant achievements or experiences and don’t be shy about proclaiming what sets you apart from other applicants.

  • Academic accomplishments
  • Leadership roles
  • Community involvement
  • Relevant skills

If instead, you’re seeking information about a course or program at the university, state clearly why this particular institution appeals to you and how it fits into your future plans. Be specific – universities appreciate when students have done their homework!

While sharing all this information, remember to maintain a formal tone throughout. Also ensure that each paragraph serves its own purpose in advancing your narrative – one might introduce who you are, another could explain why you’re interested in this particular university or course.

Tip: To maintain flow and cohesiveness between paragraphs, try using transition words like “furthermore”, “in addition”, “on another note” and so on.

Finally, as with all written communication today – proofread! You’d be surprised how often simple errors slip through our initial checks. After spending time perfecting your letter’s content, don’t let spelling mistakes diminish its impact!

Remember: When writing to universities more than anything else they value clarity of thought & strong organization skills reflected in good grammar & succinctness.

Concluding Your Formal Letter Positively and Professionally

You’ve made it to the end of your formal letter, but how do you wrap things up? How do you leave a lasting impression that’s both positive and professional? Let’s delve into these questions.

First off, you must restate your purpose . It’s vital to remind the reader why you wrote the letter in the first place. By doing so, you keep them focused on the issue at hand. Be sure not to introduce any new information here.

Next, make a point to express gratitude or appreciation . Thanking your reader for their time and consideration goes a long way in maintaining goodwill and fostering relationships with universities. Remember, “please” and “thank you” are magic words even in written communication!

Consider this simple example: Thank you for considering my application.

Following this, be sure to include a call-to-action (CTA) . A CTA guides your reader on what they should do next after reading your letter – whether it’s contacting you or looking forward to future discussions.

For instance: I look forward to hearing from you soon.

Lastly, don’t forget about your closing salutation ! Something as straightforward as ‘Sincerely’, ‘Yours faithfully’ or ‘Respectfully yours’ can work wonders.

Bearing all these points in mind:

Here’s an example of how everything comes together:

I am writing this letter for my scholarship application . Thank You for considering my request . I look forward to hearing from you soon . Sincerely Yours , [Your Name]

Remember though – every situation is unique so tailor each conclusion based on context while retaining its basic structure.

Remember: restating purpose , expressing gratitude , including a strong call-to-action and signing off with an appropriate salutation are key markers of a well-concluded formal letter!

Proofreading and Editing: Ensuring Clarity and Accuracy

When you’re crafting a formal letter to a university, it’s crucial that your message is clear, concise, and error-free. Proofreading isn’t just an afterthought – it’s an integral part of the writing process. So, let’s dive into some tips that will help you make sure your letter is on point.

First off, don’t rush through this stage. You’ve spent considerable time forming your thoughts and drafting them; now give yourself ample time to polish those words till they shine. It’ll be worth it when you submit a well-crafted piece with confidence.

One trick to catch mistakes is reading your letter out loud. This technique helps bring attention to awkward phrasing or misplaced words that your eyes might skim over during silent reading. And if possible, enlist another pair of eyes – fresh perspectives can spot errors you might have missed.

Keep an eye out for common pitfalls like homophones (words sounding alike but having different meanings) or misused phrases; they can drastically change the meaning of your sentence! For instance:

  • “Their” vs “They’re” vs “There”
  • “Your” vs “You’re”
  • “It’s” vs “Its”

Make sure every sentence contributes something valuable and moves the message forward. If it doesn’t add value or seems redundant, cut it out.

Next up: editing . This step goes beyond correcting grammatical errors – it’s about improving clarity and coherence too.

Pay attention to paragraph structure; does each one convey a single thought or argument? Also check for transition words between paragraphs – these create flow in your writing.

While editing, remember brevity is key in formal communication – universities receive countless letters daily so aim for conciseness without compromising on quality content.

And lastly, ensure all information provided is accurate – double-check dates, names of people or departments referenced in the letter etc., as mistakes here could harm credibility.

Remember proofreading and editing aren’t just about fixing what’s wrong but also enhancing what’s already good!

Getting Ready to Send: Final Checks and Considerations

You’re almost there! Yet, before you click that “send” button or drop your letter into the mailbox, you’ll need to double-check a few things. It’s not just about dotting the i’s and crossing the t’s; it’s about ensuring your letter will make an outstanding impression.

Firstly, proofread . You’d be surprised how many errors can slip through unnoticed. Run spell check and grammar software, but don’t rely on them entirely. They’re good for catching typos but often miss issues like incorrect word use or awkward phrasing. Reading out loud can help catch these subtleties.

Secondly, ensure all details are correct:

  • Check addresses (both yours and university’s)
  • Verify dates
  • Ensure names are spelled correctly
  • Confirm you’ve included necessary attachments

Make sure every piece of information is accurate as inaccuracies can hurt your credibility.

Additionally, consider getting a second opinion . Having someone else review your letter gives fresh eyes to spot any overlooked errors or ambiguous phrases.

Lastly, mind the format:

  • Follow guidelines provided by the university.
  • Use professional-looking fonts.
  • Keep margins even.
  • Make sure everything aligns properly.

If sending electronically, send yourself a test email first to make sure formatting stays intact when opened on different devices.

In summing up this section:

  • Proofreading is essential
  • You must ensure all details are correct
  • A second pair of eyes is invaluable
  • The format matters

By following these pointers carefully, you’ll present a well-crafted formal letter that clearly communicates your intent in applying to their institution with professionalism and sincerity. Now get ready for hitting ‘Send’!

Wrapping Up: The Impact of a Well-Written Formal Letter

You’ve made it to the end of our guide on how to write a formal letter to a university. Now, let’s discuss the potential impact your well-crafted correspondence can have.

The importance of a well-written formal letter can’t be underestimated. It’s not just about getting your point across; it’s about creating an impression. That first impression could make all the difference when it comes to securing admission or funding for your education.

Remember, universities receive thousands of letters each year from prospective students and scholars around the globe. Your goal is to stand out in that crowd. A well-drafted letter showcases your ability to communicate effectively, demonstrating both professionalism and respect for the recipient’s time.

It’s also important to consider long-term impacts. A compelling, carefully crafted letter sets a positive tone for future interactions with university officials – think scholarship interviews, job applications, even networking opportunities down the line.

Let’s summarize some key points:

  • First impressions matter: A concise, error-free formal letter immediately establishes you as professional and detail-oriented.
  • Stand out among thousands: With countless applicants reaching out every year, differentiate yourself through effective written communication.
  • Long-term benefits: Good impressions last and may benefit you during subsequent interactions with university officials.

A final word? Don’t rush this process! Take your time crafting your message—it’s often one shot at making an indelible mark on those who hold keys to your academic future. You’ve got this!


How to write an enquiry email to University | 23 Email Templates

Updated on: November 29, 2022

enquiry to university

how to write an enquiry email to university : 25 Email Templates

Universities are often flooded with enquiry emails from potential students, so make sure your email is to the point.

Start by introducing yourself and state your interest in studying at the university.

Find out who is reading your email and address them by their name.

Jump right in and add your question, making sure to specify which course you are interested in.

If you would like to write a longer enquiry email then include be a brief introduction of yourself, followed by a statement of your interest in the course and what you are interested in knowing.

Remember to keep it short and simple, add your name and contact details. Finally, make sure your email is well-written and grammatically correct.

Here are 23 email-ready templates:

Hello there, I’m very interested in your online [degree] program. Could you tell me about the application process, and what specific requirements exist for applicants? Thank you!

Dear [name], I wish to apply for the post-graduate degree course in [field]. As I understand the application process, I am should write an admission letter. Are there any strict guidelines as to how this letter should be written? Many thanks,

Dear Sir/Madam, I am writing to enquire about enrolling at your university. For many years I have been interested in the subject of history and would like to know whether I can apply for a Master’s programme in history at your university. To gather more information on this subject and make an informed decision, could you please send me information on applying for this degree programme? Thank you in advance for your cooperation.

Dear Sir/Madam, I would like to apply to enter the [subject] program at [name of] university this coming year. Would you please tell me what documents I need and how many admission points I will need to gain acceptance into the university? Thank you in advance and I look forward to hearing from you. Yours Respectfully,

Dear [name], I would like to be considered for admission. Please let me know the documents required to apply. Are there any points to consider for admission into your institution? Thank you. Yours sincerely,

Dear Sir/Madam, I am interested in applying for entry to the program at your school, having heard many good things about it. I found this post that tells me you require application documents and an entrance test which will tell you how many points I will need to be admitted. Am I correct?

Hello there, I am currently looking for information regarding admission to your university for next year. What do I need to provide in order to apply?

Hello, I am reaching out to as for some help with my university application. Could you advise what would be needed to apply? Many thanks,

Dear [name], I intend to apply to your university in the Fall of 2021. If possible, I would like to ask some questions about your program and campus life. What do I need to apply? Can you tell me more about the application process? How many points am I eligible for? What is the minimum GPA required for admission? What are your course requirements? Do you have any scholarships available for international students? Please find my application documents below, and if you could please let me know when I should expect a reply.

Dear [name], I am currently attending a community college and plan to transfer. I’d like to know if you have any information regarding the process of transferring into your program, as well as what the requirements are for that.

Dear [name], I am interested in enrolling in the [name of] degree at your university. How many credits do you require for a Bachelor’s degree? What are the core requirements of your program? Do you accept international students? If so, how do I apply? How much are the tuition and housing? Which classes will be available to me as an online student? Would it be possible to meet with someone on campus before making my decision about where to attend school next year? Thanks.

Hello, I am trying to find out if your university provides a course in [subject]. I would like to take this course, but I will need more information about the curriculum, teaching methods and so on before making a decision. Would it be possible for me to have an interview over Skype to get more details about this program? Your input on this matter is very important to me and I would appreciate it if you could get back to me as soon as possible. Thanks in advance for your help, and looking forward to your reply.

Hello, I would like to know if you offer any courses in [subject]? I am interested in learning more about your program and would be grateful if you could send me some information. Regards,

Hello, I am interested in your postgraduate [subject] course and would like to know if I can apply for this program. I have attached my CV as requested and would also be happy to provide additional information if you require it.

Dear Sir/Madam, I am writing to you to enquire about your postgraduate [subject] course. I would like to know if I can apply. Thanks.

Dear [name], I am considering enrolling in a course on [subject] at your university as part of my study on [topic]. I would like to get information about the curriculum and teaching methods from someone with firsthand experience in your degree programme. I’m wondering if I could do an interview over Skype or telephone to learn more about the course. Thank you for your attention, and I look forward to hearing from you soon.

Dear [name], I would like to schedule a telephone or Skype interview to discuss a course at your university. I am a student currently researching the [subject] and I would like more information. Thank you for your attention, and I look forward to learning more about your course.

Hello! I am applying to your [subject] program and I hope to hear back from you soon about the suite of programs that you offer. I am just checking to see if you offer a specific course and if you could send me more info.

Dear [name], I am very interested in your postgraduate business management course and would like to know if I can apply for this program. Yours faithfully,

Hello, I’m writing to express my interest in your postgraduate business management course. I realize that this course is quite competitive, but I would appreciate it if you could confirm whether or not I meet the application requirements. I’d like to know if you offer any scholarships, bursaries or discounts for postgraduate business management courses and whether I would be eligible for this.

Hi, I’d love to learn more about the postgraduate business analytics program. What are the admission requirements? Is a GRE required? Thanks for your time,

Hi! I’ve been interested in the MBA program you offer. I’d like to learn more about the program requirements, so please let me know if I qualify. I’m wondering if there are any specific dates for the application process. I would appreciate it if you could let me know. Thank you.

Hi, I’m very interested in your marketing program. Can I apply for your online program from my location? I’m interested in the program and want to learn more about it. I’d also like to know if there are any specific requirements for applying, such as GPA or GRE scores. Thank you very much!

Hello there, I’m very interested in your online MBA program. I’d like to learn more about the application process and if there are any specific requirements for applying. I would appreciate it if you could send me a copy of the relevant PDF documents via e-mail. I look forward to hearing from you soon! Thank you for your time and consideration!

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Write a Formal Letter to University Asking for Admission

Table of Contents

A formal letter to university asking for admission is required to demonstrate an interest in a course at a specific institution. A student can use this letter to inquire about the application process and obtain application forms.

Types of Formal Letters to University for Admission

Applying to a school or college admission can be very stressful for students and parents. An admission letter is a crucial document sent to the authority of the school or college you want to gain admission into. 

There are three different types of school admission letters available: Narrative, Analytical, and Technical.

1. a Narrative School Admission Letter

A narrative school admission letter should be a good story of your life. Start with an exciting beginning, a compelling middle, and a good end. It should entail your struggle and victories, personal mantra, etc. Also, avoid using words such as “always wanted to” and “passion or dream.”

2. an Analytical Admission Letter

An analytical admission letter is written to prove why you are a perfect fit for the school or university.

3. a Technical Admission Letter

There is a need to showcase your skills and knowledge on a specific subject in this case. So if you are like taking a challenge, then a technical admission letter is the best option for you.

Sure Tips to Help You Obtain Admission

1. the utmost goal.

An application letter for college works is a lot like dating. The most important thing the letter needs to say is why you want to go to this particular college. It’s important not to make things up too much and sound unbelievable.

2. Sing Your Praises

Every college wants a specific type of student, so you should market yourself as that type of student. You should talk about how smart you are, especially if you are on the honor roll.

Though academic standing is part of the application process, it is not the only factor in getting in.

If the university has an excellent drama club or sports team, and you are good at those things, make sure to mention it.

Look at the university’s brochure to see if it discusses community or civic events. If you’re involved in many different things in your community, say so. Reading everything you can about the school can help you.

Make it clear that you have something that no one else does. Talk about why you’re a good fit for the school. Also, mention what the school has to offer that’s good for you.

3. Crosscheck Your Letter

Sending a letter with bad grammar or spelling is the worst thing. Let someone else read the letter to ensure it is free of mistakes. A letter with misspelled words is one of the first things that makes us choose one application over another.

4 Steps to Write a Formal Letter to University Asking for Admission

Some colleges have their requirements for application formal letters, such as word limits, content requirements, etc. However, most universities follow the same format. 

You must discuss your accomplishments and previous schooling and why you want to apply to the specific university and course. Being honest with what you’ve written and using the correct language are the keys to a well-written application letter. 

When writing to a university, keep the following four considerations in mind.

1. Keep It Simple

It’s important to remember that you’re writing a letter, not an essay. In your letter, leave out any extraneous information . Some institutions require applicants to write essays as part of their application process.

2. Make It Engaging

The letter should be well-written enough to keep the reader’s interest until the finish. The transition from one paragraph to the next should be seamless.

3. Provide Facts

Many students write letters solely to write them. However, you must also consider the facts. The authorities can check your information at any time, and if any incorrect information is discovered, harsh punishment will be taken.

4. Read Your Draft

Finally, proofread your article. Fix any minor errors, such as punctuation and spelling. The application letter should persuade the university’s decision-makers that you are the best student they should consider.

Even though the GPA is necessary, the authorities receive a lot of applications with the same grades every day. As a result, formal application letters play a minor effect in enhancing your chances of being chosen.

Take a look at the following format.

Application Letter Sample

State your address

Email Address

Name of the HOD Department of Interest University name Address

Subject: Application for admission to_______(Name of the course).

Greeting – It is the salutation that welcomes the letter’s reader. Use “whomsoever it may concern” if you don’t know the person’s name. Else you can write Dear, Mr./Ms./Mrs. (Name of the person).

(Body of the letter)

Closing greetings – It is used to convey greeting to the letter at the end of the letter. It should be formal like, 

Yours sincerely or yours faithfully.

(Your name)

Writing a formal letter to a university is a great way to get into the school you want. Learn about the process of writing a letter like the one described above and how to draft the letter using these steps.

Write a Formal Letter to University Asking for Admission

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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Other languages

  • How to Write Good Letters and Emails: a Guide for Those Who are New to the English Language

letter writing to university

If you are new to the English language, one aspect of English you possibly haven’t thought about yet is how to communicate appropriately in formal written situations, such as letters. This is a skill you’ll almost certainly need if you’re in the process of applying to UK schools or universities , so we thought we’d give you a handy guide on how to write formal letters and emails in English. Even if you’re a native speaker, this is still an essential skill to acquire if you haven’t already, both for university applications and in life beyond your student years, when you’ll almost certainly need to write covering letters for job applications, letters to the bank, emails to customer service departments of companies, and so on. So, if you’re not quite sure how to go about writing a formal letter or email, take heed of the advice in this article and you’ll soon be writing professional-sounding communications.

The right way to write a letter

When it comes to writing a formal letter, there are very clear right and wrong ways of going about it. To show you the right way of doing it, let’s make up a situation and pretend that you’re writing a letter to a university you’ve applied to, enquiring about the possibility of deferring your course for a year. We’ve written out the letter in full below, so that you can refer to it as you read through the following points. – Your address: the first thing to write is your own address. This goes at the top right-hand side of the letter. – Date: Beneath your address, you write the date of the letter. Note how we’ve formatted the date here, and left a space between the bottom of the address and the date. – Their address: Next, you write the recipient’s address. This is left-aligned and placed below the text of your own address and the date. – Salutation: we’ve written about these in more detail beneath our example letter, but for the purposes of this example we are addressing the recipient using “Mr” and his surname. – Subject line: a bit like an email, a formal letter has a one-line summary after the salutation, which summarises what the letter is about. – Body text: the main content of the letter. Use spaces to indicate a new paragraph and keep sentences clear and to the point. Make sure it’s clear exactly what you want the person to do as an outcome of your letter. In this example, we’ve put the direct question on its own separate line to make sure it stands out. – Sign-off: again, we’ll give you more guidance on how to sign off your letter later in this article. In this example we’ve used “Yours sincerely”, for reasons that will become clear later. – Signature: we’ve left a gap here, where you would handwrite your signature once you’ve printed off your letter ready to send. – Print name: beneath your signature is your name printed in full.

Salutations in more detail

Always begin a formal letter with “Dear”, rather than “hi” or any other more informal greeting. First names are best avoided if you want to be very formal, but may be acceptable in some situations, such as when you’re writing to someone you’ve met in person and who has encouraged you to address them by their first name. In terms of more formal greetings, you have the following options: – Sir/Madam – you start your letter with “Dear Sir or Madam” when you don’t know to whom your letter should be addressed; for example, if you’re writing to the general university admissions department and don’t know exactly who would be responsible for the handling of your enquiry. – Mr/Mrs/Dr etc – when you know the name of the person to whom you are writing, address them using their surname and title. For men, this should be Mr Smith (unless you know that he has another title, e.g. Dr Smith or Captain Smith) and for women, this should be Ms Smith unless you know for sure that she has another title or prefers to use Mrs or Miss.

Signing off a letter

There are several ways of signing off a formal letter. These are: – Yours faithfully, – this is used when you’ve started your letter with “Dear Sir or Madam”. – Yours sincerely, – this is used when you’ve addressed a named individual in your letter. – Yours truly, – this can be used when you’re writing to someone you know slightly. This is more common in America. These should all have a comma at the end, as in the examples above.

Hands typing on keyboard

Email is generally considered less formal than a letter, but that’s not to say that you can descend into over-familiarity or slang when you’re writing to someone important, such as a university admissions tutor (who will not be impressed if you’re not able to communicate professionally). You must remain respectful and professional at all times, even in this more informal medium. You don’t need to lay out your email in the style of the letter in the example above, but there are a few special considerations and things that are done differently in emails as opposed to letters.

The email address you use

For the purposes of emailing important people – such as university tutors or potential employers – it’s best to have a professional-looking email address. Low-quality free email providers such as Hotmail and Yahoo are best avoided (Gmail is still considered acceptable), and although we probably all have childish email addresses with silly handles like “shopgirl1990” that we set up years ago, they won’t give a very good impression to the person you’re emailing. As a general rule, firstname.las [email protected] is a good format for your email address.

To/from field

Fountain Pen on paper

Subject line

Write something descriptive in the subject line that summarises what the email is about. Don’t make it too long. If you were emailing about the query covered in our example letter earlier, for instance, the subject line could simply be “Deferring course entry”. A descriptive subject line makes it easier for people to find an email among a mass of others, and will also ensure that they do bother to read it. Don’t forget, people receive dozens of emails every day, so yours could easily get lost in their inbox if you put a generic subject line such as “Enquiry”. Another word of caution: avoid words like “Urgent” unless it’s a genuine emergency (for instance, you could miss a deadline if they don’t respond quickly). Marking something as urgent when it isn’t will only annoy the recipient, who has many other demands on their time. For the same reason, avoid marking the email as “important” if your email provider has a dedicated button for this.

Email greetings are generally more relaxed than letters, though if you want to be formal then it’s still fine to start your email with “Dear Mr Smith” if you’re emailing a named individual or “Dear Sir or Madam” if you’re emailing a generic email address such as [email protected] . If you’ve met the person before, or they’ve emailed you before, first names are acceptable if this is how they have signed their emails to you previously. In such a situation, it’s also acceptable to use a slightly less formal greeting, such as “Hello” or even “Hi”. However, go by how they address you; if their emails to you start “Dear”, you reply with “Dear”; if they start “Hi”, you can reply with “Hi”. An alternative email greeting that lies somewhere between formal and informal is “Good morning” or “Good afternoon”. This is perhaps a little friendlier and more personal than “Dear”, so if your style is not naturally very formal then this is an acceptable form of email greeting.

Signing off an email

Again, with email being more informal than a letter, a very formal sign-off such as “Yours sincerely” can sound a little odd in an email. If you have started your email in the formal style of a letter then it makes sense to finish it in this way, but if you’ve adopted one of the less formal salutations outlined just now, you have a few different options for how you could sign off. These common conventions include: – Best wishes, – Kind regards, – Best regards, – All the best, – Thanks, – Thanks in advance, – Many thanks, The latter three can be used when you’ve asked for something or asked a question. With all of these, make sure you have a comma at the end of the line, as in the examples above. If you have a standard email signature that’s included automatically in all your emails, make sure that its contents are completely appropriate for the person to whom you are sending the email. Jokes, funny images and such like are not appropriate for a formal email.

Other tips for writing formally

There are a few more general pointers for writing formally to ensure that you maintain that professional image with which to impress your recipient. – Never use slang – avoid slang and colloquialisms when you’re writing formally. It goes without saying that you should never swear, either. – Don’t waffle – explain what you’re trying to say as clearly and concisely as possible if you expect them to read it in full. Keep your communication short and to the point. – Always proofread – good spelling and grammar are absolutely essential, so check your communication thoroughly before it gets sent off (the spell check will do for an initial check, but you’ll still need to read through it to correct anything that it might not have picked up on). Any errors will completely shatter your professional image! – In emails, avoid unnecessary attachments, emoticons and so on.

You will undoubtedly have occasion to write a formal letter at some point, and sending emails has become a daily occurrence for most of us. Taking on board the tips in this article will ensure that you convey a professional demeanour in your written communications, and this will stand you in good stead in any number of situations in which you find yourself in the future.

Do you want to improve your English skills? Our English as a Foreign Language courses focus on improving your speaking, listening, reading and writing. Learn from expert teachers and live, dine and study on the historic university campuses of Oxford and Cambridge. 

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How to Write a Personal Essay for Your College Application

letter writing to university

What does it take to land in the “accept” (instead of “reject”) pile?

How can you write an essay that helps advance you in the eyes of the admissions officers and makes a real impression? Here are some tips to get you started.

  • Start early.  Do not leave it until the last minute. Give yourself time when you don’t have other homework or extracurriculars hanging over your head to work on the essay.
  • Keep the focus narrow.  Your essay does not have to cover a massive, earth-shattering event. Some people in their teens haven’t experienced a major life event. Some people have. Either way, it’s okay.
  • Be yourself.  Whether writing about a painful experience or a more simple experience, use the narrative to be vulnerable and honest about who you are. Use words you would normally use. Trust your voice and the fact that your story is interesting enough in that no one else has lived it.
  • Be creative.  “Show, don’t tell,” and that applies here — to an extent. The best essays typically do both. You can help your reader see and feel what you are describing by using some figurative language throughout your piece.
  • Make a point. As you finish your final body paragraphs ask yourself “So what?” This will help you hone in on how to end your essay in a way that elevates it into a story about an insight or discovery you made about yourself, rather than just being about an experience you had.

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We’ve all heard about the dreaded “college essay,” the bane of every high school senior’s existence. This daunting element of the college application is something that can create angst for even the most accomplished students.

  • AA Amy Allen is a writer, educator, and lifelong learner. Her freelance writing business,  All of the Write Words , focuses on providing high school students with one-on-one feedback to guide them through the college application process and with crafting a thoughtful personal essay. A dedicated poet, Amy’s work has also been published in several journals including  Pine Row Press ,  Months to Years,  and  Atlanta Review .

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College Application Letters: Cover Letters & Letters of Continued Interest

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College Application Letters

College application cover letters support your college applications, college resume, and college application essay prompts. In combination with the other elements of your college applications, particularly your college entrance essay, college application letters help establish your “why.” In short, a college application letter is a cover letter for your college applications that describes your background, skills, and interest in the school. When looking at college application cover letter examples, pay attention to the values that they express. College application letters and college entrance essays are similar in that they are exercises in personal branding. When reading college application cover letter examples, pay attention to the messages they convey. 

If you’re wondering how to write a college application letter, CollegeAdvisor.com has advisors who can walk you through every part of the process. If your goal is to get into top colleges, CollegeAdvisor.com can help. We’ll analyze examples of college application letters and discuss the letter of continued interest to help you craft successful applications. 

In this guide, we’ll break down the different kinds of college application letters you may encounter when completing your college applications. We’ll discuss the college application letter and the letter of continued interest, as well as teacher recommendation letters.

If you want to read college application cover letter samples, you’ve come to the right place!

What is a college application letter?

To learn how to write a college application letter, you must first understand its purpose. Do this by checking out college application cover letter examples. College application letters and college resumes serve as introductions for your college applications. Unlike college application essay prompts, there are no specific questions to answer in your cover letter. Instead, include the essential elements of university application letters: your background, what makes you unique, and your reasons for wanting to attend that particular college. In short, what makes you, you .

As you’ll see when reading example college application letters, college application cover letters are not all that different from what you would write in a cover letter when applying for a job or graduate school. The purpose of college application cover letters, college entrance essays, and college resumes is to persuade colleges that you are the strongest candidate for admissions. 

College application cover letters are not the time to be shy, but they’re not the time to be pretentious either. When reading college application cover letter examples, you’ll see that there’s a fine line. Your tone matters. In your university application letters, show your experiences and accomplishments while portraying character traits that colleges value. To get into top colleges, find a balance between being proud of your accomplishments and being humble.

College application letters – Who requires them?

Unlike college entrance essays, college application letters are required by very few colleges. However, the skills you’ll develop by writing university application letters will serve you well as you approach your college application essay prompts. When researching college application examples, you’ll notice that there are optional materials to submit. If you’re serious about your college applications, submit university application letters to show your interest. 

College application cover letters are particularly effective if the college does not have college application essay prompts that ask you to explain why you want to attend the school and/or why you want to study your major. They are even more strongly recommended when applying to colleges that don’t have any supplemental essays. You’ll see many college application cover letter examples that focus primarily on academics, but you can include so much more.

Though university application letters are rarely required, they provide an ideal way to introduce yourself. After all, you’ll notice when reading college application cover letter samples that the goal is to help the admissions committee get to know you as a person. You are more than just your grades and scores.

If you want to get into top colleges that don’t allow you to submit a college resume or don’t provide interviews, you need to take extra steps to earn acceptance. Often, you can repurpose content from college application essay prompts that ask why you want to study your major! The college application essay format differs from that of a college application letter, but they serve a very similar purpose.

What is a letter of continued interest?

A letter of continued interest (LOCI) is a letter you send to a college when you are deferred or placed on the waitlist. So, not everyone will need to write a college application letter of continued interest.

Your letter of continued interest has three primary goals: 

  • Reaffirm your interest in the school.
  • Provide additional context for your application. 
  • Discuss accomplishments on your college resume that have occurred since you submitted your application.

In this guide on how to write a college application letter, we discuss all forms of college application letters in detail. We’ll expand on the above goals to explain the strategies for writing effective letters.

Explaining teacher recommendation letters 

In addition to submitting a college application cover letter and, potentially, a letter of continued interest, your application will also include recommendation letters . These letters enhance your college application entrance essay and build on answers to supplemental college application essay prompts. 

Due to the shift away from standardized testing, other parts of your college applications are inevitably getting more attention in the evaluation process. When assessing your college applications, admissions committees will often rely on letters from your teachers and counselor in place of interviews.

When reading sample college application letters of recommendation, you’ll observe that some are better than others. But, it can be a bit harder to find example teacher recommendations than it is to find college application cover letter examples. To ensure high-quality letters, create a plan well in advance of your senior year. You’ll want to ask teachers to write your recommendations who know you best beyond your grades. The strongest sample college application letters of recommendation speak to both your personal and academic strengths. 

College application sample recommendation letters with the biggest impact typically come from teachers from your core junior year courses – math, science, English, and social studies. If there’s a teacher from your junior year who taught you during your sophomore or senior year too, even better! Teachers who know you through multiple environments – clubs, classes, sports, or other areas – can often do the best job speaking to your growth and achievement over time. 

Choose teachers who know you best

Ultimately, the most effective sample college application letters of recommendation are written by the teachers who know you best. Pay attention to the college application requirements for each school on your list. Note when reading example college application letters of recommendation who the intended audience is. Some schools require math or science teachers for STEM and business majors , while others require English or social studies teachers for humanities majors .

For example, when looking at college application sample requirements, MIT writes “One recommendation should be from a math or science teacher, and one should be from a humanities, social science, or language teacher.” Caltech also requires one math or science teacher evaluation and one humanities or social sciences teacher evaluation. 

Some applicants are tempted to send more letters than the college applications require. However, aim for quality over quantity. If you want to ask another teacher to write a recommendation letter for you, ask yourself what perspective they will bring to your college applications that isn’t already covered in your college entrance essay or other recommendation letters. 

Don’t hesitate to provide materials to help your teachers and guidance counselor write their letters of recommendation for you. In fact, you should! When reading college application sample letters of recommendation, you’ll note that they are specific and provide examples where possible. Some teachers will even have you fill out a standard form to gather information from you. So, by having additional information already prepared, you are helping them tremendously. 

Here are some materials you can provide to help your recommendations augment your college applications:

  • College entrance essay
  • College resume or a list of your extracurricular activities and awards
  • Responses to college application essay prompts.
  • A sample college application letter that you’re sending to one of your colleges.
  • A few paragraphs about why you want to study your major or pursue your intended career. 
  • Key elements of the course you took with them, such as a favorite project or unit. 

When preparing materials to give to teachers, read the instructions given to recommenders by MIT. Even if you aren’t applying to MIT, the information can still be helpful to know. By understanding the process of writing recommendation letters on the teacher’s side, you can see what information will help them write a strong letter for you. 

Don’t wait until you’re submitting your college applications to ask your teachers for recommendations. Some teachers limit the number that they will write, and you want them to have plenty of time to write a quality recommendation. To make sure you have the best recommendations , ask teachers late in your junior year or early in your senior year.

The College Application Letter

As we’ve mentioned, a college application letter is a cover letter for your college applications. It describes your background, skills, and interest in the school. It’s different from both the college application essay format and the letter of continued interest. When reviewing college application samples, you’ll see that your cover letter works together with your college resume and college entrance essay to help admissions officers get to know you. 

Below, we’ll discuss how to write a college application letter and walk through a sample college application letter. But remember, you want your letter to be original! Don’t feel limited by what’s in any examples of college application letters.

Do all schools require a college application letter?

No — few schools actually require college application letters. However, learning to write a strong college application letter can help you in other aspects of the college admissions process. Reading college application cover letter examples can also help you learn how to write for the admissions committee audience. 

One of the ways to learn how to write a college application letter is to read sample college application letters. For instance, the same skills that help you write a strong and concise college application letter will help you in the college essay format, too.

The college application letter – What should I include?

So, you know the purpose of college application letters, but what should you include in them? Reading college application cover letter samples can help you determine this. While the college application essay format lends itself to focusing on one topic or story, college application cover letter examples highlight the importance of covering several different topics.

College application letters should contain the following elements: 

1. school name and address.

You college application letter should follow formal letter formatting guidelines, which include writing the full name of the college or university you are applying to in the upper left hand corner of the letter. Try to be as specific as possible with the address you choose to use.

2. Salutation

A standard salutation is suitable for your college application letter. However, it is a great idea to do your research and use the full name of the admissions officer assigned to your region.

3. Introduction

The best examples of college application letters open strong. Thank the admissions committee for reviewing your application, and introduce yourself. Do you have a unique connection to the school? Can you hook the reader in some way to make them want to keep reading?

4. Explanation of academic interests

Your primary purpose in college is to earn a degree, so notice that in example college application letters most of the space is often devoted to discussing academic plans. Include your intended major and career path, as well as interdisciplinary interests.

5. Discussion of extracurricular interests

The college application essay format may be a place for you to discuss extracurricular involvement, so use this space to elaborate or discuss additional interests. These could be connected to your academic plans, but they don’t have to be.

6. Conclusion

Express your interest in the school! Impactful example college application letters have a clear and brief conclusion that reaffirms your desire to attend and enthusiasm for the opportunity to join the next class of undergraduates. Point to specific classes, professors, programs, organizations, and aspects of the college that pique your interest. No one is going to hold you to your plan, but colleges want to see that you have one.

8. Complimentary Close

Lastly, every good college application letter should include an expression of gratitude alongside your close and your signature.

college application letter

In the example of a college application letter above, there are a few key details to highlight. The letter is essentially a five-paragraph essay, with one paragraph for each of the five elements. This differs significantly from the college application essay format. In this college application example, the college application letter has clear and distinct sections, and this is very common in college application cover letter samples.

Depending on your interests and plans, you could take a more integrated approach. You’ll read some examples of college application letters that center around a theme or broad plan rather than separated into individual paragraphs.

This sample college application letter is a narrative. The applicant’s goal is to tell her story to the admissions committee. The best sample college application letters paint a picture for the reader and draw the reader into the storyline. Though it can feel like being vivid and descriptive is a waste of your space, “showing instead of telling makes for stronger college applications.

How to format your college application letter?

When reading sample college application letters, you’ll observe that they are formatted very similarly to professional cover letters. Your university application letters should be one page single-spaced. The heading should also be consistent across college application letters. 

  • Your full address
  • The date you will send the letter
  • The admission officer’s name
  • The college name
  • The college address

Then, open your letter with a salutation. Many examples of college application letters open with “Dear” and are addressed to the admission officer. If you cannot find your regional admissions officer, it is fine to address the letter to the admissions office as was done in the sample college application letter above. Once you write the body of your letter, don’t forget your closing salutation – “Sincerely,” and then your name. 

Once you read several sample college application letters, you’ll understand the best practices. After writing a university application letter for one school, you don’t need to start from scratch for additional schools. Adapt what you have to fit the next college’s context and your specific interests on their campus. 

Being concise is key. Your university application letter should not be redundant. If it exceeds one page, see where information you mention is repeated elsewhere in your application. In your cover letter, focus on the content that makes you as original and unique as possible. Most importantly, don’t forget to proofread your university application letters! 

Can a college application letter help me with other parts of my application?

Think of the college application cover letter as the glue that holds your college applications together. When writing it, think about it as your opportunity to show your best self. After brainstorming the content, you’ll be better equipped to craft your candidate profile into a cohesive narrative and articulate why you want to attend the college.

Though many parts of your college applications will be out of your control by the time you reach your senior fall, the college application cover letter is one that you can control. Use it to elevate your college applications, show interest in your top schools , and make yourself stand out among other applicants!

college application letters

The Letter of Continued Interest

Another form of college application letter is a letter of continued interest . In sample college application letters of continued interest, you’ll see that the primary purpose is to reaffirm your candidacy for a spot in the next incoming class of undergraduates. 

Though it can feel like a waiting game, the waitlist should not be passive. As soon as you are waitlisted or deferred, begin crafting a letter of continued interest. The best college application sample LOCIs are submitted promptly. Put in the effort to show you’re serious about attending. 

College application example LOCIs should focus on recent updates. Likely, a lot has happened since you submitted your application, particularly if you applied by the early deadlines. Strong college application sample LOCIs convey accomplishments and experiences that either add to previously mentioned ones or provide another dimension to your application. 

Letter of continued interest – When and where to submit?

Learn as much as you can by reading college application example LOCIs, but know that each school’s process for when and how to submit them is different. Additionally, the process may vary based on whether you were deferred to the regular decision round of admissions or waitlisted after the regular decision round. It’s important to follow each university’s directions.

Many schools will request that you upload your letter of continued interest to a portal. Some will request that you email it to an address – typically the admissions office. Others won’t allow you to submit any additional materials. If you’re in doubt, call or email the admissions office and ask. 

What to include in your letter of continued interest?

You’ll notice common trends when reading college application sample LOCIs. Effective college application example LOCIs convey a tone of sincerity, gratitude, and enthusiasm for an opportunity to attend. A strong sample college application letter of continued interest includes four elements. 

First, reaffirm your interest in attending the school if offered the chance to matriculate. Then, discuss relevant developments to your application, such as additional extracurricular accolades and continued academic successes. Sometimes, you’ll see a sample college application letter of continued interest that mentions how a student improved a lower mid-year grade or discusses a new leadership role. 

When reading a sample college application letter of continued interest, remember that colleges are looking for reasons to admit you, so don’t be shy! Offer to answer any questions they have and provide additional info in the conclusion of your letter. 

It’s important to back up your claims with supporting evidence. Strong college application sample LOCIs provide examples and specific details, just as you would in a cover letter or essay. Be vivid and descriptive as you share your story!

However, college application example LOCIs that include overly emotional appeals or merely complement the university are unlikely to be effective. Your letter of continued interest should be all about you. Though it can be difficult to realize this when reading college application example LOCIs, recognize that the content of your letter should fit within the context of the rest of your application. 

The many types of college application letters – Final Thoughts

In this guide, we covered several types of letters associated with your college process – college application cover letters, teacher recommendation letters, and letters of continued interest. Reading sample college application letters, whether they are college application cover letter samples or LOCIs, can help you do your best work. But, remember that every applicant’s college application process is unique. 

Our final tips for writing college application letters:

  • Proofread. College application letters with typos or grammatical errors reflect poorly on your effort and candidacy. Use a polished and professional tone in everything you write for your college applications.
  • Be yourself. Though this goal can get lost in the requirements, scores, and grades, you should focus on helping the colleges on your list get to know who you are . 
  • Follow the requirements. Each college has their own requirements for how they want you to submit materials. Pay close attention to the details for each college as you go through the admissions process. 

CollegeAdvisor.com can help guide you through every step of the college application process. Check out our blog , webinars , or register with CollegeAdvisor.com today. Good luck!

college application letters

This guide to college application letters and letters of continued interest was written by Caroline Marapese, Notre Dame ‘22. At CollegeAdvisor, we have built our  reputation  by providing comprehensive information that offers real assistance to students. If you want to get help with your college applications from CollegeAdvisor.com  Admissions Experts , click here to schedule a free meeting with one of our Admissions Specialists. During your meeting, our team will discuss your profile and help you find targeted ways to increase your admissions odds at top schools. We’ll also answer any questions and discuss how CollegeAdvisor.com can support you in the college application process.

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Learn how to write admission letter successfully.

November 16, 2021

If you are reading this, it means you are anxious to learn how to write an admission letter. This is usually done as part of a college admission process. It is, in fact, one of the most important parts of the process. However, you probably don’t know how to write an admissions letter the right way. Don’t worry though, our experts are here to help you.

how to write admission letter

In this blog post, we will not only show you how to write a college admission letter, but also give you a short letter of admission template that you can improve upon. In addition, you will get valuable tips, tricks and advice and, if you want, you can get research paper help that will help you write a better paper in no time. Sounds good? Let’s get started!

What Is A Letter Of Admissions?

Before you can learn how to write a letter of admission, it’s important to know what it is and why it’s important. So, what is a letter of admissions?

It is basically a letter you send to the university you want to be admitted to. It main purpose is to convince the admission committee that you should be accepted at their school.

The good news is that, even though this is a very important letter, writing one is not at all difficult. Here is some important information to keep in mind.

  • The admission letter format is pretty basic. It should be structured like a letter.
  • The letter structure contains the heading, the greeting, the body, the complimentary close, and the signature line.
  • Ok, but what guideline should I use? There is no set format for your letter and you are not required to write it in academic format.
  • How long should it be? Generally, you should aim for one full, single-spaced page. The font should be Times New Roman (12-point) or Arial (11-point).

Just How Important Is A University Admission Letter?

Bu how important is the university admission letter? Can’t you just submit your application without writing one? Even though some universities don’t require you to write the letter, it is good practice to do it. The letter is very important because it complements your admission paperwork and provides the committee with additional information about you. You can present aspects that are not included elsewhere, such as charity work, interesting skills, various certifications, outstanding achievements, and even recognition you’ve received from people in your industry. You should definitely write one and submit it before or after you submit your application paperwork.

Learn How To Write A Letter Of Admission To University In 9 Easy Steps

Now, we know you are eager to learn how to write a letter of admission to university. The good news is that we will not only provide you with an outline and a step by step guide. We will give you an example as well. But first, let’s see how you can write the letter in just 9 simple steps:

Start by doing some brainstorming. It’s important to write down everything you consider a success. Think about your academic accomplishments, your grades, your extracurricular activities, and even the written recommendations you can get from your professors. Write down your most important skills and personal qualities because you’ll need to include them in your letter as well.

  • Start the letter by writing the letter head. The first part is your name, address and ZIP code. The second part is the recipient’s name, school name, school address, and the ZIP code of the school.
  • Write the greeting. Generally, using “Dear Mr. Recipient” works great, so you shouldn’t overthink this part.
  • Write the body of the letter. Generally, you will want to split it into 4 sections. The first section will tell the admissions committee why you have chosen their school and which program you are applying to.
  • Achievements. The second section will talk about you and your achievements. Yes, you can use bullet points here.
  • Skills and Qualifications. The third section will discuss why your qualifications, skills, experience, and achievements make you a perfect fit for their school.
  • Contact Info. Finally, the fourth section will contain your email address, in case the committee members have questions or need additional information from you.
  • Write the complimentary close. Don’t overthink this. A “Best regards” or “Sincerely” works great in an admission letter.
  • Write the signature line. You will need to sign the letter and write your full name as well.
  • Edit and proofread. You should edit your paper at least three times. You want it to be perfect. Keep in mind that even a typo would hurt your credibility.

Remember that you can split any of the sections above into several paragraphs. However, make sure your letter is not longer than one page.

Small Admission Letter Template

We know our step by step has helped you quite a lot, but you still need help if you are to write en exceptional admission letter. So, to make sure you understand exactly what you need to do, we will show you a short example of admission letter. Our example can be adapted to your needs simply by adding more content to each of its sections. Here is how you should structure your letter:

Your Name   Your Mailing Address   City, State and ZIP Code   Ms. Jane Doe (this is the name of the admissions committee representative)   School Name   School Address   City, State and ZIP Code of school   Dear Ms. Jane Doe,   As an aspiring architect, I am applying to School Name because, according to my extensive research, your Construction Management program has the best chance of providing me with the preparation and career opportunities I have been looking for. With an outstanding reputation and a long history of stellar achievements, your school has convinced me that it is the best place to pursue my studies in the field of architecture.   My academic background is diverse and I have accomplished significant things in both my studies and personal life, such as: I have gained leadership experience as part of the Construction Company design team Significant accomplishment #2 (something related to an award) Significant accomplishment #3 (something related to charity work) Significant accomplishment #4 (something related to important recognition) These achievements make me a great fit for the Construction Management program at your school. I am also happy to say that, under your guidance, I am certain that I will achieve even greater things.   I am excited to say that I have submitted my application to the Construction Management program at your school and that I am prepared to achieve academic excellence. Thank you very much for considering my application. I await your acceptance into the freshman class of the first year.   If you have questions for me, or if you need more information about my academic results and achievements, please don’t hesitate to contact me at [email protected].   Best regards,   Signature   Your Full Name

Tips And Tricks + Some Advice

Now, it’s time to show you some useful tips and tricks, as well as give you some quick advice on how to write a letter to university for admission quickly:

  • Be focused. Don’t rant about irrelevant things. Focus on showing the admission committee why you are the perfect choice for their school.
  • Be personal. Remember, this is not an essay. Think of your admission letter as an interview. Its purpose is to provide details about you; details that have not been included in the rest of the application.
  • Be coherent. This means you need to structure your letter well and organize your ideas into logical, linked paragraphs.
  • Be very specific. This means you need to bring proof that supports your every claim. If you claim you’ve done charity work, specific which charity and the exact time period.
  • Ask you teacher for help. He or she can point you in the right direction and provide you with a lot of interesting ideas that you can include in your letter.
  • Every student should proofread his letter at least twice. There is nothing worse than typos or other errors in an admission letter. Make sure you don’t lose your chance to attend your dream college because of minor spelling errors.

Admission Letter Sample

Finally, you can check out this example of admission letter to get an idea of how you should sound and structure your letter:

Furthering education is not always available, or easily accessible for many. Some people in my field, nursing, stop at the level of patient care in a hospital or other facility. I desire to move onward and upward with my education in nursing in order to create other opportunities for myself. I have a genuine interest in becoming a part of the Nursing Management and Organizational Leadership program. My prior education and experience have equipped me with skills, which will enable me to perform at a high standard in this endeavor.   I received a Bachelor in Nursing at the National Institute for Lifelong Education in South Korea. As an assistant nurse, I developed interest in Adult-Acute health. During this time, conducting clinical trials brought to my attention the fact that stress leaves patients emotionally and physically drained. I realized the importance of patient-centered care. One of the advantages of continuing my education will be that the knowledge I learn will keep me abreast of new research and procedures, which will ultimately improve the lives of my patients.   In 2010, I visited Mongolia as a volunteer to assist the villagers and children who needed to be diagnosed and receive medical care. I helped give round-the-clock care. The satisfaction from this experience is the reason for my interest in Adult-Acute care. According to Josepha Campinha-Bacote, cultural competence can be viewed as, “a necessary set of skills for nurses to attain in order to render effective care.” I gained cultural competence during the time I volunteered in Mongolia. I came to understand the needs of the patients at a deeper level than I had ever experienced before.   My husband is in the military, and this plays a role in the notion that I want to serve the soldiers who are in dire need of quality care. I wish to contribute to the military, knowing what rewards that will bring me personally in return. My philosophy of what is to be gained in a graduate nursing program is reaching a new depth of study, improving critical thinking skills, furthering cultural competence and gaining leadership skills. All of these results will provide patients with more informative care, better reaction times and an ability to interact with other cultures appropriately concerning their medical care. I advocate patient-centered care and am confident, if allowed in the program, that I will be able to bring my own contributions to this philosophy in my future experiences.

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All you have to do is send us your specifications and tell us a bit more about your skills. You will get a unique admission letter sample from our experts in record time. We have the best native English writers on staff and all our custom academic content is ready for submission from the moment you receive it. Working with us is 100% safe and secure, so what are you waiting for?

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How do I Write an Application Letter to Study at a University?

How to Write an Application Letter to Study at a University

How to Write an Application Letter to Study at a University

University application letters can be intimidating. You may worry that your entire future hinges on your ability to write an effective letter. While your personal essay isn't the only thing that admissions boards consider when deciding who to accept, a well-written application letter may give you an edge in the application process. Your letter may be the closest thing you'll get to an inteview. Make it the best representation of yourself that you possibly can by offering the admissions committee a strong insight into your abilities and contributions as a prospective student at their university.

Review the Application Process

Read the school's application process carefully, which is generally found on the admissions Website. Be certain that you understand any specific essay questions or prompts before you begin, and make sure you understand and follow all of the instructions provided on the application. In addition to a personal statement or letter, you will likely need to send academic transcripts and letters of recommendation. Note and follow application deadlines.

Organize Your Letter

Decide how to organize and focus your letter. A narrative focus is chronological, telling the story of your academic career. Take an analytical approach when describing why you are a good match for the program. Describe why you are interested in your chosen area of study and what interests you about that particular school. Explain how you would be an asset to the school such as seeking leadership roles in student organizations or joining research studies. You may also wish to mention your past participation in programs and your project experience. Lastly, share the contributions you hope to make to your field. Don't attempt to tell your entire life story; stick to the highlights that present you as the best choice for admission, keeping in mind that your audience will have limited time to read your letter. Use that time wisely.

Write a Draft

Write thoughtfullly and coherently. Use clear and concise language. Avoid contractions. Use this as an opportunity to show the university that you possess effective writing skills. Your aim is to standout from other applicants in unique ways. Avoid passive voice, and stay away from clichés and broad reasoning such as, "I want to major in social work so I can help people." Try to answer direct questions in a way that is specific and original to you, not how every other applicant might answer. Use action verbs such as "created," "performed," "competed," in describing your accomplishments and plans. You may also wish to mention and adversity you faced. For example, you might mention maintaining a high GPA while working to pay your tuition at an excellent private high school that your single mother could not afford.

Carefully Edit Final Draft

Make sure the first couple sentences of your letter are interesting and engaging. Revise as necessary to capture the attention of the admissions board. First impressions matter a lot when you are competing with other qualified applicants. Next. slowly read every line of your letter paying close attention to grammar, punctuation and capitalization. Sentences and paragraphs should flow well. Lastly, ask an adult with excellent writing proficiency to proofread your letter. Make any necessary changes and submit your letter well before the deadline, if possible.

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  • University of Toronto: Effective Admission Letters

Jean Marie Bauhaus has been writing about a wide range of topics since 2000. Her articles have appeared on a number of popular websites, and she is also the author of two urban fantasy novels. She has a Bachelor of Science in social science from Rogers State University.

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Write a Formal Letter To University Asking For Admission

Write a clear and to-the-point formal letter to university asking for admission with the help of an AI Letter Writer in minutes. Focus on the message and let AI handle the formatting, tone, and language.

Use Case Example

Formal letter to university asking for admission.

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Dear Admissions Committee,

I am writing to formally request admission to your esteemed university. With a strong academic background, including completing my bachelor’s degree from a reputed institution, I am excited to further my education and pursue my passion for the field of (insert field of study).I am impressed with the academic rigor and diverse student body that your university offers, and I believe that studying at your institution will provide me with the necessary skills to succeed in my future career.Thank you for considering my application. I look forward to the opportunity to contribute and thrive as a member of your university community.

Sincerely, [Your Name]

Dear Sir/Madam,

I am writing to express my keen interest in pursuing a degree programme at your esteemed university. I have completed my high school education with commendable grades and wish to continue my academic journey in a vibrant and intellectually stimulating environment.I have carefully researched your university's academic programmes and find that they align perfectly with my career aspirations. Moreover, your distinguished faculty, state-of-the-art facilities and excellent reputation in the academic circles make your university an ideal choice for me.I assure you of my commitment to academic excellence and perseverance towards achieving my career goals. Therefore, I humbly request you to consider my application for admission to your university.Thank you for your time and consideration.

Sincerely, (Your name)

How to write a Formal Letter To University Asking For Admission

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Dear Sir/Madam,I am writing to apply for a place in your esteemed university for the program in [name of program]. I have completed my [degree/major] from [name of institution] with [CGPA/Percentage] and possess a strong desire to enhance my skills and knowledge in this field. I look forward to hearing from you soon.Sincerely,[Name]

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Writing an Effective Letter or Email

Many times, the most effective way to send a message to an instructor, advisor, or university administrator is by writing a letter or an email. This information is intended to help you to write an effective letter or email, also included are some tips on appropriate etiquette when emailing professors, advisors, or other university faculty or staff members.

When to Write a Letter or Email

Most professional communication occurs via email, this includes communication to instructors, advisors, or other faculty or staff members within a University environment. Unless faculty or staff members have specified otherwise, email is likely the best form of initial communication.

If you’ve found, however, that email is not getting someone’s attention, or a more formal method of communication is required, writing a letter may be helpful. A letter is often formatted differently than an email, is printed and either hand delivered or sent in the mail.

Either way, it is helpful to request an in person meeting when sending an email or letter. This allows you to engage in dialogue about your concerns, and can lead to greater understanding.

Email Format:

Although email can be less formal than a letter, it is still helpful to incorporate some formalities into it.

Email Elements :

Subject Line : Include information that will provide context to the reader as to why you are sending the email. Most instructors find it helpful to include the course number in the email, as well as a one or two word description of the reason why you are writing.

Salutation : You should use a formal name or title in a salutation, such as Dr., Mr./Ms./Mrs., or Professor as appropriate.

Body : Keep the body of an email concise and to the point. Remain factual and specific. The first few sentences should outline the issue or request you are planning to make, you can then elaborate throughout the email as appropriate. Use paragraphs to make separate points.

Attachments : Include attachments that may be helpful to the person receiving the email.

CC’s : You may CC additional individuals as appropriate. These individuals should already have some context for the issue, and should be a part of the discussion somehow. It will likely not be helpful to CC the University President on an email about a grade dispute.

Letter Format : Traditionally, a letter contains more formatting than an email.

The elements found in typical business letters are:

  • full mailing address of the sender
  • date on which letter is written
  • address of person to whom letter is addressed
  • subject line
  • body (the main message)
  • complimentary closing
  • signature line (be sure to sign your letter)
  • enclosure and copy notations

Model Letter:

The model below uses all the elements from the list.  The above layout is a matter of personal choice, as is the decision to include a phone number and email address. Note: the text of the model letter is exceptionally brief.  Most appeal and request letters require a page or two.

  • Samuel Student 123 ABC Street San Diego, CA 92120 [email protected] (619) 555-1234  
  • February 20, 2018  
  • Dr. Jane Skool, Professor College of _____________ Michigan State University East Lansing, MI 48824  
  • Subject: Request for Examination  
  • Dear Dr. Skool:  
  • I am writing to request a special examination in Course 101. On March 12, the date of the regularly scheduled exam, I have to appear in court as a witness. I have enclosed a copy of the court summons.    
  • Thank you for taking the time to consider my request.  Please contact me by email or phone if you have any questions.  
  • Respectfully, Sam Student  
  • Samuel Student PID  
  • Encl. Cc: John O. Smith

Content and Tone :

Whether you are writing an email or a formal letter, the content and tone will determine whether the letter really does its job.  Review any relevant policy and pay particular attention to what the decision maker needs to know to consider an appeal or request .  That is the information which should be included in your letter.   Opening Statement

The first sentence or two should state the purpose of the letter clearly.

I am writing to appeal my current disciplinary status, and to apologize for my involvement in the floor crawl which led to my being placed on notice. I realize that what seemed harmless fun to me was actually a danger to my health and the health of others.  I sincerely regret my actions that night…

I am writing to request a course overload for 2018-2019…

Include factual detail but avoid dramatizing the situation.

In late October I was diagnosed with tonsillitis. I was sick for over a week, and missed most of my mid-term exams.

NOT - In late October after feeling really sick for a few days I finally dragged myself to Student Health Services…

Be Specific

If an appeal or request depends on particular facts which the decision maker will want to verify, be specific.

I missed a test on January 23, because I flew to Vancouver on January 19 for my grandfather’s funeral and returned on January 26.  I enclose the airline receipt and can provide further corroboration if that would be helpful.

NOT - I had to attend a funeral out of town so I missed the test on January 23.


Include any documentation required by policy or needed to substantiate your claims.  If documentation is being sent by a third party, state that with details.

Dr. Well, my father’s physician, has agreed to write to you about this matter…

Stick to the Point

Don’t clutter your letter with information or requests that have no essential connection to the main message.   Do Not Try to Manipulate the Reader

Threatening, cajoling, begging, pleading, flattery and making extravagant promises are manipulative and usually ineffective methods.

If you give me a chance to come back to residence next year, I promise to work really hard, get rich, and donate a million dollars to the University…   How to Talk About Feelings

It is tempting to overstate the case when something is important to us.  When feelings are a legitimate part of a message own the feeling, and state it as a fact.

When I saw my grade, I was very disappointed.   Be Brief

It is more work to write a good short letter than a long one.  Busy decision makers appreciate the extra effort.   Avoid errors

A letter will make a better impression if it is typed; free of spelling and grammar mistakes; free of slang; and placed in the right sized envelope. BUT it is much more important to meet deadlines and state the purpose clearly than to submit a letter which is completely error-free.   Keep Copies

Until a matter is settled, keep copies of all letters sent or received, as well as relevant documents and forms.

*Adapted from The University of Western Ontario Ombuds Office, Frances Bauer, Ombudsperson

** Adapted from San Diego State University Office of the Student Ombudsman

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Guide on how to write a cover letter for a university.

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Cover It Up

It's the time of year again; you have made a list of your selected colleges and will apply to them. You are about to apply, but one hurdle remains in your path; the dreaded cover letter. Many students still are unsure of how to write a good cover letter for a university. In this blog, we will tell you how to write a great cover letter for a university. We will discuss the basic template, tips, and things to remember while writing a university application letter. So let us not waste any time and dive straight into it.

What is a cover letter for a university, and why is it important?

Many of us thought of this question when we first encountered the need for a cover letter when applying for universities. A cover letter for a university is basically a one-page application that you submit alongside your CV or resume when applying to a university or college. Many universities ask for a cover letter nowadays since it provides the admissions officer with further detail on how your skill set aligns with the university, what you can bring to the institution and why you want a seat. It also shows the admissions officer your passion and suitability for the course. In addition, a university application letter is more personal than a resume and builds a relationship with the officer.

How to write a cover letter for a university?

Since we have discussed why a university application letter is important, let us now see how to write one. The structure and text volume of a cover letter for a university is determined by its five major features. In most circumstances, a university application letter should be no more than one page long and no more than 300 words long. However, those words must be carefully picked and stick to a well-defined structure. The five major features of a cover letter for a university are:

The officer will see the header first, which is precisely where you can wow them. The header is the only place of a university application letter where you can have some design choices instead of the entire letter being in black text boxes. It will help your letter look as good as it reads. The header usually includes your name , occupation , address , phone number and email . 

2. Greeting

The greeting line of a university application letter, also known as a salutation, is where you say your greetings. In a university application letter, don't go too inventive. A simple "Hey" is obviously ineffective. Try to learn the name of the individual to whom you should address your university application letter. People enjoy reading their names , demonstrating your attention to detail and interest in this officer, showing that you've gone out of your way to determine who is processing applications!

3. Introduction

The first paragraph of your cover letter for a university introduction should include your prestigious alma mater ( the school or college you have attended ). Another possibility is that you have experience in your field. Lead with your abilities, and aim to produce a paragraph that makes the admissions officer want to keep reading.

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The heart of your pitch should be in the body of your cover letter for a university. Given the one-page limit, you have a lot of work to perform in a limited time. In this section, you must mention your top qualifications for the course you wish to apply for. Also, attempt to include the name of the university you're applying to and explain why you want to study there. Remind the admissions officer that you aren't merely sending out study applications to random colleges but want to study at this one.

5. Conclusion

A call to action (CTA) should be included at the end of your cover letter for a university, in which you urge that the admissions officers take some action as a result of your letter. You can state you're looking forward to hearing back, that you'd be happy to follow up with a phone call, or that you'd be honoured to be invited to an interview, either in person or remotely. Your desire to receive a response should indicate to the officer that you are serious about attending this university. You don't want to come across as desperate or overconfident, but you want to express your genuine desire.

If you need more in-depth understanding on how to write your cover letter, our ultimate guide to writing a cover letter will surely help you out!

Format of cover letter for a university

Documents you will need while submitting your university application letter?

You will need to submit a few documents while submitting your cover letter for a university! The documents include the following:

  • A CV/Resume
  • Previous academic transcripts
  • Portfolio (if required)
  • A personal statement

You need to submit these basic documents, but it would be best if you verified the required documents on the university site! As you know, you have to submit your CV or resume alongside your cover letter. Many students still face problems while creating a good resume, don't worry; we will show you how to create your first resume !

Tips on writing your cover letter for a university

There are a few tips that can help you make a great cover letter for a university that can wow the admissions officer:

  •   Try to sound more human in your letter.
  • Beware of the cliches almost everyone uses, so you need to think "outside the box" for this one.
  • Keep an eye on your tone and ensure it's friendly , professional , and confident , but never arrogant or condescending.
  • Keep your cover letter brief ; keep it point to point so the reader doesn't get bored reading it.
  •   It's a good idea to divide your introduction into the past, present, and future portions to stay organised while talking about yourself.
  • Prove everything you say in your cover letter for a university by keeping the tone friendly and not arrogant! 
  • Don't just list everything you have achieved since it is already in your CV! Try to mention what new things you would achieve!

University application letter format

Your university application letter must say the appropriate things and look the right way. Choose the appropriate layout and design for your cover letter, and don't waste your golden prose on a poorly designed letter that sounds wonderful but looks horrible. You must use a legible font – nothing grand or unusual. You should use a font size of 10 to 12 points, which is large enough to read but not so large that it looks like you're creating a kid's story. Use 1-inch margins on your letter's top, bottom, right, and left sides. You must include a space between paragraphs that are not indented and keep all paragraphs to a decent length. 

Things to keep in mind when writing a cover letter for a university

There are a few things to keep when writing your cover letter; these include the likes of spelling mistakes, grammar, poorly designed cover letters and much more. Here are a few things to remember:

  •   Words are wasted. Irrelevant information, clichés, and fluff will clutter your page with unnecessary language. Use the limited space you have to write in your own words what makes you a good candidate.
  •   One of the most typical mistakes students make is wasting their cover letter by transforming their resume into paragraph form . This repetition does not help the admissions officer assess your qualifications or persuade them that you are enthusiastic about the chance.
  •   A solid cover letter might be improved by including facts about the university that you've learnt about. Learn about the university's culture and goals , and tailor your cover letter to reflect how you would be a good fit.
  •  A cover letter is not the place to give bad information about your qualifications. An interview allows the admissions officer to learn about your weaknesses. Concentrate on your strengths !

These were the ways to create a good cover letter for a university. It will take you a bit of time and practice to perfect your cover letter. Once you submit your application, you might get called upon for a university interview. If the interview is going to scare you, then don't worry our blog about university interview questions will help you run that scare away. If you are going to apply to universities in the Uk, we can help you do exactly that. Our blog on applying to universities in the UK will do that.

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David and his friends

In early October 2020, David Andrade ’23 wrote the following email to Bill Fitzsimmons, Dean of Admissions & Financial Aid.

We are sharing his story here with his consent.

October 2, 2020 Dear Dr. Fitzsimmons and Harvard Admissions, 

My name is David Andrade. I am currently a rising sophomore looking to major in Mechanical Engineering. I am writing this email today both as a reflection and as a thank you for giving a little Hispanic boy from Little Havana in Miami, FL a chance. I am not sure who admitted/advocated for me on the admissions committee specifically, but it says Dr. Fitzsimmons on my acceptance letter. I would like whoever admitted me to receive this note as well, as a thank you to them. Growing up, I did not have much. My mom’s a housekeeper; she has been since the day she came from Honduras over 30 years ago. She came to this country in pursuit of the American Dream, cleaning houses for the types of people she once dreamed she would be. However, reality turned out much different than we had hoped. I grew up during the housing crisis- not the best time for a housekeeper. Even through the strife and realities of poverty, I tried to see the good in my experiences. Sometimes, the only food in our cabinet were Vienna sausages; however, you could not deny that they were absolutely delicious. Because of the cost, we never went to any restaurants or private parks or the movies – but basketball, educational Vsauce/SciShow videos, and board games occupied my time. I remember having toothaches, and, instead of going to the dentist (too expensive), we would tie my tooth to the door and slam it shut so that my tooth would fall off! I felt lucky to get Burger King if I went to the doctor and there was nothing wrong with me at the checkup. In fact, I went to my first real “restaurant” when I was 17 with my teacher, who wanted to celebrate my high score on the ACT. It was so weird. I did not know how to act in the restaurant, what to ask the server, or how I wanted my meat done. It was my first time; I did not know any better! 

David's mom and brother

My mom and brother made large sacrifices when I was young so we could live with food on the table, and I am eternally grateful.

But I cannot deny that some of my childhood could not be looked at lightly in this reflection. I remember waking up every school day at 4 AM. The bus driver would pick me up in her car, drive to the bus depot where all the school buses are parked, get on the bus and continue picking up kids until 9 AM, when I was dropped off for school. I woke up so early because my mom herself took 3 buses to get to work; she did not trust me waiting alone outside for the bus in my neighborhood. I remember getting harassed by a school cop after school hours because I was in a teacher’s classroom late after finishing an ACT Bootcamp session for my peers. I was still packing up from finishing that evening, but the cop did not believe me- who would think that someone would hold such a session at this school? I remember a teacher telling my entire classroom that we were not good enough to go to college in 10th grade. I remember multiple instances in which my smart black peers, desperate to be challenged, would rot away in regular and intensive classes- teachers did not believe in them and refused to put them in honors classes because of the color of their skin. In a 90% Hispanic school. 

David and his teachers

My two high school teachers, Mrs. Munguia and Dr. Hueck, were the people that made me believe I had potential, and I wouldn’t be here without them

I remember the good, the bad, and the ugly of my childhood experiences. 

You hear stories like this all the time probably. Stories of poverty, strife, and eventual redemption. You know what comes next after all this narration: I am poor, I hate to see my mom working at the age of 64, and I want to help her to achieve the American Dream. So, I study hard, get good grades, make impact in my clubs and organizations, develop leadership skills, and voila, I am applying to your prestigious institution. 

My experiences are relatively common in America, unfortunately- you can find thousands of copies of me across the nation. But out of all those kids, you accepted me. I look at my friends with similar backgrounds and accomplishments, and they did not get in. I look back at what I did, and I compare it to what my peers did in high school. Why me? I do not know. I do not know how this admissions process works, and I do not know what separates me from them. But I thank you. I do not know where I would be today without you believing in me. I know there is some other person like me who was rejected, and I hope they are doing well somewhere else – sometimes, I reel at the fact that you chose me over them. I wish all students who went through similar things as I were able to experience the amazing experiences I have had thus far at this institution. Alas, we are systematically oppressed, and need to desperately reform the public education system in America, promoting and working towards increasing opportunities and support for minorities to succeed in high school to be able to apply to such prestigious institutions.

I cannot begin to explain how fortunate I have been to attend this place. I love it. I feel at home. I feel like I belong. I love learning from others. I love hearing their passions and using that energy to improve myself as well. Harvard students constantly elevate each other. I love that support. Harvard taught me how to learn, how to be proactive, and how to ask for help. I have learned how to reach out to professors and have grown to not be afraid to ask questions in class. I learned how to lead and how to listen. 

Most importantly, Harvard taught me to believe in myself and my passions. Growing up, I was taught that I could be only a lawyer, doctor, or engineer- only those people earn money, and as a poor person, money is your life support, so you believe this false statement. Old me would have never taken someone seriously if they said they were working toward being an astrophysicist as a career- where is the job applicability there? But now, I hope to understand the cosmos and improve the human condition on Earth, building one spacecraft instrument at a time – I am pursuing my dreams, even if far-fetched, because I believe in myself and believe I can be the best at what I do. Harvard allowed for that.

I have had a fantastic freshman summer working in the Stubbs Group designing a filter scanner calibration system for a telescope in Chile. I have taken a lead role on the Harvard Satellite Team, building Harvard’s first CubeSat. I have a leadership position at the Harvard College Engineering Society, developing freshman engineers to be the future leaders of the SEAS community. I have started green-training and welding training for machining things in my own time and I am CNC mill and lathe certified. I have thoroughly enjoyed the mechanical engineering and electronics classes I have taken so far, and the content is something I would have never seen in a high school classroom. I have even explored political bipartisanship clubs and started an education project to increase publicly accessible course materials at Harvard. I have taken advantage of every single opportunity here at Harvard thus far, and hope it propels me into my career path – in fact, it already has, as I was fortunate to accept an offer to work at SpaceX this summer.

I think if me from two years ago saw me today, I would be unrecognizable. I am more confident, comfortable in my own skin, and I feel at home for the first time, probably ever. And I have you to thank for this opportunity. Thank you. From the empty cabinets of Little Havana to the telescopes atop the Science Center, high above the city of Cambridge- I am home. 


David Andrade

David has also shared additional commentary to supplement his original letter below: 

Of course, my story is not unanimous among all FGLI students at Harvard. Some just do not feel at home at a PWI like Harvard and question the level of diversity on campus. Some have spoken about the lack of mental health support that administrators and CAMHS provide for them. Some criticize Harvard for not doing enough to help our community, amplified during the pandemic with storage relief and lack of housing for those with domestic instability. I am fortunate to have found my place at Harvard but hope this institution provides more support to FGLI students to feel at home in the future, just as I wished some of my high school peers received support in an environment not always conducive to growth and learning. 

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How to Write an Email to a University: Admission or Information

How to Write an Email to a University: Admission or Information

Writing a Professional Email to a University

Writing a Professional Email to a University

It is common knowledge to know how to compose an email correctly. However, not all of these skills are taught in school. Hence, writing professional emails can be intimidating for new graduate students and early-career researchers, especially if English isn’t their first language.

Most people are accustomed to sending fast, informal texts to their close friends, often lacking any common framework and are sometimes riddled with slang and acronyms. Knowing how to write a professional email is vital when writing to a professor , researcher, administrator, or business communication.

letter writing to university

Why is it so crucial to know how to compose an email properly? If you want to attend university, you must speak successfully in any professional context. Professionalism will assist you in achieving your goals.

You are significantly more likely to succeed if the tone of your communication is acceptable and the substance is appropriate. It applies whether you are applying for admission, requesting course details, or asking for a position or financial aid.

How to Write an Email to a University

Aim at the clarity of your email for any professional correspondence. You will most likely be writing to someone who has a limited amount of time or speaks English in a unique way (i.e., the United Kingdom English/American English/Australian English) or isn’t a native English speaker.

writing an email

Different professional and cultural backgrounds also play a role, but we will stick to the basics for the time being.

The general structure of the professional email is:

  • Salutation/Greeting
  • Subject / Reason
  • Statement / Request /Answer
  • Summary, if necessary

This is a general outline; the exact structure is determined by the context and purpose of the email.

What to consider when writing Professional emails

Writing an email is crucial for presenting oneself and making a solid first impression. When writing professional emails, there are two essential things to consider:

1. Formal Tone

Using a formal tone will improve the professional communication of your emails by communicating your respect for the email recipient’s position.

This includes remembering to say Please, Thank You, Sorry, Apologies, If possible, and at your convenience, when appropriate.

Depending on the situation, especially if you have never met the person, you should use their title and last names, such as Ms. Abc, Mr. Bac, Dr. Abc, or Prof. Abc. Consider using the more informal greeting once you have been advised that it is okay to use the recipient’s first name or sign their first name to a response.

2. Concise writing

Many of the people you are writing are professionals and are likely to be preoccupied with administrative duties, teaching, or research. It is essential to be succinct and to the point to show your appreciation for their time.

In business emails, avoid sending emails that are full of useless material. Your professional emails should also be well-structured, with an introductory and closing paragraph separating the message’s body.

Instead of using a casual greeting such as Hi, you should start your emails with Dear or Hello. Some polite closing remarks include Sincerely, Thank you, Best wishes, and Best regards. Keep your message brief; if possible, keep it to a few sentences.

Keep your name out of the greeting and make sure the subject line is concise.

Guidelines for composing professional emails include:

1) create a specific subject line.

outline for professional email

A good subject line informs your receiver about the content of your email. Make yours brief and to the point. Include the class number and section in the subject line if your email is about a class.

2) Start with an appropriate Salutation

Begin with a greeting such as “Dear” or “Hello”

These formal greetings should be used when sending a professional message to your instructors and administrators.

3) Address the recipient correctly

  • If you write to a non-faculty administrator, address them as “Mr. Last name” or “Ms. Last name.” If you want to be exact, you may check their profile to see if they have a Ph.D. or DA.
  • If you are writing to a professor or instructor, use the title “Professor Last name.”
  • You may address your instructor or professor as Dr. Last name” if they have a Ph.D. or DA, but “Professor” is also acceptable.
  • Avoid using “Professor First name,” “Dr. First name,” or “Mr. First name” when addressing administrators or faculty.

4) Introduce yourself and state your reason for writing

If you haven’t met your recipient or are concerned that they may not remember you, introduce yourself. Give some context for why you are sending the email. This is the section where you make a request, make a statement, or respond.

Many people use this space to explain why they are making a request and specify how important or urgent it is. For example, ‘I am requesting a reference letter since I am applying for a master’s degree in Economics at XYZ University, and applications are due on March 1st,’. This information can be presented in the rationale part of the email earlier on.

If you are answering, it is unlikely that your email will be long enough to include each of these components. If appropriate, the response follows the email’s rationale or clarification.

This section is crucial because it allows you to clarify what you thought you were asked and allows the receiver to understand why you’re responding the way you are. This eliminates the possibility of miscommunication, which occurs much too frequently.

In a nutshell, make sure you are courteous, direct, and clear about what you are writing.

This section allows you to provide extra clarification, but the email is a short response; you can skip it. You can summarize your email and what you think the next step will be in this part.

For instance, ‘I have attached my transcripts to help you with the admission process. If you have any difficulties accessing them, please let me know,

6) Close the email

This is the last section, but it is also the most significant.

It’s your last chance to be kind and finish your email in the best possible way, effectively the “icing on the cake.” It is crucial to close on a positive note, such as “regards, thank you for your time, or I eagerly await your response.” These aren’t overly formal and are helpful on practically any occasion during your time at university.

closing an email

Keep this section short and treat it as if you were speaking to the recipient; if it isn’t appropriate in person, it won’t be relevant in an email. Lastly, include a signature block or a consistent way for the recipient to see your name at the bottom of the email.

If you want to assist the recipient in helping you or contacting you, include your student number and other ways they may contact you.

Reasons to Contact a University

There are many reasons why you may need to send an email to the university, including:

a request for admission

  • Contacting your professors
  • Asking for information or admission
  • Name or other detail correction at the admission office  
  • Applying for a position, financial assistance, or scholarship
  • Requesting for course information from a university department

Dos and Don’ts of Emailing Your University

Ensure your email:

  • It is formal and concise
  • It has an informative subject line
  • Closes on a positive note

If you are seeking a research opening:

  • Read the professor’s website
  • Explain why research is critical to your objectives.
  • Indicate your interest in that particular study group.
  • Request a meeting or inform them that you will be arriving during office hours.

If you’re applying for a position, make sure you meet the requisite qualifications and demonstrate your experience.

  • Sending messages with typos
  • Using salutations that are too informal
  • Sending emails that are full of useless material
  • Using slang, abbreviations, contractions, or emoticons
  • Addressing faculty or administrators by their first names

Josh Jasen

When not handling complex essays and academic writing tasks, Josh is busy advising students on how to pass assignments. In spare time, he loves playing football or walking with his dog around the park.

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Home » Motivational letter for university: 12 Examples & Sample Included

Motivational letter for university: 12 Examples & Sample Included

motivational letter for university templates & Samples

I want to share a motivational letter for university with you that I wrote for my university. I’m not going back to school, but it’s a good read if you’re considering going back or just having the time. I can’t imagine being in school again and missing out on all those new experiences because the job market is so tough right now. It would be great if more people were encouraged to go back to school as soon as possible so they could have an edge over other candidates when it comes time for interviews! This motivational letter for university and hopefully will help motivate others who are struggling with what they should do next.

If you’re a university student who’s ready to graduate, but don’t know what comes next, this post is for you! This letter will provide you with some helpful tips and advice on how to find a job. The first step in the process of finding a job is identifying your skills and figuring out where they can best be utilized. it’s most important that you have an idea of what types of jobs are available in your field. Once you’ve done that, there are three things that I think are critical to help make yourself stand out from other candidates: work experience (internship), good grades (GPA) and networking contacts.

Dear University student, I know you’re feeling lost and at a crossroads in your life. You’ve been told it’s time to make some tough decisions on what to do next with your education and career. Maybe you feel like you don’t have any direction or that the opportunities are too narrow. Don’t worry! This letter will help inspire you to take the right steps in making these important choices for yourself so that you can find success.

motivation letter for university exchange program

Table of Contents

Motivation letter for undergraduate scholarship

Dear Mr. Smith,

I am writing today motivational letter for university to apply for the undergraduate scholarship that I saw advertised online. This scholarship would be a tremendous help to me as I continue my education at the university.

My passion is science and medicine, but more specifically biomedical research. I know this requires years of intense studying and I am willing to put in the effort. I have maintained a GPA of 3.8 throughout high school, and took many AP and IB courses that will prepare me for a demanding undergraduate curriculum.

Please find my resume attached. I would be very grateful if you could consider me for the undergraduate scholarship. I look forward to hearing from you soon.

Robert Smith

I am writing today to apply for the undergraduate scholarship that I saw advertised online. This scholarship would be a tremendous help to me as I continue my education at the university.

Education has always been important to me, and I have worked hard throughout high school to achieve excellent grades. My goal is to become a research physician, which I know will take years of intense studying. I do not plan on entering medical school until after completing an undergraduate degree in Biological Sciences.

The two main subjects that interest me are molecular biology and cellular biochemistry. Last year, I took Genetics to see how many hours were required to complete my major. It was a lot more than I expected.

I believe the scholarship committee will find me very deserving of this financial aid opportunity. I appreciate your time and consideration, and hope to hear from you soon regarding my application.

Sincerely, Robert Smith

For More: 101+ Catchy Career Objective for Nursing Student ideas list

Sample motivation letter for masters in management

Dear Admission Committee,

I am writing to apply for admission into the Masters of Management Program at the motivational letter for university of New Hampshire. I have a bachelor’s degree in business administration from the University of Texas and about three years of experience working as a financial analyst. So I am interested in pursuing a career as a financial manager, and I believe that this program will give me the knowledge and skills necessary to reach my goal.

My prior experience combined with the fact that the degree will be completed in about one year made this program a very attractive option to me. Another advantage of completing my degree online is that I can continue working full-time while taking classes. This will not only help me save money, but it will also give me the opportunity to apply the skills and knowledge I learn in class to my current job.

The Masters of Management Program at the University of New Hampshire is an excellent program that will provide me with the skills and knowledge necessary to reach my career goals. I look forward to hearing from you soon.

Dear Sir or Madam,

I am writing to apply for the master’s in management program that I saw on your website. Also I am very excited about the opportunity to pursue my education at such a prestigious institution.

I believe that I would be an excellent candidate for this program. My undergraduate degree is in business administration, and I have always been interested in continuing my education. I have also taken several management courses, which are the only classes that interest me.

Over the past few years, I have learned a great deal about business practices and marketing strategies. My experience working for a national marketing firm has given me important skills that would be invaluable to an organization like yours.

  Working for this company has also given me the opportunity to do many things that will make me a more attractive candidate for your program. I have had responsibilities involving marketing, finance, and data analysis. More importantly, I have had the chance to work on many projects where I was responsible for leading a team of people.

My experience working at this firm has also given me the opportunity to develop my interpersonal skills. I am confident that I can work well with others and contribute to a team.

I am looking forward to learning more about management in your program. So I believe that it will help me reach my goals of becoming a successful business professional. I would be very grateful if you could consider me for admission to your program.

Thank you for your time and consideration.

Sincerely, Your name here

Example motivation letter for university

To the Admissions Committee,

I am writing today to apply to your esteemed university. So I’m confident that I will thrive in the challenging academic environment and am eager to join the community of brilliant students and educators.

As an Honors student at my current institution, I have consistently pushed myself to exceed expectations. My coursework in English and History, in particular, has inspired me to pursue a future in academia. My honors thesis, which examined the influence of gender on war fiction between 1850 and 1880, developed my critical thinking skills and solidified my passion for research. Free from distraction, I found myself always at ease when writing – it was during these hours that I made some of my most significant discoveries.

I am confident that I will contribute to your university in a meaningful way. I am passionate about learning and believe wholeheartedly in the transformative power of education. So I am also athletic and enjoy spending time outdoors; I would be an engaged member of your campus community.

Thank you for your consideration, and I look forward to hearing from you.

Your name here

I am writing this letter to apply for the undergraduate program in your esteemed university. So I am confident that I will be able to thrive in the challenging academic environment and I am eager to join the community of brilliant students and educators.

I have been passionate about learning from a young age, and I decided to pursue a degree in education to help me pass that passion onto other learners. My college life has been the best part of my life so far – I discovered my calling within education during my first semester when I joined a student-led tutoring center. I helped students of all ages and grades with their studies, and the rewarding feeling that came from guiding them to success motivated me to keep learning and finding innovative ways to teach.

I am confident that I will contribute positively to your university in a multitude of ways. Also I am eager to work as part of a team and develop my leadership skills. I am also committed to learning, and believe that education will play a pivotal role in helping me find my way in the world.

Thank you for your time! I look forward to hearing from you soon.

Motivation letter for university exchange program

Dear Prof. Wood,

I am a third-year student in Mechanical Engineering and I would like to apply for an exchange program during my next semester. This will give me the chance to get to know a different university and at the same time to improve my German language skills.

In order to participate in an exchange program, I have already started studying German. This also helps me because I am going on a student delegation next summer where knowing the language is mandatory. Therefore, I will be able to leave right after finishing my exams which are at the end of May.

I am looking forward to hearing from you soon.

I would like to apply for the exchange program that your motivational letter for university offers. So I am a third-year student at the Department of History and I believe that it would be a great opportunity to improve my German skills and to get to know a new culture.

I am available from June to August and I am sure that I can be an active member of the exchange program. Also I will take care of all the administrative tasks and I will help in whatever way I can.

I look forward to hearing from you soon.

Motivation letter for phd in computer science

Dear Committee Members,

I am writing to apply for the PhD program in computer science at your esteemed university. I am confident that I have what it takes to be a successful graduate student in this field, and I believe that the doctoral degree will help me reach my professional goals.

As an undergraduate, I majored in computer science, specializing in computer engineering with a minor in mathematics. During this time, I conducted research on the  connection between information visualization and human cognition with Dr. Tedesco of Columbia University. The results of the study were published in the Journal of Cyberpsychology and Behavior . I also worked as a teaching assistant for several courses in computer science and mathematics.

My research experience and teaching experience have prepared me well for a career in academia. In addition, I have also been working as a software engineer for the past two years. This job has given me valuable practical experience in the industry, which I can bring to my graduate studies and future research.

I am confident that I have the ability and drive to pursue my graduate studies successfully. I would like to discuss with you further about my application.

Best regard,

Xinghua Zhao

Hello Committee Members,

I am writing today to apply to your esteemed PhD program in Computer Science. I believe that I have what it takes to be successful in this program motivational letter for university, and I believe that the PhD degree will help me achieve my professional goals.

As an undergraduate, I majored in Computer Science with a minor in Mathematics. During my time at Carnegie Mellon University, I conducted research on machine learning algorithms used in Natural Language Processing (NLP). The results of my research were presented at the Association for Computational Linguistics’ annual meeting. In addition, I have been a teaching assistant for several courses in Computer Science and Mathematics.

My research experience and teaching experience have prepared me well for a career in academia. In addition, I also gained two years of industry experience as a software engineer. This job has given me valuable practical experience that will be beneficial for my graduate studies and future research.

I am confident that I have the ability and drive to pursue my graduate studies successfully. I would like to discuss with you further about my application, so please feel free to contact me should you have any questions or concerns.

Best regards,

Xinghua Zhao.

Motivation letter for university application bachelor

Dear University Admission Committee,

I am writing to apply for the Bachelor of Science program in your esteemed university. I am confident that I will be a valuable asset to your institution and can assure you that I will do my best to uphold the standards of your institution.

As an aspiring scientist, I am excited at the prospect of learning and growing in an intellectually stimulating environment such as your motivational letter for university. I am confident that with the excellent faculty and facilities that your university has to offer, I will be able to reach my full potential as a scientist.

Moreover, I believe that the extracurricular activities and opportunities for personal growth available at your university will be of great value to me. I am looking forward to joining a vibrant and diverse community of students and engaging in activities that will enrich my experience as a student.

Lastly, I would like to thank you for giving me the opportunity to apply for the Bachelor of Science program in your esteemed university. I look forward to hearing from you soon.

Nathan Kumar

I would like to apply to study at your esteemed university as a bachelor of arts. Please find attached my resume and academic transcripts for your perusal. So I am confident that I can excel in your program, having achieved excellent grades in all my previous coursework.

I am a highly motivated individual with a keen interest in the arts. So I am confident that I will be a valuable addition to your university and would be grateful if you could consider my application.

Timur Tumurbaev


I hope you’ve found this article useful and that it has given you some ideas on how to write a motivational letter for university . If not, or if you have any questions about the process at all, feel free to ask in the comment section below for help! Remember to keep your tone upbeat and positive throughout – even when things get tough. And remember that there is always someone out there who needs what we offer just as much as we need them. Good luck with everything!

motivation letter for undergraduate scholarship

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Sat / act prep online guides and tips, 4 amazing recommendation letter samples for students.

Letters of Recommendation


How important are recommendation letters in a college application? According to William Fitzsimmons, dean of admissions and financial aid at Harvard, they are "extremely important."

If you're a student, examples of great letters of recommendation can help you understand how to get strong letters yourself from your teachers. If you're a teacher, the examples in this guide will inspire you to support your students strongly as they apply to college. Keep reading for four excellent letters from teachers that will get anyone into college , along with expert analysis on why they're so strong.

Important Note: Are you looking for job recommendation letters? If so, check out my great post here!

First, let's understand the role of recommendation letters in your application.

Why are Recommendation Letters Important?

The majority of admissions officers at four-year colleges, especially private schools, emphasize that their process is holistic . They seek to gain a sense of the student as a "whole person," rather than focusing on pieces of who she is based solely on grades and test scores. Since they rarely meet the student in person, the recommendation letters, along with the student's own personal essay, play a huge role in illuminating her intellectual and personal qualities.

That's why recommendation letters from teachers, especially those who know their students well, carry a great deal of weight in applications. A letter that expresses a strong vote of support, as well as highlights a student's impressive academic and personal strengths , can have a powerful effect on that student's chances of admission.

Let's look at some samples of strong recommendation letters, one from an English teacher, another from a physics teacher, the third from a history teacher, and the final one from a math teacher. Then we'll break down exactly why these letters of recommendation are effective.

The first example recommends Sara, a senior who loves to write and read poetry.

Sample Letter #1: Sara the Poet

Dear Admissions Committee, I had the pleasure of teaching Sara in her 11th grade honors English class at Mark Twain High School. From the first day of class, Sara impressed me with her ability to be articulate about difficult concepts and texts, her sensitivity to the nuances within literature, and her passion for reading, writing, and creative expression- both in and out of the classroom. Sara is a talented literary critic and poet, and she has my highest recommendation as a student and writer. Sara is talented at considering the subtleties within literature and the purpose behind authors' works. She produced an extraordinary year-long thesis paper on creative identity development, in which she compared works from three different time periods and synthesized cultural and historical perspectives to inform her analysis. When called upon to give her thesis defense in front of her peers, Sara spoke clearly and eloquently about her conclusions and responded to questions in a thoughtful way. Outside of the classroom, Sara is dedicated to her literary pursuits, especially to poetry. She publishes her poetry in our school's literary magazine, as well as in online magazines. She is an insightful, sensitive, and deeply self-aware individual driven to explore art, writing, and a deeper understanding of the human condition. Throughout the year Sara was an active participant in our discussions, and she always supported her peers. Her caring nature and personality allow her to work well with others in a team setting, as she always respects others' opinions even when they differ from her own. When we held a class debate about gun laws, Sara opted to speak for the side opposite her own views. She explained her choice as motivated by a desire to put herself in other people's shoes, view the issues from a new perspective, and gain a clearer sense of the issue from all angles. Throughout the year, Sara demonstrated this openness to and empathy for the opinions, feelings, and perspectives of others, along with shrewd powers of observation, all qualities that makes her outstanding as a student of literature and burgeoning writer. I am certain that Sara is going to continue to do great and creative things in her future. I highly recommend her for admission to your undergraduate program. She is talented, caring, intuitive, dedicated, and focused in her pursuits. Sara consistently seeks out constructive feedback so she can improve her writing skills, which is a rare and impressive quality in a high school student. Sara is truly a stand-out individual who will impress everyone she meets. Please feel free to contact me if you have any questions at [email protected]. Sincerely, Ms. Scribe English Teacher Mark Twain High School

This is a thorough, glowing recommendation for a student that Ms. Scribe clearly knows well. What other features make it stand out as a strong letter of rec?


The Breakdown

Ms. Scribe has a high opinion of Sara and her skills at writing and literary analysis. One way that she expresses this is by using powerful and specific language. She doesn't merely say Sara is a good writer. She says she's articulate about difficult concepts and sensitive to the nuances within literature. She calls her insightful and self-aware with shrewd powers of observation.

These descriptors don't happen by accident. Ms. Scribe took the time to choose her words carefully , and that effort paid off with a strong letter that captures Sara's special qualities.

Ms. Scribe also supports her characterization of Sara with examples . She describes her thesis paper and how she responded to questions thoughtfully under the pressured situation of her thesis defense. She gives the example of the debate on gun laws to illustrate Sara's openness to many different points of view.

In addition to illuminating her intellectual and personal strengths and supporting them with specific examples, Ms. Scribe speaks to Sara's goals for the future. She points out that she is talented at writing, poetry specifically, and that she is committed to continuing to improve as a writer in her future.

This letter, by virtue of its wording, length, and specificity, shows that Ms. Scribe took the time and effort to recommend Sara thoughtfully and with conviction. The fact that she knows Sara well and is committed to helping her application succeed with a thoughtful letter further adds weight to her assessment.

This letter would be a boon to Sara's application, especially if she's applying to study writing or English. She clearly impressed her English teacher and, in return, got a memorable, complimentary letter of recommendation for her college application.

This next example is similarly enthusiastic and detailed. It's for a student applying to an engineering program.

letter writing to university

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Sample Letter #2: Stacy the Engineer

Dear Admissions Committee, It is a great pleasure to recommend Stacy for admission to your engineering program. She is one of the most exceptional students I have encountered in my 15 years of teaching. I taught Stacy in my 11th grade honors physics class and advised her in Robotics Club. I am not surprised to find out she is now ranked at the top of an extraordinarily capable class of seniors. She has a keen interest in and talent for physics, math, and scientific inquiry. Her advanced skills and passion for the subject make her an ideal fit for your rigorous engineering program. Stacy is a perceptive, sharp, quick individual with a high aptitude for math and science. She is driven to understand how things work, whether they be the old computer hard drives in the school library or the forces that hold our universe together. Her final project in class was especially impressive, an investigation of frequency-dependent sound absorption, an idea that she said was sparked by not wanting to bother her parents with her hours of guitar practice at home. She's been a strong leader in Robotics Club, eager to share her knowledge with others and learn new skills. I have the students in the club prepare lessons and take turns leading our after-school meetings. When it was Stacy's turn, she showed up prepared with a fascinating lecture on lunar nautics and fun activities that got everyone moving and talking. She was our only student teacher to be met with much deserved applause at the end of her lesson. Stacy's personal strengths are as impressive as her intellectual accomplishments. She's an active, outgoing presence in class with a great sense of humor. Stacy's the perfect person to get a group project rolling, but she also knows how to sit back and let others take the lead. Her cheerful nature and openness to feedback means she's always learning and growing as a learner, an impressive strength that will continue to serve her well in college and beyond. Stacy is just the kind of driven, engaging, and curious student that helped make our classroom a lively environment and safe place to take intellectual risks. Stacy has my highest recommendation for admission to your engineering program. She has demonstrated excellence in all that she puts her mind to, whether it's designing an experiment, collaborating with others, or teaching herself to play classical and electrical guitar. Stacy's endless curiosity, combined with her willingness to take risks, leads me to believe there will be no limit to her growth and achievements in college and beyond. Please don't hesitate to contact me at [email protected] if you have any questions. Sincerely, Ms. Randall Physics Teacher Marie Curie High School

Ms. Randall is clearly as much of a fan of Stacy as she is of Mileva Marić. How does she communicate her recommendation?


Ms. Randall plugs for Stacy right off the bat with a statement of outstanding ranking : Stacy is one of the most exceptional students she's had in 15 years of teaching. A statement like this is pretty extraordinary and will make an impact in the mind of its readers. Stacy sounds like a special student, and she chose her recommender well.

Like in the last example, this letter uses strong, specific language , calling Stacy a perceptive and sharp person who has the confidence and good humor to take intellectual risks. Through its accurate and expressive language, this letter helps Stacy come to life in the mind of the reader.

Beyond the evaluation, Ms. Randall gives specific examples of Stacy's academic and personal strengths. She talks about her successful teaching in Robotics Club, her leadership in group projects, and her dedicated practice to teaching herself to play the guitar.

Rather than spreading the letter too thin, Ms. Randall highlights a few core themes. She connects Stacy's love of music with her passion for physics by talking about the frequency-dependent sound absorption project. All the threads tie together in a nice, memorable bow.

This letter is a strong vote of support for Stacy's application to an engineering program. Her physics teacher admires Stacy's skills and goals, and she made it clear that Stacy had her highest recommendation in this letter.

This next example also comes from a teacher who's extremely impressed with his student. It focuses on the student's performance in class and his volunteer work outside the classroom.


Sample Letter #3: William the History Buff and Social Organizer

Dear Admissions Committee, It is hard to overstate the meaningful contributions that William has made to our school and surrounding community. As both his 10th and 11th grade History teacher, I've had the pleasure of seeing William make profound contributions both in and out of the classroom. His school and community service is motivated by a strong sense of social justice, which he informs through a nuanced and sophisticated understanding of historical trends and events. I can say with confidence that William is one of the most caring and driven students I've ever taught in my fifteen years at the school. As a child of immigrant parents, William is especially drawn to understand the immigrant experience. He produced an extraordinary semester-long research paper on the treatment of Japanese-Americans in the U.S. during WWII, in which he went beyond all expectations to conduct Skype interviews with relatives of his featured subjects to incorporate into his paper. William has a great capacity to draw connections between past and present and to ground his understanding of current issues in the context of historical events. He never retreats to a simple answer or explanation, but is comfortable dealing with ambiguity. William's fascination with U.S. and World History and skill for deep analysis have him an exemplary scholar, as a well as a motivated activist driven to promote civil rights and work towards social equity. In sophomore year, William noticed that the college planning seminars students attended included little information for first generation or immigrant students. Always thinking about how institutions can better serve people, William spoke with counselors and ESL teachers about his ideas to better support all students. He helped collect resources and design a college planning curriculum for immigrant and undocumented students to enhance their college access. He further helped organize a group that connected ESL students with native English speakers, stating his mission to be helping ELLs improve their English and increasing multicultural awareness and social cohesion at the school as a whole. William identified a need and worked with students and faculty alike to meet it in an extremely effective and beneficial way. Ever the history scholar, he did plenty of research to back up his ideas. William believes passionately in social progress and working for the common good. His own personal experiences, along with his profound grasp on social history, drive his advocacy work. He is a talented, intelligent student with the charisma, confidence, strong values, and respect for others to make a huge difference in the world around him. I'm looking forward to seeing all the good that William continues to do for his fellow humanity in college and beyond, as well as the excellent work that he will produce at the college level. William has my highest recommendation. If you have any questions, please contact me at [email protected]. Sincerely, Mr. Jackson History Teacher Martin Luther King, Jr. High School

Mr. Jackson's letter makes William sound like a pretty amazing student and person. How does he go about expressing his admiration for William in this rec letter?


Like Ms. Randall did in her letter, Mr. Jackson provides a statement of outstanding ranking for William, calling him one of the most caring and driven students he's ever taught. Considering his long teaching career of 15 years, this says a lot about William as a student and a person.

Also like in the last example, Mr. Jackson focuses on a few core aspects of William's character. He talks about his love of history and how it informs his social activism. He comments on his exceptional historical scholarship, as well as his personal qualities of caring for those around him and working for the social good.

Mr. Jackson also gives insight into William's personal life , explaining how he has a personal connection to his projects and volunteer work as the child of immigrant parents. This letter reveals that William is a thoughtful, motivated individual who connects his own experiences with his learning and desire to contribute to his community.

The letter also showcases William's exceptional accomplishments by giving specific examples of William's research paper and his work supporting the academic and personal needs of ELL students. Mr. Jackson expresses his enthusiastic recommendation while illuminating William's love of learning and strength of character. This letter would be both impressive and memorable to admissions officers considering William for admission to their school.

This next example comes from a math teacher. Let's see what Mr. Wiles has to say about Joe.


Sample Letter #4: Joe the Hard Worker

Dear Admissions Committee, It is my pleasure to recommend Joe, who I taught in my 11th grade math class. Joe demonstrated tremendous effort and growth throughout the year and brought a great energy to class. He has that combination of a positive attitude and the belief that he can always improve that's rare in a high school student, but so essential to the learning process. I am confident that he will continue to display the same commitment and diligence in everything he does. I highly recommend Joe for admission to your school. Joe would not describe himself as a math person. He's told me on several occasions that all the numbers and variables make his mind go fuzzy. Joe did, in fact, struggle to comprehend the material at the beginning of the year, but his response to this is what really struck me. Where so many others have given up, Joe took on this class as a welcome challenge. He stayed after school for extra help, got extra tutoring at the nearby college, and asked questions in and out of class. Due to all his hard work, Joe not only raised his grades, but he also inspired some of his classmates to stay after for extra help, as well. Joe truly demonstrated a growth mindset, and he inspired his peers to adopt that valuable perspective, too. Joe helped contribute to our classroom environment as one where all students can feel supported and able to ask questions. Joe's strong belief in his ability to acquire new skills and improve through practice was likely shaped by his years as a baseball player. He's played all through high school and is one of the team's most valuable players. In his final for our class, Joe designed an impressive project calculating and analyzing batting averages. While he initially described himself as not a math person, Joe reaped the benefits of his tremendous effort and found a way to make the subject come alive for him in a way that he was personally invested in. As a teacher, it is incredibly fulfilling to witness a student make this kind of academic and personal progress. Joe is a trustworthy, reliable, good-humored student and friend who supports others in and out of the classroom. He was a pleasure to have in class, and his positive attitude and belief in himself, even in the face of difficulty, is an immensely admirable asset. I'm confident that he will continue to demonstrate the same diligence, perseverance, and optimism that he showed myself and his peers. I highly recommend Joe for admission to your undergraduate program. Please feel free to contact me with any further questions at fortheloveofalgebra@gmail.com. Sincerely, Mr. Wiles Math Teacher Euclid High School

While the students featured in the first three examples were top of their class or demonstrated leadership in the school, Joe isn't a top achiever in the traditional sense. However, this recommendation is still a strong one, even if it says he struggled in the teacher's class. What does Mr. Wiles focus on to recommend Joe?


Mr. Wiles writes a strong letter for Joe, with the same kind of enthusiasm and specific examples as the other three letters. Even though Joe may not have gotten the strongest grades in his math class, he found an enthusiastic recommender in his math teacher. Mr. Wiles was extremely impressed with Joe's attitude, effort, and growth mindset , which he demonstrated throughout the year and inspired in his fellow classmates.

Mr. Wiles focuses on Joe's substantial personal strengths, ones that would likely be impressive to his future educators. Even in a subject that may not come naturally to him, Joe is diligent and committed. He's not self-conscious about asking questions or seeking extra help, and he retains a strong belief in himself that he can continuously learn, improve, and acquire new skills.

This letter, like the others, is effective because it is focused, supportive, and backed up with examples. As you can tell from these examples, recommendations can communicate a great deal about a student. Because of this, they can have a powerful impact on a student's chances of admission. So what can teachers and students do to make sure they are sending a strong recommendation letter that will help their chances?


Enthusiasm is key.

How to Get a Strong Recommendation Letter

While these letters are about different students with different interests, they share certain fundamental features. One, they sound excited and enthusiastic. The teachers clearly communicate that they are impressed by these students and eager to help them get into college.

At the same time, the letters don't go overboard because they have examples to back up their assessments. Specific examples and stories are key for backing up the assessment. Plus, they make a letter more interesting and memorable. Rather than just another engineering applicant, Stacy is the student who researched sound-absorption to spare her parents from hours of guitar scales.

Finally, the teachers all discuss their students' personal strengths , along with their academic strengths. They present the holistic view that admissions officers are looking for, along with their strong vote of confidence in the students' future success.

Teachers should incorporate all these features into their letters, and students should help provide them with the raw material to write about. While students should choose a teacher who knows them well and has stories and observations to share, they should also give their teachers a detailed "brag sheet" and let them know what would go into their ideal letter. That way it can be even more personalized and complement the story the student is telling in the rest of her application.

While recommenders may or may not share their letters with students, there should still be open, two-way communication when the student makes her request . That way students and teachers can work together to produce an insightful, enthusiastic, and specific letter of recommendation to send to colleges.

What's Next?

Are you a teacher writing recommendations for your students? Read all about how to write an outstanding recommendation letter for your students , along with what not to include.

Are you or a student you work with applying to a selective school, like Harvard? Learn about what kind of letter she should get for the Ivy League.

Now that you've read these examples of strong teacher recommendation letters, check out these examples of bad ones . Warning: rec letters may appear better than they actually are.

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Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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University Letter Templates

Get All Kinds of University Letters for Your Needed Requirements with Template.net’s Free Printable University Letter Templates. Choose Online from Our Professional Document Templates that Include Names, Addresses, Dates, Heads of Admissions' Names, College Addresses, and Purposes that You can Freely Edit to your Specifications and then Print Easily.

Get Access to All University Letter Templates

Free University Letter Template, Printable, Download

Get all needed university letters that students, professors, and school administrators need for various purposes with Template.net’s free university letter templates. Get ready-made, professionally-written letter examples in simple outlines with original content that are fillable and editable with our editor tool. Choose from template samples such as acceptance letters, recommendation letters, student reference letters, university admission letters, and academic dismissal letters. All templates are free to download and easily printable in minutes.

Edit University Letter Online for Free and Download

With our full line of university letter template examples to choose from, pick your choice that you can edit online easily with our editor tool to let you edit, replace, or modify highlighted parts to your own requirements. Whether you’re a college student or a school official, have your ready-made formal request, intent, appeal, application, or rejection letter that can be used for internship, admission, employment offer, personal statement, congratulations, transfer, graduation, or rejection purposes. All templates are downloadable for free in PDF file format.

Frequently Asked Question

What is an admission letter.

Students compose admission letters to convey the reasons why they want to attend a specific university and show off their skills to prove that they are worthy of admission. This letter includes a student's achievements, qualifications, as well as their future goals. An effective admission letter would help you get admitted to the most prestigious schools in and outside your state.

What makes a university different from a college school?

Compared to universities, colleges are a smaller institution. Other than that, what makes them different from each other is that college schools typically offer degrees for undergraduates only, while universities offer both graduate and undergraduate degrees. However, the line that separates colleges from universities can sometimes get a little blurry, for the reason that some colleges also offer graduate studies.   

What is an academic reference letter?

A teacher should write academic reference letters for a student. This letter is often one of the requirements when you apply for a college program or a scholarship. In your document, the person writing it should highlight your academic achievements, academic history, character, as well as your goals.   

What is a student status letter?

A student letter is also often called the "Proof of Student Status". Students request this letter when they wish to open a bank account or when they want to prove their status as a student. A status letter should be able to authenticate the student's full name, birthday, registration date, course, address, and term dates.  

What are the Ivy League Universities?

vy League Schools is an association made up of eight prestigious and highly competitive schools: Harvard University, Princeton University, Yale University, Dartmouth College, University of Pennsylvania, Brown University, Columbia University, and Cornell University. These schools attract the most athletic and academically talented students since these schools are famous for helping their students excel in their professional careers. 

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University Acceptance Letter: How To Write It Right!

Every aspiring university student breathes a sigh of relief when they finally receive their acceptance letter from their dream university. But what’s next? Crafting a well-written university acceptance letter is a crucial step that you should execute with utmost precision and care. 

In this guide, we will walk you through a comprehensive, step-by-step approach to writing a remarkable university acceptance letter that stands out.

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Introduction: understanding the importance.

Before diving into the how-to, it’s vital to understand why writing an appropriate acceptance letter is essential. When you send an acceptance letter, it shows your professionalism and cements your place in the incoming class. It’s not merely a formality, but a way to establish a positive first impression with the university administration.

Watercolor painting woman typing on a sleek black laptop

Key Points:

  • Showcases professionalism
  • Establishes a positive first impression
  • Confirms your spot in the university

Step 1: Start with Gratitude

Begin your letter by expressing your gratitude. Thank the admissions committee for this opportunity and express your excitement about joining the university. Remember, your enthusiasm should be palpable but maintain a formal tone.

Example: “I am honored and excited to have been offered a spot in [University Name]’s incoming class and would like to express my sincere thanks for this incredible opportunity.”

Step 2: Clearly State Your Intent

Make your intentions clear from the beginning. Explicitly state that you are accepting the offer of admission.

Key Components:

  • Mention the program or course you have been accepted into
  • Clearly state that you are accepting the offer

Example: “I am writing to formally accept the offer of admission into the [Program Name] at [University Name].”

Step 3: Provide Necessary Details

Ensure that all necessary details such as your full name, the admission offer details, and any student or application ID are accurately included in your letter.

Table: Necessary Details in the Letter

Step 4: Confirm Understanding of Terms

Confirm that you’ve read, understood, and agreed to the terms and conditions laid out in the admission offer, such as tuition fees, course schedules, and any other requirements.

Example: “I have carefully read and understood the terms and conditions outlined in the admission offer and agree to abide by them.”

Step 5: Inquire About Next Steps

It’s wise to inquire about the upcoming steps, such as orientation, registration, accommodation, or any other preparatory action you need to take before the commencement of classes.

List of Possible Next Steps:

  • Orientation dates and details
  • Course registration process
  • Accommodation queries
  • Any other preparatory instructions

Step 6: Conclude with Enthusiasm

End your letter by reiterating your excitement and gratitude. Sign off professionally, leaving room for future interactions.

Example: “Thank you once again for this opportunity, and I eagerly look forward to becoming a part of [University Name].”

Step 7: Proofread and Send

Before sending the letter, ensure it is free from typos or grammatical errors. Make sure the format is professional and consistent. Send it through the mode specified by the university, ensuring it reaches the correct department or individual.

Checklist for Proofreading:

  • No grammatical errors
  • Professional format maintained
  • Sent to the correct recipient
  • All necessary details included

Crafting a thoughtful acceptance letter can set a positive tone for your educational journey. Tailoring your letter according to these detailed steps will ensure that it resonates with professionalism and enthusiasm, paving the way for a smooth transition into your new university life. Remember, first impressions last, and a well-written acceptance letter is a step in the right direction

University Acceptance Letter Sample

[Your Full Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Date]

[Admissions Office] [University Name] [University Address] [City, State, Zip Code]

Subject: Acceptance of Admission Offer – [Program Name]

Dear [Admissions Officer’s Name],

I hope this letter finds you well. I am writing to formally accept the offer of admission to [University Name] for the [Program Name]. I am honored and incredibly excited to join the university and the esteemed faculty and students in the program.

I have thoroughly read and understood the terms and conditions outlined in the admission offer, and I hereby confirm my acceptance of the same. Please find below my details for your reference:

  • Full Name: [Your Full Name as in the Application]
  • Student/Application ID: [Your ID]

I would also like to express my gratitude to you and the admissions committee for selecting me for this incredible opportunity. I am eager to contribute to the university community and immerse myself in the academic pursuits available at [University Name].

Could you please provide further information or guidance regarding the next steps? I am particularly interested in understanding more about the orientation process, course registration, and any other preparatory actions I should undertake before the commencement of the semester.

Thank you once again for this remarkable opportunity. I look forward to becoming an active and positive member of the [University Name] community.

Warm regards,

[Your Full Name]

Recommendation Letter for University – Format, Sample & Example

The Letter of Recommendation for University is written for the process of admission of a student into a particular college. It’s mainly written as a form of endorsement for the candidate, meant to vouch for his ability to get the desired admission. As an appraisal letter in the professional world, the letter must ideally be written by a teacher or employer of the candidate.

letter writing to university

Recommendation Letter Format for University/College

Name of Candidate Address Contact details

Name of Addressed department, Name of College or University, Address of College or University

Dear [Name or College Committee], [Introduction- The recommender must introduce himself or herself and their relationship with the candidate. Talk a bit about how you have met together and how the candidate has held a role of importance in the recommender’s institute.] [Body- Discuss in length about the qualities of the applicant which are relevant to the new department and its activities. As you bring in focus one quality, describe with the help of anecdotes why the applicant has been performing it. Cite any examples that you feel exemplifies your point. Not only the activities inside the institution but also any work outside which can add on to your point and be relevant to the desired university must be discussed. The writer can take one to two paragraphs in this section.] [Conclusion- The final paragraph should conclude the letter with the verdict of the recommender as to why he or she feels the applicant shall be a great addition to the receiver’s institute. Talk about the fulfilment on both sides. You must give your contact details including phone number and email id for the reference of the receiver. End with a note of gratitude.]

Yours sincerely, Name of Recommender, Designation, Name of Institute

How to write a Recommendation Letter for College

Here are a few tips on how to write this letter for an applicant.

  • Make sure that you want to write the Recommendation of the person. It is to be noted that you must agree only when you can think positively about the person. It’s good if you are already well acquainted, but if you are not comfortable, you may turn down the request politely.
  • Research well about the sought after Institute. Get your focus gathered in the desired department and write the letter based on it such that it’s relevant to the course. Ask the candidate about the institute and why he or she wants to be there. Do your research on the candidate through their resumes and their records.
  • Make sure to follow the format and submission guidelines defined by the university. Follow every specified guidelines and requirement to avoid rejection.
  • Share anecdotes and examples to describe points you make about the candidate. Make sure everything speaks in favor to ensure the acceptance of the letter. Try to avoid obvious or cliché arguments and always give a good back-up to every statement you use.
  • The recommender must share their contact information to provide the way for queries or clarification by the institution if any. You become the reference person for the student and therefore a trustee of the communication.

Recommendation Letter Sample for University Example

Recommendation letter sample for school.

From, Adria Russell 414-7533 Non-Rd. Miami Beach North Dakota 58563 (516) 745-4496 [email protected]

To, Lillith Daniel 935-1670 Neque. St. Centennial Delaware 48432

Respected Head of Admissions,

I am Adria Russell, a teacher in XYZ School and I have known [Name of the applicant] for the past four years. Having served as a senior teacher in the department and also the candidates mentor, I can say with confidence that she would be a great addition to your institute because of several reasons. Riya [Supposing the name of the applicant here] has been an excellent student in the duration of my teaching. An active participant in every class, Riya has had a keen eye for knowledge and is always on the lookout to flourish her language skills. She has a great knack for reading, and I have found her almost every other at my office to ask for book recommendations. Beyond classes and libraries, one can find her in seminars and conferences organized on various levels, where she actively engages in academic conversations with her curiosity and eagerness to provide solutions to problems. Beyond academic excellence, Riya has also been an active member of NGOs and book-clubs. Last month itself she completed a six-month-long internship with MNO organization which was based in XYZ village, and they have worked immensely in uplifting the education standards of the village. Riya with her great verbal skills and eagerness to help find a niche space in the organization's core team and has gained great applauds by several associations for her work. Riya has brought great applauds to our school, and I am sure, she would continue her record adding another jewel to your institute. If you have any questions regarding any of Riya’s qualifications and record, kindly contact me on xxx-xxx-xxxx or my email Id _____. Thanking you for considering Riya’s application. We hope you come out with a just verdict.

Yours Sincerely, Adria Russell English teacher and Head of Department, XYZ Secondary school, Address of the school]

Letter of Recommendation for College Admission

From, Noelle Adams 6351 Fringilla Avenue Gardena Colorado 37547 (559) 104-5475 [email protected]

To, Rahim Henderson 5037 Diam Rd. Daly City Ohio 90255

Subject: (***********************)

Dear Head of Admissions,

This is Noelle Adams from ABC Institute, and I would like to recommend my student Y as a candidate for admission to your institute. I have been a teacher of Y for the past two years, and I can confidently say that he will be a great addition to your college. Y has been a very engaging member in every class I have taken. His cheerful and fun-filled attitude is complemented with a great curiosity to learn and also amazing eagerness to help his teachers and classmates. Being a sportsperson has acquired him a great sense of team spirit, and with this quality, he has always outshined in leading teams both for academic and extra-curricular activities. He has a great ability of leadership which has been tried and tested in several field activities and research conferences held at our school. With these capacities, I am sure he can be trusted for better performance at your college. I have been grateful as a teacher to have had such a responsible student, and I am proud to be called his teacher. For any queries or clarifications, I would be available [provide contact details]. I would request you to consider his applications justly and to arrive at a thoughtful response.

Yours sincerely, Noelle Adams Designation, Name of school, Address of school]

College Recommendation Letter from the Teacher

From, Bryar Pitts 5543 Aliquet St. Fort Dodge GA 20783 (717) 450-4729 [email protected]

To, Colby Bernard Ap #285-7193 Ullamcorper Avenue Amesbury HI 93373

I am really glad to be writing this letter of recommendation for Anjali, who has been one of my favourite students since the past three years. I have been teaching her Fine Arts at XYZ Art School for the past three years, and to my amazement and delight, I must say I could never find a better student. In terms of her art, she has a great eye for detail, and she has a burst of creativity that she lets out in all her artworks. Through exhibitions and competitions, one has always found her to be standing out through her extensive use of striking balance in her landscapes which depict more of an inner balance rather than the picturesque reality. One can say she tries to encapsulate a certain depth in her paintings and conversation, and she has always been eager to express her thoughts behind making any artwork. It's not only skill but also articulation in her descriptions that make her stand out as an artist. Our institute has been multiplying applauded as she has won several competitions to the credit of our school. I can confidently say that she would be a great addition to your college as well and in fact, shall be greatly carved into a bigger persona through her art.

For any queries or details, please contact me. I would be greatly happy to assist you in any way I can.

Yours sincerely, Bryar Pitts [Designation [Name of School]

College Recommendation Letter from a Friend

From, Leilani Boyer 557-6308 Lacinia Road San Bernardino ND 09289 (570) 873-7090 [email protected]

To, Davis Patrick P.O. Box 147 2546 Sociosqu Rd. Bethlehem Utah 02913

It’s to my great happiness that I am offering my recommendation for Richa to be a student of the Creative Writing department in your college. It’s been five years since I have known Richa and as friends, it was a delight to throw challenges at each other including writing challenges. It came out quite unanimously in our group that Richa was a clear winner in her writing skills. Being a voracious reader since childhood, my friend has acquired a large vocabulary which shows precisely through her work. Her writing is prosaic and full of fun-filled anecdotes which give a fresh perspective to the reader about the general topics. Richa has also shown a spirit of responsibility in all her endeavors. She has attached herself to various organizations that have worked towards the welfare of women and their rights. She has worked tremendously through her writing skills to be of support to these organizations. As a friend, I have learned a lot from Richa in terms of skill and well as through her overall personality. I, therefore, think, that she rightly deserves to be a part of your department to fulfill her dreams of becoming a successful novelist and hereby, also to be a jewel in your pool of students. Please contact me with regards to queries in my recommendation.  

Yours sincerely, [signature] Leilani Boyer

College Recommendation Letter from Employer

From, Joan Romero 666-4366 Lacinia Avenue Idaho Falls Ohio 19253 (248) 675-4007 [email protected]

To, Keefe Sellers 347-7666 Iaculis St. Woodruff SC 49854

I am the head of ABC Company, and Amit has worked under me for the past two years. I am much delighted to recommend him for your college as I am sure he shall be a great asset to your institute for the following reasons. Amit has an immense passion for helping everyone out including his juniors or seniors in office. He has always been ready to accommodate shifts and schedules such that work is divided into everyone conveniently. He has a great knack for solving solutions related to tasks at hands and also regarding human relations at the office. I have always found him to be punctual in his office, with cheerfulness and a positive vibe to make everyone feel ready for the day. As the head of the company, Amit has been a great asset to my office, and his presence has greatly improved our records. Please make him a part of your won college such that his dreams of management are fulfilled along with taking your name to greater heights. For any queries feel to contact me at (provide contact number) and (Provide Email). Looking forward to a considerate response,

Yours sincerely, Signature, Joan Romero Designation]

How to ask for a Letter of Recommendation for College

To ask a person to write a letter of recommendation, one should approach the person face to face rather than through virtual communication. It definitely should be a person who knows you well and is comfortable writing positively about you. Most probably, it will be among your teachers or employers. These letters are not written for money and mostly done in kindness as favor. Therefore, you must consider well whom to ask. Ask in advance and person. After the work, be sure to thank you with a note.

Sample Parent Recommendation Letter for college

From, Melvin Porter P.O. Box 132 1599 Curabitur Rd. Bandera South Dakota 45149 (959) 119-8364 [email protected]

To, Hedy Greene Ap #696-3279 Viverra. Avenue Latrobe DE 38100

I am the mother of Shruti, and I am writing this letter to recommend my daughter for admission to your college. Shruti has been a kind and generous in her attitude towards everyone around her. As a grown woman, she is trying her best to understand the world around her which is also in the process of evaluation. She, therefore, has this immense passion for studying Environmental studies from your college because she has a deep desire to help the natural world. Her love for nature is seen in her daily gardening skills, her petting stray dog she encounters and at school, trying to create as much conversation about nature as possible. It amazes even me how elaborately she has thought about saving the earth through the little acts we do. She is a great believer in the conservation of resources and hopes to learn a lot from your renowned team of faculty. For any queries, I will be available at (provide contact details). Thanks a lot for considering this application. Hoping for a considerate response,

Yours sincerely, Melvin Porter

Letter of Recommendation for University Faculty Position

From, Aaron Hawkins 5587 Nunc. Avenue Erie Rhode Island 24975 (660) 663-4518 [email protected]

To, Ina Moran P.O. Box 929 4189 Nunc Road Lebanon KY 69409

Dear Head of Department,

It is with great pleasure that I recommend to you Dr.Shritja Bhardwaj for the position of Assistant Professor in your department. He has recently accomplished in getting his Ph.D. from my lab through his outstanding research in the topic _________. As the mentor of Dr.Bhardwaj, I have come to realize great potential in her to communicate her talent to a great pool of curious students. Being an expert in ____, she can be great for your college to be in your department and guide the students through the course with great perceptiveness. She also has openness to ideas being free-flowing in her ideas and trying to relate them to real-life applications as much as possible. [Give a brief about the research papers are written by the applicant and any other achievement made in recent time.] I would highly recommend her as a member of your team. Please contact me for any queries or clarifications. Do consider the application justly.

Yours Sincerely,

Aaron Hawkins signature Designation Name of Institute

Medical School Letter of Recommendation Sample

From, Lawrence Moreno 935-9940 Tortor. Street Santa Rosa MN 98804 (684) 579-1879 [email protected]

To, Nyssa Vazquez 511-5762 At Rd. Chelsea MI 67708

Dear Admissions Committee,

It is to my great delight that I am writing this letter to recommend you for admission, Rishabh Raj who has been one of the brightest students in our department so far. He has displayed great analytical skills in all the practical projects we have undertaken. Rishabh has a great knack for his subjects and is always curious to know more about the science of things, which is the most crucial in the learning aspect of Medicine. To fulfil, a long-preserved dream of becoming a neurologist, who requires a lot of expertise, I must admit this student has been trying to turn every stone possible. Rishabh has also displayed great verbal and communicative skills in academic conferences and research presentations acquiring a lot of applauds from the entire department. Based on these inferences, I feel the applicant shall be a great asset to your medical institute. I recommend him without any reservations. For any queries, kindly contact me on (Provide contact details.)

Yours sincerely (Signature) Lawrence Moreno

Sample Letter of Recommendation for Graduate School from Supervisor

Dear Nyssa Vazquez

Ishaan has been a full-time intern at ____ and has worked under me for the entire year. In the entire duration of the internship, I, as the supervisor, have noticed unmatched dedication for the work form his side. I must inform you that Ishaan joined our company out of genuine interest in interior designing. He has shown great skill and enthusiasm, undertaking several projects at a time and accomplishing them all with great finesse. His records and resume must have already depicted the number of feats he has achieved. His year as an intern has been especially fruitful not only for him but also for us as a company. Our entire team takes great pride in him as an asset, and we have all had great progress as we had him with us. I am sure he shall prove to be as good an asset to your graduate school. For any queries or clarifications, kindly contact me on (provide contact details). Hoping for a considerate response for his application,

Yours sincerely, Lawrence Moreno [signature] Supervisor, [Name of company]

Sample Request for a Letter of Recommendation for Graduate School

Dear Nyssa Vazquez,

This letter is to request you to write a Reference letter required as part of the application for ___ graduate school. Having known you for a particular amount of time, I thought of considering you for the same. It would be kind of you to write the Letter of Recommendation for me. I have attached my resume and ask me for any other details. The deadline for submission of the letter is (date). Kindly let me know soon if you would be unable to do the same by the deadline. Thanking you for your time and consideration,

Yours sincerely, Lawrence Moreno

Letter of Recommendation for Nursing School

To whom it may concern,

This letter is written to express how I recommend without any reservations, Sumedha to be a part of your nursing school. I have worked at ____ nursing program for eight of years and honestly speaking, I have never found a more dedicated student that the candidate in focus.

Sumedha has worked in our program for the last year and has showcased excellent skills for nursing and caring for patients. Beyond that, she is exceptionally aware of her task exhibiting great steadfastness is using the equipment and performing relevant tasks to help the patients. She has always had this unselfishness about her work which she says she only performs for the patients in her care.  

I am sure your nursing school shall provide her with better training fulfilling her need for more knowledge to be more useful in her profession. For any queries, I will be available at (give contact details). Hoping for a considerate response for the application,

Yours sincerely,

[Name and signature]


[Name of the nursing program]

Recommendation Letter For School

Letter of Recommendation Template for College in PDF Format

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Letter of Recommendation Template for College in Word [Doc.] Format

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Letter Team

The team behind BestLetterTemplate.com understands the importance of effective communication in today's professional world and strive to provide you with the tools you need to make a lasting impression. Our team of experienced writers has created a wide range of templates for common letters, including recommendations, resignations, and cover letters. All of our templates are completely free to use and are designed to save you time and hassle. Whether you're a student, a recent graduate, or a seasoned professional, we've got you covered.

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How to Write a Scholarship Thank You Letter

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Congratulations! You’ve won a scholarship! This is exciting news. However, you have a bit of work ahead of yourself before you actually receive the funding: you need to accept the scholarship, and you need to submit a thank you letter to the donor(s). This handout provides advice on the latter: how to write an effective thank you letter for the reception of scholarship funds. Generally, you have three specific areas to address in this type of letter: the thank you, the “why it matters,” and the formatting. This handout will cover all three.

Thank Your Donor

The core of your letter should focus on the actual gratitude you feel that you were selected for this scholarship. You will want to actually, explicitly say how thankful you are. Phrasings you could adopt or mimic in your letter can include:

  • Thank you for selecting me to receive the [X] scholarship.
  • I feel honored that you selected me to receive the [X] scholarship.
  • My name is {Y}, and I want to thank you for choosing me to receive the [X] scholarship.

You can write it entirely differently than these templates, of course, but hopefully they give you an idea of how to begin your letter. In short, make sure you show gratitude from the first moment all the way through to the end of your letter.

Explain Why It Matters

In addition to the explicit thank you , another aspect of the scholarship thank you letter is to explain how these funds will impact your studies and your future: why it matters. To effectively explain, you will need to offer up some details about yourself, including your past, present, and future. Let’s unpack what might fit into each:

  • where you are from, what’s your family dynamic
  • which life experiences have shaped you
  • how have they led you to winning this scholarship
  • your declared major and relevant studies
  • what you enjoy in your free time
  • whether you belong to any groups
  • what you hope you will achieve once completing college
  • where you hope your career path will take you
  • how this scholarship has paved the way or contributed to this future

Remember that you should keep your letter to one page, around 300-500 words total, so you can’t cover absolutely everything about who you are and what you want to do – focus on what you need to get your point across, and no more.

Professional letters have very specific guidelines for what to include and how it should look. On this page, we’ve provided a template you can use to build your specific scholarship thank you letter, with some annotations explaining these aspects in more detail. For the three paragraphs, write out what the first page of this handout describes.

[Your Name] [Your Address] [Your Contact Info]


This formatting assumes you are writing a separate document you will then attach in an email (as either a .pdf or a .docx file) to [email protected] . Make sure to label the file appropriately (for example, “X Scholarship Thank You Letter”). Also make sure to write a brief but professional email that outlines the reason for your correspondence, and directs the reader to the attached letter.

Checklist for Your Scholarship Thank You Letter

  • Do you have the formatting properly executed, with addresses, greetings, salutations, etc.?
  • Have you clearly thanked your donor at multiple points within the letter?
  • Have you given a sense of who you are, and what you hope to achieve as a result of these funds?
  • Have you kept it to around one page, the preferred length? Should you find ways to trim, if not?
  • Do you have any mistakes you need to fix in a quick proofreading/editing review?

Adapted from U.S. News & World Report and We Are Teachers as well as information from Financial Aid – check these out for great examples and more information to help you write the best thank you letter you can muster!

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ADL and Brandeis Center Letter to Presidents of Colleges and Universities

Note: The following letter from ADL and the Brandeis Center has been sent to the presidents of nearly 200 colleges and universities in response to the increase of antisemitic incidents on campus in the aftermath of the Hamas massacre of Israeli civilians.

October 25, 2023

Dear President,

We write to you today on behalf of ADL (the Anti-Defamation League) and Louis D. Brandeis Center for Human Rights Under Law (the Brandeis Center) with an urgent request that your university investigate the activities of your campus chapter of Students for Justice in Palestine (SJP) for potential violations of 18 USC 2339A and B, and its state equivalents, that is, for potential violations of the prohibition against materially supporting a foreign terrorist organization. 

Across the United States, we have seen a significant surge in anti-Israel activity on campuses in the wake of Hamas’s vicious October 7 massacre of over 1,400 Israeli citizens, nationals, residents, and tourists, as well as the wounding of thousands and taking hostage of over 200 people, including children and Holocaust survivors. As the ensuing war between Israel and Hamas continues, its reverberations have been felt around the world in grief, in protest, and in increased expressions of hate.

SJP is a network of student groups across the U.S., which disseminate anti-Israel propaganda often laced with inflammatory and combative rhetoric. In recent weeks, their rhetoric and activity has escalated significantly. Many of the organization’s campus chapters have explicitly endorsed the actions of Hamas and their armed attacks on Israeli civilians, voicing an increasingly radical call for confronting and “dismantling” Zionism on U.S. college campuses. Some SJP chapters have issued pro-Hamas messaging and/or promoted violent anti-Israel messaging channels. SJP chapters are not advocating for Palestinian rights; they are celebrating terrorism.

In sponsoring and preparing its Day of Resistance events, SJP provided its chapters with public relations materials and a toolkit instructing, “We must act as part of this movement. All of our efforts continue the work and resistance of the Palestinians on the ground.” The toolkit refers to the Hamas-led terrorist attack in Israel as “the resistance.” This was followed by statements at campus events where students proudly declared “We are Hamas,” and “We echo Hamas.”

We call on university leaders to immediately investigate their campus SJP chapters regarding whether they have improper funding sources, have violated the school code of conduct, have violated state or federal laws, and/or are providing material support to Hamas, a Foreign Terrorist Organization designated as such by the Secretary of State of the United States since 1997. Pending these investigations, universities must also update their code of conduct to ensure that harassment and support for terrorism have no place on campus. If universities do not check the activities of their SJP chapters, they may be violating their Jewish students’ legal rights to be free of harassment and discrimination on campus.

There is no more solemn obligation than securing the safety and well-being of your student body. Currently, Jews across campus are under attack, and for no other reason than the fact that they are Jews. We need University leaders to come together, and state loudly and clearly, “Not on our campus.” We are asking University Presidents to lead – we must protect Jewish life on campus and ensure that there is no material support being provided to terrorist organizations.

We fully recognize and support students’ First Amendment rights to freedom of speech, even odious speech. We remain committed, however, to calling out and speaking out against antisemitism and anti-Israel bias. And we certainly cannot sit idly by as a student organization provides vocal and potentially material support to Hamas, a designated Foreign Terrorist Organization.

Thank you for your attention to this matter. By investigating these concerns, you can uphold your University’s responsibility to maintain a safe learning environment on campus for its Jewish students.

We look forward to hearing from you and will happily answer any questions you have.

Jonathan A. Greenblatt CEO and National Director Anti-Defamation League (ADL)

Alyza D. Lewin President The Louis D. Brandeis Center for Human Rights Under Law

Kenneth L. Marcus Founder and Chairman The Louis D. Brandeis Center for Human Rights Under Law

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4 ways to use AI in your job search

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Below are specific ways you can use AI to complement your job search process and some things to consider to ensure you use it most effectively. 

Craft your resume 

It takes time and effort to tailor your resume to each position. A strong resume has succinct and compelling bullet points that reflect your experience. AI can help you write resume bullet points to achieve these objectives.

  • Customize your resume by writing bullet points and then prompt ChatGPT to provide alternatives. 
  • For example, in the prompt, you can type specific responsibilities from your past jobs or internships and ask the tool to generate resume achievements with metrics based on these responsibilities. 

Considerations and limitations

  • AI tools make recommendations based on industry trends and norms, which could be different for the company or position you’re pursuing. 
  • The tool can only include the information you provide.  
  • Look for irregularities, details that don’t align with your experience and repetitive information. 
  • Be careful not to input highly sensitive or personal information into tools like ChatGPT.

Career Services tools

  • Career Services offers free access to Quinncia , an online resume review tool that provides personalized feedback on your resume. 
  • Review resume best practices offered by Career Services. 

Customize your cover letter

Writing effective cover letters can be tricky and time-consuming. Generative AI tools, like ChatGPT, can speed up the writing process. However, you can’t rely on AI tools to do all of the work. While you can use AI to write cover letters, you must edit and personalize your letters to create a genuine and professional end product. Remember, anyone can plug cover letter prompts into ChatGPT based on a job description and get the same responses as you can. The key is customization and blending your unique voice. To create the prompt in ChatGPT, you’ll need the job or internship description, your polished and well-organized resume and a cover letter framework . 

  • Start with your written cover letter and prompt ChatGPT to provide alternative ways to write sentences or sections within. 
  • Write a cover letter for this job description (paste the job description).  
  • That uses these experiences (paste resume content).  
  • Using this cover letter framework (paste the cover letter).  
  • You can run multiple iterations to see which versions you prefer. 
  • Edit the letter by copying and pasting the information into a document editor, like Word or Google Docs. 
  • Be sure to add relevant details, including a header, signature and the company’s contact information.  
  • Tailor the letter to include information demonstrating you understand the company and position. 
  • AI tools can make spelling mistakes and other typos. Be sure to proofread the letter and make any needed changes.
  • Check out cover letter writing tips from Career Services. 
  • Schedule time with a Career Services advisor.

Write effective emails

During the job search process, you will likely need to communicate with potential employers using email. We recommend responding to emails from an employer within 24 hours. Identifying what to write and what not to include can feel overwhelming, especially if you’re not used to writing professional emails. ChatGPT can be helpful when you’re under pressure, have writer’s block or want to ensure you communicate professionally. 

  • Paste in the original message, remove personal details and ask ChatGPT for a response.  
  • Skim the response options and use applicable elements from the recommended wording for your response. 
  • Or ask ChatGPT how to respond to the subject of the email. For example, enter a prompt about how to respond to an email asking for interview preferences.
  • Direct communication by email requires a personalized response. 
  • Ensure the tone of the response matches the intent of the email.  
  • Use AI as a guide or starting point for an email response, but don’t rely on the generated content without proofreading and ensuring the email response represents your personality well. 
  • Career Services is available to help you understand the job search process, including how to answer an email or tips to negotiate a starting salary .  
  • Schedule time with a Career Services advisor. 

Prepare for interviews

Answering interview questions can be challenging, especially for your first few interviews. You may not know what interview questions to expect or how to answer them best. ChatGPT and Quinncia’s mock interview tool can help you practice and prepare for interviews before they arrive so you feel more confident.  

  • Prompt ChatGPT with a job or internship description and ask for sample interview questions for that position.  
  • Consider whether you feel confident in your responses to potential questions. If not, ask ChatGPT for sample answers. You can use your experience to prompt ChatGPT for a more relevant response to a question.
  • Remember that humans, not AI, will interview you. How you interact with AI will look different than how you interact with a human. Take what ChatGPT offers, critically analyze it and make it your own.  
  • ChatGPT and similar tools are helpful but cannot replace your creative and thoughtful interview responses. 
  • Remember that ChatGPT is open to everyone. Others may get that same generic response. Prompt the system with specific questions or information for more unique outputs.
  • Career Services provides free access to Quinncia’s mock interview tool to help you practice interviewing. 
  • You can also work with a career advisor to practice and prepare for interviews. Schedule time . 

Take your search to the next level

We are in an experimental phase of AI adoption with massive room for advancement. AI will eventually span all industries and embody existing technologies in unimaginable ways. As a student, you can benefit from learning how to leverage AI technology today. 

Career Services is here to help you learn how to use AI effectively for your job or internship search. We are available to meet with you, answer questions, provide resources and offer training to support your career goals.  

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This month, 200,000 high school seniors will get automatic college acceptance letters — before even applying


  • This month, more than 200,000 high school seniors will receive proactive college acceptance offers as part of a new direct admissions program.
  • The goal is to expand college access, particularly to first-generation and low-income applicants at a time when fewer are choosing to pursue a four-year degree.

American University president on rising college costs: We have to focus on the value proposition

This month, more than 200,000 first-generation American and low- and middle-income high school seniors will receive something unexpected: proactive college acceptance letters .

As part of a strategy aimed at expanding college access, roughly 1 in 8 first-year students with a Common App account will get at least one offer of admission before they even apply.

From Mount Saint Mary's University in Los Angeles to the New York Institute of Technology, 70 colleges in 28 states are participating in the Common App's newly launched direct admissions program, which has the widest reach in the country.

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More schools offer guaranteed admission

In the wake of the Supreme Court's affirmative action ruling , colleges are looking for new strategies to recruit students from diverse backgrounds, according to Jenny Rickard, CEO of the Common App.

"It's about removing barriers," she said. "It's about equity and access."

Each year, more than 1 million students — one-third third of whom are first-generation — use the common application to apply to school, research financial aid and scholarships, and connect to college counseling resources, according to the nonprofit organization.

Individual schools and school systems have also rolled out similar initiatives to broaden their reach. Last spring, the State University of New York sent  automatic acceptance letters  to 125,000 graduating high school students.

College enrollment is falling

Nationwide, enrollment has noticeably lagged since the start of the pandemic, when a significant number of students decided against a four-year degree in favor of joining the workforce or completing a certificate program without the hefty price tag of the more advanced degree.

This fall, undergraduate enrollment grew for the first time since 2020, according to the National Student Clearinghouse Research Center's latest report.

But gains were not shared across the board. Community colleges notched the biggest increases year over year, the report found, accounting for almost 60% of the increase in undergraduates.

"Students are electing to pursue shorter-term programs," said Doug Shapiro, executive director of the National Student Clearinghouse Research Center. "More 18- to 20-year-olds, especially at four-year institutions, are opting out."

Tuition keeps rising

Not only are fewer students interested in pursuing a four-year degree after high school, but the population of college-age students is also shrinking, a trend referred to as the "enrollment cliff."

In fact, undergraduate enrollment in the U.S. topped out at roughly 18 million students over a decade ago, according to the National Center for Education Statistics .

These days, only about 62% of high school seniors in the U.S. immediately go on to college, down from 68% in 2010. Low-income students who feel priced out of a postsecondary education are often those who opt out.

Recent data from the Common App found that that more than half, or 55%, of students who use the Common App's online application are from the highest-income families.

Steadily, college is becoming a path for only those with the  means to pay for it , other reports also show.

And costs are still rising . Tuition and fees at four-year private colleges rose 4% to $41,540 in the 2023-24 school year from $39,940 in 2022-23. At four-year, in-state public colleges, the cost increased 2.5% to $11,260 from $10,990 the prior school year,  according to the College Board .

Financial aid is key

"Just because a school offers acceptance doesn't mean the finances will line up," cautioned Robert Franek, The Princeton Review's editor-in-chief and author of " The Best 389 Colleges ."

"It's important to ask critical questions," he said. Students should consider how much aid is being awarded, as well as the academic fit, campus culture and career services offerings.

Further, even if acceptance is not guaranteed, there are many schools that accept the majority of those who apply, Franek said.

In fact, of The Princeton Review's list of 389 best colleges, 254 schools admit at least half of all applicants. More than one-quarter admit at least 80% of those who apply. (On the flip side, only 8% of schools on the list of best colleges admit less than 10% of applicants.)

"We always think of the most competitive schools but there is a school, and likely many schools, out there to consider," Franek said.



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