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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to 

start your cover letter

 with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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Cover Letter Examples and How-to Guides for 2024

Explore our professionally crafted cover letter samples for any job or industry. Get inspired and boost your chances of landing your dream job.

Want to write your cover letter fast? Use our cover letter builder. Choose from 18 professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.

Sample cover letter for a resume made with our builder—See more templates and create your cover letter here .

One of our users, Nikos, had this to say:

[I used] a nice template I found on Zety. My resume is now one page long, not three . With the same stuff.

Categories:

• Accounting & Finance
• Construction
• Creative & Cultural Fields
• Education & Learning
• Engineering & Scientific
• Food Service
• Government and NGOs
• Hospitality Travel & Transportation
• Information Technology (IT)
• Legal Services
• Law Enforcement & Emergency
• Management & Leadership
• Media and Entertainment
• Medicine Healthcare & Wellbeing
• Office & Administrative
• Retail & Customer Service
• Sales & Marketing

Professional Cover Letter Builder

Zety’s cover letter builder makes writing easy for you and less time-consuming, Use our beautiful, customizable templates recommended by HR pros to wow every recruiter.

Accounting & Finance Cover Letter Examples

Have a gig in finance or accounting? Want to move up the ladder? See our sample cover letters to get you there.

• Accounting Intern
• Accounting Manager
• Accounts Payable
• Bank Teller
• Business Analyst
• Financial Analyst
• Investment Banking

Creative & Cultural Fields Cover Letter Examples

A cover letter can often speak volumes, sometimes even more than your portfolio. Dive into our collection of creative cover letter examples and ignite your inspiration.

• Art Teacher
• Editorial Assistant
• Event Manager
• Event Planner
• Graphic Design
• Interior Design
• Photographer
• Production Assistant
• Public Relations (PR)
• Social Media Manager
• Technical Writer

Construction Cover Letter Examples

You need the right blueprint to craft your own cover letter. With our sample cover letters, you'll have the building block to finish yours quickly.

• Architecture
• Architecture Intern

Education & Learning Cover Letter Examples

Think of our cover letter examples as an open-book take-home test—just fill in the blanks with the right answers.

• Academic Advisor
• Adjunct Professor
• Admissions Counselor
• Assistant Principal
• Assistant Professor
• Cover Letter for College Student
• Cover Letter for Scholarship Application
• Elementary Teacher
• ESL Teacher
• for Graduate School
• Graduate Assistantship
• High School
• Library Assistant
• New Teacher
• Paraeducator
• Paraprofessional
• Personal Trainer
• Preschool Teacher
• Recent Graduate
• Research Assistant
• Research Associate
• School Counselor
• Substitute Teacher
• Teaching Assistant

Engineering & Scientific Cover Letter Examples

Engineers too, require a compelling cover letter. Discover top-notch cover letter samples tailored for engineering and science professions, and fuel your career trajectory.

• Computer Science
• Data Scientist
• Electrical Engineering
• Engineering
• Engineering Internship
• Environmental Scientist
• IT Technician
• Lab Technician
• Mechanical Engineer

Food Service Cover Letter Examples

To have the crème de la crème of cover letters for the food service industry, use our cover letter examples as the perfect recipe to get you there.

• Restaurant Manager

Government and NGOs Cover Letter Examples

Elevate your cover letter to presidential standards with our cover letter examples tailored specifically for governmental or NGO job applications.

Hospitality Travel & Transportation Cover Letter Examples

Don’t take the hard road when crafting your cover letter—use our transportation and hospitality industry sample cover letters to get your profile revved up.

• Flight Attendant
• Hospitality

Information Technology (IT) Cover Letter Examples

You code Java in your sleep but come up on the zero binary end when writing a cover letter. Use a perfect cover letter sample for your job, and you'll be done in no time.

• Cyber Security
• Data Analyst
• Front End Developer
• Network Engineer
• Software Developer
• Software Engineer
• System Administrator
• UX Designer
• Web Designer
• Web Developer

Legal Cover Letter Examples

You need a legal cover letter that won’t result in a hung (recruiter) jury. Use our sample cover letters to get a unanimous victory.

• Judicial Clerkship
• Legal Assistant

Law Enforcement & Emergency Services Cover Letter Examples

Give the Chief probable cause to read your resume. These professional law enforcement and emergency services cover letter examples will show them why you're the best choice

• Firefighter
• Law Enforcement
• Police Officer
• Security Guard
• Security Officer

Management & Leadership Cover Letter Examples

You're a natural leader, adept at leveraging expert advice. Amplify your potential with our top-notch cover letter examples for management and leadership positions, designed to guarantee your success.

• Executive Director
• Management Consulting
• Operations Manager
• Product Manager
• Program Manager
• Project Coordinator
• Project Manager

Media and Entertainment Cover Letter Examples

Whether you craft compelling copy, take two on television, or report rumors and revelations, you know how to send a message. Show you're the best fit for the job with inspiration from our media examples of a cover letter.

Medicine Healthcare & Wellbeing Cover Letter Examples

In healthcare, details matter - this includes your cover letter. Use our cover letter examples to help make yours better.

• Cosmetology
• Dental Assistant
• Dental Hygiene
• Esthetician
• Lab Assistant
• Massage Therapist
• Medical Assistant
• Medical Receptionist
• Medical Scribe
• New Grad Registered Nurse (RN)
• Nurse Practitioner
• Nursing Student
• Occupational Therapy
• Pharmacy Technician
• Phlebotomist
• Physical Therapy
• Physician Assistant
• Public Health
• School Nurse
• Speech Language Pathologist (SLP)
• Veterinary Assistant

Manufacturing & Warehousing Cover Letter Examples

Prove you've got the right skills in stock using our expedited cover letter examples for warehousing and manufacturing.

• Apprenticeship

Office & Administrative Cover Letter Examples

Any organization without you is like a car with no engine. These example cover letters will help you make it clear to employers you are that missing part.—show them how with a great office & administrative cover letter.

• Administrative
• Administrative Assistant
• Call Center
• Case Manager
• Executive Assistant
• HR Generalist
• Human Resources
• Office Assistant
• Office Manager
• Personal Assistant
• Receptionist
• Social Work
• Virtual Assistant

Retail & Customer Service Cover Letter Examples

We believe in delivering on our promises, just like you do for your customers. That's why our meticulously crafted customer service cover letter examples are designed to help you land that coveted job.

• Customer Service
• Customer Success Manager
• Retail Management
• Technical Support

Sales & Marketing Cover Letter Examples

You know sales isn't about manipulating—it's about offering a solution to a problem. Our sample cover letter for sales jobs do just that.

• Account Manager
• Business Development
• Digital Marketing
• Marketing Coordinator
• Marketing Intern
• Marketing Manager
• Sales Associate
• Sales Manager
• Sales Representative
• Store Manager

Other Cover Letter Examples

Need a cover letter sample for different scenarios you find yourself in at this stage of your career? Check out the relevant cover letter templates you need here.

• Career Change
• Cold Call / Unsolicited Cover Letter
• Electrician
• Entry-Level
• for Internal Position
• Killer Cover Letter
• Maintenance
• No Experience
• Pain Letter
• Perfect Cover Letter
• Real Estate
• Short Cover Letter Examples

Examples of Cover Letter Templates

Dear Mr. Portis,

When I found the opening for the Account position with Kaiser Permanente, I felt as if it was addressed to me. In my current position as Junior Accountant at the Pasadena Unified School District, I’ve managed a monthly bank reconciliation of over $400,000. I’m sure I can use my expertise at Kaiser Permanente.

In my current position as a Junior Accountant with the Pasadena Unified School District, my key challenge has been planning an annual budget and updating monthly forecasts. Here are some of my recent results:

• SAP implementation including creation of general ledger chart of accounts and data testing.
• Streamlined analysis and reporting processes to support company directives.
• Ensured all departmental invoices were correctly coded and documented for payment within the period. Worked with vendors to ensure all invoices were paid on a timely basis.

I know that Kaiser Permanente’s current plans involve moving to in-house accounting. It would be an exciting opportunity for me to use my skills to develop this project.

Can we schedule a meeting to discuss my solutions for helping Kaiser Permanente have proper in-house accounting?

Dieter Bender

General Cover Letter

A good cover letter is a personalized cover letter. Getting everything right takes time…and you need to submit your application right this second . Use this cover letter sample to create unique cover letters fast and easy—no matter if you need two or 20 versions.

Dear Mr. Scotten,

I'm so excited to apply for the IT Project Manager position at Weniger Aerospace.

At A/G Systems, I saved 10 meeting hours a week for 20 engineers. I did it by automating our program requirements management with Oracle Primavera. At $90 an hour, that’s $864,000 saved per year. I'm proud of that—not least because my title wasn't "IT PMP" but "Program Administrator." Transitioning to 100% IT PMP at Weniger would use my IT skills and passion to the full.

I know you're looking for an IT PMP with 5+ years of experience. I've spent 6 years creating robust IT systems with these achievements in the skill areas in your ad:

• Customer Relationship Management. Worked directly with 200+ customers to integrate our software into daily workflows. Slashed complaints by 25%.
• Trained, mentored, and on-boarded 15 new IT hires. Handled all new user training, cutting customer issues 30%. Gave software training to 12 business units nationwide.
• Led project to develop custom ERP software, automating requirements-tracking from 20,000 customers and 150+ programs.
• Wrote test scripts and coordinated testing through cross-functional teams. Expanded custom software to integrate with ERP. Slashed daily disruptions 50%.

I'm very interested in sharing how I can deliver IT PMP excellence at Weniger Aerospace. Can we schedule a call?

Best Regards,

Samantha Sunstein

PS—I'm also happy to explain how I used Oracle Primavera to automate project tracking, eliminating 120+ work-hours per year.

Career Change Cover Letter

Most people don’t do the same job for years, but career changers get the double-take. This sample letter will show you how to prove you have what it takes to start a new career. Convince the employer you’re the perfect candidate with help from this example.

Dear Larissa,

I was so excited when my protein shake packaging design was shortlisted for an Adobe Design Achievement Award.

It was no accident. Design has been a passion of mine since I was ten. I treated the coursework for my B.A. in Design at UMass Boston as a jumping-off point. My classes lit the way, but I dug in deeper with:

• Extensive extra-curricular reading of over 200 books on design, art, and business.
• Conducting a weekly podcast with interviews of 100+ top designers (and 1500+ subscribers).
• Freelance work on nights, weekends, and in the summers designing products for small money but with great return in terms of lesson learned.

When Dr. Stanhope suggested I apply for this internship, his reasoning was flawless. Paralith’s commitment to developing its interns far beyond mere clock-punching speaks directly to my voracious appetite for continued growth.

I would love to put my passion and skill to work for you. Can we schedule a call to discuss winning awards and accolades for Paralith?

Thank you for your time. I look forward to hearing from you.

Best regards,

Giovanna Darcy

Internship Cover Letter

Landing an internship is tough. Landing a placement that opens you up to great opportunities is even harder. This cover letter example will show you how to make the most of you skills, education, and attitude to win top companies over.

Dear Mr. Bartz,

My name is Jean West, a junior at Greenville High Academy interested in becoming a public administrator in local government. I was thrilled to come across an opening for a Front Desk Clerk with the Greenville City Council. As the High School President and Model UN participant, I am a highly driven high school student who would help Greenville City Council’s administrative challenges.

I know the main duties for this position will be to maintain a professional relationship with visitors and answering multi-line phones and transferring calls to staff members. As the Student Body President, I’ve had to maintain a professional relationship with both students and staff, while being a representative for certain student body issues. We were able to introduce several new amendments to the student handbook and showed care and compassion to all students attending Greenville High Academy.

I am applying to the Greenville City Council specifically as a way to become more involved in local politics and further my professional growth in the field. This is why I’m so excited about this opening. I’d love the opportunity to be involved in local politics in a more fundamental way.

Can we schedule a call next week to discuss this position further?

Student Cover Letter

Your job search is a catch-22: you want to work, but haven’t done enough work to get hired. These cover letter examples will help you escape this vicious circle. Be yourself, we’ll just help you bring out the best in you and give the employers the best candidate: you .

Dear Ms Danz,

It would realize a long-term dream of mine to fill the open digital marketing specialist position here at XYZ Foods. When I first got my job in customer service here, it was because your team member Arnold Dickey advised me to take any job at the company, exceed expectations, build marketing skills, then apply for a transfer to marketing. After just two months I was promoted to senior customer service agent for quick thinking and a strong work ethic. (I saved the company $2,000 a month with one suggestion.)

I read the job posting carefully and spoke with several of your team members. I know the position calls for product knowledge, written and verbal communication, and a strong sense of who our customers are. I believe I’m the perfect fit. I’ve passed quarterly product knowledge quizzes with the highest scores in my department. I’ve used strong communication skills to achieve 95% positive customer survey scores and write up daily error-free reports. My department record of 75+ calls handled per day gives me an excellent understanding of our target demographic.

The most compelling part of this position to me is that it’s the perfect fit. I’ve dreamed of working as a digital marketing specialist at XYZ for the past seven years, taking fifteen online classes from Wharton and doing 20 freelance projects on nights and weekends.

My supervisor here at XYZ customer service is happy to let me meet with you any weekday. Can we set up a time to chat about how I can exceed your expectations as I’ve exceeded hers?

Sincerely, Susan Morris

Internal Position Cover Letter

A new position opened up in your company. You know you’re the best match, but you’re worried you’ll get overlooked. There’s competition, it’s not clear who gets promoted or transitioned. These cover letter samples will show you how to get the credit you’re due.

Dear Frances,

Presently, I’m the retail operations assistant manager for Reston Raiment, but I just today saw your advertisement for a manager at Willis Wearables and I’m excited to put forth my application. I’ve been a semi-frequent customer of WW over the years, and I’ve always adored the quality of your products and the helpfulness of the staff.

During my managerial career, I’ve acquired many skills and much supervisory knowledge. These abilities, coupled with my 5+ years of management experience, make me a strong contender for this position, I believe. On top of those mentioned things, I’m also honored to have achieved some important small successes, including:

• Reduced employee turnover rates by 50% by creating a healthier, more family-like work environment.
• Cut overhead costs by around $3,000 per month by implementing sustainable electronics and devices throughout the store.
• Increased sales by 30% (2018 vs. 2017) in the holiday season by spearheading a new sales and marketing campaign.

These are but a few examples, but I hope they help to show you my management experience, a love for the job, passion, and dedication. I’m eager for the opportunity to bring these characteristics over to a store I’ve always admired.

If you’d give me the chance, I’d love to show you how I can build upon your current success and take Willis Wearables to the next level.

Karen D. Valenzuela

P.S.—What would you say to having a coffee together? I know a great cafe near your store, and I’d be happy for the chance to discuss how I can bring an increase in sales (30%) to WW this upcoming holiday season.

Manager Cover Letter

What makes this sample cover letter great? Quantifies and shows a good fit:

• Uses numbers to prove she’s the best candidate.
• Adds value to her profile by listing key deliverables.

Dear Jacqueline,

As a longtime fan of Acme’s company culture and products, I was excited to see the opening for an administrative assistant. With my lengthy experience as an administrative assistant with Fancy Malls, I know I can use my skill set and knowledge to become a valuable member of the Acme team.

In my current position with Fancy Malls, I’ve had many responsibilities and achievements that would serve me well in a role at Acme. Fancy Malls has a similar business structure and product lineup to those at Acme, so I believe I would make a smooth and quick transition. On top of that, my invoice management and directory maintenance were leading performance boosters for the company, and I’m sure that I could achieve similar results at Acme, such as:

• I saved $3,000 a year in office supplies after negotiating a new deal with the current supplier.
• I increased sales by 7% after implementing an automatic follow-up approach using a CRM program.

Obtaining the administrative assistant position at Acme would be my dream come true. I’ve long been a fan and personal user of several of your products. In fact, Acme’s unique company culture is what prompted me to seek more challenging work. Though I love being in charge of a company’s multifaceted office support, there is no other office that would make me as happy to work for. I know, should I be honored with the position, that I’d be the envy of my circle of friends!

I would eagerly welcome the opportunity to discuss your current administrative objectives and show you how my successes at Fancy Malls can translate into growth for Acme.

P.S. - I’d love the opportunity to sit down with you and go over how I can bring similar results to the 10% cost savings I achieved at Fancy Malls to the Acme office, as well.

Administrative Assistant Cover Letter

What makes this sample cover letter stand out? Shows skills like a Swiss Army knife:

• Shows adaptability and eager to meet any challenge.
• Mirrors the requirements of the job ad with her best abilities.

Perfect Cover Letter Sample

• Make it easy for recruiters to contact you .
• Address a specific person with the right salutation.
• Show your worth and fit with the company .
• Sign off to make recruiters take action .
• Highlight your unique value in the PS.

Frequently Asked Questions about Cover Letter Examples

What is a cover letter.

A cover letter is a document attached to a resume in your application that demonstrates your qualifications, relevant achievements , useful skills , and motivation to join your potential employer. It complements your resume by providing more details about your professional background so far.

Remember that your cover letter design should match your resume. See our professional cover letter templates and resume templates that work together perfectly. If you opted for a CV instead, do not hesitate to check out our professional CV templates that go well with our cover letters. Interested in the topic? Read more about the differences between a CV and a resume .

How to write a cover letter in 2024

A good cover letter should include the following parts:

• cover letter salutation
• cover letter heading
• cover letter greeting
• first paragraph with a catchy cover letter opening
• second paragraph explaining why you are the perfect fit for the company
• third paragraph with a call to action to make the recruiter realize that they do want to get in touch with you
• cover letter closing
• cover letter enclosure
• a professional sign-off

After you’ve written a cover letter example for a job you’re after, make sure to give it the right name . You can use a few more tricks in your cover letter to garner additional attention for your candidacy. To find out more, read: what to include in a cover letter .

How to format a cover letter?

When you write a cover letter, remember the following formatting rules:

• Set one-inch margins on all sides.
• Left-align all contents. Don’t use justification, it’s against the standard rules of business letter formatting.
• Use business cover letter spacing : 1 or 1.15.
• Put double spaces between paragraphs.
• Use easy-to-read cover letter fonts , such as Arial, Calibri, Verdana, Helvetica, Cambria, or Times New Roman. Keep the font size between 11 and 12 pt.

You can easily format a Word cover letter , a Google Docs cover letter , or even a LaTeX cover letter . However, remember that a good cover letter builder will help you even more by delivering pre-written phrases and ready-to-use templates. We advise you to look deeper into how to format your cover letter .

Should you use a cover letter example?

Using the right cover letter example (or letter of application ) might help you better understand what the necessary parts of the cover letter are . Seeing the right cover letter sample relevant to the position you’re after will also help you realize what a cover letter should look like . You will also witness the proper cover letter outline . And that can be enough to write a perfect cover letter .

Can a cover letter example help me prepare my job application?

Having the right cover letter example will help you prepare your job application. You can use it as inspiration, personalize some parts, and realize how quickly (with the right builder) you can write a piece that will impress the recruiter. If you’d like to learn more about creating a perfect document, read our cover letter tips .

Are Zety cover letter examples available for free?

Yes, you can access cover letter examples for 200+ professions grouped by industry on Zety for free. Now all you have to do is tailor the content proposed by Zety to your own needs and use our cover letter builder to create a job-winning sample cover letter accompanying your perfect resume .

Do you have cover letter samples for inexperienced candidates?

Selling yourself in a cover letter when you have little job experience and hard skills is doable, even if you’re writing one of these cover letters:

• Career change cover letter
• Entry-level cover letter
• Apprenticeship cover letter
• Internship cover letter
• Recent graduate cover letter

Since there are no past jobs you could discuss in your document, highlight the best of your soft skills and show your passion for learning. List all experiences gathered in extracurricular activities, additional courses, or through volunteering.

Are cover letters really necessary?

Even though it is widely believed that recruiters don’t read cover letters, you do need a cover letter in most cases. A well-written cover letter sets the tone for your resume, allowing you to point out your professional experience and special skills in more detail. It also shows your motivation to take the job.

Never hesitate to write a cover letter. Do it even if the job ad does not require it. It’s better to have a good cover letter example written than to miss an opportunity to get hired by not having it.

How long should a cover letter be?

Your cover letter length should ideally include 3–4 short paragraphs and no more than 400 words. Remember that recruiters prefer brief and easy-to-read content, so do not overwhelm them with irrelevant details.

If you feel like writing a short cover letter , you can always choose to send it not as a separately attached document, but as an e-mail message . Some recruiters might appreciate a shorter form.

Should you write a different cover letter for each job application?

You should always customize your cover letter for each company you’re applying to , as it significantly increases your chances of landing a job interview. To make your cover letter job-specific, review the job ad carefully, identify the most important things the company is looking for in the perfect candidate, and use that information to draft a compelling cover letter.

Read more on what a cover letter should say , and remember that with our cover letter builder your perfect cover letter is just a few clicks away!

Does Zety offer any resume examples that I could look at?

If you don’t know where to start with writing your resume, we suggest that you look at our resume examples . Find a sample matching your profession, tailor the proposed content to your needs, and add it to one of Zety’s resume templates . If you want more information about this, read our guide on how to write a resume .

Don’t know if you should write a resume or a CV? Read about the differences between a CV and a resume .

How can I edit Zety's cover letter examples?

You can easily copy and paste cover letter samples into any text editor or use our builder. It’s a simple step-by-step flow that lets you quickly and effortlessly edit an already-existing cover letter or create one from scratch. By providing you with pre-written phrases and suggestions, your cover letter will be ready in just a few minutes.

Try Zety's professional cover letter builder now

Cover Letter Templates

Craft a polished cover letter in minutes with our Cover Letter Builder. Choose from dozens of free cover letter templates, add pre-written content from Certified Professional Resume Writers and download in the file format you need.

Our customers have been hired at: * Foot Note

Charismatic

This professional cover letter template features a dual-tone heading to make your name stand out.

This resume cover letter template will help you tell your story with a modern font and unique design.

Try this job application cover letter template to craft a straightforward and impressive letter.

A strong font makes this cover sheet template ideal for modern architecture, technology and advertising jobs.

No matter your industry, this creative job cover letter template can help bring out your creative side.

Present your qualifications front and center with this professional cover letter template.

Catch the recruiter’s attention with this job application letter, which features your name and information aligned to the left.

This best-in-class cover letter free template will speak volumes about your professionalism.

Distinguished

This straightforward cover letter template free download places your name front and center.

The elegant design of this sample cover letter template commands attention.

Make a bold statement with this modern cover letter template, which offers customizable colors and fonts.

Grab the recruiter’s attention with the pops of color and fun icons featured in this layout. It’s the best cover letter template for creative jobs.

Change the colors and font type of this cover letter template for job applications to fit your needs.

Make a subtle statement by choosing a resume cover letter template that colorfully highlights your contact information.

Professional

The sophisticated layout of this application letter template tells employers you mean business.

A monogram graphic in the cover letter heading gives this cover sheet template a unique look.

Customer Reviews

Why you should use our free cover letter templates, we handle cover letter formatting for you.

Our templates follow standard  cover letter format  rules, ensuring you use the correct line spacing, margin spacing and proper fonts.

Professional cover letter template designs

From modern cover letter templates to creative and professional designs, our experts have designed our templates to get you past applicant tracking systems (ATS) and noticed by hiring managers.

Easy to customize templates

You can easily customize your color palette, font size, section spacing and more to fit your career goals and stylistic preferences.

We’ll help you write your cover letter

Download a cover letter template free and edit it to fit your needs, or use our  Cover Letter Builder  to guide you through each step of creating your document in minutes.

Modern free cover letter templates

These free cover letter templates are great for jobs in industries such as technology or business, where looking sharp and staying on top of the latest trends matters.

Bold cover letter template

If you want to convey that you’re a professional who is not afraid to take risks, this is the best template cover letter for you.

Blueprint cover letter template

Stand out with this colorful cover letter template free of charge. Its two-column layout neatly displays your qualifications, making them easy to read.

Charismatic cover letter template

This free cover letter template download injects some personality into your career story. Notice how two colors make the job applicant’s name pop.

Professional free cover letter templates

You can’t go wrong with the classic style of a formal cover letter template. Download one free of charge and show hiring managers you mean business.

Professional cover letter template

Simple yet effective, this template shows that basic doesn’t have to mean boring.

Deluxe cover letter template

This free resume cover letter template gives you all the room to present your accomplishments.

Executive cover letter template

This is a good cover letter template for anyone who wants to get straight to the point.

Creative free cover letter templates

Creative jobs require imaginative designs. Use these layouts to visually show your personality and make a statement, especially if you’re applying for a job in a creative industry. Download a creative resume cover letter template free of charge and show employers your creative side.

Original cover letter template

This free cover letter template combines icons, pops of color and a fun approach.

Standout cover letter template

The minimalist design detail beside your name makes this cover letter job application template unforgettable.

Centered cover letter template

Sleek fonts and bold colors make this free cover letter template download perfect for creative job seekers.

Simple and basic free cover letter templates

A clean cover letter template is the best way to communicate your information and experience. Try a simple or  basic cover letter  free of charge.

Distinguished cover letter template

This simple cover letter template has an elegant, understated style with classic fonts and dotted dividing lines.

Contempo cover letter template

Keep it classy with a basic cover letter template that never goes out of style.

Whitespace cover letter template

Give your letter a chic and intelligent look with a free cover letter template that perfectly spaces your information and boldly states your name.

Cover letter templates for top jobs

Use our  cover letter examples  for guidance and inspiration. We have plenty of examples created by experts for different jobs and scenarios that use the cover letter templates featured on this page.

Showcase your teaching experience with this unique teaching job cover letter template with a bold header.

Administrative assistant

This professional cover letter template will tell the recruiter more about your excellent time management and organizational skills.

Assistant principal

Highlight your leadership and communication skills with this application letter template.

Executive assistant

This clean and straightforward template for a cover letter presents your reliability and expert organizational skills.

Customer service representative

This sleek and elegant cover sheet template perfectly showcases your exceptional interpersonal skills.

Senior project manager

This distinguished sample cover letter template is ideal for demonstrating your management skills.

Flight attendant

Excellent interpersonal skills and a diplomatic attitude are essential for this job, so use a cover letter template that can effectively tell your story.

A no-nonsense job requires a simple and easy-to-read template for a cover letter that hits the mark.

Cover letter templates for unique scenarios

A well-written cover letter showcases your unique skills to hiring managers and demonstrates why you’re a great fit for the role. Our in-depth  How to Write a Cover Letter  guide teaches you everything you need to know about writing this important document. We have a cover letter format template for every unique situation. Try a cover letter Word template or a cover letter Pages template to customize your document quickly.

Entry-level cover letter template

When you don’t have a lot of work experience, a cover letter is crucial to market yourself as an excellent addition to the team properly.

Career-change cover letter template

When changing careers, you want a standard cover letter template showing your transferable skills, bridging your experience and the new job, and explaining why you want to work with that company specifically. Just use the content in this cover letter template as inspiration.

Employment gap cover letter template

Regarding employment gaps, you only have to address the gaps you feel comfortable discussing in your cover letter. Did you start your own business or explore artistic projects? Connect these experiences to the potential job as this sample cover letter template does.

Unadvertised position cover letter template

Don’t see a job posting? No problem! Explain how you heard about the job and why you want to join the team in your resume cover letter template.

“Cold-call” cover letter template

You came across a company you like but aren’t sure if they’re hiring. Get on their radar with a cold call cover letter that introduces who you are and your skills that could be valuable to the company, as this application letter template does.

Temporary-to-permanent employee cover letter template

You like where you work and want to stay there permanently. Use a cover letter template to explain why keeping you around is in the company’s best interest.

Seeking promotion cover letter template

You’re ready to take the next step in your career and grow within the company. Recap your experience using a professional cover letter template and convince the employer you’re more than qualified for the new job.

Applying for a different position with the same company cover letter template

Do you meet the requirements of a new position in your company? Take the leap and use a template for a cover letter to explain why you’re perfect for the role.

How to use a cover letter template

Choose a cover letter template that highlights your unique qualities..

A cover letter is an extension of your resume. It’s your chance to present yourself to the employer and explain how your skills and experience suit the job. Your cover letter design template should answer four significant points:

• Why you want the job
• How you’re prepared to handle the daily requirements of the job
• How you can fit in and adapt to the company’s culture
• How you can help the company move forward

Show your passion and interest in the company.

Use our professional cover letter templates to explain what inspires you about your potential employer. It could be the company’s mission, a new initiative, or how you can contribute to its long-term goals. Show the hiring manager you’ve already invested time researching the company; they’ll be more likely to invest in you.

Match your skills and experiences to the job’s requirements with a suitable cover letter template.

Respond directly to duties and  skills  listed in the job description, and show your capabilities in those areas through concrete examples from your own experience and training. You can also point out a challenge the company is currently facing and how you can help solve it, similar to what our cover letter templates showcase.

Encourage the hiring manager to learn more about you.

Your cover letter should incentivize hiring managers to read your resume and follow up for an interview. Be forthright. Direct the reader to examine your resume for more details on your relevant skills and accomplishments. Conclude by expressing your readiness to meet and discuss how you can contribute. If you’re unsure how to do this, you can personalize one of our cover letter templates in our Cover Letter Builder to access professionally written content suggestions tailored to your job title.

Avoid repeating information from your resume.

While your resume and cover letter template must be similar, they shouldn’t reiterate the same information.  Review your resume  and note what you want to explain further in your cover letter; it could be a set of skills, a work achievement relevant to the job you’re applying for, or a project you know will help you stand out. A free downloadable cover letter template from this page will help you tell your story to get noticed.

Tailor your cover letter template to the job.

Whether a resume or cover letter,  tailoring your document  to the job is critical. This includes using keywords from the job description in your writing, using a tone of voice that reflects the company culture and addressing the letter to the hiring manager and not “To whom it may concern.” A cover letter Word template or Apple Pages cover letter template is easy to customize.

Match your resume and cover letter template

Matching your cover letter and resume template helps you craft a polished and cohesive job application. After all, cover letters and resumes are strong when they both read and look their best. We have all the tools and guides you need to build the perfect resume to complement your cover letter.

• How to Write a Resume : Follow our in-depth guide to learn how to write a strong resume that effectively captures your skills and qualifications.
• Resume Examples : We have extensive resume examples for all jobs and industries.
• Resume Templates : From creative to modern and professional, our resume templates are designed by the same experts that create our cover letter templates, are ATS-friendly and are easy to customize.
• Resume Builder : With step-by-step guidance and expert phrases, a CV cover letter template combined with our Resume Builder makes it easy to create a resume in minutes.

Cover letter template FAQ

A cover letter is a one-page document you submit alongside your resume or  CV . Its purpose is to support the content of your resume or CV by expanding on your achievements, showcasing your personality and explaining why you’re a great fit for the company.

Even though a cover letter has a supporting role in the application process, it’s no less critical and could decide whether you get hired. Check out these  cover letter basics  and our  cover letter writing tips  to get hired fast.

Yes. A recent survey found that 83% of hiring managers, recruiters and HR staff consider cover letters essential to decision-making. We always recommend writing a cover letter because:

• It allows you to provide information that isn’t in your resume.
• It gives hiring managers and recruiters a glimpse into your personality.
• It has the space you need to market yourself as the best candidate.

Choose a cover letter layout template from this page to increase your chances of getting the job. Look at the  five qualities of every successful cover letter  to learn more.

You can write a cover letter for your resume in just 15 minutes — and we’re here to help you.

A successful cover letter should be formatted neatly for easy reading, and the content should catch hiring managers’ attention. To achieve the first goal, use a cover letter sample template as a model, and keep your letter to the point and one page long.

To ensure your content fits the bill, consult the job description and pinpoint essential  keywords  that you should mention in your letter. For example, if you’re applying to a customer service position that stresses knowledge of customer relations management (CRM) systems, mention your experience with CRM in your cover letter. 

Doing so will also help your letter pass automated  applicant tracking systems  (ATS), which many employers use to scan cover letters for the right keywords. Using an  AI cover letter generator  can help you tailor your cover letter to your target job with keywords and industry-specific content.  

Finally, your cover letter should answer the most critical question: Why are you interested in the job and the company? Explain  why you should be hired for the role  and what makes you the best fit. Employers will be impressed by a cover letter that shows you’ve done your homework and thought about how you can contribute. Download a free professional cover letter template and get started today!

A cover letter is a blank canvas where you can formally introduce yourself to the hiring manager — think of it as your sales pitch. Generally speaking, the hiring manager wants to know more about your skills and background, why you want to work for them and how you will help them. Still, this approach may differ depending on your professional experience.

For example, hiring managers will want to know why you have a career gap in your resume if you have one. If you ventured into running a small business or were affected by COVID-19, you’d want to explain what happened and show how your past experiences will help you fill this new role, as our professional cover letter templates show.

We recommend checking out our guide on what to include in a cover letter for tips from career advice experts.

Using a cover letter builder is not just OK but encouraged! Our Cover Letter Builder makes the writing process a breeze by providing over 15 cover letter templates, expert suggestions, step-by-step guidance, and customization tools to create and save as many versions of your cover letter as you want.

It’s the easiest way to assemble a professional cover letter for your resume, and all you have to do to get started is choose the downloadable cover letter template that best works for you.

A cover letter should be one page long. This  cover letter length  allows you to detail key achievements without overwhelming the reader. The recruiter or hiring manager won’t spend that much time reviewing your application, so your writing must be concise and straightforward. A work cover letter template from this page can help you organize your cover letter on one page.

If you don’t know who to address your cover letter to, here are some options to try:

• Address the cover letter to the department you’re interested in joining. For example, “Dear Creative Department,” “Dear Accounting Department,” or “Dear [Company] Team.”
• If you have the hiring manager’s name but are unsure whether to use titles like Mr., Mrs., or Ms., you can leave it out and use their full name. For example, “Dear John Smith” or “Dear Helena Law.”

Avoid starting your cover letter with greetings such as “To whom it may concern” or “Dear sir or madam” — it’s old-fashioned. This page’s cover letter samples can point you in the right direction.

How we reviewed this article

Since 2013, we have helped more than 15 million job seekers. We want to make your career journey accessible and manageable through our services and Career Center’s how-to guides and tips. In our commitment to bring you a transparent process, we present our Editorial Process .

• ResumeLab. Article. Tomaszewski, Michael.” Is a Cover Letter Necessary in 2023? Do I Need a Cover Letter? “

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Kellie Hanna, CPRW

Career advice expert.

Kellie is a Certified Professional Resume Writer with 20+ years of experience in digital media and is passionate about helping job seekers navigate their careers. She earned a B.A. in English and writing from Temple University.

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Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

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The 18 Do’s and Don’ts of Cover Letters Every Job Seeker Should Know

Posted: May 8, 2024 | Last updated: May 8, 2024

Most job seekers don’t spend nearly enough time working on their cover letters, assuming that their resume is enough to get them an interview. But when there is competition, a great cover letter can be the difference between getting an interview and getting passed over. 

Your cover letter is your first impression when you’re applying for a new job, and it should be a good one. It’s also an opportunity to show your personality and demonstrate why you’re a perfect fit for the role.

Writing a cover letter can be a daunting task, but you can do a few simple things to make the process easier. Here are some easy do’s and don’ts that can help you write a great cover letter that will impress employers.

Sell Yourself

Like your resume, your cover letter is your chance to brag (professionally) about why they should hire you. Be proud of your skills and accomplishments, and use them to explain why you are the best candidate for the job.

When you sit down to write a cover letter, think about what will grab the hiring manager’s attention and make them want to learn more about you. What can you say about your skills and experience that will set you apart from the other candidates?

If you can, include specific examples of times when you have excelled in a similar role.

Answer the Question: Why Do You Want to Work Here?

You can be more human and personable in your cover letter than in your resume. So be sure to tell the reader why you want the job . This is especially true if you are making a career change or have been out of work for a while. 

Briefly explain your situation so that the hiring manager doesn’t have any questions about why you’re applying. 

For example, you can say something as simple as: “After ten years of working in office administration, I am interested in finding new challenges in the marketing industry.” 

Address How You Meet the Needs of the Organization

There’s a reason most job applications require a resume and a cover letter. A cover letter gives you a chance to communicate with the organization and elaborate on your resume. It’s your opportunity to explain how you meet the organization’s needs and why you should be selected for an interview.  

When writing a cover letter, it’s important to focus on how you can help the company reach its goals. You need to do your research to do this.

Find out the company’s goals and plans for achieving them. Then, craft a cover letter that demonstrates how your skills and experience can help the company succeed. 

You can also use your cover letter to address some of the other job needs that may be difficult to include on your resume. These are things like having a driver’s license and access to a vehicle or details about your availability, such as when you can start.

Personalize Each Letter

Each employer should receive a personalized cover letter, but don’t worry! You can create one or two cover letter templates and tailor them for each job, just like you should do for your resume.

People still expect your cover letter to follow the formal letter format that includes the date, your name and contact information, and the company’s contact information. Be sure to update each cover letter so that it has the correct details and is addressed to the right person. Addressing your cover letter to the wrong person or sending the wrong letter with your resume probably won’t get a second look. 

If you can’t find who to address the letter to, it’s better to use something generic like “hiring manager” or “hiring team” than the wrong name.

Keep it Short

Almost everyone will tell you that your cover letter must be one page. In most cases, this is great advice. Limiting yourself to one page helps you avoid repetition and really focus on what the hiring manager needs to know.

But the truth is, your cover letter should be as long as it needs to be. 

I have been successful in submitting a two-page cover letter in the past. In this case, I was applying for a position that was actually two part-time jobs combined into one full-time job. The two roles were related but required different skills, so there was no way to address them all with a single-page cover letter.

Make sure your cover letter is free of spelling and grammatical errors. Use Grammarly (which is free) to catch spelling errors, grammar mistakes, and other language issues that you may overlook. This attention to detail will show the employer that you are taking the time to make sure that your letter is professional and that you are taking the job seriously. 

Proofreading your own cover letter (and resume) can be difficult because you have likely read it so many times that you no longer see the mistakes. Having someone else take a look at it with fresh eyes can be helpful. In addition, they may be able to offer suggestions for improvements or point out information that is missing.

Get Their Attention Right Away

Almost every cover letter starts in the same boring way: “I am writing to apply for the [position] job at [company].” This does not tell the employer anything about you or why you are qualified for the job. 

Instead, use the first paragraph to grab the employer’s attention and make them want to read more. 

You can do a few things to make your first paragraph truly stand out: 

• Tell them right away why you are qualified for the position. If you have work experience that matches the required qualifications, mention it first. 
• Use strong, active language to engage the employer and show that you are enthusiastic about the position. 
• Talk about your transferable skills, such as those you gained from previous jobs, volunteering, leadership roles, or your side hustle. Use specific examples to demonstrate how you have used these skills in the past and how they will help you succeed in the position you are applying for.

Starting your cover letter with a strong hook will immediately set you apart from other candidates and demonstrate your dedication and enthusiasm for the role.

Use Action Words

Use strong action words on your cover letter, such as: created, managed, oversaw, and implemented. These words will demonstrate your ability to take charge and get things done. Hiring managers are looking for candidates who can take the initiative and get the job done, so make sure to highlight your relevant experience and skills by using descriptive words .

Address Employment Gaps or Potential Concerns

Your cover letter is also an opportunity to explain any gaps in your employment history or to address any concerns that the employer might have about your candidacy. For example, if you took a few years off to raise your children, use your cover letter to explain how this has prepared you to return to the workforce and be an even better employee.

If you are out of work, don’t try to hide it. Employers may eventually discover the truth, so it’s better to be honest with them from the start.

Explain your situation briefly and focus on the positive – what you have been doing to stay busy and how you are excited to put your skills to use in a new role. Honesty is always the best policy, and employers will appreciate your transparency.

Don’t Repeat Your Resume

Now that you know what you should be doing on your cover letter, let’s talk about some of the things you need to avoid. 

Your cover letter is meant to elaborate on your resume, not repeat it. If it doesn’t tell us anything more than your resume already does, why are you even bothering to write one?

Hiring managers don’t want to read the same information twice. They want to see how you can add value to their organization, not just a list of your past accomplishments.

Use your cover letter to talk about your skills and experience in a more natural way. Expand on what you want an employer to know about yourself and your application. 

Don’t Be Negative

If you are applying for a new job, you are either unemployed or underemployed, hate your current job , or are worried that you may be about to lose it. None of these situations are fun to be in, but you can’t let that show in your cover letter. You have to keep it positive!

You want to show the employer that you are excited about the opportunity and are confident in your ability to do the job. 

If you hate your current job, focus on how you are looking for a new challenge and how you believe this job will be a better fit for you. Or, if you are worried you may lose your job, focus on how you are proactive and are already looking for new opportunities. 

Don’t Discuss Why You Need the Job

Everyone knows that you need a job to make money to support yourself and your family. You don’t need to explain this or the details of your specific situation in your cover letter. Mentioning that you are hoping to buy a new house next year doesn’t matter to an employer. 

What does matter to an employer is what you can do for them. They want to know how you will:

• make their company more money
• save them money
• make their company more efficient
• help them to avoid potential problems

In your cover letter, focus on what you can do for the employer, not on what they can do for you. 

Don’t Make Excuses

Making excuses will only draw more attention to your weaknesses or make you sound like a difficult person to work with.

If you don’t meet 100% of the qualifications they are looking for, that’s okay – just don’t point it out! Let them decide if it’s a deal-breaker or if they are willing to train you in that specific area. They might not even notice!

Avoid making excuses for past job experiences or choices that might negatively reflect on you. If you were fired from a job, for example, simply state that the job wasn’t a good fit and move on. Don’t try to justify your actions or make excuses—this will only make you look bad.

Don’t Lie Or Exaggerate

Many people feel the temptation to lie or exaggerate their skills and experience when applying for a new job. Although lying on your application may seem like a harmless way to make yourself look more qualified, it can lead to serious consequences.

When an employer is interested in hiring you, they will conduct a background check and call your references. If you’re caught lying on your job application, you will likely be immediately disqualified. In some cases, you may even be banned from applying to that company in the future.

Lying on your application can also be a form of fraud, which is a crime in many jurisdictions. Depending on the severity of the lie, you could lose your job, be sued, or even be prosecuted for falsifying documents.

Lying or exaggerating about your experience or education can also lead to problems down the road if you are hired for a position based on false information. For example, if you claim you are proficient at using a specific program that you don’t really know much about, you will struggle in your new role. Not being able to do your job will be stressful and raise questions with your employer. Unless you’re a quick learner, you will probably find yourself job searching again within a few months. 

So, the next time you’re tempted to fudge the truth on your application, remember the potential consequences. Be honest on your applications, and you’ll be much better off in the long run.

Don’t Send a Generic Letter

As mentioned, your cover letter should be unique to each employer and job opportunity. Don’t simply copy and paste the same letter for every job application. A few small tweaks are all you need to make your cover letter specific to each job and increase your chances of getting an interview. 

If it’s obvious that you’ve created one cover letter and are using it repeatedly to apply to dozens of jobs, it gives the impression that you don’t really care if you get this job or not – you just want any job. And while that may be true, you don’t want to create any apprehension with an employer. 

Don’t Use Clichés or Slang Terms

Avoid using clichés, slang, and overly casual language when writing a cover letter. Such language can come across as unprofessional and may not convey the message you are trying to get across in the best way possible. 

Clichés include phrases like “I’m a people person” or “I’m a go-getter.” These phrases are overused and do not add anything unique to your letter. 

Using slang can give the impression that you are not taking the process seriously. It can also make it difficult for the reader to understand what you are trying to say. Instead, focus on using clear and concise language, which will get your point across in a way that is both professional and respectful.

While it is important to be friendly and personable in your letter, being too casual can make you seem unprofessional and could hurt your chances of getting the job.

Don’t Include Unnecessary Personal Information

There are a few reasons why you should not include personal information in your cover letter. First, it is not necessary. The employer is only interested in your qualifications and not your personal life.

Second, while it may seem like a good idea to make yourself seem more relatable, including personal information can actually have the opposite effect. It can make you appear unprofessional.

Third, including personal information on your cover letter can be a privacy concern. If an employer knows too much about your personal life, they could potentially use this information against you. For example, if you mention that you have young children, the employer may assume that you will need to take time off for childcare. As a result, you may be passed over in favor of a candidate without the same responsibilities.

Lastly, sharing personal information in your cover letter could also lead to identity theft. If you include your home address or phone number, a savvy thief could use this information to steal your identity. By including personal information in your cover letter, you could be putting yourself at risk.

Overall, you should always err on the side of caution to protect your privacy. Stick to the facts and let your qualifications speak for themselves.

Cover Letters Are Tricky But Beneficial

It can be difficult to strike the right tone in a cover letter. You want to sound enthusiastic and professional without coming across as desperate or pushy. The goal is to show that you’re a good fit for the company, so focus on that. 

If you’re not sure how to get started, plenty of cover letter examples are available online. Just make sure to tailor the letter to the specific company and position you’re applying for, and only include the skills and experience that you actually have.

With these tips, you should have no problem creating a cover letter that will stand out and help you get hired.

Quick Resume Tips

If you want to make a good impression and stand out from the competition, here are 20 resume do’s and don’ts . Following these simple tips, you can be sure that your resume will make a great impression on employers.

Add Your Side Hustle to Your Resume

Job seekers are told they need to stand out if they want to get hired. But how? One of the easiest ways is to include their side hustle on their resumes . Your side hustle is teaching valuable job skills that can make you a stronger candidate. Not mentioning this on your resume or cover letter is a mistake! 

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Front Desk Manager Resume Examples

Let our Front Desk Manager resume examples lend you a helping hand during your job search! We have professional samples you can personalize to create your resume and land the job.

TABLE OF CONTENTS

• Front Desk Manager Resume Summary Examples
• Front Desk Manager Resume Work Experience Examples
• Front Desk Manager Resume Skills Examples
• Examples of Additional Resume Sections
• Examples of Resume Formats
• Don’t Forget Your Front Desk Manager Cover Letter
• Similar Resume Examples

Front Desk Manager resume summary examples

Did you know a recruiter spends an average of seven seconds scanning your resume ?

You’ll have to grab their attention quickly when your resume lands in their hands, and the best way to do that is with a resume summary.

This resume introduction consists of two to three sentences summarizing the skills, qualifications and experiences that best show you’re perfect for the job.

Experienced applicants should opt for the professional summary . However, if you’re an inexperienced candidate applying for an entry-level position, you will benefit more from an objective statement .

You can list your most job-relevant skills with a resume objective and explain how they’ll help you achieve your professional goals.

Check out the following examples to determine which approach is right for you.

Good example:

“I am an experienced Front Desk Manager with over 5 years of experience in the hospitality industry. I have a proven track record of providing excellent customer service, managing reservations, and optimizing efficiency. I have a keen eye for detail and have a strong aptitude for water efficiency, resulting in a 15% decrease in water usage.”

Why this example passes:

• Feature candidate’s success statistic to grab attention. Numbers add detail about how big the results you deliver are, e.g., test scores, passing rate and more.
• Shows career length, 11 years.
• Mentions employer-desired skills: student motivation and interactive lessons.

Bad example:

“ Experienced professional with excellent customer service skills. Highly organized and able to handle multiple tasks simultaneously. Committed to providing a positive customer experience.”

Why this example fails:

• Doesn’t include any numbers that quantify front desk manager’s performance
• Uses vague descriptions and skills.
• Doesn’t include years of teaching experience.

The fastest way to write your professional summary

Prove your value as a Front Desk Manager with a sharply written professional summary. You can choose from expert-written content suggestions using our Resume Builder !

Enter the details about the job title you held. The builder comes preloaded with auto-suggested phrasing written by resume experts.

Then, just pick from these suggested phrases that best frame your experience and customize them to your liking!

All you have to do is choose the summary phrases that best frame your experience. It’s like having a professional do it for you!

Our Builder is the quickest and easiest tool for writing a stellar Front Desk Manager resume. However, you can also dive deeper with our professional resume-writing services . Take advantage of all the tools LiveCareer offers and start landing interviews!

The reviews are in!

See what they're saying about us on trustpilot., front desk manager resume work experience examples.

As an Front Desk Manager, your work experience section is crucial to convince employers you’re the best candidate. Picking job-relevant skills and achievements is vital to write a good resume since they must directly respond to the employer’s needs. The following work experience examples will help you identify the do’s and don’ts of writing this essential resume section.

Johnson Consulting I Rolling Meadows, IL I 8/2018-current

• Managed a team of 10 front desk agents to ensure customer satisfaction and efficient operations
• Implemented new procedures to streamline the check-in process, resulting in a 20% decrease in wait times
• Trained new employees on customer service best practices and front desk operations
• Resolved customer complaints and inquiries in a timely and professional manner.
• Numbers and statistics add detail and quantify the results this front desk manager delivers: 4% improvement and a class size of 20-25.
• Good use of strong words and active language.
• References specialized value cahier provides with “individualized lesson plans.”

Malone Group I Redmond, WA I 4/2022-present

• Answered phone calls and emails
• Managed front desk operations
• Greeted customers
• Handled customer inquiries and complaints
• Lacks numbers or statistics.
• Describes general tasks, not teaching achievements or career highlights.
• Uses active verbs, but doesn’t focus on results.

Front Desk Manager resume skills examples

Here are 18 sample skills for front desk manager:

• Problem-Solving
• Cash transactions
• Time Management
• Cash Management
• POS System Operation
• Customer Service
• Quality Assurance
• Operations Management
• Administrative Support
• Payment Processing
• Strategic Planning
• Business Development
• Reservations Management
• Team Building
• Report Preparation
• Event Coordination
• Staff Management
• Staff Supervision

You should sprinkle skills and abilities throughout your resume. Include them in your professional summary, work experience blurbs and a dedicated skills section .

Examples of additional resume sections

Your Front Desk Manager resume must include your contact information, professional summary, work experience, skills and education . You can further customize your resume with extra sections to showcase other qualifications.

Here are some examples of optional front desk manager resume sections that you could add to provide greater detail:

• Additional skills
• Professional skills
• Certifications
• Accomplishments

Extra sections help you accurately showcase all the qualifications that make you an excellent Front Desk Manager. Nevertheless, stuffing your resume with irrelevant details will diminish the impact of your relevant experiences.

Examples of resume formats

You can use one of three established layouts to organize your resume sections, also called resume formats . The three resume formats are chronological , functional and combination .

Combination

Chronological.

The main difference among them is whether or not they give more visual weight to your work history or to your skills section. The format you should select for your resume is based on your years of work experience as a front desk manager.

How to choose a resume format

0-3 Years of experience

Functional formats

• Focus on skills.
• Best for first-time front desk manager who lack work experience.
• Good for people re-entering workforce.
• May omit dates in the work history section.

Organization:

• Skills listed above work experience.

3-10 Years of experience

Combination formats

• Balance skills and work history.
• Ideal for mid-career front desk manager.
• Suitable for career changers and people seeking promotion.
• Skills next to or above work experience.

10+ Years of experience

Chronological formats

• Put the most focus on work history.
• Best for front desk manager with a long, steady career.
• Most popular format.
• Preferred by recruiters.
• Work experience listed above skills.

Once you know the best format for you, it’s easy to pick a front desk manager resume template. Templates are preformatted layouts created by design professionals to ensure your resume looks amazing!

Don’t forget your front desk manager cover letter

A cover letter works hand-in-hand with your resume to make a stronger case for why you deserve the job.

Front Desk Manager must prove their attention to detail to hiring managers. Your cover letter is a better place to show your enthusiasm and personality than your resume alone.

A cover letter gives you an entire page to explain a little about yourself and what motivates you to want to be a Front Desk Manager.

Writing a cover letter is much easier with our Cover Letter Builder ! It features personalized phrases and text that you can select, add and edit in your cover letter.

You can find additional inspiration for your cover letter’s message with our cover letter examples and find a professional design in our cover letter templates library.

To understand how to write your document from scratch, check out our guide on How to Write a Cover Letter .

Similar resume examples

Want to see more resume examples for jobs related to front desk manager?

Assistant Property Manager

Construction Manager

Account Manager

Restaurant Manager

Product manager

Store Manager

More Front Desk Manager resume examples

• Warehouse Manager
• Technical Project Manager
• Operations Manager
• General Manager

Creating a Resume increases your chances of getting a job by 100%.

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Cover Letter for a Transcriptionist 2024 (With Free Example)

• May 8, 2024

Before writing a cover letter for a transcriptionist, we must have an idea about the job of a transcriptionist. So, any professional who listens converts an audio recording to text is a transcriptionist. They basically produce texts from audios and make it suitable for use in a document. In this blog, we would provide you sample cover letters for a transcriptionist job.

Who would hire a transcriptionist?

Well, it could be an individual with hearing issues or it could be an organization requiring written record of proceedings. To get a good job, a decent cover letter is required that highlights your passion, competencies, and credentials.

Transcriptionist job covers a large number of working areas like business , education, entertainment, insurance, web content, etc. But the two most common transcription work medicine and law.

Elements of Cover Letter for a Transcriptionist

While writing a cover letter for a transcriptionist you need to make sure to add such information that look appealing to hiring managers and highlights what value you can provide to the company. Below are some elements that you must include:

Header : Your contact information, date, and the recipient’s details.

Salutation : Address the hiring manager or relevant person if known.

Introduction : State the position you’re applying for and express your interest.

Skills and Experience : Highlight your transcription skills, software proficiency, attention to detail, and any relevant experience.

Accomplishments : Share specific achievements or projects that demonstrate your abilities.

Why You’re a Fit : Explain why you’re a good fit for the role and the company.

Closing Paragraph : Reiterate your interest, express gratitude, and suggest the next steps.

Closing : End with a professional sign-off (e.g., “Sincerely”) and your name.

Optional Elements : Include a postscript, references, or additional information if relevant.

Writing a Cover Letter for a Transcriptionist

• Study the Job Description : Carefully read the job description to understand the specific skills and qualifications the employer is looking for in a transcriptionist.
• Format Your Cover Letter : Use a professional format with clear headings and a clean layout. Choose a standard font and keep the formatting consistent throughout the document.
• Header : Include your contact information and the date at the top of the page. Below that, include the recipient’s details (name, title, company, address).
• Salutation : Address the hiring manager or relevant person using their name if possible (e.g., “Dear Mr./Ms. [Last Name],”).
• Introduction : Start by mentioning the position you’re applying for and where you found the job listing. Express genuine enthusiasm for the opportunity.
• Skills and Experience : Highlight your transcription skills, including typing speed, accuracy, and familiarity with transcription software. Discuss any specialized training or certifications you have that are relevant to the role.
• Accomplishments : Provide specific examples of your achievements in transcription, such as meeting tight deadlines, maintaining accuracy in challenging situations, or improving transcription processes.
• Why You’re a Fit : Explain how your skills and experience align with the job requirements outlined in the job description. Emphasize what sets you apart from other candidates and how you can contribute to the company’s success.
• Closing Paragraph : Reiterate your interest in the position and your enthusiasm for the opportunity to join the company. Thank the hiring manager for considering your application and express your willingness to provide further information or schedule an interview.
• Closing : End with a professional sign-off (e.g., “Sincerely” or “Best regards”) followed by your name.
• Optional Elements : Consider including a postscript to highlight a key point or add a personal touch. You can also mention that you’ve attached your resume for further reference.

Cover Letter Template for a Transcriptionist

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Hiring Manager’s Name]

[Company Name]

[Company Address]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the transcriptionist position at [Company Name], as advertised on [where you found the job listing]. With [number] years of experience in transcription and a passion for linguistic precision, I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I honed my transcription skills, achieving a typing speed of [typing speed] words per minute with exceptional accuracy. I am proficient in using a variety of transcription software and have experience transcribing audio files across various industries, including [mention any relevant industries]. Additionally, my attention to detail and ability to maintain confidentiality ensure that I consistently deliver high-quality transcriptions on time.

I am particularly impressed by [mention something specific about the company or job posting], and I am eager to bring my skills and expertise to [Company Name]. I am excited about the opportunity to contribute to your team and help elevate transcription standards within your organization.

Thank you for considering my application. I am looking forward to the possibility of discussing how my skills align with your needs further. Please find my resume attached for your reference.

Cover Letter Example for Transcriptionist

Certainly! Here’s a more specific example of a cover letter for a transcriptionist position:

Isabella Thompson 123 Main Street Anytown, USA 12345 [email protected] (555) 123-4567 [Date]

Ms. Emily Johnson Hiring Manager ABC Transcription Services 456 Oak Avenue Anytown, USA 54321

Dear Ms. Johnson,

I am writing to express my interest in the transcriptionist position at ABC Transcription Services, as advertised on your company website. With over five years of experience in transcription and a strong dedication to accuracy and efficiency, I am confident in my ability to contribute effectively to your team.

During my tenure at XYZ Transcription Solutions, I transcribed a wide variety of audio files, including medical dictations, legal proceedings, and business meetings. My typing speed of 80 words per minute, combined with meticulous attention to detail, allowed me to consistently produce accurate and error-free transcripts. I am proficient in using transcription software such as Express Scribe and have experience working with different audio formats.

What excites me most about the opportunity at ABC Transcription Services is your commitment to providing high-quality transcription services to clients in the healthcare industry. I am eager to leverage my experience in medical transcription to contribute to your team’s success and uphold your company’s reputation for accuracy and professionalism.

Thank you for considering my application. I am enthusiastic about the possibility of joining ABC Transcription Services and contributing to your team. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your company. Please find my resume attached for your review.

Isabella Thompson

Is it hard to be a transcriptionist?

Well, the work of a transcriptionist may be hard because sometimes the audio files are not clear even some are with background noise and hard to transcribe. And the work should be precise means need utmost focus and attention.

Is transcriptionist a paying job?

You can earn more than $30 per hour as an experienced transcriptionist.

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