Fax Cover Letter
Fax cover letter template.
Author : Brent Weight and Jon Wittwer
License : Limited Use
Fax Cover Letter vs. Fax Cover Sheet
There is a difference between a fax cover letter and a fax cover sheet . The cover letter is a more personal detailed informative page whereas the cover sheet is less personal and usually includes much less information. A cover letter usually is sent along with resumes and other business reports to non-familiar entities. A cover sheet usually accompanies a document where the correspondents are somewhat familiar with each other. For a cover sheet, you can download our Fax Cover Sheet Template .
Tips for Fax Cover Letters
- Keep it simple. Too much information will quickly throw off your recipient and make them less likely to care about what's in the rest of your fax.
- Keep it neat and clean. Your fax cover letter is a representation of what your recipient will see in the rest of your transmission. Use clean and concise language. Just because you understand a word does not mean the recipient will, so avoid using slang terms and technical jargon.
- Give as much information as necessary to keep the recipient wanting to read through the rest of the fax. If you give them too much information, the recipient will think they have read enough to get the gist of it.
- Pay attention to the recipient's business hours. Some businesses may be open until 8 or 9 but they only want to get faxes between the hours of 8 to 6. If received later, the information may be marked as received the following business day.
- Long letters are less likely to be read, so keep your fax cover to one page.
- Make sure a fax cover letter is marked as CONFIDENTIAL if the accompanying documents are confidential.
Sample Fax Cover Letters
Example 1 - fax containing documents to sign.
The ABC Barn 123 S. 1000 E. Ste. 1 Business Town, Business State 12345 (123) 456-7890 www.abcbarn.com
TO: C.E.O. Gary Fischer (987) 654-3210
FROM: C.E.O Sarah Tobler (123) 456-7890
DATE: 1/1/15 Pages: 5 (Including cover letter)
The following pages contain the summary of our plans to incorporate your recently acquired company into our business circle and will outline what we plan to do with everyone that worked for you. Also included is a copy of the purchase agreement that we have both signed as part of this merge.
I am sending this fax to you so that you and I both have a copy of the plans and an extra copy of the purchase agreement and I would appreciate it if you could send me back a signed copy so that I know that you received my fax and that you are ok to proceed with our company's plans.
Example 2 - Fax Cover Letter for Submitting a Resume
James Henry III 1 Fiji Way Your Town, Your State 98765 568 974-2013 www.myresume.com
TO: Taco Tower H.R. (987) 654-3210
FROM: James Henry III (123) 456-7890
DATE: 1/1/15 Pages: 3 (Not including cover page)
This fax contains my Resume and the accompanying cover letter for the position as Assistant Manager at your 2398 Kings Way location.
I am sending this fax in response to the ad I found on craigslist advertising for the Assistant Manager position and, once you read the contents of this fax, you will see that with my background I am extremely qualified for the job and I hope to hear back from you soon.
References and Resources
- Microsoft Template Gallery - templates.office.com - Includes a few Fax Cover templates.
- The Scanner-Friendly Resume - www.njit.edu - Provides tips for making a resume that can be easily and correctly read by a scanner.
- Choosing an Online Fax Service - labnol.org - This article can help you figure out what to do when you need to send a fax without access to a fax machine.
- How to Make a Simple Cover Letter - yourbusiness.azcentral.com - A step-by-step guide to making a fax cover letter using different computer programs.
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by faxcoversheet | Aug 28, 2023 | Blank | 0 comments
Fax cover letter comes in handy when it comes to sending important documents securely. Fax is still used as a mode of communication even though there are plenty of communication modes available.
If you have important or confidential documents to send for work, school, or personal matter then do check out the fax cover letter templates here and download a suitable one for your use.
There is a section on a cover sheet where messages, comments, or other important information can be added. Faxing is a part of government offices, medical sector, professional sector, and academic sector.
A fax cover letter is the very first thing that the recipient would see. The contact information of both sender & receiver, fax number, fax subject, etc is written on a cover letter.
Fax Cover Letter PDF Example
If you are wondering what’s written on a cover letter then please note that the date, number of fax pages, name & address of recipient, fax number, fax subject, a short messages is usually covered on a cover letter. For a business fax cover sheet, there is a section to include the name & logo of a company for branding purposes.
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Free Fax Cover Letter Template Word
Check out the editable fax cover sheet template below. You can download this letter in .doc word format. You can make the necessary changes as per your work need or requirement.
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Blank Fax Cover Letter Sample
A blank fax cover page has empty fields where information can be added by a sender. The sample of blank fax cover sheet is shared below.
How to Make a Fax Cover Sheet
Making a fax cover sheet is no rocket science, you need to have a basic knowledge of using MS Word to create a fax cover sheet. Creating a cover letter from scratch may consume some time and efforts. In order to save the time & efforts of our users, here we have shared free fax cover sheet samples and examples, download or print any of the cover sheet from here and use it for your work requirement.
Many people wonders why faxing is still relevant? Faxing is one of the oldest and secure mode of communication specially when it comes to send confidential information.
You can see the use of fax machines in government offices, medical offices, and many companies as well. If you are a part of the organization or business where faxing is done then make sure to know about the cover sheet or letter, how to make it, how to properly fill it, and what’s the purpose of using it.
Free fax cover pages are shared on this page that can be used for both personal and professional work. For business or professional work, make sure to add logo and name of a company, use the formal font & design only. For personal work, you can choose to add whatever font or design you like. A variety of cover letters are available here, download any of the template, and print as many copies as you want.
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Home » 7 Best Fax Cover Letter Samples [Free]
7 Best Fax Cover Letter Samples [Free]
Want to write a Fax cover Letter When sending a fax, it is always best to include a cover letters. This helps the recipient to understand what the fax is about, and who it is from. It also helps to ensure that the fax is received and reviewed in a timely manner. There are many different ways to write a fax cover letters, but there are some essential elements that should always be included.
The first element is the sender’s information. This should include the sender’s name, address, and phone number. The second element is the recipient’s information. This should include the recipient’s name, address, and fax number. The third element is the date. The fourth element is a short description of the document or documents being sent. The fifth element is any additional information that might be helpful to the recipient, such as “urgent” or “confidential”.
By including all of these elements, you can be sure that your fax will be properly received and reviewed. Additionally, using one of the seven best fax cover letter samples below can help you to create a professional and effective fax cover letter.
Table of Contents
How To Write a Fax Cover Letter
A fax cover letter is an important part of sending a fax. It is a sheet that gives the recipient of the fax important information about who is sending the fax and what it is for. A fax cover letters also serve as a way to introduce the sender and can help to build rapport between the sender and recipient. There are many different types of fax cover letters, but there are 7 that stand out as the best.
The first type of fax cover letter is the standard cover letter. This type of cover letter is perfect for when you need to send basic, no-frills fax. It includes all of the essential information, such as the sender’s name and contact information, the date, and the recipient’s name and contact information.
The second type of letter is the customized fax cover letter. This type of letter allows you to include more personal information about yourself and your company. It can also use to include a logo or other branding elements.
The third type of letter is the short fax cover letter. This type of letter is perfect for when you need to send short fax – one that is less than one page in length. It includes all of the same essential information as a standard letter, but it takes up less space.
The fourth type of fax cover letter is the long fax cover letter. This type of fax cover letter is perfect for when you need to send long fax – one that is more than one page in length. It includes all of the same essential information as a standard fax cover letter, but it allows you to include more detailed information about yourself and your company.
Related: How To Write a Cover Letter (And Get Hired in 2022!)
Fax Cover Letter
To Whom It May Concern,
I am sending you this fax in regards to (insert issue here). I have enclosed (type of document) for your review. If you have any questions, please do not hesitate to contact me at (insert contact information here).
Thank you for your time,
Related: Finance Cover Letter: 07 Samples & Examples ideas
Fax Cover Sheet Example
I am sending a fax to ____________ (name/department) at ___________ (company name). The document is _____ pages long, including this cover sheet. Please let me know if you have any questions or problems receiving the fax.
Contact Information (phone number
Related: Administrative Assistant Cover Letter: 15 Examples & Templates Included
Fax Cover Sheet Printable
Please find attached a printable fax cover sheet. This can use for sending important information or documents quickly and easily.
(Your name)
Related: 7+ Best Art Director Cover Letter Examples
Fax Cover Letter Template
I am sending you this fax in regards to (name of issue). This is a very important matter that needs to address as soon as possible. I have included all of the relevant documentation and information regarding this issue in this fax.
Please review the information and get back to me at your earliest convenience. Thank you for your time and attention to this matter.
(Your contact information)
Related: 9+ Best Mechanic Cover Letter Samples & Templates
Generic Fax Cover Sheet
I am sending you this fax in regards to ___________________________. Enclosed, you will find ____________________________. If you have any questions, please do not hesitate to contact me at _____________________.
Your name here
Related: Generic Cover Letter: 09 Samples & Examples
5 Things to Include In a Fax Cover Letter
- The fax cover letters should include the name and address of the sender, as well as the name and address of the recipient.
- The fax cover letters should also include the date on which the fax will be sent.
- The fax cover letters should briefly describe the contents of the fax.
- The fax cover letters should indicate whether or not the recipient is expected to reply to the faxs.
- Finally, the fax cover letters should include a daytime telephone number in case the recipient needs to contact the sender. By following these simple guidelines, you can be sure that your fax will be received and understood by its intended recipient.
Related: What is Cover Letter? Complete Guide To Get any Job.
The best way to get started with fax cover letters is to find some samples online. There are plenty of sites that offer free fax cover letter templates, and you can easily find one that suits your needs. Once you have found a template, simply fill in your contact information and message. Be sure to include your name, address, and phone number so that the recipient can easily get in touch with you. You may also want to include a brief message about why you are sending the fax.
For example, you might say that you are sending a resume or application for a job. Keep your message clear and concise, and be sure to proofread it before sending it. With a little bit of effort, you can easily create professional fax cover letters that will help to improve your chances of getting your application noticed.
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How to Write a Fax Cover Sheet
Effectively sending a fax takes more than just transmitting the pages of the actual document. Without also including a fax cover sheet as page one, you expose yourself to a few easily avoidable risks, like disclosing confidential information, creating uncertainty about the intended recipient or document purpose, or simply appearing unprofessional.
Luckily, it’s easy to create a fax cover sheet and include one with every fax you send. We’ll show you how.
Write Your Fax Cover Sheet in 3 Easy Steps
If you’re going to send a fax, you want to make sure to include a fax cover sheet with every transmission. The cover sheet makes the who, what, and why about your fax crystal clear to the receiver. A fax cover sheet also serves as a layer of protection for confidential or sensitive documents.
Fax cover sheets are easy to create, and it takes just three steps.
- Decide How You Want to Send Your Fax
- Identify All Essential Cover Sheet Information
- Create A Fax Cover Sheet Template
Ready to level up your faxing game? Let’s get to it.
1. Decide How You Want to Send Your Fax
Today, you have options when it comes to faxing documents. The option you choose dictates how you’ll create a fax cover sheet.
Use a Traditional Fax Machine
Readers of a certain age surely remember fax machines of old. These are standalone units where you manually type in the recipient’s fax machine telephone number on a keypad, then listen to ringing and the random beeps and hums until your call is connected to the recipient’s fax machine.
If you haven’t had to fax anything since the early 2000s, you might think those old-fashioned fax machines are obsolete. But you’d be wrong. There are many businesses and organizations that still rely on traditional fax machines to send important documents.
Why? Fax machines can be used without any internet connection, you just need a working telephone line. If your internet connection goes down, you can still fax. Plus, with a traditional fax machine, you don’t have to worry about your physical fax being sent to someone’s spam email folder where it is overlooked.
Likewise, your faxed documents don’t become part of internet traffic. This eliminates the risk of being intercepted during transmission. And you’ll never question whether your fax was successfully sent, since the confirmation page that prints out at the end offers proof of when, where, and to whom your fax was sent.
So don’t write off using a traditional fax machine. Depending on your business needs, it may be the preferable way to share important documents with third parties.
Subscribe to an Online Fax Services
Of course, there’s a higher-tech solution for faxing, too. With the advent of online fax services, you can leverage the power of your computer or smartphone to share documents with others–no fax machine or dedicated telephone line needed.
Online fax services offer a number of other benefits, too. They keep all your faxes digitally organized in a single location. They also secure your faxes with 256-bit SSL encryption, the most secure protection publicly available, to keep your information protected as it moves through the cloud.
But one of the biggest features is convenience. With an online fax service, you can send and receive faxes from your computer, tablet, mobile device, and even a fax machine. Yes, that’s right–if you do have a traditional fax machine, it can be incorporated into your online fax service, giving you even more flexibility.
Best of all, online fax services include the option to automatically include a fax cover sheet with every fax you send. You set up your preferred cover sheet options once, and the service takes care of it after that. A fax cover sheet is automatically created for you every time you use the service.
If this type of convenience sounds good to you, check out our comparison guide to the best online fax services . Whether you send just a few faxes each month or are a power faxer, there’s a service that’s perfect for you.
2. Include All Essential Cover Sheet Information
As you create your fax cover sheet, keep in mind that its purpose is to make things crystal clear for the recipient. The more information you include, the better the chance of your document getting to the right person right away.
The information you include also depends on the nature of what you’re sending. Private documents, business contracts, and employment agreements are just a few things that demand a specialized fax cover letter noting the confidential nature of the documents. In some cases, like medical records, specific disclaimer language is required by law.
Basic Information to Include on Every Fax Cover Sheet
No matter what you’re sending, at a minimum your fax cover sheet should include the following:
- Sender’s company info : Display this information clearly to make it easier for the recipient to recognize your fax as a legitimate business communication.
- Sender’s direct contact information : Include a direct dial telephone number or extension for the fax sender, so they can be quickly contacted with questions or issues related to the fax transmission.
- Recipient’s name and fax number : Note this on the cover sheet so the fax can be easily sent by anyone and quickly delivered to the correct recipient upon arrival.
- Number of total pages : Include the fax cover page in your total page count so the recipient can verify they received all pages.
- Date of transmission : Include the date you sent the fax so the recipient can easily see when you sent it, no matter when they personally receive it.
- Short message : Explain the purpose of the fax and any special instructions, so the recipient knows why they received it and what they need to do next.
Special Requirements for Confidential Fax Cover Sheets
If you’re faxing anything that contains sensitive or confidential information, you’ll want to be sure that it is clearly noted on your fax cover sheet. While such a notice won’t eliminate the possibility that someone other than your intended recipient will view the information, it does provide a warning, which is the best you can do when sending a fax.
In addition to all the basic information listed above, there are two additional things to include when sending private documents.
The word CONFIDENTIAL should be prominently displayed on the fax cover sheet. Use a large font and capitalize all letters for maximum impact. The point is to make it easily known that the pages that follow are intended only for the named recipient’s eyes.
A confidentiality clause should also be included, usually at the bottom of the page in smaller font. Again, it isn’t going to eliminate the chance that your fax is viewed by someone other than the receiver, but it at least explains the importance of the confidential materials. You can find many examples of confidentiality clauses, like the one in the example below, by doing a basic Google search.
As a general best practice, you can create a single fax cover sheet that includes these confidentiality notations, and then use the same cover sheet no matter what you fax–confidential or not. Here’s an example of what such a multipurpose sheet might look like.
HIPAA-Compliant Fax Cover Sheets
There’s a separate category of faxes that have special legal requirements for their cover sheets. Any time you transmit a patient’s healthcare information via fax, you’re governed by the Health Insurance Portability and Accountability Act of 1996. This set of U.S. laws is more commonly known as HIPAA.
It’s very important to be HIPAA compliant when sending faxed medical records. Violating HIPAA can result in large fines.
While HIPAA laws themselves don’t spell out exactly how to design a compliant fax cover sheet, there are basic elements that must be included. In addition to the bullet list above, a HIPAA-specific disclaimer is required. This can replace or be in addition to the general confidentiality disclaimer discussed above.
Here’s an example of what a HIPAA-compliant fax cover sheet might look like.
Now that you know what to include on your fax cover sheet, it’s time to create your own.
3. Create A Fax Cover Sheet Template
Let me help you streamline all your future faxes. The best way to do that is with a template.
A template helps you avoid reinventing the wheel every time you send a fax and saves you cumulative time and effort.
If you choose to use an online fax service, it should provide a template you can customize. The service will walk you through the process to create your fax cover sheet when you sign up for a plan.
But even if you intend to send most of your faxes through the online service, there still might be an occasion when you need to send something manually on a fax machine. For those situations, you’ll still want to have a fax cover sheet available.
And if you’re not using an online fax service, you’ll need to create a fax cover sheet on your own. So no matter what, it’s a good idea to design and keep a fax cover sheet template on hand.
Using Google Docs, Microsoft Word, or other word processing software is the fastest and easiest way to create a fax cover sheet template that you can use again and again. You can find and modify these templates in the software’s template library or import a template from a third-party source.
We picked Microsoft Word for this example since they have a very robust library of fax cover letter templates. Here’s how to create a personalized fax cover sheet template.
From the Word main menu, select File > New from Template .
In the search bar, type in Fax to display all the available fax cover sheet templates.
Select the template you prefer, then choose Create .
Edit the template to your specifications, then click File > Save as Template .
Name your new template , then click Save . Note: The default location will be Word’s template directory, and the default file extension will be .dotx . Do not change either of these settings.
Your new template should now appear at the top of the screen anytime you visit the Word start screen, as shown below.
And that’s all there is to it. Once you create a new fax cover sheet template, it will be ready to electronically fill in anytime you need it. Alternatively, you can print a few and keep them close to the fax machine for those last-minute transmissions.
Final Thoughts About Writing a Fax Cover Sheet
Whether you use an online fax service or still rely on your trusty fax machine, a fax cover letter is an essential part of the faxing process. They’re easy to create and should be included with every transmission you send.
Make sure you include key information on your fax cover sheet and that it is the first page of your fax. This way the person on the receiving end knows exactly what and why they’re getting something from you.
Privacy Overview
Office Technology | Templates
3 Fax Cover Sheet Templates for Small Businesses (+ Free Download)
Published February 20, 2024
Published Feb 20, 2024
REVIEWED BY: Corey McCraw
WRITTEN BY: Silvana Peters
This article is part of a larger series on VoIP .
1. Standard Fax Cover Sheet Template
2. hipaa-compliant fax cover sheet template, 3. sensitive information fax cover sheet template.
- How to Customize & Use Fax Cover Sheet Templates
Why You Need a Fax Cover Sheet
Top cover sheet template design services, frequently asked questions (faqs), bottom line.
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All Fax Cover Sheet Templates
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💡 Quick Tip:
Take advantage of business phone systems that offer fax cover sheet templates to save time from making your own. RingCentral is a VoIP platform that offers various fax cover sheet themes for different occasions.
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A fax cover sheet protects the attached documents and provides more details about their contents or purpose. Fax cover letters are used in personal and business settings where faxes are still commonly used. It often contains critical information about the communication, such as the date, time, number of pages, and a short description or message. Our team created downloadable fax cover sheet templates to provide you with a professional and concise format.
Get inspiration and use our three free fax cover sheet templates to introduce the fax documents you’re sending and ensure your files reach the right person.
Fax cover sheets come in various themes and file types, but the most popular fax cover sheet example includes the standard template for speeding up communications, the Health Insurance Portability and Accountability Act (HIPAA)-compliant template for protecting patients’ privacy, and the sensitive information template for other highly confidential documents.
Fax cover sheets are particularly useful for businesses with shared fax machines or when the recipient isn’t expecting a faxed document. Download these printable fax cover sheet templates below and customize them according to your needs. We have also compiled a list of platforms that offer personalized cover sheet designs to help you get started.
The standard fax cover sheet template is perfect for sending faxes quickly and without fuss. It makes the subject and message the highlight of your cover sheet, prioritizing the contents of your fax and ensuring it gets to the right end destination. There’s enough space in this template for you to provide an overview of the vital information about the fax.
Download the standard fax cover sheet sample. Fill out the fields electronically or by hand. Print the cover sheet and make it the first page of your manually faxed document, or save it as the first page of your electronic document and fax it virtually.
Standard Fax Cover Sheet Template
To safeguard patients’ electronic protected health information (ePHI), faxes also require compliance with HIPAA. Our HIPAA-compliant fax cover sheet example is designed to protect information from accidentally being disclosed to unauthorized individuals, which would be a HIPAA violation.
If the fax is sent in error to an unauthorized third party, the cover sheet helps protect the information by preventing the accidental disclosure of the faxed document. Thanks to the information included on the HIPAA-compliant fax cover sheet, an unauthorized recipient will let the sender know they received the document in error without needing to read the rest of the content in the faxed document.
HIPAA-compliant fax cover sheets must include a disclaimer explaining that the fax’s content has ePHI. Senders must also explain to the recipient what steps to take to ensure the patient’s information remains confidential if the fax was received in error. We have included an example of the disclaimer needed at the base of our HIPAA-compliant sample fax cover sheet template.
HIPAA-compliant Fax Cover Sheet Template
In some ways, the sensitive information fax cover sheet template is similar to the HIPAA-compliant variation. Both fax cover sheets:
- Clearly label that the information within the fax is confidential
- Include a disclaimer that provides information on what to do with the fax if it is sent to an unintended recipient
The main difference between the two fax cover sheet examples is that the sensitive information cover sheet will likely not be used as a printable fax cover sheet for documents containing ePHI. Instead, it will contain business information you want to keep confidential. These include undisclosed partnerships, unannounced new product lines, confidential information about an employee or job candidate, or other information you don’t want to fall into the wrong hands.
Sensitive Information Fax Cover Sheet Template
How to Customize & Use Fax Cover Sheet Templates
Fax cover sheets cater to various business needs and occasions. Keep it simple by adding a space for the subject line and message, or customize it by downloading a free template to add your company name and logo. You can download and adjust any of these printable fax cover sheet templates for use when each is most appropriate.
Once downloaded, customize the MS Word template in Word, Google Docs, or other word processors. From the template, insert details such as your company logo and contact info for your business. Adding your logo helps recipients quickly recognize your business.
Here are the detailed instructions on how to go about the customizations:
For Google Docs
Download our template and open it in Google Docs. Since you are using a customizable template, you can replace our Fit Small Business logo using the right-click command “Replace Image.” Select the logo file in PNG, JPG, or GIF formats. Change the template’s name by clicking the file name at the top of the tab to save it for future use.
For Microsoft Word
Download our template, and from Word, select the area of the image where you want your logo or information to appear. Select the “Insert” tab at the top of the screen. In the submenu, look for “Picture,” and select the logo file you need in PNG, JPG, or GIF format. Once you’re done, click “Save as” from the drop-down menu and save the document to your device for future use.
There are several reasons to use our fax cover sheet examples, including providing essential information, relaying specific instructions, and keeping contents protected or private. Some fax cover sheets also include a space for senders and receivers to sign and a space for your branding, enhancing your credibility. While fax cover sheets are not required, here are some reasons to use a fax cover sheet template:
- Data privacy and protection: Using a cover page protects sensitive information and ensures confidentiality. For example, sending PHI via fax minimizes the possibility of other unintended recipients reading private details.
- Identification and organization: Use a cover sheet to identify the sender and recipient of the fax, making it easier for receivers to determine the purpose, respond to the communication, or take appropriate action.
- Special instructions or comments: Senders can highlight additional information by including details in the fax cover sheet. For example, by indicating the items for immediate attention, desired response time, and specific handling instructions, you ensure that recipients understand the needed requirements or actions.
- Branding and credibility: Showcase your professionalism as a business by including your company’s logo, tagline, or personalized message on each fax cover sheet. This allows you to reinforce your brand identity and improve your company’s reputation.
Try a template design service or software if these printable, free fax cover sheet examples don’t satisfy your business needs. You can find plenty of affordable solutions that make creating a unique fax cover sheet sample that checks all your boxes easy. Below are a few of our top recommendations:
- RingCentral Fax
- Nextiva Fax
RingCentral is a business phone system that offers online fax functionality. Its base plan starts at $27.99, and users gain access to unlimited internet fax services when they subscribe to its Advanced plan (starting at $35 per user, monthly). Most online faxing services like RingCentral allow users to pick a cover sheet for their faxes with themes such as Ancient, Birthday, Classic, Confidential, and Urgent.
Like RingCentral, Nextiva is a business communications provider with a virtual faxing service that allows users to send and receive online faxes through their computer or mobile device. It offers different customizable options to optimize and personalize users’ faxing experience and allows you to manage cover page details. Unlimited internet fax is offered at its entry-level plan at $30.95 per user, per month.
Visit Nextiva
If you’re looking for design services for your fax cover sheet, you should consider VistaPrint. It’s an online design and printing service known for its affordable prices and fast turnaround. While it is primarily known for printing business cards, it also provides design services for fax cover sheets. It has a wide selection of templates and offers a variety of unique materials. Sign up for its 30-day free trial and upgrade to a premium membership priced at $74.99 annually.
Visit VistaPrint
A designer will be your best option if you have specific design and format requests that require a professional’s expertise. Fiverr professionals’ prices vary—you could find one for as little as $5 or as much as $200. You often get what you pay for, so review each designer’s portfolio and offerings to find the right one for your business.
Visit Fiverr
Choosing a Virtual Fax Provider
If you or your company are looking for a virtual fax service provider and upgrading your communication stack with fax services, here are some points to consider when making your decision:
- Simple, easy-to-use interface: Choose a vendor that offers an intuitive interface so you and your team can quickly figure out how to use the solution.
- Reasonable pricing: A provider with flexible, low-cost pricing allows businesses to respond quickly to market conditions, offer competitive pricing to customers, and better optimize revenue.
- Unlimited cloud storage: Use unlimited cloud storage to send documents digitally, save money on printing, and reduce waste. Limitless digital storage also helps businesses archive and access information quickly.
- Responsive customer service: Choose a solution that can immediately react and satisfy your technical needs, ensuring you can support your clients and remain operational.
- Strict security and privacy protocols: Review a solution’s security and privacy features to ensure your data is safe and secure.
- Robust app integrations: Choose an online fax service with robust integrations and access additional tools and capabilities, such as signature caption and automatic document routing.
Send and receive faxes using the World Wide Web and your mobile devices. (Source: RingCentral )
Consider using a virtual fax provider instead of investing in a physical fax machine. RingCentral’s voice-over-internet-protocol (VoIP) functionality lets you send a fax from a desktop, mobile, or web browser. Here’s what else you can do with RingCentral’s virtual faxing services:
- Add cover pages
- Schedule fax messages
- Check your fax inbox
- Fax directly to email addresses
- Receive fax alerts
- Scan documents with your mobile device
Can a fax cover sheet be handwritten?
Yes, you can handwrite a fax cover sheet. After downloading the free fax cover sheet templates in this article, you can print them out and manually write the details, depending on your preference. If your team sends faxes frequently, in addition to sharing fax cover sheet templates, we recommend printing multiple copies to make them available to team members.
Which business phone systems provide faxing services?
The best business phone systems include faxing among their VoIP phone features . Aside from RingCentral and Nextiva, providers like Grasshopper, Ooma, and 8×8 have online faxing functionality. Providers often allow fax cover sheet customization so that businesses can stand out. Customized faxing is a great marketing strategy to reinforce your company’s branding and establish credibility.
Can I send a fax cover sheet for international faxes?
Yes, you can use fax cover sheets when sending international faxes. Provide essential information on the cover page, such as the sender’s and recipient’s contact details, the subject, and any additional instructions.
Are there any specific formatting guidelines for a fax cover sheet?
No, there are no strict domestic or international guidelines for fax cover sheets. In terms of best practices, try to keep the content simple, straightforward, and professional. Minimize distractions and opt for standard fonts and spacing, ensuring the information is easily read. Avoid using bright and excessive colors or graphics because this can cause issues with fax transmission due to machine incompatibility.
While faxing isn’t the most popular form of modern-day communication, it still holds an important place in physical documentation. Fax cover sheets aren’t required, but they improve your faxes’ chances of arriving at the right person and prevent potential HIPAA violations.
Use our free customizable fax cover sheet examples to add protection and professionalism to your fax communications. It takes just minutes to download and customize a template for your business.
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Silvana Peters
Silvana is an office technology writer at Fit Small Business, focusing on unified communications, virtual phone systems, and voice-over-internet protocol. She’s passionate about giving small business owners the information they need to succeed. Silvana’s been engaged by various businesses and organizations to produce technical reports and content ranging from current events, business, technology, lifestyle, and development.
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Simple Fax Cover Sheet PDF
Printable fax cover sheet template with a generic and simple design containing the essential fax cover fields.
Best used in faxes that contain a brief message.
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Elevate Communications with Fax Cover Sheets
Ensure every transmission begins with a professional touch with cover sheets. Choose and download from our array of free professional templates, or create your own as a default cover for outgoing faxes.
What is a fax cover sheet?
A fax cover sheet plays a crucial role when sending faxes online, ensuring the protection of your fax's contents once delivered. It serves to identify the sender, the recipient, the subject, and can also offer a brief overview of the attached document's contents. Beyond just safeguarding your message, fax cover sheets are versatile tools that can add clarity and detail about the recipient, enhancing the overall communication. Customize cover sheets with your branding or essential information to make your faxes stand out.
What are the categories of cover sheets available via Fax.Plus?
Fax.Plus offers three methods of using cover sheets to meet your fax communication needs.
Cover Sheet Generator
Custom cover sheet, shared cover sheet, how can i add a cover sheet when sending out a fax.
Explore printable fax cover sheet examples & use cases
Fax cover sheets vary based on the fax's purpose and recipient. For casual faxes to colleagues, simplicity is key. Our blank template offers all essential info without unnecessary complexity. For professional contacts or confidential messages, appearance matters more. Our detailed templates convey importance and confidentiality clearly. Choose from our free fax cover sheets to ensure your messages are professional and secure.
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Fax Cover Sheet
Free printable fax templates.
Choose a fax cover letter template from the selection below. There are a few different designs available. They can also be customized with your own details and/or company logo.
Replace the dummy text on the sample fax cover sheet with your own text. Upload a logo or image if you want.
Download the fax cover sheet in PDF format or as an image (png). You can also create a new fax cover letter for each fax that you send if you want to type the recipient’s name and details. Just bookmark the page so that you can open it when you need to create a custom fax cover.
If you are looking for something specific that you didn’t find here then please leave a comment below and we will try and create it for you.
Choose a Fax Cover Letter Template
Why do you need a fax cover sheet?
The fax cover lets you know who the fax is from and how many pages you should have received in order to ensure that all pages were received.
When you include your company name and logo it also looks more professional.
If you want to type the message then just click on “add text” and you can add additional text.
You can also upload images if you want to add an image.
Fax Cover Sheet PDF
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Create a fax cover sheet in Word for the web
It's quick and easy to make a fax cover sheet like this while you're online.
Choose one of our fax templates , and open it in Word for the web to make it yours.
To print the fax cover sheet, press Ctrl+P, and wait for the Print dialog.
Note: If you don't see a Print dialog box, click the link for opening a PDF version of your fax cover sheet. From there, use the PDF program's Print command.
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