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How to Work with Presenter View in PowerPoint

Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times. For more information, check our article about PowerPoint presentation shortcuts .

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How to View Notes in PowerPoint While Presenting With One Monitor

Presenting a PowerPoint is a great way to engage and inform an audience, but it can be challenging to keep track of your notes while you’re presenting. Fortunately, PowerPoint includes a feature that allows you to view your speaker notes on one monitor while your audience sees the presentation on another. This makes it much easier to stay on track and deliver your message effectively. In this guide, we’ll take a detailed look at how to view notes in PowerPoint while presenting with one monitor, as well as some tips for getting the most out of this feature.

Table of Contents

Why Viewing Notes While Presenting is Important

When giving a presentation, it’s important to have access to your notes to stay on track and avoid missing important points. Viewing your notes while presenting can also help you remember key details and ensure that you’re delivering the information in an organized and effective manner. This can be especially important if you’re presenting complex or technical information. By having access to your notes, you can make sure you’re covering all the necessary points and answering any questions that might come up.

Another benefit of viewing your notes while presenting is that it can help you feel more confident and prepared. Knowing that you have your notes to refer to can alleviate any anxiety or nervousness you may feel about presenting. It can also give you a sense of security, knowing that you have all the information you need at your fingertips. By feeling more confident and prepared, you’re more likely to deliver a successful presentation that engages your audience and effectively conveys your message.

Understanding the Need for One Monitor

Using Presenter View in PowerPoint allows you to view your notes on your laptop or primary monitor while the audience sees only the presentation on the projected screen, even if you only have one monitor. This feature is particularly useful when you don’t have a dual-monitor setup. Presenter View provides a separate interface for the presenter that includes the current slide, speaker notes, and upcoming slides, ensuring that you can deliver your presentation smoothly without revealing your notes to the audience.

How to Access Notes in PowerPoint

Accessing your notes in PowerPoint while presenting on a single monitor is straightforward with Presenter View. To use Presenter View, start your PowerPoint presentation and go to the “Slide Show” tab in the ribbon menu. Then, check the “Use Presenter View” box. When you start the slideshow, your presentation will appear on the projected screen, while your notes and controls appear on your primary monitor. This allows you to reference your notes discreetly during the presentation.

Step-by-Step Guide to Viewing Notes in PowerPoint

Here’s a step-by-step guide to viewing your notes in PowerPoint using Presenter View:

• Open your PowerPoint presentation.
• Navigate to the slide on which you wish to start presenting.
• Select the “Slide Show” tab in the ribbon menu.
• Check the “Use Presenter View” box.
• Start your presentation by clicking on “From Beginning” or “From Current Slide.”
• Your notes will appear on your primary monitor, while the audience will see only the slides on the presentation screen.

Remember, your audience will not see your notes, allowing you to discreetly reference them during your presentation.

Tips for Presenting With One Monitor

Here are some tips for presenting with one monitor:

• Practice your presentation beforehand to make sure you’re comfortable with the software and know how to access Presenter View.
• Use the Presenter View to keep track of key points and ensure that you’re covering all the necessary information.
• Put your notes in bullet-point format to make them easy to follow and read while presenting.
• Use concise language and avoid excessive text on your slides.
• Maintain eye contact with your audience as much as possible, even when referencing your notes.

How to Customize Your Notes View in PowerPoint

PowerPoint allows you to customize your notes view to suit your preferences. To do so, enter Presenter View and hover over the notes section. You can then adjust the font size and formatting to make your notes easier to read. Additionally, you can rearrange the on-screen elements in Presenter View to suit your presenting style.

Shortcut Keys for Easy Navigation Through Notes

PowerPoint includes a number of keyboard shortcuts that can help you navigate through your presentation easily. Here are some of the most useful ones:

• Use the “N” key or the right arrow to move forward one slide at a time.
• Use the “P” key or the left arrow to move backward one slide at a time.
• Press “Ctrl” + “S” to access the “All Slides” view, where you can select a specific slide to jump to.

Troubleshooting Common Issues When Viewing Notes

If you’re having trouble viewing your notes in PowerPoint using Presenter View, ensure that Presenter View is enabled in the “Slide Show” tab. If the notes are not appearing, try restarting PowerPoint or your computer to resolve any temporary glitches. Additionally, check that your screen resolution and display settings are correctly configured to support Presenter View.

Alternative Methods for Viewing Notes While Presenting

If you prefer not to use Presenter View or encounter difficulties, you can print out your notes and refer to them as needed. Another option is to split your screen, displaying the presentation in a window on one half and a document with your notes on the other half. This method requires you to manually scroll your notes, but it can be a useful alternative.

Best Practices for Using Notes During a Presentation

Here are some best practices for using notes during a presentation:

• Don’t rely too heavily on your notes–practice your presentation beforehand and aim to deliver your message in a natural, conversational tone.
• Use your notes as a guide rather than a script.
• Keep your notes organized and easy to follow.
• Make sure to address any questions or concerns that come up during the presentation.
• Try to engage with your audience and create a rapport with them.

Benefits of Using One Monitor While Presenting

Using one monitor while presenting with Presenter View has several benefits. It allows you to reference your notes discreetly, helps you stay organized and on track, and enables you to maintain better eye contact with your audience. This setup can also simplify your presentation space and reduce the risk of technical issues.

Advanced Techniques for Managing Your Presentation and Notes on One Monitor

As you become more comfortable with Presenter View, you can explore additional features such as the thumbnail strip to preview upcoming slides, the timer to keep track of your speaking duration, and the ability to zoom into a particular slide detail during your presentation.

How to Switch Between Different Views During Presentation Mode

To switch between different views during presentation mode, you can use the following methods:

• To access Presenter View, start your slideshow and press the “Alt” + “F5” keys.
• To exit Presenter View and return to the normal view, press the “Esc” key.
• To black out the screen during the presentation, press the “B” or period key.

How to Control Slides, Animations and Media During the Presentation with One Monitor

During your presentation, you can control slides, animations, and media with the following actions:

• To advance to the next slide or animation, press the right arrow key or click the left mouse button.
• To return to the previous slide or animation, press the left arrow key.
• To play a video or audio file, click on it directly or use the media controls in Presenter View.
• To pause or stop the media, use the media controls in Presenter View.

With these tips and techniques in mind, you should now be well-equipped to view your notes in PowerPoint while presenting with one monitor. Remember to practice beforehand and experiment with different techniques to find the ones that work best for you. With a little bit of preparation and practice, you can deliver a confident and effective presentation that engages and informs your audience.

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How to use Presenter View in PowerPoint

• Categories: PowerPoint productivity , Presentation skills
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Think of PowerPoint’s Presenter View like the cockpit of an aeroplane (or airplane for our American readers!). Like an experienced pilot, you have all the controls you need at your fingertips when you’re navigating your slides, whether you’re presenting online or in person, helping you give a seamless presentation and leave your audience seriously impressed.

Presenter View in PowerPoint works best if you have two monitors. On one monitor, you can display your slides for your audience to see. On the other, you have your own private view (which isn’t visible to your audience), where you can see your notes and the upcoming slide while you’re presenting.

How to start using Presenter View in PowerPoint:

– Open your presentation. – Select Slide Show in the top ribbon. – Make sure Presenter View is selected in the Monitors section. – Choose from the dropdown menu which monitor you want your presentation to appear on. (Presenter View will automatically appear on whichever monitor you don’t choose.) – When you’re ready to start presenting, click From Beginning in the Start Slide Show section of the PowerPoint ribbon, or click the Slide Show icon in the bottom right of the screen, or hit the Alt + F5 keys on your keyboard to start your presentation in Presenter View.

PowerPoint Presenter View’s most useful features (by number!):

• This is your current slide. This shows you what your audience can see. This should be the same content that is displayed on your other monitor. The timer in the top-left corner lets you keep an eye on how long you’ve spent on the slide so far, helping you to pace your presentation. You can pause or reset the timer using the icons to the right.
• Here you can see your speaker notes. While we don’t generally recommend that you read out your speaker notes like a script (because it can make you sound like a monotonous robot and make your audience disengage very quickly), it can be useful to have some prompts in the speaker notes so that you know what happens with each mouse click and so that you don’t forget the key points on each slide. You can use the font icons in the bottom left of this panel to make your speaker notes larger or smaller.
• The tracker shows you how far through your presentation you are. Click the forward or back arrows to navigate to your next or previous animation. Hitting the forward or back keys on your keyboard will do the same thing.
• This is a preview of your next animation or next slide. This shows you what’s coming up next, which helps you to transition seamlessly from one slide to another.
• The Pen and laser pointer:  This allows you to write on or highlight a particular part of your slide as you present. Adding ink annotations while you’re presenting won’t change your original slides – you can choose whether to keep or discard your annotations when you end your slide show.
• The See all slides tool: Click this to view thumbnails of all the slides in your presentation without your audience seeing. This means you can jump straight to a specific slide without flicking through all the slides in between.
• The Zoom tool:  Use this to magnify a specific part of your slide. This is handy if you need to draw your audience’s attention to a particular detail.
• The Black or un-black tool:  Use this to blank out the screen the audience sees. This is helpful whenever you want to release your audience’s attention from the slide content and back to you (e.g., during a Q&A). You can choose whether you want the blank screen to be black or white by clicking on the More slide show options icon at the far-right end of the toolbar.
• Toggle subtitles:  Use this to turn automated subtitles on or off. You can adjust subtitle settings (such as language and where the subtitles appear on your slide) by clicking on the More slide show options icon.
• Click Show taskbar to open another program on your private monitor. This can be useful if you need to pull up another document without changing what your audience sees.
• Select Display settings to swap the monitors your slides and Presenter View appear on.
• Click End slide show when you’ve finished presenting. Hitting the Esc key on your keyboard will also close Slide Show mode and Presenter View.

And there you have it! Now you know everything there is to know about PowerPoint’s Presenter View. Give it a try next time you present – you might find it helps you to navigate and deliver your slides more confidently.

And for more tips on presenting, check out our ULTIMATE guide to presentation skills .

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How to view Notes in PowerPoint with Presenter view

How to view notes in powerpoint presenter view, hemants@twc.

Present Better with PowerPoint Presenter View: Tips & Tricks

The PowerPoint presenter view is the ideal tool for your presentation. The PowerPoint presenter view is the ideal tool for your presentation. It allows you to display your speaker notes and slides on your computer while presenting. Meanwhile, your audience will see the presentation without your notes on another screen or projector.

What is PowerPoint presenter view?

The PowerPoint presenter view is a presentation mode that allows presenters to see a preview of the next slides as well as their speaker notes. The advantage of this mode is that your audience will only see the current slide and nothing else.

PowerPoint presenter view: advantages

Presenter view offers a number of features that can help you streamline and improve the flow of your presentations:

1. You can add notes to each slide. This gives you more freedom and you won’t have to struggle with clumsy index cards. You can individually design the notes for each slide and, when you switch slides, you’ll see that slide’s notes as well.

2. You always see the current slide number (e.g., slide 5 of 13). That way, you can begin preparing for the next slide. You receive an overview of the entire presentation throughout.

3. A preview image on the side of your presentation always shows you the next slide.

4. A timer notifies you of how much time has elapsed. This is especially helpful if you have a limited amount of time to present.

5. You can use the pen tools to mark, highlight and augment your slide content . These freehand markups can even be saved afterwards.

6. You can view a thumbnail overview of all your presentation slides. This lets you choose slides freely and jump from slide to slide.

7. You can use the magnifying glass to enlarge individual sections of the current slide. The virtual laser pointer allows you to highlight specific points .

8. During breaks and discussions, you can fade to a black screen and don’t have to turn off the projector. This allows you to restart the presentation in less time.

How to set up PowerPoint presenter view with a projector 

PowerPoint presenter view requires two separate monitors. This often includes a projector. Here’s how to properly set up a projector:

1. Connect your laptop to the projector. Make sure the laptop isn’t switched on.

2. When you turn on the laptop, the projector will recognize it as a second screen.

3. When you start Microsoft PowerPoint, you should see the same image on both screens.

4. Now press the Windows + P key combination and then select Extend . Click on the check mark to the right of Presenter View in the Slide Show tab.

5. You’ll now see the different views on your two monitors. As the presenter, you’ll see the presenter view while your audience will see the current slide.

6. Normally, presenter view is automatically displayed on the correct monitor (namely, yours). If it still appears on the audience screen, set it to Primary Monitor in the Monitor drop-down menu. Presenter view should now run on your monitor.

How to disable PowerPoint presenter view  

To disable presenter view during your presentation, simply uncheck the Presenter View box in the Slide Show tab.

Tips for optimal use of the PowerPoint speaker view

1. practicing the presentation in advance.

If you want to use this tool effectively, you should be confident in using it . Therefore, test it extensively beforehand to be able to confidently operate the tool when it matters. In addition, also go through your presentation whilst projecting the speaker view. This way you can guarantee a more fluent presentation and fill in missing or insufficient notes.

2. Designing effective presentation notes

To ensure your notes are effective, keep them concise and to the point so you can access them quickly and easily during the presentation. Avoid long paragraphs and instead focus on bullet points that summarize the main ideas and important details .

By highlighting key terms or using abbreviations , you can make your notes easier to read. Your notes should also be large enough. To adjust the size of notes and previews, simply drag the edges of the relevant elements until they reach the desired size.

Be sure to structure your notes well to support the flow of your presentation and ensure a smooth transition between slides.

3. Managing time and breaks during the presentation

The integrated timeline allows you to always keep track of time during the presentation. To make the best use of your time, it is important to plan your presentation carefully and include breaks, if necessary, to give your audience time to process the information.

Be sure to use pauses deliberately, for example, to answer questions or emphasize important points. Also use the time display to keep track of your presentation speed so you don’t speak too fast or too slow to keep your audience’s attention.

This way, you guarantee a well-structured and engaging presentation that is both informative and enjoyable for your audience.

4. Integration of interactive elements

It’s no secret that interactivity in presentations helps keep the audience’s attention . Speaker View in PowerPoint offers the possibility to insert media and interactive elements into your presentation to make it more visually appealing and interesting.

For example, you can integrate videos, audio clips, animations, and interactive polls . Use the Speaker View to control the flow of media playback and make sure everything works smoothly.

For more ideas on how to make your presentations interactive, see the article “ Interactive presentations “.

5. Updating slides

PowerPoint presenter view allows you to update slides during your presentation. Dies This is really useful if you’ re in a team working on your presentation and changes are still being made, possibly right up to the last minute. To activate this setting, go to Set Up Slide Show from the Slide Show tab and select Keep slides updated .

Pro tip: Use shortcuts during your presentation

Shortcuts are keyboard combinations that allow you to quickly access certain PowerPoint functions. Here are five useful shortcuts which can simplify your presentations, especially in presenter view:

• Fade to the next slide by pressing the Enter key or the right or down arrow keys .
• To go back to the previous slide, press either the up or left arrow key .
• To jump to the last slide of your presentation, press the End key .
• If you want to skip slides during your presentation, press the slide number on your keyboard + Enter .
• To make your screen appear white or black, select either W or the comma key for a white screen and B or the period key for a black screen . These functions can be especially helpful when you want to make sure that the audience’s entire attention is on you and not the screen.

For more useful shortcuts to make working with PowerPoint easier, feel free to check out our blog .

Use PowerPoint presenter view for better presentations

Presenter view makes it much easier for you to present and navigate your presentation. Thanks to many useful features, you can make your presentation more fluid and hold your audience’s attention.

Feel free to contact us at [email protected] with any questions about presenter view and PowerPoint in general. We’ll help you out.

Are you looking for visually supportive and professionally designed slide templates? Feel free to have a look around our store. Here we have numerous slides prepared for you to download on a wide variety of (business) topics. Take a look today! ► To the store

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PowerPoint presenter view in Zoom—with one monitor

Are you teaching remotely using Zoom? And you only have one monitor? Do you miss using PowerPoint presenter view in your classroom?

PowerPoint presenter view

This is what presenter view looks like. When you have a computer screen and a projector (or a second monitor), this is the view on your computer screen, and the slide alone shows on the projector (or second monitor). In this presenter view screen, you can see your next slide on the right, and right below that are any notes you’ve entered for the slide your audience is currently viewing. Under the currently-viewing slide are a few tools: pen/pointer, see all of the slides in your presentation (handy for jumping around your slides), magnifying glass for zooming in on a part of your slide, and black out the slide you are showing. Click the 3-dot icon for a few more options.

While you have all of those nifty tools at your disposable, this is what your audience sees projected on the screen.

To get presenter view, edit your PowerPoint, click the Slide Show tab, then check the “Use Presenter View” box.

If you have one monitor, however, and run your slide show, you will just see the slide like your audience would. To get the presenter view, right-click on the slide and select presenter view.

Using single-monitor PowerPoint presenter view with Zoom

To use presenter view with Zoom, it’s easy with two monitors. All you need to do is share the screen with the slide on it.

However, if you only have one monitor, you probably don’t want to share your entire presenter view screen. Good news. You don’t have to. You can choose to share only the slide portion of your presenter view screen.

In Zoom, click on Share Screen, then select the Advanced tab.

Then click Portion of Screen, and click the Share button.

A green box will appear. Whatever is in the green box is what your Zoom audience will see. Click and drag the bar at the top of the box to move it. Click and drag the sides/bottom/corners to resize it.

Zoom will remember the box size and location from session to session.

Before closing your PowerPoint presentation, stop sharing. If you don’t, when you close your PowerPoint, whatever is inside that green box will appear to your Zoom audience. When I closed my PowerPoint just now without stopping my Zoom screen share, my email was inside the green box – viewable to everyone who was in my Zoom room. Fortunately, I was the only one in my Zoom room, so no harm done. When you are done sharing, always stop sharing before doing anything else. As an added precaution, close all programs you are not going to be using before starting your Zoom session.

• Click to share on Facebook (Opens in new window)
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1 thought on “ PowerPoint presenter view in Zoom—with one monitor ”

Perfect timing, Sue. I was JUST struggling with this trying to manage my single screen (eg, propping my cell on a soup can to record ppt on my monitor) and your step-by-step instructions streamlined the process. Thanks!

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Permanently swap Powerpoint presenter view and slide show

I have a dual monitor setup where my main monitor is monitor #2.

Whenever I start a Powerpoint slideshow, the slideshow itself appears on monitor #1, and on monitor #2 I get a "presenter view". I can use the top-bar UI to switch between the two monitors (slideshow on #2, presenter view on #1) - that works fine. However, this setting doesn't persist.

Can I make Powerpoint remember to start slideshows on monitor #2 instead of #1?

• multiple-monitors
• microsoft-powerpoint
• default-settings
• persistence

On the Slide Show tab, under Monitors, you can choose which monitor to use as your presenter view monitor. PowerPoint will remember your choice for all presentations.

This was done on PowerPoint 2019, not sure about older versions.

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Not the answer you're looking for browse other questions tagged multiple-monitors microsoft-powerpoint default-settings persistence ..

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• Use Presenter View Video
• Add speaker notes​ Video
• Practice and time your presentation​ Video
• Record a presentation Video
• Print a presentation Video

Use Presenter View

PowerPoint Presenter View shows you the current slide, the next slide, and your speaker notes, to help you focus while presenting and connect with your audience. 

Select the Slide Show tab.

Select the Use Presenter View checkbox.

Select which monitor to display Presenter View on.

In Presenter View , you can:

See your current slide, next slide, and speaker notes.

Select the arrows next to the slide number to go between slides.

Select the pause button or reset button to pause or reset the slide timer in the upper left.

See the current time to help you pace your presentation.

Select the font icons to make the speaker notes larger or smaller.

Select the annotations pen icon to draw on the screen in real time, or select a laser pointer.

Select the thumbnail icon to see all the slides in your presentation and quickly jump to another slide.

Select the magnifying glass icon to zoom in on a particular part of a slide.

The screen icon let's you make the screen temporarily black to focus the attention on you.

Select END SLIDESHOW when you're done presenting.

Start the presentation and see your notes in Presenter view

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